Town of Southborough, MA Meeting of the Board of Selectmen Thursday, February 22, 2018, 6:30 P.M. McAuliffe Hearing Room 17 Common Street, Southborough MA
Note: Scheduled start times are approximate, with the exception of public hearings.
I. Call Meeting to Order
II. Scheduled Appointments (Board may vote,) 1. 6:30 PM HEARING — Washington Street/Coslin Way Street Public Layout 2. Jesse Stein, SHOPC, RE: SHOPC membership and recruiting 3. Jason Malinowski — Update on Public Safety Building Committee 4. Brian Ballantine — Continued disccission of FY19 Operational & Capital budget
III. Reports 1. Chairman’s Report 2. Town Administrator Report
IV. Consent Agenda 1. Approve Meeting Minutes: February 6, 2018 2. Approve 1-year contract extension for Fire Chief 3. Appoint Torn Lafiamrne as Ex-Officio rnember to Municipal Technology Committee 4. Accept $500 donation from Harvard Pilgrim Health to 9/11 Field turf replacement project
V. Other Matters Properly Before the Board 1. Re-naming of the St. Mark’s Golf Club 2. Update on Annual Town Meeting warrant; scheduling sponsors for presentations
VI. Public Comment
VII. Adjournment . (gI- Daniel L. Kolenda, Chairman
UPCOMING MEETINGS March 6, 2018 March 20, 2018 Town of Southborough ii PLANNINGBOARD 17 Common Street Southborough, Massachusetts 01772-1662 508-495-0710
ROAD ACCEPTANCE LETTEROF RECOMMENTATION TO BOARD OF SELECTMEN WASHINGTON STREET& COSLINDRIVE(WASHINGTON ST. TO RT.9)
February 6, 2018
To: Board of Selectmen Re: Recommendation for Road Acceptance: Washington Street & Coslin Drive (Washington Street to Route 9) Dell-EMCDefinitive Subdivision
At its regularly scheduled meeting of February 5, 2018, the Southbotough Planning Board reviewed the asbuilt plans, roadway layout plans and request for road acceptance for Washington Street and Coslin Drive (the portion from Washington Street to Route 9), part of the EMCDefinitive Subdivision Southborough & Westborough, MA. Road Acceptance was requested by Beals and Thomas, Inc. on behalf of DelI-EMCrepresented by Paul Fitzgerald, V.P. Facilities and Real Estate Department, Dell EMC,176 South Street, Hopkinton, MA 01748. There was no known bond to be reviewed. The Planning Board reviewed the Road Acceptance Review letter dated January 22, 2018 by Fuss & O’Neill, email of asbuilt plan review comments dated December 14, 2017 and memo dated January 26, 2018 by the Southborough Department of Public Works, and a letter dated February 5, 2018 by Attorney Aldo Cipriano, Town Counsel. After reviewing the materials and discussing the project, the Planning Board voted 4/0/1 (Ms. Luttrell-recused) to endorse the roadway layout plans and recommend road acceptance of Washington Street and portion of Coslin Drive at the Annual Town Meeting with the following conditions: 1) Dell-EMC,working in collaboration with Town Counsel and the Southborough DPW,shall formalize and properly document an agreement with the Town of Southborough that Dell EMCshall take responsibility for the ownership, maintenance and upkeep of the street lights and appurtenances on Washington Street and Coslin Drive (from Washington Street to Route 9) as part of the road acceptance, and based on the letter stating such dated February 2, 2018 by Dell-EMC’sPaul Fitzgerald to the Southborough DPW.
Sincerely,
Karma G. Quinn, P.E.,Town Planner Town of Southborough
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To: Southborough Department of Public Works CC: Southborough Planning Board Southborough Town Planner, Karma Quinn Beals and Thomas, Daniel Feeney
From: Paul Fitzgerald, V. P. Facilities and Real Estate, Dell-EMC
Re: Coslin Dr. and Washington St. Acceptance
Attn: Karen Galligan, DPW Superintendent
Dear Ms. Galligan,
Pursuant to the January 25 meeting held on site at Dell’s Southborough property with you, Dell’s Facility
Operations group, Beals and Thomas, and the Town Planner, I am tollowing up on the section of your meeting summary memo dated January 26th regarding ownership and responsibilities for the site lighting on Washington St. and Coslin Dr. in Southborough.
Per the suggestion in your summary, I would like to confirm that Dell-EMC is willingto take responsibility for ownership, maintenance and upkeep of the lights and appurtenances as part of the roadway acceptance. We will work in collaboration with the Southborough DPW and Town Counsel on an appropriate agreement to properly document this agreement.
Thank you again for your continued assistance and cooperation on this matter.
aul Fitz eràld V. P. Facili e and eal Estate Dept. Dell-EMC
Dell EMC • 176 South Street, Hopkinton,Massachusetts 01748-9103 • 508.435.1000 • dellemc.com TOWN OF SOUTHBOROUGH Tel: 508-485-1210 DEPARTMENT OF PUBLIC WORKS Fax: 508-229-4444
147 Cordaville Road Southborough, MA 01772
DATE: January 26, 2018 MEMORANDUM
TO: Southborough Board of Selectmen CC: Mark Purple, Town Administrator Karma Quinn, Town Planner Tom Michalak, Beals and Thomas Paul Fitzgerald, Dell Corporation FROM: Karen Galligan, DPW Superintendent SUBJECT: Coslin Drive and Washington Street Acceptances
As the DPW commented on December 14, 2017, the DPW feels that the section of Washington Street in Southborough and the section of Coslin Drive from Washington Street to Route 9 is ready for acceptance. The DPW’s engineer requested some changes on the as-built plans and also that a pedestrian sign that was knocked down be re-installed. Fuss and O’Neill also requested that two catch basin hoods be installed.
The roadways are constructed well, the comments are being addressed and the as-builts reflect the constructed roadways, therefore the DPW continues to recommend accepting the roadways.
The entity performing snow removal on the roadways is outside of the acceptance criteria and I apologize for bringing it up as part of this conversation before. This issue has been resolved. Specifically, I have spoken with Dell’s snow removal contractor and I am confident that we can come up with a snow removal contract that will not affect the DPW’s existing snow removal operations and that will keep the Coslin Drive and Washington Street area clear of snow and ice.
After meeting with representatives from Dell and Beals and Thomas, and with the Town Planner, on site yesterday, I re-checked the plans and can confirm that street tights were part of the subdivision submission. I still believe that the Town should not take on liability for the lights. However, the Town has recently given a license to an association so that they could install street lights on the right of-way. Therefore. I recommend that the Town work with Dell to see if they will agree to hold a license for the ownership, maintenance and upkeep of the lights and appurtenances. The DPW would be satisfied if a note was added to the as-built and acceptance plans indicating the ownership of the lights and related assets.
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Lastly, Mr. Harrington and Mrs. Le Francois outlined the future plans for the Senior Center. They described the need to expand both bathroom facilities and meeting and activity space due to a rise in the senior population. Mr. Harrington explained that the need for expansion is immediate as those in wheelchairs and the sheer number of attendees makes it dangerous. He estimated the cost to complete such a project to be $30,000. Mrs. Phaneuf agreed and added that she felt this project should not be delayed and should be put back in the budget and debt schedule. She suggested a separate article at Town Meeting in order for the money to be completely dedicated to this cause. Mr. Purple explained that the request for the $30,000 was put into the maintenance budget but in creating a separate article, the maintenance budget would drop from $100,000 to $75,000. Mrs. Phaneuf stood firm in feeling that because the seniors have been told to wait for many years and this has been put off long enough, the request should be a separate article.
Golf Committee — CPCapplication for golf course improvements Andre Fortin, Golf Course Conservation Restriction Committee member, updated the Board regarding working with CPCto secure funding the for the golf course renovations. He has been working with CPCChair, Frederica Gillespie to fund the building relocation of the club house, parking area, and the retaining wall needed. Mrs. Gillespie stated that she thought CPCcould cover about $500,000 of the total price for renovations. Mr. Fortin said the application process has begun and he was looking for the Board to cosponsor a warrant article for town meeting where they will be asking for funds to finish the renovations for the golf course. He also asked the Board support the application to CPC. Mr. Kolenda said the Board will cosponsor an article and the Board felt applying for CPCfunds was beneficial to The Town and golf course. Mr. Fortin explained he was waiting on final numbers from Context and will be moving forward with the application process and working with CPC. He stated the warrant price of about $210,000 would include those items not covered by CPC such as foundation of the clubhouse and utilities.
Mr. Kolenda moved up the process for renaming St. Mark’s Golf Course to include Mr. Fortin and the GCCRC. Mr. Fortin told The Board that the GCCRChad unanimously voted for “Southborough Golf Club.” He explained this was the original name when owned by the Gardner family and renaming it brings the land back to its roots. Mr. Kolenda, Mrs. Braccio, and Mrs. Phaneuf were supportive of the name. Mrs. Phaneuf suggested opening the process up to residents for their opinion but also wanted to vote on this item at next meeting. Mr. Shifrin suggested that the golf course management company also have a say as they will be marketing the golf course and directly linked to its success. It was agreed to then ask the public and the management company for their input before a vote.
Brian Ballantine. Finance Director — Fiscal Year 2019 Budget Recommendations Mr. Ballantine outlined the FY2019 budget at a 3.5% and 3.9% increase tax rate for the Town. He noted that a new police officer was included in the budget with no new hours from the maintenance budget and keeping roads and OPEBfunding a high priority. He outlined the initial budget challenges and explained that the tax tate was initially 8.2% in December but he had worked with town departments regarding their budget needs and found ways to generate revenue in order to decrease the rate. Mr. Ballantine mentioned Other Revenue had $95,133 in unused balance which comes out of the ambulance fund and septic fund which could be voted on to be used elsewhere. He also mentioned making the Transfer Station funding self supporting through permits and fees to residents which would save $110,000-$;40,000 from the budget. He had not thought of every scenario to support this, but felt that either raising the price of a regular sticker, charging for a second sticker, or charging senior citizens were options that could work. Mr. Kolenda did not like the idea of charging seniors and asked to see what options for price increases would look like for stickers and compare that to hiring private pickup.
Mrs. Phaneuf suggested creating an enterprise fund strictly for the ambulance. She explained that funds for a specific purpose should be allocated to only that purpose and not allocated elsewhere. She requested a separate warrant article and suggest Advisory look at the fund as well.
Mr. Ballantine then went on to describe areas of the budget that was reduced which included eliminating $42,000 for Norfolk tuition. He noted that the Town has carried the budget for the potential funding of a student and haven’t had anyone in eight years. He suggested to no longer support this fund and if a student applies, to look to the reserve fund. He said that the budget is not finalized as the regional school budget is not finalized but that the numbers will not be changing significantly. He recommended a 3.9% tax rate. The Board did not vote but gave the indication that 3.9% was agreeable.
Mr. Purple then addressed the concerns regarding a self supportive Transfer Station. He stated that the budget hinges on the $110,000-$140,000 that supports the Transfer Station. He informed the Board that if it is not self supported, then the next step would be looking at cutting positions. Mrs. Phaneuf suggested putting the Transfer Station into the budget to see what it would look like as a department that needed funding as an exercise to show what repercussions could be. Mr. Ballantine said it would be a significant increase in taxes.
Mr. Shifrin stated he was in support of a self supportive Transfer Station and felt that it could be done without affecting seniors. Mr. Purple then explained that if the budget is passed at Town Meeting, then the tax rate will be 3.9%. He told the Board that if residents vote to fund the golf course improvements not supported by CPC and the Recreation improvements, the money would come from borrowing and be on top of the tax rate.
III. Reports Chairman’s Report Mr. Kolenda read an update from Public Safety Building Committee Chair, Jason Malinowksi. Mr. Malinowski stated the PSBCwere working with the Planning Board and Town Counsel to bid in early March and the new cost estimate is due this week with a discussion by the committee on Monday February 12. He said the committee is working through submissions for trade and was thrilled with the overall response. Mr. Malinsowksi said the scoring submissions will be finished this week as to who will be invited to bid. He will alert the Board regarding the final process to receive the bid and will continue to work with the Golf Course Committee. Town Administrator Report Mr. Purple updated the Board about a proposal brought forward from BillDipetri to the permitting staff to develop a 100,000-160,000 foot space at the Park Central site. A current tenant is looking to expand. Mr. Purple mentioned there could be $200,000 in commercial tax based on the size of the building. He then stated the issue from the Permitting, Conservation, and Zoning Boards would be increased traffic to the onramp to 495. Mr. Dipeitri and the owner have reached out to the Governor’s Office to see if they can assist in mitigating transportation issues. Concerns were brought up from Mr. Shea and Mrs. Phaneuf regarding relation to Park Central currently moving through court of appeals. Mr. Purple stated this proposal was entirely separate and explained who the permitting boards were and how the process works for approval of Mr. Dipeitri’s current request for expansion.
Mrs. Braccio asked where the access point would be for the expansion and Mr. Purple responded that it would be Route 9 Westbound and possibilities of making a new access road with the potential aid from a Mass Works grant has been4issed. Mrs. Braccio asked to be updated on this topic as it unfolds.
Mr. Purple then told the Board he received a request from Open Spac air, Frederica Gillespie to hold their annual Winter Wonderland on the golf course Sunday, February 25. The event usually draws 50-80 people and the concern was damage to the course if there were no snow that day. It was discussed and Mr. Shifrin moved to vote, seconded by Mrs. Phanuef, to approve the request conditional to the golf course management company requests and opinions. Allapprove (5-0).
