CHAPTER Closing the Polls 7 ELECTION DAY 7:00 PM At 6:30 pm announce that Pollwatchers with proper credentials EMERGENCY INSTRUCTIONS may remain in the polling place after the polling place will close After the Polls Close. the polls close. Pollwatchers must in 30 minutes. At 7:00 pm remain inside the polling place. If If the ballot scanner stopped operating during voting hours announce that the polls are they leave after 7:00 pm, you do not and voted ballots were placed inside the ballot box located closed. Bring in the flag. Lock have to allow them to re-enter. Field in the ESC, you must: the polling place door investigators, stand-by judges, A. Break the orange seal on the auxiliary ballot box and place to stop other voters from stand-by polling place administrators inside the Broken/Used Seal Bag; entering the polling place. and any federal, state, county or city law enforcement official on Election B. Remove voted ballots from the ballot box; However, voters in line at Day assignment may enter and C. Insert each ballot into the ballot scanner; 7:00 pm, no matter how remain in the polling place before long the line, must be and after the polls close. D. If a ballot is rejected, press the “Override” button (number 3) allowed to vote. located on the back of the ballot scanner; Open Envelope 4 and remove E. If a ballot is rejected because of no judge’s initials, determine ALL items. if the ballot was issued properly and, if so, initial the ballot with the ballot marker and re-insert it into the ballot scanner; As you proceed with closing the F. If a ballot is defective or damaged, see page 60 for polls, you will need to record Processing Defective or Damaged Ballots. information on the Certificate of Results (Form 80), which is NOTE: Provisional ballots cannot be inserted into the located in Envelope 4. ballot scanner. No provisional ballots should be inside the ballot box. Make sure you complete all of the lines on Form 80. You should IMPORTANT: If the ballot scanner is inoperable and ballots keep one copy of Form 80 with cannot be processed, use the Orange Sticker, included in the you as you go through the closing transfer case, to notify the receiving station of unprocessed procedures. ballots. Please refer to page 85 for more information regarding these procedures. CHAPTER

