Chatham-Kent Council Minutes
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The Corporation of the Municipality of Chatham-Kent Chatham-Kent Council Meeting Council Chambers, Chatham-Kent Civic Centre October 2, 2017 4:30 P.M. 1. Call to Order The Mayor called the meeting to Order: Present: Mayor Randy Hope, Councillors Authier, Bondy, Canniff, Faas, Fluker, Herman, B. McGregor, C. McGregor, Myers, Pinsonneault, Robertson, Sulman, Thompson, VanDamme, Vercouteren and Wesley Absent: Councillor Leclair 2. Disclosures of Pecuniary Interest (Direct or Indirect) for Closed Session Agenda items and the General Nature Thereof 3. Supplementary Closed Session Agenda Items 4. Recess to Closed Session – 4:30 p.m. Councillor Carmen McGregor, Closed Session Chair That Council moved into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: . A proposed disposition of land by the municipality or local board with regard to Offer to Purchase Road Allowance former Gesner Line, Orford. Section 239(2)(c) Municipal Act, 2001. A proposed disposition of land by the municipality or local board with regard to Offer to Purchase alley from Peel Street to St. George Street, Shrewsbury. Section 239(2)(c) Municipal Act, 2001. A proposed disposition of land by the municipality or local board with regard to Offer to Purchase alley corner of Wellington Street and St. George Street, Shrewsbury. Section 239(2)(c) Municipal Act, 2001. Proposed acquisition of land by the municipality or local board with regard to 100 King Street West, Chatham. Section 239(2)(c), Municipal Act, 2001. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local boards with regard to Wind Turbines. Section 239(2)(e), Municipal Act, 2001. 5. Adjournment of Closed Session Resumption of Open Council Meeting – 6:00 p.m. 6. Approval of Supplementary Agenda Chatham-Kent Council at its meeting held on October 2, 2017 Page 1 of 40 There was no supplementary agenda. 7. Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of There were no disclosures of pecuniary interest for open session agenda items. 8. CK Community Development Forum (a) Regulating Rental Housing in Chatham-Kent The Chief Legal Officer noted that in March of 2017 Council directed administration to review the definitions of boarding houses, rooming houses and single detached dwellings as part of a zoning by-law review. Administration has since launched a public survey and held public consultation meetings in Chatham and Ridgetown. Input received from Council during this forum will be reviewed along with that received from the pubic with by-law recommendations coming in November for Council’s consideration. 9. Announcement by Mayor (a) Road Closings – Pank Street, First Street, Second Street, Catharine Street, Alley within Block AG, Brooke Street and Thomas Street, Chatham Municipality of Chatham-Kent Finance, Budget & Information Technology Services Financial Services To: Mayor and Members of Council From: Steve Brown, CPA, CMA Director, Financial Services Date: September 18, 2017 Subject: Road Closings - Pank Street, First Street, Second Street, Catharine Street, Alley within Block AG, Brooke Street and Thomas Street, Chatham Recommendations It is recommended that: 1. A By-Law be passed to close the road allowances of Pank Street, First Street, Second Street, Catharine Street, Alley within Block AG, Brooke Street and Thomas Street, Municipality of Chatham-Kent, legally described as Pank Street Plan 11, First Street, Plan 11; Second Street, Plan 11; Catharine Street, Plan 11; the Alley within Block AG, Plan 11; Brooke Street, Plan 4; Thomas Street, Plan 4; being parts of P.I.N.s 00548-0098 (R), 00548-0389 (R) and 00548-0390 (R), of the property located at 240, 280 and 300 Grand Avenue East in Chatham. 