IV. Consent Agenda 1. Mr. Kolenda moved pprove meeting minutes for December 5, 2017 and December 2017. Mrs. Phaneuf seconded. Allapprove (5-0) Mr. Kolenda moved to accept $2,925 donation from participants in Gobble Wobble race towards Recreation Dept. expense. Mrs. Phaneuf seconded. Allapprove (5-0) 3. Mr. Shifrin thanked Mr. Larry Samberg for agreeing to serve on the Municipal Technology Committee and recognized that he was part of challenging conversations that will improve the MTC. Mr. Kolenda moved to appoint Larry Samberg, 7 Granuaile Road, to Municipal Technology Committee, term to expire 6/30/19. Mrs. Phaneuf seconded. Allin favor (5-0) 4. Mr. Kolenda moved to appoint Scott Rehlander to Municipal Technology Committee, term to expire 6/30/19. Mrs. Phaneuf seconded. Allapprove (5-0) 5. Mr. Kolenda moved to appoint William Estrada to Scholarship Committee, term to expire 6/30/18. Mrs. Phaneuf seconded. Allapprove (5-0) 6. Mr. Kolenda moved to appoint Dana Sgrosso to Southborough Emergency Planning Committee as Primary Dell/EMC Representative (no term expiration) Mrs. Phaneuf seconded. Allin favor (5-0) 7. Mr. Kolenda moved to nominate Jennifer A. Condon as Animal Control Officer, per M.G.L.Ch. 140 § 151 (a) Mrs. Phaneuf seconded. Allin favor (5-0)
V. Other Matters Properly Before The Board Closing of warrant for April 9, 2018 Annual Town Meeting ______
Mr. Purple went through differences in warrants and then was looking for the Board to close the warrant based on the articles submitted. Mr. Purple pointed out that the bond agency suggested the School Committee establish a regional school stabilization fund but will not be investing money in it this year. Mr. Shea stated he has worked on a provision for communities to put an item on the ballot this November to ban recreational marijuana. Mr. Kolenda proposed the Board sponsor an article to change the Town Administrator Position to Town Manager. He felt that with the incredible work done between the budget and its process, a AAArating for the Town, and the Public Safety and Main Street Projects, a Town Manager position is more than warranted. Mrs. Phaneuf asked for a placeholder and the bylaws as written four years ago. Mr. Shifrin and Mrs. Braccio would like to see the presentations, pros and cons, and differences between the positions as they felt they didn’t know enough about it. Mr. Shea said he said he would talk with the chair of the committee from the last time and distribute. Mr. Shea suggested they get input from department heads before next meet. Mr. Kolenda moved to close the warrant. Mrs. Phaneuf seconded. Allin favor (5-0)
VI. Public Comment Tim Litt (148 Woodland Rd) asked the Board to vote on an ex-officio member of the MTC and presumed it would be the ITmanager. Mr. Kolenda told him because it was not on the agenda, they could not vote but the Board would take it under advisement.
Ben Kise(43 Lovers Lane) discussed his concerns with the conversation regarding an access road from the Park Central site. He stated that the land in discussion was not for sale and there is no issue to sell. Mrs. Phaneuf suggested he have a conversation with the Town Planner to see if this is on the Planning Board agenda.
Steve Phillips (26 Main Street) addressed the Board regarding his concerns with the work on the Main Street project and the residents directly impacted. Karen Shimkus (8 Lynbrook Rd) voiced her displeasure in the vote of the Board to co hold the CRon the golf course with ConCom and SVT.
VII. On a motion made by Daniel Kolenda, seconded by Lisa Braccio and voted all in favor, the meeting was adjourned at 9:00pm.
UPCOMiNGMEETINGS February22’, 2018 March 6, 2018
Respectfully submitted,
Kathleen Barry, Recording Secretary
Listof Documents referred to at the November 21, 2017 BOSMeeting: • Letter from Mark J. Purple, Town Administrator and Brian Ballantine, Finance Director to BOS,dated January 31, 2018 • Fiscal Year 2019 Town Administrator Recommended Operating and Capital Budget Packet • Board of Selectmen Meeting Minutes Meeting Date: Tuesday, December 5, 2017 • Board of Selectmen Meeting Minutes Meeting Date: Tuesday, December 19, 2017 • Letter from Doreen Ferguson, Recreation Director to BOS dated January 17, 2018 • Citizen Activity form from Larry Samberg, 7 Granuaile Road dated November 22, 2017 • Citizen Activity form from Scott Rehlander, 6 Moulton Road dated May 17, 2017 • Resume Scott Rehlander, 6 Moulton Road • Citizen Activity form from William Estrada, 114 Marlborough Road dated March 9, 2017 • Letter from Neal Aspesi, Director of Operations, Southborough Emergency Management to BOS dated December 11, 2017 • Animal Control Officer Designation 2018 • April 9, 2018 Annual Town Meeting draft warrant • Board of Selectmen Policy on Naming Town Facilities and Dedications Amendment Number 1 to the Employment Agreement Between Town of Southborough and Fire Chief, Joseph C. Mauro, dated March 17, 2015
Amend Section 9. COMPENSATION by adding a new subsection as follows:
4. In the fourth year of the Agreement, the FIRE CHIEF shall receive an increase of 5%, effective March 5, 2018, for a total annual salary of $124,925, subject to applicable withholdings and deductions.
Amend Section 14. DURATION OF AGREEMENT by deleting the following wording in Subsection A: A. The term of this Agreement shall be for a period commencing March 5, 2015 and ending March 4, 2018. The benefits in this Agreement are based on a fiscal year and will be pro-rated for partial fiscal years.
And adding a new Subsection A. as follows: A. The term of this Agreement shall be for a period commencing March 5, 2015 and ending March 4, 2019. The benefits in this Agreement are based on a fiscal year and will be pro-rated for partial fiscal years.
TOWN OF SOUTHBOROUGH FIRE CHIEF Acting by and through its Board of Selectmen
Daniel L. Kolenda, Chairman Joseph C. Mauro
Brian E. Shea, Vice-Chairman
Bonnie J. Phaneuf
Lisa M. Braccio
Brian G. Shifrin Southborough Board of Selectmen
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To: Board of Selectmen From: Selectmen’s Office Re: Responses to Naming of the Golf Course Date: February 20, 2018
The following are the responses we have received for the renaming of the St. Mark’s Golf Course along with the number of requests for that name.
SUGGESTED NAME # REQUESTS Southborough Golf Club One Southborough Golf Course Three Southborough Municipal Golf Course One Howard E. Trusedale Memorial Golf Course One Gardner Meadows of Southborough One Gardner Golf Club of Southborough (GGC) One Southborough Public Golf Course One The Links at Southborough One Southborough Hills Golf Course One The Greens at Southborough One Sandra’s Golfers One Southboro Golfers One Sammy’s Golf Course One Vanessa Hale
From: Lou Palecki
To the Board of Selectmen,
In response to questions posed by Mr. Shifrin at the B0S meeting of 2/6:
1.) I spoke with Mr. Bill Harrison of New England Golf on 2/7 regarding the naming of the golf course. He agreed that ‘Southborough Golf Club’ would be a good choice and would not pose a hindrance to marketing the course. He will use the name on the course website once the name is approved.
2.) I also confirmed with Mr. Harrison that it woutd not be an issue for his management of the course for the Town to enter the course into the Audubon Sanctuary Program. Mr. Harrison is familiar with the program from other courses. He suggested the formal inclusion in the program wait until the completion of the reconstruction work to show the finished conditions of the course in the program, but does not object if the designation is sought earlier in the work on the course.
Additionally, as promised at the meeting, is an attachment containing the Golf Committee’s suggested name for the golf course for consideration by the BoS. The attachment consists of a cover page responding to the requirements of the naming policy and some reference materials. The package has also been forwarded to the Town Clerk for posting on the Golf Committee website. Respectfully, Lou Palecki Chairperson, Golf Committee
1 Subject: Naming Proposal For The St Mark’s Golf Course — “Southborough Golf Club — Est. 1896”
From: Golf Course Committee
Biographical & Historical Information:
The original Southborough Golf Club was founded and built by George Peabody Gardner. G.P. Gardner was one of the ninth generation of one of the oldest families in America, tracing his roots to Thomas Gardner (‘The Planter’) of Cape Anne in 1626. G.P. Gardner was the nephew of John (Jack) Lowell Gardner, who married Isabella Stewart. G.P. Gardner was instrumental in assisting Isabella Stewart Gardner in creating the Fenway Court museum now bearing her name after the death of her husband, Jack. The Gardner family was intertwined with all the great families of the times: Bowditch, Peabody, Lowell, Endicott and Lodge. The land on the west side of Latisquama Road that became the golf course was originally owned by Lyman Newton who sold it to one of Southborough most prosperous farmers, Fitch Winchester. The house that stands at 25 Latisquama today was moved by G.P. Gardner around the time he purchased the Lyman Newton farm. The house was from the north part of town where the Sudbury reservoir was built. The first superintendent of the golf course, John Colleary, lived in that house aside the golf course. Although G.P Gardner was a Boston based banker and businessman with many interests, in addition to a home in Boston, he kept his true home in Southborough. His home and horse barn still stand on Main Street today at 94 and 96 Main. The golf course was built by G.P. Gardner in the late 1890s and appears in golf course directories of the time as being established in either 1896 or 1897. From its outset, the course was open to all who could afford its modest annual membership or daily fees. The course was “laid out on a fine piece of property” and was accessible by “motor, train or electrics”. Another indication of the open nature of the golf was that Sunday play was permitted and there were no caddies, both reflecting the common nature of the golf on the course. Eventually, in 1923, G.P, Gardner donated the course to the St. Mark’s School, where he was involved on the board for many years. Today’s course remains much the same as the course was originally laid out. It represents a type and style of course not seen today in such a well preserved state. The earliest aerial photograph of the course from 1938 shows many of the features still seen on the course today. It is notable how the course had much fewer treed areas at this point in its history. As a footnote, G.P. Gardner is buried in Southborough in the Burnett Memorial Cemetery, aside St. Mark’s Church, a few hundred feet from where he lived.
Reasons Justifying The Choice Of Name
Bychoosing “Southborough Golf Club” as the name, the Town connects the future of the course to its beginnings as a place open to all for recreation. Its modest beginnings and history, when G.P Gardner could have afforded to join or create a fully private country club, speaks to his philanthropy and modest spirit that we should emulate. Exhibit A: George Peabody Gardner, circa 1899, by AL, Zorn, In the Museum of Fine Arts, Boston Exhibit B: Excerpts From Period Golf Guides And Periodicals, Courtesy Of The Southborough Historical Society
SOUTHBOROUGH. SouTTnoRoucn Got CLUII.—Thisplace is about thIrty miles out of Boston, and the club was formed for the benefit of students at the St. Mark’s and fay schools, with a few players in the town. There are nine holes, laid out on a fine piece of property. Altogether there are about 50 members, Newell Bent, of the Fay School, Southborough, acting as secretary and treas urer, Secretary and treasurer, Newell Bent, Southborough.
326 THE AMERICAN GOLFER
SUMMARY: PINEHURST, N. c. December 23 to 31. Seventh Annual Holiday ‘Week TournamcnL Medalist—Walter 3. Travis, Garden cit,’, 33, ac—9, 55—F. W. Shi1lcy, l)ykcr Meadow Shibley 52.—Homer Boyer, Soutltbøro 3 and 1 ‘ limiter 83—R. L. 3re1nd, Clcveland c. C. ) Hunter ( 4 and 3 S.—PauI 31. hunter, lli,tlothian. by default ) I1untt 1.2—P. W, hVhittemorc, Brookline tVhittemcjre 4 and 2 55—julian T. Bishop, Brookiawn t3 and 5 Wliittniore $9—S. 31. Patterson, Plintidd Gllett 6 and 4 IS—C. B. Gillett, W’ykagyl 5 and 3 f Travis 69—Walter 3. Travis, Garden City Travis 2 and 1 $5—Dr. A. T. Ilaight, Wykagyl 9 and $ Travis S3—J. 31. Thompson, Springhavtn Becker 4 and 3 SQ—C. L. Becker, Voodland... S and 6 Travis S7—W. C. Freeman, Fox hills. Freeman 7 and S 55—il. 31. Mams, Nassau 3 and 1 Hunter 77—Robert E. Hunter, Midlothian lImiter 1 up 57—B. S. Bottoine, Fox Hills 5 and 4 Beaten Eight, ‘First Sixteen.—’-F’inal-Homcr Beaten Ejilbi, Third Sixteen.—--Final—3. W. liii. oycr, Southboro, beat J. H. Thompson, Spring. Jigan, Southboro, beat II. I,. Durstine, Ardsley, haven, S and 5. 1 up. Second Sieteen. ‘Final—A. 3$. Robbins, Garden Fourth Sixteen,—Final’ Richard S. Tufts, flos City, beat C. B. Hudson, Rochester, 5 and 4. ton, beat I.. A. Coffin, Jr., New York, 1 up, 19 Beaten Eight, Second Sixteen.—final—E. H. holes, Fay, Scuthboro. beat H. V. Ormaby, Alpine, Beaten Eight, Fourth Sixteen.—final—3. A. 1 up. Luman, Data, beat James Barber, Englewood, Third Sixteen.—final “Ceo. W. Adair, Atlanta, 7 and 6. beat T. S. Lippy, Seattle, 1 up, 22 holes,000000 V SOUTHBORO—SOUTIIBORO GOLF CLUB. Edd 1896 Hok.%—1O Lcngth—2,800 yk Par—37 (aias’ greeii Pt C9 , (iCO P (iai citW V Pi , Wni ( I hayfr Sc anti Tre,t Ftedei te C I3aldy, tThnin (recn c’oni , F . Biddy Twenty i’ from 13w,ton, rc1ulwd by motoi , U cliii ox dcc tnc \ri,itoi ‘ chat gt.s— sLOG per (lay Snndny s anti holklavs, $Z.OO.Sunday play ;,ermhtccl; no cadclles, SOUTHI3OROUGH SOUTIIBOROUGH GOLF CLUB.—Two hundred yards from N. Y., N. H., and H. Railroad station. OTganizcd, 1897. Annual dues, 10. Membership, $0. A mne-h]e course, laid out over old pasture land. Distances and bogey gures: 1. 200,4; 2. 140,3; . 340,4; 4. 210, 4; 5. 290,4; 0. 375, 4; 7. 170, 3; 8. 260, 4; 9. 440, 5. Secretary, Newell Bent, $outhborouh; Captain, V. A. Murdock, Jr. Governing Committee, W. B. Fa’, W. D. Rees, C. A. Kidder, F. F. do Rham, M. Tildeir, and Newell Bent. 0 reenkoeper, F. H. Haviland.
