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Consultation Statement RYBURGH NEIGHBOURHOOD PLAN CONSULTATION STATEMENT APRIL 2020 Ryburgh Neighbourhood Plan Working Group 07876 588823 [email protected] www.ryburghpc.info/neighbourhood-plan www.north-norfolk.gov.uk/ryburghnp All documents can be made available in Braille, audio, large print or in other languages. Please contact 01263 516318 to discuss your requirements. CONTENTS 1 - Introduction……………………………………………………………….……………………………………………….… 1 2 - Organisational Structure…………………………………………….……………………………………………….… 1 3 - Main events in production of the RNP.………………………………….……………………………….……… 4 4 - Regulation 14 Pre-Submission Consultation.……………………………………………………….……….… 6 ANNEXES Annex 1 - Consultation Evidence Annex 2 - Consultation Log (Regulation 14 Pre-Submission Consultation Stage) 1. Introduction 1.1 This consultation statement is prepared in pursuance of Section 15(1)(b) of The Neighbourhood Planning (General) Regulations 2012 (as amended) to accompany the Ryburgh Neighbourhood Plan (RNP) upon submission to the North Norfolk District Council. 1.2 “Consultation Statement” for this purpose is defined (S15 (2)) as a document which – - Contains details of the persons and bodies who were consulted about the proposed neighbourhood development plan - Explains how they were consulted - Summarises the main issues and concerns raised by the persons consulted and - Describes how those issues and concerns have been considered and, where relevant, addressed in the proposed neighbourhood development plan. 2. Organisational Structure 2.1 The RNP has been developed by a Working Group comprised of parish councillors, representatives nominated by key stakeholders in the village and villagers. The work of the Working Group has been overseen throughout by the Ryburgh Parish Council. The persons attending the Working Group have changed somewhat over the course of the four years it has taken to reach the stage of submission of the RNP. Participation has been open at all stages to anyone interested in the process 2.2 The Working Group has been assisted and supported by North Norfolk District Council throughout the process, for which help it is very grateful. 2.3 Invitations were issued upon the formation of the Working Group (20.02.2017) on behalf of the Parish Council to the Sennowe Estate (the owners of almost the entirety of the agricultural land within which the village is set), Crisp Maltings Limited (the company whose business is the industrial site in the midst of the village), Andrew J Purdy (Chair of Ryburgh PCC and Chair of the Ryburgh Village Shop CIC), All Saints CEVA Primary School, Pensthorpe Natural Park (the Wensum Valley nature reserve and visitor centre part of which is included in the Neighbourhood Area) and Mill Lane Nursing Home. Mr Ian Wilson joined the Working Group as a parish councillor so as to represent and report to the Parish Council. 2.4 Sennowe Estate nominated Mr Tom Cook, and subsequently Mr Algy Williams, Crisp nominated its Production director Mr Graham Taylor and, when not available, it’s Managing Director Mr Adrian Dyter, the school nominated its governor Mr Hugh Lanham and Mill Lane Nursing Home declined to respond. At a later date (December 2017) Pensthorpe nominated Mr Mark Noble and subsequently Mr Dan Duthie. The make-up of the Working Group over the course of the process can be readily seen from the minutes of their meetings, all of which are and were published on the Parish Council Website (www.ryburghpc.info) so that the progress of the Working Group could be followed by anyone interested. 1 3. The main events in the production of the RNP 3.1 The table that follows is intended to give an overview of the procedure and thereby, the interface between the Working Group and the community during the production of the NDP. Date Action Notes 13.12.2016 PC votes to proceed with NDP 16.02.2017 Meeting with NNDC for preliminary advice 21.02.2017 Submission by PC of application to designate a Notice of application posted Neighbourhood area. On four village notice boards in the form of Doc 1 in Annex 1 04.04.2017 First meeting of Working Group For WG Minutes see www.ryburghpc.info. 13.04.2017 Report on progress made to PC 02.05.2017 Second meeting of Working Group – to develop For WG Minutes see methodology www.ryburghpc.info. May 2017 Schedule of businesses compiled. Schedule Doc 2 in Annex 1 Social media established - G-mail, Ryburgh PC website NDP page with explanation of the process. 06.06.2017 Third meeting of Working Party preparatory to For WG Minutes see public meeting. www.ryburghpc.info. 18.06.2017 Notice posted on PC Website of intended public meeting on 12th July. 02.07.2017 Notice of intended public meeting on 12th July sent to all Ryburgh Wildlife Group members ([N0] members) 09.07.2017 Flyers advising of public meeting hand delivered to Copy flyer Doc 3 in Annex 1 all houses in the parish and A3 ‘verge’ notices announcing meeting put up at either end of village. 