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Finance & Asset Management Sub-Committee 7 March 2000

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Finance & Asset Management Sub-Committee 7 March 2000 FINANCE & ASSET MANAGEMENT SUB-COMMITTEE 7th MARCH 2000 AGENDA PART 1 – MEMBERS, PUBLIC & PRESS 1. Apologies for absence 2. To receive the minutes of the meeting held on 30th November 1999, copy attached. 3. Disclosure of ‘Any Other Business’ or urgent items to be considered in public and private 4. Confirmation that all items marked Part 1 will be considered in public and that any items marked Part 2 will be considered in private 5. To note that no items fall within the provisions of Section 106 of the Local Government Finance Act 1992. 6. Report of the officers, copy attached 1 The Council’s Capital Maintenance Programme 1999/2000 Page 7 and 2000/2001 2 Finance & Asset Management Sub-Committee Revenue Page 32 Budget 2000/01 3 Facilities Management – Savings 2000/01 Page 41 4 Declaration of Frays Valley Local Nature Reserve – Page 46 Denham Quarry/Frays Farm Meadows, Harefield (Harefield Ward) 5 Broadwater Allotments Site B, Harefield (Harefield Ward) Page 50 6 Disposals of Small Parcels of Land Page 53 7 Council Tax and National Non-Domestic Rates – Page 56 Irrecoverable Amounts written off under delegated powers 8 Community Charge write-offs Page 58 9 Sundry Debtor Arrears Monitoring Page 62 10 National Non-Domestic Rate Recovery Plan Page 66 11 Tender for the Provision of Insurance & Risk Page 84 Management 7. Any other business or urgent items in Part 1 PART 2 – PRIVATE, MEMBERS ONLY Report of the officers, continued 11 Appendix to Item 11 – Tender for Provision of Insurance Page 87 & Risk Management 12 The Grange, Pine Place, Hayes (Charville Ward) Page 88 13 Land at Kingsend, Ruislip (St Martins Ward) Page 94 The Appendix to Item 11 is included in Part 2 of the agenda because it contains exempt information within Schedule 12A of the Local Government Act 1972 namely: 9 ‘The information contains any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition of property or the supply of goods or services.’ Item 12 is included in Part 2 of the agenda as it contains exempt information within Schedule 12A of the Local Government Act 1972 namely: 9 ‘Any terms proposed or to be proposed by or to the authority under any particular contract for the acquisition or disposal of property or the supply of goods or services’ and 12 Any instructions to Counsel and any opinion of Counsel (whether or not in connection with any proceedings) and any advice received, information obtained or action taken in connection with – a) any legal proceedings by or against the authority, or b) the determination of any matter affecting the authority (whether, in either case, proceedings have commenced or are in contemplation) Item 13 is included in Part 2 of the agenda as it contains exempt information within Schedule 12A of the Local Government Act 1972 namely: 10 ‘Any terms proposed or to be proposed by or to the authority under any particular contract for the acquisition or disposal of property or the supply of goods or services’ and 8. Any items transferred from Part 1 9. Any other business or urgent items in Part 2 FINANCE AND ASSET MANAGEMENT SUB-COMMITTEE Meeting held at the Civic Centre, Uxbridge on Tuesday 30 November 1999 at 7.30p.m. Councillor Jonathan Bianco (Chairman) Councillor Ali Miraj (Vice Chairman) Councillors: Steve Carey Paul Harmsworth Geoff Courtenay Iain McIntosh Parmjit Dhanda John Morse David Simmonds _______________________ 1. MINUTES The Minutes of the meeting held on 23 September 1999, were agreed as a correct record and signed by the Chairman. 2. CONSIDERATION OF REPORTS IN PUBLIC AND PRIVATE The Sub-Committee agreed that the items of business marked Part 1 would be considered in public and that item 12 (Minute below) would be considered in private for the reasons stated in that minute. Members of the public and press were therefore excluded from the meeting during consideration of that item. 3. SECTION 106 OF THE LOCAL GOVERNMENT FINANCE ACT 1992 It was noted that none of the reports fell within the provisions of Section 106 of the Local Government Finance Act 1992. RESOLUTIONS AND REPORTS 4. THE COUNCIL’S CAPITAL MAINTENANCE PROGRAMME 1999/00 – ITEM 1 The position of the 1999/00 capital maintenance programme was reported to the meeting. Authority was sought to the programme being re-phased and reallocated in the period until the next meeting of the Sub-Committee, if necessary in the light of inclement weather. Finance & Asset Management Sub-Committee minutes 30.11.99 Page 1 It was noted that major expenditure on replacement of the Civic Centre boilers had taken place since the last meeting and officers were requested to arrange an inspection of the new boilers for members of the Sub-Committee. Members asked to be kept informed of progress with works at Park Lodge Farm Centre. RESOLVED 1. That the position in regard to the programme as set down in the officers report and in the appendices for Land and Property (Appendices A1 to A2), Highways (Appendix B1) and the Contingency (Appendix C1) be noted. 