CHAPTER Closing the Polls 7 ELECTION DAY 7:00 PM At 6:30 pm announce that Pollwatchers with proper credentials EMERGENCY INSTRUCTIONS may remain in the polling place after the polling place will close After the Polls Close. the polls close. Pollwatchers must in 30 minutes. At 7:00 pm remain inside the polling place. If If the ballot scanner stopped operating during voting hours announce that the polls are they leave after 7:00 pm, you do not and voted ballots were placed inside the ballot box located closed. Bring in the flag. Lock have to allow them to re-enter. Field in the ESC, you must: the polling place door investigators, stand-by judges, A. Break the orange seal on the auxiliary ballot box and place to stop other voters from stand-by polling place administrators inside the Broken/Used Seal Bag; entering the polling place. and any federal, state, county or city law enforcement official on Election B. Remove voted ballots from the ballot box; However, voters in line at Day assignment may enter and C. Insert each ballot into the ballot scanner; 7:00 pm, no matter how remain in the polling place before long the line, must be and after the polls close. D. If a ballot is rejected, press the “Override” button (number 3) allowed to vote. located on the back of the ballot scanner; Open Envelope 4 and remove E. If a ballot is rejected because of no judge’s initials, determine ALL items. if the ballot was issued properly and, if so, initial the ballot with the ballot marker and re-insert it into the ballot scanner; As you proceed with closing the F. If a ballot is defective or damaged, see page 60 for polls, you will need to record Processing Defective or Damaged Ballots. information on the Certificate of Results (Form 80), which is NOTE: Provisional ballots cannot be inserted into the located in Envelope 4. ballot scanner. No provisional ballots should be inside the ballot box. Make sure you complete all of the lines on Form 80. You should IMPORTANT: If the ballot scanner is inoperable and ballots keep one copy of Form 80 with cannot be processed, use the Orange Sticker, included in the you as you go through the closing transfer case, to notify the receiving station of unprocessed procedures. ballots. Please refer to page 85 for more information regarding these procedures. CHAPTER 59 7 E. Insert the “Duplicated Damaged D. If provisional ballots were Processing Defective or Ballot” into the ballot scanner. SPOILED, record the number Closing the Electronic Poll on the outside of Envelope P. Damaged Ballots F. Place the “Damaged Ballot” inside Book (Remember: SPOILED provisional Envelope D – Damaged Ballots. If the ballot scanner stopped ballots should not be in a 1. Tap the Return to Main button on working during the day and ballots Provisional Ballot Envelope, the voter search screen. Then tap were placed inside the ballot Record the number of completed Form 276P). the Manage Polls tab box located within the ESC, it is Provisional Voter Affidavits at the top of the screen. (Form 276P) E. If a voter or judge made a mistake possible that the ballot scanner on a Provisional Voter Affidavit 2. Tap the Close the Polls button at will not accept these ballots. If this A. All completed Provisional (Form 276P) and the affidavit was the bottom of the screen. happens, two judges, one from Voter Affidavit/Ballot Envelopes spoiled, it must be placed inside each political party, must make (Form 276P) must be placed Envelope P. You do not need to 3. Tap OK when the notice screen duplicate ballots. in Envelope P and returned record the number of spoiled appears. Then NO then YES on the following screens to continue A. Every ballot that cannot be read to the receiving station. Any Provisional Voter Affidavits. supporting documentation that closing polls. by the ballot scanner must be F. If you did not have any the voter provided must be marked “Damaged Ballot” and provisional voters in your 4. Verify that “Poll Status” has placed inside the plastic sleeve numbered starting with the precinct, record the number 0 changed to “CLOSED” on the affidavit, along with the number “1”. on the outside of Envelope P and voter’s completed Application 5. You may now turn off the power at return it to the receiving station. Closing the Polls B. Make sure you choose the same for Ballot, if applicable. the top of the electronic poll book. ballot style as the damaged G. Record the precinct, ward and B. Count the number of completed Break the seal on the compact ballot. date of election on the outside