59 7 E. Insert the “Duplicated Damaged D. If provisional ballots were Processing Defective or Ballot” into the ballot scanner. SPOILED, record the number Closing the Electronic Poll on the outside of Envelope P. Damaged Ballots F. Place the “Damaged Ballot” inside Book (Remember: SPOILED provisional Envelope D – Damaged Ballots. If the ballot scanner stopped ballots should not be in a 1. Tap the Return to Main button on working during the day and ballots Provisional Ballot Envelope, the voter search screen. Then tap were placed inside the ballot Record the number of completed Form 276P). the Manage Polls tab box located within the ESC, it is Provisional Voter Affidavits at the top of the screen. (Form 276P) E. If a voter or judge made a mistake possible that the ballot scanner on a Provisional Voter Affidavit 2. Tap the Close the Polls button at will not accept these ballots. If this A. All completed Provisional (Form 276P) and the affidavit was the bottom of the screen. happens, two judges, one from Voter Affidavit/Ballot Envelopes spoiled, it must be placed inside each political party, must make (Form 276P) must be placed Envelope P. You do not need to 3. Tap OK when the notice screen duplicate ballots. in Envelope P and returned record the number of spoiled appears. Then NO then YES on the following screens to continue A. Every ballot that cannot be read to the receiving station. Any Provisional Voter Affidavits. supporting documentation that closing polls. by the ballot scanner must be F. If you did not have any the voter provided must be marked “Damaged Ballot” and provisional voters in your 4. Verify that “Poll Status” has placed inside the plastic sleeve numbered starting with the precinct, record the number 0 changed to “CLOSED” on the affidavit, along with the number “1”. on the outside of Envelope P and voter’s completed Application 5. You may now turn off the power at return it to the receiving station. Closing the Polls B. Make sure you choose the same for Ballot, if applicable. the top of the electronic poll book. ballot style as the damaged G. Record the precinct, ward and B. Count the number of completed Break the seal on the compact ballot. date of election on the outside Provisional Voter Affidavit/ flash card cover and place in the C. At the top of the new ballot, of Envelope P. CHAPTER 7: Ballot Envelopes (Form 276P) Used Seal Bag. Open the cover, write “Duplicated Damaged and record that number on the H. Place all UNUSED Provisional using the stylus if necessary. Ballot” and give it the same outside of Envelope P. Voter materials inside the ESC. number as the damaged ballot. Do not write this information in C. Record the number of Remember: A Provisional Voter must the area where the candidates' completed Provisional Voter be issued a paper Official Provisional names or referenda are listed. Affidavit/Ballot Envelopes (Form Ballot and once the voter finishes 276P) on each copy of the voting, the Provisional Ballot must D. Initial the duplicated damaged Certificate of Results (Form 80). be placed, by the voter, inside the ballot, fill in the precinct Provisional Voter Affidavit/Ballot and ward and mark the same Envelope (Form 276P). The 276P with Return the stylus to its storage slot. choices from the damaged the completed ballot inside Eject the compact flash card by ballot. must be placed inside Envelope pressing on the square, black P and returned to the Receiving button. Place the compact flash Station. card in the white return box. 60 DO NOT GIVE COPIES OF Closing the Ballot Scanner THE BALLOT SCANNER and Removing the Memory PRINTED TAPE TO THE Pack POLLWATCHERS. 6. Unplug the Ballot Scanner and Check that all voted ballots have Remove the Memory Pack. been inserted into the ballot scanner. Make sure there are not DO NOT REMOVE THE MEMORY any voted ballots inside the ESC PACK IF THE BALLOT SCANNER IS ballot box. PLUGGED INTO A WALL OUTLET 61-2 61-6 (a) OR EXTENSION CORD. 1. Unlock ballot scanner rear door. 2. Close the polls on the ballot To remove memory pack you must: Remove the ballot scanner scanner. key from the blue supply box. Press the “Print Totals” button. Break the red seal on the Unlock the rear door of the ballot The following messages will memory pack door and place scanner located on the back of appear on the tape: inside the Broken/Used Seal the unit. Bag. n Message: Ready to close Hold the memory pack door polls? open; lift the lever up and If YES, press 0; slide it to the right. The If NO, press 9 memory pack will partially slide out. 3. Printing of the Results Tape. 61-6 (b) Remove the memory pack. If you answered YES, the Slide the lever back into its results tape will immediately original position and close begin to print. the memory pack door. 4. Recording Total Official voted Close and lock the ballot ballots. Record the number from scanner rear door. Place the 61-1 the public counter on each copy key back inside the blue

of the Certificate of Results supply box. (Form 80). IMPORTANT: THE JUDGES 5. Remove the morning zero/report MUST KEEP POSSESSION OF tape from the Ballot Scanner. THE MEMORY PACK WHILE IN Tear the printed tape off the 61-6 (c) THE POLLING PLACE. DO NOT CHAPTER ballot scanner and place inside LEAVE ON A TABLE UNATTENDED. the transfer case. You do not have to sign this tape. 61 7 5. Remove the Paper Roll from the Closing the Touchscreen Touchscreen Printer. and Removing the Results The printer is to remain attached Cartridge to the touchscreen. DO NOT REMOVE PRINTER. 1. Close Polls. Break the red seal located on the Break the red seal (place the Polls Open/Close door and open used/broken seal in the the door (place the used/broken Broken/Used Seal Bag) and 62-5 (A) seal in the Broken/Used Seal A. Twist off the wing nut; Bag). Move the dial to Close. 62-4 The results tape will automatically B. Remove the printer cover; print. You do not need to press the 3. Turn Power OFF. C. Tear or cut the paper between “Results Report” button. Press the Power switch (do the two rollers (on the face of the not hold). The unit will take printer); and a few minutes to completely power down and the screen D. Push the yellow locking tab and will become blank. slide the used paper roll and 62-5 (B) black sleeve off the yellow reel. 4. Remove the Results Cartridge. Place the printer cover back on

Closing the Polls Make sure the unit has the printer and re-seal the wing completely powered down nut. and the screen is blank before removing the results cartridge. 6. Sign and place used paper roll

CHAPTER 7: Break the red seal located on the inside the transfer case. Cartridge Ports door and open the All judges of election must sign 62-1 door (place the used/broken seal at the end of the used paper roll. in the Broken/Used Seal Bag). Tape the loose end of the paper Remove the results cartridge. to the roll and place the used Recording Total Touchscreen 62-5 (C) 2. paper roll inside the transfer case. voted ballots. IMPORTANT: THE JUDGES Record the number from the Public MUST KEEP POSSESSION Counter (located on the lower left OF THE RESULTS CARTRIDGE side of the screen) on each copy of WHILE IN THE POLLING PLACE. the Certificate of Results (Form 80). DO NOT LEAVE ON A TABLE UNATTENDED.

