TOWN of BANFF ORDER of BUSINESS Regular Meeting of Council Town of Banff Council Chambers Monday, February 13, 2017 at 2:00 P.M

TOWN OF BANFF ORDER OF BUSINESS Regular Meeting of Council Town of Banff Council Chambers Monday, February 13, 2017 at 2:00 p.m.

1.0 CALL TO ORDER

2.0 APPROVAL OF AGENDA 2.1 Regular Meeting Agenda Recommendation: That council approve the agenda for the January 23, 2017 regular meeting of council.

2.2 For Information: 2017 Council Workplan

3.0 ADOPTION OF PREVIOUS COUNCIL MINUTES 3.1 Minutes of the January 23, 2017 Regular Meeting of Council Recommendation: That council adopt the minutes of the January 23, 2017 public hearing and regular meeting of council.

3.2 Minutes of the January 25, 2017 Special Meeting of Council Recommendation: That council adopt the minutes of the January 25, 2017 public hearing and regular meeting of council.

4.0 DELEGATIONS

5.0 PUBLIC INPUT ON AGENDA ITEMS

6.0 UNFINISHED BUSINESS 6.1 Request for Decision: Bylaw 379 – Land Use Bylaw Amending Bylaw – Development Fees Amendment Recommendations: i. That council continue consideration of motion COU17-14 postponed at the January 9, 2017 regular meeting of council: That council give second reading to Bylaw 379 – Land Use Bylaw Amending Bylaw – Development Fees Amendment with the following amendment: • Amend Schedule G by changing the fee for Development and Subdivision Appeals from $200 to $100. ii. That council consider giving third reading to Bylaw 379 – Land Use Bylaw Amending Bylaw – Development Fees Amendment.

7.0 BYLAWS AND STAFF REPORTS 7.1 Request for Decision – RCMP Musical Ride – Canada 150 Tour Recommendation: That council: i. authorize administration to enter into a contract with the RCMP Musical Ride to perform in Banff on September 2 & 3, 2017; ii. approve the budget of $64,500, to be funded from ticket sale revenues with any shortfall funded from the budget stabilization reserve. 2017.02.13 Council Agenda Page 1 of 72

7.2 Briefing: Cemetery Price Comparison Recommendation: That council receive the report as information.

7.3 Briefing: Young Adult Program Summary Recommendation: That council receive the report as information.

7.4 Briefing – Community Helpers Program Summary 2016 Recommendation: That council receive the report as information.

8.0 COMMITTEE REPORTS 8.1 For Information: Minutes of the December 21, 2016 Meeting of the Banff Housing Corporation Board of Directors

8.2 For Information: Minutes of the December 16, 2016 Meeting of the Bow Valley Regional Housing Board

8.3 For Information: Minutes of the December 14, 2016 Meeting of the Bow Valley Regional Transit Services Commission

9.0 CORRESPONDENCE

10.0 NEW BUSINESS

11.0 PUBLIC INPUT ON AGENDA ITEMS

12.0 ADJOURNMENT

Agenda prepared by: Tara Johnston-Lee

All recommendations as presented are for discussion purposes only, and should not be considered as the opinion or direction of council.

2017.02.13 Council Agenda Page 2 of 72 February 13, 2017

Council’s workplan provides the framework to for council actions or decision required to achieve strategic goals and service objectives. Council has also established administrative priorities, action plans and measures and will be addressed and monitored through the annual service review and strategic plan review. 2015-2018 Strategic Plan

This is a four year plan that concentrates on seven themes, with measurable 4th year outcome for each theme, plus annual tactics for each theme that will move our community toward those outcomes.

The Four-Year Strategic Priorities Summary can be found here. The Action Plan and can be found here.

Key Themes

1. Trails – includes trails of all kinds, from paved walkways to paths through the forest to sidewalk connections and on-street bike lanes, sharrows or greenways. Guiding document: Town of Banff Trails Master Plan

2. Housing – includes housing of all types within the Town of Banff. Guiding document: Town of Banff Housing Strategy

3. Social Well-Being – includes the factors that contribute to a community’s well-being, such as access to programs and services, and supports geared towards residents across all ages and stages of life. Guiding document: Banff Community Social Assessment January 2014

4. Recreation – includes services and facilities that offer all citizens and visitors access to recreation, for leisure and for the promotion of healthy lifestyles.

Guiding documents: Banff Recreation Grounds Redevelopment Plan, Recreation Programs and Services Master Plan, Recreation Facilities Master Plan

5. Economic Prosperity –covers activities in our community that contribute to the economic prosperity of individuals, households, businesses and the community as a whole. Guiding document: Town of Banff Economic Prosperity Strategy

6. Transportation – covers the factors that affect efficient and effective transportation of people and materials in the town, including traffic management, parking, active transportation modes, public transit and good delivery.

Guiding document: Town of Banff 2012 Transportation Master Plan Update

7. Environment – covers activities that reduce the environment footprint of our community on our air, water, land, flora and fauna. Guiding document: The Town’s Environmental Stewardship Policy 2017 Service Review

Council’s service priorities are incorporated into the annual service review document. The 2017 Service Review can be found here.

2017.02.13 Council Agenda Page 3 of 72

Council Workplan Note:

Blue highlight indicates a 2015-2018 Council Strategic Priority Green highlight indicates a Service Review Priority Purple highlight indicates a council directive to administration. Orange highlight indicates a regularly scheduled bylaw or policy review.

1st Quarter 2017 Expected Council G & F Other Action/Status/Next Date Meeting Meeting Steps Canada 150 Events  Communications Feb 27 For Information Briefing 100 Year Plan for Consider targets for Infrastructure Deficit Corporate Services Q1  Solid Waste/Transit Funding  Long Term Parking Plan Engineering Q1 Consider Options

Community Social  Development initiatives Community Services Mar 13 For Information Update Children and Youth  Recreation Program Community Services Feb 27 For Information Initiatives Update Banff Life Program  Community Services Feb 13 For Information Update Community Helpers  Community Services Feb 13 For Information Program Update Community Assessment –  Community Services Feb 27 For Information Year 3 Progress Update Recreation Program &  Services Master Plan – Community Services Feb 27 For Information Year 2 Progress Update 2017.01.23

FSLW Program Update Community Services Complete Received as information Waiting for completion of solid Capital Reserve Funding Corporate Services Q1  waste and transit Wrap up (COU15-227) reserves. Consider options Residential Parking Pass  Program Options (COU16- Engineering Q1 Consider options 380)

2017.02.13 Council Agenda Page 4 of 72 Trails Lighting Policy (Including – Pedestrian New policy. Consider Environmental Management Mar 13  Bridge Lighting options Implications)(COU15-109) Hoarding Policy (COU15- 189) and Incentives for New policy. Consider Planning Feb 13  Public Art on Hoarding options (COU15-190) 2017 Parking Study  Advance Details (COU17- Engineering Feb 27 22)

Car Share Program  Engineering Q1 Information (COU17-23)

Festivals and Events Fees Planning Feb 13  Consider Options

Indexperience follow-up  Communications Q1 For Information report (FIN16-16)

2016.01.09 First  Waste Bylaw Review Operations Feb 27 Reading

Consider Adoption Election Procedure Bylaw Corporate Services Mar 13  Consider changes Review Heritage Resource Policy Review including Heritage Reserve Funding Planning/Heritage Review and consider Feb 13  Information (COU15-276) Corporation options for change Whyte Museum Board Member (COU16-219)

Council G & F Other Action/Status/Next 2nd Quarter 2017 Expected Date Meeting Meeting Steps

Seniors Support Programs Community Services Q2  For Information Update

Settlement Services Community Services Q2  For Information Program Update

2017.02.13 Council Agenda Page 5 of 72 Local Immigration Partnership Program Community Services Q2  For Information Update Local Immigration Partnership Program Community Services Q2  For Information Update

Citizen Satisfaction Survey  Communications Q2 For Information Results

Housing Strategy Workplan Community Services Q2  For Information Update

Update Reports: Wastewater Q2 Municipal Benchmarking Fire Corporate Services Q2/Q3  Initiative Update and Policing Reports Snow and Ice Transit Solid Waste

Regional Assessment Board Corporate Services Q2  Consider Options Options

Policy Capital Reserve Policy Corporate Services Q2  Development/Consider Options

Street Light Asset  Management/Capital Engineering Q2 Consider Options Planning

Ride Share Program from Engineering Q2  Consider Options Calgary

Annual environmental Environmental For Information – to Q2  share with Minister of initiatives report Management Environment

Operations/Corporate Consider specific Urban Forest Reserve Q2  Services targets and tactics.

LUB Framework – Section 3.0.0 Duties and Planning and Responsibilities includes Q2  Consider Options Development MPC Public Deliberations (COU16-9)

2017.02.13 Council Agenda Page 6 of 72 Art Committee Terms of Planning and Review and consider Q2  Reference Review Development changes Planning and Art Committee Initiatives Development/Art Q2  For Information Update Committee Sponsorship Policy Review Communications Review and consider Q2  changes

Community Facilities Policy Community Services Review and consider (includes review of CS fees options. and charges, facility users Q2  liability, free use of facility policy reviews)

Revenue Licensing and Corporate Services Consider Changes Leasing Policy Review Q2 

Disposal of Fixed Assets Review and consider Corporate Services Q2  Policy Review options for change

Council Remuneration Review and consider Human Resources Q2  Policy Review options for change

Acceptance of Gifts Policy Human Resources Consider Changes (consider with Council Q2  Remuneration Policy Review)

Planning/Public Art Review and consider Public Art Policy Review Q2  Committee changes

Council G & F Other Action/Status/Next 3rd Quarter 2017 Expected Date Meeting Meeting Steps

Traffic Bylaw Updates – Trail Waiting for Appropriate Use & Horse Environmental  stakeholder input Q3 Use Management Consider options

Community Partner Youth  Community Services Q3 For Information Drop-In Centre Space

2017.02.13 Council Agenda Page 7 of 72

TIPP Program Education Corporate Services Q3  For information

Out of Town Utility  Corporate Services Q3 Consider Options Agreement/Charges Review

Summer 2017 Traffic  Engineering Q3 For Information Briefing

100% Renewable Energy Environmental Q3  Consider options status options Management

New bylaw. Tree Protection Bylaw Operations Q3  Consider options.

