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BHARAT PETROLEUM CORPORATION LIMITED Central BHARAT PETROLEUM CORPORATION LIMITED MUMBAI REFINE RY, MAHUL MUMBAI – 400 074, INDIA Central Procurement Organization (Refineries) (CPO – R) TENDER FOR “ EMERGENCY BUILDING REPAIRS AT BPCL MUMBAI REFINERY” REQUEST FOR QUOTATION RFQ NO: 1000313590 DT: 31.08.2018 E-TENDER REF: 45561 DUE DATE: 07.09.2018 AT 14.00 hrs Tel No. +91 22 2552 4280, +91 22 25533142 Email : [email protected], [email protected] 1.0 INTRODUCTION The bids are invited through E-tendering platform under two-bid system (i.e. Part 1-Techno- commercial/Un priced Bid & Part 2 - Priced Bid) as outlined below. Bidders can download the complete set of tender documents from, our website at e-procurement platform https://bpcleproc.in. / www.bharatpetroleum.in and on Government website http://eprocure.gov.in/cppp/relatedlnks. In case of any clarification pertaining to e-procurement process, the Bidder may contact the following agencies / personnel: 1. For system related queries: (our e-tendering service provider – ABCPROCURE) Contact: Mr. Satya, [email protected], Telephone: +91 9004014223 Or Mr. Ajay Nandangi, [email protected], Telephone: +91 22 25533128. 91 7208726400 2. In case of any technical clarification, please contact BPCL Mr.Naveen Lal - Chief Manager Maint (Civil) ,BPCL MR. e-mail id : [email protected]. Tel: 022 25524157, Mobile no:9819831487. 3. For any commercial clarifications regarding this RFQ, please feel free to contact Shri V.K Gulati, Procurement Manager- CPO (R), BPCL Mumbai Refinery, Tel no. 022-25524280 .e-mail: [email protected]. Mobile No : 9820245936 Or Shri A.R Chaudhary, Procurement Leader-CPO (R), BPCL – Mumbai Refinery. Tel no. 022-25533142, e-mail: [email protected] Mobile no:9920291209. The complete set of tender documents consists of the following: Sr No: Description 1 General Instructions to Bidders 2 Detailed Scope of supply & Technical specification (RFQ), 3 General Terms and conditions 4 General Purchase conditions.(GPC) 5 General Contract Conditions (GCC) 6 Special Safety conditions 7 Financial deterrent for non compliance of safety norms. 8 Integrity Pact- (To be signed stamped & uploaded in e-portal) 9 Memorendum of Understanding 10 Energy Policy 11 QEHS Policy 12 Holiday Listing Policy of BPCL MR 13 Environmental advisory 14 ANNEXURES: A Annexure A- Technical deviation form B Annexure B- Commercial deviation form C Annexure C-Bidder Information form D Annexure D- Applicable GST & Freight Annexure E-Performa of Holiday Listing (To be signed stamped & uploaded E in e-portal) Note: Vendor has to submit Prices directly on the E-Procurement website. All the tender documents/Annexures and shall be required to be duly signed and stamped by the authorized signatory. The authorized signatory shall be: a) Proprietor in case of proprietary concern. b) Authorized partner in case of partnership firm. c) Director, in case of a limited Company, duly authorized by its board of directors to sign. BHARAT PETROLEUM CORPORATION LIMITED MUMBAI REFINERY, MAHUL MUMBAI – 400 074, INDIA NOTICE INVITING TENDER CRFQ NUMBER 1000313590 Dated 31.09.2018 Bharat Petroleum Corporation Limited, CPO (R) invites offers (Two Part Bid) for tender for “ Emergency building repairs at BPCL Mumbai Refinery” REF: CRFQ NO: 1000313590- e-Tender 45561 “ Emergency building repairs at BPCL Mumbai Refinery” Details tenders are available and can be downloaded from any of the following websites. BPCL’s e-procurement platform https://bpcleproc.in Central Procurement Portal http://eprocure.gov.in/cppp Important: All updates, amendments, corrigenda etc; if any, will be posted on the above websites as and when required. There will not be any publication of the same through newspapers or any other media. Place: Mumbai, CPO (R) Date: 31.08.2018 INSTRUCTIONS TO BIDDERS 1.0 Digitally signed quotations (Techno Commercial bids) are invited from bidders in Two Part bid system for “ Emergency building repairs at BPCL Mumbai Refinery” as per the tender document as per following details. 2.0 Bidder is expected to read, understand and accept all terms & conditions without any deviations. In case bidder takes any deviation to any of the terms & conditions in this tender document, the same shall be stated. BPCL reserves the right to accept or reject any of the deviations. In case any of the deviations taken by the bidder is not acceptable to BPCL, the same shall be taken up with bidder for withdrawal/modification of the deviation as deemed fit. In case the bidder declines to withdraw/modify the deviation as desired by BPCL, BPCL reserves the right to accept the offer during the Technical Evaluation of the offer itself. 3.0 Submission of Tender: 3.1 Bids should be submitted in “TWO BID SYSTEM” i.e. “Un-priced Bid / Technical Bid” & “Priced Bid” through e-tendering portal. 