Agenda Corporate Services Committee Committee of the Council of

The Corporation of the City of

Wednesday, June 01, 2016

3:00 p.m. – Regular Meeting

th Council Chambers – 4 Floor – City Hall

Members: Regional Councillor M. Medeiros – Wards 3 and 4 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor G. Miles – Wards 7 and 8 (Vice-Chair, Corporate and Financial Affairs) Regional Councillor J. Sprovieri – Wards 9 and 10 (Vice-Chair, By-law Enforcement) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

For inquiries about this Agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact:

Sonya Pacheco, Legislative Coordinator Phone (905) 874-2178, TTY (905) 874-2130, [email protected]

Note: Some meeting information may also be available in alternate formats, upon request. Agenda Corporate Services Committee

Note: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Council Members are prohibited from sending text messages, e-mails and other electronic messaging during the meeting.

1. Approval of Agenda

2. Declarations of Interest under the Municipal Conflict of Interest Act

3. Consent

* The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.

(nil)

4. Announcements

5. Delegations

5.1. Delegation from Ann Lehman-Allison, Account Manager, Municipal Property Assessment Corporation (MPAC), re: 2016 Assessment Update.

6. Staff Presentations

7. By-law Enforcement

8. Corporate and Financial Affairs

8.1. Report from J. Fera, Manager, Purchasing and Purchasing Agent, Corporate Services, dated May 2, 2016, re: Purchasing Activity Quarterly Report – 1st Quarter 2016.

To be received

2016 06 01 Page 2 of 3 Agenda Corporate Services Committee

9. Minutes

9.1. Minutes – Accessibility Advisory Committee – May 17, 2016

To be distributed prior to the meeting

10. Other/New Business

11. Referred Matters

Note: In accordance with the Procedure By-law, the Referred Matters List will be published quarterly on a meeting agenda for Committee’s reference and consideration. A copy of the current Referred Matters List for this Committee is publicly available on the City’s website.

12. Deferred Matters

13. Notices of Motion

14. Correspondence

15. Regional Council Business

16. Councillors Question Period

17. Public Question Period

15 Minute Limit (regarding any decision made at this meeting)

18. Closed Session

19. Adjournment

Next Meeting: June 15, 2016

2016 06 01 Page 3 of 3 5.1-1

Request for Delegation Attention: City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2 Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119

Meeting: □ City Council □ Planning & Infrastructure Services Committee □ Corporate Srvcs. Cmmttee □ Community & Public Services Committee □ Economic Dev. Committee □ Other: ______Meeting Date Requested: Agenda Item (if applicable):______

Name of Individual(s):

Position/Title: Organization/Person being Represented:

Full Address for Contact:

Email/ Telephone No. Fax No.

Subject Matter to be Discussed

Action Requested

Note: a delegation is limited to not more than five minutes. Attach additional page if required. I am submitting a formal presentation to accompany my delegation: □ Yes □ No I will require the following audio-visual equipment/software for my presentation: □ Computer Notebook □ DVD Player □ PowerPoint □ Other - please specify______Note: Delegates are requested to provide to the City Clerk's Office well in advance of the meeting date: (i) 25 copies of all background material and/or presentations for publication with the meeting agenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations, an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with corporate equipment. Once the above information is received by the City Clerk's Office, you will be contacted by a Legislative Coordinator to confirm your placement on the appropriate agenda. Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda. Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative Services, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115. 5.1-2

Delivering the 2016 Assessment Update

City of Brampton Ann Lehman-Allison Corporate Services Committee Account Manager June 1, 2016 PROPERTY ASSESSMENT & PROPERTY TAXES 5.1-3

The Municipal Property Assessment Corporation determines Current Value Assessments and classifications for all properties The Ontario in Ontario. Property Taxpayer The Provincial Government passes legislation, sets assessment policies and determines education tax rates. The Province also operates an independent assessment appeal tribunal – the Assessment Review Board (ARB).

Municipalities determine revenue requirements, set municipal tax rates and collect property taxes to pay for your municipal services.

Police and Roads, sidewalks, Waste Parks & leisure fire protection public transit management facilities ONTARIO’S ASSESSMENT CYCLE 5.1-4

2008 2012 2016

2009-2012 2013-2016 2017-2020 Tax Years Tax Years Tax Years January 1, 2008 January 1, 2012 January 1, 2016 (valuation date) (valuation date) (valuation date) 2016 ASSESSMENT UPDATE 5.1-5

2012 ASSESSMENT UPDATE

2012 2012 Roll Delivery

2016 ASSESSMENT UPDATE

Early and frequent engagement with constituents

2014 2015 2016 2016 Roll Delivery DATA COLLECTION & PREPARATION 5.1-6

Building permits Sales reviews City of Brampton: Site variable update project 100,870 data elements updated Farm forestry exemptions reviews NOVEMBER DECEMBER 2016 Requests for Reconsideration2016 Severances and Consolidations

Data integrity checks MPAC initiated reviews Process controls Tax and Vacancy Applications Municipal Requests Appeals Property Owner Enquiries TRANSPARENCY AND SHARED UNDERSTANDING 5.1-7

Level 1 - Methodology Guides Comprehensive guides that explain assessment methodology.

Level 2 – Market Valuation Reports Comprehensive reports that explain how assessment methodology was applied at the sector level to value properties for the 2016 Assessment Update

Level 3 – Property Specific Valuation Information Detailed information that is available through secure‐access only

BENEFITS OF ADVANCED DISCLOSURE 5.1-8

Benefits for municipalities: Benefits for property taxpayers:

 Improved roll predictability and stability  Increased satisfaction and confidence

 Improved risk analysis  Easy access to property information

 No surprises  No surprises

 Opportunity to provide feedback  Opportunity to provide feedback 2016 PROPERTY ASSESSMENT NOTICES 5.1-9

Residential property owners will receive their Property Assessment Notices starting May 18 in Brampton.

Farm Property Assessment Notices will be mailed October 11

Multi-Residential and Business Notices will be mailed October 18

THE NEW ASSESSMENTS WILL SERVE AS THE BASIS FOR CALCULATING PROPERTY TAXES FOR 2017 – 2020 5.1-10

2016 ASSESSMENT UPDATE The Residential Experience 2016 PROPERTY ASSESSMENT NOTICE 5.1-11 2016 PROPERTY ASSESSMENT NOTICE 5.1-12

Municipal-specific Issue Date 2016 PROPERTY ASSESSMENT NOTICE 5.1-13

2016 Assessed Value

Assessment Overview • Assessed Value as of January 1, 2016 • Assessed Value as of January 1, 2012 • Change between 2012 and 2016 2016 PROPERTY ASSESSMENT NOTICE 5.1-14

Contact information

Key information • Property Classification • Phase in Assessed Values (2017-2020 tax years) • RfR Deadline (by tax year) 2016 PROPERTY ASSESSMENT NOTICE 5.1-15

Property Details How does MPAC assess my property?  Five major factors affecting residential values

2016 PROPERTY ASSESSMENT NOTICE 5.1-16

Have questions about your assessment?  Login to AboutMyProperty™ 2016 PROPERTY ASSESSMENT NOTICE 5.1-17

Description of Ontario’s property assessment system

CHANGES TO FILING A REVIEW (BILL 144) 5.1-18

. Residential property owners have 120 days from the Issue Date of their Property Assessment Notice to file a Request for Reconsideration (RfR)

. The RfR deadline for Brampton is September 15

. The Issue Date and RfR deadline are included on the Notice

. The early delivery of Assessment Notices and a 120-day RfR deadline will allow RfRs to be processed before Assessment Rolls are sent to municipalities – greater stability and accuracy

5.1-19

HOW CAN I LEARN MORE ABOUT MY ASSESSMENT? ABOUTMYPROPERTY.CA 5.1-20

Through AboutMyProperty™ property owners can:

 Access information on how their property was assessed  Compare their assessment to others in their community  Learn more about property values through Market Trends (available before login)

Login information is included on every Notice mailed.

