BIHAR MEDICAL SERVICES & INFRASTRUCTURE CORPORATION LIMITED 5th Floor Biscouman Bhawan, Gandhi Maidan, Patna-800001 Date: 27.05.2013 NOTICE INVITING TENDER Sealed Tenders are invited from Experienced, reputed/ Registered Transporters for transporting Drugs, Surgical & Sutures within State of Bihar from BMSICL Warehouses which are at Fatuha, Muzaffarpur, & Kasba (Purnia). Tender documents can be purchased from this office on payment of Rs 2000/-(Two Thousand only) against tender fee. Tender forms can also down loaded from BMSICL website: www.bmsicl.gov.in. and Tender fee (Rs 2000/-) can be submitted along with the tender. The Tenders will be received up to 3.00PM on 17.06.2013 And will be opened at 3.30PM on the same day at BMSICL OFFICE. (Managing Director) Bihar Medical Services and Infrastructure Corporation Ltd 1 TENDER FOR Transport Services for Supply of Drugs, Surgical & Sutures Tender No: BMSICL/2013-14/TPT-001 Bihar Medical Services & Infrastructure Corporation Limited 5th Floor, Biscomaun Bhawan, Gandhi Maidan, Patna (Bihar), India 2 Bihar Medical Services and Infrastructure Corporation, Limited, Patna. 5th Floor Biscomaun Bhawan Gandhi Maidan, Patna (Bihar) India Telephones: 0612-2219634/35 Fax: 0612-2219634 Email: [email protected] INVITATION FOR BIDS FOR Provision of Transport Services for Supply of Drugs, Surgical & Sutures BID REFERENCE: BMSICL/2013-14/TPT-001 DATE OF COMMENCEMENT OF SALE OF BIDDING DOCUMENT: 27/05/2013 LAST DATE FOR SALE OF BIDDING DOCUMENT: 17/06/2013 PRE-BID MEETING: 03/06/2013at 12.00 pm LAST DATE AND TIME FOR RECEIPT OF BIDS: 17/06/2013 UPTO 03.00 pm TIME AND DATE OF OPENING: 17/06/2013AT 03.30 pm OF BID PLACE OF OPENING OF BIDS: Bihar Medical Services & Infrastructure Corporation Limited, 5th Floor, Bisomaun Bhawan, Gandhi Maidan, Patna 800001. Bihar ADDRESS FOR COMMUNICATION: Bihar Medical Services & Infrastructure Corporation Limited, 5th Floor, Bisomaun Bhawan, Gandhi Maidan, Patna 800001. Bihar 3 INDEX 1. ELIGIBILITY CRITERIA------------------------------------------------------------05 2. INSTRUCTION TO TENDERERS -----------------------------------------------05 3. GENERAL TERMS AND CONDITIONS------------------------------------------06 4. DOCUMENTS TO BE SUBMITTED -----------------------------------------------07 5. SPECIAL TERMS & CONDITIONS OF TRANSPORT CONTRACT----08 6. ANNEXURE- I ---------------------------------------------------------------------------12 7. ANNEXURE – II ------------------------------------------------------------------------13 8. ANEEXURE – III -----------------------------------------------------------------------14 9. ANNEXURE – IV -----------------------------------------------------------------------16 10. CONTACT DETAIL – V --------------------------------------------------------------28 4 Tender for Transport Services for Supply of Drugs, Surgical & Sutures MANAGING DIRECTOR BIHAR MEDICAL SERVICES AND INFRASTRUCTURE CORPORATION LTD. FOR & ON BEHALF OF DEPARTMENT OF HEALTH, GOVERNMENT OF BIHAR (GoB), (hereinafter referred as Tender Inviting Authority unless the context otherwise requires) invites TENDER FOR Transport Services for Supply of Drugs, Surgical & Sutures for 2013-14, & 2014-15 I. Eligibility Criteria 1. The bidders shall own a fleet of at least 10 trucks OR having tie-up 20 trucks of minimum capacity 1.5 Tonnes. The details of the vehicles owned or tie up shall be furnished through authentic documents showing registration number, ownership, capacity etc. (Attested copies of RC Books, for example). 2. Transporters should have achieved an Average Annual Turn Over of Rs. 25 lakh in the last 3 years with proof of Balance sheet / IT returns. 3. At least one office in Patna & have well equipped office in Patna with good communication facilities like phone, fax, e-mail and PC 4. Should submit notarized affidavit that they have not been blacklisted or suspended by any of Government agency across India. 5. Agency should have an experience with Government, Semi Government or PSU’S. Related documents should be attached at the time of submitting the tender. II. INSTRUCTION TO TENDERERS 1. The tender is processed in Two parts viz. Part A: Techno Commercial bid. Part B: Price Bid. Part A of the tender form which is the Techno Commercial bid along with duly filled must be submitted in one sealed envelope super scribed with tender reference and “Techno Commercial Bid”. Part B of the tender form which should contain only the price bid must be submitted in another separate sealed envelope Super scribed with tender reference and “Price bid” as per price bid format. 5 All enclosures tenderers wish to submit must be enclosed with technical bid only and Price bid envelope must contain only rates. 2. Both separately sealed Techno commercial bid and Price bid must be put in a single envelope super scribed with tender reference and must be dropped in the tender box after identifying the box kept in the reception within specified date and time by the representative of the tenderer. Late offers and quotes through e-mail / fax/ courier will not be considered. 