Onpoint Learning & Performance System

OnPoint Learning & Performance System Content Creation Matrix

This spreadsheet, consisting of four related worksheets (see tabs below), contains high-level summaries of the various recommended processes and utilities you can employ in the capture, creating and conversion of existing content from popular sources and tools into web-friendly content you can include in your online courseware. Each worksheet section provides details on the tools required, the basic processes and the scope of effort needed to take the original source materials and convert them into web-enabled content. Each section also summarizes the amount of effort and expertise you can expect from adopting and employing these various conversion methodologies.

Sheet #1 - Documents: Covers Microsoft Word, RTF and Text/HTML file formats. Sheet #2 - Presentations: Covers Microsoft PowerPoint presentations into web content. Guide #3 - Rich Media: Covers Flash, audio and video content into web content. Guide #4 - Authoring Tools: Covers how to import content for other 3rd party content authoring tools.

Source Output OnPoint Effort Expertise File File Asset Additional Rating Rating Existing Content Source/Description: Type: Type: Type: Process Summary Advantages Disadvantages What's Needed Costs (1-5) (1-5) Notes/Tips/Tricks:

Microsoft Word documents - Option 1 - Cut & Paste from Word into HTML Editor *.doc *.htm Text/HTML (1) In MS Word, block-copy the text you wish Simple Windows (or Doesn't always work MS Word & OPCM license. N/A 1 1 (SFA) to make into an OnPoint asset;( 2) Switch to Macintosh) copy/cut & well if there are any Nothing additional needed. OPCM and paste into Edit-Text field in the paste process pictures or images HTML editor, (3) save and assign text asset to embedded in the text. Page/Topic. - Option 2 - Export from Word via "Save as HTML" for *.doc *.htm Text/HTML (1) Create a Word doc containing the text you Simple to use via MS Word outputs a MS Word & OPCM license. N/A 2 2 Make sure you select the "Save as Text Only (SFA) wish to save on a web page; ( 2) Use File- "Save as Web Page" plethora of unneeded Nothing additional needed. Web Page" option in MS Word. "Save as Web Page" and output the function in MS Word. HTML codes that make The "Save as Single Web Page" document which will generate one file; (3) future edits option actually generates an Create an OnPoint Single File Asset and difficult/impossible. MHTML file and this format is not upload the file using Text/HTML asset type. support in OPCM.

- Option 3 - Export from Word via "Save as HTML" with *.doc *.htm + URL (MFA) (1) Create a Word doc containing the text and Simple to use via Doesn't work well with MS Word & OPCM license. N/A 2 3 Make sure you select the "Save as Text and Images. folder + images you wish to save on a web page; ( 2) "Save as Web Page" any pictures/images Nothing additional needed. Web Page" option in MS Word. files Use File-"Save as Web Page" and output the function in MS Word. embedded in the text. When zipping up the outputted document which will generate one file and a MS Word outputs gobs files, make sure the base file and folder containing your images; (3) ZIP the file of unneeded HTML folder are not contained inside and folder/contents into a Zip package; (4) codes that make future another folder. Link assets are Create an OnPoint Multi-File Asset, browse for edits difficult. used only for customers who use the ZIP package, select an appropriate asset local Assets Location Paths. size, and upload using the URL (or Link) asset type.

