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Town of Southborough, MA Meeting of the Board of Selectmen Thursday, February 22, 2018, 6:30 P.M

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Town of Southborough, MA Meeting of the Board of Selectmen Thursday, February 22, 2018, 6:30 P.M Town of Southborough, MA Meeting of the Board of Selectmen Thursday, February 22, 2018, 6:30 P.M. McAuliffe Hearing Room 17 Common Street, Southborough MA Note: Scheduled start times are approximate, with the exception ofpublic hearings. I. Call Meeting to Order II. Scheduled Appointments (Board may vote,) 1. 6:30 PM HEARING — Washington Street/Coslin Way Street Public Layout 2. Jesse Stein, SHOPC, RE: SHOPC membership and recruiting 3. Jason Malinowski — Update on Public Safety Building Committee 4. Brian Ballantine — Continued disccission of FY19 Operational & Capital budget III. Reports 1. Chairman’s Report 2. Town Administrator Report IV. Consent Agenda 1. Approve Meeting Minutes: February 6, 2018 2. Approve 1-year contract extension for F ire Chief 3. Appoint Torn Lafiamrne as Ex-Officio rnember to Municipal Technology Committee 4. Accept $500 donation from Harvard Pilgrim Health to 9/11 Field turf replacement project V. Other Matters Properly Before the Board 1. Re-naming of the St. Mark’s Golf Club 2. Update on Annual Town Meeting warrant; scheduling sponsors for presentations VI. Public Comment VII. Adjournment.(gI- Daniel L. Kolenda, Chairman UPCOMING MEETINGS March 6, 2018 March 20, 2018 Town of Southborough ii PLANNING BOARD 17 Common Street Southborough, Massachusetts 01772-1662 508-495-0710 ROAD ACCEPTANCE LETTER OF RECOMMENTATION TO BOARD OF SELECTMEN WASHINGTON STREET & COSLIN DRIVE (WASHINGTON ST. TO RT.9) February 6, 2018 To: Board of Selectmen Re: Recommendation for Road Acceptance: Washington Street & Coslin Drive (Washington Street to Route 9) Dell-EMC Definitive Subdivision At its regularly scheduled meeting of February 5, 2018, the Southbotough Planning Board reviewed the asbuilt plans, roadway layout plans and request for road acceptance for Washington Street and Coslin Drive (the portion from Washington Street to Route 9), part of the EMC Definitive Subdivision Southborough & Westborough, MA. Road Acceptance was requested by Beals and Thomas, Inc. on behalf of DelI-EMC represented by Paul Fitzgerald, V.P. Facilities and Real Estate Department, Dell EMC, 176 South Street, Hopkinton, MA 01748. There was no known bond to be reviewed. The Planning Board reviewed the Road Acceptance Review letter dated January 22, 2018 by Fuss & O’Neill, email of asbuilt plan review comments dated December 14, 2017 and memo dated January 26, 2018 by the Southborough Department of Public Works, and a letter dated February 5, 2018 by Attorney Aldo Cipriano, Town Counsel. After reviewing the materials and discussing the project, the Planning Board voted 4/0/1 (Ms. Luttrell-recused) to endorse the roadway layout plans and recommend road acceptance of Washington Street and portion of Coslin Drive at the Annual Town Meeting with the following conditions: 1) Dell-EMC, working in collaboration with Town Counsel and the Southborough DPW, shall formalize and properly document an agreement with the Town of Southborough that Dell EMC shall take responsibility for the ownership, maintenance and upkeep of the street lights and appurtenances on Washington Street and Coslin Drive (from Washington Street to Route 9) as part of the road acceptance, and based on the letter stating such dated February 2, 2018 by Dell-EMC’s Paul Fitzgerald to the Southborough DPW. Sincerely, Karma G. Quinn, P.E., Town Planner Town of Southborough Road Acceptance PB Recommend Letter to BOS-Washington St & Coslin Dr 02.06.18 ALDO A. CIPRIANO ATTORNEY AND COUNSELLOR AT LAW 277 MAIN STREET VICTORIA BUILDING SECOND LEVEL • ATRIUM SUITE MARLBOROUGH, MASSACHUSETTS 01752 TEL. (508) 485-7245 FAX (508) 485-2304 february 5, 2018 E-MAIL: [email protected] Planning Board Donald Morris, Chairman do Karma Quinn, Town Planner Town of Southborough Town House 17 Common Street Southborough, MA 01772 Re: Southborough Annual Town Meeting, Warrant Article for Acceptance of Relocated Washington Street, a Portion of Costin Drive and Discontinuance of Prior Location of Washington Street Dear Mr. Chairman and Board Members, As to the above-referenced matter, we have reviewed the correspondence by Attorney Toomey dated february 1, 2018 together with a proposed Warrant Article, furnished plans delineating the streets to be discontinued and accepted both in Southborough and in Westborough and other engineering documents and correspondence. We have also reviewed our previous files as to issues with the discontinuation of Washington Street as discussed with Attorney Joseph Jenkins several years ago. In this regard, please note that the general form of the Warrant Article is acceptable. In conjunction with the applicable provisions of M.G.L c.82, Section 21, as amended. The Planning Board should verify compliance with prior subdivision plans approved by the Board in 2008 together with an endorsed roadway layout plan for the Board of Selectmen’s consideration. The colorized version of the conveyancing plan furnished by Attorney Toomey clarifies