Corporate Services Committee Agenda for June 1, 2016
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Agenda Corporate Services Committee Committee of the Council of The Corporation of the City of Brampton Wednesday, June 01, 2016 3:00 p.m. – Regular Meeting th Council Chambers – 4 Floor – City Hall Members: Regional Councillor M. Medeiros – Wards 3 and 4 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor G. Miles – Wards 7 and 8 (Vice-Chair, Corporate and Financial Affairs) Regional Councillor J. Sprovieri – Wards 9 and 10 (Vice-Chair, By-law Enforcement) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10 For inquiries about this Agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: Sonya Pacheco, Legislative Coordinator Phone (905) 874-2178, TTY (905) 874-2130, [email protected] Note: Some meeting information may also be available in alternate formats, upon request. Agenda Corporate Services Committee Note: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Council Members are prohibited from sending text messages, e-mails and other electronic messaging during the meeting. 1. Approval of Agenda 2. Declarations of Interest under the Municipal Conflict of Interest Act 3. Consent * The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda. (nil) 4. Announcements 5. Delegations 5.1. Delegation from Ann Lehman-Allison, Account Manager, Municipal Property Assessment Corporation (MPAC), re: 2016 Assessment Update. 6. Staff Presentations 7. By-law Enforcement 8. Corporate and Financial Affairs 8.1. Report from J. Fera, Manager, Purchasing and Purchasing Agent, Corporate Services, dated May 2, 2016, re: Purchasing Activity Quarterly Report – 1st Quarter 2016. To be received 2016 06 01 Page 2 of 3 Agenda Corporate Services Committee 9. Minutes 9.1. Minutes – Accessibility Advisory Committee – May 17, 2016 To be distributed prior to the meeting 10. Other/New Business 11. Referred Matters Note: In accordance with the Procedure By-law, the Referred Matters List will be published quarterly on a meeting agenda for Committee’s reference and consideration. A copy of the current Referred Matters List for this Committee is publicly available on the City’s website. 12. Deferred Matters 13. Notices of Motion 14. Correspondence 15. Regional Council Business 16. Councillors Question Period 17. Public Question Period 15 Minute Limit (regarding any decision made at this meeting) 18. Closed Session 19. Adjournment Next Meeting: June 15, 2016 2016 06 01 Page 3 of 3 5.1-1 Request for Delegation Attention: City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2 Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119 Meeting: □ City Council □ Planning & Infrastructure Services Committee □ Corporate Srvcs. Cmmttee □ Community & Public Services Committee □ Economic Dev. Committee □ Other: ______________________________ Meeting Date Requested: Agenda Item (if applicable):______________ Name of Individual(s): Position/Title: Organization/Person being Represented: Full Address for Contact: Email/ Telephone No. Fax No. Subject Matter to be Discussed Action Requested Note: a delegation is limited to not more than five minutes. Attach additional page if required. I am submitting a formal presentation to accompany my delegation: □ Yes □ No I will require the following audio-visual equipment/software for my presentation: □ Computer Notebook □ DVD Player □ PowerPoint □ Other - please specify_______________________________ Note: Delegates are requested to provide to the City Clerk's Office well in advance of the meeting date: (i) 25 copies of all background material and/or presentations for publication with the meeting agenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations, an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with corporate equipment. Once the above information is received by the City Clerk's Office, you will be contacted by a Legislative Coordinator to confirm your placement on the appropriate agenda. Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda. Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative Services, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115. 