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The Corporation of the City of Stratford Finance and Labour Relations Sub-committee Open Session AGENDA Date: Tuesday, May 21, 2019 Time: 3:30 P.M. Location: Council Chamber, City Hall Sub-committee Councillor Clifford - Chair Presiding, Councillor Gaffney - Vice Chair, Present: Councillor Beatty, Councillor Bunting, Councillor Ritsma Staff Present: Michael Humble - Director of Corporate Services, Marilyn Pickering - Supervisor of Tax Revenue, Jodi Akins - Council Clerk Secretary Pages 1. Call to Order The Chair to call the meeting to Order. 2. Disclosure of Pecuniary Interest and the General Nature Thereof The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name, Item and General Nature of Pecuniary Interest 2 3. Delegations 3.1 Presentation by Richard Bruton, National Bank Richard Bruton, Senior Investment Advisor of National Bank, Bruton Investment Group will present an update on the City's Investment Performance. Motion by ________________ THAT Richard Bruton be heard regarding an update on the City's investment performance. 4. Report of the Director of Corporate Services 4.1 2019 Community Grant Appeals (FIN19-015) 6 - 125 The following have requested to address Sub-committee with respect to their Community Grant appeal: 1. Angela Brayham, Director/Curator of Gallery Stratford 2. Eleanor Kane, Fundraising Committee Volunteer for Music & Opera Appreciation 3. Steve Toman, Chair and Music Director and Roger Howson, Vice-Chair of Stratford Blues & Ribfest 4. Judy Matheson, General Manager of Stratford Summer Music Motion by ________________ THAT Angela Brayham, Eleanor Kane, Steve Toman and Roger Howson and Jud Matheson be heard regarding their respective Community Grant appeals. Motion by ________________ Staff Recommendation: For the consideration of Sub-committee. 4.2 Ontario Regulation 284/09 (FIN19-013) 126 - 129 Motion by ________________ 3 Staff Recommendation: THAT the report from the Director of Corporate Services regarding legislative requirements of Ontario Regulation 284/09, and the impact of excluded expenses from the City’s 2019 budget, be approved. 5. Report of Festival Hydro Inc. 5.1 Financial Statements and Commentary for Festival Hydro Inc. (FHI) – Q4 130 - 185 2018 and Q1 2019 (FIN19-016) Ysni Semsedini, Chief Executive Officer and Kelly McCann, Chief Financial Officer, will be present at the meeting. Motion by ________________ Staff Recommendation: THAT the Festival Hydro Inc. 2018 audited financial statements and commentary for the period ending December 31, 2018, be approved by City Council; That the Festival Hydro Inc. financial statements and commentary for the period ending March 31, 2019, be received for information; THAT the attached Resolution of the Sole Shareholder of Festival Hydro Inc. be signed by the Mayor and Clerk; THAT the financial statements of Festival Hydro Inc. as of December 31, 2018 consisting of the Balance Sheet as at December 31, 2018, the Statement of Income for the year ended December 31, 2018 and the Statement of Retained Earnings for the year ended December 31, 2018, and the notes to the financial statements, and the report of the auditors thereon dated April 25, 2019 be and the same are hereby approved and adopted; AND THAT all acts, contracts, by-laws, proceedings, appointments, elections and payments enacted, made, done and taken by the directors and officers of the Corporation since the last annual meeting of the shareholder as the same are set out or referred to in the minutes of the meetings and resolutions of the board of directors or referred to or given effect to in the aforesaid financial statements be and the same are hereby approved, ratified and confirmed. 6. Report of Festival Hydro Services Inc. 6.1 Financial Statements and Commentary for Festival Hydro Services Inc. 186 - 227 (FHSI) – Q4 2018 and Q1 2019 (FIN19-017) 4 Ysni Semsedini, Chief Executive Officer and Kelly McCann, Chief Financial Officer, will be present at the meeting. Motion by ________________ Staff Recommendation: THAT the Festival Hydro Services Inc. 2018 audited financial statements and commentary for the period ending December 31, 2018, be approved by City Council; THAT the Festival Hydro Services Inc. financial statements and commentary for the period ending March 31, 2019, be received for information; THAT the attached Resolution of the Sole Shareholder of Festival Hydro Services Inc. be signed by the Mayor and Clerk; THAT the financial statements of the Corporation as of December 31, 2018 consisting of the Balance Sheet as at December 31, 2018, the Statement of Income for the year ended