New policy. Planting Design Policy Operations Q3  Consider options.

Encroachment Policy – New policy. Planning Q3  Town Owned Lands Consider options

 Census Results Planning Q3 For information.

LUB Framework – Medial Planning and Q3  Consider Options Marijuana Dispensaries Development

LUB Framework – RV Planning and Storage is Residential Q3  Consider Options Development Districts

Tunnel Mountain Pageantry Planning and  Consider options Q3 Plan Development

Environmental Stewardship Environmental Review and consider Q3  Policy Review Management options for change

Retention Bylaw Review Corporate Services Review and consider Q3  changes.

Tangible Capital Asset Policy Corporate Services Review and consider Review Q3  changes.

2017.02.13 Council Agenda Page 8 of 72 Library Board Bylaw Review Library Review and consider Board/Corporate Q3  changes. Services

Review and consider Sewer Bylaw Review Operations Q3  changes.

Review and consider Snow and Ice Policy Review Operations Q3  changes.

th Council G & F Other Action/Status/Next 4 Quarter 2017 Expected Date Meeting Meeting Steps Prepare scope and have Council review terms of reference for the new Environmental Master Environmental  comprehensive Q4 Plan Management environmental initiatives plan called for in Strategic Plan (from Environmental Reserve) National Park Lease  Policy development – Corporate Services Q4 Renewal Policy Consider options Dashboard – Taxes, Fees, New Council Financial Corporate Services Q4  Reserves Orientation New policy Information Governance Corporate Services Q4  development/Consider Policy options Corporate Camera Policy New policy including - using traffic Corporate Q4  development/consider cameras as public safety Services/Protective Services options cameras (COU16-82) Review of Carrying Engineering Q4  For Information Capacity of the Town Waiting on MA

Council Code of Conduct Legislative Services Q4  regulations. Develop with new council. LUB Framework - “Vehicle Planning and Development Q4  Consider Options for Hire” Services Public Participation Policy Waiting on MA Development Legislative/Communications Q4  regulations. Review /Communications Policy with new council. Review Review and consider Procedures Bylaw Review Corporate Services Q4  changes

2017.02.13 Council Agenda Page 9 of 72 Fees and Charges Bylaw Review and consider Corporate Services Q4  Review (2017 Fees) changes Parking Cash in Lieu Policy Review and consider Planning Q4  Review options for change Housing Review and consider Housing Policy Review Q4  Sustainability/Planning changes.

Council G & F Other Action/Status/Next Expected date yet to be determined Expected Date Meeting Meeting Steps Waiting for LUB CR (Railway) Land Use Planning and  Comments 2017 District amendments Development (Parks,BCP) Consider adopting

Planning and  Briefing – For Entrance Feature Signs 2017 Development Information

Banff National Park Management Plan Planning and  Briefing – For 2017 Amendments (Scoping Development Information Exercise) Development permit issued – project N-Viro expansion to likely to launch Resource Recovery 2017 Canmore following Canmore’s dewatering upgrade (2016)

Trails and Biking Application Briefing - For GIS 2017  Update Information

For

Aerial Imagery Workshop GIS 2017 information/training Workshop purposes

Recreation  Memorial Trees Program 2017 Consider options Administration

Electronic provincial  Bylaw 2017 Consider options violation ticket system

Facilities/Corporate  Facilities Cost Benchmarking 2017 Consider Options Services

Identification of Briefing – for recreational programming Operations 2017 information and facility use gaps

2017.02.13 Council Agenda Page 10 of 72 Recreations Recreation project Briefing for Implementation 2017 implementation update information Coordinator

RFD – Consider Arial Apparatus Protective Services 2017 budget implications Replacement of replacement

Combustible Roof RFD – Consider Protective Services 2017 Replacement Incentive options

Table Participation as Emergency Exercise Protective Services 2017 top/Mock required Exercise

Targeted Waste Reduction Briefing - for Operations 2017 Program information

Organics processing options Operations 2017 Consider options

Waste Collection RFD – Consider Operations 2017 Equipment Evaluation options

Operations Equipment Briefing for Operations 2017 Storage Analysis Information

Enhance Snow Removal Briefing for Operations 2017 Data and Results information

Traffic bylaw amendments  re: skateboarding (COU15- Bylaw 2017 Consider options 260) Informational report 2015.08.17 Slow Slow Moving Vehicles  moving vehicles Bylaw 2017 Report (COU15-133) amendments deferred

Review and consider Addressing Bylaw Review Planning/GIS 2017 changes Animal Services Bylaw Protective Services 2017 Consider changes Review

Billiard Room and Games Protective Services 2017 Consider changes Arcade Bylaw Review

2017.02.13 Council Agenda Page 11 of 72 Bylaw Enforcement Officers Protective Services 2017 Consider changes Bylaw Review

Camping Bylaw Review Protective Services 2017 Consider changes

Community Standards Protective Services 2017 Consider changes Bylaw Review

Protective Services- Explosives Bylaw Review 2017 Consider changes Fire

Protective Services- False Alarm Bylaw Review 2017 Consider changes Fire

Middle Springs Wildlife Protective Services 2017 Consider changes Corridor Bylaw Review

Municipal Emergency Protective Services 2017 Consider changes Organization Bylaw Review

Off-Highway Vehicles Bylaw Protective Services 2017 Consider changes Review

Review and consider Ice Allocation Policy Operations 2017 options for change Naming of Parks and Review and consider Operations 2017 Recreation Facilities options for change

Quarterly Updates Counc Finance Other Action/Status/Next il Meeting Steps Expected Date Meeti ng

Four Year Strategic  Priorities Action Plan Feb 13, May 8, Aug Legislative Services Quarterly 14, Nov 13 (includes reporting on For Information master plans) Ongoing informational Various forms Housing Sustainability Housing updates and Quarterly (Workshops/updates 2 requests for Priority Updates Sustainability / council reports) decisions as necessary

2017.02.13 Council Agenda Page 12 of 72 Transit Performance  Roam Transit Quarterly For Information Metrics Update Website and Social Media Biannually (Q2,  Communications Metrics Q4) Update

Council G & F Other Action/Status/Next 2018 Expected Date Meeting Meeting Steps

Environmental Consider adopting Taxi Bylaw Amendments – Management/Bylaw 2018  as part of 2018 Taxi Efficiencies (COU12-275) Services Bylaw Review

Apartment Parking LUB Planning 2018  For Review Review (COU17-24)

 Canada 150 Events Recap Communications Q1 2018 For Information

2017.02.13 Council Agenda Page 13 of 72 MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Banff in the Province of Alberta Town Hall Council Chamber Monday, January 23, 2017 at 2:00 pm

COUNCIL MEMBERS PRESENT Karen Sorensen Mayor Stavros Karlos Councillor and Deputy Mayor Chip Olver Councillor and Acting Mayor Brian Standish Councillor Grant Canning Councillor Corrie DiManno Councillor Ted Christensen Councillor

COUNCIL MEMBERS ABSENT

ADMINISTRATION PRESENT Robert Earl Town Manager Shawn Carr Family and Community Services Coordinator Randall McKay Manager of Planning and Development Tara Johnston-Lee Municipal Clerk (Recorder)

1.0 CALL TO ORDER The Mayor called the January 23, 2017 meeting to order at 2:00 p.m.

2.0 APPROVAL OF AGENDA 2.1 Regular Meeting Agenda Moved by Councillor DiManno that council approve the agenda for the January 23, 2017 regular meeting of council as presented. CARRIED 2.2 2016/2017 Council Workplan Received as information.

4.0 ADOPTION OF PREVIOUS COUNCIL MINUTES 4.1 Minutes of the January 9, 2017 Public Hearing and Regular Meeting of Council Moved by Councillor Standish that council adopt the minutes of the January 9, 2017 public hearing and regular meeting of council as presented. CARRIED

5.0 DELEGATIONS There were no delegations.

6.0 PUBLIC INPUT ON AGENDA ITEMS None received.

2017.02.13 Council Agenda Page 14 of 72

7.0 UNFINISHED BUSINESS None considered.

8.0 BYLAWS AND STAFF REPORTS 8.1 2017 Municipal Assessments Frank Watson, the Town’s Municipal Assessor, updated council on the 2017 commercial and residential assessments. Council received the update as information and the presentation slides were added to the agenda package for this meeting.

8.2 Bow Valley Parent Link Ellen Thuringer, Bow Valley Parent Link Supervisor, spoke to the report which was received as information. The presentation slides were added to the agenda package for this meeting.

8.3 Bow Valley Early Childhood Development Coalition Patricia de Boer, Bow Valley Early Childhood Development Coalition Coordinator, and Adrienne Lawlor, member, spoke to the report which was received as information. The presentation slides were added to the agenda package for this meeting.