2. The Mayor and Clerk are authorized to sign the above noted By-Law on behalf of the Municipality of Chatham-Kent. 3. Pank Street be declared as surplus to municipal needs and included with the already approved sale of lands known as 300 Grand Avenue East, Chatham. Chatham-Kent Council at its meeting held on October 2, 2017 Page 2 of 40 Background In preparation for the upcoming sale of 300 Grand Avenue East, Chatham as approved by Council at the December 5, 2016 Council meeting, administration has found the road allowances of Taylor Avenue and Pank Street have not been legally closed. On March 6, 2017 a Bylaw was passed to close Part of Pank Street and Part of Taylor Ave. It was subsequently discovered that a portion of Pank Street was not included in that Bylaw. A portion of Pank Street is being transferred to an abutting owner to 300 Grand Ave. (known as 280 and 240 Grand Ave.) in order to correct a title issue with 300 Grand Ave. Legal Counsel for this abutting property owner has requested that the Municipality close several road allowances which cross 280 and 240 Grand Ave., specifically First Street, Second Street, Catharine Street, Alley within Block AG, Brooke Street and Thomas Street. Comments There were no objections internally to the closing of the roads. A notice will be published in the Chatham Voice for the week of September 25, 2017. Additionally, the notice was published on the Municipal website beginning September 25, 2017. The formal closing of this road and registration of the By-Law will assist in the closing of the sale and provide clear title to the purchaser. At this time no objections have been received; however, members of the public may ask to be heard at the October 2, 2017 Council meeting. Areas of Strategic Focus and Critical Success Factors The recommendations in this report support the following areas of strategic focus: Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources The recommendations in this report support the following critical success factors: Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership Has the potential to support all areas of strategic focus & critical success factors Neutral issues (does not support negatively or positively) Chatham-Kent Council at its meeting held on October 2, 2017 Page 3 of 40 Consultation The Technical Advisory Committee confirmed this parcel to be surplus to municipal needs and has no issues with the closing of the roads. All Public Utilities have been contacted to ensure the required easements are implemented in this process. Legal Services was consulted during this process and will continue to assist with the road and lane closing process. Financial Implications The sale of the property related to these road closings will provide cost savings to the Municipality due to reduced maintenance and liability costs. Prepared by: ____________________________ Amy McLellan, CPA, CGA Manager, Revenue Reviewed by: Reviewed by: ___________________________ ____________________________ Steve Brown, CPA, CMA Mike Turner, CPA, CMA Director, Financial Services Chief Financial Officer, Treasurer Councillor Robertson moved, Councillor Authier seconded: “That 1. A By-Law be passed to close the road allowances of Pank Street, First Street, Second Street, Catharine Street, Alley within Block AG, Brooke Street and Thomas Street, Municipality of Chatham-Kent, legally described as Pank Street Plan 11, First Street, Plan 11; Second Street, Plan 11; Catharine Street, Plan 11; the Alley within Block AG, Plan 11; Brooke Street, Plan 4; Thomas Street, Plan 4; being parts of P.I.N.s 00548-0098 (R), 00548-0389 (R) and 00548-0390 (R), of the property located at 240, 280 and 300 Grand Avenue East in Chatham. 2. The Mayor and Clerk are authorized to sign the above noted By-Law on behalf of the Municipality of Chatham-Kent. 3. Pank Street be declared as surplus to municipal needs and included with the already approved sale of lands known as 300 Grand Avenue East, Chatham.” The Mayor put the Motion Councillor Vote Councillor Vote Authier Yes Myers Yes Bondy Yes Pinsonneault Yes Canniff Yes Robertson Yes Faas Yes Sulman Yes Fluker Yes Thompson Yes Herman Yes VanDamme Yes Chatham-Kent Council at its meeting held on October 2, 2017 Page 4 of 40 Councillor Vote Councillor Vote Leclair Absent Vercouteren Yes B. McGregor Yes Wesley Yes C. McGregor Yes Mayor Hope Yes Yes Votes: 17 No Votes: 0 Motion Carried 10. Deputations – items on current agenda (requests must be received by 3:00 p.m.) No requests for deputations for items on the current agenda were received. 11. Consent Agenda (a) Information Reports (i) Schedule for 2018 Budget Committee Meetings (ii) Bates Subdivision Intersection Traffic Control – Communities of Harwich and Howard (b) Routine Approvals (i) Taxes and Assessment Adjusted to August 31, 2017 Councillor Vercouteren moved, Councillor Fluker seconded: ”That the items listed on the Consent Agenda be approved as presented and that action be taken as required, excluding those items places aside.” The Mayor put the Motion