APPENDIX A

Full Business Case (FBC)

1. General Information

Directorate Economy Portfolio/ Transport and Roads Committee Commercialism, Commissioning and Contract Management

Project Title Cycle Revolution: Project CA-02714-10, Phase 2 & 3 Green Routes Code CA-02752-10 and CA-02752-05-6

Project Description Introduction This document represents the Full Business Case (FBC) for the remaining Green Route schemes under the Birmingham Cycle Revolution (BCR) programme, including associated on-road ‘Local Link’ measures to maintain route continuity, for delivery in 2017/18 at an estimated total capital cost of £1.650m. Details of the individual schemes are given below and on the plans in Appendix E, F and G. The schemes are funded through the Department for Transport’s Cycle City Ambition Grant (CCAG), the Greater Birmingham and Local Enterprise Partnership (GBSLEP) Local Growth Fund (LGF), Section 106 developer funding (S106), and the City Council’s Integrated Transport Block (ITB) capital allocation as a local contribution. Further details are given in Section 2 of this Appendix. Background Birmingham Cycle Revolution Programme The overall BCR programme was updated and revised under a ‘Progress Update and Programme Revision’ report approved by Cabinet on 13th December 2016. The programme is being delivered in three phases. All three phases include a combination of highway infrastructure, off road routes, and supporting measures. An FBC for BCR Phase 1 Green Routes was approved by Cabinet in January 2014, and a second tranche of Phase 1 Green Routes was then approved by Cabinet in May 2015. These approvals were funded through the first tranche of Department for Transport (DfT) Cycle City Ambition Grant (CCAG) capital funding. The works have been delivered successfully and are now complete. An FBC for the first Green Route under BCR Phase 3, in Sheldon Country Park, was approved by the appropriate Cabinet Members on 28th April 2016. This scheme has been delivered over Summer 2016. The FBC’s for Woodgate Valley and Hatchford Brook have been approved and the works are substantially complete. Some further green route schemes may come forward for approval later in the BCR programme, subject to sufficient funds still being available, as part of measures to encourage cycling in and around the Green Travel Districts. Any additional Green Route Schemes will be covered in future Phases. Proposed Measures This new approval covers three Green Route schemes and their associated on-road ‘Local Link’ measures. Further details are given below. Subject to approval of this FBC it is expected that the majority of work can be completed in 2018/19, but as the final ‘spray and chip’ dressing is weather- dependent it is possible that this would be held over until Spring 2018. The highways element would also be delivered during the same timescale.

