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Implementation Guide UTZ CERTIFIED Good Inside Code of Conduct for Coffee

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Implementation Guide UTZ CERTIFIED Good Inside Code of Conduct for Coffee Implementation Guide UTZ CERTIFIED Good inside Code of Conduct for Coffee ISBN: 978-94-90283-04-9 www.utzcertified.org www.utzcertified-trainingcenter.com www.solidaridadnetwork.org UTZ CERTIFIED is a programme aimed at the sustainability of the market that improves professional agriculture and has a positive impact on productivity, quality and eciency. Project work team Vera Espindola Francisco Bustamante Diana Bedoya Solidaridad is a development organisation with the mission of reducing poverty through the chains of Carlos Isaza a sustainable supply of agro-products. Solidaridad considers that sustainable economic development Leonardo Sánchez is the best solution to structural poverty in developing countries. Solidaridad works in the chains of sustainable production from the producer to the consumer so that producers in developing countries can increase their capacity to manage a professional business. Design Mariana Álvarez Matijasevic UTZ CERTIFIED and Solidaridad has a strategic alliance, the creation of a support network for producers and an improvement programme to meet the needs of the producer and facilitates the Reviser quality and volume required by the market. Darío Ángel With the support of: UTZ CERTIFIED Good Inside ISBN: 978-94-90283-04-9 De Ruyterkade 1013 AA Amsterdam The Netherlands T: + 31 20 530 8031 This material is a product of a joint initiative by UTZ CERTIFIED and the SOLIDARIDAD Foundation. www.utzcertied.org. www.utzcertied-trainingcenter.com UTZ CERTIFIED is the intellectual property rights holder. It authorises the reproduction of all of the document for educational purposes only, provided that its integrity is preserved and the participating organisations are cited. Any other use of this document requires written authorisation from UTZ CERTIFIED. Table of contents Page Introduction 4 How to use this guide 7 PART 1 Traceability and Administration 9 Chapter 1 - Traceability, product identification and separation Chapter 2 - Management system, record keeping and self-inspection 11 12 PART 2 Good Agriculture Practices 15 Chapter 3 - Varieties and rootstocks Chapter 4 - Soil management 17 Chapter 5 - Fertilizer Use 18 Chapter 6 - Irrigation 19 Chapter 7 - Crop Protection Products 20 Chapter 8 - Harvesting 21 Chapter 9 - Post-harvest product handling 25 26 Part 3 Social and Environmental Aspects 29 Chapter 10 - Workers’ rights, health and safety Chapter 11 - Natural resources and biodiversity 31 35 Annex 1 Example of the administration of group members 38 How to manage administratively a group Annex 2 40 Records and documents Annex 3 66 Guide Comments Table- Internal Control System - Records and Documents Reference to the guidance comments, including ICS comments, records and documents 3 of 72 Introduction How to obtain and maintain your UTZ certification in a sustainable manner? The UTZ standard for coffee consists of a group of internationally and prioritising problems, developing a work plan, implementing practical high recognised criteria for the responsible production of coffee, both socially solutions with strong impact and being ready, if appropriate, to certify their farm and environmentally. It is based on the International Labor Organization ILO as UTZ CERTIFIED. Conventions and includes the principles of good agricultural practices. UTZ’s approach is based on risk management as well as a continuous improvement In general terms, and although these variables change between countries model in the structure of the Code. and producers, when effectively addressing productivity, quality, business management, social and environmental issues, as being problem areas, a positive To implement or put into practice the Code of Conduct, you can define multiple impact on income, living conditions and the environment will be achieved. That strategies, times and resources depending on local conditions, the number of is why the Coffee Improvement System is based on focusing on problem areas producers, availability of resources, training officers and above all the decision that have most impact on income and sustainability and where the producer can to improve and the motivation of producers and their organisations. This Guide intervene with their knowledge and resources. aims to give a better understanding of the Code of Conduct, its structure and progressive implementation. At no time does it try to show a single way to It is an option to apply a Continuous Improvement system (PDCA; Plan, Do, implement the Code of Conduct, everything is open to the actual conditions in Check, Act), in various situations related to coffee production and its sustainable the field and the resources available. management. In the following image, you will find a suggested sequence of steps which contributes in using the PDCA cycle. We recommend taking certain steps to obtain and maintain UTZ certification in a sustainable manner. The concept we focus on is developed by Solidaridad It is important to point out that there is not a predetermined implementation “Coffee Improvement System”. This approach is designed to be a tool for order of the process; or a starting stage. The order and starting point is facilitators and farmer promoters who support coffee farmers in identifying determined by the facilitator taking into account the issue they wish to address. 