SOUTH3OROUGH—SOUTlIlf)RC)UGI I. ()l .l CI .UB, Ftd 1895 Holc—9 I eiitli—2,8OO yd’ C.t .ts ieui Prec, \1 Georgt. 1’ (iardncr, Ire , Rev \V t Hi t i Sec n ci I reas F refh i ic C Baldy t hmn Grcc.ns ( 0111 , RR liti tt ku ov Iv I v en[y lmIe% from Hoton, ri,. ti hul by ti 4Ufl 01 ‘ i c Viitoi s’ c.harges.—$1.OOper clay. Stiiiclay play permit (ed—.n ci cactd ies.
SOUTHBOROUGH—SOUTHBOROUGH GOLF CLUB. Estd. —. Hotes—9. Length—2,700 yds. Grass greens. ?re.l, George Peabody Gardner; V. Prec., WilliamG.Thayer, D, D; Sec.and Trees,, Frederic C. Batdy; Chrnn. Green Corn., Godfrey Brinley. Located in’ city limits. ‘Twenty-five miles from Boston. Visitors welcome. Women may play at any time. Visitor.s’ charges—50c. a day, $3.00 a week, $5.00 a month. ProfessionaL—None. Sunday playing permitted; no caddies. Exhibit C: G.P. Gardner Home & Barn Exhibit D: Who’s Who In Banking Entry For G.P. Gardner Q*PZ- Ogat, P st.. iC4Ctm, tLI4. Vrui.tr; ji, . Ii’a. l. ‘ iw .4.niuani ii.1 kI1i I:i1k,r! •ih.1 I. I i. k H.I-’•r4 17: . 1u4.3i-. LLH, .iiiq. . l4’J I1rç. i:lI.1 Iir: Crbiiia. itrdr*i H’t •tI F... Jr. $1 (jrv11 ‘&I3a it1firLgpx tu.. J.jpfJ.r* )1a.uf,t(uLrinr L .Lirri 3In.r.fl LI t.; $.-Iwi. . IUqa IbIIq1It4 iI I’hti i4.r V.r. IIbt.. Coq’.ji.ir to.; dI ‘wiim Ut’ I*t+Ier Vu.. Mu.j. In t2S (.ih’u NLh. Ci,., 1)Ifrd Ciji.zi Tu I”... uJIp S* lIr ittI!T1 LL. {IL..n 1.”. uN Ht ti’h. rn ‘[)iIfli.. ..t T qbV. G*br1 Fi’e1r’ t.. .nttruhiiunut trw.. ‘i. In f*4. Fki Cnq .%p’i iw $.tr’cnd kj.k ii.ff. Lri-... I.1ihWitn’, HuW1lI; mr. klL’I. tIwIL4W.e 7 .I Ii 1,uI iri’.tri l Ln.urfir o irni ,%rti. P. .IIrhL Shii tr’iii. HIut it rn4 EH,t1I—.iI tg.. iqr.nI, Ca.fr RL1rrdy, e!w iiy, iIIa.
Exhibit E: G.P. Gardner — 1888 Photo At Myopia Polo Exhibit F: 1938 Aerial Photo Of The Golf Course Exhibit G: G,P. Gardner Tombstone CHAPTER V THE GARDNER FAMILY JOHN LowELL GA1UNER (born in Boston, November z6, 1837), who married Isabella Stewart, now memorialized in the Isabella Stewart Gardner Museum, Boston, had a dis tinguished ancestry. Not only was he the son of John Lowell and Catherine Elizabeth (Peabody) Gardner and the grandson of Samuel Pickering and Rebecca Russell (Lowell) Gardner,t but he was a descendant in the ninth generation of Thomas Gardner the planter, who came over from Dorset- shire in 1624 and is known as the first overseer of the plan tation at Cape Ann, which in 1626 was removed to Salem under Roger Conant. This pioneer settler it was, who, at a meeting of the London Company on July z8, 1629, was mentioned as “one Mr. Gardner, an able and expert man in divers facultyes.” Thomas Gardner was among the original members of the First Church in Salem and became (in 1637) a deputy to the General Court. He was one of the “twelve men” of the town that same year and throughout his long life was promi nent in town and colony. He died the “29th, ioth month, 1674 “, leaving nine chuldren.2 His son Richard removed to Nantucket in 1667, his wife Sarah having been excom municated from the church in Salem for attending Quaker meetings. His brother John also removed to that island
‘Born May 17, 1779, daughter of HonorableJohn and Rebecca(Russell)Lowell. SeeLowellFamily. ‘Much of interest about the early Gardners may be found in George D. Phippen’s“The Old Planters of Salem” and in the contributions on this subject of Doctor Frank Augustine Gardner to the Historical Collectionsof the Essex Institute, Vols. 37—40 inclusive; publishedin 1907 as “Thomas Gardner, Planter, and Someof His Descendants.” 79 famous families of Massachusetts about 1673. They became the progenitors of the large and important Nantucket branch of the family.’ Lieutenant Thomas Gardner, the eldest son of the planter, has no descendants bearing the name of Gardner. His granddaugh ter Mary married Captain William Bowditch. They were ancestors of Captain Nathaniel Bowditch,2the distinguished mathematician. Captain Joseph, the youngest son of Thomas, first genera tion, has come down as a surveyor and vintner. He married Ann Downing, daughter of “Mr. Samuel Downing, gent.”, until 1638 a lawyer in London. He was killed December 19, 1675, at Indian Fort, Narragansett, while commanding the Salem company. His widow married Governor Simon Bradstreet. Samuel, the fifth son of Thomas, was a leading citizen of Salem. His son, Lieutenant Abel, who married Sarah, daughter of Israel and Elizabeth (Hathorne) Porter, was the ancestor of a prominent line of leaders in the merchant activities of Salem for many decades. His son Jonathan married first Elizabeth Gardner, daughter of Captain John and Elizabeth (Weld) Gardner. She was the mother of all of his children. His son “Commodore” Jonathan Gardner, fifth generation, married Sarah Putnam. He died March 2, 1791,and was buried in the “Gardner Annex” of the Charter Street Burying Ground, Salem. His brother, Captain John Gardner, often called John Gardner 3d, married (April 13, 1769) Sarah, daughter of Richard and Sarah (Hodges) Derby. Their daughter, Sarah (1773—1807), married, June 5, 1796, Honorable Jacob Crowninshield,3Member of Con gress. 1 In i86a, William G folger published a series of articles in the Nantucket Inqurrer under the title “Thomas Gardner and His Nantucket Descendants”, which though nowout ofprint were ifl 1927 made availableto the public, by Howard Greene of Mitwaukee A typewritten copy, with charts and additions prepared by Mr. Greene himself, may be seen in the rooms of the New England Historic GenealogicalSocietyin Boston. 2 See Bowditch Family ‘See CrowninshieldFamily. $0 The Gardner family Another prominent descendant in the sixth generation through Samuel, second generation, was John Gardner, (1771—18+7), son of John and Sarah (Derby) Gardner and brother of Mrs. Jacob Crowninshield, whose ships sailed to very distant parts of the globe and who, until the War of 1812, prospered greatly in his venturings. Then he and one of his vessels was captured and taken to Halifax and, because he carried no insurance against war, “all his sanguine calcu lations were blasted.” His son John, born August 6, 1796, married Maria CeceliaEndicott 1 and set up a home in Rio de Janeiro where, during a period of about twenty years he magnificently entertained many Salem visitors. Early in the fifties of the last century, he returned to the United States and settled in New Brighton, Long Island, at the same time engaging in business in New York under the firm name of John Gardner and Company. There is also a vigorous Maine branch 2 of the family which runs back through Ebenezer, great-great-grandson of Thomas the Planter, to Samuel, second generation. Arlo Bates, well remembered in Boston as a writer, was of this line. Many descendants of Samuel, second generation, are living to-day in Salem and vicinity. They occupy various positions of trust and have been prominent in military affairs. Lieutenant George Gardner, second son of Thomas the Planter, was a prominent citizen, with large land holdings in what is now West Peabody, where his homestead still stands. His son, Captain Samuel Gardner, third generation, was one of the leading men of Salem and a very extensive landowner. His son, Captain John Gardner, fourth generation, served the town and province in many important capacities. He com manded the Salem company in the battle with the French and Indians at Haverhull,August 29, 170$. An Indian spoon
See Endicott family. 2 See “The Gardner Family of Macbias and Vicinity”, by Chartes L Andrews, KennebecJournal Print, 1898. Famous families of Massachusetts and tomahawk captured by him in that battle are still in the possession of members of the family. He married, January II, 1704, Elizabeth Weld, daughter of Doctor Daniel and Bethia Weld. His son, Captain John Gardner, held many town offices and served as representative in the General Court. He commanded a troop of horse in 1774 and in December, of that year, was chosen on a committee to “carry into execution the resolves of the American Con gress.” His first wife was Elizabeth Putnam, daughter of Lieutenant James and Sarah Putnam. Samuel Gardner, brother of the last named John, was one of the leading merchants of Salem. He graduated from Harvard in 1732 and served the town as representative to the General Court and in many other capacities. He married twice. His first wife, and the mother of all of his children, was Esther Orne, daughter of Timothy and Lois (Pickering) Orne. His second wife was Elizabeth Winslow, widow, a sister of the girl John Singleton Copley married and a daughter of Richard Clarke, one of the consigneesof the tea thrown over board in Boston Harbor. Samuel died April 7, 1769, and Mrs. Winslow-Gardner married Francis Cabot. Samuel’s son George graduated from Harvard in 1762. He became a merchant in Salem and died about January I, 1774, leaving among other bequests of a public nature, £1333 “to Harvard College in Cambridge to be improved for the Education of poor Scholars.” His younger brother, Henry, also went to Harvard, graduating in the class of 1765. He was a mer chant and master mariner. He married Sarah Turner October i8, 1769, and in 1775 removed with his family to Newfoundland, remaining there until 1781. He lived in Maiden during the latter part of his life. Another son of Captain John and Elizabeth (Weld) Gardner was Ensign Daniel, who married Anna Putnam, December 23, 1734, having inherited two hundred acres of land “in that part of Danvers now known as West Peabody” as his share of the estate of his grandfather, Captain Samuel 8z The Gardner family Gardner. He served as ensignin Captain SamuelEndicott’s company in 1733 and represented Salemin the General Court in 1750. He died September 15, 1759. Captain John Gardner, sixth generation, only son of Captain John and Elizabeth (Putnam) Gardner, went to sea in his early days and was master of a vessel in the West India trade for several years. He married for his second wife Elizabeth Pickering,’ daughter of Colonel Timothy Picker ing, member of the cabinets of Presidents Washington and Adams. They were the parents of Samuel Pickering Gard ner, seventh generation, who married, September 19, 1797, Rebecca Russell Lowell, daughter of Judge John and Sarah (Higginson) Lowell. He graduated from Harvard College, July 15, 1786, and that same year went to Charleston, South Carolina, where he engaged in business with his brother John. After about eight months he returned to Massa chusetts and settled in Boston. In December, i8oo, he purchased of F. W. Geyer a mansion house on Summer Street, in Boston, on the present site of the Hovey store, and made very extensive improvements in the property. Here lie continued to reside until his death, December i8, 1845. The John Lowell Gardner (1804—1884) whose son married Isabella Stewart was one of the six children of Samuel Pickering and Rebecca RuseIl (Lowell) Gardner and nearly the last of the great East Indian merchants 2 New England. He had practically withdrawn from foreign commerce, how ever, when his namesake left Harvard to enter the paternal countingroom. Thus he was free to enjoy with Mrs. Gard
I See Pickering family. 2 From a connection of the family comes the story that this John L Gardner was so uniformly successful in his business ventures that “if you had started him at the foot of State Street with nothing on, by the time he had reached the Old State House he would have a new suit of clothes, spats, cane, a tall hat, and money in his pocket’” The estate he left to be divided between his two Sonswas estimated to be worth five million dollars. His class was that of i8g8, but he left in his sophomore year in good standing The degree of A B was given him at the Commencement of 1897. 83 famous Famities of Massachusetts ner and their daughter Julia 1 the delights and solaces of travel abroad. It was in Paris, in 1854, that the Gardners of Boston encountered for the first time Mr. and Mrs. David Stewart of New York and their vivacious daughter, Isabella. This lady, who in her Jifetime was to make the name of Gardner famous both in Europe and the United States, was born in New York — at Number 20 University Place — in 1840. Mrs. Stewart’s family were the Smiths of Smithtown, Long Island, while Mr. Stewart was the son of one James Stewart who came to the United States from Scotland and spent his life at Jamaica, Long Island, as a prosperous gentleman farmer. Their daughter believed herself de scended, through the Stewarts of Appin, from the Mary Stuart we know as “Queen of Scots.” However authentic this claim may be, young Isabella Stewart had a pleasant upbringing, and after some schooling and happy summers passed on her grandfather’s place on Long Island, accompanied her parents to Paris for the “finish” so many well-to-do Americans 2 then sought there for their daughters. Mr. Stewart and Mr. Gardner became quite good friends in the French capital. The friendship between the ladies was less pronounced — Mrs. Gardner, as we have seen, being of the Salem Peabodys. But the daugh ters, no less than their fathers, were mutually attracted and after returning home exchanged many souvenirs and letters. In 1859, Isabella Stewart visited Julia Gardner in Boston and it was there that young John Lowell Gardner met her for the first time and fell in love with her. He became her hus band in Grace Church, New York, April Ic, i86o, so begin ning a devotion which endured until his death in Boston, December Ic, x88. Though he must often have been sorely tried by his wife’s
