Lisa Davey-Bates, Executive Director Wanda Gray, Regional Director Administration Operations 367 North State Street, Ste. 204 P.O. Box 698 Ukiah, CA 95482 Lower Lake, CA 95457 (707) 263-7868 (707) 994-3384 www.laketransit.org DATE: May 6, 2020 TIME: 9:30 a.m. (or as soon thereafter as the Lake Area Planning Council Meeting Adjourns) PLACE: Audioconference Dial-in number: 1 (669) 900-6833 / Meeting ID: 975 9864 6461# *Zoom link provided to Board Members in distribution email and to public by request. In accordance with the modified Brown Act Requirements established by Governor Newsom’s Executive Order N-29-20, and to facilitate Social Distancing due to COVID-19, Lake Transit Authority’s Board meeting will be by audioconference only. Public comments will be available during Wednesday's meeting on any agenda item. Please send comments to our Board Secretary, Charlene Parker, at [email protected] and note the agenda item number being addressed. Oral comments will also be accepted by telephone during the meeting when public comment is invited by the Chair. 1. Call Meeting to Order 2. Roll Call PUBLIC EXPRESSION 3. Public input on any unmet transit need or any other item within the jurisdiction of this agency, but which is not otherwise on the above agenda CONSENT CALENDAR 4. Approval of Minutes of the April 8, 2020 meeting Review and proposed approval REGULAR CALENDAR 5. Presentation of Draft 2020/21 LTA Budget Discussion for Proposed June approval 6. Memorandum of Understanding for the Free College Fare Program -Mendocino and Woodland Colleges Review and proposed approval 7. Operations and Maintenance Agreement with Paratransit Services Review and proposed approval 8. Re-programming of State of Good Repair Funds Review and proposed approval REPORTS 9. LTA Meetings Report 10. Transit Coordinator’s Report a. Transit Intercity Rail Capital Program (TIRCP) Grant b. COVID-19 Effects on the System c. Miscellaneous Lake Transit Authority Agenda– May 6, 2020 Page Two 11. Paratransit Services Report a. Covid-19 Report-April 2020 12. Lake Links Update a. Mobility Manager’s Report 13. Announcements a. Coronavirus Aid, Relief and Economic Security (CARES) Act Update (Davey-Bates) b. Community Food Drive Flyer ADJOURN PUBLIC EXPRESSION Any member of the public may speak on any agenda item when recognized by the Chair for a time period, not to exceed 3 minutes per person and not more than 10 minutes per subject, prior to the Public Agency taking action on that agenda item. AMERICANS WITH DISABILITIES ACT (ADA) REQUESTS To request disability-related modifications or accommodations for accessible locations or meeting materials in alternative formats (as allowed under Section 12132 of the ADA) please contact the Lake Transit Authority Administrative office at (707) 263-7868, at least 72 hours before the meeting. ADDITIONS TO AGENDA The Brown Act, Section 54954.2, states that the Board may take action on off-agenda items when: a) a majority vote determines that an “emergency situation” exists as defined in Section 54956.5, or b) a two-thirds vote of the body, or a unanimous vote of those present, determines that there is a need to take immediate action and the need for action arose after the agenda was legally posted, or c) the item was continued from a prior, legally posted meeting not more than five calendar days before this meeting. CLOSED SESSION If agendized, Lake Transit Authority may adjourn to a closed session to consider litigation or personnel matters (i.e. contractor agreements). Discussion of litigation or pending litigation may be held in closed session by authority of Govt. Code Section 54956.9; discussion of personnel matters by authority of Govt. Code Section 54957. POSTED: April 30, 2020 Date: 5-6-20 Item: #4 Lisa Davey-Bates, Executive Director Wanda Gray, Regional Director Administration Operations 367 North State Street, Ste. 204 P.O. Box 698 Ukiah, CA 95482 Lower Lake, CA 95457 (707) 263-7868 (707) 994-3384 www.laketransit.org LAKE TRANSIT AUTHORITY (DRAFT) MEETING MINUTES Wednesday, April 8, 2020 Location: Audioconference (in response to “Shelter-in-Place” directive) Present Bruno Sabatier, Supervisor, County of Lake Russ Cremer, City Council, City of Clearlake Stacey Mattina, City Council Member, City of Lakeport Moke Simon, County of Lake Russell Perdock, City of Clearlake Chuck Leonard, Member at Large Absent Kenneth Parlet, Council Member, City of Lakeport Vacant Position, Member at Large Also Present Lisa Davey-Bates, Executive Director – Lake Transit Authority James Sookne, Program Manager – Lake Transit Authority Alexis Pedrotti, Admin. Staff – Lake Transit Authority Charlene Parker, Admin. Staff – Lake Transit Authority John Speka, Planning Staff – Lake APC Danielle Casey, Planning