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ANNEXURE – a (Records to Be Preserved Permanently)

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ANNEXURE – a (Records to Be Preserved Permanently) Information to be given under information Act-2005 under section 4(1) A For the Period From Date of opening the office to 31-03-2018 ANNEXURE – A (Records to be Preserved Permanently) As per IGR Circular No. RGN 130/98-99, Dated : 14-3-2002 Sl Description Method of Volume From To Page Re No Preservation Date Date No marks 1 2 3 4 5 6 7 8 1 File of Departmental circulars and File Book 3 01-04-57 31-03-2018 900 orders regarding Registration matters File of Departmental circular and orders File Book 3 01-04-57 31-03-2018 900 regarding Stamp matters 2 Key to Index Book Form 36 1973-74 31-03-2018 1600 3 Register of Destruction of Records Bound Book 1 01-04-57 31-03-2018 150 4 Register of Documents destroyed Bound Book 1 01-04-57 31-03-2018 150 5 Register of stock of furniture’s and Book Form 2 01-04-57 31-03-2018 500 other articles 6 Book – 1 Volume Book Form 475- 01-04-57 31-03-2018 27000 1147 7 Book – 2 Volume Book Form Nil Nil 31-03-2018 Nil 8 Book – 3 Volume Book Form 8-25 1955-2003 31-03-2018 5750 9 Book – 4 Volume Book Form 14-27 01-04-57 31-03-2018 4900 10 Book -5 (with index) Volumes Book Form NA NA 31-03-2018 NA 11 Register of CD Preserved Book Form 1 15-9-03 31-03-2018 15 12 Thumb impression Register Book Form 354 01-04-57 31-03-2018 31800 13 Additional Book-1 File Book 1 to121 01-04-57 31-03-2018 1 to 94 1 to 94 15-9-2003 14 Additional Book – 2 File Book Nil NIL 31-03-2018 Nil 15 Additional Book -4 File Book Nil NIL 31-03-2018 Nil 16 Index- I Book Form 280 01-04-57 31-03-2018 62000 17 Index – II Book Form 202 01-04-57 31-03-2018 62000 18 Index – III Book Form 9 01-4-1957 31-03-2018 2900 19 Index - IV Book Form 9 01-4-1957 31-03-2018 2900 2- 20 Index Subsidiary Book Form Nil Nil 31-03-2018 Nil 21 Index to old register Books Book Form 1 1-4-1957 31-03-2018 250 22 Reference books such as registration Book Form 14 1957 31-03-2018 20000 acts, stamps acts and manuals etc. (year wise) 23 Ledger of detailed examination of Book Form 1 1-4-1957 31-03-2018 210 Register Books 24 Register of records Book Form 4 1-4-1957 31-03-2018 810 25 Register of records sent to courts and Book Form 1 1-4-1957 31-03-2018 200 other offices 26 Register of reproduced entries of Book Form 1 1-4-1957 31-03-2018 200 fading foot notes 27 Register of sanctioned establishment of Book Form 1 1-4-1957 31-03-2018 200 each officers 28 Registration of stock of books and Book Form 2 1-4-1957 31-03-2018 75 publications 29 Registration of valuable records Book Form 1 1-4-1957 31-03-2018 200 30 Register of showing the particulars of Book Form 1 1-4-1957 31-03-2018 200 books partially recopied 31 Register of wills and unopened covers Book Form 1 1-4-1957 31-03-2018 200 Containing wills received by post 32 Registers of wills and sealed covers Book Form Nil Nil 31-03-2018 Nil 33 Vacancy Register Book Form 1 1-4-1957 31-03-2018 200 34 Sealed covers(District Register Office) In a box Nil Nil 31-03-2018 Nil accurred in the safe 35 Taluk maps Folded 2 1-4-1957 31-03-2018 2 Uncounted 36 Registe of firms maintained under sec Book Form Nil Nil 31-03-2018 Nil 58 of I.P. Act 1939 37 Indexes to names of firms Book Form Nil Nil 31-03-2018 Nil 