RESOLVING ASSESSMENT CONCERNS 5.1-21

STEP 1: Ask yourself: “could I have sold my property for the assessed value on January 1, 2016?”

STEP 2: Visit aboutmyproperty.ca to review the information MPAC has on file for your property.

STEP 3: Contact MPAC

STEP 4: File a Request for Reconsideration

STEP 5: File an appeal with the Assessment Review Board

CONTACT MPAC 5.1-22

We are here to help. Contact MPAC with any questions you may have regarding your property assessment.

CALL our Customer Contact Centre 1 866 296-MPAC (6722) 1 877-889-MPAC (6722) TTY ONLINE at mpac.ca VISIT a local field office WRITE to P.O. Box 9808, Toronto ON M1S 5T9 FAX 1 866 297 6703

If you have accessibility needs, please let us know how we can best accommodate you 5.1-23 MUNICIPAL AND STAKEHOLDER OUTREACH AND ENGAGEMENT MUNICIPAL CONNECT™ 5.1-24

. Redesigned Municipal Connect™ launching April 4 • Increased transparency • Improved stability and predictability in the municipal tax base • Modern and flexible way to access assessment information

. Access to 2016 base year values (2017-2020 tax years) • Support municipal understanding of assessed values • Early consultation/discussion for greater roll stability • Insight into assessment at risk

5.1-25 MUNICIPAL TOOLKIT 5.1-26

To support municipalities in their communication efforts regarding the 2016 province-wide Assessment Update, MPAC has prepared a fully customizable toolkit that includes:

• Contact information for Municipal and Stakeholder Relations representatives • Key Messages and Frequently Asked Questions • Information regarding changes to Property Assessment Notices and Notice Mailing Dates • Changes regarding Requests for Reconsideration • Written Material for Print or Web • Social Media Materials • Highlights on AboutMyProperty and Municipal Connect • Links/references to other resources including: • MPAC’s full suite of brochures (links to mpac.ca) • Videos (will be housed on MPAC’s YouTube Channel) • Buckslip for insertion in municipal tax bills (editable) 5.1-27

PRELIMINARY MARKET TRENDS NEW FOR 2016 – MARKET TRENDS 5.1-28

• Maps showing residential assessment change and typical residential values across Ontario municipalities

• Located in the Market Trends area on aboutmyproperty.ca

• Finalizing the maps for the first few extracts now and plan to roll them out over the next few weeks – aboutmyproperty.ca and proactive media relations

5.1-29 ASSESSMENT CHANGES 2016 TO 2017 5.1-30

City of Brampton

REGION OF PEEL BRAMPTON Overall Residential 6.7% 6.6% Single Family Residential 6.8% 6.7% Condominium 4.4% 4.7%

Preliminary median percentage change in assessed value from 2016 to 2017

TYPICAL ASSESSED VALUES 5.1-31

CITY OF BRAMPTON

Change in value since 2012 2016 CVA

Single Family Residential +$113,000 $566,000

Condominium +$42,000 $263,000

The change in assessed value between base valuation years (2012 to 2016) 5.1-32

QUESTIONS?

8.1-1 Report Corporate Services Committee The Corporation of the City of Brampton 2016-06-01

Date: 2016-05-02

Subject: Purchasing Activity Quarterly Report - 1st Quarter 2016

Contact: Jane Fera Manager of Purchasing and Purchasing Agent

Recommendations:

Whereas the Purchasing By-law Section 14.0 requires that the Treasurer of the Municipality:

 Provide to Council, quarterly a summary of Purchasing activities for the previous quarter and cumulative year to date activities.

Therefore be it Resolved that the report from Jane Fera, Manager of Purchasing and Purchasing Agent, Corporate Services Department, dated May 2, 2016 to the Corporate Services Committee meeting of June 1, 2016 re: Purchasing Activity Quarterly Report – 1st Quarter 2016, be received.

Overview:  The City’s Purchasing By-law 310-2015, prescribes reporting requirements with respect to the City’s Purchasing activities.

 This report provides a summary of the City of Brampton’s Purchasing activities in the total value of $45,126,713 during the 1st quarter of 2016. Specific procurement details are provided in the attached appendices. Procurements include:

 1 Special Consideration Purchase in the amount of $24,000 as approved by Council Resolution C37-2015, and

 11 Emergency Contracts (Purchase Orders) as permitted by the Purchasing By-law provision for emergencies (see Appendix 1 for definition) in the total amount of $234,920.

8.1-2

Background:

Section 14.0 of the Purchasing By-law 310-2015 describes the following quarterly reporting requirements with respect to the City’s Purchasing activities.

Individual Contract details for Contracts with a value of $100,000 and greater and summary totals of Contracts with a value of less than $100,000 for:

 Contracts; and  Consulting Contracts (separately from Contract awards); and  Contract Extensions; and  Single Sourced Contracts; and  Sole Sourced Contracts; and  Non-Standard results; and

Individual Contract details for all Contract values for:

 Emergency Contracts (Purchase Orders); and  Purchasing By-law Special Consideration (non-compliance); and

Summary information for:  Disposal of surplus goods and equipment

Current Situation:

This report provides a summary of the City’s purchasing activities for the 1st quarter of 2016. Procurement of legal services is not included in this report, as they will be reported by the Department separately.

Corporate Implications:

Financial Implications:

Funds required for procurement are verified through the City’s Corporate Financial System to confirm budget availability.

Purchase orders are issued after confirmation of budgeted funds in order to commit (allocate) the funds to the specific procurements.

Strategic Plan:

This report achieves the Strategic Plan goals in Good Government by achieving effective management of the City’s finances through the City’s procurement goals of encouraging competition, openness and transparency, fairness, objectivity, accountability, efficiency and effectiveness.

8.1-3

Conclusion:

This report provides a summary of the City of Brampton’s purchasing activities as required by the Purchasing By-law for the 1st quarter, January 1 to March 31, 2016 in accordance with the reporting requirements set out in the Purchasing By-law 310- 2015.