Provisional Voter Affidavit/ flash card cover and place in the C. At the top of the new ballot, of Envelope P. CHAPTER 7: Ballot Envelopes (Form 276P) Used Seal Bag. Open the cover, write “Duplicated Damaged and record that number on the H. Place all UNUSED Provisional using the stylus if necessary. Ballot” and give it the same outside of Envelope P. Voter materials inside the ESC. number as the damaged ballot. Do not write this information in C. Record the number of Remember: A Provisional Voter must the area where the candidates' completed Provisional Voter be issued a paper Official Provisional names or referenda are listed. Affidavit/Ballot Envelopes (Form Ballot and once the voter finishes 276P) on each copy of the voting, the Provisional Ballot must D. Initial the duplicated damaged Certificate of Results (Form 80). be placed, by the voter, inside the ballot, fill in the precinct Provisional Voter Affidavit/Ballot and ward and mark the same Envelope (Form 276P). The 276P with Return the stylus to its storage slot. choices from the damaged the completed ballot inside Eject the compact flash card by ballot. must be placed inside Envelope pressing on the square, black P and returned to the Receiving button. Place the compact flash Station. card in the white return box. 60 DO NOT GIVE COPIES OF Closing the Ballot Scanner THE BALLOT SCANNER and Removing the Memory PRINTED TAPE TO THE Pack POLLWATCHERS. 6. Unplug the Ballot Scanner and Check that all voted ballots have Remove the Memory Pack. been inserted into the ballot scanner. Make sure there are not DO NOT REMOVE THE MEMORY any voted ballots inside the ESC PACK IF THE BALLOT SCANNER IS ballot box. PLUGGED INTO A WALL OUTLET 61-2 61-6 (a) OR EXTENSION CORD. 1. Unlock ballot scanner rear door. 2. Close the polls on the ballot To remove memory pack you must: Remove the ballot scanner scanner. key from the blue supply box. Press the “Print Totals” button. Break the red seal on the Unlock the rear door of the ballot The following messages will memory pack door and place scanner located on the back of appear on the tape: inside the Broken/Used Seal the unit. Bag. n Message: Ready to close Hold the memory pack door polls? open; lift the lever up and If YES, press 0; slide it to the right. The If NO, press 9 memory pack will partially slide out. 3. Printing of the Results Tape. 61-6 (b) Remove the memory pack. If you answered YES, the Slide the lever back into its results tape will immediately original position and close begin to print. the memory pack door. 4. Recording Total Official voted Close and lock the ballot ballots. Record the number from scanner rear door. Place the 61-1 the public counter on each copy key back inside the blue of the Certificate of Results supply box. (Form 80). IMPORTANT: THE JUDGES 5. Remove the morning zero/report MUST KEEP POSSESSION OF tape from the Ballot Scanner. THE MEMORY PACK WHILE IN Tear the printed tape off the 61-6 (c) THE POLLING PLACE. DO NOT CHAPTER ballot scanner and place inside LEAVE ON A TABLE UNATTENDED. the transfer case. You do not have to sign this tape. 61 7 5. Remove the Paper Roll from the Closing the Touchscreen Touchscreen Printer. and Removing the Results The printer is to remain attached Cartridge to the touchscreen. DO NOT REMOVE PRINTER. 1. Close Polls. Break the red seal located on the Break the red seal (place the Polls Open/Close door and open used/broken seal in the the door (place the used/broken Broken/Used Seal Bag) and 62-5 (A) seal in the Broken/Used Seal A. Twist off the wing nut; Bag). Move the dial to Close. 62-4 The results tape will automatically B. Remove the printer cover; print. You do not need to press the 3. Turn Power OFF. C. Tear or cut the paper between “Results Report” button. Press the Power switch (do the two rollers (on the face of the not hold). The unit will take printer); and a few minutes to completely power down and the screen D. Push the yellow locking tab and will become blank. slide the used paper roll and 62-5 (B) black sleeve off the yellow reel. 4. Remove the Results Cartridge. Place the printer cover back on Closing the Polls Make sure the unit has the printer and re-seal the wing completely powered down nut. and the screen is blank before removing the results cartridge. 6. Sign and place used paper roll CHAPTER 7: Break the red seal located on the inside the transfer case. Cartridge Ports door and open the All judges of election must sign 62-1 door (place the used/broken seal at the end of the used paper roll.