62 62-5 (D) 3. Insert the Results Cartridge into 6. A Consolidation Receipt will Consolidating and the left side of the card activator print once consolidation Transmitting the Results in the USB 2 port. has completed. Review and Printing the Results the receipt to determine if Tapes the consolidation was successful. Do not remove The voter card activator will the Consolidation Receipt. consolidate the results from If consolidation is successful, the memory pack and results do not remove the memory cartridge at the same time. DO pack or results cartridge at NOT CONSOLIDATE THESE this point. It is possible that DEVICES SEPARATELY. 63-3 consolidation may fail on 63-1 one or both of the devices. Consolidating the Results You must check the con- 2. Open the left side door on 4. With both the Memory Pack solidation receipt to find 1. Insert the Memory Pack into the card activator. and Results Cartridge inserted out if consolidation was the adapter connected to the into the card activator, press the successful or if it failed. voter card activator. When the “Consolidate” button. blue light goes on, push the If consolidation fails on either memory pack into the adapter the memory pack or the results a little further. cartridge, turn the unit off and then turn back on. Wait for NOTE: If the memory pack is not the unit to initialize and then inserted into the adaptor properly, attempt consolidation again. it could corrupt the information that is recorded on the memory If consolidation fails a second pack. This could cause the time, you will transmit the consolidation of the results to 63-2 results for the device that FAIL. Make sure the silver line, consolidated successfully. Proceed to transmitting on the memory pack, is even with 63-4 the adaptor case. instructions on page 64. 5. The message window will read “Consolidating” and show the serial # of the ballot scanner

and the touchscreen. CHAPTER

63 7 Transmitting and Printing the NOTE: The Official Election Results The second Official Election Sample – Form 80 Official Election Results Report Reports will begin to print, do not Results Report must be taped to wait for printing to finish, turn unit a wall where all pollwatchers 1. Raise the antenna located on OFF to stop the printing of the can view it. Reports. Do not remove any tapes the back of the card activator. Place one of the Official Election from the printer, leave attached Results Reports with each of the until you have completed the five Certificates of Results, transmission attempts and the (Form 80). Official Election Results Reports have printed. 6. The remaining Official Election Results Reports Once the card activator has may be issued to the initialized, press “Print/Transmit” pollwatchers. again. The message window will read ‘transmitting’. Once To print additional reports: 64-1 transmission has occurred, a Press the Menu button, Transmission Receipt will print. then the number 5, Review the receipt to determine then the number 4; 2. Press the “Print/Transmit” if transmission was a SUCCESS button. Press the number 1 and YES; or if it FAILED. At this point, if Closing the Polls 3. You will continue to transmit transmission FAILED, do not This function will produce even if both cartridges did not attempt to transmit again. one report. Repeat the steps consolidate. Press YES. until the number of reports Immediately following the Trans- needed is printed. 7. Turn the unit OFF and remove CHAPTER 7: 4. The message window will mission Receipt, the Official Election the Memory Pack and Results read ‘transmitting’. Once Results Report will begin to print. Cartridge. Insert the Memory transmission has occurred, a The card activator will print 12 Official

Pack, Results Cartridge and first Transmission Receipt will print. Election Results Reports. Each judge Official Election Results Report Review the receipt to determine must sign at the bottom of every (with Consolidation Receipt and if transmission was a SUCCESS Results Report. The first Official OFFICIAL ELECTION RESULTS REPORT Date: 11/04/14 Time: 10:40 AM

*************************************** *************************************** Transmission Receipt attached) or if it FAILED. Do NOT remove Election Results Report will also inside the white return box. the receipt. contain the Consolidation Receipt and the Transmission Receipt. You The white return box must be 5. If transmission FAILED, turn must place this tape inside the white returned to the receiving the unit OFF and then turn return box. station in the black return bag. back ON.