Report Approved By:

Shirley Gannon Peter Honeyborne Director of Treasury Services & Executive Director of Finance & Deputy Treasurer Treasurer

Attachments:

Appendix 1: Describes the type of procurement activities and terms referenced in this report. Appendix 2: Synopsis of the purchasing activities. Appendix 3: Describes specific procurement details, as described in 14.0 of the Purchasing By-law for the first quarter ending March 31, 2016.

Report Author: Jane Fera, Manager of Purchasing and Purchasing Agent

8.1-4

Appendix 1

The Purchasing By-law sets out a number of different procurement methods that are available for staff to use when purchasing the goods, services and construction the City requires to deliver its municipal services. These procurement methods are:

Procurement Method Description Direct Purchases up to $5,000.00 For acquisitions having a value of up to $5,000.00, excluding taxes. Informal Invitational Procurements - Informal competitive procurement process. $5,000.01 to $49,999.99 Vendors are invited to submit bids. Formal Invitational Procurements including Competitive procurement process Requests for Proposals – Goods, Services conducted by Purchasing using a sealed and Construction - $50,000.00 To Request for Quotes/Proposals process. $99,999.99 Vendors are invited to submit bids. Formal Open Procurements (including Formal, Open, Competitive procurement Requests for Proposals) for Goods, process conducted by Purchasing using a Services and Construction - $100,000.00 sealed Tender or Request for Proposals and Greater (in accordance with the (RFP) process and advertised nationally. requirements of the Agreement on Internal Trade and the Trade and Cooperation Agreement Between Ontario and Quebec): Emergency Contracts (Purchase Orders) Procurement method for any dollar value Procurements (an unforeseeable, serious where an unforeseeable, serious emergency situation where the immediate Emergency situation exists and the goods, purchase of goods, services or construction services or construction cannot be obtained is essential in order to maintain a required in time by means of an open competitive service or to prevent danger to life, health procurement method. or property within the City of Brampton) Direct Negotiation Procurements – Exceptions – Circumstances for Purchasing By-law Schedule “B” Exclusions – Single Source (as defined by the Agreement on Internal Trade) Direct Negotiation Procurements – Exceptions - Circumstances for Sole Purchasing By-law Schedule “C” Supplier Procurement – Sole Source (as defined by the Agreement on Internal Trade) Direct Negotiation Procurements – Non-Application – Exclusions from Purchasing By-law Schedule “D” Competitive Procurement (as defined by the Agreement on Internal Trade) Special Consideration Procurement A Special Consideration procurement is a procurement approved to proceed notwithstanding it does not comply fully with requirements of the Purchasing By- law.

8.1-5

Purchasing activities/terms referenced in this report are:

Approved Contract Amount is the original contract value and any previously approved contract extensions.

Bid Call means an invitation from the Owner to Vendors to submit a bid.

Contract Extension means an amendment or renewal to a Contract which has the effect of increasing the value of the Contract in funds, increasing the scope of work and/or extending the term of the Contract.

Contracts are formal legal agreement between two or more parties, usually written, or a purchase order with binding legal and moral implications whereby goods and/or services are exchanged for money or other consideration.

Emergency Contracts (Purchase Order) are awarded to vendors for unforeseeable, serious situations where the immediate purchase of goods, services or construction is essential in order to maintain a required service or to prevent danger to life, health or property in the City of Brampton.

Exclusions from Competitive Procurement Contracts are awarded through direct negotiations to other public bodies, such as the Region of Peel, and other excluded service providers as described in Schedule “D” of Purchasing By-law 35-2012, (as amended by By-law 243-2013), and are consistent with the provisions of the Agreement on Internal Trade.

Non-standard Result in a procurement process is when any one of the following circumstances occurs:  No Eligible Bids are received;  Less than 3 Eligible Bids are received;  Another Procurement Process available under Section 11 in the Purchasing By-law would have resulted in successful completion of the procurement in the determination of the Purchasing Agent based on the bid results  Award of a Contract to other than lowest Eligible Bid Received.

The Purchasing By-law requires that at least 3 vendors be invited to bid for contracts less than $100,000. Standard procurements with a value of $100,000 and greater are publicly advertised. Typically, most non-standard results occur when less than 3 eligible bids are received. The Purchasing By-law prescribes additional approval requirements when this occurs.

8.1-6

Single Source Contracts are awarded through direct negotiations to a vendor to provide goods, services or construction where there is more than one vendor capable of supplying the goods, services or construction in the open market but for reasons of function or service only one vendor is recommended. The eligible circumstances are described in Schedule “B” of the Purchasing By-law and are consistent with the provisions of the Agreement on Internal Trade.

Sole Source Contracts are awarded through direct negotiations to a vendor to provide goods, services or construction where there is only one vendor capable of meeting the requirements of the procurement. The eligible circumstances for sole source contracts are described in Schedule “C” of the Purchasing By-law and are consistent with the provisions of the Agreement on Internal Trade.

8.1-7

Appendix 2

The following table provides a synopsis of the purchasing activities during the three months ending March 31, 2016.

8.1-8 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

1 Corporate All BID CALL NO. T2015-018 Competitive WORK AUTHORITY A $ 175,259 Services SUPPLY AND DELIVERY OF SAFETY DIVISION OF KODIAK FOOTWEAR ON AN AS AND WHEN REQUIRED BASIS FOR A THREE (3) YEAR PERIOD

2 Corporate All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive ROYAL BANK OF CANADA $ 1,225,000 Services 091 BANKING SERVICES FOR THE CITY OF BRAMPTON FOR A FIVE YEAR PERIOD 3 Corporate All REQUEST FOR PROPOSAL NO. RFP2015-049 Competitive RADIOCO LTD. O/A KELCOM $ 1,153,927 Services CORPORATE RADIO SOLUTION FOR A FIVE YEAR PERIOD (CITY-OWNED)

4 Corporate All BID CALL NO. T2015-051 PRINT Competitive RICOH CANADA INC $ 1,600,000 Services FLEET REPLACEMENT FOR A TWO (2) YEAR PERIOD 5 Corporate All BID CALL NO. N2015-028 Competitive COMPUCOM CANADA CO $ 2,000,000 Services TO SUPPLY END USER TECHNOLOGY PRODUCTS AND SERVICES FOR DESKTOP. 6 Corporate All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive - BUCHANAN $ 198,000 Services 048 Consultant TECHNOLOGIES LTD. TO PROVIDE IT RESOURCES ON AN AS AND WHEN RQUIRED BASIS FOR A THREE (3) YEAR PERIOD 7 Corporate All BID CALL NO. N2015-036 Single Source GIMMAL LLC $ 1,275,000 Services SUPPLY, DELIVERY AND INSTALLATION OF AN ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM - LICENSES & FIRST YEAR MAINTENANCE, SOFTWARE UPGRADES & TECHNICAL SUPPORT

8 Corporate All WEB BASED EMPLOYMENT Sole Source WORKOPOLIS $ 139,281 Services SCREENING TOOL 9 Corporate All LICENSING, SUPPORT AND CONSULTING Sole Source INFORMATION BUILDERS $ 814,080 Services SERVICES FOR THE ENTERPRISE (CANADA) INC. INTEGRATION AND BUSINESS INTELLIGENCE SOLUTIONS. 10 Corporate All CONSULTING SERVICES TO PROVIDE A HIGH Special TIM L. DOBBIE $ 24,000 Conclusions of a high level review of City Services LEVEL REVIEW AND ASSESSMENT OF THE Consideration - CONSULTING LTD. of Brampton services is to be reported to CITY OF BRAMPTON SERVICES Consultant Council within the first two months of 2016 and TLDC Limited is a specialized Council consulting firm with considerable Resolution No. experience in local government service C387-2015 reviews, strategic planning and organizational review within the GTA and beyond. They are immediately available to undertake the work, and informed research has shown their cost to provide the service is reasonable and competitive.