38 All Registers and the indexes File Book and 1 1-4-1957 31-03-2018 800 maintained by the registrar under Book Form Hindu Marriage Act 1955 39 All Registers and marriage certificate Bound Book 1 1-4-1957 31-03-2018 800 book and indexes maintained by the registrar under special marriage Act 1954 40 File of appeal orders and judgment and File Book 1 1-4-1957 31-03-2018 150 orders of court 41 File of correspondence relating to File jacket 1 1-4-1957 31-03-2018 10 creation of new offices, alteration of Trilateral jurisdiction of offices etc… index files 42 File of correspondence relating to File jacket 1-4-1957 31-03-2018 160 clarification issued under registration Trilateral 1 act stamp act and rules there under and index files other allied Acts bearing the subject ( if there are not rescinded) 43 File of correspondence relating to File jacket 1 1-4-1957 31-03-2018 150 creation and Transfer of Posts Trilateral index files 44 File of correspondence relating to order File jacket 1 1-4-1957 31-03-2018 150 of District Registrar sanctioning Trilateral recopying or repaired damaged books index files and indexes 45 File of Translations File Book 1 1-4-1957 31-03-2018 150 46 Graduation list of All Cadres File Jacket 1 1-4-1957 31-03-2018 150 Trilateral index files 47 List of Records transferred from one File Book 1 1-4-1957 31-03-2018 150 office to another and acknowledgements there for 48 Loose sheets containing entries in In a cover Nil 1-4-1957 31-03-2018 Nil Register Volume recopied under the seal and signature of registering office a slip pasted on the cover to show its contents 49 Supplement to books (part I to V ) File Books 5 1-4-1957 31-03-2018 1000 50 File relating to registration of forms and File Jocket NA 1-4-1957 31-03-2018 Nil shanges of constitution there on under Trilateral I.P. Act 1935 index files 51 Market Value notification File Jocket 6 1-4-1957 31-03-2018 350 Trilateral index files 52 Market Value files before File Jocket 2 1-4-1957 31-03-2018 130 Commencement of CVC Trilateral index files Computerisation of Registered Documents u/s 4(1) (a) Form date of computerization to 31-3-2015 Sl CD Book 1 Date Book III Book IV Book I Book I No No Doct From To Doct No Doct No Part I Part V No Doct No Doct No From To From To From To From To From To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 2003-04 1 1 1477 1840 15-9-03 9-1-04 8 09 6 9 - - - - 2 2 1891 2356 9-1-04 19-5-04 10 13 10 16 - - - - 3 3 2357 2617 19-5-04 12-7-04 14 - 17 - - - - - - - 1 243 - - 1 8 1 2 - - - - 4 4 224 728 12-7-04 4-09-04 9 12 - 3 - - - - 5 5 729 1209 4-09-04 29-11-04 13 19 4 12 - - - - 6 6 1210 1847 29-11-04 23-02-05 20 26 17 15 - - - - 2004-05 7 7 1848 1988 23-07-05 23-07-05 27 30 1 06 - - 1 265 01 477 01 06 - - - - - - 8 8 488 1038 23-7-05 22-11-05 7 12 2 13 - - 266 573 9 9 1039 1588 22-11-05 3-3-06 13 15 14 16 - - 574 700 2005-06 10 10 1589 1779 3-3-06 27-5-06 1 04 0 1 - - 701 741 01 388 - - - - - - 01 40 11 11 389 960 27-5-06 31-08-06 5 15 2 7 - - 41 195 12 12 961 1489 31-08-06 15-11-06 16 23 8 11 - - 196 340 13 13 1490 1923 15-11-06 8-01-07 24 32 12 13 - - 391 620 14 14 1924 2421 8-01-07 21-3-07 33 34 14 18 - - 621 763 2007-08 15 15 2422 2564 21-3-07 24-5-07 35 36 1 02 - - 764 765 - - 01 355 - - 01 04 - - - - 1 66 16 16 356 932 24-5-07 10-8-07 5 16 03 05 - - 75 212 17 17 933 1502 10-8-07 25-10-07 17 22 