1 Who became Mrs. Joseph Randolph Coolidge See CoolidgeFamity. ‘When Mr. Stewart died, July 17, 1891, Mrs Gardner inhented from him about $z,750,000. ‘His sister, Mrs. J. Randolph Coolidge,and his brother, George A Gardner, survived him. 84 The Gardner family high-spirited vagaries,’ Mr. Gardner’s loyalty and gallant squiring never wavered. His great business abilities found an outlet in the management of corporations. He was for many years chairman of the finance committee made up of the directors of the Chicago, Burlington and Quincy Railroad and, after the death of President John Murray Forbes, he was made chairman of the board. Like his wife, he was deeply interested in art and so found particularly congenial his duties as treasurer of the Boston Museum of fine Arts. He was also interested in yacht racing and at the time of the first international race for America’s cup was one of the syndicate of six who built the winning boat, the Puritan. Mrs. Gardner’s biographer, Morris Carter, has remarked of his brilliant subject 2 that, in middle life and earlier, “to dominate others gave Mrs. Gardner such pleasure that she must have regretted the passing of slavery.” Which is certainly a robust method of characterizing the lady in question. Slavery did pass, however, when Mrs. Gardner was a young matron and with it passed the years until 1867, when, ill and sad from the death of her only child “Jackie”,3 the sorrowing mother went abroad for a time with her hus band. Upon their return Mrs. Gardner quickly became one of the most conspicuous members of Boston society, “swim ming into New England life with a new and novel stroke.” In time, even the women accepted her. In the middle nineties of the last century she was a leading member of that fun-loving lunch club named “It”, to which Mrs. Barrett Wendell, Mrs. J. Montgomery Sears, Mrs. J.Temple- man Coolidge and Miss Martha Silsbee—with others— also belonged. I C’st non ptaisir— it is my pleasure— the motto which, with a phoenix, emblem of immortality, Mrs Gardner caused to be placed on the seal that she designedfor the Gardner Museum, was,we are told, the reasonand, in her opinion, the justifica:on for her every action 2 In “Isabella Stewart Gardner and fenway Court” Houghton, Muffin Company, Boston, 2925. ‘John LowellGardner 3d died March 15, i86s having delightedhis parents for one brief year 85 famous families of Massachusetts While Mrs. Gardner had a dozen different interests, art, that much overworked word, now began to hold her more and more. She acquired a critical knowledge of music, studied paintings carefully, and rounded out still further the peculiar power to appreciate beauty that was already hers.1 Endowed with unerring taste, her thoughts after Mr. Gardner’s death were focussed on the collection that had grown into her life. Soon afterward, the ground was bought upon which the Fenway palazzowas built and which, January I, 1903, Mrs. Gardner first opened to Boston society. Soon she took up her abode there; and there, July 17, 1924, she died.2 In a book interested in the continuity of the family, it is worth recording that when John L. Gardner took his three young nephews, WilliamAmory Gardner, Joseph, and Augustus Peabody Gardner, into his home at Number 152 Beacon Street, Mrs. Gardner became to these boys as a second mother.3 Mr. Carter records that “she read Dickens aloud to them. . . . When the oldest boy went to Harvard the Saturday evening.was the treat of the week-end at home. After the family Christmas in Boston Mrs. Gardner took the nephews to her father’s house for the New Year gaieties in New York.” William Amory Gardner’s class at Harvard was that of 1884. The October after he left college he, with Sherrard Billings and Endicott Peabody (trained at Cheltenham in 1 Henry James once remarked of “Mrs. Jack Gardner” that hers had been “a’preposterously pleasant career” becauseshe “had everything, did everything, and enjoyed everything” The unusual things that she “did” included such an achievement as a private audience with Pope Pius XIII who, as she knelt at his feet, took in his hands the pearls she wore in one long string “and seemed to find pleasure in them”, also being presented at the Italian Court and sending yellow rosesto the king on his birthday — so precipitating a situation Mr. Gardner found it awkward to explainI 2 By her will she established “Fenway Court” as a museum for the education and enjoyment of the public forever. The museum was opened to the general public for the first time February 23, 1903 This was soon after the death in 1875 of the boys’ father, Joseph Peabody Gardner. Their mother had been born Harriet Amory. SeeAmory FamiLy. See Peabody family. 86 - yrgni oy i - - MRS. JOHN LOWELL GARDNER
Painted by John Singer Sargent, and now in fenway Court, Boston SIR RICHARD SALTONSTALL from the portrait of anonymous Dutch origin formerly attributed to Rembrandt, in the possession of Hon. Leverett Saltonstall Page ;oo The Gardner family England and graduated at Trinity in the English Cam bridge), founded the Groton Schoolwith which Mr. Gardner was associated throughout his life. On his death, February 8, 1930, a bequest of much land in Groton and of several hundred thousand dollars came into the possession of the school which had meant so much to him. His younger brother, Augustus Peabody Gardner, died at the Base Hospital, Camp Wheeler,Georgia,January 14, 1918, having crowded a great deal of adventure and public service into fifty-two years of life. Born in Boston, Major Gardner was prepared for college at the Hopkinson School and at St. Paul’s, Concord, New Hampshire. His class at Harvard was that of i886 and after graduation he studied law before settling down as a gentleman farmer in Hamilton. On June 14, 1892, he married Constance Lodge, only daughter of Senator Henry Cabot Lodge. At the outbreak of the war with Spain, Augustus Gardner, in whom the military spirit noted in earlier generations of the Gardner family seems to have been particularly strong,’ immediately offered his services to his country and received a commission as Captain and Assistant Adjutant-General. Assigned to the staff of Major-General James H. Wilon, he served with distinction in the Porto Rican campaigh, earning there the rank of brevet major that was actually bestowed on him some years later. Politics now claimed his interest and beginningwith the autumn of 1899 he served two terms in the Massachusetts State Senate. in 1902 he was elected to Congress from the Sixth District of Massachusetts and ably represented his farming yeomanry there until he resigned, on May 22, 1917, to enter the United States army in the hope that he might
‘Augustus Peabody Gardner was always proud of his descent from that Capt. John Gardner, only son of Capt Samuel and Elizabeth (Browne) Gardner, who married (Jan II, 1704) Elizabeth Weld, daughter of Dr Daniel Wefd of Salem. A horn spoon taken by Captain Gardner from one of the Indians whom he stew in the battle with the French and Indtans at Haverhilt, August 29, 1708, was among Major Gardner’s most cherished possessions. 87 famous fami?ies of Massachusetts render real service to his country in the Great War. While in command of a battalion in the izist Infantry he was stricken with an attack of pneumonia that caused his death. The little volume of his letters edited by his wife and published three years later 2 reveals Major Gardner to have been a gallant gentleman, seriously desirous of acquit ting himself well of his public duties and very tender in his family relations. Particularly delightful are some of the letters to his daughter Constance. John L. Gardner’s surviving brother, George Augustus Gardner, married Eliza Endicott Peabody and their son, George Peabody Gardner, married (June II, 1884) Esther Burnett of Southboro, daughter of Joseph Burnett and Josephine Cutler, his wife. George Peabody Gardner, Jr., who married Rose Phinney Grosvenorof Providence, Rhode Island, January 28, 1913, is their son. It is interesting that these young Gardners, who make their home at Green Hill, Brookline — long the country home of the famous “Mrs. Jack” and her husband — should number among their children Isabella Stewart Gardner, born September 7, 1915, and John Lowell Gardner, zd, born April 14, 1923, who are members of the twelfth generation of Gardners in this country.
1 Now the wife of Major General ClarenceC. Williamsof Washington, D. C. ‘Through Houghton, MifflinCompany, Boston. ‘Constance Gardner married first Grafton W. Minot of Boston, from whom she was divorced in 5923; the year following,WilliamGordon Means of Boston, from whom she was recently divorced. Presley Morgan Taylor of Philadelphiahas just becomeher third husband.
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Go F
Go TOWN WARRANT COMMONWEALTH Of MASSA CHUSETTS
ANNUALTOWN MEETING
Worcester, ss. March 6, 201$
In the name of the Commonwealth of Massachusetts you are hereby directed to noti’ and warn the Inhabitants of the Town of Southborough qualified to vote in elections and town affairs, to meet in the P. Brent Trottier Middle School, 49 Parkerville Road, in said Southborough. on
Monday, April 9, 2017 at 7:00p.m., then and there to take action on the following Articles:
ARTICLE 1: To hear reports of the various Town Officers and Committees and to take such action thereon as the Town may vote.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: At Town Meeting Advisory Committee Recommendation: At Town Meeting Summary: To hear reports of TownBoards, Committees or Commissions.
ARTICLE 2: To see if the Town will vote to accept any sum of money from St. Mark’s School, Fay School, Harvard Medical School, L’Abri Fellowship, The New England Center for Children, and any other contributor and deposit same amount in Estimated Receipts Account, and determine what disposition shall be made of the same, if accepted, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: To allow the Board of Selectmen to accept donations from Tax Exempt organizations and determine the disposition offlinds.
ARTICLE 3: To see if the Town will vote to authorize the Town Treasurer, with the approval of the Selectmen, to borrow from time to time in anticipation of revenue of the financial year beginning July 1, 2017 in accordance with the provisions of Massachusetts General Laws, Chapter 44, and to issue a note or notes as may be given for a period of less than one year in accordance with Massachusetts General Laws, Chapter 44, Section 17 as amended, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article alloit’sthe Town Treasurer to short-term borrow in anticipation of revenue.
ARTICLE 4: To see if the Town will vote in accordance with the provisions of Massachusetts General Laws Chapter 303, Section 12(b), to authorize the Board of Selectmen or the Superintendent of Schools to solicit and award contracts for terms exceeding three years, including any renewal, extension or option, provided in each instance the longer term is determined to be in the best interest of the Town by a vote of the Board of Selectmen or the School Committee, as appropriate, or do or act anything in relation thereto.
Proposed by: BOARD Of SELECTMEN Board of Selectmen Recommendation:
1 Advisory Board Recommendation:
Summary: This article allows the Selectmen and/or the School Committee to enter into contracts in excess of three years, f deemed in the best interest of the Town to do so. This has been an annual article, and the exemptionhas been limited to contracts of no more than seven ears.
ARTICLES: To see if the Town will vote to accept the following changes, as noted in BOLD in the Personnel Salary Administration Plan, as specified in Chapter 31 of the Code of the Town of Southborough, entitled: PERSONNEL.
SALARY ADMINISTRATION PLAN AND PERSONNEL BY-LAWS Of THE TOWN OF SOUTHBOROUGH [revised at April 9, 2018 Annual Town Meeting]
This by-law establishes a Salary Administration Plan for the Town of Southborough that (i) groups position classifications in Town services. (ii) establishes salary schedules and employee benefits and (iii) establishes and authorizes the Personnel Board to administer the by-law and to represent the interest of both the taxpayers and the Town employees.
This Salary Administration Plan applies to the positions of all officers and employees in the service of the Town, whether full-time, part-time, temporary, seasonal, special or any other, except those positions filled by popular election, under the direction and control of the School Committee, or encompassed in any officially recognized labor union and/or association. The positions covered by this Salary Administration Plan are hereby classified by titles in the groups listed in Schedule A through G (“Classification Schedule”) as set forth in Section 20 of this by-law.
The classification of positions subject to the Massachusetts Vvelfare Compensation Plan (as amended) and the scheduled rates therefor, as well as the applicable provisions of the Massachusetts General Laws relating to the application of rates set forth in the aforementioned Welfare Compensation Plan are hereby incorporated by reference.
SECTION 1. DEfINIT[ONS
As used in this by-law, the following words and phrases shall have the following meanings:
“Administrative Authority” means the elected or appointed official or board having jurisdiction over a function or activity.
“Anniversary Date” means the date 180 days after (i) the first day of employment or (ii) the date of any promotion, whichever is later.
“Base Pay” means the compensation paid by the Town of Southborough for the purposes of determining retirement credits and contributions for Town employees.
The Town shall contribute funds as required for each eligible employee in accordance with the procedures and formula established by the Worcester Regional Retirement System and the by-laws of the Town of Southborough. Contributions shall include (i) wages earned during the first eight hours worked in any one day (no contributions shall be made for hours worked in excess of 40 per week,) (ii) any lump sum bonus that is guaranteed by the Salary Administration Plan or the By-Laws of the Town, (e.g., longevity pay); (iii) vacation pay, except when paid in lieu of taking vacation; (iv) sick pay: and (v) holiday pay.
“Class” means a group of positions in the Town service sufficiently similar with respect to duties and responsibilities such that for each position the same (i) descriptive title may be used, (ii) qualifications shall be required, (iii) tests of fitness may be used to choose qualified employees and (iv) scale of compensation can be equitably applied.
2 “Classification Schedule” means any of Schedules A, B, C. D, I. F and G of Section 20 hereof.
“Compensation Grade” means a range of salary/wage rates as may appear in the Classification Schedules.
