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Rfb-2020-020 RFB-2020-020 CONTRACT DOCUMENTS for the REPLACEMENT OF SEIFERT ROAD BRIDGE OVER WOOD CREEK BIN 2206350 PIN 2754.49 D036208 City of Rome, Oneida County, New York City of Rome 198 North Washington Street Rome, New York 13440 316 S. Clinton St., 2nd Floor Syracuse, New York 13202 Project No. 2191749 November 2020 PIN 2754.49 – REPLACEMENT OF SEIFERT ROAD BRDIGE OVER WOOD CREEK CITY OF ROME, ONEIDA COUNTY, NEW YORK TABLE OF CONTENTS GENERAL INFORMATION Bid Advertisement Bidders Checklist BID DOCUMENTS BD-1 Bid Form BD-2 Bid Proposal BD-3 Bid Bond BD-4 Certified Copy of Resolution of Board of Directors BD-5 Non-Collusive Bidding and Disbarment Certification BD-6 Affidavit of Worker’s Compensation BD-7 Iranian Energy Divestment Certification BD-8 Proposed DBE Commitment Locally Administered Federal Aid Projects - Chapter 12 - Contract Requirements POST BID DOCUMENTS PB-1 New York State Uniform Contracting Questionnaire PB-2 Proof of Insurance PB-3 Performance Bond PB-4 Emergency Contacts GENERAL CONDITIONS Agreement Instructions to Bidders Supplemental Instructions to Bidders New York State Prevailing Wage Rate Schedule Federal Prevailing Wage Rate Schedule Special Notes Special Specifications Supplemental Information Available to Bidders GENERAL INFORMATION BID ADVERTISEMENT Sealed proposals will be received by the City Clerk of the City of Rome, New York, until 11:00 A.M. local time, February 11, 2021, for the following project: RFB-2020-020 REPLACEMENT OF SEIFERT ROAD BRIDGE OVER WOOD CREEK Bids will be publicly opened and read aloud at 11:00 A.M., local time, the same day, February 11, 2021 in City Hall, Rome, New York. All mail must be received prior to 11:00 A.M. February 11, 2021 for bid opening. The City of Rome will not accept late bid submissions. Electronic submissions are not permitted for these bidding documents. Bid opening information will be available through YouTube immediately following the bid opening at https://m.youtube.com/channel/UC3-zq8doKqMbceHj5n0XSYg. Bid package can be delivered to Rome City Hall and dropped in overnight depository. Submission envelope to be sealed and clearly labeled. All bids shall be made on forms furnished by the City and each proposal shall be mailed to the Rome City Clerk, 1st Floor, Rome City Hall, 198 N. Washington Street, Rome New York, 13440, in a sealed envelope clearly marked as follows: BID DOCUMENTS RFB-2020-020 PIN 2754.49 - REPLACEMENT OF SEIFERT ROAD BRIDGE OVER WOOD CREEK (Bidder’s Name) Project Location: Seifert Road, Rome, NY 13440 Owner: City of Rome Owner’s Representative: Butch Conover City of Rome Commissioner of Public Works 198 North Washington St., Rome, NY 13440 315-339-7635 Engineer: LaBella Associates, DPC 316 S. Clinton Street, 2nd Floor Syracuse, NY 13202 Each project proposal will be time-stamped by the City Clerk’s Office when received and must include all elements listed. PROJECT DESCRIPTION: The project includes demolition of the existing bridge and construction of a new bridge at the same location. Bids will be advertised electronically at www.romenewyork.gov; under the treasurer and purchasing tab. Bids are also advertised with BidNet Direct at www.bidnetdirect.com; and the New York State Contract Reporter at: www.nyscr.ny.gov/agency/index.cfm. The plans are available for download (Adobe PDF) at the City’s website on the purchasing tab at no charge; however, be advised that incomplete bids will be disqualified. Contractors that obtain contract documents from a source other than the issuing office must notify the issuing office in order to be placed in the official plan holder’s list, in order to receive addenda and other bid correspondence. Please contact the City Engineer’s Office at (315) 339- 7635 with your name, bid packet obtained, and email address to be placed on the official plan holder’s list. Bids received from contractors other than those on the official plan holder’s list will not be accepted. Addenda, if any, will be issued only to those persons whose