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 8 8.1-9 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

11 Corporate All RFP2008-021 Contract XEROX CANADA LTD $ 4,256,408 $ 400,000 $ 4,656,408 Services ACQUISITION OF BLACK/WHITE, COLOUR AND Extension MULTIFUNCTIONAL PRINTING EQUIPMENT AND SERVICES. 12 Corporate All SUPPLY OF LANDLINE TELECOMMUNICATIONS Contract BELL CANADA $ 1,510,418 $ 410,000 $ 1,920,418 Services PRODUCTS AND SERVICES Extension

13 Corporate 3 Q2012-17 Contract DATA GROUP OF $ 143,826 $ 36,000 $ 179,826 Services POA FORMS AND TICKET BOOKS. Extension COMPANIES 14 Corporate All ITSM SOFTWARE LICENSING AND Contract HEAT SOFTWARE USA INC. $ 100,937 $ 82,164 $ 183,101 Services MAINTENANCE Extension 15 Corporate All FOR THE ANNUAL SUPPORT OF THE CLASS Contract ACTIVE NETWORK LTD $ 175,510 $ 88,757 $ 264,267 Services POS SYSTEM Extension 16 Office of the All CORPORATE ADVERTISING SPACE Sole Source BRAMPTON GUARDIAN, A $ 450,000 Chief Operating DIVISION OF Officer 17 Office of the 1 2010 ADVERTISING ON DOWNTOWN CN Contract RCC MEDIA INC $ 1,109,280 $ 7,500 $ 1,116,780 Chief Operating BRIDGES Extension Officer 18 Office of the All RFP2014-081 Contract BT/A ADVERTISING $ 300,000 $ 300,000 $ 600,000 Chief Operating CONSULTING AND MARKETING SERVICES FOR Extension - Officer THE IMPLEMENTATION OF THE EXISTING Consultant BUSINESS MARKETING STRATEGY FOR 2015- 2017 WITH THE CITY OF BRAMPTON

19 Planning & All BID CALL NO. T2015-084 Competitive DONWAY FORD SALES $ 461,421 Infrastructure SUPPLY AND DELIVERY OF TEN (10) 3500 LIMITED Services SERIES PLOW AND SPREADER PICK-UP TRUCKS FOR THE CITY OF BRAMPTON GEORGIAN CHEVROLET $ 101,100 BUICK GMC INC. 20 Planning & All BID CALL NO. T2015-083 Competitive BARRIE CHRYSLER DODGE $ 423,828 Infrastructure SIXTEEN (16) LIGHT DUTY VEHICLES FOR THE JEEP RAM LTD. Services CITY OF BRAMPTON 21 Planning & 9, 10 BID CALL NO. T2015-073 Competitive CON-DRAIN COMPANY $ 7,216,488 Infrastructure TORBRAM ROAD WIDENING AND (1983) LIMITED Services RECONSTRUCTION FROM COUNTRYSIDE DRIVE TO MAYFIELD ROAD WITHIN THE CITY OF BRAMPTON 22 Planning & 4 BID CALL NO. T2015-098 Competitive SONCIN CONSTRUCTION $ 1,891,544 Infrastructure REHABILITATION OF RAY LAWSON Services BOULEVARD ROAD BRIDGE OVER FLETCHERS CREEK WITHIN THE CITY OF BRAMPTON

23 Planning & 5 BID CALL NO. T2015-088 Competitive ORIN CONTRACTORS $ 6,031,203 Infrastructure CONSTRUCTION OF THE ANDREW CORP. Services MCCANDLESS PARK, 450 ELBERN MARKELL DRIVE, BRAMPTON, ONTARIO 24 Planning & All BID CALL NO. T2015-107 Competitive JOE JOHNSON EQUIPMENT $ 195,298 Infrastructure SUPPLY AND DELIVERY OF TWO (2) 19500 INC Services GVWR REAR LOADING REFUSE PACKER TRUCKS FOR THE CITY OF BRAMPTON

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 9 8.1-10 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

25 Planning & All BID CALL NO. T2015-076 Competitive W. H. REYNOLDS $ 153,270 Infrastructure FOR THE SUPPLY, DELIVERY AND (CAMBRIDGE) LTD. Services INSTALLATION OF NEW SPORT FIELD BLEACHERS WITHIN THE CITY OF BRAMPTON FOR A THREE (3) YEAR PERIOD 26 Planning & 5 BID CALL NO. T2015-095 Competitive WAYNE ELECTRIC CO LTD $ 122,100 Infrastructure SUPPLY AND INSTALLATION OF Services SCOREBOARDS AT TERAMOTO PARK, 9020 CHINGUACOUSY ROAD, BRAMPTON, ONTARIO

27 Planning & All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive - MONTEITH BROWN $ 286,670 Infrastructure 078 Consultant PLANNING CONSULTANTS Services THE DEVELOPMENT OF A PARKS AND LTD. RECREATION STRATEGIC MASTER PLAN FOR THE CITY OF BRAMPTON 28 Planning & All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive - PERKINS + WILL CANADA $ 249,925 Infrastructure 060 Consultant INC Services HIRING OF A CONSULTANT TO PREPARE GATEWAY MOBILITY HUBS AND INTENSIFICATION CORRIDOR OPPORTUNITIES AND CONSTRAINT STUDY WITH THE CITY OF BRAMPTON 29 Planning & 2 REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive - AECOM CANADA LTD - AN $ 463,117 Infrastructure 085 Consultant AECOM COMPANY Services ENVIRONMENTAL ASSESSMENT (EA) STUDY FOR IMPROVEMENTS OF SANDALWOOD PARKWAY (MCLAUGHLIN ROAD TO ROAD) WITHIN THE CITY OF BRAMPTON

