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Business Unit Report Template Board Meeting | 05 December 2017 Agenda Item no.10. Open Session Business Report Recommendation: That the Chief Executive’s report be received. Prepared by: David Warburton, Chief Executive Farewell and Acknowledgements As this is the last Board meeting in my tenure as Chief Executive, I wish to take the opportunity to make some passing comments and acknowledgements. It is not possible, nor appropriate, to name individuals who have contributed so much to the organisation, and Auckland as a whole over the past seven years. Suffice to say the staff of this organisation, past and present, can be justifiably proud of where we have come from and what we have achieved. Those who were not here when the organisation first came into being on 1 November 2010 will find it hard to imagine what things were like – over the space of 12 months the Auckland Local Government Reforms delivered the largest restructure in Australasian corporate history. Eight organisations – each with their own distinct policies, procedures and cultures were brought together against a backdrop of community and political distrust of the “super city” and the effect on staff morale cannot be underestimated. In responding to the Chairman’s question on the induction programme for the new Chief Executive, there was no precedent. In my case there was no organisation to be inducted into. At that time people asked me what my biggest worries were: the first was that our staff would be paid correctly and secondly our suppliers. Everybody worked incredibly hard just to ensure the basics were done and the organisation didn’t fall apart. I would particularly like to thank all members of the Executive Leadership Team(s) who I have worked with so closely over the past seven years. Any CE role can be extremely isolating if you do not have the trust and confidence of those who you rely on daily. To each and every one of you my sincere thanks. Your loyalty and trust at all times has been greatly appreciated. I wish you all the very best. To the Board – again past and present – thank you for your governance. Since 2010 there have been many significant world class projects delivered by AT - HOP card, EMUs PTOM, CRL. Page 1 of 59 Board Meeting | 05 December 2017 Agenda Item no.10. Open Session However, these are just the consequences of the real achievement of AT, namely: the growth and professionalism of so many dedicated people who are committed to making Auckland an even better place. One does not want to sound “over the top”, so suffice to say, the organisation is in extremely good heart and is very well positioned to continue to deliver on making Auckland a world class city. My best wishes and kind regards to all. Corporate AT On the Move - After 18 months of planning, all AT employees who were scheduled to relocate to our new city location are now based at 20 The Viaduct. The Corporate Accommodation, Human Resources, Business Technology and Communications teams in particular worked tirelessly and collaboratively to ensure the relocation timelines were met and everyone was kept well informed about the move and more specifically, move dates (divisions moved in floor by floor over an 8-week period). There were 70 inductions held to ensure everyone could familiarise themselves with the new building prior to relocating. The move has gone exceptionally well with excellent feedback provided about the new premises. The work place efficiencies from being co-located (as well as the hard savings in rental costs) are already been evidenced. Diversity and Inclusion – A leadership team/steering group have finalised the vision, communications plan, policies and action plan for the next 2 years. An update on progress to staff will be provided this month. This will also see the launch of AT Connects (employee communities) and the ageing workforce plan. In February 2018 AT will commence the process to gain the Rainbow Tick accreditation, as well as participate in and celebrate Auckland’s Pride Parade event. The first learning programme focused on Inclusion – Unconscious Bias and Cultural Intelligence – was be held this month, in partnership with Diversity Works NZ. Finance Audit NZ undertook interim audit work (a two week review). The next scheduled visit is from 15 January 2018 and will focus on results for the six months to 31 December 2017. AT HOP AT HOP penetration continues to stay high at over 92% of bus and rail trips. Work has continued on implementing the new process for online top ups, where if the customer does not tag on within 60 days the funds are automatically reversed to the customers payment card, and they are notified. Page 2 of 59 Board Meeting | 05 December 2017 Agenda Item no.10. Open Session Preparation of the Regional Land Transport Plan (RLTP) The Board discussed preparation of the RLTP at its October meeting, and established a Sub-Committee to