8.4 Family School Liaison Program Summary 2016 The report was received as information.

9.0 COMMITTEE REPORTS There were no committee reports.

10.0 CORRESPONDENCE 10.1 Aurora Claire Borin – Home Occupation and Business License Fee Received as information.

11.0 NEW BUSINESS None considered.

12.0 PUBLIC INPUT ON AGENDA ITEMS None received.

13.0 ADJOURNMENT Moved by Councillor Standish to adjourn the January 23, 2017 regular meeting of council at 3:20 p.m. CARRIED

______Karen Sorensen Tara Johnston-Lee Mayor Municipal Clerk

2017.02.13 Council Agenda Page 15 of 72 MINUTES OF THE SPECIAL MEETING OF COUNCIL of the Town of Banff in the Province of Alberta Town Hall Council Chamber Wednesday, January 25, 2017 at 9:00 a.m.

COUNCIL MEMBERS ABSENT

ADMINISTRATION PRESENT Robert Earl Town Manager Randall McKay Manager of Planning and Development Adrian Field Manager of Engineering Tara Johnston-Lee Municipal Clerk (Recorder)

1.0 CALL TO ORDER The Mayor called the January 25, 2017 meeting to order at 9:00 a.m.

2.0 APPROVAL OF AGENDA 2.1 Special Meeting Agenda Moved by Councillor Christensen that council approve the agenda for the January 25, 2017 special meeting of council. CARRIED

4.0 ADOPTION OF PREVIOUS COUNCIL MINUTES 4.1 Minutes of the January 23, 2017 Public Hearing of Council Moved by Councillor Olver that council adopt the minutes of the January 23, 2017 public hearing. CARRIED

5.0 BYLAWS AND STAFF REPORTS 5.1 Bylaw 380 – Land Use Bylaw Amending Bylaw – Apartment Housing Parking Moved by Councillor Olver that council give second reading to Bylaw 380 – Land Use Bylaw Amending Bylaw – Apartment Housing Parking.

2017.02.13 Council Agenda Page 16 of 72 Moved by Councillor Karlos that council amend motion COU17-18 by adding the following words in underline: that council give second reading to Bylaw 380 – Land Use Bylaw Amending Bylaw – Apartment Housing Parking with the following amendments:

• Section 2.1.2 is deleted in its entirety and replaced with the following:

2.1.2 Inserting the following as a new Section 8.16.1 (c) and renumbering thereafter accordingly:

c. Apartment Housing i. 0.75 parking stalls per bed-sitting-room dwelling; 1.0 parking stall per 1 bedroom dwelling; 1.5 parking stalls per 2 bedroom dwelling; 2.0 parking stalls per 3 or 4 bedroom dwelling; and 0.5 parking stalls for each additional bedroom. ii. Cash-in-lieu of residential parking may be accepted in the place of parking required by residential uses in the CD District, at the discretion of the Development Approving Authority. iii. A minimum of 15% of the required parking for apartment housing shall be clearly identified as "guest parking". iv. A maximum of 20% of the required parking, other than guest parking, may be in tandem. v. Notwithstanding Sections 8.16.1(c)(i), (ii), (iii), and (iv), when an apartment housing development is proposed consisting of six or more dwellings the construction of or payment of cash in lieu of residential parking shall be deferred for a portion of the required number of stalls as follows: a. For 20% of the required number of parking stalls if the linear distance from the development to core services and employment is less than 800m as shown in Schedule H; b. For 15% of the required number of parking stalls if the development is on a road containing a public transit route or on a road adjacent to a public transit route as shown in Schedule I; c. For 15% of the required number of parking stalls if the individual unit gross floor areas is less than 50m2 ; d. For 15% of the required number of parking stalls if the unit is provided with at least two (2) secure and indoor bicycle parking places; e. For 15% reduction in the required number of parking stalls at a rate of 10 units per shared vehicle, if a restrictive covenant is granted in favor of the Town of Banff prohibiting the use of the permanent

2017.02.13 Council Agenda Page 17 of 72 car-share program stalls for any other use and caveated to property title. vi. The calculation of the number of parking stalls, the construction of or payment in lieu of which is deferred, for each criteria under Section 8.16.1(c)(v) is to be made from the calculation for required parking under Section 8.16.1(c)(i). and are therefore non-compounding in relation to one another. vii. Notwithstanding, Section 8.16.1(c) (v), under no circumstances shall the deferral of construction of or payment of cash in lieu of a portion of required off-street parking for apartment housing result in the un-deferred portion of the required parking stalls be less than 0.6 parking stalls per dwelling unit upon issuance of the development permit. viii. Where the construction or payment of cash in lieu has been deferred for some of the total number of required parking stalls in accordance with Section 8.16.1(c)(v), the deferral shall continue only so long as the title is not subject of a leasehold condominium subdivision. Upon any application for consent, for such a leasehold condominium subdivision, the deferral shall terminate and the applicant and/or lessee shall construct or pay for the construction of off-street parking facilities in accordance with the total required parking for apartment housing determined at the time of original development permit approval. ix. In the event of subdivision by leasehold condominium plan, payment in lieu of parking will also be accepted in the amount of $75,000 per parking stall. Such payment in lieu amount shall be adjusted upwards on January 1st of each year after 2017 to reflect a two percent annual inflation rate increase. x. Where off-street parking for apartment housing has been reduced in accordance with Section 8.16.1(c)(v), parking shall be provided without cost and free of encumbrance to tenants on a first come first served basis.

• Schedule H is removed and replaced with Schedule H as attached to Appendix “B” of the report.

• Schedule I is removed and replaced with Schedule I as attached to Appendix “B” of the report. CARRIED Moved by Councillor Karlos that council amend motion COU17-18, as amended, by deleting the following words in strikeout and adding following words in underline:

vii. Notwithstanding, Section 8.16.1(c) (v), under no circumstances shall the deferral of construction of or payment of cash in lieu of a portion of required off-street parking for apartment housing result in the un-deferred portion of the required parking stalls be less than 0.6 parking stalls per dwelling unit bedsitting room, one and two bedroom dwellings; and 0.8 parking stalls per three or four bedroom dwellings upon issuance of the development permit. CARRIED Christensen opposed

2017.02.13 Council Agenda Page 18 of 72

The vote followed on motion COU17-18 as amended: that council give second reading to Bylaw 380 – Land Use Bylaw Amending Bylaw – Apartment Housing Parking with the following amendments:

• Section 2.1.2 is deleted in its entirety and replaced with the following:

2.1.2 Inserting the following as a new Section 8.16.1 (c) and renumbering thereafter accordingly:

2017.02.13 Council Agenda Page 19 of 72 favor of the Town of Banff prohibiting the use of the permanent car-share program stalls for any other use and caveated to property title. vi. The calculation of the number of parking stalls, the construction of or payment in lieu of which is deferred, for each criteria under Section 8.16.1(c)(v) is to be made from the calculation for required parking under Section 8.16.1(c)(i). and are therefore non-compounding in relation to one another. vii. Notwithstanding, Section 8.16.1(c) (v), under no circumstances shall the deferral of construction of or payment of cash in lieu of a portion of required off-street parking for apartment housing result in the un-deferred portion of the required parking stalls be less than 0.6 parking stalls per bedsitting room, one and two bedroom dwellings; and 0.8 parking stalls per three or four bedroom dwellings upon issuance of the development permit. viii. Where the construction or payment of cash in lieu has been deferred for some of the total number of required parking stalls in accordance with Section 8.16.1(c)(v), the deferral shall continue only so long as the title is not subject of a leasehold condominium subdivision. Upon any application for consent, for such a leasehold condominium subdivision, the deferral shall terminate and the applicant and/or lessee shall construct or pay for the construction of off-street parking facilities in accordance with the total required parking for apartment housing determined at the time of original development permit approval. ix. In the event of subdivision by leasehold condominium plan, payment in lieu of parking will also be accepted in the amount of $75,000 per parking stall. Such payment in lieu amount shall be adjusted upwards on January 1st of each year after 2017 to reflect a two percent annual inflation rate increase. x. Where off-street parking for apartment housing has been reduced in accordance with Section 8.16.1(c)(v), parking shall be provided without cost and free of encumbrance to tenants on a first come first served basis.

• Schedule H is removed and replaced with Schedule H as attached to Appendix “B” of the report.

• Schedule I is removed and replaced with Schedule I as attached to Appendix “B” of the report. CARRIED Christensen opposed

Moved by Councillor DiManno that council give third reading to Bylaw 380 –Land Use Bylaw Amending Bylaw – Apartment Housing Parking as amended. CARRIED Christensen opposed

2017.02.13 Council Agenda Page 20 of 72 Moved by Councillor Olver that council direct administration to return with a report outlining the details of the 2017 parking study and cost implications for increased evening data collection. CARRIED

Moved by Councillor Olver that council direct administration to return with an informational report on the potential of a car share program in Banff. CARRIED

Moved by Mayor Sorensen that council direct administration to return with a report in one year’s time with regard to the provisions in the Land Use Bylaw amended by Bylaw 380 outlining: • projects to-date where bylaw provisions have been applied; • updated relevant federal and municipal census data; • relevant parking information collected; and • any other relevant information.

Moved by Councillor Christensen that council amend motion COU17-24 by changing the words “one year’s time” to “August 2017”. DEFEATED Christensen in favour

The vote followed on motion COU17-24: that council direct administration to return with a report in one year’s time with regard to the provisions in the Land Use Bylaw amended by Bylaw 380 outlining: • projects to-date where bylaw provisions have been applied; • updated relevant federal and municipal census data; • relevant parking information collected; and • any other relevant information. CARRIED

6.0 ADJOURNMENT Moved by Councillor Standish that council adjourn the January 25, 2017 special meeting of council at 10:50 a.m. CARRIED

______Karen Sorensen Tara Johnston-Lee Mayor Municipal Clerk

2017.02.13 Council Agenda Page 21 of 72 REQUEST FOR DECISION Bylaw 379 – Land Use Bylaw Amending Bylaw – Development Fees Amendment

Presented to: Council Date: February 13, 2017

Submitted by: Randall McKay, Manager of Agenda # 6.1 Planning and Development Chris Hughes, Senior Accountant

RECOMMENDATION i. That council give second reading to Bylaw 379 - Land Use Bylaw Amending Bylaw – Development Fees Amendment. i. That council give third reading to Bylaw 379 - Land Use Bylaw Amending Bylaw – Development Fees Amendment.