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Bournbrook Bridge (£0.452 inc S106 contribution) Selly Oak Ward: The proposed scheme comprises of construction of a new 2.5m wide walking and cycling route linking the existing Bourn Brook Walkway to Harborne Lane including a new bridge over Bourn Brook. To comply with Environment Agency minimum flood level requirement ground modelling and construction of new retaining walls will be required either side of the proposed bridge. Section 106 funding is available from ‘Bournbrook Account, Queen Elizabeth Medical centre, Edgbaston Ward, S/04585/03/OUT’. Hall (£0.716m) Hodge Hill & Shard End Wards: This scheme links the Cole Valley Route to the area around the Jaguar Land Rover Castle Bromwich; it starts north of Newport Rd crossing into Solihull and then back into Birmingham finishing at Brook Meadow Road. The proposals for this scheme include; a toucan crossing at Newport Road, improvements to the ramp connecting Newport Road and Chester Road, proposed mandatory cycle lane on both sides of Hall Road, proposed cycle phase on traffic signals at the junction of Bradford Road and Hall Road, Shared use footway/cycleway from Bradford Road to Brook Meadow Road with uncontrolled crossing at Hernefield Road, Heath Way, Moorfield Road and Brook Meadow Road. The proposals on Hall Road and Bradford Road are being delivered by Solihull MBC at their cost. The ramp connecting Newport Road and Chester Road is acquired by Highways for a side road order and forms a side road, and the side road is the responsibility of the Local Authority. As long as the side road is used as a Highway, the local Authority do not require permission from Highways England to carry out any works or make any changes. The (Birmingham City Council) BCC and Solihull Metropolitan Borough Council (SMBC) boundary runs through the ramp, however SMBC have agreed for BCC Contractors to complete the works on their section of the ramp. Yardley / Lyndon Playing Fields (£0.482) South Yardley & Sheldon Wards: This scheme links the existing cycle route from Birmingham City Centre via the Grand Union Canal to Birmingham Airport; it starts at Eaton Wood Drive and crosses Clay Lane into Lyndon Playing Fields, through Solihull and back into Birmingham finishing at Coventry Road. It will then connect to the existing cycle route through Sheldon Country Park. The proposals for this scheme include; shared use footway/cycleway on Eaton Wood Drive, un-controlled crossing on Clay Lane, shared use footway/cycleway on Brindle Close, cycle track through Lyndon Playing Fields, uncontrolled crossing on Wagon Lane, on road cycle route along Keswick Road, shared use footway/cycleway along Wagon Lane and Coventry Road. Planning & other consents. Local Links / Highways elements The uncontrolled crossing on Wagon Lane and the on road cycle route along Keswick Road will be delivered by Solihull MBC at their cost. Capital Implications The total capital cost of this work is estimated to be £1.650m, including supervision fees and contingencies. The expenditure will be funded through a combination of the Department for Transport’s Cycle City Ambition Grant (CCAG), the Greater Birmingham and Solihull Local Enterprise Partnership (GBSLEP) Local Growth Fund (LGF), the City Council’s Integrated Transport Block (ITB) capital allocation, and Section 106 funding from ‘Bournbrook Account, Queen Elizabeth Medical Centre, Edgbaston Ward, S/04585/03/OUT’. Further details are given in the Financial Table in Section 2 of this Appendix. The works within the Solihull area will be funded by Solihull MBC.

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Revenue Implications The scheme will deliver new and improved paths in parks and green open space managed by Parks and Nature Conservation. The majority of the resultant cycle route will be the responsibility of the Place Directorate, and will be maintained from their existing revenue maintenance budgets where existing paths have been utilised or where path reductions have been made to compensate. This has been confirmed with the relevant Parks Managers. The proposed investment in existing assets will increase their natural life thereby reducing current maintenance obligations, and new assets will be designed to be low maintenance and revenue neutral. Although the Lyndon Playing Fields are within the Solihull MBC boundary, they will be maintained by Birmingham City Council. Solihull MBC will remain responsible for future maintenance of the highway measures within their boundary. Maintenance of the Bournbrook Bridge will be funded as a commuted sum of £19,060 from Parks Commuted Sums Reserve account. A commuted sum has been set aside within the Parks commuted sum reserve, as Parks will be carrying out the ongoing maintenance works. These schemes will create assets that will form part of the highway upon completion of the project; as such they will need to be maintained within the overall highway maintenance regime. The estimated net cost of including these newly created assets within the highway maintenance regime is £3,339.28 per year. This cost will be funded from the provision for Highways Maintenance held within Corporate Policy contingency. A Maintenance Finance Statement is included at the end of this Appendix. Consultation Details Internal and Other Main Stakeholders The Cabinet Member for Clean Streets, Recycling and the Environment has been consulted on the contents of this report and is supportive of the proposals. The Corporate Director of Place has also been consulted on the proposals. The District Parks Manager has been involved in the development of the scheme and is in full support of the improvements. The Traffic Manager will be consulted on the details of the on-highway ‘Local Links’ work. Ward Councillors and the District Chair, District Lead Officer, District Engineer and District Lead Officer for the area have been consulted by e-mail on the proposals, including a reminder e-mail before the consultation closing date. All schools along the route have been informed regarding the proposals. Further details of the response received from Heathland Academy are given in Appendix I. Disability Groups, Residents Groups, and Other Organisations Groups representing people with disabilities and visual impairments have been consulted on the green route proposals; no responses or adverse comments have been received. These organisations will be specifically consulted on the proposed ‘shared use’ footways as part of the statutory Highway Notice process. Cycling and Walking Groups Cycling and Walking groups, including Pushbikes, Sustrans, CTC and Living Streets, have been consulted on the proposals through the monthly BCR Cycle Stakeholder Meetings, and will continue to be consulted through the design and delivery process.

