§ 1237.30 36 CFR Ch. XII (7–1–10 Edition)
(h) Document information about dig- 40–2007 (incorporated by reference, see ital photographic images as they are § 1237.3). produced. For permanent or unsched- (3) Follow the packing and shipping uled images descriptive elements must of nitrate film as specified in Depart- include: ment of Transportation regulations (49 (1) An identification number; CFR 172.101, Hazardous materials table; (2) Information about image content; 172.504, Transportation; 173.24, Stand- (3) Identity and organizational affili- ard requirements for all packages; and ation of the photographer; 173.177, Motion picture film and X-ray (4) Existence of any copyright or film—nitrocellulose base). other potential restrictions on image (b) Agencies must inspect cellulose- use; and acetate film periodically for an acetic (5) Technical data including file for- odor, wrinkling, or the presence of mat and version, bit depth, image size, crystalline deposits on the edge or sur- camera make and model, compression face of the film that indicate deteriora- method and level, custom or generic tion. Agencies must notify the Na- color profiles (ICC/ICM profile), and, tional Archives and Records Adminis- where applicable, Exchangeable Image tration, Modern Records Program File Format (EXIF) information em- (NWM), 8601 Adelphi Road, College bedded in the header of image files by Park, MD 20740, phone number (301) certain digital cameras. 837–1738, immediately after inspection (i) Provide a unique file name to about deteriorating permanent or un- identify the digital image. scheduled audiovisual records com- (j) Develop finding aids sufficiently posed of cellulose acetate so that they detailed to ensure efficient and accu- can be copied by the agency prior to rate retrieval. Ensure that indexes, transfer of the original and duplicate caption lists, and assignment logs can film to NARA. be used to identify and chronologically cut-off block of images for transfer to PART 1238—MICROFORMS the NARA. RECORDS MANAGEMENT § 1237.30 How do agencies manage records on nitrocellulose-base and Subpart A—General cellulose-acetate base film? Sec. (a) The nitrocellulose base, a sub- 1238.1 What is the scope of this part? stance akin to gun cotton, is chemi- 1238.2 What are the authorities for part cally unstable and highly flammable. 1238? Agencies must handle nitrocellulose- 1238.3 What definitions apply to this part? base film (used in the manufacture of 1238.4 What standards are used as guidance sheet film, 35 mm motion pictures, aer- for this part? ial and still photography into the 1950s) 1238.5 What publications are incorporated as specified below: by reference? (1) Remove nitrocellulose film mate- rials (e.g., 35mm motion picture film Subpart B—Microfilming Standards and large series of still pictures) from 1238.10 What are the format standards for records storage areas. microfilming records? (2) Notify the National Archives and 1238.12 What documentation is required for Records Administration, Modern microfilmed records? Records Program (NWM), 8601 Adelphi 1238.14 What are the microfilming require- Road, College Park, MD 20740, phone ments for permanent and unscheduled number (301) 837–1738, about the exist- records? ence of nitrocellulose film materials 1238.16 What are the microfilming require- for a determination of whether they ments for temporary records, duplicates, may be destroyed or retained after a and user copies? copy is made by the agency for transfer Subpart C—Storage, Use, and Disposition to NARA. If NARA appraises nitrate Standards for Microform Records film materials as disposable and the agency wishes to retain them, the 1238.20 How must microform records be agency must follow the standard NFPA stored?
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