30 Planning & All BID CALL NO. N2016-003 Single Source O'DRISCOLL INVESTMENT $ 143,097 Infrastructure TO PROVIDE GENERAL VEHICLE REPAIR AND LTD. / SUPREME Services MAINTENANCE SERVICES TO VARIOUS CITY OF BRAMPTON VEHICLES FOR A THREE (3) YEAR PERIOD 31 Planning & All MAINTENANCE OF CN RAIL LINE Sole Source CANADIAN NATIONAL $ 239,500 Infrastructure RAILWAY COMPANY Services 32 Planning & All BID CALL NO. N2015-024 Sole Source TACEL LTD $ 645,100 Infrastructure SUPPLY AND DELIVERY OF INTELIGHT Services TRAFFIC CONTROL UNITS AND MAXVIEW CENTRAL SYSTEM WITHIN THE CITY OF BRAMPTON 33 Planning & 6 TO REMOVE TEMPORARY POLES AND INSTALL Sole Source HYDRO ONE NETWORKS $ 300,000 Infrastructure NEW HYDRO POLES FOR THE CREDITVIEW INC Services CNR GRADE SEPARATION. 34 Planning & 10 RELOCATE EXISITING GAS SERVICES ALONG Sole Source ENBRIDGE GAS $ 354,170 Infrastructure COUNTRYSIDE DRIVE BETWEEN GOREWAY DISTRIBUTION INC Services DRIVE AND THE GORE ROAD. 35 Planning & 8 RELOCATE EXISTING GAS MAIN AND Sole Source ENBRIDGE GAS $ 174,832 Infrastructure FACILITIES FOR GOREWAY DRIVE GRADE DISTRIBUTION INC Services SEPARATION OVER CN RAIL AT SOUTH CITY LIMIT.

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 10 8.1-11 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

36 Planning & All PLANT LOCATION LOOK-UP SERVICE Exclusion ONTARIO ONE CALL LTD $ 530,000 Infrastructure Services 37 Planning & All CONTRACT NO. 2013-064 Contract SALIVAN LANDSCAPE LTD $ 1,607,530 $ (2,003) $ 1,605,527 Infrastructure SUPPLY AND PLANTING OF TREES FOR PARKS Extension Services AND STREETS WITHIN THE CITY OF BRAMPTON FOR A TWO (2) PLANTING SEASONS 38 Planning & 10 RFP2014-034 Contract SNC-LAVALIN INC $ 850,000 $ 175,000 $ 1,025,000 Infrastructure CONTRACT ADMINISTRATION / INSPECTION Extension Services SERVICES FOR COUNTRYSIDE DRIVE WIDENING FROM AIRPORT ROAD TO GOREWAY DRIVE WITHIN THE CITY OF BRAMPTON, ONTARIO 39 Planning & All BID CALL NO. T2015-037 Contract ENTERPRISE RENT-A-CAR $ 512,793 $ 193,350 $ 706,143 Infrastructure SHORT TERM RENTAL OF PICKUP TRUCKS Extension CANADA COMPANY Services AND COMPACT CARS 40 Planning & All Q2012-23 Contract MAR-CO CLAY PRODUCTS $ 155,333 $ 50,000 $ 205,333 Infrastructure SUPPLY & DELIVERY OF BASEBALL FIELD Extension INC Services CLAY PRODUCTS FOR A THREE (3) YEAR PERIOD 41 Planning & All QUOTATION NO. 2012-06 Contract QUALITY SEEDS LTD $ 258,640 $ 15,000 $ 273,640 Infrastructure SUPPLY AND PICK UP ONLY OF VARIOUS Extension Services TYPES OF GRASS SEED FOR A TWO (2) YEAR PERIOD 42 Planning & 1,3 SUPPLY AND DELIVERY OF VARIOUS Contract CLASSIC DISPLAYS $ 277,858 $ 910 $ 278,768 Infrastructure WINTERLIGHTS Extension Services 43 Planning & All SUPPORT AND MAINTENANCE COVERAGE Contract COENCORP CONSULTANT $ 134,544 $ 150,427 $ 284,971 Infrastructure FOR THE COENCORP FUEL SYSTEMS Extension CORPORATION Services 44 Planning & All RFP2012-044 Contract KEYSTONE BRIDGE $ 220,000 $ 106,000 $ 326,000 Infrastructure TO PROVIDE STRUCTURAL INSPECTION Extension - MANAGEMENT CORP Services SERVICES AND A LIFE CYCLE ASSET Consultant MANAGEMENT SYSTEM FOR BRIDGES AND CULVERTS FOR A FOUR (4) YEAR PERIOD 45 Planning & All CONTRACT NO. 2012-104 Contract CANADA BUILDING $ 409,204 $ (44,886) $ 364,318 Infrastructure SUPPLY AND DELIVERY OF WINTER SAND FOR Extension MATERIALS Services THE CITY OF BRAMPTON ON AN AS AND WHEN REQUIRED BASIS FOR A THREE (3) YEAR PERIOD 46 Planning & 10 RFP2009-029 Contract AQUAFOR BEECH LIMITED $ 334,089 $ 50,225 $ 384,314 Infrastructure PHASE II MASTER ENVIRONMENTAL Extension Services SERVICING PLAN - HIGHWAY 427 INDUSTRIAL SECONDARY PLAN 47 Planning & 6 RFP2008-045 Contract URS CANADA INC $ 549,097 $ 5,517 $ 554,614 Infrastructure "DETAILED DESIGN" FOR FINANCIAL DRIVE Extension - Services (STEELES AVENUE WEST TO CASABLANCA Consultant CIRCLE). 48 Planning & All T2015-013 Contract TRUSERVE GROUNDSCARE $ 261,163 $ 314,248 $ 575,411 Infrastructure LANDSCAPE MAINTENANCE SERVICES AT Extension INC / CLINTAR Services VARIOUS CITY OF BRAMPTON LOCATIONS FOR FIVE YEAR PERIOD FOR AREA 2

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 11 8.1-12 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

49 Planning & All CONTRACT NO. 2011-121 Contract MOCON GREENHOUSES $ 739,750 $ 161,229 $ 900,979 Infrastructure SUPPLY AND STORAGE OF VARIOUS ANNUAL Extension CORP Services PLANTS (FOR PICK UP) FOR THE CITY OF BRAMPTON 50 Planning & All T2015-013 Contract CORNERSTONE $ 437,080 $ 494,248 $ 931,328 Infrastructure LANDSCAPE MAINTENANCE SERVICES AT Extension LANDSCAPING LTD Services VARIOUS CITY OF BRAMPTON LOCATIONS FOR FIVE YEAR PERIOD FOR AREA 6 51 Public Services All BID CALL NO.T2015-092 Competitive GREAT NORTHERN $ 102,909 SUPPLY AND DELIVERY OF VARIOUS BATTERY SYSTEMS AUTOMOTIVE, MEDIUM / HEAVY TRUCK AND BUS BATTERIES FOR A THREE (3) YEAR PERIOD - TRANSIT BUY-RITE TRUCK PARTS $ 215,940 INC. 52 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive INTEGRATED DISTRIBUTION $ 2,045,544 045 SYSTEMS LIMITED URBAN TRANSIT BUS ENGINE AND TRANSMISSION REBULDING, REPAIRS AND THE SUPPLY OF FACTORY RECONDITIONED ENGINES FOR A THREE (3) YEAR PERIOD, CITY OF BRAMPTON MISSISSAUGA BUS, COACH $ 2,232,000 & TRUCK 53 Public Services All REQUEST FOR PROPOSAL NO. RFP2015-009 Competitive CBM N.A. INC. $ 120,000 SUPPLY AND DELIVERY OF URBAN TRANSIT BUS AFTERMARKET REPLACEMENT PARTS FOR A THREE (3) YEAR PERIOD

