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Annual Report 2017

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Annual Report 2017 annual report 2017 tirotiro contents highlights 4 agenda 5 minutes of 2016 agm 6 trustees 10 chairman’s report 12 strategic directions 14 distributions 16 summary of distributions paid 18 business reports 20 - rerewhakaitu forest 20 - kiwifruit and otukawa 22 - maniatutu farm 25 - new zealand premium whitebait 26 financial report 28 audited financial statements 33 our tohu Inside back cover ROTOITI 15 | annual report 2017 3 kaupapataka 14,748 agenda Registered 2017 ANNUAL GENERAL MEETING Rotoiti 15 WAIKOHATU MARAE, ROTOITI SATURDAY 25 NOVEMBER 2017 at 10.00am Shareholders Registrations commence at 9.00am 1. MINUTES 2. CHAIRMAN’S REPORT 3. STRATEGIC DIRECTIONS REPORT 4. BUSINESS REPORTS 5. FINANCIAL REPORT $221,837 6. DISTRIBUTIONS REPORT 7. GENERAL BUSINESS Grants paid $ for the year $44,373,006 Total Asset Base 4 ROTOITI 15 | annual report 2017 ROTOITI 15 | annual report 2017 5 ngā mīneti minutes ANNUAL GENERAL MEETING The meeting of 174 owners was chaired by Tamateatutahi Kawiti and the Hoete maniatutu farm auditor Cookson Forbes. Glenn discussed hunting club Arapeta Tahana Jnr and was opened with whanau from Ngati Pikiao. the forestry, investment and kiwifruit i OF OWNERS Piki Thomas provided the annual report Arapeta explained there has been a mihi and karakia from Kaiawhiti Tahana. for Maniatutu Farm. He acknowledged ncome which were the main sources of i complaints to the trustees by RESOLVED the dedicated work of the trust’s two ncome for the Trust. He referred to shareholders and hunters who have been HELD AT TAURUA MARAE “The Chairman’s Report be accepted.” sharemilkers Glenn and Yvette Amoamo. specific expenses across those items, refused access by the Rotoiti 15 Hunting present (Dennis Waiti/John Fenwick) Carried Piki congratulated Glenn and Yvette administration costs and answered Club for no apparent reason. Dennis Waiti ROTOITI See attached Attendance Register (174) questions about distributions. further for receiving a certificate from said that he himself has been refused and strategic directions Fonterra for the 100% quality of their milk. put forward the motion. Arapeta mentioned that there was ON SAT, 26 NOVEMBER 2016 apologies Arapeta explained the strategy and said $108,000 remaining in the budget from See attached Apologies Register (68) it was intended to enable the trust to kiwifruit RESOLVED distributions. It was decided to allocate it “To dissolve the hunting club committee AT 10:00AM collaborate with other entities to create Tina Ngatai provided the OTK report. RESOLVED to this year’s distributions in the and a new election take place with one better opportunities for the owners. He She was pleased to report that the “To accept the apologies” proportions already set out in the trustee on board” mentioned that this year the trust is orchard is in outstanding condition. (Arapeta Tahana/ John Fenwick) Carried distributions policy. (Dennis Waiti/ Ana Kingi) Carried looking at building its own capabilities, Rotoiti 15 is expecting to receive its first skills and creating employment dividend before Christmas. opportunities. Allan Richie asked about RESOLVED opening “To accept the financial reports and trust deed variations the use of 1080 poison. Tame Malcolm The Chairman, Arapeta Tahana, extended appoint Cookson Forbes as the Auditor” Arapeta referred the owners to copies of asked if the Trust gave any consideration a mihi to everyone and thanked the maniatutu road orchard (Tawhiri Morehu/Mary Stainton) Carried the proposed trust deed. He explained to the environment/kaitiaki side of things. owners for their attendance. Tina turned to the Maniatutu Road that copies were available at the office of orchard. She mentioned that the orchard GHA from the date advertisements Arapeta said that the trust was look- doc pest management minutes was severely damaged by PSA. The commenced. He outlined the main ing into implementing a new policy in Arapeta gave the background to the issue Owners were given time to read the trustees have since made the decision to changes and explained the logic behind particular for its farms. He also referred and explained the intent was to minutes of the previous AGM held on 21 engage the expertise of Hingatu Marsh. each one. There were no questions from to Makatiti Dome and explained the trust re- establish the trust’s role of November 2015. Merehira Savage the floor so he invited Glenn Hawkins to is looking to strengthen the kaitiakitanga kaitiakitanga. He explained that the Trust questioned the election process under- otukawa joint venture speak to the proposed increase in trustee side of its operation. have not committed to the use of 1080 taken. Arapeta advised that initially there Tina continued on to the Otukawa joint fees. and are currently investigating all options. was one vacancy but due to the sudden venture report for the year. She explained RESOLVED Discussion ensued, Tane Lawless said he death of Morris, the owners passed a that there was a loss for the