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State Records Authority of New South Wales | Annual Report 2008 – 2009 – 2008 Report Annual | Wales South New of Authority Records State

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State Records Authority of New South Wales | Annual Report 2008 – 2009 – 2008 Report Annual | Wales South New of Authority Records State State Records Authority of New South Wales | Annual Report 2008 – 2009 State Records Authority of New South Wales Annual Report 2008 – 2009 PO Box 516 Kingswood NSW 2747 T 02 9673 1788 F 02 9833 4518 www.records.nsw.gov.au Accessing our services Addresses and hours On the internet Website www.records.nsw.gov.au Email [email protected] Western Sydney Records Centre (including Public Reading Room) 143 O’Connell Street KINGSWOOD Sydney Records Centre (including Public Reading Room) 2 Globe Street THE ROCKS Telephone and facsimile Telephone (02) 9673 1788 Facsimile (02) 9833 4518 Hours of opening Monday – Friday 9am – 5pm Saturday 10am – 4pm Sunday and public holidays CLOSED Postal address PO Box 516 KINGSWOOD NSW 2747 Reading rooms and public facilities are wheelchair accessible. Contents Overview 03 Our charter, direction and services 04 Director’s review 06 Message from the Chairperson 08 Performance summary 10 Performance and outlook 15 Efficient retention of public sector records 18 Quality recordkeeping across the public sector 28 Sensitive public sector information appropriately protected 37 People and Government use and benefit from the State archives collection 40 Trends 61 Use of the State archives collection 62 State of public sector recordkeeping 65 Governance and accountability 70 Board and management 71 Strategic planning and reporting 76 Client and stakeholder relationships 78 Managing risks 81 Managing our people 83 Managing our information and records 89 Managing our physical assets and finances 94 Audited financial statements 98 Index back page Accessing our services inside back cover Annual report 2008-09 ISSN 0545-3593 State Records Authority of New South Wales PO Box 516 Kingswood NSW 2747 Published 2009 Written, edited and designed in-house. Total external costs for publication (printing only) $3,587.00 + GST Printed on 100% recycled paper Available in pdf format at www.records.nsw.gov.au © State of New South Wales through the State Records Authority of New South Wales, 2009. You may copy, distribute, display, download and otherwise freely deal with this work for any purpose provided that you attribute the State Records Authority as the owner. However, you must obtain permission if you wish to (1) charge others for access to the work (other than at cost), (2) include the work in advertising or a product for sale or (3) modify the work. Images with a Digital ID number are available to order online and through Photo Investigator. Overview Overview Overview 2008-09 Our charter, direction and services Director’s review Message from the Chair Performance summary 3 Annual Report 2008-09 State Records NSW 3 Overview Overview Our charter, direction and services Our charter – who we are, why we exist Our direction – where we are heading, how we work Who we are Legislation and >1821 Vision Aims Values Colonial Secretary and The State Records Authority of functions That people and Government in We aim to: We are committed to: Registrar of the Records New South Wales (State We are a statutory body NSW have ready access to Ensure that the business of the highest possible appointed Records) is the NSW constituted by the State records which illuminate history, the NSW public sector is professional standards Government’s archives and Records Act 1998 to: enrich the life of the community properly documented and our customers and their >1879 records management and support good and that official records are needs in our decision- develop and promote Keeper of Archives position authority. We manage the accountable government. managed efficiently and making and business efficient and effective proposed but not established NSW State archives collection effectively to support directions methods, procedures and and we set the rules and frontline service delivery, integrity and accountability systems for the creation, >1887 provide guidance on the good governance and in our dealings with management, storage, Archivist appointed to management of official accountability. stakeholders, customers disposal, preservation and transcribe records for History records. Our off-budget Develop, document, and the records use of State records of New South Wales from the Government Records preserve and make innovation, creativity and provide for the storage, Records Repository (GRR) provides available the State archives openness to ideas in our preservation, records storage services to the collection as a cultural and work management and >1910 public sector. information resource in respect for our customers provision of access to any Trustees of Public Library order to enrich the people and their diverse State Records is aligned with records in our possession prepare report on neglect of Harrington and Globe Streets, The and communities of NSW. backgrounds and interests, the Government Chief advise on and foster the government records Rocks (NSW), n.d. From NRS 4481 and respect for each other. Information Office within the preservation of the Government Printing Office Glass NSW Department of archival resources of the >1911 Negatives Commerce. State, whether public or Departments advised to Digital ID: 4481_a_026_000152 private transfer historical records to We administer the State document and describe the Mitchell Library Records Act. State archives in their functional and >1953 Our services – what we do, clients and stakeholders administrative context, Archives Department and established within Public such other functions as Library of NSW What we do >The people of NSW are conferred or imposed >Communities with particular needs, including on the Authority by or >1955 Set records and archives strategy for the the Indigenous community, culturally and under this Act or any Government Records NSW Government and broader public sector. linguistically diverse communities, and people other law. Repository established Regulate, guide and promote recordkeeping in regional NSW across the public sector (includes setting and >researchers around Australia and the world >1960 monitoring standards, identifying records to >Australian governments Archive Act 1960 passed be kept as State archives, authorising >Australian and New Zealand public records disposal of records, training records authorities >1961 management practitioners). >governments and private companies around Archives Authority of NSW and Store non-current records for the public the world Archives Office established sector, and provide file retrieval and secure records destruction services. >1976 Document, store and preserve the State >central agencies Records Management Office archives collection (includes accessioning >departments, agencies, and statutory bodies established records, cataloguing, producing guides to the >Ministers’ offices collection, conservation, digitisation). >State owned corporations >1998 Support regional repositories and community >local councils State Records Act 1998 assed access points through grants and training. >the public health system Provide reference services and promote the >the universities >1999 collection and its use (includes operating >the Governor Cumberland Place, The Rocks (NSW), n.d. State Records Authority and its reading rooms, online access, enquiry and >the Houses of Parliament From NRS 4481 Government Printing Office Glass Board established copying services, exhibitions, publications, >courts and tribunals Negatives talks and tours). Digital ID: 4481_a_026_00023 4 Annual Report 2008-09 State Records NSW 4 Overview Overview Our charter, direction and services Our charter – who we are, why we exist Our direction – where we are heading, how we work Who we are Legislation and >1821 Vision Aims Values Colonial Secretary and The State Records Authority of functions That people and Government in We aim to: We are committed to: Registrar of the Records New South Wales (State We are a statutory body NSW have ready access to Ensure that the business of the highest possible appointed Records) is the NSW constituted by the State records which illuminate history, the NSW public sector is professional standards Government’s archives and Records Act 1998 to: enrich the life of the community properly documented and our customers and their >1879 records management and support good and that official records are needs in our decision- develop and promote Keeper of Archives position authority. We manage the accountable government. managed efficiently and making and business efficient and effective proposed but not established NSW State archives collection effectively to support directions methods, procedures and and we set the rules and frontline service delivery, integrity and accountability systems for the creation, >1887 provide guidance on the good governance and in our dealings with management, storage, Archivist appointed to management of official accountability. stakeholders, customers disposal, preservation and transcribe records for History records. Our off-budget Develop, document, and the records use of State records of New South Wales from the Government Records preserve and make innovation, creativity and provide for the storage, Records Repository (GRR) provides available the State archives openness to ideas in our preservation, records storage services to the collection as a cultural and work management and >1910 public sector. information resource in respect for our customers provision of access to any Trustees of Public Library order to enrich the people and their diverse State Records is aligned with records
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