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AGENDA REGULAR PARK DISTRICT BOARD MEETING COMMUNITY PARK DISTRICT of La GRANGE PARK 1501 BARNSDALE ROAD, La GRANGE PARK, ILLINOIS July 10, 2017 6:30 PM

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AGENDA REGULAR PARK DISTRICT BOARD MEETING COMMUNITY PARK DISTRICT of La GRANGE PARK 1501 BARNSDALE ROAD, La GRANGE PARK, ILLINOIS July 10, 2017 6:30 PM AGENDA REGULAR PARK DISTRICT BOARD MEETING COMMUNITY PARK DISTRICT of La GRANGE PARK 1501 BARNSDALE ROAD, La GRANGE PARK, ILLINOIS July 10, 2017 6:30 PM 1. Call to Order & Roll Call 2. Pledge of Allegiance 3. Park District Mission: The Community Park District of La Grange Park shall offer high quality, affordable and accessible park and recreation facilities, programs and services in a financially responsible manner. 4. Additions/Deletions to Agenda 5. Approve Board Meeting Minutes a. Regular Meeting of June 12, 2017 b. Executive Session of June 12, 2017 6. Recognition of Visitors a. Matt Corso – SEASPAR Executive Director 7. Staff Reports a. Executive Director b. Building & Grounds c. Superintendent of Recreation d. Recreation Supervisor – Early Childhood, Special Events & Rentals e. Recreation Supervisor – Marketing, Publicity & Artistic Director f. Office Manager g. Safety Coordinator h. Financial Consultant 8. Approve Monthly Disbursements 9. Unfinished Business a. Update on Memorial Park 10. New Business a. Consider approval of License Agreement with the La Grange Park Public Library District regarding the little free libraries 11. Open Forum a. Comments from the Floor b. Comments from Commissioners c. Comments from the President 12. Adjourn to Executive Sessions In accordance with the Open Meetings Act under Section 2 (c)(21) to discuss minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 13. Reconvene Open Meeting & Roll Call 14. Action from Executive Session, if any 15. Adjournment Date: July 7, 2017 To: Community Park District Board of Commissioners From: Aleks Briedis, Executive Director RE: Agenda overview Approve Board Meeting Minutes The Executive Session minutes were sent in a separate e-mail. Should there be any changes, we can make those during our Executive Session at this meeting. Recognition of Visitors Matt Corso, the new Executive Director of SEASPAR, will be coming to the meeting to introduce himself and give an update on SEASPAR’s activities. Staff Reports I will give an update on the 125th Anniversary during my report. Unfinished Business Included in the packet is a spreadsheet of approved change orders and other foreseeable change orders. I will review in detail at the meeting. New Business Included in the packet is a license agreement with La Grange Park Public Library District which was drafted by our attorney. The Library District staff has reviewed the agreement and it will be going before their Board at the end of the month. Executive Session The purpose of the Executive Session is our semi-annual review of Executive Session minutes. Minutes – Draft Regular Meeting of the Board of Commissioners Community Park District of La Grange Park June 12, 2017 1. CALL TO ORDER Vice President Kilrea called the meeting to order in room 101 of the Recreation Center, 1501 Barnsdale Road, La Grange Park, IL at 6:31 p.m. Other Commissioners present were Bob Corte, Tim Ogden, and Lucy Stastny. Also present were Executive Director Aleks Briedis, Superintendent of Recreation Dean Carrara, Office Manager Peggy Ronovsky and Recreation Supervisor Ashley Simoncelli. 2. PLEDGE OF ALLEGIANCE 3. PARK DISTRICT MISSION The Community Park District of La Grange Park shall offer high quality, affordable and accessible park and recreation facilities, programs and services in a financially responsible manner. 4. ADDITIONS/DELETIONS TO AGENDA Executive Session was added to the end of the meeting to review employee compensation. 5. APPROVE BOARD MEETING MINUTES Commissioner Ogden made a motion to approve the May 8, 2017 Public Hearing minutes as submitted. Seconded by Commissioner Corte. Motion passed unanimously by voice vote. Commissioner Ogden made a motion to approve the May 8, 2017 regular meeting minutes as submitted. Seconded by Commissioner Corte. Motion passed unanimously by voice vote. 6. RECOGNITION OF VISITORS There were no visitors 7. STAFF REPORTS A. Executive Director A written report was included in the packet by Executive Director Aleks Briedis. June 28, 2017 is the first Music Under the Stars concert. All the board members will be in attendance and agreed to wear the blue polo shirt and take a picture before the concert begins. B. Building & Grounds A written report was included in the packet by Maintenance Supervisor Martin Healy and was presented by Executive Director Briedis. There were no additions to his report. C. Superintendent of Recreation A written report was included in the packet and was presented by Superintendent of Recreation Dean Carrara. June 12, 2017 was the first day of summer camps and everything went