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UBCIM Publications – New Series Vol 22 UNIMARC Manual Authorities Format 2nd revised and enlarged edition K G Saur München 2001 UBCIM Publications New Series Edited by Marie-France Plassard Die Deutsche Bibliothek – CIP-Einheitsaufnahme UNIMARC manual : authorities format / [International Federation of Library Associations and Institutions: IFLA Universal Bibliographical Control and International MARC Programme. Deutsche Bibliothek, Frankfurt am Main]. - 2., rev. and enl. Ed. – Munchen : Saur, 2001 (UBCIM publications ; N.S., Vol. 22) 1. Aufl. U.d.T.; UNIMARC, authorities ISBN 3-598-11503-2 Printed on acid-free paper / Gedruckt auf säurefreiern Papier © 2001 by International Federation of Library Associations and Institutions, The Hague, The Netherlands All Rights Strictly Reserved / Alle Rechte vorbehalten K. G. Saur Verlag GmbH, München 2001 Printed in the Federal Republic of Germany No part of this publication may be reproduced without permission in writing from the publisher / Jede Art der Vervielfältigunge ohne Erlaubnis des Verlags ist unzulässig Printed and Bound by Strauss Offactsdruck GmbH, Mörlenbach ISBN 3-598-11503-2 Table of Contents _________________________________________________________________________________________ Table of Contents Foreword to the second edition.............................................................................................................3 Foreword to the first edition .................................................................................................................4 Introduction .........................................................................................................................................6 Purpose and Scope of UNIMARC Manual - Authorities Format..............................................6 Use .........................................................................................................................................6 Format Maintenance..................................................................................................................6 Standards...................................................................................................................................6 Other related documents............................................................................................................7 Definitions .........................................................................................................................................8 Guidelines for Format Design ............................................................................................................11 Functional Blocks...............................................................................................................................12 Guidelines for Use..............................................................................................................................13 Mandatory Fields .....................................................................................................................13 Control Functions ....................................................................................................................13 Field and Subfield Repetition ..................................................................................................13 Subfield Order..........................................................................................................................13 Fill Character ...........................................................................................................................13 Coded Data Values ..................................................................................................................14 Punctuation ..............................................................................................................................14 Format Use ..............................................................................................................................14 Authority Entry Records ...............................................................................................14 Reference Entry Records...............................................................................................15 General Explanatory Entry Records..............................................................................15 Parallel Data..................................................................................................................15 Alternative Script Data..................................................................................................16 Composite Headings .....................................................................................................17 Outline of Content of Records.................................................................................................18 Correspondence between UNIMARC/Authorities and UNIMARC/Bibliographic.................19 Display of Reference and Authority Entries............................................................................20 Explanatory Notes ..............................................................................................................................21 Field List .......................................................................................................................................23 Format .......................................................................................................................................25 Record Label............................................................................................................................25 Directory..................................................................................................................................28 0-- Identification Block.......................................................................................................29 1-- Coded Information Block..............................................................................................34 Control Subfields.....................................................................................................................53 2-- Heading Block...............................................................................................................68 3-- Notes Block...................................................................................................................96 4-- See Reference Tracing Block......................................................................................109 5-- See Also Reference Tracing Block .............................................................................128 6-- Classification Number Block ......................................................................................147 7-- Linking Heading Block ...............................................................................................153 8-- Source Information Block ...........................................................................................171 9-- National Use Block .....................................................................................................185 Appendix L: Complete Examples.....................................................................................................186 Appendix O: Format Changes ..........................................................................................................196 Foreword to the Second Edition _________________________________________________________________________________________ FOREWORD TO THE SECOND EDITION This new edition of the UNIMARC Authorities format is the first revision since the format was published in 1991. That such a long period should elapse without revision testifies to the foresight and expertise of the IFLA Steering Group on UNIMARC Format for Authorities. Responsibility for maintenance of the format now resides with the Permanent UNIMARC Committee. At its meeting in Zagreb in 1997, the PUC decided to prepare a new edition of the UNIMARC Authorities Format. The proposals for revision were agreed at the meeting in Lisbon in February 2000. The revisions reflect developments in telecommunications and information technology and consequent evolution of the possibilities for universal bibliographic control. The development of communications protocols such as FTP and Z39.50 (ISO 23950) and more recently the explosion of the Internet and the World Wide Web has created an infrastructure in which bibliographic records can be freely and easily exchanged. Despite projects such as the European project AUTHOR1, which demonstrated methodologies for sharing authority data, the exchange of authority data has lagged behind. IFLA established the Working Group on Minimal Level Authority Records and International Standard Authority Data Number2 to investigate the barriers to exchange of authority data. The recommendations of the MLAR group included the definition of data elements that should be mandatory in all authority records in order to facilitate exchange and reuse of authority data. The new edition incorporates these recommendations. When the first edition was published the Internet was virtually unknown and the World Wide Web did not exist. They are now pervasive and changes have been implemented to support links to Web resources and to facilitate web cataloguing. The development of a shared environment means that we are more and more dependent on each other. PUC has recognized this by tracking developments