- Option 4 - Export from Word using ClicktoConvert *.doc *.htm + URL (MFA) (1) Create a highly formatted Word doc Simple to use via Only works with text (no MS Word, OPCM license $79-$119 2 3 A great tool and highly conversion tool folder + containing text, images, columns, etc. you "Save as RTF" function images) and also and ClicktoConvert license. recommended for organizations files wish to save on a web page; ( 2) Launch in MS Word. Provides requires an optional low- Access at with lots of highly formatted ClicktoConvert with from your toolbar in Word much better text cost RTF to HTML www.clicktoconvert.com; documents. ClicktoConvert can or via the application icon; (3) Make your conversion results than conversion utility. free 30-day evaluation output complex documents into output selections and click "Convert"; (4) ZIP MS Word's Save as copies are available. either HTML or PDF formats (or the file and folder/contents into a Zip package; Web Page function both simultaneously. There are (5) Create an OnPoint Multi-File Asset, (above) several output browse for the ZIP package, select an options/configurations so it make appropriate asset size, and upload using the take a little time to find the format URL (or Link) asset type. that's right for you. - Option 4 - Export from Word as PDF document *.doc *.pdf PDF (1) Create a Word doc containing the text you Simple to use and fast. Multi-page PDF MS Word, OPCM license $79-299 2 2 Provides good formatting options wish to save on a web page; ( 2) Launch The PDF Asset can be documents can be and either Adobe Acrobat and the outputs can be easily Adobe Acrobat or ClicktoConvert ("C2C") with expanded in a web large. Requires or ClicktoConvert at printed by users taking a course. from your toolbar in Word or via the window as well as separate Adobe Acrobat www.clicktoconvert.com or application icon; (3) Make your output saved and printed. application. www.adobe.com selections and print via Adobe Distiller or click Retains all the "Convert" if using C2C; (3) Create an OnPoint formating of the Single File Asset and upload your output file original document. using the "PDF" asset type.

Source Output Effort Expertise File File OnPoint Additional Rating Rating Existing Content Source/Description: Type: Type: Asset Type: Process Summary Advantages Disadvantages What's Needed Costs (1-5) (1-5) Notes/Tips/Tricks:

Microsoft PowerPoint presentations Option 1 - Export from PPT via "Save as Web Page" *.ppt *.htm + URL (MFA) (1) Open the PPT presentation containing the Simple to use via "Save as Web Doesn't work with non- MS PowerPoint & OPCM N/A 2 3 Works well in "Microsoft Shops" folder + slides you wish to save as a web package; ( 2) Use Page" function in MS Microsoft web browsers. license. Highly and provides an interesting "Full files "File+Save as Web Page" and output the package; PowerPoint. Retains most of Limited number of recommend using one of Screen" presentation for slides (3a) ZIP the file and folder/contents into a Zip the slide animations, transitions layout choices and the latest versions of MS converted to online courseware. package; (3b) Create an OnPoint Multi-File Asset, & timing. Can include rich media support very MS- PowerPoint (Office 2002 or browse for the ZIP package, select an appropriate media clips as well. Allows for centric. 2004). asset size, and upload using the URL (or Link) asset full screen playback. type. OR...(3c) Upload the HTML package to a web server using FTP/SFTP and reference by creating an OnPoint Single File Asset using the "URL" Asset Type. Option 2 - Export from PPT using Microsoft Producer *.ppt *.htm + URL (MFA) (1) Open Producer for PowerPoint and select your Generally the same as above More complicated to MS PowerPoint & OPCM N/A 3 4 Make sure you select the "Save as for PowerPoint Add-on folder + PPT file & media elements; (2) create but offering more finite control learn and use especially license. Highly Web Page" option in MS Word. files transitions/slide timing & output HTML Package. over media elements. Possible when there are multiple recommend using one of When zipping up the outputted Create ZIP file, (3) Upload the HTML package to a to synch slide bullets with video media elements on a the latest versions of MS files, make sure the base file and web server using FTP/SFTP and reference by or audio clips. Free add-on for Page. Doesn't work PowerPoint (Office 2002 or folder are not contained inside creating an OnPoint Single File Asset using the PowerPoint. well for non-Microsoft 2004). Also requires another folder. Link assets are "URL" Asset Type. web browsers. Limited downloading MS Producer used only for customers who use number of layout for PowerPoint from local Assets Location Paths. choices and media www.microsoft.com. support very MS- centric.