64 8. You must review the Official 10. Processing voted ballots with D. If a valid write-in vote is present 11. Place voted ballots inside Election Results Reports and valid write-in votes. for a candidate whose name plastic bag and close bag. determine if any valid write-in Write in votes may only be appears on the list of valid write- Remove the plastic bag from votes have been cast. To do so, counted for candidates who in candidates, you must complete the transfer case. Place the look at the area at the bottom have filed a Declaration of the reverse side of each copy of ballots inside the plastic bag of the tape marked “Write In Intent with the Board of the Certificate of Results (Form 80) and close the bag. Record Detail (Edges)”. If a name(s) Elections. The list of valid with all the required information. the precinct and ward on the appears under this column, write-in candidates will be label. E. Fold and place ALL voted ballots refer to the list of valid write-in delivered in the Election Day with Write-In votes in Envelope W. candidates and, if the candi- Envelope. You must check 12. Seal and sign the bag. date is valid, record the infor- each office for write-in votes. Inside Envelope W, you will find Place the Voted Ballots mation on each copy of the a NEW green sticker. If you Security Seal over the The ballot scanner will separate Certificate of Results, place voted ballots with Write-In recloseable seal. Record the ballots with write-in votes and (Form 80). votes inside Envelope W, then precinct and ward on the seal. deposit them into the front section you MUST place this green sticker All judges of election must of the ballot box. This includes 9. Remove the voted ballots on the top of the Transfer Case. affix their signature on the ALL write-in ballots, not just the from the ballot box. security seal. ones with valid write-in votes. The Break the seals on the Write the number of ballots on the judges must review each write-in side of the ballot scanner. Lift outside of the envelope. If there vote to verify if the write-in vote and ballot scanner off the ballot are none, write ‘0’. candidate are valid. box and place it inside the F. You must also record the ESC. Lift the top of ballot box A. Review each office to determine number of valid write-in votes off the collapsible body (make if a write-in vote was cast. from the touchscreen unit sure to unfasten the Velcro B. A write-in vote must contain the on the Certificate of Results straps under top). Remove the following: (Form 80). See Step 8 for voted ballots from the front procedures for processing these section of the ballot box, Name of Write-In Candidate; write-in votes. which contains ballots with A solid mark in the target area; write-in votes. See Step 10 A judge’s initials on the For assistance in processing valid Processing voted ballots with ballot; write-in votes, call ELECTION valid write-in votes for No identifying marks. CENTRAL at 312-269-7870. processing write-in votes. C. Consult the list of write-in 65-12 Remove the voted ballots candidates to determine whether from the back section of the any write-in votes may be ballot box. counted. CHAPTER

65 7 Count all spoiled ballots. 4. All judges of election must sign 3. Place copies of the Certifi- ITEMS RETURNED IN across the sealed flap. cate of Results (Form 80) in TRANSFER CASE 1. Remove and count the ballots Envelopes 65E, 66E, 71E, 72E marked “Spoiled” from 5. Place Envelope D into the and 73E. An Official Election DO NOT PLACE TOUCHSCREEN Envelope S. transfer case. Results Report from the card RESULTS CARTRIDGE OR BALLOT 2. Enter the number of spoiled activator must be with each SCANNER MEMORY PACK INSIDE Count all UNUSED ballots. ballots on each copy of the Certificate of Results. TRANSFER CASE OR ESC!!!! Certificate of Results (Form 80). 1. Count the number of unused 4. Seal the envelopes and sign IMPORTANT: official ballots (do not include 3. Return the ballots to Envelope S across each flap. All items on the “List of Items to be the orange demonstration and seal the envelope. Write the returned to the Receiving Station,” ballots). There are 50 ballots 5. A completed Certificate of number of ballots on the outside which is included in the plastic to a bundle. Results (Form 80), with an of the envelope. If there are sleeve on the outside of the transfer Official Election Results Report, none, write ‘0’. 2. Enter the number of unused case, must be placed inside the must be placed inside the official ballots on each copy transfer case. 4. All judges of election must sign transfer case. of the Certificate of Results across the sealed flap. Official Zero Proof Report from (Form 80). Transfer Case Card Activator 5. Place Envelope S into the transfer 3. Place unused ballots inside Sealed plastic bag containing case. the ESC. voted ballots 6. SPOILED provisional ballots must Envelope S - Spoiled Ballots Closing the Polls be placed inside Envelope P. Complete the Certificate of Envelope D - Damaged Ballots Results (Form 80) and Sign. Envelope W - Write-In Ballots Tape from Ballot Scanner Count all damaged ballots. 1. Make sure each copy of the Certificate of Results (Form 80)

