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ESSEX FIRE AUTHORITY Essex County Fire & Rescue Service

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ESSEX FIRE AUTHORITY Essex County Fire & Rescue Service ESSEX FIRE AUTHORITY Essex County Fire & Rescue Service Meeting of Essex Fire Authority Service Wednesday, 11 Headquarters, 10:00 February 2015 Kelvedon Park, Quorum: At least one third of the total membership (9), to include a representative from each of the three constituent Councils Membership Councillor Anthony Hedley Chairman Councillor Barry Aspinell Councillor Alan Bayley Councillor Graham Butland Councillor Jenny Chandler Councillor Michael Danvers Councillor Andrew Erskine Councillor Carlo Guglielmi Councillor Ivan Henderson Councillor Ann Holland Vice-Chairman Councillor Paul Honeywood Councillor Michael Hoy Councillor John Jowers Councillor Tom Kelly Councillor Catherine Kent Councillor John Knapman Councillor Maggie McEwen Councillor James Moyies Councillor Ann Naylor Councillor Lady Patricia Newton Councillor Pierre Oxley Councillor Colin Seagers Councillor Anne Turrell Councillor Peter Wexham Councillor Andy Wood For information about the meeting please ask for: Judith Dignum (Committee Services Manager, Essex County Council) 03330134579 / [email protected] Page 1 of 132 Page 2 of 132 Essex Fire Authority and Committees Information Meetings of the Authority and its committees are open to the press and public, although they can be excluded if confidential information is likely to be considered. Meetings are held at Essex County Fire and Rescue Service Headquarters, Kelvedon Park, Rivenhall, Witham, CM8 3HB. A map can be found on the Essex County Fire and Rescue Service’s website (www.essex-fire.gov.uk); from the Home Page, click on ‘Contact Us’. There is ramped access to the building for wheelchair users and people with mobility disabilities. Please report to Reception when you arrive. The meeting rooms are located on the ground and first floors of the building and are accessible by lift where required. If you have a need for documents in an alternative format, in alternative languages or in easy read please contact the Committee Services Manager (contact details on the front page) before the meeting takes place. If you have specific access requirements please inform the Committee Services Manager before the meeting takes place. The agenda is also available on the Essex County Fire and Rescue Service website, (www.essex-fire.gov.uk). From the Home Page, click on ‘Essex Fire Authority’, then scroll down the page and select the relevant documents. Page 3 of 132 Part 1 (During consideration of these items the meeting is likely to be open to the press and public) Pages 1 Apologies for Absence 2 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct 3 Minutes - Essex Fire Authority 7 - 16 To approve as a correct record the minutes of the Authority's meeting held on 3 December 2014. 4 Minutes - Policy and Strategy Committee 17 - 24 To receive the minutes of the meeting held on 14 January 2015. 5 Minutes - Audit, Governance and Review Committee 25 - 32 To receive the minutes of the meeting held on 21 January 2015. 6 Chairman's Announcements 33 - 34 7 Industrial Action Update To receive a presentation by officers. 8 Budget for 2015-16 35 - 68 To receive a report by the Finance Director and Treasurer (EFA/014/15). 9 Treasury Management Strategy 69 - 86 To receive a report by the Finance Director and Treasurer (EFA/015/15). 10 Pay Policy Statement 87 - 98 To receive a report by the Director of Human Resources and Organisational Development (EFA/016/15). 11 Charging 99 - 106 To receive a report by the Finance Director and Treasurer (EFA/017/15). Page 4 of 132 12 Corporate Risk Register 107 - 118 To receive a report by the Finance Director and Treasurer (EFA/018/15). 13 Update – Volunteering Scheme within ECFRS To receive a presentation by the Volunteer Scheme Development Manager (on behalf of Assistant Chief Fire Officer, Safer and Resilient Communities). 14 ECFRS Workforce Report 2014 119 - 122 To receive a report by the Director of Human Resources and Organisational Development (EFA/019/15). 15 'Sprinkler’ Scheme 2014 Update 123 - 128 To receive a report by the Assistant Chief Fire Officer, Safer and Resilient Communities (EFA/020/15). 16 New Control Facility – Go Live 129 - 132 To receive a report by the Assistant Chief Fire Officer, Safer and Resilient Communities (EFA/021/15). 17 Date of Next Meeting To note that the next meeting of the Authority will take place on Wednesday 15 April 2015 at 10.00am. 18 Urgent Business To consider any matter which in the opinion of the Chairman should be considered in public by reason of special circumstances (to be specified) as a matter of urgency. Exempt Items (During consideration of these items the meeting is not likely to be open to the press and public) To consider whether the press and public should be excluded from the meeting during consideration of an agenda item on the grounds that it involves the likely disclosure of exempt information as specified in Part I of Schedule 12A of the Local Government Act 1972 or it being confidential for the purposes of Section 100A(2) of that Act. In each case, Members are asked to decide whether, in all the circumstances, the public interest in maintaining the exemption (and discussing the matter in private) outweighs the public interest in disclosing the information. Page 5 of 132 19 Fitness Standards & Pensions - Response to FBU Information relating to any consultations or negotiations, or contemplated consultations or negotiations in connection with any labour relations matters arising between the Authority or a Minister... 