BOARD OF DIRECTORS MEETING Friday, May 17, 2019 12:00 p.m. 809 Copper Ave. N.W., Albuquerque, NM 87102 AGENDA Call to Order The presence of a quorum will be noted.
Approval of the May 17, 2019 Agenda Tab 1 Approval of the March 15, 2019 Action Summary PUBLIC COMMENT Tab 2 Anyone who wishes to address the RMRTD Board must register with the Secretary of the Board
FINAL ACTION ITEMS Tab 3 Accepting the Rio Metro Regional Transit District Fiscal Year 2017- R-19-01 RMRTD 2018 Audit
Tab 4 Approving the RMRTD Short Range Plan FY 2020-2026 R-19-02 RMRTD Tab 5 Approving the RMRTD FY 2020 Budget R-19-03 RMRTD Tab 6 Approval of the Open Meetings Resolution & Establishment of the R-19-04 RMRTD Fiscal Year 2020 Meeting Schedule Tab 7 Amending the Rio Metro RTD Bylaws to Include Code of Conduct R-19-05 RMRTD DISCUSSION / INFORMATIONAL ITEMS Tab 8 PTC Update
Tab 9 Staff Reports: -ABQ RIDE, NCRTD, Rio Metro RTD • Performance Report
OTHER BUSINESS AND NOTES Next Meeting: Friday, June 21, 2019 at 12:00 p.m.
Anyone requiring special accommodations is requested to notify Barbara Thomas at (505) 247-1750 or [email protected] at least three days prior to the meeting. Tab 1
RMRTD Board of Directors ACTION SUMMARY Friday, March 15, 2019 12:00 noon 809 Copper Ave. N.W. Albuquerque, NM 87102
Diane Gibson, Chair Wayne Ake, Vice Chair ORGANIZATION MEMBER ALTERNATE Bernalillo County X Debbie O’Malley, Ron Lopez Commissioner X Maggie Hart Stebbins, Julie Luna Commissioner Charlene Pyskoty, X Richard Meadows Commissioner Sandoval County X Michael Meek, Commissioner Vacant
Valencia County Charles Eaton, Orlando Montoya Commissioner City of Albuquerque X Isaac Benton, Councilor Tom Menicucci
X Diane Gibson, Councilor, Charlotte Chinana Chair Klarissa Peña, Councilor X Cherise Quezada Cynthia Borrego, Councilor Susan Vigil
Don Harris, Councilor X Tom Menicucci Bonnie Suter Lawrence Rael X Leon Espinoza City of Belen Jerah Cordova, Mayor X Steven Tomita City of Rio Communities Mark Gwinn City of Rio Rancho Vacant, Councilor Peter Wells X Jim Owen, Councilor Peter Wells Town of Bernalillo X Jack Torres, Mayor Andy Edmondson Village of Bosque Farms X Wayne Ake, Councilor Village of Corrales David Dornburg X Pat Clauser Village of Los Lunas Charles Griego, Mayor Michael Jaramillo Village of Los Ranchos de Albuquerque Donald Lopez, Mayor X Mary Homan ASSOCIATE MEMBERS Isleta Pueblo Kathy Trujillo Vacant NON-VOTING ADVISORY MEMBERS ORGANIZATION MEMBER ALTERNATE NCRTD Anthony Mortarillo Jim Nagle MRCOG STAFF PRESENT Dewey Cave, Barbara Thomas, Conni Vigil, Robert Gonzales, Larry Horan, Gil Melgarejo, Kim Monjaras, Vangie Gabaldon
Rio Metro Regional Transit District Board 1 March 15, 2019 AGENDA Call to Order
The meeting was called to order at 12:04 p.m. by Chair Diane Gibson, City of Albuquerque. The presence of a quorum was noted.
Approval of Agenda for March 15, 2019
Action Taken:
Mary Homan, Village of Los Ranchos de Albuquerque, made a motion to:
APPROVE THE AGENDA FOR MARCH 15, 2019 AS PRESENTED
The motion was seconded by Jack Torres, Town of Bernalillo, and passed unanimously.
Tab 1 Approval of Action Summary of February 15, 2019
Action Taken:
Debbie O’Malley, Bernalillo County, made a motion to:
APPROVE THE ACTION SUMMARY OF FEBRUARY 15, 2019 AS PRESENTED
The motion was seconded by Ms. Homan and passed unanimously.