BACKGROUND Reason for Report Council gave first reading to Bylaw 379 on December 19, 2016. A public hearing was then held in accordance with the requirements of the Municipal Government Act at the January 9th, 2017 regular meeting of council. Fees set through the Land Use Bylaw require a public hearing prior to final approval and endorsement by the Minister of the Environment before coming into full force and effect.

January 9, 2017 following the public hearing, council postponed the vote on motion COU17-4 to proceed to grant second reading until the February 13, 2017 meeting of council and directed administration to return with: i) draft wording that council could consider to use for amendment purposes that would provide for a tiered development and subdivision appeal fee structure, and ii) draft wording that council could consider to use for amendment purposes that would allow the Development Appeal Board the discretion to refund partially or in whole a development and subdivision appeal fee to the applicant.

Summary of Issue Development fees were reviewed and based upon a comparison with other municipalities. An increase was recommended to the subdivision and development appeal fee from $100.00 to $200.00. The fee was initially recommended to be increased to $250.00 to align with the appeal fee structure in Canmore but was reduced by $50.00 by the Governance and Finance Committee prior to first reading (FIN16- 36).

Appeal fees are not intended to be punitive or prevent appeals but are established in part to deter frivolous or nuisance appeal applications. It is recognized that the Development Appeal Board plays an essential role in the development approval process, making it possible not only for neighbours and others affected by a development to challenge the appropriateness of a development, but also for developers to challenge a refusal or certain conditions of their proposal.

Upon review with legal counsel, it is not generally considered best practice to adopt a tiered development and subdivision appeal fee structure which specifically references different fees for different types of applicants such as, commercial and/or corporate appellants as a means to establish or set different fees. If council wishes to establish a tiered development and subdivision appeal fee structure it recommended that the fee structure relate to a series of categories based on the land use 2017.02.13 Council Agenda Page 22 of 72 district or districts of the property being appealed as opposed to interest or ownership in a property. Given the large number of residential land use districts within the town, one option could be to adopt a residential and non-residential appeal fee structure however there would still be an issue of equity in terms of establishing an appropriate fee for each category as most appeals, regardless of the land use district in which they are located, are equally complex and involve similar staff time and resources to process. Given the above, it is not recommended that council adopt a tiered appeal fee structure.

The following wording in underline could be inserted as an addendum to the appeal fee in the proposed fee Schedule G of the bylaw and would allow the Development Appeal Board the discretion to refund partially, or in whole, a development or subdivision appeal fee to the appellant:

Development & Subdivision Appeals (A full or partial refund may be made at the discretion of the Development Appeal Board)

Response Options 1. Give second and third reading to Bylaw 379 as presented or with amendments. 2. Give Bylaw 379 second reading and direct administration to return with more information. 3. Defeat Bylaw 379 and leave current rates in place.

IMPLICATIONS OF DECISION Budget The 2017 fees and charges support the 2017 Operating Budget for the provision of municipal services.

Communication For fees that generally impact the community as a whole the fee increase may be advertised on the Town page, brochures, or on the Town’s website.

Legislation/Policy Section 8(c)(i) of the Municipal Government Act allows for the establishment of various fees and charges by bylaw or by resolution.

RELATED DOCUMENT LINKS November 14, 2016 Governance and Finance Report – 2017 Municipal Fees and Charges Land Use Bylaw 31-3

ATTACHMENTS A- Bylaw 379- Land Use Bylaw Amending Bylaw – Development Fees Amendment Council: Bylaw 379 – Land Use Bylaw Amending Bylaw – Development Fees Amendment

Circulated: 2016.02.08

Submitted By: 2016.02.08 Randall McKay, Manager of Planning and Development

2017.02.13 Council Agenda Page 23 of 72 Chris Hughes, Senior Accountant

Reviewed By: 2016.02.08 Robert Earl, Town Manager

2017.02.13 Council Agenda Page 24 of 72 Appendix 6.1A

TOWN OF BANFF BYLAW 379

Land Use Bylaw Amending Bylaw – Development Fees Amendment

A BYLAW TO AMEND LAND USE BYLAW 31-3 WITH RESPECT TO DEVELOPMENT FEES

WHEREAS the Municipal Government Act, RSA 2000, Chapter M-26 authorizes a council to provide, through a land use bylaw, for the establishment of fees related to the regulation and control of the use and development of lands and buildings in a municipality;

AND WHEREAS Town of Banff Land Use Bylaw 31-3 sets out development fees;

AND WHEREAS the Council of the Town of Banff wishes to amend the development fees;

NOW THEREFORE the Council of the Town of Banff, in the Province of Alberta, duly assembled, enacts as follows:

INTERPRETATION 1. In this bylaw: a) Any reference to a named act is a reference to an Act of the Legislature of Alberta, as amended from time to time. b) Any reference to another Town of Banff bylaw shall refer to that bylaw currently in effect and will include any and all amendments to such bylaw or any other bylaw passed in substitution.

PROVISIONS 2. Schedule “G” of Town of Banff Land Use Bylaw 31-3 is replaced with Schedule “G” of this bylaw.

ENACTMENT308 3. Schedule “G” forms part of this bylaw.

4. Bylaw 269, Land Use Bylaw Amending Bylaw – 2008 Development Fees, is hereby repealed.

5. Bylaw 293, Land Use Bylaw Amending Bylaw - 2009 Development Fees, is hereby repealed.

6. Bylaw 308, Land Use Bylaw Amending Bylaw – 2011 Development Fees, is hereby repealed.

7. This bylaw comes into force after the date of final passing, upon approval and execution by the Superintendent, Banff National Park, for the Minister of the Environment.

Read a first time this ______day of ______, 20XX.

Pursuant to the Municipal Government Act (Alberta), a Public Hearing was held this _____ day of ______, 20XX.

Read a second time this ______day of ______, 20XX.

2017.02.13 Council Agenda Page 25 of 72 Read a third time this ______day of ______, 20XX.

Approved on behalf of the Town of Banff this ______day of ______, 20XX.

Karen Sorensen Mayor

Robert Earl Town Manager

Approved by the Minister of the Environment, by his delegate this _____ day of ______, 20XX.

Minister of the Environment/Delegate

2017.02.13 Council Agenda Page 26 of 72 Schedule “G” – Development Fees

Residential New Construction Single detached housing $1100.00 Duplex housing $1500.00 Multi-unit residential housing (3 or more dwelling $1600.00 + units) $150.00/dwelling Accessory building $250.00 Additions and Renovations involving an increase in gross floor area $350.00+ $1.10/m2 Interior and/or Exterior Renovations involving no increase in gross floor area $350.00 Accessory Development –decks, porches, balconies, fences, retaining walls, and $200.00 significant landscaping Accessory Dwelling $550.00 Variances (except on existing development where a variance is granted to a non- $275.00/variance conforming building in which case there is no charge). Municipal Planning Single Detached and Duplex Housing Commission Surcharge $125.00 Multi-unit Housing $375.00

Residential Business Bed and Breakfast Homes $500.00+ $100.00/guest room Bed and Breakfast Renewals $150.00 Home Occupations (Type I and Type II) $150.00 Home Occupation Annual Renewals 50% of current fee Municipal Planning Commission Surcharge $125.00 (original application only – no surcharge for renewals) Late Application Fee (failure to file the application prior to the permit renewal $400.00 deadline

Commercial New Development, 0 – 46 m2 $1250.00+ $1.10/m2 Additions or Renovations gross floor area involving an increase in gross >46 m2 – 465 m2 $1650.00+ $1.10/m2 floor area gross floor area >465 m2 $2500.00+ $1.10/m2 gross floor area Interior and/or Exterior Renovations involving no increase in gross floor area $1250.00 Accessory Building $500.00 Transportation Services $1100.00 + $35.00/vehicle Municipal Planning New development $650.00 Commission Surcharge Renovations and minor additions $375.00 Variances (except on existing development where a variance is granted to a non- $750.00/variance conforming building in which case there is not charge) Commercial Growth Management Development Applications $500.00 Commercial Development Allotment Transfer $1400.00 Commercial Existing Gross Floor Area Transfer $3500.00 Change of use Permitted use $1200.00 Discretionary use $1400.00

2017.02.13 Council Agenda Page 27 of 72

Institutional (PB, PE, PP, PS Districts) New Construction $1650.00+ $1.10/m2 Additions and Renovations involving an increase in gross floor area $1250.00+ $1.10/m2 Interior and/or Exterior Renovations involving no increase in gross floor area $550.00 Variances (except on existing development where a variance is granted to a non- $500.00/variance conforming building in which case there is not charge) Accessory Building $400.00 Municipal Planning new development $375.00 Commission Surcharge additions and renovations $225.00

Sign Permits Comprehensive Sign Plan (for new buildings or coordination of multiple signs on an existing property $675.00 + $35.00/sign Signs Wall, window, hanging, projecting, menu box, $150.00/sign directory Canopy or Awning $138.00/sign Freestanding (Bed & Breakfast) $275.00/sign Freestanding (Commercial & Institutional) $500.00/sign Temporary $100.00/sign Inspection Fee (for any sign installed without a permit) Double original permit fee Municipal Planning Commission Surcharge $125.00

Subdivision (including Condominium Plans) Residential up to 10 lots/units $2400.00+ $220.00/lot or unit 11 or more lots/units $2400.00+ $165.00/lot or unit Commercial or Institutional Subdivisions $2500.00+ $220.00/lot or unit Road/Thoroughfare Closure $1850.00+ advertising costs Land Appraisal Surcharge (Where required) Cost