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Local Stakeholders and Others (via Be Heard and letter-drop) Bournbrook Bridge, Selly Oak Ward Majority of the comments received were positive and welcomed the wider path Castle Bromwich Hall, Hodge Hill & Shard End Wards All comments received were positive and in support of the scheme with some queries and minor change requests. Some comments were regarding the proposals being delivered by Solihull MBC and have been passed on to the relevant officers. Yardley / Lyndon Playing Fields,South Yardley & Sheldon Wards All comments received were positive and in support of the scheme with some queries and minor change requests. Some comments were regarding the proposals being delivered by Solihull MBC and have been passed on to the relevant officers. Equalities Analysis An initial Equality Analysis was carried out for BCR Phase 1 prior to approval of the PDD and submission of the bid in April 2013. A more detailed analysis was produced for the Green Routes elements as part of the first FBC approval in December 2013 (ref EA000034), and this has now been updated for the Phase 2 and 3 Green Routes programmes (ref EA001093) as included in Appendix B of the Executive Report. The analysis concluded that there will be no adverse impact on any of the protected groups.

Links to Corporate DfT Objectives and Service The Birmingham Cycle Revolution programme seeks to promote sustainable Outcomes travel options by increasing the attractiveness of cycling, which will contribute towards improving health and the environment, reducing car usage, and improving connectivity for households without a car. Many of the measures will also benefit pedestrians, public transport users and road safety. The original BCR Phase 1 bid to DfT included targets to increase cycling by 27% in the initial bid area (within a 20-minute cycling time of the city centre) by 2016. This represents an increase of approximately 2,000 cyclists per day as a contribution towards Birmingham achieving targets of 5% of all journeys being made by cycle by 2023 and 10% of all journeys by 2033, compared with less than 2% in 2013. City Council Objectives The BCR programme supports the City Council’s policy objectives as outlined in the Vision and Forward Plan approved in May 2017, under the key drivers of ‘connected’, ‘inclusive’ and ‘sustainable’, in particular:  ‘Investment in infrastructure and improved connectivity’.  ‘Development of a…transport system that promotes and prioritises sustainable journeys’.  ‘Creating a healthier environment’.  ‘More people walking and cycling’. The proposals also support the objectives of Birmingham Development Plan (BDP) including:  ‘To provide high quality connections throughout the city and with other places including encouraging the increased use of public transport, walking and cycling’.  ‘To create a more sustainable city that minimises its carbon footprint’.

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 ‘To encourage better health and wellbeing’.

The measures will also support the aspirations of Birmingham Connected and the Health & Wellbeing Strategy. Combined Authority Objectives The measures will support policies within the Strategic Transport Plan, in particular:  Economic Growth and Economic Inclusion: ‘To accommodate increased travel demand by … new sustainable transport capacity’ and ‘to improve connections to areas of deprivation’.  Population Growth and Housing Development: ‘To improve connections to new housing … primarily through sustainable transport connections’.  Environment: ‘To help tackle climate change by ensuring a large decrease in greenhouse gases from the … area’s transport system’.  Public Health: ‘To significantly increase the amount of active travel’ and ‘to assist with the reduction of health inequalities’.  Social Well-Being: ‘to improve the accessibility of shops, services and other desired destinations for socially-excluded people’.

Project Definition Cabinet (BCR Phase 3 programme) Dates of 16th March 2015 Document Approval approved by

Benefits Measure Impact Quantification- Impact on New sealed surface on existing Provides a low-maintenance surface Outcomes formal and informal green route more suitable for cycling in all weather paths conditions, so increasing the attractiveness of the network as a cycling environment, with associated reductions in car use and improvements to health and the environment.

Wayfinding and Access Barrier Wayfinding improves legibility of these improvements Green Routes for all users, including links to the city’s wider on-road and off-road cycle network. A review of access barriers at the existing entry points will ensure that these are of an appropriate design and only installed where necessary, to maximise access to the Green Routes for cyclists (particularly those with non- standard bikes) and people with disabilities.