and answers any questions this office had together with the assistance with the DPW Superintendant in explaining the intent and purpose of this roadway layout procedure. If we may be of further assistance, please advise. Respectfully submitt A. Cipriano, Esq. Town Counsel AAC/fc Cc: Mark Purple, Town Administrator BEALS+THOMAS , 4 REALS AND THOMAS, INC. T 5083660560 Reservoir Corporate Center F 508366.4391 144 Turnpike Road www.bealsandthomas.com Southborough, MA 01772-2104 Regional Office: Plymouth, MA February 5,201$ Donald C. Morris, Planning Board Chair C/O Karma Quinn, PE, Town Planner Southborough Town House 17 Common Street Southborough, MA 01772 Via: Hand Delivery & Electronic Mail: kguinn.southborouhma.com Reference: Washington Street & Coslin Drive Road Acceptance EMC Southborough/Westborough Campus Southborough. Massachusetts B--T Project No. 1600.31 Dear Mr. Morris: The portions of Washington Street and Coslin Drive to be accepted as public (see enclosures) have been constructed in substantial conformance with the conditions of the Definitive Subdivision Approval, dated October 6, 2008, except as noted herein. Construction documents dated June 17, 2015 depict minor revisions for the Coslin Drive portion, notably the water main replacement. The items outlined in Fuss & ONeill letter dated January 22, 2018 have been addressed. Department of Public Works Superintendent Karen Galligan has issued a memorandum to the Board of Selectmen dated January 26, 2018 recommending the roadways acceptance. Dell has issued a letter (under separate cover) regarding the private ownership of the light poles on the roadways to be accepted as public ways. Feel free to contact our office to discuss. Very truly yours, BEALS AND THOMAS, [NC. Thomas J. ich ak. PE Senior Civil Engineer Enclosures cc: Paul Fitzgerald, Dell Inc. TJM!dmt716003 1LT022 DØLL EMC February 2,2018 To: Southborough Department of Public Works CC: Southborough Planning Board Southborough Town Planner, Karma Quinn Beals and Thomas, Daniel Feeney From: Paul Fitzgerald, V. P. Facilities and Real Estate, Dell-EMC Re: Coslin Dr. and Washington St. Acceptance Attn: Karen Galligan, DPW Superintendent Dear Ms. Galligan, Pursuant to the January 25 meeting held on site at Dell’s Southborough property with you, Dell’s Facility Operations group, Beals and Thomas, and the Town Planner, am I tollowing up on the section of your meeting summary memo dated January 26th regarding ownership and responsibilities for the site lighting on Washington St. and Coslin Dr. in Southborough. Per suggestion the in your summary, I would like to confirm that Dell-EMC is willing to take responsibility for ownership, maintenance and upkeep of the lights and appurtenances as part of the roadway acceptance. We will work in collaboration with the Southborough DPW and Town Counsel on an appropriate agreement to properly document this agreement. Thank you again for your continued assistance and cooperation on this matter. aul Fitz eràld V. P. Facili e and eal Estate Dept. Dell-EMC Dell EMC • 176 South Street, Hopkinton, Massachusetts 01748-9103 • 508.435.1000 • dellemc.com TOWN OF SOUTHBOROUGH Tel: 508-485-1210 DEPARTMENT OF PUBLIC WORKS Fax: 508-229-4444 147 Cordaville Road Southborough, MA 01772 DATE: January 26, 2018 MEMORANDUM TO: Southborough Board of Selectmen CC: Mark Purple, Town Administrator Karma Quinn, Town Planner Tom Michalak, Beals and Thomas Paul Fitzgerald, Dell Corporation FROM: Karen Galligan, DPW Superintendent SUBJECT: Coslin Drive and Washington Street Acceptances As the DPW commented on December 14, 2017, the DPW feels that the section of Washington Street in Southborough and the section of Coslin Drive from Washington Street to Route 9 is ready for acceptance. The DPW’s engineer requested some changes on the as-built plans and also that a pedestrian sign that was knocked down be re-installed. Fuss and O’Neill also requested that two catch basin hoods be installed. The roadways are constructed well, the comments are being addressed and the as-builts reflect the constructed roadways, therefore the DPW continues to recommend accepting the roadways. The entity performing snow removal on the roadways is outside of the acceptance criteria and I apologize for bringing it up as part of this conversation before. This issue has been resolved. Specifically, I have spoken with Dell’s snow removal contractor and I am confident that we can come up with a snow removal contract that will not affect the DPW’s existing snow removal operations and that will keep the Coslin Drive and Washington Street area clear of snow and ice. After meeting with representatives from Dell and Beals and Thomas, and with the Town Planner, on site yesterday, I re-checked the plans and can confirm that street tights were part of the subdivision submission. I still believe that the Town should not take on liability for the lights. However, the Town has recently given a license to an association so that they could install street lights on the right of-way. Therefore. I recommend that the Town work with Dell to see if they will agree to hold a license for the ownership, maintenance and upkeep of the lights and appurtenances.
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