Subdivision Endorsement (final approval) Residential $495.00 + $75.00/lot Commercial $605.00 + $75.00/lot Other $495.00 + $75.00/lot Bareland Condominium $275.00/unit Condominium $138.00/unit

Area Plans Area Structure Plan $5,500.00 + advertising costs Area Redevelopment Plan $5,500.00 + advertising costs

2017.02.13 Council Agenda Page 28 of 72 Bylaw Amendment Fees Amend Area Structure Plan or Area Redevelopment Plan $3500.00+ advertising costs Amend Municipal Development Plan $7500.00+ advertising costs Land Use Bylaw Minor Technical Amendments (no change in use or density) $1700.00+ advertising costs Land Use Bylaw Major Amendments (change in use or density) $ 3500.00+ advertising costs Land Use Re-designation (Residential/Institutional) $3500.00 + advertising costs Land Use Re-designation (Commercial) $7500.00 + advertising costs

General/Other Applications Address Assignment (new or change) - residential, commercial, or institutional $75.00/ unit Confirmation of Land Use $110.00 Legal Agreement Surcharge (e.g. Development Agreement, Encroachment $450.00/agreement Agreement, Restrictive Covenant) Preliminary Determination of Use $550.00 Revised Plans (minor revisions requested after decision has been rendered – the 50% of current fee (as revision cannot change the overall intent of the development) part of active application)

Special Function Tents $250.00 Surfacing Parking Lots $1650.00 + $35.00/vehicle Demolition $1250.00 Excavation/Stripping/Grading $850.00 Utility Projects (including the placement of private telephone lines, gas lines, $750.00 power lines and similar Tree Cutting (no fee for trees deemed hazardous by the Development Officer) $25.00 for the first tree & $15.00 for each additional tree Development Permit Notification Sign (small) $20.00

Compliance Certificates Single detached and duplex housing $170.00 Multi-unit housing (3 or more units) $300.00 Commercial/Institutional $300.00 Professional Costs for third party review on behalf of the Town of Banff Applicants are (e.g. review of applications by lawyers, engineers, architects, or social scientists) responsible for the cost These costs are typically incurred for large or complex projects. of any professional fees and costs incurred by the Town with the review of applications.

2017.02.13 Council Agenda Page 29 of 72 File/Research Fees Administrative Assistant $40.00/hr Planner $60.00/hr Producing Permit/Document Copies (provide paper copies of permits or $25.00/1-3 paper other specific documents from either microfiche or image database copies $5.00/additional copy

Other Fees Development & Subdivision Appeals $200.00 Extension and Renewals (for an extension of the period of a $500.00 development permit application which has become void Renewal of Development Permit issued with specified time limitations 75% of the fee where the conditions of approval have not changed Refund Policy (a) 90% if withdrawn prior to commencement of circulation (b)Non-refundable once circulation has commenced.

2017.02.13 Council Agenda Page 30 of 72 REQUEST FOR DECISION Subject: RCMP Musical Ride – Canada 150 tour

Presented to: Council Date: February 13, 2017

Submitted by: Connie Grace, Destination Agenda #: 7.1 Events Coordinator

RECOMENDATION That council: i. authorize administration to enter into a contract with the RCMP Musical Ride to perform in Banff on September 2 & 3, 2017; ii. approve the budget of $64,500, to be funded from ticket sale revenues with any shortfall funded from the budget stabilization reserve.

BACKGROUND Reason for the Report A tradition rich in pageantry and steeped in Albertan and Canadian history, the RCMP Musical Ride is a majestic and thrilling performance on horseback by RCMP members. The first known organized performance was in 1886 at Fort Macleod. Regular performances began in 1901, were suspended for the First World War and resumed in 1920, the same year the NWMP and the Dominion Police combined to become the Royal Canadian Mounted Police. Since then, with a break for WWII, the Musical Ride has toured nationally and internationally, performing at significant events, such as Queen Elizabeth II’s coronation and more recently, her 90th birthday celebrations, the Edinburgh Tattoo, Expo 67 in Montreal, Expo 70 in Osaka, and across the nation for Canada’s centennial celebrations. This year, to honour Canada’s sesquicentennial, the Musical Ride is undertaking a national tour.

The performance consists of a full troop of 32 riders in red serge and their horses performing intricate figures and drills choreographed to music. These movements demand the utmost control, timing and coordination.

Banff has been fortunate to host the Musical Ride on two occasions: on July 1, 2003 and on July 26, 2010. During the Visitor Experience service review on November 18, 2015, council directed administration to research the possibility of bringing the RCMP Musical Ride back to Banff. Requests must be made a year in advance and so a year later, in fall 2016, administration received notice from the RCMP Musical Ride tour planner that Banff had been selected as one of only four stops in Alberta for their nation-wide Canada 150 tour.

2017.02.13 Council Agenda Page 31 of 72 Summary of Issue Banff has been offered an opportunity to host the event on the weekend of September 2 & 3, 2017, the Labour Day long weekend. Unfortunately, this tour schedule is set and the dates are not flexible. (The tour ends in Calgary on September 10.) Should Banff wish to host the Musical Ride during Canada’s sesquicentennial year, it must be on Labour Day weekend. The next opportunity to host the ride is in 2019, when they will undertake a provincial tour of Alberta.

The host is responsible for: • all stabling and feed costs • securing a suitable performance site • organizing the related performance logistics

The RCMP cover the costs of all personnel. They do not sell merchandise or tickets, but tickets may be sold by the host to recover costs or as a fundraiser.

Administration researched the possibility of holding the ride at that time and have met with the RCMP ride advance personnel for site inspections in November 2016. Here are the findings:

The Banff Trail Riders indicated they are interested in participating, have both stall capacity and rehearsal/exercise space on that weekend, and would consider budget-relieving sponsorship in exchange for hospitality privileges, which would help to reduce the stabling and feed expenses by approximately 36%.

Banff and Lake Louise Tourism are unable to support this event on these dates. Parks Canada indicated they have no concerns in having this event on these dates.

The Canadian Rockies School Board have indicated the Banff High School field is available for this event on Labour Day weekend provided the Town restore any damage. This location requires a rolling road closure of approximately 15 minutes in duration for the horses and riders to make their way from the stables to the school field, for which they must use the vehicle bridge. Engineering has advised that a rolling closure would not adversely impact traffic provided the performance times avoid the busiest time of the afternoon, 4 to 7 p.m.

Should council wish to proceed, this event would be added to the Town’s Canada 150 celebrations for residents and an added value experience for visitors already in Banff. It would not be promoted beyond the Bow Valley and travel to the show by Roam public transit or active modes would be heavily encouraged.

Budget An estimate of costs to host the event is $64,500, which could be funded from the budget stabilization fund. Costs include: • stabling 36 horses for four nights as per the requirements • bleacher rentals • sound system • advertising • ticket sale administration • security • field restoration

2017.02.13 Council Agenda Page 32 of 72 • staffing

In 2003, attendance over two shows was roughly 2,000, with ticket prices at $11 each. In 2010, attendance over two shows was estimated at 3,000 to 3,200, with ticket prices at $15 each. Should council decide to move forward this year, a variety of ticket price scenarios would be developed to keep ticket packages affordable and enticing for local and visiting families, including a pricing strategy for Town of Banff Access Card holders. With this in mind, administration estimates revenue projections at $48,600 from 3,300 tickets sold. Seating capacity would be 3,900 over three shows with 200 tickets per show being set aside for Access Card holders, family pricing, VIP and sponsorship seating.

$64,500 Estimated cost - $48,600 Revenue projection $15,900 Net expenditure

Response Options Council could authorize administration to enter into contract with the RCMP Musical Ride to hold the events on September 2 & 3, 2017 with the proposed budget of $64,500 and an estimated net expenditure of $15,900.

Council could opt to decline the offer to host the RCMP Musical Ride at this time.

IMPLICATIONS OF DECISION Budget The RCMP Musical Ride budget of $64,500 could be funded from the budget stabilization reserve, with repayment to the reserve of an estimated $48,600 after the event, leaving an estimated expense of $15,900. Any revenues in excess of $48,600 would reduce the net cost to the Town and any shortfall will increase the net expense to the Town. There is approximately $435,000 in undedicated funds in the budget stabilization reserve.

Internal Resources As with all events produced by the Town, this event will require significant support from internal resources: • The destination events coordinator will produce the event, including overseeing the development and implementation of the event plan, the traffic management plan, the parking plan, the security and risk plan, the communications and advertising plan and the ticket sales administration. Communications department will implement the communications and advertising plan and assist with the implementation of other plans as well as provide support on event days. • The engineering department will assist with development and implementation of a traffic management plan and prepare street use permits, as well as staff both event days to oversee and troubleshoot the traffic management plan. • The grounds department will prepare, maintain and repair the event rehearsal site and the event site, and provide other support as needed.

Communication Impacted local businesses will be kept up-to-date on plans, particularly involving traffic and crowd management. The event will be promoted to residents in the Bow Valley and in resort visitors.

2017.02.13 Council Agenda Page 33 of 72 Banff Community Plan The event meets several goals and objectives in the Banff Community Plan including the visitor experience goal of creating memorable national park experiences that promote Banff’s unique mountain community, are appropriate to the Banff vision and support the national park goals. It also supports and facilitates cultural appreciation in the community, thereby contributing to a vital and healthy community.

Council Strategic Priorities By providing a range of ticket packages with special provisions for Access Card holders, the event meets the strategic priorities of social well-being and recreation – facilitating access to quality programs and facilities and the vision of a thriving community mixing with visitors in a broad range of activities, year round.

