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22 Part 301–3—Use of Commercial

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22 Part 301–3—Use of Commercial § 301±3.1 41 CFR Ch. 301 (7±1±97 Edition) of the aircraft is justified under provi- ferriage, tolls, etc., the same should be sions of Office of Management and first paid, if practicable, by the person Budget (OMB) Circular No. A±126. furnishing the accommodation or by the operator, and should be itemized in [54 FR 20270, May 10, 1989, as amended at 57 FR 54305, Nov. 18, 1992] the bill. (See §§ 301±11.3(c)(5) and 301± 11.5(c)(2).) (c) Damage waiver or insurance costs. PART 301±3ÐUSE OF COMMERCIAL Commercial vehicle rental contracts TRANSPORTATION customarily include full insurance cov- erage for property damage or injury or Sec. death to third parties resulting from 301±3.1 Taxicabs. the renter's use of the vehicle. Damage 301±3.2 Rental automobiles and special con- veyances. to the rented vehicle (collision dam- 301±3.3 Travel policy and class of service au- age), however, is often covered only thorized. above a deductible amount specified in 301±3.4 Special fares. the rental contract, the renter being 301±3.5 Unused, downgraded, canceled, or responsible for the cost of damage oversold transportation services. below that amount. In such instances, 301±3.6 Use of United States flag carriers. additional insurance (collision damage AUTHORITY: 5 U.S.C. 5707. waiver or collision damage insurance) to relieve the renter from liability for § 301±3.1 Taxicabs. damage to the vehicle up to a deduct- ible amount is available in the rental (a) Approval requirement. For local contract for an extra fee. travel authorized under § 301±2.3 (a) and (1) Agencies may not pay or reim- (b), the use of taxicabs may be allowed burse the employee for the cost of col- if authorized or approved as advan- lision damage waiver or collision dam- tageous to the Government. General age insurance when official travel in authorization for use of taxicabs for the rental vehicle is performed wholly local travel in certain situations is within the continental United States, contained in § 301±2.3 (c), (d), and (e). Alaska, Hawaii, the Commonwealth of (b) Tips. In addition to reimburse- Puerto Rico or the Commonwealth of ment of taxi fare, the employee will be the Northern Mariana Islands, or a allowed reimbursement of tips in the United States territory or possession. amount of 15 cents when the fare is $1 However, agencies are authorized to or less or 15 percent of the reimburs- pay for damage to the rented vehicle able fare when it exceeds $1. If the 15 up to the deductible amount contained percent is not a multiple of 5, the reim- in the rental contract if the damage oc- bursable tip may be increased to the curs while the vehicle is being used for next multiple of 5. official business. [54 FR 20272, May 10, 1989] (2) Agencies may pay or reimburse the employee for the cost of collision § 301±3.2 Rental automobiles and spe- damage waiver or collision damage in- cial conveyances. surance when the vehicle is rented or (a) Approval requirement. The hire of leased for official travel in foreign boat, automobile, taxicab (other than areas (areas other than those listed in for use under § 301±2.3 (c), (d), or (e)), paragraph (c)(1) of this section) and aircraft, livery, or other conveyance rental or leasing agency requirements, will be allowed if authorized or ap- foreign statute, or legal procedures proved as advantageous to the Govern- which could cause extreme difficulty to ment whenever the employee is en- Government employees involved in an gaged in official business within or out- accident make such insurance nec- side his/her designated post of duty. essary. (b) Incidental charges. If the hire of a (3) The cost of personal accident in- special conveyance does not include surance is a personal expense and is costs of the incidental expenses of gas- not reimbursable. oline or oil, feeding and stabling (d) Hire from another employee or mem- horses, rent of garage, hangar, or boat- ber of an employee's family. Charges for house, subsistence of operator, the hire of a conveyance of another 22 Travel Allowances § 301±3.3 Government employee, a member of (i) Coach-class train accommodations. the traveler's family, or a member of The term ``coach-class train accom- the family of another Government em- modations'' means the basic class of ployee shall not be allowed in the ab- train accommodations offered by rail sence of a satisfactory showing that carriers to passengers which includes a the conveyance was not procured be- level of service that is available to all cause of such personal or official rela- passengers regardless of the fare paid. tionship and that the member of the The term ``coach-class train accom- family so furnishing was not dependent modations'' includes reserved coach ac- upon the traveler for support. The ma- commodations, as well as slumber terial