PUBLIC COMMENT Tab 2 There were no public comments. ACTION ITEMS Tab 3 Authorizing RMRTD to Enter into the Intergovernmental Agreement Regarding Positive Train Control Improvements with the NMDOT
Dewey Cave, MRCOG Executive Director, presented the background for the agreement and why authorization from the Board is required.
Larry Horan, MRCOG Legal Counsel, pointed out the revisions marked in red. He noted that the document gives an ownership interest in the PTC improvements to the RMRTD. He said that between the last RMRTD Board meeting and this one, language has been clarified.
Mr. Horan explained that action on the item was deferred at the last RMRTD Board meeting in order to clarify questions of Lawrence Rael, City of Albuquerque. Those concerns have now been addressed.
Mr. Cave and Mr. Horan stood for questions.
Chair Gibson asked what Mr. Rael’s concerns were and Mr. Cave responded that, with the new City of Albuquerque administration in place, certain different scenarios had been brought up. Those issues have been discussed and a revised document is before the Board today for approval.
Rio Metro Regional Transit District Board 2 March 15, 2019 Action Taken:
Ms. O’Malley made a motion to:
APPROVE AUTHORIZING RMRTD TO ENTER INTO THE INTERGOVERNMENTAL AGREEMENT REGARDING POSITIVE TRAIN CONTROL IMPROVEMENTS WITH THE NMDOT
The motion was seconded by Isaac Benton, City of Albuquerque, and passed unanimously.
INFORMATION AND DISCUSSION ITEMS
Tab 4 Staff Reports
RMRTD: Mr. Cave reported that we are still working on the WabTec agreement for installment of PTC (Positive Train Control).
Chair Gibson introduced Michael Meek, new RMRTD Board Member for Sandoval County.
Maggie Hart Stebbins requested information from Mr. Horan on the most recent legislative session. Mr. Horan noted that the conversation on capital outlay projects benefitting the Rail Runner will continue for next year and he believes that all three projects could be funded.
Mr. Benton asked about the issue of installing siding for the Balloon Fiesta Park. Mr. Cave responded that the City of Albuquerque has taken the lead on the initiative.
Mr. Horan noted that a list of capital outlay projects is out.
ABQ Ride: There was no report from ABQ Ride.
North Central RTD: No report.
Performance Report: Mr. Cave called attention to the Performance Report which had been handed out to Board Members.
The meeting adjourned at 12:20 p.m.
______Diane Gibson, Chair Rio Metro Regional Transportation Board
ATTEST:
______Dewey V. Cave, Executive Director
Rio Metro Regional Transit District Board 3 March 15, 2019 Rio Metro Regional Transit District Board 4 March 15, 2019 TAB 3
STAFF ANALYSIS OF
R-19-01 RMRTD
ACCEPTING THE RMRTD FY 2017-2018
Requested Action: Approval of Resolution R-19-01:
Reason for Request:
Section 2.2.2.10.J (3)(d) NMAC requires that the audit be presented to the agency’s governing authority at a public meeting for approval after the review by the state auditor.
Review/Analysis:
Review will be provided by Ricci and Company at the meeting. The RMRTD FY 2018 Audit is an unqualified audit with no findings.
.
1 R-19-01 RMRTD
ACCEPTING THE RIO METRO REGIONAL TRANSIT DISTRICT FISCAL YEAR 2017-2018 AUDIT
1 WHEREAS, the Rio Metro Regional Transit District (RMRTD) was formed in 2 accordance with the Regional Transit District Act, 73-25-1 to 73-25-18 NMSA 1978, and 3 is a political subdivision of the state of New Mexico; and 4 WHEREAS, Section 12-6-3 NMSA 1978 (Annual and Special Audits) mandates that: 5 (1) the financial affairs of every agency be thoroughly examined and audited each year 6 by the state auditor, personnel of his office designated by him, or by independent 7 auditors approved by him; (2) the comprehensive annual financial report for the state be 8 thoroughly examined and audited each year by the state auditor, personnel of his office 9 designated by him or by independent auditors approved by him; and (3) the audits be 10 conducted in accordance with generally accepted auditing standards and rules issued 11 by the state auditor; and 12 WHEREAS, The RMRTD 2017-2018 fiscal year audit was performed in accordance 13 with state requirements by Ricci and Company; and 14 WHEREAS, the State Auditors review of the audit report required by Section 12-6- 15 14 (B) NMSA 1978 and 2.2.2.13 NMAC has been completed; and 16 WHEREAS, 2.2.2.10.J.(3)(d) NMAC requires that the audit be presented to the 17 agency’s governing authority at a public meeting for acceptance; 18 19 NOW, THEREFORE BE IT RESOLVED BY THE RMRTD BOARD OF 20 DIRECTORS, that the RMRTD 2017-2018 Fiscal Year Audit is accepted. 21
R-19-01 RMRTD May 17, 2019 22 PASSED, APPROVED, AND ADOPTED this 17th day of May 2019 by the RMRTD