Option 3 - Export from PPT as a series of Images *.ppt *.JPG, Image (1) Open the PPT presentation & select the slides Simple to use; the same effort Static images only but MS Word, OPCM license & $29 2 2 Fairly easy to accomplish but not *.GIF, you wish to output as an online course; ( 2) Launch as printing the slides you wish to can be combined with Snag-It all that interesting or compelling *.PNG optional Snag-It application & set your capture convert to online content; rich media files online. www.techsmith.com since the output is all static settings including size, type; (3) "Print" your selectable image size & quality; images. presentation to the Snag-It Printer to generate files; inexpensive option that outputs rename images if needed; (4) Create an OnPoint one image per slide page and Single File Asset and upload the file using "Image" allows you combine images with asset type & set your asset size to match your other assets later. capture size or needs. Option 4 - Capture PowerPoint "live" Presentation as *.ppt *.AVI to Flash or URL (1) Open the PPT presentation & select the slides Fairly simple to use; captures all Multi-step process takes MS PowerPoint, OPCM $95 + $295 4 3 You can either output your AVI file, convert to Flash/SWF file *.SWF (MFA) you wish to output as an online course; (2) Open screen action (transitions, a little longer but license, OnPoint Capture presentation as a SFA using the or AVI to OPCT-M Screen Recorder or Camtasia Studio animation) & can be combined provides great results. Tools license & Camtasia SWF file as a SFA/Flash asset or HTML Recorder to record screen action & grab audio; with a real-time narration audio Studio License. Access at output your presentation with (MFA) output is an AVI fle (3) Edit AVI file & convert to track. Resulting SWF is web www.techsmith.com navigation controls and upload as Flash/SWF file; (4a) Create an OnPoint Single File friendly. a MFA/URL asset. Asset and upload the SWF file ONLY using "Flash" Asset Type OR (4b) ZIP the SWF file PLUS four other controller-related files into a Zip package; reate an OnPoint Multi-File Asset, browse for the ZIP package, select an appropriate asset size, and upload using the URL (or Link) asset type.

Option 5 - Export from PPT as PDF document *.ppt *.PDF PDF (1) Open the PPT presentation containing the slides Simple to use and fast. The Multi-slide PDF MS PowerPoint, OPCM $299 2 2 Provides a fast and easy way to you wish to save as a PDF asset; ( 2) "Print" your PDF Asset can be expanded in documents can be license and Adobe Acrobat output your presentation that's also document to a PDF by selecting the "Adobe Distiller" a web window as well as saved large. Requires v6.0. Access at easily printed out by your users if printer selection from th printer menu. (3) Create an and printed. Retains all the separate Adobe www.adobe.com needed. OnPoint Asset and upload the file using "PDF" asset formating of the original Acrobat application. type. document though only as a There is no way to show static image. slide animation or transition or rich media files in this format. Best for use as leave-behind slide notes.

Copyright 2003-2005 OnPoint Digital, Inc. All Rights Reserved. Option 6 - Convert to Java File with Impatica for *.ppt *.IMP Impatica (1) Import PowerPoint presentation into Impatica for Simplified process for exporting The player strip has no Impatica for PowerPoint is $395 2 2 These tools have improved greatly PowerPoint PowerPoint & output as IMP file (2) Create an PowerPoint slides or playhead control. available at over the past few years and the OnPoint Asset and upload the file using "Impatica" Macromedia Director files. www.impatica.com; a 30- output is solid and file sizes are Asset Type. Converts most PPT slide day is also available. small. transitions and animations without issues. Doesn't require a copy of of PPT or Director to create outputs. Impatica files are small and web friendly.