54 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive KLEENZONE LTD $ 176,088 084 JANITORIAL SERVICES AT VARIOUS PARKS AND RECREATION FACILITIES FOR A NINETEEN (19) MONTH PERIOD WITHIN THE CITY OF BRAMPTON. 55 Public Services All BID CALL NO. T2015-106 Competitive SUNNER MECHANICAL LTD $ 362,443 PREVENTATIVE AND DEMAND MAINTENANCE SERVICE ON POOL DEHUMIDIFIERS AT VARIOUS FACILITIES FOR A THREE (3) YEAR PERIOD WITHIN THE CITY OF BRAMPTON.

56 Public Services 8 BID CALL NO. T2015-075 Competitive CANADIAN AUTOMOTIVE $ 625,395 SUPPLY AND INSTALL UP TO THREE SCISSOR- SERVICE EQUIPMENT STYLE IN-GROUND BUS HOISTS AT BRAMPTON 57 Public Services 4 BID CALL NO. T2015-096 Competitive UNITED CONTRACTING INC $ 222,830 OFFICE RENOVATIONS AT 2ND FLOOR, 2 WELLINGTON STREET WEST, BRAMPTON, ONTARIO. 58 Public Services 8 BID CALL NO. T2015-105 Competitive GEN-PRO / DIV OF 1320376 $ 315,000 ROOF REPLACEMENT AND ASSOCIATED ONTARIO LTD WORK AT VICTORIA PARK ARENA, 20 VICTORIA CRESCENT, BRAMPTON, ONTARIO.

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 12 8.1-13 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

59 Public Services 7 BID CALL NO. Q2015-028 Competitive ALPINE GROUP INC $ 127,000 MOULD ABATEMENT AND WINDOW CLEANING SERVICES AT CHINGUACOUSY PARK GREENHOUSE, 8050 BRAMALEA ROAD, BRAMPTON, ONTARIO. 60 Public Services All REQUEST FOR PROPOSAL NO. RFP2015-077 Competitive KEYSTONE ALTERNATORS $ 246,035 TO PROVIDE AN "EXCHANGE" SERVICE OF & STARTERS VARIOUS ELECTRICAL COMPONENTS FOR A PERIOD OF THREE (3) YEARS WITHIN THE CITY OF BRAMPTON - TRANSIT

61 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive MTB TRANSIT SOLUTIONS $ 205,396 098 INC TO SUPPLY AND DELIVER TRANSIT BUS OPERATOR SEAT OVERHAUL PROGRAM ON AN "AS AND WHEN REQUIRED" BASIS FOR A THREE (3) YEAR PERIOD WITHIN THE CITY OF BRAMPTON 62 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive SURE AUTO GLASS $ 153,345 072 TO SUPPLY, REPAIR / REPLACE VEHICLES AND VARIOUS EQUIPMENT GLASS FOR THE CITY OF BRAMPTON FOR A THREE (3) YEAR PERIOD - TRANSIT 63 Public Services 6 BID CALL NO. T2016-004 Competitive SERVE CONSTRUCTION $ 201,630 SIDEWALK REPAIR AND REPLACEMENT AT LTD CASSIE CAMPBELL COMMUNITY CENTRE, 1050 SANDALWOOD PARKWAY WEST, BRAMPTON, ONTARIO – PHASE 2 64 Public Services All BID CALL NO. T2016-017 Competitive BIOCHEM ENVIRONMENTAL $ 150,915 FEMININE HYGIENE, DIAPER & SOILED NON- SOLUTIONS INC REGULATED WASTE REMOVAL/DISPOSAL SERVICE AT VARIOUS LOCATIONS WITHIN THE CITY OF BRAMPTON FOR A THREE (3) YEAR PERIOD. 65 Public Services 1 BID CALL NO. T2016-023 Competitive BECC CONSTRUCTION $ 961,000 LANDLORD IMPROVEMENTS TO THE RETAIL GROUP LTD SPACE AT 41 GEORGE STREET SOUTH AND 33 QUEEN STREET WEST WITHIN THE CITY OF BRAMPTON. 66 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Competitive - PINCHIN LTD. $ 300,000 100 Consultant CONSULTING AND INSPECTION SERVICES FOR ASBESTOS AND VARIOUS DESIGNATED SUBSTANCES ON AN AS AND WHEN BASIS FOR A THREE YEAR PERIOD, WITHIN THE CITY OF BRAMPTON. MTE CONSULTANTS INC. $ 300,000

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 13 8.1-14 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

67 Public Services All BID CALL NO. N2015-011 Single Source VOITH TURBO, A DIVISION $ 500,000 FOR THE SUPPLY AND DELIVERY OF VOITH OF VOITH CANADA URBAN TRANSIT BUS AFTERMARKET REPLACEMENT PARTS ON AN AS AND WHEN REQUIRED BASIS FOR A THREE (3) YEAR PERIOD. 68 Public Services All BID CALL NO. N2015-029 Sole Source DELTA CONTROLS INC $ 213,346 PREVENTATIVE AND DEMAND MAINTENANCE SERVICE FOR THE DELTA CONTROL'S ORCAVIEW BUILDING AUTOMATION SYSTEM AT VARIOUS FACILITIES FOR A THREE YEAR PERIOD, WITHIN THE CITY OF BRAMPTON.

69 Public Services 2 RADIATOR REPAIR TO GENERATOR AT JIM Emergency T & T POWER GROUP INC. $ 6,075 Repair to generator is necessary in order ARCHDEKIN Contract for generator to be operational in the case of an emergency. 70 Public Services 7 EMERGENCY REPAIRS TO SKI LIFTS #1 AND #2 Emergency LEITNER POMA CANADA $ 17,568 Emergency repairs are needed to AT CHINGUACOUSY SKI HILL Contract INC address safety concerns to ensure staff are working in a safe environment. 71 Public Services 1 EMERGENCY REPAIRS TO BROKEN Emergency VIC'S PLUMBING & $ 23,450 Water main burst at Central Public WATERMAIN AT CENTRAL PUBLIC SCHOOL Contract HEATING CO., DIVISION School causing flooding and safety hazard. 72 Public Services 9 EMERGENCY REPLACEMENT OF SAND FILTER Emergency PPL AQUATIC, FITNESS & $ 7,950 Repair needed immediately to keep pool FOR CHINGUACOUSY WELLNESS THERAPY Contract SPA GROUP INC open for public use and to reduce any POOL further damage. 73 Public Services 3 EMERGENCY REPAIR AND REPLACEMENT OF Emergency OTIS CANADA INC $ 17,692 Repairs had to be completed in order for ELEVATOR CAB COMPONENTS IN THE WEST Contract elevators to be operating and in good TOWER – INSURANCE CLAIM order for staff and public use.