Legislation/Policy None.

Other

ATTACHMENTS

Circulation date: 2016.02.02

Submitted By: 2016.02.08 Connie Grace, Destination Events Coordinator

Reviewed By: 2016.02.08 Robert Earl, Town Manager

2017.02.13 Council Agenda Page 34 of 72 BRIEFING Subject: Cemetery Price Comparison

Presented to: Council Date: February 13, 2017

Submitted by: Nadine Setzer, Grounds Supervisor Agenda #: 7.2

This report is submitted for Council’s information.

BACKGROUND Reason for Report During the 2016 Service Review, Council requested administration to return with additional information in regards to fees associated with plot purchases and interment services from cemeteries within close proximity to Banff.

Summary of Issue Since incorporation, fees associated with interments and plot purchases have remained low. At time of incorporation the fee schedule established by Parks Canada was adopted by the Town of Banff as the set rates. The below charts reflect the incremental increases over the past twenty seven years.

Town of Banff Plot Fee Full Burial Cremation Stillborn After hours 1990 $300 $300 $100 $150 $100 1992 $300 $500 $200 $200 $100 (Proposed recommendation not approved) 1997 $400 $300 $150 $150 $100 1998 $400 $350 $150 $150 $100 2010 $500 $500 $250 $150 $100 2012 $510 $510 $255 $150 $100 2016 $510 $550 $255 $150 $100 2017 $510 $605 $280.50 $280.50 $280.50

The Town of Jasper and Waterton park cemeteries have eligibility requirements associated with interments similar to Banff.

National Park Fees Banff Jasper Waterton Wood Buffalo Field Adult or Child Plot $510 n/a Full Burial Plot $300 $205 $97.65 n/a Cremation Plot $100 $68 $97.65 n/a Infant/Still born Plot $255 n/a Full Burial $605 $700 $98.10 $1520.40 n/a Cremation $280.50 $100 $14.70 $539.70 n/a Stillborn $280 n/a Columbarium n/a n/a n/a $1050 n/a

2017.02.13 Council Agenda Page 35 of 72 Cemeteries were chosen based on similar populations, proximity to Banff, and closest larger centres for these cost comparisons. The majority of cemeteries used in the comparisons have residential and non- residential fees associated with plot purchase and are current for 2017. Municipal 2017 Fees Banff Canmore Cochrane Olds Red deer Calgary Plot Purchase fee resident $510 $2285 $1980 $500 $1370 $3627.41 non resident $4800 $1100 $1615 Child resident $510 $2285 $350 $660 $806.09

non resident $4800 $550 $775

Stillborn $255

Full Burial

resident $605 $690 $1140 $720 $1706.38

summer $440

winter $660

non resident $690

summer $550

winter $770

Cremation

resident $280.50 $310 $300 $300 $484.07

summer $220

winter $440

non resident $310

summer $330

winter $550

Stillborn or Child full burial $510 $530 $335 $942.44 cremation $280.50 $310 summer R - $220 winter R - $440 Full burial Holiday - After hours Week day - $720 $240 R-$880.00 Saturdays $600 $1203.20 Cremation Holiday - After hours NR-$990 10am-2pm $360 $475

Columbarium

resident $1440 $950 $1590 $3819.72 non resident $2160 $1150 $1820

2017.02.13 Council Agenda Page 36 of 72 Response Options None required

IMPLICATIONS OF DECISION Budget none

Communication Associated information about Banff’s cemeteries, Bylaw 39-1, Bylaw 374, current fees and forms are made available from Operations, Town Hall, and online at Banff.ca

Banff Community Plan Social: Cemetery services provide an appropriate atmosphere for interment services and commemorations as well as continue to ensure interment services and space are available for permanent residents of Banff in perpetuity. Cemetery services also preserve the records of those that have been interred in our community.

Legislation/Policy These procedures are made in accordance with council’s power to manage cemeteries under the Municipal Government Act, the Cemeteries Act and Town of Banff Cemetery Bylaw 39-1. Bylaw 39-1 encompasses the governance of the previous National Park Cemetery Regulations, and as the lessee from Parks Canada, it is referenced for guidance of past practice.

Other

FOR INFORMATION:

Banff Cemetery Bylaw 39-1

Circulation date: Feb 1, 2017

Submitted By: 2017.02.08 Nadine Setzer,

Reviewed By: 2017.02.08 Robert Earl, Town Manager

2017.02.13 Council Agenda Page 37 of 72 BRIEFING Subject: Young Adult Program Summary 2016

Presented to: Council Date: February 13, 2017 Submitted by: Michelle Backhouse, BanffLIFE Program Coordinator Agenda #: 7.3

BACKGROUND Reason for Report As a follow up from the most recent service review, the Community Services department committed to provide council with a detailed annual summary of each of the program areas that deliver services to the community. This report provides Council with more specific details about the work functions and activities of the Young Adult Program and highlights some of the outcomes achieved in 2016.

Summary of Issue Community Services - BanffLIFE, Young Adult programs are largely identified within council’s Service Review document in the “Enhancing Community Connection” service area and are managed through the Community Services department.

In relation to Council’s Four Year Strategic plan and the Banff Community Plan, the Young Adult programs and services align well with the following themes: • Actively Connecting Banff Section 02, Trails • We Are Community Section 03, Social Wellbeing • Banff – Naturally Active, Vibrant and Inspiring Section 04, Recreation • A Model Environmental Community Section 05, Economic Prosperity

The very nature of the BanffLIFE programs and services strive to enhance the well-being of individual’s and community through welcoming, celebrating and connecting young adults.

With respect to The Banff Community Plan, the BanffLIFE programs and services encourage volunteerism, improve access to social, educational, and affordability programs. This is accomplished by working with key partners such as BLLT, Parks Canada and YWCA.

The program receives external funding through FCSS, AHS and local agency grants and donations. Services are provided by Michelle Backhouse and a one year part time intern position.

2017.02.13 Council Agenda Page 38 of 72 Town of Banff Young Adult Program 2016

SUMMARY OF FACILITATED PROGRAMS & SERVICES IN THE YOUNG ADULT COMMUNITY:

Council 4 year Young Adult # of individuals served Target population and Strategic Priorities programs and services aim of program. provided. 01-Trails

Actively Connecting Mountain 3 Apprentice Hiking Young Adults 18-30. Banff Adventure Program guides The MAP provides outdoor educational 239 Young adults opportunities for participated young adults to meet peers and make social

connections.

03-Social Well-Being

We Are Community Community Service 5 Community Service Provides volunteer Volunteer volunteers opportunities to Placement program young adults 18-30 who have gotten in Volunteer Program 186 BanffLIFE trouble with the law Volunteers and who need to work a certain amount of community service Volunteer 13 Volunteers 504 hours as ordered by instructors weekly Theatre Collective the courts. programs (e.g. participants Yoga, Theatre Volunteering Collective) 12 Volunteers 1350 introduces young yoga participants adults to organizations (Tuesday and and agencies as well as Wednesdays classes) connects them to community.

National Volunteer 37 participants and 4 Week Appreciation agencies attended the Celebrating BBQ (NVW) NVW BBQ volunteerism within our community.

2017.02.13 Council Agenda Page 39 of 72 03-Social Well-Being

We Are Community Pasta Night 1490 participants Pasta Night/DJ in the attended Pasta Night Park/Christmas Dinner are social DJ in the Park 380 participants networking programs attended DJ and Play where young adults in the Park can get out of staff accommodation, eat Christmas Dinner 301 participants an affordable home attended BanffLIFE cooked meal, meet Christmas Dinner new people and learn about other programs and services in the community.

Mountain 239 Young adults The MAP provides Adventure Program participated in the outdoor educational Mountain Adventure opportunities for Program young adults to meet like-minded peers and provide safe and healthy alternatives to the bar scene.

Banff Ambassador 2700 participants The BAP is a one Program attended the Banff hour presentation that Ambassador Program introduces new and seasonal workers to their community. It is a more formal welcome to Banff, and it provides them with general information about community services.

Movies Under the 530 participants This program aims to Stars attended Movies under provide another the Stars and 4 opportunity for young partnering agencies adult to socialize with peers. Banff LIFE also partners with various Banff organizations to provide educational

2017.02.13 Council Agenda Page 40 of 72 commercials with respect to emerging trends for this population.

Information Fairs Lake Louise Wellness In partnerships with Fair =91 AHS Young Adults Banff Springs Safety are provided with Fair = 78 appropriate guidelines Lake Louise Low for having “a drink”. Down=44 The aim is to reduce long term health risks related to binge drinking.

04- Recreation

Banff – Naturally Volunteer 13 Volunteers 504 Improve the use of Active, vibrant and instructors weekly Theatre Collective existing facilities by inspiring programs (e.g. participants programing outside Yoga, Theatre business hours and in Collective) 12 Volunteers 1350 various venues. Thus yoga participants providing alternatives (Tuesday and to the party scene Wednesdays classes) (E.g. Wednesday morning yoga at the Fenlands and Sunday evening theatre collective program at 101 Bear Street).

05-Economic Prosperity

A Model Banff Ambassador 2700 participants Develop local talent Environmental Program attended the Banff and skills of young community Ambassador Program adults though.

Mountain 3 MAP Apprentice MAP aims to create Adventure Program Hiking guides “local outdoor ambassadors” which 239 Young adults in-turn creates more participated in MAP opportunities for young adults to

2017.02.13 Council Agenda Page 41 of 72 connect with the outdoors.

Collaborated on The Waiter Race had Showcase Banff as a Housekeeping 66 Participants, 8 leader in hospitality. Olympics and Volunteers and 37 Waiter Race Attendees/spectators

Program: Volunteer Program

Aim: BanffLIFE would not be able to operate the amount of programs it does without the help of volunteers. Activities such as event set up, or cooking, to instructing a class, volunteering is a way to meet new people and learn new skills. Volunteering introduces young adults to organizations and agencies as well as connects them to the community.