Proposed Toucan Crossing Provides safe crossing of the highway by cyclists and pedestrians.

Provision of shared use footway / Connects the Green Route access cycleway points with the new crossing provision allowing continuity of the green routes.

Uncontrolled Road Crossing Provides safe crossing of the highway by cyclists and pedestrians.

APPENDIX A

Project  Improved surfacing to Green Route paths. Deliverables  Improved signing and wayfinding, and changes to access barriers.  Proposed Toucan Crossing at Newport Road Roundabout.  Provision of shared use footway / cycleway.  Uncontrolled road crossings.

Scope This FBC covers the remaining three ‘Green Route’ schemes as part of Phases 2 and 3 of the BCR programme, including associated ‘Local Link’ highway measures to maintain route continuity. A separate FBC will include the local links schemes which will support Green Scope exclusions Route schemes delivered as part of previous phases of the BCR Programme.

Dependencies on The Landscape Practice Group will be responsible for consultation and other projects or notices affecting users of this Green Route, particularly if temporary closures or diversions are required, and for co-ordination of the works around any activities other projects or events in these areas. Delivery of the schemes will be dependent on the appointment of approved contractors. The proposed procurement route is detailed in Section 5.3 of the Executive Report. Designers are in liaison with Amey and the Traffic Manager with regard to allocation of roadspace to allow the works to proceed and to ensure that opportunities are identified to co-ordinate with Amey’s maintenance programme. Solihull MBC will be delivering the elements of the Castle Bromwich Hall and Yardley / Lyndon Playing Fields schemes, which fall within their Borough. They have completed the detailed consultation and have approval to commence the construction works. The Delivery of the scheme will be dependent on Planning Consent approvals from Historic England and Solihull MBC

Achievability The proposals in this FBC extend the Phase 1 works already successfully carried out between 2014 and 2016 on the off-road Green Route paths, and it is not anticipated that there will be any significant obstacles to delivery. Solihull MBC will be delivering the elements of the Castle Bromwich Hall and Yardley / Lyndon Playing Fields schemes, which fall within their Borough. They have approval to carry out detailed consultation. Approval for construction will be based on the consultation responses and works costs. Planning consent approval will be required from Historic England for the Castle Bromwich Hall and Solihull MBC for Yardley / Lyndon Playing Fields. The ‘spray and chip’ surfacing material is weather-dependent and can only be laid in the period from April to October, but this is allowed for in the programming of the schemes. Risks to achievability are highlighted in Appendix C – Risk Management.

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Prog Manager Andy Middleton (B’ham Cycle Revolution) Tel: 0121 675 6681 E-mail: [email protected]

Project Manager Andy Chidgey (Green Route scheme) Tel: 0121 675 6519 E-mail: [email protected] Paul Simkins (Highway works) Tel: 0121 664 6549 E-mail: [email protected]

Budget Holder Varinder Raulia – Head of Infrastructure Delivery Tel: 0121 303 7363 E-mail: [email protected]

Sponsor Phillip Edwards – Assistant Director, Transportation and Connectivity Tel: 0121 303 6467 E-mail: [email protected]

Project Andy Price – Finance Manager (Economy) Accountant Tel: 0121 303 3684 E-mail: [email protected]

Project Board The Project Management Team for the works in this FBC is as follows: Members Senior Responsible Officer – Varinder Raulia Project Sponsor – Phillip Edwards BCR Programme Manager – Andy Middleton Infrastructure Delivery Manager– Paul Simkins Project Accountant – Andy Price

Head of City Simon Ansell Date of HoCF TBC Finance (HoCF) (Head of City Finance) Approval:

Planned start date March 2018 Planned date of Autumn 2018 for delivery of the technical completion project

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2. Budget Summary (BCR Phase 2 & 3 Green Routes)

Prior to 31/03/17 2017/18 2018/19 2019/20 Totals £000s £000s £000s £000s £000s

Capital Cost

Green Routes 62.4 27.2 875.4 965.0 Design and Implementation

Highway Works 0.0 83.5 601.4 684.9 Design and Implementation

Overall Scheme Total 62.4 110.7 1,476.8 0.0 1,649.9

Funding (Previous Approval)

