Contact Us Harvard Law School Library Edwin Moloy Curator of Modern Manuscripts Historical & Special Collections 617-496-8080 Modern Manuscripts and Archives [email protected]
Jessica Farrell Curator of Digital Collections 617-496-9732 [email protected]
Historical & Special Collections [email protected] (617) 495-4550
On the web hls.harvard.edu/library/historical-special-collections
On campus The Root Room Open by appointment, Monday-Friday, 10am to 5pm 4th floor, Langdell Hall 1545 Massachusetts Avenue Cambridge, MA 02138
Preparing Faculty Papers for Donation
It is important to maintain the records you create in your How we can help: personal and professional activities; these records • File organization (paper and electronic) document not only your life and career, but also the • Selecting which records to transfer communities and fields in which you work. • Transferring records to Historical & Special • Provide draft Deed of Gift to document donation
What we collect: After Transfer: • Correspondence - both personal and professional • Research notes Intellectual and physical control of the collections: • Class materials Upon transfer of records to HSC, we ensure their proper storage • Lectures and speeches and create container lists describing the contents of each box. • Unpublished writings • Journals and diaries Arrangement and description: • Photographs and audio-visual materials If necessary, when it is time to process the papers, we arrange them • Professional association records into record groups, or series, and describe the collection in a finding aid. Once the papers are open to the public, the finding aid will be available through Hollis and Harvard's Online Archival Search Electronic records: Information System (OASIS)
We are currently able to accession electronic records and ensure their long- Privacy protected: term preservation. We are working on solutions to provide access to these We follow the 50/80 year rule at Harvard to protect the privacy of records. students and University administration. Graded student work, letters of recommendation, and other student-related materials are We accept: restricted for 80 years from date of creation. Sensitive University • Email records, such as committee work, are restricted for 50 years. • Media carriers such as floppy disks, zip disks, flash drives, and external hard drives • Files saved on network space
For general information on managing your papers, see the link below to the Harvard University Archives website, which provides guidelines for managing faculty papers. If you have specific questions, contact the HLS Historical & Special Collections staff.
http://library.harvard.edu/university-archives/donating- materials/managing-faculty-files