Target: Young Adults 18-30

Outcomes: Total # of Volunteers 186

Volunteers Letters of support:

“The Banfflife program is an amazing experience for people who want to participate inside the community. As a volunteer you are contributing to the successful running of the program with your time and you are feeling very grateful because you will get to know amazing people, who you can talk to and share your personal experiences, about each other's life, culture and experience in Banff and you will work inside a team. For me this is enhancing my trust in myself to continue practice a new language and to continue to learn about a new culture in a place where I can find out what is happening around town and what I can do to enjoy my life here during my free time.”- Mauro Oyarzun

“Having the opportunity to volunteer with BanffLife has been fantastic for me! I took an interest initially to meet other people (as I am working in job that has very little staff) but then it quickly turned into a good self-esteem boost because of providing enjoyment to people and giving something back to the community. It has given me a lot of confidence and I always feel very appreciated and completely accepted for who I am. I feel it gives me a bit more of a purpose for my time here in Banff. Thank you very much to you especially Tara, you've been absolutely wonderful and very very welcoming and appreciative to us volunteers.” - Katrina

2017.02.13 Council Agenda Page 42 of 72 Program: National Volunteer Week BBQ

Aim: Celebrating volunteerism within our community. The Banff Volunteer Appreciation Barbeque showcases volunteerism in our community and highlights other volunteer opportunities in the Banff Community.

Target: Anyone who has volunteered in Banff.

Outcomes: 37 participants/volunteers attend volunteer appreciation BBQ

4 organizations set up Volunteer Booths to recruit (AHS, BLLT, YWCA, and Parks Canada)

Program: Community Service Volunteer Placement Program

Aim: To provide Young adults who have received court ordered community service hours with meaningful opportunities to complete their hours. This program results in young adults changing their perspective and helps them to connect with the community in which they have offended in. This program also enables to the young adult to connect with a variety community resources and supports.

Target: Young Adults 18-30

Outcomes: Total # of Community Service Volunteers 5

Community Service Volunteers reflection letters: I have completed 75 hours with the BanffLife program from the month of July 30th to November 4th. These hours were a great learning experience for myself and also the people involved with BanffLife. I have also done community hours in the past, back when I was younger in Québec. Honestly this was the most thoughtful experience yet.

I was 15 years old when I did my first community hour for the cemetery back in my home town. 30 hours of digging, hammering, fencing, brooming leaves off the ground and let’s not forget a lot of sweating.

My BanffLife journey was a great and new experience filled with new and great people all along the way. Michelle as my guide counsellor did a great job directing me in the right way to fulfill the hours I had to do. I felt very involved for someone who was doing community hours for a town such as Banff. I also helped different department’s not only BanffLife but also the front offices and the suicide dept. I had the opportunity to meet wonderful ladies, help them with different tasks and learn about the certain programs they offer. These hours made me learn a lot about how certain people in Banff are actually trying to improve the lifestyle of this community in many different ways. The involvement of all the volunteers were very surprising to my eyes but also very grateful to see how people enjoy and like being involved in activities such as pasta night and all the other many events Banff life organizes.

2017.02.13 Council Agenda Page 43 of 72 For myself this experience was once more another learning experience. In many, many ways. Pasta night was a really fun event. I feel like it was a great opportunity for all the new volunteers and myself. I love the fact that everything is so affordable and open to the public for only $2 and you get a plate of pasta and a cozy place to sit down and relax, how great of a deal is that?

It was a really great time and I would obviously recommend pasta night to anyone who has two dollars to spend on a Wednesday night. I had a great summer volunteering for Michelle at BanffLife. If ever it comes to my chance to actually advice a friend for volunteering hours, I will happily direct them to BanffLife. I have now finished my hours and proud of what I accomplished with these 75 hours. I would of really enjoyed working with Tara more than the only two week I has helping her. I thank Michelle, Tara, Loretta, Kerri and all the other wonderful ladies at the town hall who helped me out to complete my hours. I hope Michelle and Tara get the chance for another person to help our BanffLife volunteering program. ( Community Service Volunteer 2016)

Program: Mountain Adventure Program

Aim: The Mountain Adventure Program (MAP) introduces young adults to mountain sports with certified guides and instructions. It teaches them how to travel safely in the backcountry and grows an appreciation for mountain activities. The MAP provides outdoor educational opportunities for young adults to meet peers and make social connections. This program increases young adult involvement in recreation and their confidence to travel safely in Banff National Park.

In partnership with the Interpretive Guide Association (IGA) and Parks Canada we create “local outdoor ambassadors” which connects Banff locals to newcomers for the purpose of connecting to the outdoors.

In 2016, we partnered with The Alpine Club of Canada to train 12 young adults as volunteer hut custodians; we had 5 hut etiquette trips and continues to be a success.

Target: Young Adults 18-30

Outcomes: 84% of participants strongly agreed or agreed that as a result of participating, they enhanced or developed skills to make them “better prepared” for future back country trips.

Certified 3 IGA Apprentice hiking guides who led 8 day hikes.

239 Young adults participated in MAP and 189 were unique users.

2017.02.13 Council Agenda Page 44 of 72

(MAP photos)

Program: Pasta Night/ DJ in the Park/ Christmas Dinner

Aim: These are social networking evenings where young adults can get out of staff accommodation, eat an affordable home cooked meal, meet new people and learn about other programs and services in the community.

Target: Young Adults 18-30

Outcomes: Weekly Pasta Nights for young adults for 9 months of the year – served 1490 meals with the help of 33 volunteers over the year and offered entertainment and games nights throughout the winter.

78% Strongly Agree - DJ in the Park gives me a stronger sense of connection with the Banff community

5 DJ in the Park events held in 2016 with approximately 380 people attending, and 29 volunteers helping out

BanffLIFE Christmas dinner served dinner to 301 participants and had 32 volunteers in December 2016.

As a result of attending Pasta Night I feel I have a good understanding of the community resources and social supports available to me. Response Answer Options Response Percent Count Strongly Agree 37.6% 38 Agree 57.4% 58 Disagree 5.0% 5 Strongly Disagree 0.0% 0 answered question 101

2017.02.13 Council Agenda Page 45 of 72 Program: Information Fair Participation

Aim: These are great venues to connect with a large numbers of young adults in Banff within a short period of time. Reaching these young adults with harm reducing information to better equip themselves, should they require supports is essential for their safety. This is also a great networking tool for BanffLIFE to connect with other supporting agencies and foster positive working relationships that help nurture our young adult community.

Job Resource Hiring Fair- May Banff Centre Safety Sizzler- May Avalanche Awareness Night – January Lake Louise Wellness Fair - May Banff Springs Safety Fair - June Lake Louise Low Down – June

Target: Young adults 18-30

Outcomes: 213 young adult referals.

2017.02.13 Council Agenda Page 46 of 72 Program: Banff Ambassador Program (BAP)

Aim: The BAP is a one hour presentation that introduces new and seasonal workers to the community services and volunteer opportunities available to them. BAP is a formal welcome to Banff, and new workers are supported by their employers to attend this presentation.

The BAP provides first contact with young adults as they have just arrived in Banff. By connecting with this group, it ensures that young adults know there are resources and supports to help them if they need it, and how to access them. We also do this to educate young adults about the “community” in Banff, and thus they in turn become ambassadors for the tourists visiting Banff.

Target: Young adults 18-30

Outcomes: 2700 participants attended the Banff Ambassador Program

As a result of attending the Banff Ambassador Program I know more about how to access the community Resources I need. Response Response Answer Options Percent Count Strongly Agree 54.8% 329 Agree 42.8% 257 Somewhat Agree 2.0% 12 Somewhat Disagree 0.0% 0 Disagree 0.0% 0 Strongly Disagree 0.3% 2 answered question 600

2017.02.13 Council Agenda Page 47 of 72 Program: Movies under the Stars

Aim: This program aims to enhance community connection by providing another opportunity for gathering and connecting with others.

In 2016 BanffLife partnered each Movie night with local Banff organizations to address emerging social issues though educational commercials and providing community resources at the concession booth; the following organizations were involved; Banff PRIDE, Harmony Project, Mental Illness Stigma Support and ACFA Régionale de Canmore-Banff)

Target: Young Adults 18-30

Outcomes: 5 Movies in the Park held during the summer of 2016 with 530 people attending, and 24 volunteers.

ATTACHMENTS: N/A

Submitted By: Michelle Backhouse BanffLIFE Program Coordinator

Reviewed By: 2017.02.08 Robert Earl, Town Manager

2017.02.13 Council Agenda Page 48 of 72

2017.02.13 Council Agenda Page 49 of 72

2017.02.13 Council Agenda Page 50 of 72 BRIEFING Subject: Community Helpers Program Summary 2016

Presented to: Council Date: February 13, 2017 Submitted by: Yvonne Law Community Helpers Program Supervisor Agenda #: 7.4

BACKGROUND Reason for Report As a follow up from the most recent service review, the Community Services department committed to provide council with a detailed annual summary of each of the program areas that deliver services to the community. This report provides Council with more specific details about the work functions of the Community Helpers Program and the activities undertaken and outcomes achieved in 2016.

Summary of Issue The Community Helpers program is identified within council’s Service Review document in the “Social and Emotional Wellness” service area and are managed through the Community Services department. In relation to Council’s Four Year Strategic plan and the Banff Community Plan, the Community Helpers program aligns well with the theme We Are Community Section 03, Social Wellbeing.