“Continuous Full-Time Service” means employment requiring a predetermined minimum work period that is uninterrupted except for authorized leaves (e.g., vacation, sick, etc.).
“Continuous Employment” means full-time or part-time employment that is uninterrupted except for authorized leaves (e.g., vacation, sick, etc.).
“Department” means a functional unit of Town government.
“Department Head” means the person appointed and responsible to carry out the duties of a Department.
“Full-Time Employment” means employment for not less than 20 hours per week for fifty-two weeks per annum, excepting authorized holidays and leave periods.
“Group” means a group of classes as may appear in the Classification Schedules.
“Maximum Rate” means the highest compensation rate to which an Employee is entitled.
“Minimum Rate” means the lowest rate in a range, and is normally the hiring rate of a new employee.
On-Call Compensation: refers to additional money paid to an employee who is required to work when the need requires; oftentimes in an evening or weekend capacity.
“Part-Time Employment” means employment less than 20 hours per week.
‘Position” means an office or post of employment in the Town service with duties and responsibilities calling for the Full-Time or Part-Time Employment of one person in the performance and exercise thereof (or of more than one person sharing the same position).
“Position Class” means the same as “Class” (note that a class may include only one position, in which event it is defined as a “single position class”).
“Probationary Employee” means a first-time Town employee within his/her first six months of employment.
“Promotion” means a change from one position to another position in a higher class and/or compensation grade.
“Range” means the difference between minimum and maximum rates of an assigned grade.
“Rate” means the measure of compensation for personal services on an hourly, weekly, monthly. annual or other basis.
“Salary Administration Plan” means this Salary Administration Plan and Personnel By-Laws of the Town of Southborough.
“Single Rate” means a rate for a specific position class that is not in a designated range.
SECTION 2. POSITION TITLES
No person shall be appointed, employed or paid in any position under any title other than those of the Classification Schedule for which the duties are actually performed. The position title in the Classification Schedule shall be the official title for all purposes. including payrolls, budgeting and official reports.
3 SECTION 3. NEW OR CHANGED POSITIONS
No new position shall be established, nor the duties of an existing position so changed that a new level or work demand exists, unless upon presentation of substantiating data satisfactory to the Personnel Board, the Board shall rate such new or changed position, and allocate it to its appropriate classification grade and establish the rate therefor.
SECTION 4. RECLASSIFICATION OF EMPFOYEES
No position may be reclassified to another grade, whether higher or lower, unless the Personnel Board shall have determined such reclassification is consistent with this Salary Administration Ptan, and it shall be approved at an annual or special town meeting.
SECTIONS. JOB DESCRIPTIONS
The Personnel Board shall maintain written job descriptions of the position classes in the Classification Schedule, each consisting of a statement describing the essential nature of the work required of such classes. Each Department Head shall be required to retain current job descriptions and to submit any revisions to the Personnel Board (following any review by the Board of Selectmen or their designated appointee or the appropriate Commissioners or Trustees). The description for any class shall not be deemed to limit the duties or responsibilities of any position, nor to affect in any way the power of any administrative authority to appoint, to assign duties to, or to direct and control the work of any employee under the jurisdiction of such authority.
SECTION 6. COMPENSATION
a. The bi-weekly pay period shall begin at 12:00 am. Thursday and shalt end at 11:59 p.m. on the following second Wednesday.
b. Non-exempt employees subject to this Salary Administration Plan shall be paid for one and one-half hours worked for any hour worked in the excess of forty in their weekly pay period, provided such extra hours were authorized by the Department Head.
c. The salary schedules set forth in Schedules A, B, C, D, E, F and G of Section 20 hereof reflect the maximum and minimum salaries for each grade.
U. Salary set forth in Schedule A represents a 40 hour work week and in the event an employee works less than 40 hours per week but more than 20 hours per week, the indicated salary is pro-rated reflective of the posted salary schedule in Schedule A.
e. Amounts paid to employees in reimbursement for expenses incurred in the performance of their duties (e.g., mileage, meals, dues, etc.) shall be paid in addition to their compensation. Reimbursement shall be based upon the actual documented expenditure made by the employee, or at rates established by the Internal Revenue Service, supported by that agency’s requirements for documentation.
f. On-Call Compensation: Employees shall be eligible to earn a weekly stipend not to exceed $200.00 per week for on-call service if the department head has required them to work outside of their normal schedule. This need is likely to occur on an evening or weekend basis as the need requires. There is no provision to accrue compensation time in lieu of payment.
SECTION 7. SALARY ADJUSTMENT & COMPENSATION POLICIES
a. Every employee that is in Continuous full-Time or Part-Time service of the Town, as computed from the date of their latest employment, shall be eligible annually for consideration of a salary increase, one year from the date of his/her latest increase. Except as may be authorized by the Personnel Board in exceptional circumstances, such increase is not to exceed one increase in any single twelve-month period until
4 the maximum of the grade is obtained, and such increase shall be subject to the recommendation of the Department Head, with the approval of the Board of Selectmen or their designated appointee in the case of departments within the jurisdiction of the Board of Selectmen, or the appropriate Commissioners or Trustees in the case of departments outside the jurisdiction of the Board of Selectmen.
Retroactive salary increases voted by the Personnel Board shall not be compensated beyond July 1 of that fiscal year, regardless of the flmding mechanism.
An evaluation of the employee’s performance, in a format approved by the Personnel Board, must accompany a request for an increase. Upon receiving such documentation, the Personnel Board shall have final review and approval of all adjustments.
An employee may appear before the Personnel Board prior to its action on any request for an increase. Any employee denied such an increase may appeal, in writing, to the Personnel Board, which shall confer with the employee, the Department Head and the Board of Selectmen or.their designated appointee, or the appropriate Conm-iissionersor Trustees, and shall decide the matter.
b. Regular Part-Time employees shall be eligible for consideration for salary increases within their grade one year from the date of their last increase, absent exceptional circumstances as may be authorized by the Personnel Board.
c. Special and other Part-lime personnel for whose positions there is a single rate established in Schedule D shall not be eligible for adjustment.
d. Probationary Employees:
1. During the probationary period, benefit eligible employee(s) nevei4heless will earn personal, sick and vacation time in accordance with Section 11(b-d) hereof.
2. During the probationary period, paid leave accruals shall be based on the original hire date].
3. At the end of the 6-month probationary period, an employee may receive an increase tbased on any annual adjustment voted by the Personnel Board] provided that: the Department Head recommends it, presents a completed performance evaluation, and the Personnel Board approves it by a majority vote.
Any such increase shaLl apply only at the start of employment with the Town and shall not apply in case of transfer or promotion from one job to another. The effective date of the new position shall then become the emptoyee’s new anniversary date for salary increases.
SECTION 8. TRANSfERS AND PROMOTIONS
a. An employee who is promoted to a job with a higher range or rate of pay shall enter it at the rate reconnnended by the Department Head with the approval of the Personnel Board. The employee may also receive at the time an increase, provided the maximum for the job is not exceeded, if the Department Head recommends that qualifications and performance warrant it and the Personnel Board approves. If the Department Head recommends that there should be a probationary period before the promotional increase [not to exceed the percentage increase voted for that fiscal year], then the Personnel Board may approve such a deferred promotional increase at the conclusion of the probationary period (which shall not exceed six months).
b. An employee transferred to ajob with a lower range or rate of pay shall enter it at the rate paid for the previous position or at the maximum rate for the job, whichever is the lower, provided the Personnel Board approves. The employee shall have a right to appeal this decision, in writing, to the Personnel Board,
5 which shalt confer with the employee, the Department Head and the Board of Selectmen or their designated appointee, or the appropriate Commissioners or Trustees, and shall decide the matter.
SECTION 9. NEW PERSONNEL HIRING
a. Pre-employment physical examinations will be required of newly-hired employees consistent with the Town’s policies.
b. Probationary period: for new hires, the first six months of employment shall be a probationary period. The probationary period does not apply to Town employees who change positions within the Town.
c. A new employee’s hiring rate shall be the minimum of the rate range of the job, unless otherwise authorized by the Personnel Board or Personnel Director. The Personnel Board is cognizant of the need to make timely decisions during the recruitment process, therefore, the Personnel Director is empowered to set starting salaries for new employees with comparable experience, at a rate not exceeding the mid-point of the pay scale set forth in Schedules A and C of the Salary Administration Plan. Department Heads shalt notify the Personnel Board of the hiring of all personnel and their hiring rates.
SECTION 10. DEPARTMENT BUDGETS
Each Department Head shall include in the annual departmental budget a pay adjustment section to provide funds for anticipated pay adjustments, with expenditures to be made only in accordance with this Salary Administration Plan and with the approval of the Personnel Board. Degree bonus [Sec 111(1)]ftmds shall also be budgeted in the departmental budget.
SECTION 11. EMPLOYEE BENEFITS
Employee benefits are a cost to the Town and a form of “indirect pay” to employees. The benefits listed below are not intended to supersede what State or Federal law may otherwise require.
All forms of paid leave set forth in the SAP may represent a 40 hour work week; in the event an employee works less than 40 hours per week but more than 20 hours per week, the indicated benefit shall be pro rated reflective of the approved hours per week for that position.
a. Flolidays with Pay
Each eligible Employee shall receive one day’spay at their regular rate for the following:
New Year’sDay Labor Day Martin Luther King Day Columbus Day Presidents’ Day Veteran’sDay Patriot’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Day Independence Day Christmas Day Day before or after Christmas Day (as set by the Town annually)
To be eligible for holiday pay, an Employee must work (or be duly excused from working) their regular scheduled days preceding and following the holiday. Employees who do not work 20 hours or more per week on a regular basis shall not be compensated for holidays.
Employees whose regular day off falls on a holiday may have one day off with pay within the ensuing thirty days in lieu of holiday pay. with the specific choice of day subject to Department Head approval. Furthermore, the day granted in lieu of holiday pay shall not cross fiscal years.
6 All administrative policies and practices relative to holidays with pay shall be prepared and established under the direction of the Personnel Board.
b. Vacations with Pay
(1) Regular Full-Time Employees who have been in the continuous employ of the Town shall earn paid vacation in accordance with the following schedule:
Years of Employment Hours Earned cer month 0-5 6.666 6-10 10.0 11-15 13.333 l6ormore 16.666
Employees hired prior to July 1, 2005, shall be eligible to earn twenty hours per month after serving twenty years of full time employment with the Town.
(2) At the recommendation of the hiring authority and upon the approval of the Personnel Board, new employees entering into a position with the Town of Southborough from a similar position in another municipality or similar government agency will be allowed to enter into the vacation schedule using their years of service from their prior employment, up to a maximum of three week’s vacation [pro-rated] for the first year of employment with the Town. Employees commencing employment with three weeks per year will be required to complete five years of service before ascending to the next band in the vacation schedule chart.
(3) Vacation shall be granted by Department Heads at their discretion subject to the regular work needs of the department. An employee shall be permitted to carry over to the following year one year’s worth of earned vacation. The employee must have the Department Head’s approval to take any portion of a prior year’s unused vacation in addition to the days earned in the current fiscal year.
(4) If in the opinion of the Department Head there are unusual work-related circumstances that warrant it, a department head may seek approval from the Personnel Director or his/her delegatee, to allow the employee to continue to work and receive vacation pay in lieu of taking vacation. Approval granted in this section may not exceed ten days per fiscal year.
(5) In the event of termination of employment other than for cause, the employee shall be paid, or be entitled to time off with pay, for any accumulated vacation time. Personal and sick leave shall not be compensated at termination.
(6) Vacation administrative policies and practices shall be prepared and established under the direction of the Personnel Board.
c. Sick Leave
(1) All regular full-Time Employees shall be entitled to accrue 10 sick hours per month, equaling 120 hours annually (15 sick days): employees working less than 40 hours in a weekly pay period will accrue ratably based on hours worked per week. Pay for each day of sick leave shall be at the regular rate. Absences on account of sickness in excess of that authorized shall be charged to vacation or other available paid leave. Sick leave shall be payable only in cases of genuine illness, non work connected accident, or work connected accidents not covered by Massachusetts General Laws Chapter 152 (Workers’ Compensation).
(2) Unused sick leave may be accumulated without limitation for employees hired before July 1, 2007. Employees of the Town of Southborough hired on or after July 1, 2007 may only accrue 120 sick days at any one time. At retirement [or death] only, the Town will pay the employee twenty percent (20%) of the employee’s then-accumulated sick leave. 7 (3) Employees who because of genuine illness or a non-work connected accident are absent for a period of more than three days shall be required to present a doctor’s certificate to their Department Head before returning to work stating the reason, the period of time the employee was absent and whether there are any physical restrictions or required outpatient services the employee must adhere to in the workplace.
(4) Annually, an employee may use up to seven of the allowed fifteen days of sick Leave for the care of a sick family member.
(5) Sick leave administrative policies and practices shall be prepared and established under the direction of the Personnel Board.
d. Personal Days
Each employee shall be entitled to three personal days per year, to be granted annually on the anniversary of the employee’s date of hire. New employees shall be granted three personal days which shall be pro-rated based on hours worked per pay period. Requests for personal days shall be approved by the Department Head. Personal days shalt not accumulate from year to year.
e. Military Leave
(I) Reserve Duty: An employee in full-time employment in the military reserve shall be paid the difference between compensation received while on reserve duty and regular compensation rates paid the employee by the Town. Such payment by the Town shall be limited to a period not to exceed two weeks in any twelve-month period.