74 Public Services 2 EMERGENCY DESTRUCTIVE FORENSIC Emergency ORIGIN AND CAUSE INC $ 5,675 As a result of an electrical fire that started INVESTIGATION ON TRANSIT BUS #0711 Contract on the rooftop of a bus. Services of a forensic investigator was contracted to determine exact cause 75 Public Services 7 EMERGENCY BOILER REPLACEMENT AT Emergency SUNNER MECHANICAL LTD $ 35,000 Emergency replacement due to safety ELLEN MITCHELL POOL Contract concerns with existing boiler. Existing boiler was no longer safe to operate. 76 Public Services 7 EMERGENCY REPLACEMENT OF SECTION OF Emergency VIC'S PLUMBING & $ 26,758 Ski hill unable to operate without UNDERGROUND WATER LINE AND AIR LINE Contract HEATING CO., DIVISION emergency repairs to water and air lines EXCAVATION AT CHINGUACOUSY SKI HILL for snowmaking machine 77 Public Services 7 EMERGENCY INSTALLATION OF SHORING Emergency PAUL & SONS BUILDING $ 8,040 Emergency shoring up of roof was JACKS FOR ROOF AT ELLEN MITCHELL POOL Contract RENOVATIONS LTD necessary as a safety issue to public.

78 Public Services 3 EMERGENCY PAINTING AND DRYWALL Emergency J.D.'S PAINTING $ 38,725 Repairs had to be completed to prevent REPAIRS TO STAIRWELL, BATHROOM, Contract SPECIALISTS INC further damage to the building ie. mould ELECTRICAL ROOM AT WEST TOWER

79 Public Services 1 EMERGENCY REPAIRS TO HOT TUB AT CHRIS Emergency IMPERIAL CONTRACTING $ 47,987 Immediate repair was required to hot tub GIBSON RECREATION CENTRE Contract due to potential structural failure and public endangerment

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 14 8.1-15 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

80 Public Services All BID CALL NO. N2015-013 Contract CUMMINS EASTERN $ 500,000 $ 900,000 $ 1,400,000 FOR THE SUPPLY AND DELIVERY OF GENUINE Extension CANADA LP CUMMINS ENGINE REPAIR PARTS ON AN "AS AND WHEN REQUIRED" BASIS FOR A THREE (3) YEAR PERIOD 81 Public Services 2, 3 ENGINE REBUILD AND REPAIRS Contract MISSISSAUGA BUS, COACH $ 1,725,000 $ 95,000 $ 1,820,000 Extension & TRUCK

82 Public Services All RFP 2012-001 Contract MARTIN & LEVESQUE INC $ 1,838,608 $ 531,000 $ 2,369,608 UNIFORM PROGRAM FOR BRAMPTON Extension

83 Public Services All Q2013-09 Contract KOTYCK BROS LIMITED $ 119,240 $ 97,000 $ 216,240 PLUMBING SUPPLIES Extension

84 Public Services All CONTRACT NO. 2010-129 Contract BIOCHEM ENVIRONMENTAL $ 206,214 $ 17,000 $ 223,214 TO PROVIDE SANITARY NAPKIN, DIAPER & Extension SOLUTIONS INC SOILED NON-REGULATED WASTE REMOVAL/DISPOSAL SERVICE AT VARIOUS LOCATIONS WITHIN THE CITY OF BRAMPTON.

85 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Contract MMC BUS DIVISION INC $ 126,000 $ 100,000 $ 226,000 008 Extension TRANSIT BUS ACCIDENT AND BODY / STRUCTURE REPAIRS ON AN "AS AND WHEN REQUIRED" BASIS FOR A ONE (1) YEAR PERIOD 86 Public Services All REQUEST FOR PROPOSAL CALL NO. RFP2015- Contract SKYDOME AUTO & TRUCK $ 168,000 $ 100,000 $ 268,000 008 Extension CENTRE INC. TRANSIT BUS ACCIDENT AND BODY / STRUCTURE REPAIRS ON AN "AS AND WHEN REQUIRED" BASIS FOR A ONE (1) YEAR PERIOD. 87 Public Services 1 RFP2013-006 Contract TK'S CATERING $ 155,365 $ 160,000 $ 315,365 TO SUPPLY CATERING SERVICES FOR THE Extension ROSE THEATRE, BRAMPTON ONTARIO, FOR A THREE (3) YEAR PERIOD 88 Public Services All REQUEST FOR PROPOSAL NO. RFP2014-064 Contract ARIMCO SERVICES INC. $ 159,000 $ 185,100 $ 344,100 MAINTENANCE AND CLEANING OF TRANSIT Extension STATION STOPS, TRANSIT SHELTERS AND TERMINAL PLATFORMS AT VARIOUS LOCATIONS WITHIN THE CITY OF BRAMPTON FOR A ONE (1) YEAR PERIOD

89 Public Services All CONTRACT NO. 2012-073 Contract AQUATECH LOGISTICS INC $ 285,861 $ 135,000 $ 420,861 SUPPLY AND DELIVERY OF POOL CHEMICALS Extension ON AN AS AND WHEN REQUIRED BASIS FOR A THREE (3) YEAR PERIOD

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 15 8.1-16 FIRST QUARTER 2016 Q1 - APPENDIX 3

# Lead Ward # Bid Call No and Description Procurement Vendor Approved Current Quarter Total Revised Explanation* Department Type Contract Amount Contract Contract Value Extensions

90 Public Services All TO PROVIDE CREDIT CARD SERVICE FOR Contract IMPERIAL OIL LIMITED $ 472,574 $ (12,574) $ 460,000 DIESEL FUEL PURCHASED BY BRAMPTON FIRE Extension AND EMERGENCY SERVICES ON AN "AS AND WHEN REQUIRED BASIS" 91 Public Services All CONTRACT NO. 2013-014 Contract CORPORATE EXPRESS $ 369,430 $ 147,600 $ 517,030 SUPPLY AND DELIVERY OF APPROVED HAND Extension CANADA INC PAPER TOWELS, TOILET TISSUE AND DISPENSING SYSTEMS ON AN AS AND WHEN REQUIRED BASIS FOR A (3) THREE YEAR PERIOD 92 Public Services All SUPPLY AND DELIVERY OF 18 ELECTRONIC Contract GARIVAL INC $ 358,020 $ 311,010 $ 669,030 FARE BOXES FOR Extension BUSES. 93 Public Services All RFP2012-024 Contract HOLLEY ELECTRIC LTD $ 622,658 $ 50,000 $ 672,658 TO PROVIDE ELECTRICAL AND OVERHEAD Extension LIGHTING DEMAND MAINTENANCE SERVICE AT VARIOUS CITY OF BRAMPTON FACILITIES FOR A THREE (3) YEAR PERIOD. 94 Public Services 3 RFP2012-040 Contract KARP NAMISNIAK $ 685,200 $ 35,945 $ 721,145 ARCHITECTURAL SERVICES FOR THE FIRE Extension YAMAMOTO ARCHITECTS APPARATUS AND MAINTENANCE FACILITY INC. 95 Public Services All CONTRACT NO. 2014-028 Contract REEFER SALES & SERVICE $ 554,400 $ 200,000 $ 754,400 TRANSIT BUS AIR CONDITIONING Extension (TORONTO) INC MAINTENANCE AND REPAIR SERVICES FOR A TWO (2) YEAR PERIOD, CITY OF BRAMPTON.