well. D. Recreation Supervisor A written report was included in the packet and was presented by Recreation Supervisor Ashley Simoncelli. It was also the first day of summer camps for her programs and everything went well. The planning of 125th birthday is going smoothly. Most of Ready Teddy teachers will be helping out at the celebration and will have some type of face painting table. The June 28th first concert will be The West Suburban Band. E. Recreation Supervisor A written report was included in the packet by Recreation Supervisor Dave Romito and was presented by Executive Director Briedis. There were no additions to his report. F. Office Manager A written report was included in the packet and presented by Office Manager Peggy Ronovsky. There were no additions to her report. G. Safety Coordinator A written report was included in the packet by Safety Coordinator Megan Jadron and was presented by Executive Director Briedis. There were no additions to her report. H. Financial Consultant Financial statements were included in the packet for the month ending May 31, 2017 by Financial Consultant Phil Mesi. Questions were asked and answered by Executive Director Aleks Briedis. 8. APPROVE MONTHLY DISBURSEMENTS A motion was made by Commissioner Corte to approve the monthly disbursements in the amount of $205,367.66. Seconded by Commissioner Stastny. Motion passed 4- 0 by a roll call vote. 9. UNFINISHED BUSINESS A. Update on Memorial Park Executive Director Briedis informed the board that things are moving forward. The shelter is going up faster than expected and equipment can now be locked up in the new shelter. He is anticipating the area by La Grange Road and the amphitheater will be done by the first concert; which will be all set for the 125th birthday celebration. 10. NEW BUSINESS A. Consider Approval Ordinance #05-2017 Prevailing Wage Vice President Kilrea made the motion to approve Ordinance #05-2017 prevailing wage rates mandated by the state. Seconded by Commissioner Ogden. Motion passed 4-0 by roll call vote. B. Consider Approval of Resolution #01-2017 Susan Friend Commissioner Ogden made a motion to approve Resolution #01-2017 for Susan Friend. Motion passed unanimously by voice vote. C. Review FY 2016-17 Estimated Year End vs. Unaudited Actuals A discussion was held and questions were asked and answered. 11. OPEN FORUM A. Comments from the Floor There were no comments. B. Comments from Commissioners There were no comments C. Comments from the President There were no comments 12. ADJOURN TO EXECUTIVE SESSION Commissioner Kilrea made a motion to move into executive session at 6:55 p.m in accordance with the Open Meetings Act under Section 2(c)(1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Seconded by Commissioner Ogden. Motion passed unanimously by voice vote. 13. RECONVENE OPEN MEETING & ROLL CALL Vice President Kilrea reconvened the open meeting at 7:01 p.m. Other Commissioners present were Bob Corte, Lucy Stastny and Tim Ogden. Also present was Executive Director Aleks Briedis. 14. ADJOURNMENT Commissioner Ogden made the motion to adjourn the regular meeting at 7:02 p.m. Seconded by Commissioner Corte. Motion passed unanimously by voice vote. Date: July 7, 2017 To: Community Park District Board of Commissioners From: Aleks Briedis, Executive Director RE: Weekly report Memorial Park Construction continues to move forward. The picnic shelter is just about complete with the exception of power to the tennis court lights and scoreboard and water service to the splash pad. When excavating for the power to the tennis court lights, it was found that the conduit was deteriorated. We will have to expose more of the conduit in the hopes that it is in better condition down the line. If not, we will have to decide our next steps. Walkways continue to be poured around the amphitheater. I have been told that they will be complete for the July 15th celebration. In the packet, I have included a list of change orders to date and others that are on the horizon. I will review in detail at the meeting. Music Under the Stars The park was ready, but the weather did not cooperate, so we had our first concert, the West Suburban Band, on June 28th at Park Jr. High. It was a great performance. On July 5th, we were able to hold the concert at the amphitheater. Spoken Four put on a great show and it was very well attended. Johnny Russler & The Beach Bum Band will be playing on July 12th. 125th Anniversary Martin, Ashley and I will meet with Village staff on Monday on site to prepare for the event. I will give an update at the meeting. Next week’s focus will be finishing up last minute details and setting up for the big event. It’s going to be great! OMA/FOIA Just a reminder, all Board members must complete the two trainings within 90 days of taking office. Please forward me your certificates for my files when you complete the trainings. https://foia.ilattorneygeneral.net/ Thank you to those that have completed them.
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