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BID DOCUMENTS,’ the Name and Address of the Bidder, the Date and Time of Opening, and the Title of the Project for Which the Bid Is Submitted

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BID DOCUMENTS,’ the Name and Address of the Bidder, the Date and Time of Opening, and the Title of the Project for Which the Bid Is Submitted TOWN OF ACTON INVITATION TO BID FOR THE REHABILITATION OF FIVE (5) TOWN OWNED BRIDGES A-02-008 River Street at Fort Pond Brook A-02-009 Brook Street at Nashoba Brook A-02-020 River Street at Fort Pond Brook A-02-021 River Street at Fort Pond Brook A-02-023 Martin Street at Fort Pond Brook CONTRACT NO. 9/3/2009-908 TOWN OF ACTON STEVEN L. LEDOUX TOWN MANAGER TABLE OF CONTENTS BIDDING DOCUMENTS, CONTRACT FORMS, AND GENERAL CONDITIONS CHECKLIST FOR BIDDERS [This Checklist is provided for Bidders' convenience only. Bidders are urged to read the Contract Documents carefully and use this form as an aid in the preparation of their bids.] CHECK ITEMS BIDDERS ARE REMINDED THAT IT IS THEIR RESPONSIBILITY TO 1. ____ The Bid is submitted on the Bid Form provided by the Authority. 2. ____ The name of the Bidder has been provided on the Bid Form. 3. ____ All Addenda have been acknowledged on the Bid Form. 4. ____ The Proposed Contract Sum has been set forth in both words and figures. 5. ____ The Bid Proposal, if any, has been completed. All multiplication and addition have been checked for accuracy. 6. ____ The Bid Form is signed by an authorized representative of the Bidder. 7. ____ Company information has been provided (following the signature section on the Bid Form). 8. ____ A Bid Deposit in the amount of a minimum of 5% of the Proposed Contract Price has been provided in the form of a certified check, cashier’s check, or treasurer’s check made payable to the Town of Acton, or in the form of a bid bond, signed and sealed by both the Bidder and Surety, with the Surety’s current Power of Attorney attached. 9. ____ The information requested in the Statement of Bidder Qualifications has been provided, the Statement signed, and notarized by the General Bidder. 10. ____ The information requested in the Statement of Tax Compliance has been provided, and signed, by the General Bidder. 11. ____ The bid will be submitted to the Town at the address indicated in the Notice to all Bidders section, sealed opaque envelopes (inner and outer) bearing on the outside the words ‘BID DOCUMENTS,’ the name and address of the Bidder, the date and time of opening, and the title of the project for which the bid is submitted. If to be forwarded by mail, the sealed bid marked as described above together will be enclosed in another envelope with the notation “BID ENCLOSED” on the face and addressed as indicated in the Invitation for Bids. DELIVER THEIR BIDS TO THE AUTHORITY NO LATER THAN THE TIME SET FOR OPENING OF BIDS. LATE BIDS WILL NOT BE ACCEPTED. NOTICE TO CONTRACTORS INVITATION TO BID On the construction project entitled “Rehabilitation of five (5) Town Owned Bridges” dated August 1, 2008 prepared by Chas H. Sells, Inc. Town of Acton, hereinafter referred to as the “AWARDING AUTHORITY” hereby invites sealed competitive bids for the above referenced project. Bids shall be on the forms supplied by the Awarding Authority, shall be clearly identified as a bid, shall contain the required bid deposit and certifications and shall be signed by the bidder. All bids for this project shall be in accordance with the provisions of public bid laws, including without limitation, Sections 39F and 39K through 39P of Chapter 30 of the Massachusetts General Laws, as amended. All bids are subject to all applicable law and shall be in accordance with the terms and provisions of the Contract Documents. In the event of any conflict between the General Laws of Massachusetts and the Contract Documents, the General Laws shall control. SCOPE OF WORK The work is more described in the Phase II – Construction Documents dated August 1, 2008, and the special provisions. The work to be done is located in Acton, Massachusetts and at the following locations: A-02-008 River Street at Fort Pond Brook A-02-009 Brook Street at Nashoba Brook A-02-020 River Street at Fort Pond Brook A-02-021 River Street at Fort Pond Brook A-02-023 Martin Street at Fort Pond Brook TIME AND PLACE FOR FILING BIDS All general bids shall be filed with the Awarding Authority at the Town Hall, 472 Main Street Acton, MA 01720 on or before Thursday, September 3, 2009 at Ten O’clock (local Acton Time) which time and place respective bids will be opened forthwith and read aloud. General bids will be valid only when accompanied by the Checklist for Bidders and the accompanying documentation detailed within. All bidders are hereby notified that bid deposits must accompany the