3.2 "Un-priced bid/Technical Bid” complete with all technical and commercial details other than price shall be submitted. Accordingly, this shall contain the following: Information pertaining to Bid Qualification, Technical, Techno-commercial & Other Details shall be filled, signed, stamped and uploaded on BPCL E-Procurement website under respective categories. 3.3 Priced Bid: Priced bid shall consist of the online price schedule template provided in the e tendering portal and the bidder shall submit prices by inputting the required price data in the online price schedule template. 3.4 Bids complete in all respects should be uploaded in BPCL e-tendering portal on or before the due date & time. 3.5 BPCL shall not be responsible for any delay in uploading of your offer. 3.6 Fax / E-Mail offers shall not be accepted. 3.7 Offer shall be valid for a period of 120 days from tender due date / extended due date for placement of order. 3.8 The rate quoted shall remain firm till the tenure of the contract period. 3.9 In case of a foreign vendor, the order will normally be placed on FOB basis and the ocean freight as quoted will be considered for evaluation purpose. In case BPCL decides to place order on CFR basis, then the Ocean freight payable shall be limited to the quoted amount and same shall be valid till the tenure of the contract period. 4.0 Tender Opening: 4.1 The un-priced / technical bid shall be opened on due date at 14.00 Hrs. (IST) through e-portal. Bidders, who have submitted their bids, can view / witness result of technical bid opening through the e-portal or send their representative to witness the same in BPCL CPO (R) office. In case bidder’s representative is attending the bid opening; please inform his/her name and mobile number to [email protected] for preparing the entry pass. 4.2 The date and time of opening priced bids shall be intimated separately to the techno- commercially acceptable bidders only and the priced bids shall be opened through e-portal. Techno-commercially acceptable bidders can view / witness result of priced bid opening through the e-portal portal. 5.0 Services required: Emergency building Repairs at BPCL MR Quantity Required: - As per RFQ Delivery Address: – BPCL Refinery. The Bidder should quote the best possible delivery period. 6.0 Payment Terms: SUPPLY: 100% within 30 days from the date of supply and acceptance of Material at BPCL warehouse and on receipt of final documentation against submission of Performance Bank Guarantee for 10% of the PO value with six months claim period, as per BPCL format. SERVICES: 100% Payment shall be made on the basis of actual work done on due certification by BPCL Engineers after completion of job. Payment shall be made based on actual executed quantity against RA bills on due certification from BPCL Engineer-in-charge. 10% retention clause shall be applicable as per Memorandum of Agreement. SECURITY DEPOSIT TOWARDS PERFORMANCE / RETENTION MONEY: In lieu of security deposit towards performance / retention money, contractor shall submit bank guarantee of equivalent amount of retention money (10% of contract value) before submission of Ist RA bill, valid for defects liability period of six months with further claim period of three months. The prices quoted for each year shall remain fixed for full duration of the contract. BPCL has the right to terminate the contract prematurely. 7.0 Evaluation: Price bids of only technically acceptable bidders will be taken up for further evaluation. Price bids of only technically acceptable bidders will be taken up for further evaluation. The tender shall generally be evaluated on OVERALL L1 net of set off price i.e. Grand Total of all the items together. Overall L1 net of set off Price shall be calculated equal to Total basic quoted price plus GST applicable on the total basic quoted price minus input tax credit (ITC), if applicable to BPCL MR, on the GST. Rate of ITC shall be as applicable to BPCL MR at the time of price evaluation Basis of evaluation shall be on overall lowest quote basis. “The executed quantities of the SOR items may vary +/- any percentage. In case of change in L-1 status based on concluded executed quantities, the L1 bidder shall offer necessary discount to BPCL to ensure its L1 status.” I. Loading for Taxes and Duties: GST: CGST - SGST or IGST as applicable, along with Invoicing Location and HSN/SAC code no. must be clearly specified by the bidders in their offer. Quoting of HSN /SAC code no. and Invoicing Location is mandatory requirement and must from part of the unpriced bid. 7.2 Loading for Taxes and Duties: Supplies: Packing & Forwarding Charges: As quoted by the bidder, shall be loaded. Transportation charges quoted by the bidder shall be loaded. GST as quoted by bidder Any other charges: As quoted by the bidder shall be loaded. 9.0 Integrity Pact (IP) 9.1 Bidders are to sign integrity pact of BPCL (Annexure I) and submit along with bid document.
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