The very nature of the Community Helpers program is to strive to enhance the well-being of individuals and community members through community resource knowledge and support in order to provide a safety net for the 15-30 year olds within the community. In order to ensure this safety net, all persons in the Bow Valley ages 15 and up are encouraged to take this program.

With respect to The Banff Community Plan, the Community Helpers program encourages volunteerism, improves the quality, quantity and access to social programs. This is accomplished by working with key partners through Canadian Rockies public school, the Bow Valley Interagency, Alberta Health Services, local faith based organizations, The Town of Canmore, local agencies and organizations in Banff, Canmore, ID 9 and MD of Bighorn that provide a myriad of social supports and services, business and companies such as hotels, restaurants, and bars, Banff Lake Louise Hospitality Association

The program receives external funding through Alberta Health Services in the area of Provincial Injury Prevention– Suicide Prevention. The Community Helpers program is supervised by Yvonne Law and coordinated by Amanda Burrowes.

2017.02.13 Council Agenda Page 51 of 72 Program: Community Helpers Wellness Workshop

Aim of Program: To enhance the well-being of individuals and community members by having Bow Valley residents learn about community resources and then, with this knowledge, provide a “safety net” for the 18-30 year olds in the community. To ensure this “safety net’ participants ages 18-85 have participated in the program. The program’s focus is mental health awareness and suicide prevention with addictions and violence prevention being covered as well.

Length of program: The Community Helpers One Day Wellness Workshop is offered 8 times from the months of October to May (excluding the busiest tourist months when staff are unable to take time off to attend the training).

Total Participants: 143 Bow Valley residents 18-85yrs attended the one day training

Outcomes: Chart 1 : 90% of participants felt that they were “ a lot more knowledgeable” about the community resources that they could access after the one day training.

Chart 2: As well as, 50% of participants felt that the training had a “major effect” and 40% “quiet an effect” in increasing their confidence in supporting people in the community.

2017.02.13 Council Agenda Page 52 of 72 Chart 1

2017.02.13 Council Agenda Page 53 of 72 Chart 2

2017.02.13 Council Agenda Page 54 of 72

I’ve been meaning to send off an email to you since completing the workshop. I wanted to thank you both and to let you know that I truly enjoyed and benefited from the workshop. I’ve been telling everyone about this great program put on by the Town. It’s such an important program for our little community. Penny Lawless IT Server Specialist Banff Centre

Thanks so very much for providing such a wonderful course. Would you believe that I met with a friend that night dealing with substance abuse issues, depression and suicidal thoughts. I was so grateful to have had a list of resources and listening skills to help her. I can't thank you enough. I may have handles the situation all together differently had I not had good information under my belt and a list of resources. Thank you!!!! Tina Armstrong Inventory Coordinator GRAYMONT

2017.02.13 Council Agenda Page 55 of 72 Program: Community Helpers Two Day Program for High School Students

Aim of Program: To Strive to enhance the well-being of high school students through community resource knowledge and support in order to provide a “safety net” for other high school students, friends and family members. Students that are take the two day training are nominated from the student population as a “person others would turn to for emotional support” through an anonymous survey process that is administered to the student body. Length of program: The high school training is a full two days with 14 training modules delivered.

Total Participants: 14 high school students accepted the invite to take the two day training and completed the training.

Outcomes: Chart 1 : 92.3% of the Community Helper trained high school students felt that they were “ a lot more knowledgeable” about the community resources that they could access after the one day training. Chart 2: 77% of the Community Helpers trained high school students felt that the training had a “major effect” and 23% “quiet an effect” in increasing their confidence in supporting people in the community.

2017.02.13 Council Agenda Page 56 of 72 Chart 1

2017.02.13 Council Agenda Page 57 of 72 Chart 2

2017.02.13 Council Agenda Page 58 of 72

`` I now know more of the resources available in my community and I feel more at ease helping my peers.`` Banff Community High School Student This course has had a very positive impact on me and I have learned how to help myself and others.``` Banff High School student

``This program has helped me feel more comfortable helping my friends when they are having a tough time. I has also showed me that there are many available resources in this community when people need help.`` Banff High School student .

Program: Community Helpers Club

Aim of Program: Alumni from both the one day course and two day high school course are invited 4-5 times per year to come together and hear a guest speaker on a range of topics. Community Helpers have a chance to connect with one another at this club and provide support and ideas for continuing the important work of helping Bow Valley residents with mental health issues.

Total Participants: 34 people in 4 Community Helpers Clubs

Outcomes: 100% of participants feel that the discussions and connectivity are beneficial to help them help others.

2017.02.13 Council Agenda Page 59 of 72 Program: ASIST ( Applied Suicide Interventions Skills Training)

Aim of Program: Applied Suicide Intervention Skills Training (ASIST) is an intensive, interactive, and practice-dominated course designed to help caregivers recognize and review risk, and intervene to prevent the immediate risk of suicide. It is by far the most widely used, acclaimed and researched suicide intervention training workshop in the world. Offered to Bow Valley Community Helpers Alumni first and all interested Bow Valley residents second. Two day course, offered one –two times a year.

Total Participants: 20 trained individuals that can do a full suicide intervention with a community member at risk of suicide.

Outcomes: 100% of participants felt prepared to do a suicide intervention after the two day training. 100% of participants were aware of personal or community resources available to help people if they are having thoughts of suicide.

``I came into this workshop with no knowledge on how to assist life. I am leaving this workshop feeling able and ready to stop someone from choosing to die by suicide.``ASIST Participant

Program: SafeTalk- Suicide Alert Training

Aim of Program: This 3 hour workshop alerts one to warning signs indicating risk of suicide. The workshop emphasizes the importance of recognizing the signs, communicating with the person at risk and getting help or resources for the person at risk. Offered to Bow Valley Community Helpers Alumni first and all interested Bow Valley residents second. Offered two or three times a year.

Total participants: 41 people attended two trainings of SafeTalk and are now prepared to notice warning signs of someone at risk and are comfortable asking that person if they are suicidal, then getting them help.

Outcomes: 100% of participants felt well prepared or mostly prepared to ask someone if they are thinking of suicide.

Before this workshop, I was very guilty of `miss, dismiss and avoid.`I believe that it was due to my lack of knowledge to deal with such situations. This training was very helpful in that it provided the knowledge that I needed to not ignore any signs of suicide within my close friends and family, and just generally people. I feel more prepared and more comfortable now with this issue. Safetalk participant

2017.02.13 Council Agenda Page 60 of 72 Program: Mental Health First Aid

Aim of Program:

. Explanations of mental health, mental illness and mental health problems, . Signs and symptoms of common mental health problems and crisis situations . Information about effective interventions and treatments . Ways to access professional help

Outcomes: 100% of participants learned ways to notice signs and symptoms of a person that is struggling with a mental health issue and know how to get that person professional help.

Total Participants: 14 Bow Valley residents attended the 2 day program offered once per year.

Submitted By:

Yvonne Law – Community Helpers Supervisor

Reviewed By: 2017.02.08 Robert Earl, Town Manager

2017.02.13 Council Agenda Page 61 of 72 Agenda Item 8.1

MINUTES OF A MEETING OF THE BANFF HOUSING CORPORATION DIRECTORS Town of Banff Office December 21st, 2016 MEMBERS PRESENT: Chris Thorburn Public Member Director Kevin Driver Public Member Director Richard Maisonet Public Member Director Sharon Oakley Town of Banff Corrie DiManno Town Council Arno Du Preez Public Member Director Laura Sydenham Public Member Director MEMBERS/OTHERS ABSENT:

ADMINISTRATION, OTHERS PRESENT: Liz Hogg Administrator

1.0 CALL TO ORDER/APPROVAL OF AGENDA Driver calls meeting to order at 8:33am.

2.0 DELEGATIONS

3.0 ADOPTION OF November 21st, 2016 MINUTES & PUBLIC ATTACHMENTS

BHCH16-38 MOVED by Thorburn to approve minutes CARRIED

4.0 CONTINUING BUSINESS

4.1 BHC Operational Update

4.1.1 Admin Fee – Update • Payments are still coming in • The first week of January the administrator will mail a reminder to all outstanding accounts if they have not paid by Feb 1st they will be assessed the $30 late fee and interest. 4.1.2 Housing sustainability  Oakley provided updates on Deer Lane  Administrator will send updates about council meetings regarding the project 4.1.3 Administrators hours – The administrator has been working between 30-40 hours per week. With three home sales and open houses, closings and other matters it has been busy 4.1.4 RRL application update – we received 1 application 4.1.5 New home listings & Sales:  332 MSD drive closed on December 5th and sold to the first person on the list  3 Fairholme sold to the 4th person on the list and closes in January BHCH16-39 MOVED by DiManno to go in camera at 9:03AM for update as items of a personal matter are being discussed CARRIED

2017.02.13 Council Agenda Page 62 of 72 BHCH16-33 MOVED by DiManno to come out of camera at 9:30 CARRIED  Administrator will work on all documents pertaining to the resale process and clarify the process

5.0 TODAY’S BUSINESS 5.1 Review of terms of reference for Chair/Vice Chair and other officers  Terms provided as information

5.2 Election of Chair/Vice Chair (and other officers as required) for next fiscal year BHCH16-40 Oakley nominated Carrie DiManno as Chair CARRIED BHCH16-41 Oakley nominated Arno Du Preez as Vice Chair CARRIED

5.3 Appointment of auditor BHCH16-42 Moved by Driver to appoint KPMG as the BHC auditor CARRIED

5.4 Review Website analytics data  Provided as information

Next meeting date: Wednesday January 18th, 2017

BHCH16-43 Moved by Maisonet to adjourn at 9:40AM CARRIED

______Carrie DiManno, Chair Recording Secretary

2017.02.13 Council Agenda Page 63 of 72 Agenda Item 8.2

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