filed proposal, must be a minimum of five percent (5%) of his or her bid and shall be in the form of a bid bond, certified check, cashier's check or treasurer's check made payable to the Town of Acton. All bids which are not accompanied by the proper bid deposit or certification or which are on a form not completely filled in or which are incomplete, conditional or obscure, or which contain any additions or deductions not called for, shall be invalid. Rehabilitation of five (5) Town Owned Bridges A pre-bid conference will be held in the Acton Town Hall at 10:00 A.M. on Wednesday, August 26, 2009. Attendance at the pre-bid conference is not mandatory; however, all bidders will be held responsible for what transpires whether they were present or not. CONTRACT DOCUMENTS Plans and Specifications for the work will be available at the office of the Town Manager, Acton Town Hall, 472 Main Street, Acton, MA 01720 on or about Wednesday, August 19, 2009, after 9:00 A.M., to all interested parties to all interested parties who present a non- refundable One Hundred dollar ($100.00) fee in the form of a certified check, cashier's check or treasurer's check for each set, made payable to the Town of Acton. The attention of all bidders is specifically directed to the contract provisions regarding bonds, insurance, and permits, time of performance and minimum wages. The attention of all bidders is further directed to the Equal Employment Opportunity provisions of the contract and the obligation of the Contractor and subcontractors to take affirmative action in connection with employment practices in the performance of this contract. Attention is directed to the Notice to all Bidders, the Form for General Bid, and the prohibition of abnormally high or low prices for any item of work. Bids may be held by Town of Acton for a period not to exceed thirty (30) business days from the date of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of the bidders, prior to awarding the contract. Town of Acton reserves the right to waive any and all informalities in the bidding or to reject any and all bids if it is in the public interest to do so. In the event of any conflict between the General Laws of Massachusetts and the Contract Documents, the General Laws shall control Contractors must be prequalified by MassHighway for a bid to be accepted by the Awarding Authority. Pursuant to M.G.L. c.30, §39S, any person submitting a bid for, or signing a contract to work on, a public building or public works project estimated to cost more than $10,000, must certify under the pains and penalties of perjury that he or she is able to furnish labor in harmony with all other elements of labor employed in the work and that all employees employed on the worksite, or in work subject to the bid, have successfully completed at least a ten-hour course in construction safety and health approved by the United States Occupational Safety and Health Administration (OSHA). Rehabilitation of five (5) Town Owned Bridges NOTICE TO ALL BIDDERS INVITATION The Awarding Authority invites proposals for performing work described in the contract documents attached hereto. Proposals for doing the work shall be submitted to Awarding Authority, c/o Town of Acton attention Bruce Stamski, 472 Main Street Acton, MA 01720. SUBMITTAL OF BIDS Proposals shall be submitted on accompanying forms. Each proposal shall be filled out, signed, enclosed in an envelope, sealed, and plainly marked with the notation “Contract No. 9/3/2009 - 908 - Rehabilitation of five (5) Town Owned Bridges”, and shall be filed with the Town of Acton at the place and time designated in the advertisement accompanying these documents. Each bidder declares that his proposed contract price for each item includes all sums for expenses related to administrative duties, overhead, profit, bonds and permits. Also, the price for any item bid and/or contracted for, unless otherwise noted or specified, shall include full compensation for all materials, equipment, tools, labor and incidental work necessary to complete the item to the satisfaction of the Engineer and Awarding Authority. The prices shall, without exception, include all royalties and costs arising from patents, trademarks and copyrights in any way involved in the work. A bid deposit in the form of a bid bond, a certified check, or a treasurer's or cashier's check issued by a responsible bank or trust company, shall be presented, payable to the Town of Acton. A bid bond shall be (a) in a form satisfactory to the Awarding Authority, (b) with a surety company qualified to do business in the Commonwealth and satisfactory to the Awarding Authority and (c) conditioned upon the faithful performance by the principal of the agreements contained in the general bid.
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