96 Public Services All RFP 2011-015 Contract PETRO-CANADA $ 806,000 $ 32,000 $ 838,000 TO PROVIDE GASOLINE & DIESEL FUEL FROM Extension RETAIL AND/OR COMMERCIAL LOCATIONS

* Explanation provided only for Emergency Contracts and Special Consideration Procurements 16 9.1-1 Minutes Accessibility Advisory Committee Committee of the Council of The Corporation of the City of Brampton

Tuesday, May 17, 2016

Members Present: Glenda Coupland (Chair) Harvinder Bajwa Harpreet Bhons Vicki Faulkner Sherri Hopkins Karyn Pelkie Raymond Shaver Therese Anne Sidler Franco Spadafora

Members Absent: Frank Raymond (Vice-Chair) (regrets) Mary Pettingill (regrets) City Councillor Pat Fortini - Wards 7 and 8 (regrets - personal)

Staff Present: Corporate Services Department: Wendy Goss, Accessibility Coordinator Sudha Hemmad, Senior Advisor, Strategic Communications Sylvia Ingham, Access, Inclusion and Diversity Clerk Chandra Urquhart, Legislative Coordinator

9.1-2 Minutes Accessibility Advisory Committee

The meeting was called to order at 6:36 p.m. and adjourned at 7:35 p.m.

1. Approval of Agenda

AAC012-2016 That the agenda for the Accessibility Advisory Committee Meeting of May 17, 2016, be approved, as amended:

To add: 9.2 Information from Harvinder Bajwa, re: Canadian- South Asians Supporting Independent Living (C-Sasil) – Annual Event.

Carried

2. Declarations of Interest under the Municipal Conflict of Interest Act

3. Minutes

3.1. Minutes - Accessibility Advisory Committee - April 12, 2016

The minutes of the Accessibility Advisory Committee Meeting of April 12, 2016, were approved by Council on May 11, 2016. The minutes were provided for Committee’s information.

4. Presentations/Delegations

5. Municipal Accessibility Plan Priorities

6. Other/New Business

Page 2 of 6 9.1-3 Minutes Accessibility Advisory Committee

6.1. Discussion re: Development of Accessible Parking Public Awareness Program

Glenda Coupland, Chair, introduced Sudha Hemmad, Senior Advisor, Strategic Communications. She advised that Ms. Hemmad is here to obtain Committee’s thoughts, understand the aim, key messages and target audience for the a public awareness campaign about the proper use of accessible parking spots.

Ms. Hemmad encouraged members to provide comments and details on situations and incidents they may have encountered on a regular basis. She explained that their input would assist in the development of a communication plan.

Committee discussion took place as follows:  Inappropriate use of accessible parking permits by relatives of someone who owns a permit, e.g. o permits are copied and used by others o use of accessible spots by relatives without disabilities o waiting in a vehicle in an accessible spot while disabled person is not in vehicle  Parking in accessible aisles between two parking spots by people without permits and sometimes those with accessible parking permits; provide information/definition to the public regarding o purpose of accessible aisles, why some space may have their own access aisle and why some are wider than others o yellow hash marks and striped markings at shopping malls  Whether statistical evidence is available on the misuse of accessible parking spots  Use of ‘punch lines’ pertaining to persons with disabilities o printed in flyers and handouts and placed on vehicles in parking lots o videos on the City’s website featuring a ‘visual’ impact o social media showing a YouTube video interview with a disabled person - goal to appeal to people’s emotions  Accessible spots are used whenever people are in a hurry o to load or unload vehicles o to leave shopping carts

Page 3 of 6 9.1-4 Minutes Accessibility Advisory Committee

 Role of Enforcement and By-law Services to ensure compliance with respect to accessible parking spots and action taken for non-compliance o security guards are also authorized to issue tickets at shopping malls o 60 percent of the tickets issued by officers were voided and fines range from $300 to $5,000 o judges have the authority to adjust the fines stated on a ticket o property manager would be responsible for calls to request towing of a vehicle from private property  Present parallel life situations to the public, such as, o respecting a ‘reserved’ table sign in a restaurant o Reversing the parking lot rules and have persons with disabilities park in all the regular parking spots  Focus key messaging through public education and awareness

It was suggested that members think of catch phrases and ‘punch lines’ applicable to raising awareness for the messaging campaign for discussion at next meeting.

The following motion was considered:

AAC013-2016 1. That staff develop a communication plan on raising awareness to the public on the proper use of accessible parking spots and aisles, to be presented at a future meeting; and

2. That staff liaise with Enforcement and By-law Services for the overall awareness program; and

3. That staff provide a status update on the plan at the next meeting.

Carried

Page 4 of 6 9.1-5 Minutes Accessibility Advisory Committee

7. Correspondence

8. William Osler Health Centre Accessibility Advisory Committee

9. Information Items

9.1. Discussion, re: Parks and Recreation Master Plan

Karen Pelkie, Member, advised that City staff has been working with consultants to develop the City’s Parks and Recreation Master Plan. She has attended workshops as a representative of the Accessibility Advisory Committee to participate in the discussions and provide input. She summarized the work accomplished to date, referenced the scope of facilities and programs being evaluated, future challenges and opportunities, and outlined the next steps and time lines for completion of the plan. She encouraged members to attend the meeting scheduled for June.

9.2. Information from Harvinder Bajwa, re: Canadian-South Asians Supporting Independent Living (C-Sasil) – Annual Event.

Harvinder Bajwa, Member, circulated an invitation to an event, “6th Annual Abilities Challenge” hosted by the Canadian South Asians Supporting Independent Living on Saturday, June 18, 2016 at the . She encouraged members to attend and support the event.

10. Future Agenda Items

1. Curb Cuts and Repair

11. Construction Projects

Page 5 of 6 9.1-6 Minutes Accessibility Advisory Committee

12. Question Period

13. Public Question Period

14. Adjournment

AAC014-2016 That the Accessibility Advisory Committee do now adjourn to meet on Tuesday, June 14, 2016 at 6:30 p.m. or at the call of the Chair.

Carried

Glenda Coupland (Chair)

Page 6 of 6