5.1-2 Delivering the 2016 Assessment Update City of Brampton Ann Lehman-Allison Corporate Services Committee Account Manager June 1, 2016 PROPERTY ASSESSMENT & PROPERTY TAXES 5.1-3 The Municipal Property Assessment Corporation determines Current Value Assessments and classifications for all properties The Ontario in Ontario. Property Taxpayer The Provincial Government passes legislation, sets assessment policies and determines education tax rates. The Province also operates an independent assessment appeal tribunal – the Assessment Review Board (ARB). Municipalities determine revenue requirements, set municipal tax rates and collect property taxes to pay for your municipal services. Police and Roads, sidewalks, Waste Parks & leisure fire protection public transit management facilities ONTARIO’S ASSESSMENT CYCLE 5.1-4 2008 2012 2016 2009-2012 2013-2016 2017-2020 Tax Years Tax Years Tax Years January 1, 2008 January 1, 2012 January 1, 2016 (valuation date) (valuation date) (valuation date) 2016 ASSESSMENT UPDATE 5.1-5 2012 ASSESSMENT UPDATE 2012 2012 Roll Delivery 2016 ASSESSMENT UPDATE Early and frequent engagement with constituents 2014 2015 2016 2016 Roll Delivery DATA COLLECTION & PREPARATION 5.1-6 Building permits Sales reviews City of Brampton: Site variable update project 100,870 data elements updated Farm forestry exemptions reviews NOVEMBER DECEMBER 2016 Requests for Reconsideration2016 Severances and Consolidations Data integrity checks MPAC initiated reviews Process controls Tax and Vacancy Applications Municipal Requests Appeals Property Owner Enquiries TRANSPARENCY AND SHARED UNDERSTANDING 5.1-7 Level 1 - Methodology Guides Comprehensive guides that explain assessment methodology. Level 2 – Market Valuation Reports Comprehensive reports that explain how assessment methodology was applied at the sector level to value properties for the 2016 Assessment Update Level 3 – Property Specific Valuation Information Detailed information that is available through secure‐access only BENEFITS OF ADVANCED DISCLOSURE 5.1-8 Benefits for municipalities: Benefits for property taxpayers: Improved roll predictability and stability Increased satisfaction and confidence Improved risk analysis Easy access to property information No surprises No surprises Opportunity to provide feedback Opportunity to provide feedback 2016 PROPERTY ASSESSMENT NOTICES 5.1-9 Residential property owners will receive their Property Assessment Notices starting May 18 in Brampton. Farm Property Assessment Notices will be mailed October 11 Multi-Residential and Business Notices will be mailed October 18 THE NEW ASSESSMENTS WILL SERVE AS THE BASIS FOR CALCULATING PROPERTY TAXES FOR 2017 – 2020 5.1-10 2016 ASSESSMENT UPDATE The Residential Experience 2016 PROPERTY ASSESSMENT NOTICE 5.1-11 2016 PROPERTY ASSESSMENT NOTICE 5.1-12 Municipal-specific Issue Date 2016 PROPERTY ASSESSMENT NOTICE 5.1-13 2016 Assessed Value Assessment Overview • Assessed Value as of January 1, 2016 • Assessed Value as of January 1, 2012 • Change between 2012 and 2016 2016 PROPERTY ASSESSMENT NOTICE 5.1-14 Contact information Key information • Property Classification • Phase in Assessed Values (2017-2020 tax years) • RfR Deadline (by tax year) 2016 PROPERTY ASSESSMENT NOTICE 5.1-15 Property Details How does MPAC assess my property? Five major factors affecting residential values 2016 PROPERTY ASSESSMENT NOTICE 5.1-16 Have questions about your assessment? Login to AboutMyProperty™ 2016 PROPERTY ASSESSMENT NOTICE 5.1-17 Description of Ontario’s property assessment system CHANGES TO FILING A REVIEW (BILL 144) 5.1-18 . Residential property owners have 120 days from the Issue Date of their Property Assessment Notice to file a Request for Reconsideration (RfR) . The RfR deadline for Brampton is September 15 . The Issue Date and RfR deadline are included on the Notice . The early delivery of Assessment Notices and a 120-day RfR deadline will allow RfRs to be processed before Assessment Rolls are sent to municipalities – greater stability and accuracy 5.1-19 HOW CAN I LEARN MORE ABOUT MY ASSESSMENT? ABOUTMYPROPERTY.CA 5.1-20 Through AboutMyProperty™ property owners can: Access information on how their property was assessed Compare their assessment to others in their community Learn more about property values through Market Trends (available before login) Login information is included on every Notice mailed.