December 31, 2018 and the Statement of Retained Earnings for the year ended December 31, 2018, and the notes to the financial statements, and the report of the auditors thereon dated April 25, 2019 be and the same are hereby approved and adopted; AND THAT all acts, contracts, by-laws, proceedings, appointments, elections and payments enacted, made, done and taken by the directors and officers of the Corporation since the last annual meeting of the shareholder as the same are set out or referred to in the minutes of the meetings and resolutions of the board of directors or referred to or given effect to in the aforesaid financial statements be and the same are hereby approved, ratified and confirmed. 7. Report of the Supervisor of Tax Revenue 7.1 Tax Relief under Section 357(1)(d.1) - Sickness or Extreme Poverty 228 - 230 (FIN19-018) Motion by ________________ Staff Recommendation: THAT the property owner of 50 Galt Road #226, be heard regarding a request for tax relief. Motion by ________________ Staff Recommendation: THAT the Finance and Labour Relations Sub- Committee provide direction on the tax and interest relief request as 5 presented by the owner of 50 Galt Road Unit 226, Stratford. 8. Report of the Director of Infrastructure and Development Services 8.1 City of Stratford Asset Management Policy (FIN19-014) 231 - 243 Motion by ________________ Staff Recommendation: THAT Council approve the City of Stratford Asset Management Policy. 9. Advisory Committee/Outside Board Minutes There are no Advisory Committee/Outside Board minutes to be provided to Sub- committee at this time. 10. Next Sub-committee Meeting The next Finance and Labour Relations Sub-committee meeting is June 18, 2019 at 3:30 p.m. in the Council Chamber, City Hall. 11. Adjournment Meeting Start Time: Meeting End Time: Motion by ________________ Sub-committee Decision: THAT the Finance and Labour Relations Sub- committee meeting adjourn. 6 Corporate Services Department MANAGEMENT REPORT Date: May 21, 2019 To: Finance & Labour Relations Sub-committee From: Michael Humble, Director of Corporate Services Report#: FIN19-015 Attachments: 2019 Approved Community Grants Budget 2019 Grant Applications & Appeals: 1 – Gallery Stratford 2 - Music & Opera Appreciation 3 – Stratford Blues & Ribfest 4 – Stratford Summer Music 5 – Feline Friends Network Title: 2019 Community Grant Appeals Objective: To consider grant appeals from five community groups. Background: Council gave final approval for individual 2019 grants on April 8, 2019. All groups who applied for a 2019 grant were advised of Council’s decision, and were given the opportunity to have the decision reconsidered by submitting a formal appeal in writing by April 30th. Each group was also given the option of appearing as a delegation before Sub-committee if they wished to do so. Analysis: Appeal requests were received from five grant applicants. The following is a brief summary of each group’s original 2019 grant request, Council’s decision and the additional funds being requested in the appeal. Page 1 7 Organization 2019 2019 Appeal Delegation Requested Approved Request Request 1. Gallery Stratford $60,000 $51,050 + $8,950 Yes 2. Music & Opera Appreciation $2,300 $800 + $750 Yes 3. Stratford Blues & Ribfest $10,000 $0 + $10,000 Yes 4. Stratford Summer Music $25,000 $20,000 + $5,000 Yes 5. Feline Friends Network $10,000 $2,500 + $7,500 The original grant applications for each group are attached, as well as their appeal requests. The 2019 approved grants budget is also attached for reference. Requests to attend as a delegation were received from Gallery Stratford, Music & Opera Appreciation, Stratford Blues & Ribfest and Stratford Summer Music. These groups will present their appeal requests at the meeting in the order noted above. Feline Friends Network has not requested a delegation. Their appeal should be considered solely on their written submission. Financial Impact: Appeal requests total $32,200. Any funding approved as a result of the five grant appeals would come from the grants contingency budget, which currently has a balance of $36,460. The contingency grants budget was set at $42,460 for 2019. The balance of $36,460. allows for an approximate grant of $6,000 for the Razzamajazz. This request was deferred by Council on April 8, pending the development of a reporting system on the use of community grant funds. Staff Recommendation: For the consideration of Sub-committee. __________________________ Michael Humble, Director of Corporate Services __________________________ Rob Horne, Chief Administrative Officer Page 2 8 G872 - COMMUNITY SUPPORT & GRANTS - 2019 BUDGET