3. All tenderers can witness the opening of Techno-commercial bid. After evaluation of techno-commercial bids, price bids of only those transporters who are techno commercially found suitable will be opened on a subsequent date which will be informed to concerned parties in advance for witnessing price bid opening. 4. All entries in a tender document should be in one ink, corrections, over writings, cuttings, etc. are not permitted. All the columns in the tender form should be filled without leaving blank in any page of the tender and all the pages must be duly signed & seal by the tenderer. 5. Tender forms can be collected from the office of BMSICL on working days between 10.30 Hr and 17.30 Hr, after payment of Rs 2000/- (Rupees Two thousand only) by way of Demand draft drawn in favour of “Managing Director, BMSICL” payable at Patna. Tender forms can also be downloaded from the website www.bmsicl.gov.in. However, tender form fee of Rs.2000/- in such cases to be paid along-with tender by a separate DD (non refundable). Any amendments to the tender will be put on website only. III. GENERAL TERMS AND CONDITIONS 1. In quoting the rates, the tenderers are advised to take into account all the factors including any fluctuations in the market rates, toll charges, entry charges etc. No claim shall be entertained on this account after acceptance of the tender or during the currency of the Contract. 2. Before tendering, the tenderers are advised to carefully go through the Terms and Conditions of the Contract and the Tender Notice which form part of the Agreement to be entered into. 3. The rates quoted shall remain valid for 3 MONTHS from the date of opening of tenders. Withdrawal of tender during the above period of three months shall entail forfeiture of the full amount of the Earnest Money Deposit. 4. In the event of the tender being submitted by a firm, the tender must be signed separately and legibly by each partner or member of the firm or in their absence, the person holding the power of attorney on behalf of the firm. In the later case, the power of attorney, duly attested by a Gazetted Officer, must accompany the tender. 6 5. Every tender must be accompanied by a Demand Draft for Rs.50,000/- (Rupees Fifty Thousand only) drawn in favour of Managing Director, BMSICL, Payable at Patna towards Earnest Money. This money shall not carry any interest and the money will be refunded to the unsuccessful tenderers after three months from the date of opening of the tender or within one week from the date of finalisation of the award whichever is later. EMD can be deposited by a DD from Scheduled Banks. 6. Tenders without Earnest Money Deposit will not be accepted. EMD is to be paid by a DD only. Payment by any other mode except DD towards Earnest Money Deposit is not acceptable. 7. Successful Tenderer has to submit a performance security of Rs 250000/- (Two lakh Fifty Thousand Only) in form of Demand Draft or Bank guarantee in the format given by BMSICL. 8. Successful tenderers have to execute an agreement on stamp paper of Rs.100/- as token of having accepted the rates, terms and conditions of this Contract. 9. In case the Transporters whose tender is accepted fails to sign the contract Bond and deposit the necessary Security deposit and arrange for Bank guarantee as required, within fifteen days from the date of receipt of orders to execute the contracts, the amount of Earnest Money already deposited by them shall be forfeited and acceptance of his tender will be withdrawn. 10. If a Tenderer withdraws their offer after submission and before acceptance of their tender then the Earnest Money deposited by him is liable to be forfeited. 11. BMSICL, reserves the right to accept or reject any tender in part or full at their discretion without assigning any reason. 12. The offers should be in full conformity with the terms and condition of this tender. No counter conditions are acceptable, and incorrect and incomplete tenders will be rejected. 13. Tenders not submitted on the prescribed forms will be rejected. 14. The Contract shall be in force for TWO YEARS from the date of award of contract 15. If a tenderer deliberately gives wrong information in his tender or creates conditions favourable for the acceptance of his tender, BMSICL, reserves the right to reject such tender at any stage. 16. If any unethical practices are adopted for securing the Contract, The offer of such a tenderer shall be rejected. IV. DOCUMENTS REQUIRED TO BE SUBMITTED Certificate of incorporation / registration Article or Memorandum of Association or partnership deed as the case may be. 7 Registration certificate from central excise and trade/sales tax department. Non-conviction certificate / an affidavit duly notarized. Names & Addresses of reputed firm / Government of India Undertakings / State Government establishments with whom Contracts have been entered into by the tenderers, during last five years. Printed list of the offices with full address and telephone numbers of the tenderer. Registration number of the vehicles owned or Tie up by the Tenderers with details of the coverage of Permit.