09.07.2017 e-mail Notice of intended public meeting on 12th July sent to all Ryburgh Village Amenity Group subscribers 11.07.2017 Working Group report to Parish Council Copy report Doc 4 in Annex 1 12.07.2017 Copy Attendance sheet giving names and contact Copy Doc’s 5 & 6 in Annex 1 details of all attending the public meeting and Sec’s The contact details have been note of the meeting. redacted in compliance with data protection. 16.07.2017 NDP ‘Booth’ at village Dog Show Copy Note Doc 7 in Annex 1 2 Date Action Notes 20.07.2017 Schedule of contributions received – document Copy Schedule Doc 8 in Annex 1 updated as new entries arrived 08.08.2017 Fourth meeting of Working Group For WG Minutes see www.ryburghpc.info. 11.08.2017 Copy of e-mail/letter sent to non-contributing Doc 9 in Annex 1 attendees of the public meeting of 12th July 19.09.2017 Minutes of Fifth meeting of the Working Group For WG Minutes see www.ryburghpc.info. 07.10.2017 Review of submissions – updated as new material Doc 10 in Annex 1 arrived 17.10.2017 Minutes of Sixth meeting of Working Group For WG Minutes see www.ryburghpc.info. 19.10.2017 Progress report made by e-mail to PC 27.10.2017 Letter to stakeholder businesses in the village Form of letter Doc 11 in Annex 1 pressing for submissions 02.11.2017 Notice of forthcoming public meeting inserted in the Village Newsletter 03.11.2017 Meeting at Cromer with NNDC planning officers to Notes of Meeting and e-mail. review progress and discuss forms of policy Docs 12 & 13 in Annex 1 appropriate to address matters raised in submissions. NNDC comments by e-mail of 06.11.2017 14.11.2017 Minutes of Seventh meeting of Working Group For WG Minutes see www.ryburghpc.info. 15.11.2017 Flyer of intended public meeting on 22nd November Flyer Doc 14 in Annex 1 hand delivered to all houses in the parish 22.11.2017 Batting Order of Public Meeting Doc 15 in Annex 1 22.11.2017 Draft policies prepared for reading to and discussion Doc 16 in Annex 1 by the public meeting on 22.11.2017 22.11.2017 Copy Attendance Sheet for the public meeting. The Doc 17 in Annex 1 contact details have been redacted in compliance with data protection. 29.11.2017 e-mail to NNDC seeking advice on experts to commission upon road safety, housing, landscape and ecology 12.12.2017 Minutes of eighth meeting of Working Group For WG Minutes see www.ryburghpc.info. 13.02.2018 Minutes of ninth meeting of Working Group For WG Minutes see www.ryburghpc.info. 3 Date Action Notes 14.02.2018 e-mail from school representative on Working Copy e-mail Doc 18 in Annex 1 Group summarising the childrens feedback for the NDP March 2018 Seeking out suitable consultants for reports required on housing, landscape and ecology and describing what is required to obtain estimates for approval 03.04.2018 Minutes of tenth meeting of the Working Group For WG Minutes see www.ryburghpc.info. 08.04.2018 Advising the PC chairperson of the progress of the NDP and referring the aspirations to the PC for attention. April / May Making required grant application to meet 2018 consultants fees and thereafter formally engaging them 08.05.2018 Minutes of the eleventh meeting of the Working For WG Minutes see Group www.ryburghpc.info. 29.05.2018 Reporting to PC AGM upon progress of NDP 19.06.2018 Minutes of the twelfth meeting of the Working For WG Minutes see Group www.ryburghpc.info. 24.07.2018 Minutes of the thirteenth meeting of the Working Mins. Doc 19 in Annex 1 Group with Michael Rayner (Housing Consultant) attending to present his report 08.08.2018 Meeting with Norfolk County Council Highways Minutes Doc 20 in Annex 1 22.08.2018 Report of Wild Frontier Ecology Ltd upon Neighbourhood Area Ecology received 05.09.2018 Letter from Norfolk County Council Highways Letter Doc 21 in Annex 1 advising upon traffic considerations in Ryburgh High Street’ 13.09.2018 Draft Landscape Report of C Yardley received 17.09.2018 Supplemental Report on Housing received from M Rayner 19.10.2018 First draft of the NDP submitted to members of the Working Group with a copy of each of the consultants reports 22.10.2018 e-mail from NNDC with preliminary comments upon the consultants reports 12.11.2018 Minutes of the fourteenth meeting of the Working For WG Minutes see Group www.ryburghpc.info. 4 Date Action Notes 26.11.2018 Flyer of progress made with the NDP together with Flyer Doc 22 in Annex 1 questionnaire with regard to housing hand delivered Questionnaire Doc 23 in Annex 1 to every house in the parish.
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