facts shall be reported in the ac- coach accommodations, when over- count. (See §§ 301±4.5 and 301±11.5(d).) night travel is involved. (e) Persons traveling together. When (ii) Slumber coach accommodations. two or more persons travel together by The term ``slumber coach accommoda- means of a rented vehicle or special tions'' includes slumber coach accom- conveyance, that fact, together with modations on trains offering such ac- the name of each traveler and the commodations, or the lowest level of name of his/her employing agency, sleeping accommodations available on must be stated by each traveler on his/ her travel voucher. a train that does not offer slumber coach accommodations. [54 FR 20272, May 10, 1989, as amended by (iii) First-class train accommodations. FTR Amdt. 10, 55 FR 41525, Oct. 12, 1990] The term ``first-class train accom- § 301±3.3 Travel policy and class of modations'' includes bedrooms, room- service authorized. ettes, club service, parlor car accom- modations, or other premium accom- (a) It is the general General policy. modations. (See paragraph (b)(5) of this policy of the Government that less- section for the rules governing extra- than-premium-class accommodations fare trains.) First-class train accom- shall be used for all modes of passenger modations may be authorized in ac- transportation. The rules in para- cordance with paragraph (b)(3) of this graphs (b) through (d) of this section section only when justified by cir- govern the use of common carrier ac- cumstances listed in paragraph (b)(4) of commodations and apply to both do- this section. mestic and international travel of ci- vilian employees while on official Gov- (iv) Extra-fare train. The term ``extra- ernment business. Agencies shall re- fare train'' means a train that operates port the use of first-class accommoda- at an increased fare due to the extra tions to the General Services Adminis- performance of the train (i.e., faster tration in accordance with paragraph speed or fewer stops). The term ``extra- (e) of this section. fare train'' does not mean first-class (b) Train accommodationsÐ(1) Policy. train accommodations, even though an It is the policy of the Government that extra-fare train may offer first-class employees who travel by train shall accommodations. (See paragraph (b)(5) use coach-class accommodations. When of this section for rules governing the adequate reserved coach accommoda- use of extra-fare train service.) tions are available, officials authoriz- (3) Authorization or approval of the use ing travel shall require that those ac- of first-class train accommodationsÐ(i) commodations be used to the maxi- Authorization or approval. Heads of mum extent possible. For overnight agencies may authorize or approve the train travel, employees shall use slum- use of first-class train accommodations ber coach sleeping accommodations ex- under criteria specified in paragraph cept as provided in paragraph (b)(2) of (b)(4) of this section. For ease of ad- this section. First-class train accom- ministration, heads of agencies may modations may be used only as per- delegate, with provisions for limited mitted in paragraph (b)(3) of this sec- redelegation, authority to authorize or tion. approve first-class train accommoda- (2) Definitions. The following defini- tions under paragraph (b) of this sec- tions apply throughout paragraph (b) tion, provided that appropriate guide- of this section: lines in the form of regulations or 23 § 301±3.3 41 CFR Ch. 301 (7±1±97 Edition) other written instructions are fur- ee's condition is substantiated in writ- nished to the designee. The delegation ing by competent medical authority. or redelegation of authority to author- The use of first-class train accommoda- ize or approve first-class train accom- tions also may be authorized for an at- modations shall be held to as high an tendant, who is authorized under § 301± administrative level as practical to en- 9.2(c)(1) of this chapter to accompany sure adequate consideration and review the employee, when the employee is of circumstances requiring the need for authorized use of first-class accom- first-class train accommodations. modations and requires the attendant's (ii) Requirements. Authorization for services en route. the use of first-class train accommoda- (iii) Security reasons. The use of first- tions shall be made in advance of the class train accommodations may be au- actual travel unless extenuating cir- thorized or approved when exceptional cumstances or emergency situations security circumstances require such make advance authorization impos- travel. Exceptional security cir- sible. If advance authorization cannot cumstances include, but are not lim- be obtained, the employee shall obtain ited to: written approval from the agency head, (A) Travel by an employee whose use or his/her designee, at the earliest pos- of coach-class train accommodations sible time.
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