CHAPTER 7: Certificate of Results (Form 80) 1. Remove and count the ballots with Official Election Results is completed. Do not leave marked “Damaged Ballot” from Report attached any lines blank. If you do not Envelope D. Paper Roll(s) (from Touchscreen have any spoiled, objected to Printer). 2. Enter the number of damaged or damaged ballots indicate 0 LEAVE PRINTER ATTACHED TO ballots on each copy of the on those lines. Certificate of Results (Form 80). THE TOUCHSCREEN. 2. All judges of election must sign After ensuring that all the required 3. Return the ballots to Envelope D each Certificate of Results items have been placed inside the and seal the envelope. Write the (Form 80) where indicated. transfer case, zipper the case closed. number of ballots on the outside of the envelope. If there are none, Remove a black seal from the write ‘0’. Transfer Case Seal Unused Seal Bag, record the seal number on the Seal Accountability Form and seal the transfer case. 66 ITEMS PLACED IN ESC Metal, economy and 2. Remove the Seal Accountability Election Results Report (with lowered voting booths; Forms and the Broken/Used Seal Consolidation and Transmission All equipment and unused election Flag (on door); Bag from the plastic sleeve on Receipts attached) supplies must be placed back inside All extension cords. the ESC door. Record the seal Envelope 14E-completed the ESC. Make every attempt to return number of the new ESC seal on Applications for Ballot (Form these items in the same location as Make sure all the required items the Seal Accountability Form. 14) spindle with Correction when the ESC was delivered (check the have been placed inside the ESC, Report (Form 15) 3. Close and latch the ballot box Supply List, Form 21 or page 13). All and then: Envelopes 65E, 66E, 71E, 72E portion by turning the knob. voting equipment that you assembled and 73E Close and lock the doors of the must be disassembled and placed back 1. Remove a new seal for the Envelope 47E-completed ESC with the key. Securely seal inside the ESC. ESC from the Unused Seal Oaths, Affidavits and Bag. ALSO, at this point the ESC. Credentials Items to be placed inside the ESC remove a new seal for the Envelope P-completed include: Black Return Bag from the ITEMS RETURNED IN BLACK Provisional Affidavits/Ballots Unused Seal Bag and replace All unused supplies; RETURN BAG and Spoiled Provisional Ballots the seal bag inside the ESC. All unused official ballots; Form 194-Election Judge Pay All orange demonstration White return box containing Voucher ballots; Black Return Bag the Results Cartridge, Memory PPA Payroll Card Ballot Privacy Sleeves and Pack, Compact Flash Card from Form 202-Investigator Sign-In Curbside Voter Privacy Sleeve; e-poll book, Verizon air card Sheet and 1st copy of the Official E-poll book case containing ESC Keys and Seal Cutters e-poll book, Dymo printer, and Seal Accountability Forms* router; and Broken/Used Seal Bag

Blue supply box; *Record the seal number of the Grey supply box; Black Return Bag seal before Voting aids; placing inside the bag. OFFICIAL ELECTION RESULTS REPORT Date: 11/04/14 Time: 10:40 AM Box of extra paper rolls and *************************************** *************************************** labels; Make sure that all of the required All unused Provisional Black Return Bag Seal items have been placed inside the materials; Black Return Bag and zipper the Blue cones and measuring bag closed. Place the grey seal on cord; the Black Return Bag. Touchscreen voting unit; Please leave the polling place Card activator;

neat and clean. CHAPTER Ballot scanner; Ballot box (top, bottom and 1st copy of Official Election Results Report THANK YOU FOR SERVING! collapsible body); with Consolidation and Transmission Receipts Results Cartridge Memory Pack 67 7