23 Board of Directors.
______Diane Gibson, Chair RMRTD Board of Directors
ATTEST: ______Dewey Cave Chief Executive Officer
R-19-01 RMRTD May 17, 2019
Date: 02/12/2019 OK To Print Number of pages including cover sheet: 2 Communication Subject: Rio Metro Regional Transit District From: Office of the State Auditor Agency #: 4101 2540 Camino Edward Ortiz, Ste #A Fiscal Year: June 30, 2018 Santa Fe, NM 87507 IPA Attention: Liza Kerr Attention: Mark Santiago Firm: Ricci & Company, LLC e-mail: [email protected] Telephone: (505) 338-0800 Telephone: (505) 476-3800 Fax: Fax: (505) 827-3512 E-mail: [email protected] AGENCY Attention: Conni Vigil Telephone: (505) 247-3614 Fax: (505) 247-1753 E-mail: [email protected]
In accordance with the Audit Act, Section 12-6-1 et seq., NMSA 1978, and the 2018 Audit Rule, NMAC 2.2.2.1 et seq., the Office of the State Auditor (“OSA”) reviewed this financial and compliance audit report or agreed-upon procedures report (“Report”). In accordance with Audit Act, the OSA has determined that the Report has been made in accordance with the provisions of the contract and applicable rules promulgated by the OSA. Therefore this Report is “OK to Print”. 1 SEARCHABLE electronic copy labeled “Final” per 2.2.2.9(B)(3) NMAC) should be submitted to the OSA within five business days of receipt of this communication. You do not need to submit a hard-copy final Report to the OSA.
The following items, prepared using the most current templates posted on the OSA website in accordance with the instructions provided, must be submitted with the Final Report for financial and compliance audit Reports (these items are not required for agreed-upon procedures Reports):
The electronic Excel version of the Findings Summary form, The electronic Excel version of the Vendor Schedule form, The electronic Excel version of the Fund Balance Schedule form, The electronic Excel version of the GASBS 77 Disclosure template, if applicable, and The electronic Excel version of the Indigent Care Cost and Funding Report and Calculations of Cost of Providing Indigent Care Worksheet, if applicable (Hospitals only) The electronic Excel version of the schedules of asset management costs, if applicable (STO, PERA, ERB and SIC).
Except for any comments contained in this OK to Print communication, all of which should be addressed before resubmission, the Report should not be changed from what was previously submitted. Please provide written notification to the OSA of all changes made and relevant page numbers, including those changes made in response to OSA comments, with the requisite final copies of the Report submitted to the OSA. The written notification must be signed by the audit manager and attached as a PDF file to the email submission of the Final PDF Report. Written notifications submitted in the body of emails will not be considered received. Please note that any changes that do not result from OSA comments may require an additional review of the report and could potentially jeopardize the report’s current “OK to Print” status.
This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential, and exempt for disclosure. If the reader of this message is not the intended recipient, or the employee or agent of the recipient, you are hereby notified that any dissemination, distribution, or copying of this document is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone and return the original message to us at the address noted above. Thank you. This communication does not authorize the IPA or the agency to release the Report to the public. Per Section 12-6-5, NMSA 1978, the Report and the information contained in it cannot be released to the public until five calendar days after the OSA has officially released the Report. The OSA will send the release letter to the agency after the OSA approves the final copies and the Report will be made public after the required five-day wait period has passed or is waived.