Option 7 - Capture PowerPoint Presentation using *.ppt *.SWF Flash (1) Open Captivate & import PPT presentation; (2) Fairly simple to use; captures No animation can be MS PowerPoint, Captivate $495 3 3 Nice application with lots of Macromedia Captivate; convert to Flash/SWF file Add transitions & effects as needed; output SWF some screen action (transitions, captured. from Macromedia. Access transition options and the ability to file; (3) Create an OnPoint Asset and upload the file animation) & can be combined at www.macromedia.com add callouts and interactive using Single File "Flash" asset type. with a real-time narration audio elements track. Resulting SWF is web friendly. Option 8 - Capture PowerPoint Presentation using *.ppt *.SWF Flash (1) Open Viewlet Presenter and select your finished Fairly simple to use; captures Limited support for PPT MS PowerPoint, Viewlet $99 22 Qarbon Viewlet Presenter; convert to Flash/SWF file PPT file and output VP file using standard settings. some screen action (transitions, transitions and shapes. Builder from Qarbon. (2) Create a Single File asset in OPCM and upload animation) & can be combined Has troubles with Access at www.qarbon.com the SWF file. with a real-time narration audio layered images. track. Resulting SWF is web friendly. Option 9 - Capture PowerPoint Presentation using *.ppt *.SWF Flash (1) Open Viewlet Builder; create presentation file; Fairly simple to use; captures No existing PPT screen MS PowerPoint, Viewlet $495 34 Qarbon Viewlet Builder; convert to Flash/SWF file (2) Open PowerPoint and begin screen captures; (3) some screen action (transitions, animation or transitions Builder from Qarbon. Add transitions & effects as needed; output SWF animation) & can be combined can be captured. Access at www.qarbon.com file; (3) Create an OnPoint Asset and upload the file with a real-time narration audio using a Single File "Flash" asset type. track. Resulting SWF is web friendly. Option 10 - Convert to MFA/Flash file with Articulate *.ppt *.htm + URL (MFA) (1) Open PowerPoint presentation, select the Generates very polished Expensive. Many of the Articulate Presenter v4.x $795 3 3 Very popular choice. User Presenter folder + Articulate drop down menu in the PPT tool bar, finished product. Has a self- internal features software experience looks similar to files make your selections and generate your output. (2) running feature that will take a (testing, library items) Macromedia Breeze. On the Zip the file and folder/contents into a Zip package; user through all the slides are redundant to other downside, you can't track time (3) Create an OnPoint Multi-File Asset, browse for without requiring user OPLS features and may spent per page when outputting your ZIP package, select an appropriate asset size, interaction. confuse users. everything into one massive asset. and upload using the URL (or Link) asset type.

Option 11 - Capture PPT to RapidBuilder file using *.ppt *.RBX RapidBuilder (1) Open PPT and capture your presentation using Fast and easy to build Expensive. A copy of Xtreme $2,995 2 2 Expensive but great for creating Xtreme Software's RapidBuilder Deluxe. RapidBuilder's screen capture capabilities. Add any presentations that need Software's RapidBuilder interactive simulations. transitions or interactivity to your presentation file. interactivity. Deluxe application. (2) Create an OnPoint Single File asset and upload the output file using the "RBX" Asset Type.

Source OnPoint Effort Expertise File Asset Additional Rating Rating Existing Content Source/Description: Type: Type: Process Summary Advantages Disadvantages What's Needed Costs (1-5) (1-5) Notes/Tips/Tricks:

Rich Media Files Video Files (http addressable) *.MOV, Video (1) Create & output your video clip Video can easily be Requires expertise to Video source materials or N/A 5 5 Video player files are not available *.WMV, using your preferred desktop video added to any Page in design, create & output video capture & editing for users and you can't assume *.AVI, editing or compression software; ( 2) the OnPoint Learning video assets. Video is equipment ($3K to $20K); they'll have them or even want to *.MPG Create an OnPoint Asset & upload environment to add bandwidth intensive. Resources familiar & install a free one if they don't. the file using "Video" Asset Type. impact, introduce comfortable with video MOV, MPG and FLV files are experts & show creation; good video much easier and "page friendly" in complex concepts. compression tools are OPLS than WMV files. recommended. Video Files (FLV streaming format) *.FLV URL (1) Create & output your Flash Video Video can easily be Requires expertise to Video source materials and N/A 5 3 Requires a Flash v7 Player and a clip using Macromedia Flash MX added to any Page in design, create & output Flash MX 2004 LAN or broadband connection 2004; ( 2) Create a zip package the OnPoint Learning video assets and good containing your FLV and SWF files; environment to add knowledge of Flash MX (3) Create an OnPoint Multi-File impact, introduce Asset, browse for the ZIP package, experts & show select an appropriate asset size, and complex concepts. upload using the URL (or Link) asset FLV format has a nice type and select the FLV file as the controller and can be root file easily paused or replayed. Audio Files *.MP3, Audio (1) Create & output your audio clip Audio clips, be they While the process of Audio capture & editing N/A 3 3 Audio is a easy and inexpensive *.WAV using OPCT tools or your own music or narration, can creating audio clips is equipment ($200 to $1K); way to add interest to your web preferred desktop audio editing or easily be added to any much easier & cheaper Resources familiar & content. MP3, WAV and Flash compression software; ( 2) Create Page in the OnPoint than video, the resulting comfortable with audio audio are the preferred delivery an OnPoint Asset & upload the file Learning environment quality of the output creation; good audio methods. using Audio "Asset" Type. to add impact, guide must be high to meet compression tools are the learner & show learner expecations of recommended. complex concepts. rich media content.