20 Essex Fire Authority – Cultural Review Information relating to any individual; Information relating to any consultations or negotiations, or contemplated consultations or negotiations in connection with any labour relations matters arising between the Authority or a Minister... 21 Urgent Exempt Business To consider in private any other matter which in the opinion of the Chairman should be considered by reason of special circumstances (to be specified) as a matter of urgency. Page 6 of 132 ESSEX FIRE AUTHORITY Essex County Fire & Rescue Service ESSEX FIRE AUTHORITY MINUTES OF THE MEETING OF THE AUTHORITY HELD ON WEDNESDAY 3 DECEMBER 2014 AT 10:00 HOURS IN FF37/8 AT SERVICE HEADQUARTERS, KELVEDON PARK Present: Councillor B Aspinell Councillor A Bayley Councillor G Butland until 11.20 Councillor J Chandler Councillor M Danvers Councillor A Erskine Councillor C Guglielmi Councillor A M Hedley (Chairman) Councillor I Henderson Councillor A Holland (Vice Chairman ) Councillor P Honeywood Councillor T Kelly Councillor C Kent Councillor J Knapman Councillor M McEwen Councillor J Moyies Councillor C Seagers Councillor A Turrell Councillor A Wood The following Officers were present in support throughout the meeting: Deputy Chief Fire Officer, Adam Eckley Assistant Chief Fire Officer, Safer & Resilient Communities, Paul Hill Assistant Chief Fire Officer, Operations, Dave Bill Finance Director & Treasurer, Mike Clayton Director, Human Resources and Organisational Development, Lindsey Stafford-Scott Clerk and Monitoring Officer, Philip Thomson Minute Secretary, Linda Boar 136. APOLOGIES FOR ABSENCE AND SUBSTITUTION NOTICES Apologies were received from Councillors M Hoy, J Jowers, A Naylor, P Newton, P Oxley, P Wexham. Apologies were also received from the Chief Fire Officer and the Service Solicitor. 137. DECLARATIONS OF INTEREST The Chairman advised that as well as an opportunity at the start of the meeting to declare any interests, Members are welcome to declare any interests as and when appropriate. 138. MINUTES The Authority received the minutes of the meeting held on 3 September 2014. Page 7 of 132 EFA Minutes 3 December 2014 Page 2 of 10 Resolution: It was resolved that the minutes were confirmed and signed by the Chairman. 139. POLICY & STRATEGY COMMITTEE – MINUTES OF THE MEETING HELD ON 30 SEPTEMBER 2014 The Authority received the minutes of the meeting held on 30 September 2014. Resolution: It was resolved that the minutes were received by the Authority. 140. AUDIT, GOVERNANCE & REVIEW COMMITTEE – MINUTES OF THE MEETING HELD ON 8 OCTOBER 2014 The Authority received the minutes of the meeting held on 8 October 2014. It was requested by Councillors Kent, Henderson and Danvers that an addition be made to the minutes within item minute number 117 to highlight the Acting Chief Fire Officer’s (A/CFO) previous connection to Kent Fire & Rescue Service in support of the Authority providing openness in relation to the independent advise received in relation to the matter concerning Pension Injury Payments. Councillor Knapman felt that there was no point in carrying out this change but it was agreed by the Chairman that the change be made with the comment that he hoped that Councillor Danvers was not suggesting any impropriety on behalf of the A/CFO. Councillor Kent commented that following the meeting of this committee, she was expecting the results of the enquiry into the pensions issue be included as an agenda item for the full Authority to explore and not merely for the full Authority to endorse as a minute within this document currently under scrutiny. Councillor Knapman proposed that the meeting endorse the actions agreed by the Audit, Governance & Review committee as seen within the minutes currently under examination, this was seconded by Councillor Guglielmi. Resolution: It was resolved that the meeting endorsed the actions agreed by the Audit, Governance and Review Committee; and the minutes were received by the Authority. 141. POLICY & STRATEGY COMMITTEE – MINUTES OF THE MEETING HELD ON 5 NOVEMBER 2014 The Authority received the minutes of the meeting held on 5 November 2014. Resolution: It was resolved that the minutes were received by the Authority. 142. CHAIRMAN’S ANNOUNCEMENTS The Chairman advised Members of recently attended events and incidents. These included; 1. FireBreak Pass Out Parades at: Clacton, 12 September Southend, 31 October Southend, 12 October Ingatestone Mother & Child, Southend, 24 October 21 November Page 8 of 132 EFA Minutes 3 December 2014 Page 3 of 10 2.
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