(2) Active Duty: Pursuant to Article 8 of the April 11, 2005 Annual Town Meeting, an employee in the federal military reserve or a state National Guard who is called to active service shall be entitled to their regular base salary and shall not lose any seniority or paid leave benefits while on military leave; provided, however, that such base pay shall be reduced by any amount received from the United States as pay or allowance for military service performed. f. Jury Duty
Any employee who is called to jury duty shall be paid the difference between their normal compensation and the amount (excluding any travel allowance) received from the court, upon presentation of evidence of the amount paid by the court. g. Miscellaneous Paid Time Off
Working time lost from regularly scheduled work days for reasons listed below shall be without loss of pay. provided such lost time is authorized by the Department Head:
1) Bereavement leave — In the event of the death of a spouse, father, mother, child, father-in-law, mother-in-law, brother, sister, grandparent, or of any other person then residing with the employee, such employee shall be entitled to receive three days’ leave for the purpose of the funeral and services of the deceased. If out-of-state travel is required, the Personnel Director or his/her delegatee may authorize up to two additional days of travel time.
(2) Medical examination or inoculation required by the Town.
(3) Blood donation authorized by the Department Head.
(4) Attendance at professional and educational programs authorized by the Department Head.
8 h. Court Time Pay
If the Town requires that an employee appear in Court as a witness or in any other capacity arising from the performance of the employee’s duty, or on behalf of the Commonwealth or the Town in any civil or criminal case pending in any Court or other official governmental board or agency, then for any such appearance that is made outside of the employee’s normal working hours the employee shall be entitLedto overtime compensation for every hour or fraction thereof during which they appear (but in no event Lessthan three hours of such overtime pay).
i. Employee Educational Support/Professional Development
(1) Degree Bonus: All Part-Time and Full-Time employees who, while an employee of the Town, earns a degree in a field applicable to their position from an accredited college or university, shall receive a one-time bonus subject to appropriation, according to the following schedule:
Associates Degree....$ 800.00 Bachelors Degree...$ 1,200.00 Masters Degree $1,500.00
A copy of the completed transcript, diploma or other appropriate evidence of the completed degree must be presented to the Department Head and the Personnel Board, and shalt be submitted as documentation for accounts payable.
(2) Tuition reimbursement: As administered through the Personnel Board and subject to the procedure below, the Town may provide tuition reimbursement to any Part-Time or Fult-Time employee for a course that applies to the employees specific position and for which the employee submits written verification of a grade of”B” or better.
(3) Approval Procedure: Town funds must first be appropriated by Town Meeting in the Personnel Board’s fiscal year budget. If funds are appropriated, then no later than August 31st of each year interested employees shall advise the Personnel Board in writing of their interest in taking work-related courses during the fiscal year. The request should be routed through the employee’s Department Head to the Personnel Director or his/her delegatee, and should include detailed information regarding the desired coursework and cost of tuition. Thereafter the Personnel Board will review all such requests and make recommendations for reimbursement based on available funds and the number of requests. The Board will then notif,’ the employee and their department head of the decision.
(4) Reimbursement: Tuition reimbursed shall be paid only after the employee presents to the Department Head written verification of (a) course completion (with a grade of at least B) and (b) full payment by the employee. If an employee resigns employment within twelve months of such reimbursement, the employee shall be responsible to repay the amount paid to them by the Town.
j. Group Medical Insurance
Starting July 1, 2009, the Town will contribute fifty percent (50%) of the cost of a medical indemnity plan or seventy-five percent [75%] of the cost of a Health Maintenance Organization plan.
SECTION 12. UNPAID LEAVES OF ABSENCE
a. A leave of absence without compensation may be granted by the Personnel Board.
b. Leaves of absence of over three months’ duration (except Military Leave) shall be deemed a break in employment, and on return to work the employee shall have the status of a new employee unless an extension of leave beyond three months was authorized by the Personnel Board.
9 SECTION 13. TRANSITIONS BETWEEN FULL-TIME AND PART-TCME STATUS
a. A Part-lime employee shall be eligible for Full-lime status when the employee has worked 20 hours or more per week for a period of at least three consecutive months, subject to approval by the Department Head.
b. A Full-lime employee whose hours of employment total less than 20 hours per week for a period of more than three consecutive months shall thereafter be deemed a Part-Time employee.
SECTION 14. APPOINIMENI Of “ACTING” DEPARTMENT HEADS
a. In the absence or retirement of a Department Head for three consecutive weeks, the Board of Setectmen or appropriate board or commission may appoint an “Acting” Department Head to serve for a period of not more than three months. Such three-month period may be extended for up to three additional three-month periods, upon the approval of the Board of Selectmen or other appropriate board or commission for each such extension. In no case shall an appointment of an “Acting” Department Head exceed one year.
b. Duly appointed “Acting” employees shall be compensated at an additional 10% per week, payable retroactively only upon the conclusion of three consecutive weeks of service by the “Acting” employee. Such employees shall still be eligible for overtime pay when fulfilling regular duties from the previous job beyond normal working hours.
SECTION 15. PERSONNEL BOARD
a. There shall be a Personnel Board to administer the Salary Administration Plan and Personnel By-Laws. Said Board is to be appointed by the Town Moderator. The Board shall consist of five voters other than employees of the Town or those regularly serving the Town in any elective capacity. They shall serve without compensation.
b. Other than as may be needed to fill unexpected vacancies, appointments shall be for three years. The Moderator shall fill any vacancies. The Personnel Board may employ assistance and incur expenses as it deems necessary, subject to appropriation of funds thereof.
SECT[ON 16. DUTIES Of THE PERSONNEL BOARD
a. The Personnel Board shall administer the Salary Administration Plan and shall establish such policies, procedures and regulations as it deems necessary for the administration of the Plan.
b. The Town Administrator serves as the Town’s Personnel Director under the Town Administrator Bylaw tCh. 27, Art lxi. As such, the Personnel Director is invested with personnel authority and responsibilities as set forth therein. From time to time, and as may be necessary, the Personnel Board will consult and/or act in concert with the Personnel Director or his/her delegatee on matters of joint responsibility and concern.
c. The Board shall meet annually in July and organize by the choice of a Chair and Clerk. The Board shall meet at Leastmonthly, except for the month of August. A majority of the Board shall constitute a quorum for the transaction of business. The votes of the majority of all the members of the Board shall be necessary on any matter upon which it is authorized to or required to pass under the Salary Administration Plan and Personnel By-Laws.
d. The Personnel Board shall maintain records of all emptoyees subject to this Plan as it deems desirable, including personnel evaluations. Such records are to be kept by the Personnel Director or his/her delegatee, under the direction of the Personnel Board. Department Heads shall furnish such information as requested by the Board.
10 e. The Personnel Board shalt from time to time, but no less often than every federal Election Year, review- the Classification Schedule, Salary Schedules, and administration policies of the Salary Administration Plan and Personnel By-Laws. It shall keep informed as to pay rates and policies outside the Town, and shall recommend to the Town any action that the Board deems desirable in that regard. The Personnel Board may tentatively add a new class to the Classification Schedule or reallocate an existing class to a different compensation grade, either higher or lower, subject to the subsequent ratification of its action by formal amendment of the Salary Administration Plan and Personnel By-Laws at the next Annual Town Meeting.
f. Between November and January of each fiscal year, the Personnel Board may vote an annual adjustment (but shall reserve the right to vote no adjustment) to the Classification Schedule and establish the effective rate for employees of each grade for the next fiscal year, subject to the subsequent ratification of its action by formal amendment of the Salary Administration Plan and Personnel By-Laws at the next Annual Town Meeting. The Personnel Board shall base any annual adjustments upon available relevant information; approval of the rate for any given employee is not guaranteed and is driven by the annual performance evaluation.
g. Matters of concern by SAP employees that are communicated in writing to the Chair of the Personnel Board will be scheduled on an agenda at the next available meeting providing all necessary and requested information has been submitted in time to be included as part of the meeting packet. In addition, notice in writing shall be forwarded to the concerned employee and respective Department Head within seven days of the Board’s decision. Notwithstanding the foregoing, if the Personnel Board shall so request and the concerned employee and Department Head shall agree, a reasonable extension of these time periods may be granted.
h. Upon recommendation of a Department Head, supported by evidence in writing of special reasons and exceptional circumstances satisfactory to the Personnel Board, the Board may authorize variances in the Salary Administration Plan and Personnel By-Laws as it may deem necessary for the proper functioning of the services of the Town, and to effectuate the basic intent of the Plan.
SECTION 17. EMPLOYEES AND THE PERSONNEL BOARD
a. All employees covered by this Salary Administration Plan shall have the right to request an appointment to confer with the Personnel Board on any matter of interest or concern to them that is covered by the Salary Administration Plan and Personnel By-Laws. The employee shall notify the Department Head in writing in advance of the desire to discuss the matter with the Board. One of the duties of the Board shall be to foster mutual understanding and good will with the personnel of the Town.
b. To facilitate this, if any employee should feel aggrieved by the operation of any provision of the Plan, the employee shall first discuss the matter with the Department Head, in a mutual effort to clear up any problems or misunderstanding.
c. If two weeks after such a conference a satisfactory understanding and solution of the problem has not been reached, then either the Department Head or the employee may take the matter to the Personnel Board, and the Board shall hear the parties not later than at its next regular meeting. There shall be no discrimination or prejudice by a Department Head against any employee who may take a matter to the Board.
SECTION 18. AMENDMENT Of THE PLAN
The Salary Administration Plan and Personnel By-Laws may be amended in the same manner that Town By-Laws may be amended. However, no amendment to the Plan shall be made until it has been presented by a signed petition to, and acted upon by. the Personnel Board. Upon receipt of such a written petition, the Board, after giving the petitioner(s). the Department Head(s) and the affected employee(s) at Leasttwo weeks’ written notice, shall hold a hearing to consider the proposed amendment. If the Personnel Board approves of any proposed amendment, it shall bring it before the next available Town Meeting for its consideration. If the Personnel Board disapproves any proposed amendment or shall fail to act thereof within fifteen days after the hearing (which failure shall be deemed disapproval), the petitioner(s) may the present the petition to the next available Town Meeting for its consideration. The Board of its own motion, after a similar hearing and/or conference with parties interested, may propose an amendment to the Plan.
11 SECTION 19. SEVERABILITY PROVISION
In the event that any provision of this by-law, or application thereof, shall be held to be invalid by the proper authorities, this shall not be construed to affect the validity of any other provision, or application thereof, of this by-law.
12 SECTION 20: CLASSIFICATION SCHEDULE
SCHEDULE A: FULL-TIME SALARY GRADED POSITIONS
Minimum Midpoint Maximum
1 $37,100 $42,665 $48,283 2 $39,883 $45,865 $51,848 3 $42,874 $49,305 $55,736 4 $47,700 $56,048 $64,395
5 $51,278 $60,251 $69,224
6 $55,123 $64,770 $74,416
7 $66,250 $79,500 $92,750
8 $77,844 $93,413 $108,982 9 $91,466 $109,760 $128,053
POSITION TITLE PAY GRADE DEPARTMENT HEADS & MANAGEMENT STAFF Director of Public Works 9
Assistant Town Administrator 8 Director of Facilities Library Director Building Commissioner IT Manager Police Lieutenant Town Accountant
Conservation Agent 7 Director, Youth & Family Services Director, Council on Aging Director of Recreation Town Planner
SUPfR1SORS & TECHNICAL STAFF Assistant Town Clerk 6 Assistant Director, Youth & Family Services Outreach Coordinator
13 Business Administrator II 5 Children’s Librarian Staff Engineer Executive Assistant to the Board of Selectmen Program Coordinator
Business Administrator I 4 Maintenance Technician Assistant Treasurer/Collector Assistant Town Accountant
ADMINISTRATIVE & SUPPORT STAFF Administrative Assistant 3 Administrative Assistant II Senior Library Assistant
Library Assistant .3 Maintenance Mechanic
Maintenance Custodian 1
*Illcreases in salary rates exceeding the maximum will be considered on a case by case by the Personnel Board.
SCHEDULE B: [RESERVED FOR FUTURE USE]
SCHEDULE C: PART-TIME HOURLY GRADED POSITIONS
Seasonal Laborer 1 Electrician 2 Seasonal Laborer II 2 Election Worker (PT.) 3 Page, Library 3 Election Warden (P.1.) 4 Substitute Custodian 5 Interim Public Safety Communications Officer 9 Part-Time Police Dispatcher 9 Administrative Assistant 10 Business Assistant/Library Associate 11 Reserve Police Officer 11 Technical Specialist 11 Economic Development Coordinator 12 Interim Police Officer (Reserve) 12 Nurse 13 Electrician 13 Public Health Director 13
14 *While serving as an Interim Police Officer (Reserve), an employee will fall under Grade 12. After the interim designation has ended, the employee will revert to the Grade 11 classification.
Hourly Rates for Part-Time Positions
Grade Minimum Midnoint Maximum
1 Min wage* Midpoint $10.00 2 58.34 $10.35 $12.35 3 $8.84 $10.91 $12.98 4 $9.26 $11.52 $13.78 5 $9.71 $12.10 $14.49 6 $10.25 $12.74 $15.22 7 $10.73 $13.34 $15.95 8 $11.26 $14.02 $16.77 9 $11.82 $14.72 $17.62 10 $12.54 $15.60 $18.66 11 $13.87 $19.44 $25.00 12 521.00 $27.50 $34.00
13 . $29.00 $35.00 $41.00
*Municipayitiesare subject to the federal minimum wage law, not the state law.