Staff – Lake APC Mark Wall, Independent Contractor, LTA 1. Call Meeting to Order Chair Mattina called the meeting to order at 10:28 am. 2. Roll Call Secretary Charlene Parker called roll. Members present: Sabatier, Cremer, Mattina, Simon, Perdock and Leonard. PUBLIC EXPRESSION 3. Public input on any unmet transit need or any other item within the jurisdiction of this agency, but which is not otherwise on the above agenda Chair Mattina requested Public Comments including any written comments. No public comments were presented. CONSENT CALENDAR 4. Approval of Minutes of the February 12, 2020 meeting (Draft) Director Cremer made a motion to approve February 12, 2020 Lake Transit Authority Meeting Minutes, as presented. The motion was seconded by Director Simon and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large. Chair Mattina requested any comments regarding the February 12, 2020 Meeting Minutes. No comments were presented. REGULAR CALENDAR 5. Lake Transit Authority 2019/20 First Half Operating Statistics and Financial Status Report James Sookne reported that the first half report shows that system ridership was up almost 4% from last year. The revenue hours have decreased about 1.6% which was expected given that Route 12 was suspended in November and December. The passengers per hour increased just over 8.55%. The cost per revenue hour has increased about 1% from last year’s first half report. The cost per passenger also decreased to $8.58. James noted that the fare per passenger was down about a penny from last year, and overall, the on-time system performance looked good. Finally, James noted that in the third quarter report should change dramatically in response to the Shelter-in-Place orders resulting from the COVID-19 pandemic. Director Sabatier stated that he was excited to see the slow and steady increase in ridership and expressed how unfortunate the COVID-19 pandemic really is. Additionally, Director Sabatier wanted to make sure the Board was aware that 43% of all ridership was from Clearlake. Chair Mattina requested any comments regarding the First Half Operating Statistics and Financial Status Report. No comments were presented. Director Sabatier made a motion to accept the 2019/20 First Half Operating Statistics and Financial Status Report, as presented. The motion was seconded by Director Cremer and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large. 6. Resolution No. 2019-20-3 Authorization for the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Projects: (1) Solar Canopy Project and (2) Free Fares for Community College Students and the Summer Cruisin’ Program James Sookne reported that the Low Carbon Transit Operations Program (LCTOP) funding amount available to Lake County in 2019/20 is $126,087. Last year, the Board approved allocating $331,119 of LCTOP funds over three years towards the construction of a solar canopy. The 2019/20 LCTOP fund allocation for the solar canopy is $102,736, leaving a balance $23,351 unallocated. Based on the success of LTA’s existing Free College Fare Program, and the 2019 Summer Cruisin’ Program, staff recommends allocating the remaining $23,351 of 2019/20 LCTOP funds towards an additional year of free fares for both college students and the Summer Cruisin’ Program. James clarified that Resolution 2019-20-3 authorizes Lisa Davey-Bates, Executive Director, and James Sookne, Program Manager, to execute forms as well as approve these projects for LCTOP funds. Director Sabatier asked if staff has reached out to Mendocino college and Woodland college to see if the transit fare can be added into students’ college tuition costs. James said that the Transit Survey will start at the beginning of the next school year, where we will capture the student data and make determinations based on the results collected. Lisa explained that staff has met with staff from Mendocino College and they are aware that funding is limited and are looking into other funding sources. Director Cremer asked where the canopy was located. James replied that solar canopy was for over the bus lot at the LTA operations facility in Lower Lake. Director Simon expressed that he was in favor of allocating those funds to the Free College Fare Program. Chair Mattina requested any comments by phone regarding the Low Carbon Transit Operations Program (LCTOP) funding. No comments were presented. Director Cremer made a motion to approve Resolution #2019-20-3 Authorizing the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Projects: (1) Solar Canopy Project and (2) Free Fares for Community College Students and the Summer Cruisin’ Program, as presented. The motion was seconded by Director Sabatier and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large.