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Massage from the District Secretary Performance & Financial report 2011 District Secretariat Colombo MASSAGE FROM THE DISTRICT SECRETARY. Colombo is the very important and prime district of Sri Lanka. It is a pleasure to indicate that the most targets, planed for the development & benefit for the people in the district could be achieved during the year 2011. Continuous development of e- birth, marriage and death registration project, project on issuing Gramaniladari certificates using computer, implementation of e- divisional secretariat. project, forming a popular divisional secretariat system by introducing front office concept, managing all changes strategically by way of converting office staff to accept new methods, achieving special merit level of productivity evaluation, so on are the achievements arrived in the year 2011 which could be proudly mentioned. With regard to achieve these victories as a district, I gratefully remember the support and dedication given by all the staff and their unity and support . I thank all of my staff who have participated to achieve this success, and Hon. Ministers and Hon Members of Parliament who provided financial assistance for the development of the district and all the Govt. institutes and non Govt. institutes assisted me to implement the district administration. I expect further creativity, assistance and dedication of all to give the supreme benefit of the development and administration to the people of the district. H.T.Kamal Pathmasiri 0..01.2011 District Secretary/Govt. Agent Colombo District. 1 Performance & Financial report 2011 District Secretariat Colombo Providing effective and efficient services to the people by strengthening the district administration Strengthening the divisional administration, get Cooperation of all sectors to implement Government policies, maximize the use of Resources in proper development process to Provide maximum welfare to people 2 Performance & Financial report 2011 District Secretariat Colombo Table of Contents 1. Establishment Division 10 2. Account Division 13 3. Planning Division 14 4. District Samurdi Division 18 5. Division of Asst.Supt.of Explosives 19 6. Engineering Division 20 7. Measurement Unit And Standard Services Unit 22 8. District Sports Division 23 9. District Media Unit 25 10.Cultural Division 28 11.Sri Lanka Social Security Board 29 12.Disaster Management Unit 30 13.Accounts Report 31 3 Performance & Financial report 2011 District Secretariat Colombo Performance & Financial Report of The District Secretariat – Colombo - 2011 Colombo District is considered to be the main District of the Western province and it has an area of 675 sq km. It is surrounded on the north by Kelani River, from the south by Bolgoda River , and from the west by coast line and from the east by Sabaragamuwa province. Colombo District is home to a population of 2251274 persons and has been divided into 13 divisional secretariats. Coordinating and monitoring the activities of these divisional secretariats is being done by the Colombo District Secretariat. Activities for the population of about 2251274 persons are being done more effectively and efficiently by the Colombo District Secretariat by proper guiding and regular monitoring of activities of Divisional secretaries.All sections of the District Secretariat have given their best participation to achieve the expected goal to a commendable level. 4 Performance & Financial report 2011 District Secretariat Colombo District Population Details. Year Female Male Total 2001 Census 1099861 1151413 2251274 1099861 1151413 Female Male Population Details on ethnics -2001 Singhalese S.L. Indian Muslim Malay Burgher S.L. Indian Other Total Tamil Tamil Chetty 1,724,459 247,739 24,821 202,731 21,778 15,703 1499 767 11,777 2,251,274 Singhalese S.L. Tamil Indian Tamil Muslim Malay Burgher S.L. Chetty Indian Other 5 Performance & Financial report 2011 District Secretariat Colombo Population Details on Religion – 2001 Buddhist Hindu Islam R.Catholic Other Other Catholic 1,578,248 104,743 241,944 181,920 51,334 3,085 Buddhist Hindu Islam R.Catholic Other Catholic Other Colombo district consists of 15 electorates and 12 local government institutions. Electorates Electorate Population 01 Colombo North 137,423 02 Colombo Central 237,788 03 Borella 98,091 04 Colombo East 99,647 05 Colombo West 74,151 06 Dehiwala 101,830 07 Ratmalana 108,716 08 Kolonnawa 161,247 09 Kotte 116,366 10 Kaduwela 209,251 11 Avissawella 137,162 12 Maharagama 185,193 13 Kesbewa 209,619 14 Moratuwa 177,563 15 Homagama 107,227 Total 2,251,274 6 Performance & Financial report 2011 District Secretariat Colombo Local Government Bodies i. Municipal Councils Colombo Dehiwala Mt.Lavinia Moratuwa Sri Jayawardanapura Kotte ii. Urban Councils Kolonnawa Seethawaka