SCHEDULE D: FIRE DEPT POSITIONS (not covered by Collective Bargaining Agreement)
Grade Proposed Pay Structure Drills Boxes Sinnal 55
1 Firefighter (Entry Level) 0.00 0.00 0.00 2 Firefighter I Certified 18.00 16.00 16.00 3 Firefighter LII Certified 19.00 17.00 17.00 4 firefighter I CertifiedlOperator 20.00 18.00 18.00 5 Firefighter I/TICertified/Operator 21.00 19.00 19.00 6 EMT (Entry Level) 0.00 0.00 0.00 7 EMT 18.00 16.00 16.00 8 EMT-I 20.00 18.00 18.00 9 Firefighter I Certified/EMT 20.00 18.00 18.00 10 Firefighter I/lI CertifiedlEMT 21.00 19.00 19.00
11 Firefighter I CertifiedlOperator/EMT 22.00 20.00 20.00 12 Firefighter I/Il Certified/Operator/EMT 23.00 21.00 21.00 13 Lieutenant 24.00 22.00 22.00 14 Lieutenant/EMT 26.00 24.00 24.00
Details. On any occasion that the Fire Chief determines that public safety is at risk (fire watches, pyrotechnic displays, pyrotechnic blasting for construction, etc.) and calls for a detail consisting of a Firefighter or Firefighters [not covered by any other collective bargaining agreement] to stand-by during any of these situations to monitor for fire, explosion, or any other possible hazard, the person or persons assigned to the detail will be compensated in the following manner:
$50.00 per hour $56.00 per hour for weekend or holiday
SCHEDULE E: MISCELLANEOUS ANNUAL COMPENSATION SCHEDULE
Cemetery Agent $8,000 Clerk. Board of Registrars $1,638.33 15 Emergency Management Coordinator $2,000 Registrar of Voters $205.66 Town Counsel (not including fees) $1,704.33 Tree Warden $4,000 Veterans’ Agent and Director of Veterans’ Services $15,000
SCHEDULE F: FEE BASED COMPENSATION (Recreation Seasonal Personnel)
Assistant Instructor 3 Camp Counselor I Camp Counselor 2 2 Lifeguard 5 Coordinator 6 Instructor I 6 Monitors 6 Program Driver 6 Assistant Supervisor 9 Supervisor 11 Instructor II 12 Master Instructor 13 Seasonal Nurse 13
Classification grade is reflective of “Hourly Rates for Part-Time Positions” in this plan.
SCHEDULE G: SPECIAL ADMENISTRATIVE AND SUPERVISORY POSITIONS
EfYectiveJuly 1, 2018, the Police Lieutenant will be classified under Schedule A. In addition to all the benefits provided employees under the SAP, he/she would be eligible for some additional benefits as provided to members of Mass COP Local 167, the police union collective bargaining agreement.
As a result, a separate policy is adopted by the Southborough Board of Selectmen and enforced by the Southborough Police Department subject to change in conjunction with future collective bargaining agreements.
SCHEDULE H: LONGEVITY SCHEDULE:full-Time Employees of Town of Southborough — Compensated annually at Anniversary Date
After 5 years $400 After 10 years $600 After 15 years $700 After 20 years $850 After 25 years $1,000 After 30 years $1,200 After 40 years $1,500
or do or act anything in relation thereto.
Proposed by: PERSONNEL BOARD Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: The Personnel Bv-La’a governs policies anctpus’ structures for non-union employees. The changes Ciie noted in bohL
ARTICLE 6: To see if the Town will vote to transfer a sum of money between and among various accounts for the fiscal year ending June 30, 2018, or do or act anything in relation thereto.
16 Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Support Advisory Committee Recommendation: At Town Meeting Summary: This article is intended to address any unexpected or unusualfiinding needs for the current fiscal year via transfers between accounts.
ARTICLE 7: To see if the Town will vote to raise a sum of money as may be necessary for the Town’s use for Fiscal Year 2019, and make appropriations of the same, as detailed following, or do or act anything in relation thereto.
SEE BUDGETS ON THE FOLLOWING PAGES
Proposed by: BOARD Of SELECTMEN Summary: See budget report including Adviso,y Committee and Bocurdof Selectmen’s FY19 recommendations. If the Acivison Committee recommendation dffers from that of the Board of Selectmen, it shall be noted in that departmental budget.
17 INSERT FDf FILE Of BUDGETS HERE
18 ARTICLE 8: To see if the Town will vote to raise and appropriate, or transfer from available ftrndsa sum of money for General Government capital items for the following purposes:
WATER ANT) DESCRIPTION REQUEST LEVY OTHER FUN1)S A MIS — Private Fiber Line to Cordaville Road S 30,000 $ 30,000 B. MIS — Upgrade Library Phone System S 8.000 $ 8,000 C. facilities — Replace Air Compressor Unit 5 12,500 $ 12,500 D. Library — Engineering for Drainage/Waterproofing $ 15,000 $ 15,000 E Facilities — Town House ADA updates $ 25,000 $ 25,000 F. DPW — Replace Transfer Station trailer $ 55,000 $ 55,000 G DPW — Sidewalk Plow/Snowblower/Sweeper $ 160,000 5160,000 H DPW — Replace Radio System $ 165,000 $130,000 $35,000 I. Repaving of Town House Parking Lot $ 150,000 $150,000 J. DPW Road Maintenance $ 400,000 $400,000 K. Emergency Management — Message Board $ 14,500 $14,500
or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: A. There is currently a leased fiber Optic service connecting these 2 buildings with data transfer speeds limited to 100MBps. This service is provided at a cost of $450 per month. By installing private fiber, the Town can realize faster connection speeds between the 2 buildings as well as reduce the monthly operating expenses; B. This request will allow for the Libra, phone system to be upgraded and joined to the ShoreTel VoIPsystem currently utilized by all other departments. The existing phone system at the Librwy has just recently come out of warranty and inclusion in the ShoreTel system will allowfor centralized management; C. This will provide the finds needed to purchase a new air compressor and thyer unit to replace the existing 40i- year old air compressor unit which is used to power various pneumatic tools and devices at the Southhorough DPW/ D. This willprovide thefirncLcneededfor the pwpose of identfting and evaluating corrective actions relctted to eliminating the ongoing issue of water infiltration in the lower level of the Southborough Libraiy; E. This will provide fitnds to address the service counters on the first floor of the Town Hotise, which do not conform to ADA requirements. In order to be cost-effa’ctive,Facilities will work with the State Prison for the woodworkingproducts, similar to those donefor theflirn iture in the Meeting Room; F. Thisproviclesfimds to replace a 2004 trailer. The trailers are used to transport the solid waste collected at the Transfer Station to 17,eelabrator in Miltburfor disposal; G. This vehicle is replacing the 1989 trackless machine. The vehicle being bought comes with a plow, snow blower and sidewalk sweeper attachments. The DPW already has a compatible mower attachment for machine. This ptirchctse gives the DPW the additional ability to rent roadwork attachments such as asphalt planers, asphalt reclaimers and infrared systems; H. The current DPW radios are lowfrequency. They are not compatible with Fire and Police systems and are no longer supported by our radio mam€fl,cturer. This article will replace all of the DPW radios, install a repeater and a base station at the DPW; I. fttnds will be used to regrade and pave the Town House parking lot to repair the septic system replacement areas and improve drainage in the lot and driveways; I This willprovide funding for road and sidewalk repair and maintenance, to be used in conjunction with the annttal allotment of Chapter 9Ofitndingfrom the State; K. The current unit is over 10 years old, and is showing rust and corrosion from weather exposure. Many of the original components have been replaced over the past six years. It has been used by Emergency Management, on behaf of other Town departments, to display informational messages for Town events and weather emergencies.
19 ARTICLE 9: To see if the Town wilt vote to raise and appropriate the sum of S10,000 for the purpose of paying the Town’s share of casualty and other tosses incurred to Town property and equipment which are not covered by insurance policies, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 10: To see if the Town will vote to raise and appropriate or transfer from any available funds the sum of $ 17,000 for the purpose of paying to retirees the amount due for accrued vacation and sick time, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article willflind any vacation and sick pay clueto emplovec’supon their retirement.
ARTICLE 11: To see if the Town will vote to raise and appropriate or transfer from available funds the sum of 525.000 for the purpose of hiring consultants, engineers, water quality specialists, and/or environmental consultants b various Town departments, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article allows town departments, with the approval of the Board of Selectmen, to hire outside expertise when the need arises. The2015 ctrticle votedfor the same purpose has been depleted.
ARTICLE 12: To see if the Town will vote to raise and appropriate, borrow and appropriate or transfer from available funds the sum of $100,000 for the ongoing maintenance of capital equipment and systems associated with town buildings and facilities. The Town facilities Manager shall recommend appropriate projects to the Town Administrator. The Town Administrator shall approve all expenditures under this article. The Town facilities Manager shall report all funded projects to the Advisory Committee as requested, or do or act anything in relation thereto.
Proposed by: BOARD Of SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article will providc’ for the maintenance and repair of capital eqittment and systems associated with the Town‘sbuildings andfacilities.
ARTICLE 13: To see if the Town will vote to authorize the Town Accountant to pay an outstanding invoice for $1,050.00 to RKG Associates, Inc. for services performed under contract with the Planning Board in September, 2016, or do or act anything in relation thereto.
Proposed by: PLANNING BOARD Board of Selectmen Recommendation: Advisory Committee Recommendation: Suniinaiy: This invoice ‘.i’asnot submitted in time to have been paid by tile end of Fiscal Year 2017, so it must be approved by afour-fiflhs vote at 2018 TownMeeting in accorclctncewith MG.L. Chapter 44, Section 61.
20 ARTICLE 14: To see if the Town will vote to raise and appropriate, borrow and appropriate or transfer from available funds the sum of 530.000 for a feasibility study for the Senior Center to renovate and expand existing bathroom facilities and meeting’program space. or do or act anything in relation thereto.
Proposed by: BOARD Of SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Sumnta’: This article willprovide thefinds neededfor the purposes of site investigations, site plans,floor plans, exterior building elevations, prelimina,y designs, and the preparation of construction documents to be used in the examination oftheftasibility of constructing additional bathrooms and meeting/recreational activity space at the Southborough Senior Center.
ARTICLE 15: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow a sum of money to fund necessary improvements to the St. Mark’s Golf Course, as required by the Public Safety facility construction in order to maintain continuity and playability of the course, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article is necessary toflind gocourse renovation and start-tip expenses, to ensure continuity of play during the construction of the Fttblic Safet’,facility.
ARTICLE 16: To see if the Town of Southborough will vote to raise and appropriate or borrow and appropriate a sum of money for capital repair/maintenance and/or design for the following:
Item Target Date Project Cost
Neary turf field (design ÷ permits) Summer 2018 $200,000 Kallander field repairs Summer 2018 (Reopen Fall 2019) $267,400 Trottier School track repairs Summer 2018 $279,500
Depietri field repairs Summer 2018 (Reopen Fall 2019) $197,400
Lundblad field design + specialty consultant + permits Summer 2018 $75,000 Total $1,019,300
or do or act anything in relation thereto.
Proposed by: RECREATION COMMISSION Board of Selectmen Recommendation: Advisory Committee Recommendation: Sunt in ary:
ARTICLE 17: To see if the Town will vote to amend the general by-laws of the Town by adding a new section to establish and authorize revolving funds for use by certain town departments. boards, committees, agencies or
officers under Massachusetts General Laws Chapter 44. § 53E½, or do or act anything in relation thereto.
DEPARTMENTAL REVOLVING FUNDS
I. Purpose. This by-law establishes and authorizes revolving funds for use by town, departments, boards, committees, agencies and officers in comection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or 21 activities. These revolving funds are established under and governed by General Laws Chapter 44, §53E ‘/2.
2. Expenditure Limitations. A department or agency head, board, committee or officer may incur liabilities against and spend monies from a revolving fund established and authorized by this by law without appropriation subject to the following limitations: A. Fringe benefits of full-time employees whose salaries or wages are paid from the fund shall also be paid from the fund; B. No liability shall be incurred in excess of the available balance ofthe fund: C. The total amount spent during a fiscal year shall not exceed the amount authorized by Annual
Town Meeting on or before July I of that fiscal year, or any increased amount of that authorization that is later approved during that fiscal year by the Select board and finance Committee.
3. tnterest. Interest earned on monies credited to a revolving fund established by this by-law shall be credited to the general fund.
4. Procedures and Reports. Except as provided in General Laws Chapter 44, §53E V and this by law, the laws, charter provisions, by-laws, rules, regulations, policies or procedures that govern the receipt and custody of town monies and the expenditure and payment of town funds shall apply to the use of a revolving fund established and authorized by this by-law. The Town Accountant shall include a statement on the collections credited to the fund, the encumbrances and expenditures charged to each fund and the balance available for expenditure in the regular report the Town Accountant provides the department, board, committee. agency or officer on appropriations made for its use.
5. Authorized Revolving Funds. The Table establishes: A. Each revolving fund authorized for use by a town department, board, committee, agency or officer; B. The department or agency head, board, committee or officer authorized to spend from each fund: C. The fees, charges and other monies charged and received by the department, board. committee, agency or officer in connection with the program or activity for which the fund is established that shall be credited to each fund by the Town Accountant; D. The expenses of the program or activity for which each fund may be used: E. Any restrictions or conditions on expenditures from each fund; F. Any reporting or other requirements that apply to each fund; and G. The fiscal years each fund shall operate under this by-law.