06 09 - - 243 367 18 18 1503 2050 25-10-07 29-01-08 23 30 10 14 - - 368 518 19 19 2051 2604 29-01-08 11-04-08 31 37 15 19 - - 519 584 20 - 1 29 - - 1 2 - - - - - - -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 2008-09 20 20 30 626 11-04- 28-7-08 3 16 1 05 - - 1 34 08 21 21 627 1222 28-7-08 30-9-08 17 21 6 14 - - 35 126 22 22 1223 1822 30-9-08 5-12-08 22 27 12 13 - - 127 229 23 23 1823 2365 5-12-08 19-02-09 28 34 14 16 - - 230 336 24 24 2366 2898 19-02- 15-04-09 35 37 17 19 - - 337 378 09 1 66 1 2 1 09 2009-10 25 25 67 680 15-4-09 27-5-09 3 5 1 6 - - 10 45 26 26 681 1265 27-5-09 7-7-09 6 10 7 11 - - 46 152 27 27 1266 1955 7-7-09 12-8-09 11 15 12 15 - - 153 237 28 28 1956 2660 12-8-09 26-9-09 16 19 16 17 - - 238 241 29 29 2661 3415 26-9-09 28-10-09 20 21 18 - - - 292 338 30 30 3416 4158 28-10- 17-12-09 22 23 19 26 - - 339 382 09 31 31 4159 4816 17-12- 27-01-10 24 27 27 32 - - 383 419 09 32 32 4817 5413 27-01- 9-03-10 28 29 - - - - 420 469 10 33 33 5414 5906 09-03- 12-04-10 30 32 - - - - 470 549 10 - - 01 31 - - 01 - 33 35 - - 01 04 2010-11 34 34 32 379 12-04-10 21-5-10 02 03 - - - - 5 25 35 35 380 724 21-05-10 11-06-10 04 07 - - - - 26 40 36 36 725 1019 11-06-10 1-7-10 8 9 - - - - 41 59 37 37 1020 1305 1-7-10 9-8-10 10 13 2 - - - 60 99 38 38 1306 1594 9-8-10 17-8-10 14 15 3 - 01 - 100 132 39 39 1595 1881 17-8-10 8-9-10 16 - 4 9 - - 133 157 40 40 1882 2213 8-9-10 28-9-10 17 18 10 11 - - 158 184 41 41 2214 2500 28-9-10 19-10-10 19 21 12 15 - - 185 200 42 42 2501 2753 19-10-10 16-11-10 22 25 16 17 201 230 43 CD1 1 3 11-01-10 SPN SPM HM 1-7 1 44 43 2754 3076 16-11-10 08-12-10 26 27 18 - - - 231 247 45 44 3077 3397 08-12-10 29-12-10 - - - - - - 248 274 46 45 3398 3699 29-12-10 02-02-11 28 - 19 22 - - 275 302 47 CD2 33 89 22-02-11 SPN SPM2 SPM3 8-11 48 46 3698 3980 02-02-11 08-03-11 23 25 23 29 303 321 49 47 3981 4276 08-03-11 31-03-11 26 30 322 356 2011-12 50 48 4277 4452 31-03-11 26-04-11 - - 357 - 01 116 1 3 1 - 51 49 117 419 26-04-11 24-05-11 4 6 2 3 1 10 52 50 420 705 24-05-11 15-06-11 7 4 11 26 53 51 706 1014 15-06-11 01-07-11 8 - - - 27 60 54 52 1015 1321 01-07-11 19-07-11 9 13 5 - 61 103 55 CD3 90 126 30-07-11 SPM4 SPM5 HM 10-11 56 CD3 1 25 30-07-11 SPN12 SPM1 HM 11-12 57 53 1322 1629 19-07-11 05-08-11 14 - - 104 128 58 54 1630 1971 05-08-11 21-09-11 15 17 6 129 162 59 55 1972 2275 21-09-11 12-10-11 18 20 - 163 341 60 56 2276 2558 12-10-11 02-11-11 21 7 9 342 421 61 57 2559 2825 02-11-11 20-11-11 - - 10 11 422 463 62 58 2826 2959 20-11-11 23-11-11 - 12 13 464 479 63 59 2960 3145 23-11-11 5-12-11 22 23 - - 480 508 64 60 3146 3370 5-12-11 26-11-11 24 27 - - 509 534 65 61 3371 3565 26-11-11 2-01-12 28 29 14 - 535 557 66 62 3566 3860 2-1-12 16-1-12 30 - 15 - 558 570 67 63 3861 4172 16-1-12 29-1-12 31 - 16 17 571 586 68 64 4173 4477 29-1-12 6-2-12 - - 18 - 587 594 69 65 4478 4689 6-2-12 13-2-12 - - - - 595 597 70 66 4690 5010 13-2-12 21-2-12 32 - 19- - 598 608 71 67 5011 5322 21-2-12 06-03-12 33 - 20 21 609 622 72 68 5323 5649 06-03-12 17-03-12 34 36 - - 623 625 73 69 5650 5959 17-03-12 30-03-12 37 38 - - 626 632 74 69 - - - - - - - - - BK V part I 01 2012-2013 75 70 5960 6117 30-03-12 23-04-12 01 02 22 23 633 634 76 70 01 107 30-03-12 23-04-12 - - - - 01 - 77 71 108 349 23-04-12 02-05-12 - - - - 02 11 78 MUD 26 87 02-05-12 15-05-12 S.NO.
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