Maharagama Kesbewa Boralesgamuwa Pradeshiya Sabha Kotikawatta – Mulleriyawa Kaduwela Seethawaka Homagama Colombo district has divided into 557 Gramaniladhari divisions to carry out the services needed by all the people in the district efficiently and effectively Divisional Secretariat No.of Gramaniladari Divisions Thimbirigasyaya 20 Colombo 35 Dehiwala 15 Ratmalana 13 Moratuwa 42 7 Performance & Financial report 2011 District Secretariat Colombo Kaduwela 57 Kolonnawa 46 Hanwella 68 Homagama 81 Kesbewa 73 Maharagama 41 Sri Jayawardanapura Kotte 20 Padukka 46 8 Performance & Financial report 2011 District Secretariat Colombo Composition of the District Secretariat Establishment Media Unit Account Measurment Planing & Standard District Samurdi Engineering Secretary small Explosive Enterprises Development Disaster Sports Management Statistics 9 Performance & Financial report 2011 District Secretariat Colombo 01. Establishment Division The main task of the establishment division is to perform administrative duties of the officers who work under the District secretary. The following duties are also carried out by this division. v Administration and supervision of the 13 divisional secretaries. v Buddhist and cultural affairs. Wesak festival organizing and Bellanvila and Kotte perahera activities. v Social services. v Disaster management. v Timber permits and environmental development activities. v Agricultural development activities. v Housing development activities. v Election affairs. v Training programmes for the development of human resource and efficiency v Disciplinary and other general duties relating to Gramaniladari. v Computerizing the registering of births, marriages and deaths in the district v Appointing of registrars of Births, Deaths and Marriages and duties relating to it. v Preparing and submitting the name list of judicial members to the court. v Participation and contribution for the ceremonial activities of the state v Training activities for the officers in the district. v Computerizing the house holder list of the district. 10 Performance & Financial report 2011 District Secretariat Colombo Duties performed by the Establishment division during the year 2011 Activities No 1:1 New recruitment to the public service 30 1:2 Extension of service 82 1:3 No.of permits issued 24 1:4 Retirements 54 1:5 No.of land problems solved 58 1.6 Preparing the jurist list 01 1.7 Conducting Training Programmes Training Programmes English No.of Participated 01 Storing and 01 Tender Letter preparing and 01 Written Communication Disciplinary 03 procedeure Advance 05 Account Productivity 04 training Human 03 Resource Management ICDL 82 11 Performance & Financial report 2011 District Secretariat Colombo Computer 78 Diploma Presentation 06 Skill GIS Map 22 Training Election Activities As the returning officer, district secretary bears the responsibility to hold elections in the district for the commissioner of election. In the year 2011 the local Govt. election was held successfully by coordinating human and physical resources in government institutes. In that election members for local Govt. bodies were elected as follows. Local Govt. body No.of members appointed Colombo Municipal Council 53 Dehiwala Mt.Lavinia Municipal Council 29 Sri-Jayawardanapura-Kotte Municipal 20 Council Kaduwela Urban Council 28 Moratuwa Municipal Council 29 Kolonnawa Urban Council 11 Seethawakapura Urban Council 11 Maharagama Urban Council 22 Kesbewa Urban Council 17 Boralesgamuwa Urbancouncil 09 Kotikawatta-Mulleriyawa Pradesiya Sabha 21 Seethawaka Pradesiya Sabha 22 Homagama Pradesiya Sabha 23 12 Performance & Financial report 2011 District Secretariat Colombo 02 Accounts Division Supervision of the administrative and financial activities of the district secretariat as well as divisional secretariats is one of the duties performed by the District Secretary. Account division is responsible for the financial management which comes under the supervision of the District Secretary. That financial management activities has done by the following units. 1. Preparing annual estimates for revenue, expenditure and advance accounts. (Accounts for revenue and expenditure has done under the head No.255 and advance account under the subject No.255011 and 12) 2. Doing internal auditing. Accounts Division consists of three unit, namely 1. Accounts control unit 2. Departmental accounting unit 3. Internal Audit Division (see attached financial report) 13 Performance & Financial report 2011 District Secretariat Colombo 03.Planning Division 3.1 Jathiaka Saviya Gama Neguma Programme - 2011 No. D.S.Division No.of Estimate Expe Physical Progress Project Rs.Million nditu Compl Continuous s re as eated Projects at Unco Co 2011. mpleat mp 12.31 ed leat ට ed 1 Colombo 108 63.28 44.98 99 4 5
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