22 A B C D E F 0 Revolving Fund Depurtment, Board, Fees, Charges or Other Program or Activity tvpeeses Restrictions or Conditions on Fapenses Other Fiscal Years Committee, Agency or Receipts Credited to Fund Payable from Fund Payable from Fund Requirements/ Officer Anthorized to Reports Spend from Fund
Immunization/ Board of Health Fees charged for Supplies and expenses needed to Salaries and wages of fall time, part Fiscal year emergency Immunizations and other provide clinics and dispense time employees and other designated 2019 and dispensing clinic medications dispensed medications BOHagents shall he paid from the subsequent unnsal budget appropriation of the years Board of Health
Inspectionol Building Commissioner Fees charged by Sealer of Salaries of inspectors performing Salaries and wages of full time Fiscal year Services Weights & Measures, weights and measure, plumbing, employees shall be paid from the 2019 and Plumbing, Wiring, alternate and wiring inspections related to annual budget appropriation of the subsnqunnt inspectors including building those inspections Building Commissioner years for inspections
911 Field Department sf Public Field usage charges and OCRSupplies and expenses needed for Salaries and wages of full time Fiscal year Maintenance Works annual fee maintenance of field; debt employees shall be paid from the 2019 and service on field replacement annual budget appropriation of the subsequent Department of Public Works. years Wetland Conservation Commission Wetland filing fees Departmental and consultant Salaries and wages of full time Fiscal year Protection costs for review of projects employees shall be paid from the 2019 and involving wetlands annual budget appropriation of the subsequent Conservation Commission. years Hazardous Fire Department Fees relating to hazardous Costs related to responding so Salaries and wages of full time Fiscal year Materials materials incidents hazardous materials incidents, employees shall be paid from the 2019 and annual budgntappropriation of the Fire subsequent Department. years CPRClasses Fire Department Fees for CPRclasses Supplies and nvpenses needed to Salaries and wages of fsll time Fiscal year run CPRclasses employees shall be paid from the 2019 and annual budget appropriation of the Fire subsequent Department. years Community Conservation Commission Garden Rental Fees Supplies and expenses for Salaries and wages of fall time Fiscal year Garden running Community Garden employees shall be paid from the 2019 and annual budget approoriation of the subsequent Conservation Commission years Recreation Recrnaton Commission Fees charged for attending Salaries and wages for part-time Salaries and wages of full time Fiscal year Programs programs employees directly ranning employees shall be paid from the 2019 and programs; supplies and espenses annual budget appropriation of the subsequent needed to provide programs and Recreation Commission. years upgrade facilities Tobacco Control Board of Health Fees from Tobacco Vendors Sspplies and nvpvnses to Salaries and wages of full time, part Fiscal year Program provide periodic compliance time employees and other designated 2019 and checks and education of tobacco BOHagents shall be paid from the subsequent vendors annual budget appropriation of the years Board of Health
23 Proposed by: BOARD OF HEALTH, BOARD OF SELECTMEN, RECREATION COMMISSION, AND CONSERVATION COMMISSION Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 18: To see if the Town will vote pursuant to Massachusetts General Laws, Chapter 44 § 53E V2to authorize the following spending limits for fiscal Year 2019:
1. lmrnunization’emergency dispensing clinic; $12,000. 2. Inspectional services; $100,000. 3. 9-11 Field Maintenance; $100,000. 4. Wetland Protection; $30,000. 5. Hazardous materials; $75,000. 6. CPR classes; $6,500. 7. Community garden; $2,500. 8. Recreation programs; $350,000. 9. Tobacco Control Program; $4,000.
or do or act anything in relation thereto.
Proposed by: BOARD Of HEALTH, BOARD OF SELECTMEN, RECREATION COMMISSION, AND CONSERVATION COMMISSION Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article approves the spending limitsfor revolving fhnclsthat are now authori:c’clhv Townhi—law.
ART! LE 19: To see if the 1 own vilI vote to rescind the horro my authorization fbr septic repair loan prorain.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 20: To see if the Town will vote to accept a Deed of Conveyance from Robert J. Depietri, Jr. (Southborough Realty Trust 11).Owners of certain parcels of land located at 0 Kimberly Lane. Assessor’s Map 9 Lot 16 and Map 9 Lot 34 pursuant to the authority of Massachusetts General Laws, Chapter 60, Section 77C. Being the same premises referred to in a Deed recorded on May 21. 1993 in the Worcester Registry’ of Deeds, Book 15201. Page 248. Said parcels containing 1.97 acres and 1.34 respectIvely more or less, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: ARTICLE 21: To see if the Town will accept the provisions of Massachusetts General Laws, Chapter 59. Section 5, Clause 410, which authorizes an annual increase in the income (gross receipts) and asset (whole estate) limits for exemptions granted to senior citizens under General Laws Chapter 59, Section 5, Clause 4lC, by the percentage increase in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index for the previous year as determined by the Commissioner of Revenue, to be effective for exemptions granted for any fiscal year beginning on or after, July 1, 2018, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Sttntntary: This updates the senior exemption, Clause 41C, adopted at the October 2002 Town Meeting by applying a COLA ctdjustment to the annual income and asset limits that are used to determine eligibility. Currently, the income limits are $20,000 f single, $30,000 if married, and the asset limits are $40,000 f single, and $55,000 if married, with no infiationarr factor applied to either.
ARTICLE 22: To see if the Town will vote to accept the report of the Community Preservation Committee for the FY 2019 Community Preservation Projected Receipts and act upon the recommendations of the Community Preservation Committee and to set aside for later expenditure, certain sums of money from the Community Preservation fund established pursuant to Chapter 44B of the General Laws, as follows:
Estimated Surcharge Receipts (based on Town Treasurer’s projections): $338,000 State Match (projected State match) $42,791 Total Projected Revenue $380,791
Set Aside- Open Space
S 38,079 to be set aside, held in the Community Preservation fund, and spent in fy20 18 or later years for acquisition, creation or preservation of open space. and for the rehabilitation and or restoration of open space acquired under the Community Preservation Act.
Set Aside — Historic Preservation
$ 38,079 to be set aside, held in the Community Preservation Fund, and spent in FY20 18 or later years for the acquisition, preservation, rehabilitation and restoration of historic resources.
Set Aside — Community Housing
$ 38,079 to be set aside, held in the Community Preservation fund, and spent in fY20l8 or later years for the creation, preservation and support of community housing, and for the rehabilitation and or restoration of community housing acquired under the Community Preservation Act.
Administrative Costs — Community Preservation Committee
$ 19,040 to defray the administrative and operating expenses of the Community Preservation Committee in fy20 18 for the Community Preservation Fund
Set Aside -Budgeted Reserve/Discretionary
Reserved For fY19 CPF (Budgeted Reserve/Discretionary) $ 247,514
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation:
25 Advisory Committee Recommendation: Suntmaiy: These set ctsides are an ctnntial requirement under the Community Preservation Act.
ARTICLE 23: To see if the Town will vote to appropriate $XX.XXX for FY19 short-term note from the CPA Historic Preservation Reserve fund to be applied towards interest payments for the Perpetual Preservation Restriction on 84 Main Street also known as the Burnett House for the purpose of Historic Preservation. Said funds to be expended under the direction of the Director of Finance and Community Preservation Committee; or take any other action thereto.
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary: This article is the Commttnitv Preservation fund payment towards the FY19 interest offitndingJbr the Presencttion Restriction of 84 Main Street.
ARTI(’LE 24: CPA project
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisor Committee Recommendation: Stuit incity:
ARTICLE 25: CPA project
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Sum inaly:
ARTICLE 26: CPA project
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Sumni city:
ARTICLE 27: CPA project
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Suinmaty:
ARTICLE 28: CPA project
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
26 ARTICLE 29: CPA project
Proposed by: COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 30: To see if the Town will vote (i) to accept as a public way the relocated and altered layout of Washington Street in Southborough, and (ii) to accept as a public way a portion of Coslin Drive in Southborough. both of which are more particularly shown on a plan entitled “Washington Street Discontinuation and Relocation Plan of Land in Southborough, MA prepared for Dell, EMC” dated february 2, 2018 and prepared by Beals and Thomas. Inc., and a plan entitled “Coslin Drive Acceptance Plan of Land in Southborough, MA prepared for Dell, EMC” dated December 29, 2017 and prepared by Beals and Thomas, Inc., copies of which are on file with the Town Clerk, and to authorize the Board of Selectmen to acquire for public way purposes. by purchase, gift andior eminent domain, the fee to anor easements in the parcels of land included within said altered layout of Washington Street and such portion of Coslin Drive, all as shown on said plans, but excluding any access, drainage, utility or other easements serving abutting properties, and further to transfer the care, custody and control of the parcels of land outside the altered layout and hereby discontinued from the Board of Selectmen for public way purposes to the Board of Selectmen for the purposes of conveyance, and to authorize the Board of Selectmen to discontinue, release or convey all of the Town’s right, title and interest in the discontinued portions of Washington Street shown on such plan on such terms and conditions, and for such consideration, which may be nominal consideration, as the Board of Selectmen deems appropriate, or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Sum Iltaly: This action is required to make the ‘new location of Washington Street and a portion of Coslin Drive in Southborough public tavs, and to discontintte the former locations of Washington Street as shown on the plans on file with the Town Clerk. The new location of Washington Street and the portion of Coslin Drive to be accepted as public ways have been constructed and completed by EMC Corporation in accordance wit/i subdivision plans approved by the Planning Board in 2008. This configuration rotttes Washington Street into Costin Drive in Southborough The motionfor this article requires 2i3 majority vote.
ARTICLE 31: To see if the Town will vote to amend the zoning by-laws of the Southborough Code Chapter 174 entitled “Zoning” by striking therefrom in Section 174-10(G) in its entirety which specifies:
“any person aggrieved by the action of the Planning Board on a site plan approval application may appeal said action to the Zoning Board of Appeals as provided in Article VI hereof,”
or do or act anything in relation thereto.
Proposed by: BOARD Of SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 32: To see if the Town will vote to amend the provisions of the Southborough Code Chapter 41 entitled “Town Meeting”, Section 41-18 thereof by striking the section in its entirety and inserting in place thereof the following text:
27 “A motion to reconsider a vote of the Town Meeting is in order and shall be entertained when moved by a person who voted on the prevailing side of the original vote on the warrant article. Any such vote of the Town Meeting shall be reconsidered only by a two-thirds (23) vote. Any such vote on a warrant article may be reconsidered and defeated only once.
Further, at least one new warrant article must be considered following the disposition of the warrant article brought forth for reconsideration unless it is the last article at the Town meeting.”
or do or act anything in relation thereto.
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 33: To see if the Town will vote to amend Chapter 41, Section 6 of the Code of the Town of Southborough, Massachusetts, by inserting the following text as subsection C:
C. The Moderator may select any two or more warrant articles to create one or more groups of so-called “consent” articles. for each such group of “consent” articles, the Moderator shall ask the voters at the Town Meeting, article by article, if any Town Meeting member wishes to “hold” a particular article, and any such “held” article shall be removed from the group of “consent” articles. For the remaining “consent” articles in the group that have not had a request to be “held”, the Moderator may ask for a single vote of the Town Meeting for the entire group of the remaining “consent” articles, and such single vote shall have the same effect as an individual vote (to either approve or disapprove) each of the non-”held” “consent” articles in the group.
,or do or say anything in relation thereto.
Proposed by: ADVISORY COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Sutizntaiy:
ARTICLE 34: To see if the Town will vote to authorize the Northborough-Southborough Regional School District to establish a Stabilization Fund according to Chapter 71 Section 16G 1/2 for the purposes of funding capital items as identified in the Northborough-Southborough Regional School District Capitol Plan, or do or say anything in relation thereto.
Proposed by: REGIONAL SCHOOL COMMITTEE Board of Selectmen Recommendation: Advisory Committee Recommendation: Summaiy:
ARTICLE 35: Plhldcr FtbI h en.’rprie fund f.r -\mbulancL’
Proposed by: BOARD OF SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Summary:
ARTICLE 36: Pleholder [thIih cnterprie fund for \\ ater
28 Proposed by: BOARD Of SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Sitnirnaty:
ARTICLE37: Placeholder - Charter to estab1th Town lanaeer
Proposed by: BOARD Of SELECTMEN Board of Selectmen Recommendation: Advisory Committee Recommendation: Suininarj’:
29 As the The As This Town As x3009. obvious enterprise ahead the enterprise activities TO: After lateness (March issues insurance, are mechanism FROM: Should RE: be In DATE: response evaluated an the a water statute open is fund preliminary refresher functions, aside with typically with Board you benefits 1) in — to fund fund
then TOWN FINANCE OPEB, fund the — the the
requires TOWN for have to — — researching for FY20 initial Enterprise Ambulance Brian Board Heidi Febwary may Town the inquiries (508) current due a for enacted an assumes HOUSE• the — activity. a discussions municipal any and final the the nature enterprise 485-0710 to recall, would discussions Kriger, an Ballantine, Board Meeting of fund further the any accounting, Water recommendation enterprise Selectmen regarding 15, 17
for DIVISION: this Conversely Funds regulatory all Fund COMMON in other of service would be will Town 2018 x30 a with further the preparation questions Division. TMbusiness” the costs fund
the OF 10 note Finance and suggest cost Accountant the not past the water fund FAX for it first STREET establishes we was the associated and nature for the be Department which option (508)
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have DirectrP TREASURER Water please in self-funded, labor, the like operations having suggested season. ambulance 480-0161 the annual sOUTHBOROUGH, of a Water of fund had fee Fall. equipment, ambulance Fund. be establishing do a with a the year Heads, — is preliminary separate recommendation established audit not Fund for trash, bba11antnfisouthrouhma.com charged audit suggest and the fund this hesitate the has the would both activity, has sewer, or billing.
could Town AND MASSACHUSE1TS does some accounting service in purchases. made this discussions found the 120 exchange to be to not be water, Regardless enterprise contact
is COLLECTOR Fire including a days consider mention in costs worthwhile accomplished no an seem the Chief and significant airport prior optimal for on me 01772-1662 Fall are to this goods financial of and retirement, this funds” function to at not of have operations, establishing option the option. 508-485-0710 DPW model next for as problems or due for fiscal flexible two the services. reporting can year. to Director various for to health Town same move year also etc. the As an an as or