GBSLEP Local Growth Fund (LGF) 2LG 21.6 7.4 29.0

DfT Cycle City Ambition Grant 3R3 36.1 103.3 139.4 (CCAG) Tranche 2

Integrated Transport Block (ITB) 3H9 4.7 0.0 4.7

Funding (This Approval)

GBSLEP Local Growth Fund (LGF) 2LG 0.0 0.0 423.3 423.3

Integrated Transport Block (ITB) 3HC 0.0 0.0 954.8 954.8

Section 106 A93 0.0 0.0 98.7 98.7 (Ref: S/04585/03/OUT)

Total Funding Required 62.4 110.7 1,476.8 0.0 1,649.9

Revenue Consequences 2015/16 2016/17 2017/18 2018/19 Full Year £000s £000s £000s £000s £000s

Maintenance Costs * 0.0 1.58 3.15

Electricity Costs * 0.0 0.10 0.19

Bourne Brook Bridge 0.0 0.64 1.27

* Costs Per Annum

Totals 0.0 0.0 0.0 2.32 4.61 Funding

Provision for Highways Maintenance held within 0.0 1.67 3.34 Corporate Policy Contingency

Parks Commuted Sums Reserve 0.65 1.27 account RLZ6G

Totals 0.0 0.0 0.0 2.32 4.61

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Asset Management / Maintenance Implications

As part of the City Council’s obligations under the Highway Maintenance and Management Private Finance Initiative (HMMPFI) contract, Highways have been formally notified of the proposed changes to the highway inventory arising from this scheme. The works relate to SSD Number 5399/(02-11).

Consultation with Amey as PFI service provider is also being carried out to coordinate the proposed works with other programmed activities on the highway network.

The additional highway maintenance cost estimated by the Project Design Team for the on-highway Local Links element is £3,339.28 per annum. The costs will be funded from the provision for Highways Maintenance held within Corporate Policy Contingency. It is expected that most of these costs will be incurred from October 2017 onwards.

The programme of works will also deliver new and improved paths in areas managed by Parks and Nature Conservation. The resultant cycle network will be the responsibility of the Place Directorate and will be maintained from their existing revenue maintenance budgets. The proposed investment in existing assets will increase their natural life thereby reducing current maintenance obligations, and new assets will be designed to be low maintenance and revenue neutral.

Maintenance of the Bournbrook Bridge will be funded as a commuted sum of £19,060 from Parks Commuted Sums Reserve account.

Maintenance BCR Phase 2 & 3 Green Routes and Liability Energy Cost (On-Highway Local Links work) Resourced by Cost (per annum) (SSD 5399/(02-11)) (per annum)

Basic standard Highway Assets £738.30 Corporate Policy Contingency

Enhanced standard Highway Assets £2,522.02 £189.36 Corporate Policy Contingency

Highway Horticulture (Parks) -£110.40

Non-Highway Assets 0

Total £3,149.92 189.36 From April 2018

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Approvals to Date – Overall Programme Approvals to Date for the BCR programme were consolidated into a Report to Cabinet on 13th December 2016. Following approval of this report, a total of £28,160,800 remained unallocated across the three phases of the programme, as set out below.

BCR Unallocated Funding (as Cabinet Report, Dec 16)

DfT CCAG GBSLEP Local Local TOTAL Grant Growth Fund Contributions

BCR Phase 1 NIL NIL £1,043,300 £1,043,300

BCR Phase 2 NIL £2,972,500 £1,850,000 £4,822,500

BCR Phase 3 £15,785,000 NIL £6,510,000 £22,295,000

TOTAL £15,785,000 £2,972,500 £9,403,300 £28,160,800

Approvals to Date – BCR Phase 2 The BCR Phase 2 programme is £8.000m in total, funded by £6.000m from the Greater Birmingham & Solihull Local Enterprise Partnership’s Local Growth Fund (GBSLEP-LGF) supported by £2.000m of local contributions from the City Council’s ITB allocation and other local sources. The programme received Project Definition Document (PDD) approval at Cabinet in March 2015, as part of the approval to the overall Local Growth Fund. The LGF funding was confirmed by the GBSLEP Growth Team on 2nd September 2015 and a letter of confirmation was received on 23rd October 2015. Local contributions have been confirmed as part of the ‘Updated Transportation and Highways Funding Strategy 2017/18 to 2022/23’ approved by Cabinet on 16th May 2017. The current position in terms of approvals is shown below:

