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PHILIPPINE BIDDING DOCUMENTS Government of the Republic of the Philippines

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PHILIPPINE BIDDING DOCUMENTS Government of the Republic of the Philippines APPENDIX A PHILIPPINE BIDDING DOCUMENTS Government of the Republic of the Philippines PROCUREMENT OF AN INTEGRATOR FOR THE MARKETING, ADVERTISING, MEDIA PLACEMENTS, VIDEO AND PRINT PRODUCTION AND COVERAGE SERVICES FOR THE 30TH SOUTH EAST ASIAN GAMES for the PHILIPPINE SPORTS COMMISSION (PSC) PUBLIC BIDDING NO. 19-284-3 Fifth Edition August 2016 TABLE OF CONTENTS SECTION I. INVITATION TO BID ............................................................................3 SECTION II. INSTRUCTIONS TO BIDDERS .............................................................6 SECTION III. BID DATA SHEET ......................................................................... 37 SECTION IV. GENERAL CONDITIONS OF CONTRACT ....................................... 46 SECTION V. SPECIAL CONDITIONS OF CONTRACT ........................................... 63 SECTION VI. SCHEDULE OF REQUIREMENTS .................................................... 71 SECTION VII. TECHNICAL SPECIFICATIONS ..................................................... 73 SECTION VIII. BIDDING FORMS ........................................................................ 97 Section I. Invitation to Bid 3 INVITATION TO BID FOR THE PROCUREMENT OF AN INTEGRATOR FOR THE MARKETING, ADVERTISING, MEDIA PLACEMENTS, VIDEO AND PRINT PRODUCTION AND COVERAGE SERVICES FOR THE 30TH SOUTH EAST ASIAN GAMES FOR THE PHILIPPINE SPORTS COMMISSION PUBLIC BIDDING No: 19-284-3 FUNDING SOURCE: Government of the Philippines (GOP) through approved under General Appropriations Act of CY 2019 of Philippine Sports Commission (PSC) 1. The PROCUREMENT SERVICE invites PhilGEPS registered suppliers to bid for the following items: Lot Approved Budget Price of Bid Delivery Quantity Item/Description No. for the Contract Documents Period PROCUREMENT OF AN INTEGRATOR FOR THE MARKETING, ADVERTISING, MEDIA PLACEMENTS, Please refer to VIDEO AND PRINT Section VI. 1 1 lot ₱ 359,788,000.00 ₱36,000.00 PRODUCTION AND Schedule of COVERAGE SERVICES FOR requirements THE 30TH SOUTH EAST ASIAN GAMES Bidders should have completed, within Five (5) years from the date of submission and receipt of bids, a contract similar to the Project. 2. The summary of the bidding activities is as follows: Advertisement/Posting of Invitation to Bid September 06, 2019 Issuance and Availability of Bid Documents September 06, 2019 Pre-Bid Conference September 13, 2019; 1:30 PM Last day of written clarification September 17, 2019 Last Day of Issuance of Bid Bulletin September 20, 2019 Deadline of Submission and Opening of Bids September 27, 2019; 1:30 PM 3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. 4 4. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138. 5. A complete set of Bidding Documents may be acquired by interested Bidders from the BAC Secretariat Office (see address below) and upon payment of a nonrefundable fee for the Bidding Documents, in the amount pursuant to the Schedule. The Bidding Documents may also be downloaded free of charge from the website of the PhilGEPS provided that Bidders shall pay the non-refundable price not later than the submission of their bids. Reference Annexes for the Terms of Reference will be provided to interested bidders who bought the bidding documents upon submission of Non-Disclosure Agreement. Interested bidders may inspect the Bidding Documents and obtain further information from the BAC Secretariat at the address given below. 6. The PROUREMENT SERVICE will hold a Pre-Bid Conference on September 13, 2019; 1:30 PM which shall be open to all interested parties. Only those who have purchased the bidding documents may actively participate. 7. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18. 8. Bid opening shall be conducted on September 27, 2019; 1:30 PM at the Bidding Room, Procurement Service, Cristobal St., Paco, Manila. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the opening. Late bids shall not be accepted. 9. Bidders shall drop their duly accomplished eligibility requirements, technical and financial proposals in two separate sealed envelopes in the designated bid box located at the Bidding Room. 10. The PROCUREMENT SERVICE reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please refer to: The Procurement Division III Procurement Service RR Road, Cristobal St., Paco, Manila 689-7750 loc. 4017, 563-9357 [email protected] SGD ENGR. EDWARD R. SADDI Chairperson Bids and Awards Committee III 5 Section II. Instructions to Bidders 6 TABLE OF CONTENTS A. GENERAL .......................................................................................................... 9 1. Scope of Bid ............................................................................................................... 9 2. Source of Funds .......................................................................................................... 9 3. Corrupt, Fraudulent, Collusive, and Coercive Practices ............................................ 9 4. Conflict of Interest ................................................................................................... 10 5. Eligible Bidders ........................................................................................................ 12 6. Bidder’s Responsibilities .......................................................................................... 13 7. Origin of Goods ........................................................................................................ 15 8. Subcontracts ............................................................................................................. 16 B. CONTENTS OF BIDDING DOCUMENTS .............................................................. 16 9. Pre-Bid Conference .................................................................................................. 16 10. Clarification and Amendment of Bidding Documents ............................................. 17 C. PREPARATION OF BIDS .................................................................................... 17 11. Language of Bid ....................................................................................................... 17 12. Documents Comprising the Bid: Eligibility and Technical Components ................ 17 13. Documents Comprising the Bid: Financial Component .......................................... 19 14. Alternative Bids ........................................................................................................ 20 15. Bid Prices ................................................................................................................. 20 16. Bid Currencies .......................................................................................................... 22 17. Bid Validity .............................................................................................................. 22 18. Bid Security .............................................................................................................. 23 19. Format and Signing of Bids ..................................................................................... 25 20. Sealing and Marking of Bids .................................................................................... 26 D. SUBMISSION AND OPENING OF BIDS ................................................................ 26 21. Deadline for Submission of Bids ............................................................................. 26 22. Late Bids .................................................................................................................. 27 23. Modification and Withdrawal of Bids ...................................................................... 27 24. Opening and Preliminary Examination of Bids ....................................................... 27 E. EVALUATION AND COMPARISON OF BIDS ....................................................... 29 25. Process to be Confidential ........................................................................................ 29 26. Clarification of Bids ................................................................................................. 29 27. Domestic Preference ................................................................................................ 29 7 28. Detailed Evaluation and Comparison of Bids .......................................................... 30 29. Post-Qualification ..................................................................................................... 31 30. Reservation Clause ................................................................................................... 32 F. AWARD OF CONTRACT ...................................................................................
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