EARNLEY PARISH COUNCIL 1 Charlmead, , , West , PO20 8DN Tel: 01243 203040 Email: [email protected] Website: www.earnleypc.org

Agenda for Earnley Parish Council Meeting to be held on the 23rd January 2020

I hereby give notice that a meeting of Earnley Parish Council is to be held 23rd January 2020 on commencing at 18.45 at Bracklesham Barn, Beech Avenue, Bracklesham. All members are hereby summoned to attend.

Signed L. Chater Clerk Earnley Parish Council Dated 16th January 2020

01.2020 PUBLIC QUESTION TIME

02.2020 APOLOGIES AND REASON FOR ABSENCE

03.2020 COUNTY COUNCILLOR’S REPORT

04.2020 DISTRICT COUNCILLORS’ REPORT

05.2020 CODE OF CONDUCT 1. Declarations of Interest on items included on the agenda 2. Dispensation requests

06.2020 HEALTH AND SAFETY 1. Parish Council Assets

07.2020 MINUTES – to agree and sign the minutes of the meeting held on 28th November 2019

08.2020 MATTERS ARISING FROM THE MINUTES NOT ALREADY ON THE AGENDA

09.2020 POLICY REVIEW and NEW POLICIES 1) Policy Review 1.1 Local Government Pensions Scheme Discretionary Policy – no action required 1.2 Councillors Code of Conduct – no action required 1.3 Dispensation Procedure – no action required 1.4 Code of Conduct Committee Terms of Reference – no action required 1.5 Freedom of Information Publication Scheme – no action required 1.6 Communication Policy – no action required 1.7 Complaints Policy – no action required 1.8 Complaints Committee Terms of Reference – no action required 1.9 Staff & Councillors Training Policy – replacement Policy 2) New Policies 2.1 Gifts and Hospitality Policy

10.2020 GDPR

By resolution the Parish Council may decide to exclude the Press and Public from any part of the meeting 1

1 Public bodies (Admission to Meetings) Act 1960 11.2020 FINANCE a) Bank Balances as at date of meeting b) Payments – ratification of payments made and payments for authorisation including any invoices received following publication of the agenda c) Financial Statement – November & December 2019 d) Budget Monitoring – year ended 31st March 2020 e) Additional hours worked by the Clerk f) Grant applications received and budgeted grants g) Transparency Act requirements third quarter h) Budget year ended 31st March 2021 i. Council Tax Referendum Principles ii. Council taxbase iii. Reserves iv. Set Budget i) Set Precept for year ended 31st March 2021 j) Household Waste Recycling Service 2021-2022 – to discuss the results of the survey and make a resolution the way forward. k) Unity Trust Bank – Resolution to remove Shaun Perry and add John Stant with authority to view and authorise payment.

12.2020 ENVIRONMENTAL MATTERS 1. Flood Prevention Update 2. Public Rights of Way – Cllr. Stant 3. What can the Parish Council do encourage residents to be more environmentally friendly? 4. Mobile Household Recycling Site – and Wittering

13.2020 PARISH PLAN 2016 -2021 – OBJECTIVES 1) Objective 5: To encourage community involvement and establish community volunteer groups within all areas of Earnley Parish 1.1 Tree and Hedgerow Survey 2) Discussion on the preparation of a replacement parish plan.

14.2020 HIGHWAYS 1. A27 –update 2. Village Gateways 3. Highway Meadow 4. Speed Indicator Device 5. Telephone Box – Clappers Lane

15.2020 EARNLEY CONCOURSE/EARNLEY PLACE

16.2020 EARNLEY GARDENS/BUTTERFLIES

17.2020 REPORT ON EXTERNAL MEETINGS

18.2020 CLERK’S REPORT AND CORRESPONDENCE 1. Newsletter to be circulated from 7th March 2020 2. Annual Meeting of Electors 19th March 2020

2 2.1 Agenda 2.2 Speaker 2.3 Refreshments 3.3 Advertising

19.2020 ITEMS FOR FUTURE AGENDAS

Filming of meetings and use of social media

During this meeting, the public can film the Committee and officers only from the front of the public gallery, providing it does not disrupt the meeting.

If another member of the public objects to being recorded, the person(s) filming must stop doing so until that member of the public has finished speaking.

The use of social media is permitted but all members of the public are requested to switch their mobile devices to silent for the duration of the meeting.

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