name and address are on record with the City as having obtained a bid packet. Addenda to the bid, when issued, will be on file in the Engineering Office at least five days before the bid opening date. If addenda are issued for this contract, all official plan holders will be issued with addenda by mail or email. The acknowledgement of addenda is found on the Bid Form. All questions should be directed to Joseph Guiliano at the City of Rome electronically at [email protected] or (315) 339-7627 before 4:00 PM February 2, 2021. It is the policy of the City of Rome to encourage the greatest possible participation of minority and women-owned business enterprises. All qualified Minority and Women-Owned Business Enterprises (MWBE) suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination because of race, color, religion, national origin, sex, age, disability or sexual preference. The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award. This project has a 6% DBE participation goal; we also encourage MBE/WBE participation. This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on September 1, 2020 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder. The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://www.dot.ny.gov/dotapp/ebo/info . Bids shall be accompanied by money order, certified check or bid bond in the amount of five percent (5%) of the bid, payable to the order of the City Clerk, City of Rome, New York. The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at https://osc.state.ny.us/venrep/form_cca2.htm. The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract. PIN 2754.49 – SEIFERT ROAD BRIDGE OVER WOOD CREEK CITY OF ROME, ONEIDA COUNTY, NEW YORK BIDDER’S CHECKLIST In order to submit a complete bid, Bidders must submit the following documents: Completed Bid Form (BD-1) Competed Bid Proposal (BD-2) Bid Bond or Certified Bank Check – 5% of total base bid (BD-3) Completed Bidder Information Sheet (BD-4) Certified Copy of Resolution of Board of Directors (For Corporations) (BD-5) Completed Non-Collusive Bidding and Disbarment Certifications (BD-6) Completed Affidavit of Worker’s Compensation (BD-7) Completed Iranian Energy Divestment Certification (BD-8) Completed Proposed DBE Commitment (BD-9) Completed Disclosure Of Lobbying Activities Form (Appendix 12 – 1.4) The following forms are due from the apparent responsible low bidder within the time frame specified for each: New York State Uniform Contracting Questionnaire (PB-1), within 7 days after bid opening. Proof of Insurance (PB-2), within 15 days after bid opening. Performance Bond (PB-3), within 15 days after bid opening. Completed Emergency Contact Numbers (PB-4), within 15 days after bid opening. BIDDERS SHALL SUBMIT ALL DOCUMENTS PRESENTED IN THIS PROJECT MANUAL ON SINGLE-SIDED SHEETS IN THE EXACT ORDER SHOWN. NO SUBSTITIONS OF FORMS WILL BE ALLOWED. ENTRIES MAY BE TYPED OR LEGIBLY HAND WRITTEN EXCEPT AS SPECIFICALLY NOTED. BC-1 PAGE 1 BID DOCUMENTS BID FORM The following bid proposal is hereby made to: The City of Rome, New York (Project Sponsor). STIPULATED AMOUNTS: The Undersigned hereby proposes and agrees to perform all the work and furnish all the necessary labor, materials, equipment, tools and services necessary for The Replacement of Seifert Road Bridge over Wood Creek, BIN 2206350, PIN 2754.49, D036208. All work shall be undertaken in accordance with the Drawings, Specifications, and other Contract Documents prepared by LaBella Associates, DPC, 316 S. Clinton Street, 2nd Floor, Syracuse, NY 13202, for the following stipulated amounts: BASE BID WRITTEN: BASE BID FIGURES: ATTACH PROPOSAL UNIT BID SHEETS GENERAL: All applicable provisions of the Contract Documents shall govern all work of this proposal. KNOWLEDGE OF LOCAL CONDITIONS AND CONTRACT DOCUMENTS: The Undersigned has examined the locations of the proposed work, Drawings, Specifications, and other Contract Documents and is familiar with local conditions at the place where the work is to be performed.
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