BCR Phase 2 Cumulative Approvals

GBSLEP Local Local TOTAL Growth Fund Contributions

Unallocated Funding (Cabinet, Dec16) £2,972,500 £1,850,000 £4,822,500

LESS Approvals since December 2016 £698,000 £1,753,400 £2,451,400

Sub-Total £2,274,500 £96,600 £2,371,100

LESS This Approval: BCR Phase 2 & 3 Green Routes (1) £423,300 £0 £423,300 (Bournbrook Bridge, Castle Bromwich Hall, Lyndon Playing Fields)

Balance Remaining £1,851,200 £96,600 £1,947,800

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Approvals to Date – BCR Phase 3 The BCR Phase 3 programme is £30.000m in total, funded by £22.100m from the DfT’s second tranche of Cycle City Ambition Grant funding and £7.900m from local public-sector sources as a local contribution. The programme received PDD approval at Cabinet in March 2015. The DfT confirmed the funding in principle for BCR Phase 3 by letter on 23rd March 2015, and instalments of grant up to the overall total of £22.100m have now been confirmed by DfT and accepted by the City Council’s Section 151 Officer. Local contributions have been confirmed as part of the ‘Updated Transportation and Highways Funding Strategy 2017/18 to 2022/23’ approved by Cabinet on 16th May 2017. The current position in terms of approvals is shown below:

BCR Phase 3 Cumulative Approvals

DfT CCAG Local TOTAL Grant Contributions

Unallocated Funding (Cabinet, Dec16) £15,785,000 £6,510,000 £22,295,000

LESS Approvals since December 2016 £15,563,600 £4,612,800 £20,176,400

Sub-Total Remaining £221,400 £1,897,200 £2,118,600

LESS Pending Approvals: City Centre Cycle Parking (Tranche 2) £102,700 £0 £102,700 Local Links to Green Routes and Canals £94,900 £0 £94,900

Sub-Total Remaining £23,800 1,897,200 £1,921,000

LESS This Approval: Phase 2 & 3 Green Routes £0 £353,400 £353,400 Phase 2 & 3 Green Routes (Highways) £0 £601,400 £601,400

Balance Remaining £23,800 £942,400 £966,200

Notes: (1) An additional £98,700 of funding has also been identified from Section 106 funding (see financial table in Section 2). This S106 funding is additional to the local contribution identified in the PDD and the Cabinet Report of 13th December 2016, and so is not included in the figures in this table.

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4. Checklist of Documents Supporting the FBC

Item Mandatory Number attachment attached

Financial Case and Plan

 Detailed workings in support of the above Budget Summary (as Mandatory Inc in FBC necessary)

 Statement of required resource (people, equipment, Mandatory N / A accommodation) – append a spreadsheet or other document

 Whole Lifecycle Costing analysis ( as necessary) Mandatory N / A

 Milestone Dates/ Project Critical Path (set up in Voyager or Mandatory Appendix D attached in a spreadsheet)

Project Development products

 Stakeholder Analysis Mandatory Inc in FBC

 Equality Analysis Mandatory Appendix B

 Risk Management Assessment Mandatory Appendix C

Other Attachments (list as appropriate)

 Scheme Plan Yardley Cemetery and Lyndon Playing Fields Appendix E Cycle Route Appendix F  Scheme Plan, Castle Bromwich Cycle Route Appendix G  Scheme Plan, Bournbrook Walkway Appendix H  Consultation Summary, Yardley/Lyndon Playing Fields Appendix I  Consultation Summary, Castle Bromwich Hall Appendix J  Consultation Summary, Bournbrook Walkway