oversee development of the RLTP, Regional Public Transport Plan and Statement of Intent. The Sub-Committee will ensure alignment between the three documents and enable substantive progress over the Christmas/January period. A Regional Transport Committee (RTC) meeting has been scheduled immediately following the 5 December Board meeting to consider a draft of the RLTP document. The RTC is responsible under legislation for approving the RLTP document. Given the uncertain environment in which the RLTP is being prepared, it is likely that the RTC and Sub-Committee will need to keep working on an evolving RLTP document up until it is published for consultation in early February. The RLTP is required to give effect to the Government Policy Statement on Transport (GPS), which is being reviewed by the new Government. Any change of focus in the GPS will need to be reflected through into the RLTP. The Mayor is due to release his Mayoral proposal for the Long-term Plan on 30 November. This will include indications of rates increases and prioritisation between different Council activities, and this will have an impact on our approach to public consultation on the RLTP (as well as the LTP). Engagement with iwi has started with presentations to hui in November and early December. This is the start of a process to enable mana whenua to fully participate in the RLTP process and advise us of the projects that are of particular interest or concern to iwi in different parts of the region. Regional Land Transport Plan Funding The following activities were approved for funding: • Panmure Bus Layover (Implementation) – This activity has been approved under Delegated Funding Authority for $1.56 million. • Auckland Metro Train Capacity (Implementation) – This activity has been approved by the Transport Agency Board for $133 million. • Network Optimisation Plan – Whangaparaoa Dynamic Lanes (Implementation) – This activity has been approved under Delegated Funding Authority for $3.53 million. • Local Residential Growth Fund– Hingaia Road/Oakland Road Intersection Improvements (Pre-implementation) – This activity has been approved under Delegated Funding Authority for $0.3 million. • Newmarket Crossing (Implementation) – This activity has been approved for $9.40 million. • System Enhancements – AT HOP Capacity (Construction) – This activity has been approved for $9.80 million. Page 3 of 59 Board Meeting | 05 December 2017 Agenda Item no.10. Open Session Variations to the RLTP The current RLTP was approved in 2015. If a project is included in the RLTP, it can then be included in the National Land Transport Programme (NLTP) and a request for Transport Agency co-investment can be made. Projects which are brought forward after the publication of the RLTP need to be included in the RLTP via a variation. If a variation is not considered significant, the change can be made by Auckland Transport, in accordance with Auckland Transport’s Delegation Policy. The following project has been added to the 2015-18 Regional Land Transport Plan as variation: • Variation to the 2015-18 Regional Land Transport Plan (RLTP) – Pedestrian Level Crossing Procurement Eight tenders were published in the September/November period (30/09/17 to 10/11/17) with an estimated value of $13.78 million. Two of these tenders had an estimated value of over $2 million. Tender Type Otahuhu to Sylvia Park (FN32 Stage 2) – Installation and upgrade of shared paths, cycle lanes, bus stops, T2 lanes RFP and pedestrian crossing signals Ian McKinnon Drive Cycle Way – Construction and upgrades including shared paths, street lighting, drainage and RFT retaining walls 151 contracts were created in the September/November period (30/09/17 to 10/11/17) with a total value of $32.53 million. Four contracts had a value of over $2 million. Contract Supplier PTOM (Unit 26 Great North – Lincoln) - Regional partnering agreement to provide bus services New Zealand Bus Ltd PTOM (Unit 30 Northwestern Motorway) - Regional partnering agreement to provide bus services New Zealand Bus Ltd Murphys Road Upgrade – Civil works for installation/relocation of services, asbestos removal, street Vector Ltd lighting and movement of electricity and gas assets Regional High Speed Data – Collection of High Speed and Falling Weight Deflectometer (FWD) data Geosolve Page 4 of 59 Board Meeting | 05 December 2017 Agenda Item no.10. Open Session Auckland Unitary Plan Operative in Part (AUP) AT has had an interest in approximately 21 of the 106 appeals to the Unitary Plan and continues to work closely with AC on these. Approximately 18 of these appeals have been resolved or withdrawn, and the remaining three will potentially proceed to a hearing. AT presented evidence in support of AC at two Environment Court appeal hearings in September and October. A decision has been issued on the parking appeal which supports the agreed AC position.
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