year, however Glenn mentioned that the trust engaged “The Strategic Directions Report be would like the Trust to give the oppor- resolution to re-appoint Piki Thomas to it was a significantly smaller loss than the services of Strategic Pay and accepted.” tunity to the owners to undertake pest fill Morris’ position until that position is up what was forecasted. She thanked all explained their services. He explained the (Merehira Savage/John Treanor) Carried management. recommendation to move away from the for re-election. those involved for their hard work to reach this outcome. meeting fee structure to a provide a salary Tame Malcolm introduced himself and each without allowances for extra time. RESOLVED business reports: provided his credentials as an auditor for “To accept the AGM minutes of 21 The proposed changes are $13,000 gross whitebait 1080. He explained that the pest situation per annum per trustee and $26,800 for the November 2015 as a correct record of that in Okataina is urgent. Further discussion distributions Arapeta introduced Jeremy Gardiner from Chairman. meeting.” ensued, it was suggested that hunters and Pare Aratema expressed her New Zealand Premium Whitebait Limited (Arapeta Tahana/Huhana Church) Carried trappers be involved and a committee be disappointment that she missed out due to deliver his report. Jeremy introduced Discussion ensued on the floor, Merehira set up. It was decided that aerial 1080 not to not providing the required himself and explained the Whitebait Savage commended the trustees on their Arapeta Tahana acknowledged past be utilized. trustees Morris Meha and Willie Newton documentation. Arapeta explained the concept. He mentioned the first dividend work but agreed that some performance reasons behind the process and asked for was planned for 2018 and the Trust had measures need to be put in place. for their contribution to the trust and RESOLVED feedback to enable better efficiency. extended a mihi to their whanau for their invested $1.6M into the company. Arapeta “That Rotoiti 15 will not implement the use loss. said that the Trust has set up a limited RESOLVED of aerial 1080 for pest control” “To adopt the Trust Order Amendments as rerewhakaaitu partnership agreement which allows (Colleen Skerret-White/Allan Richie) Carried smaller entities to collaborate if they wish. proposed” chairman’s report Tina Ngatai provided the annual report for (Barnett Vercoe/Merehira Savage) Carried Arapeta gave the key highlights of his Rerewhakaaitu. She mentioned a recent Fred Whata mentioned that prior to the RESOLVED report for the last year. He explained how AGM there was a hui set up with visit to both Rerewhakaaitu and Rotoiti ”That the Business Reports be received” the Trustees made different investments concerned shareholders and the like. tuara matata Forests alongside forestry expert Rob (Merehira Savage/ Willie Emery) Carried At the hui it was decided that a committee to manage risk and that the increase in Tiopira. She acknowledged the planting geothermal assets was due to the return of undertaken by Newton Logging and be formed and further consultation hui be Arapeta explained that the trustees Rerewhakaaitu. discussed some observations she had financial report held with the owners. This is scheduled resolved by majority to enter into the made. Glenn Hawkins presented the financial for April 2017. partnership however Tina and Fred opted Arapeta introduced the Trust’s new reports. He referenced the new to decline. He mentioned they had major General Manager Brad Tatere. Brad accounting standards and explained how concerns with encumbrances over the introduced himself and acknowledged to read the new reports. Glenn referred to land. Glenn Sergeant asked what would whakapapa links to Te Rangiunuora, the clear audit opinion provided by the happen to assets that need removing. 6 ROTOITI 15 | annual report 2017 ROTOITI 15 | annual report 2017 7 ngā mīneti minutes continued... Arapeta replied that those would be Merehira Savage commended the general business compensated for. With no further John Lawless asked if the Trust had Trustees on their work this year and questions, Arapeta put forward the considered investing in Saw Milling? said that if the trust was open to it, that motion that the owners move to sign the Arapeta mentioned that the Trust is Ngati Rongomai Iwi Trust would like to Tuara Matata Agreement on behalf of currently in discussions with RedStag develop a relationship. Rotoiti 15 Trust. and it is definitely something that it is looking into. There being no further business, the RESOLVED Chairman declared the meeting closed “That the Trust sign and enter into the The Nikora whanau expressed their at 1.02pm. Tuara Matata Geothermal Agreement thanks for the koha at their mother’s with Mercury Energy” tangi. Signed as a correct record (Arapeta Tahana/John Lawless) Carried Junior Grant asked if the Trust would consider paying out dividends. Arapeta Tahana Arapeta explained that there are simply Chairman too many owners hence the reasoning behind providing grants.
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