4 of 72 Introduction As for UTZ certification we recommend the following path: 1. Identify producers: determine the group’s most common problems in the production process and the strengths and weaknesses they have for the implementation process of UTZ. 2. Based on this, establish the most relevant topics that will need to be addressed and analysed to obtain UTZ certification. For this, consider prioritising and focusing on the concept of the Improvement System and the structure of the UTZ Code based on the compliance per year with the mandatory and additional points. 3. Then prioritise the topics, according to the most decisive factors for the producers, which would give sustainable solutions, practices with a high impact on the improvement of the coffee process on the farms, considering the resources they have to implement the solutions and practices. 4. Remember, the activities involved in the production process integrates problems and solutions from several areas (productivity, production costs and product quality, among others). Taking the above into account, it is important to develop a proposal for a management and training plan that takes into account the different stages of the PDCA cycle. 5 of 72 Introduction Example point 5 - Management Plan 5. The management plan, is developed in a way that Good Inside Cooperative Management Plan for UTZ certification displays which points / activities can be merged Status to facilitate the implementation. Additionally, you Control Goal Objective Activity Responsible Proof Execution (Complaince point indicator) evaluate with which ones you already comply with. The list will then show a comprehensive picture of Provide clear answers Demonstrate the Put up a site to store the group’s current situation. 1.A.7 on time to the demands on accuracy and traceability samples which have been Production and Show fisical Mar/11 coffee quality and of operations collected for each batch quality control evidence lots UTZ Certified Visit farms and elaborate 6. Map 100% of the producers Demonstrate the origin the maps together with the Technical team, The training plan is developed in a way that 2.A.1 who are UTZ certified and geographic location producer and possibly cooperative Map of farm Feb/11 of the certified coffee the children and producers displays which points / activities require training for producers and when they are implemented. Annual internal inspection Technical team, Revised checklist 2.B.1 to all members (100%) Perform an Internal inspection cooperative including the Oct/10 who are in the process internal inspection and producers applicable control of (re)certification points 7. The internal inspection in the case of a producer 100% of the certified UTZ 2.A.2 coffee is identified with Make signs, visits the Producer and Signs on group is a very important step in identifying Identify the coffee lots fields, field reports technical team the field Oct/10 permantent signs important aspects in the implementation and 100% of the farms have Register the operations Make registration forms Technical team, finding out the status of compliance of the 2.A.3 registration forms and control and activities with and deliver these forms cooperative Documents over their activities the farm to the farms and producers control points of the Code of Conduct. Based on this inspection the Internal Control System can Example point 6 - Training Plan define producers who are ready to be submitted for auditing (external). Good Inside Cooperative Training plan for UTZ certification We hope that these steps will provide you support Control in initiating and maintaining UTZ certification. point Topic Audience Participants Resources When Place Status 1.A.4 Trainings on certification Producers, responsibles Audiovisual equipment, 1.A.5 topics at the farms for the farm, storage, 30 training material, Ago/10 Farm 1.A.6 and mills transport and dry mill food and transport "The Best" 1.A.7 Handling of Producers and Training material, Farm 7.F 30 samples of products, Jul/10 "The Best" empty products farm responsibles food and transport Training on topics Food and Transport, Producers and Nov/10 Farm 9.B for the wet mill farm responsibles 30 farm with a wet mill "The Best" 11.A Trainings on the topics Producers and Audiovisual equipment, Farm related to the 30 training material, "The Best" B y C environment farm responsibles food and transport 6 of 72 How to use this guide This implementation guide is a support tool that serves to facilitate the Additionally, the following information is provided: understanding of the Code of Conduct and visualizes the control points in a simple way by chapter, year and level of implementation. A major advantage of Some additional points that are not mentioned in the chapters are explained the guide is that it shows the way the different documents developed by the UTZ at the end of each of the parts.
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