2. That responsibility be delegated for re-phasing and re-allocation within the main programme to the Corporate Director (Corporate Services) between 1.12.99 and the next meeting of the Sub-Committee, as set out in paragraphs 1.2 and 1.3 of the officers report. 5. FINANCE & ASSET MANAGEMENT SUB-COMMITTEE REVENUE BUDGET – ITEM 2 The Sub-Committee was informed of the present position of the revenue budget for the current year, 1999/2000 and of action that was being taken to deliver savings in future years. A member referred to the high charges to the Council for members of the public paying Council Tax bills at the post office and it was agreed that this be drawn to the attention of local MP’s and the Local Government Association. There was discussion about the failure to secure Section 106 funding for the Tourism budget and it was noted that the service would cease at the end of 2000 when Konver 2 funding ended. It was agreed that a member would be provided with additional information relating to a budget pressure of £32,000 within Legal Services. RESOLVED 1. That the latest revenue position for 1999/2000 be noted. 2. That officers write to the local Members of Parliament and the Local Government Association, to draw attention to the abuse of the monopoly of the Post Office in the high charges levied for payment of Council Tax bills at post offices. 6. LONDON BOROUGHS GRANTS COMMITTEE 2000/2001 – ITEM 3 The Council’s contribution to the London Boroughs Grants Committee for 2000/2001 was considered. Finance & Asset Management Sub-Committee minutes 30.11.99 Page 2 The need to maximise the return to the Council by encouraging local organisations to seek funding from the London Boroughs Grants Committee was referred to by members. RESOLVED - That the Council’s contribution of £997,630 be approved. 7. THE SELECT LIST OF CONTRACTORS – ITEM 4 The Council’s Select list of contractors had been reviewed by Property Consultancy and the final select list was now reported to the Sub-Committee for approval. Details of an additional company to be added to the list were circulated at the meeting. RESOLVED 1. That the Select List of Contractors circulated with the agenda for the meeting, and including the addition circulated at the meeting, be approved. 2. That authority be delegated to the Corporate Director, Corporate Services, to remove from or add contractors to the Select List. 8. ANNUAL TREASURY MANAGEMENT REPORT – ITEM 5 The Sub-Committee considered the annual report on Treasury Management activities carried out by the Council, in line with requirements in the Local Government Housing Act 1989 and the CIPFA Code of Practice. The report included a review of activities in 1998/99, information about the operational policies and guidelines and the proposed strategy for 2000/01, including the implications for the revenue budget. RESOLVED 1. That the position in respect of 1998/99 be noted. 2. That the operational policies for Treasury Management (Appendix B) be noted. 3. That the strategy for 2000/1 as set out in the officers report, paragraphs 5.15 to 5.18 i.e., to utilise internal funds for new expenditure or refinancing loans, as opposed to incurring new external borrowing, be agreed. 9. YEAR 2000 MILLENNIUM PROJECT – 4TH QUARTER REPORT – ITEM 6 An update of the present position as regards the Year 2000 Millennium Project was reported to the meeting. It was noted that since publication of the report, a number of individual projects identified in Appendix A, had been completed. Finance & Asset Management Sub-Committee minutes 30.11.99 Page 3 Congratulations were recorded to the officers who had been involved in the project. RESOLVED - That the progress to date in respect of the Year 2000 Millennium Project be noted. 10. COUNCIL TAX AND NATIONAL NON-DOMESTIC RATES – IRRECOVERABLE AMOUNTS WRITTEN-OFF UNDER DELEGATED POWERS – ITEM 7 Details of amounts of Council Tax and National Non-Domestic Rates which had been written off by officers under delegated authority, were reported to the meeting. RESOLVED - That the amounts written off by officers under delegated authority be noted. 11. LOCAL GOVERNMENT PENSION SCHEME – INTERNAL DISPUTE RESOLUTION PROCEDURE – ITEM 8 Consideration was given to the appointment of additional members of the panel that considered pensions disputes. It was noted that there had been 5 pension disputes in the previous 2 years and that as people became aware of the procedure, a higher number was anticipated in future years.
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