Flash Files *.SWF Flash (1) Create & output your Flash Several content No real disadvantages. Flash creation tools help $300-$500 2-5 2-5 Flash development requires in- animation using your own preferred creation packages non-programmers create house programming experience as desktop Flash creation tool; ( 2) generate SWF/Flash nice SWF output files. For well as design expertise. Create an OnPoint Asset & upload files as standard full control, you need to the file using "Flash" Asset Type. output. These clips become a Flash are engaging & very programmer using Flash web friendly. MX.

Source OnPoint Effort Expertise File Asset Additional Rating Rating Existing Content Source/Description: Type: Type: Process Summary Advantages Disadvantages What's Needed Costs (1-5) (1-5)

Lectora Publisher from Trivantis Publish to HTML & import via External Asset (URL) HTML URL (1) Save Lectora project as Great desktop e-learning Pricey for organizations Lectora license & OPCM $3,500 34 Package an HTML Package ( 2) authoring tool; lots of with lots of authors. license. Nothing additional Create an OnPoint Asset capabilties, buttons, Desktop tool that needed. and upload the HTML backgrounds, doesn't support Package using external assessment features, collaborative authoring. URL Asset Type. and support for wide Must be integrated with variety of content types. an LMS to create a full Fairly easy to learn. end-to-end solution.

Elicitus from Harbinger Software - Option 2 - Export from Word via "Save as HTML" HTML URL (1) Save Elicitus project as Emerging desktop e- Desktop tool that Elicitus license & OPCM $995 33 Package an HTML Package ( 2) learning authoring tool; doesn't support license. Nothing additional Create an OnPoint Asset lots of capabilties, collaborative authoring. needed. and upload the HTML buttons, backgrounds, Must be integrated with Package using external internal assessment an LMS to create a full URL Asset Type. features, and support for end-to-end solution. wide variety of content types. Easy to learn and value-rpiced.

Dreamweaver MX from Macromedia Publish to HTML & import via External Asset (URL) HTML URL (1) Save Dreamweaver Fantastic capabilities. Steep learning curve. Macromedia Dreamweaver $399 44 Package project as an HTML Anything you can imagine Well suited for graphic MX 2004 available at Package ( 2) Create an you can create for the artists and developers www.macromedia.com OnPoint Asset and upload web enviroment with not SMEs doing the HTML Package using enough time and ocassional content external URL Asset Type. expertise. authoring.

Authorware 7 from Macromedia Publish to HTML & import via External Asset (URL) HTML URL (1) Save Dreamweaver The Cadilac of training Very steep learning Macromedia AuthorWare 7 $2,995 55 Package project as an HTML authoring tools. Infinite curve. Well suited for available at Package ( 2) Create an capabilties. graphic artists and www.macromedia.com. OnPoint Asset and upload developers not SMEs the HTML Package using doing ocassional external URL Asset Type. content authoring.

Director MX from Macromedia

Copyright 2003-2005 OnPoint Digital, Inc. All Rights Reserved. Option 1 - Export from Director as Shockwave files *.SWF URL (1) Create a Word doc Simple to use via "Save Very steep learning Macromedia Director MX $1,195 55 containing the text you want as Web Page" function in curve. Well suited for available at to save on a web page; ( 2) MS Word. graphic artists and www.macromedia.com. Use File-Save as Web developers not SMEs Page and output the file; (3) doing ocassional Create an OnPoint Asset content authoring. and upload the file using Output to web is Text/HTML ASsset Type. Shockwave.

Option 2 - Convert to Java File with Impatica for Director *.IMP Impatica (1) Import Director Simplified process for If your organization has Macromedia Director MX $1,195 + 25 presentation into Impatica exporting a Director file. lots of existing Director available at $395 for Director & output as IMP Doesn're require a copy presentations, this is a www.macromedia.com and file (2) Create an OnPoint of Director to create good way to go. Impatica for Director at Asset and upload the file outputs. Impatica files Otherwise, creating new www.impatica.com using Impatica Asset Type. are small and web content is very costly friendly. and time consuming.