The audited agency can waive the five-day waiting period required by Section 12-6-5, NMSA 1978. To do so, the agency’s governing authority or the governing authority’s designee must provide written notification to the OSA of the waiver in the form of a letter. The letter must be signed by the agency’s governing authority or the governing authority’s designee and be sent via letter, email or fax to the attention of State Auditor Brian S. Colón. The OSA strongly prefers to receive the written notification prior to the submission of the final Report to the OSA.
Please call us if you have any questions. Thank you for your prompt attention regarding this matter.
Comments That Must Be Corrected or Addressed:
1. Per 2.2.2.10 (BB)(3) NMAC, the entity is required to include a note disclosure to indicate that they did not need to make a GASB 77 disclosure.
Reminder: Please submit all electronic documents, such as the vendor schedule, audit report, etc. with the final Report.
RIO METRO REGIONAL TRANSIT DISTRICT
FINANCIAL STATEMENTS AND INDEPENDENT AUDITOR’S REPORT
YEAR ENDED JUNE 30, 2018 RIO METRO REGIONAL TRANSIT DISTRICT
TABLE OF CONTENTS
INTRODUCTORY SECTION Page
Official Roster 1
FINANCIAL SECTION
Independent Auditor's Report 2
Management’s Discussion and Analysis 5
BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements
Statement of Net Position – Governmental Activities 15
Statement of Activities – Governmental Activities 16
Governmental Fund Financial Statements
Balance Sheets – Governmental Funds 17
Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds 18
Notes to Financial Statements 19
REQUIRED SUPPLEMENTARY INFORMATION
Statement of Revenues, Expenditures and Changes in Fund Balance Budget and Actual – Transit Program 36
Statement of Revenues, Expenditures and Changes in Fund Balance Budget and Actual – Rail Program 37 RIO METRO REGIONAL TRANSIT DISTRICT
TABLE OF CONTENTS
SUPPLEMENTARY INFORMATION
Description of Non-major Special Revenue Funds 38
Non-major Governmental Funds
Combining Balance Sheets 39
Combining Statement of Revenues, Expenditures and Changes in Fund Balances 40
Schedule of Pledged Collateral 41
Schedule of Expenditures of Federal Awards 42
Notes to Schedule of Expenditures of Federal Awards 43
COMPLIANCE
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 44
Report on Compliance for Each Major Federal Program and Report on Internal Control Over Compliance Required by Uniform Guidance 46
Summary Schedule of Prior Audit Findings 48
Schedule of Findings and Questioned Costs 49
Exit Conference 51 RIO METRO REGIONAL TRANSIT DISTRICT
OFFICIAL ROSTER
Board Members
City of Albuquerque Mayor Tim Keller
City of Albuquerque Councilor, Chair Diane Gibson
City of Albuquerque Councilor Isaac Benton
City of Albuquerque Councilor Cynthia Borrego
City of Albuquerque Councilor Don Harris
City of Albuquerque Councilor Klarissa Pena
City of Belen Mayor Jerah Cordova
Bernalillo County Commissioner Debbie O’Malley
Bernalillo County Commissioner Maggie Hart Stebbins
Bernalillo County Commissioner James Smith
Town of Bernalillo Mayor Jack S. Torres
Village of Bosque Farms Mayor, Vice-Chair Wayne Ake
Village of Corrales Councilor David Dornburg
Village of Los Lunas Mayor Charles Griego
Los Ranchos de Albuquerque Mayor Donald Lopez
City of Rio Communities Mayor Mark Gwinn
City of Rio Rancho Councilor Jim Owen
City of Rio Rancho Councilor Dawnn Robinson
Sandoval County Commissioner David Heil
Valencia County Commissioner Charles Eaton
1 6200 Uptown Blvd., NE, Suite 400 Albuquerque, NM 87110 505 338 0800 office www.riccicpa.com
Independent Auditor's Report
Mr. Wayne Johnson, New Mexico State Auditor and The Board of Directors Rio Metro Regional Transit District
Report on Financial Statements We have audited the accompanying financial statements of the governmental activities, each major fund, the aggregate remaining fund information of the Rio Metro Regional Transit District (Rio Metro), as of and for the year ended June 30, 2018, and the related notes to the financial statements which collectively comprise Rio Metro’s basic financial statements as listed in the table of contents. We have also audited the budgetary comparison schedules presented as required supplementary information, as defined by the Government Accounting Standards Board, in the accompanying financial statements for the year ended June 30, 2018, as listed in the table of contents.
Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatements, whether due to fraud or error.
Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Rio Metro's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. 2 We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Rio Metro as of June 30, 2018, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. In addition, in our opinion the financial statements referred to above present fairly in all material respects, the budgetary comparisons presented as required supplementary information of Rio Metro for the year ended June 30, 2018 in accordance with accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, page numbers 5 to 14, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context.
We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplemental Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Rio Metro's basic financial statements. The accompanying schedule of expenditures of federal awards, as required by Title 2 U.S. Code of Federal Regulations Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), description of non-major special revenue funds, the combining and individual non-major special revenue fund financial statements, and the schedule of pledged collateral, as required by the New Mexico State Audit Rule, are presented for purposes of additional analysis and are not a required part of the basic financial statements.
The Schedule of Expenditures of Federal Awards, description of non-major special revenue funds, the combining and individual non-major special revenue fund financial statements, and schedule of pledged collateral are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial 3 statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards, description of non-major special revenue funds, the combining and individual non-major special revenue fund financial statements, and schedule of pledged collateral are fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Other Information The introductory section required by the New Mexico State Audit Rule is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued a report dated December 6, 2018, on our consideration of the Rio Metro's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and in considering Rio Metro's internal control over financial reporting and compliance.
Ricci & Company LLC Albuquerque, New Mexico December 6, 2018
4 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Rio Metro Regional Transit District (Rio Metro or RMRTD) management’s discussion and analysis provides an overview of Rio Metro’s mission and function, recent program opportunities, and brief discussion of the basic financial statements and the significant differences in information they provide.
Rio Metro’s Mission and Function
New Mexico regional transit districts are made up of multiple government agencies for the purpose of planning, financing and operating a regionally unified public transportation system. Transit districts are governed by a representative of the local member agencies to ensure a balance between local and regional transportation needs.
The Rio Metro Regional Transit District was formed to develop a cohesive regional transit system that provides economical transportation alternatives for the residents of Bernalillo, Sandoval and Valencia counties. The Rio Metro Regional Transit Plan identifies future transit services and infrastructure needs for the three-county service area. A programmatic approach, which included gathering input from recently completed and relevant planning studies, community comments and technical analysis, was applied to define the service and infrastructure investments identified in the plan.
The services currently provided within the transit district are comprised of independently operated systems. The public transportation modes included in the Rio Metro Transit District service area include the New Mexico Rail Runner Express commuter train and ABQ Ride’s Rapid Ride bus service, as well as local fixed-route buses, neighborhood circulator services, flex route services and Dial-a-Ride systems. In addition to the services, transit passenger facilities and amenities are important elements necessary to support transit operations and to build and maintain patronage. Common passenger facilities include commuter train stations, bus stops, transit centers and park-and-ride facilities.
Transportation services receive funding from the following sources: passenger fares, county regional transit gross receipts taxes, advertising, interest income and Federal Transit Administration funds.
The Rio Metro Regional Transit District operates the New Mexico Rail Runner Express (NMRX) under a Memorandum of Agreement (MOA) with the New Mexico Department of Transportation (NMDOT). NMRX capital assets, including the track, signals, locomotives and rolling stock, are owned by NMDOT. NMRX operations are funded primarily from Federal Transit Administration grant funds and Regional Transit Gross Receipts Tax funds, farebox proceeds and Burlington Northern Santa Fe/ Amtrak gross ton mileage fees.
5 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Regional Transit Gross Receipts Tax was established by State Statute and individual County ballot measures. Accordingly, “revenue from the county regional transit gross receipts tax will be used by the Rio Metro Regional Transit District in equal portions for the management, operations, capital construction or maintenance of the NMRX, and for management, operations, capital, construction or maintenance of the Rio Metro Regional Transit District system”, pursuant to the Regional Transit District Act. Furthermore, the Regional Transit District Act defines “regional transit system” to mean “a property, improvement or system designed to be compatible with established state and local transportation plans that transports or conveys passengers within a region by means of high-occupancy vehicle, including an automobile, truck, bus, van or railcar.” As a matter of practice, RMRTD budgets only 50% of the Regional Transit Gross Receipts Tax proceeds for NMRX operations and maintenance. However, the law allows a higher percentage and leaves that discretion to the district.
RMRTD budgeting practice is to limit the GRT revenue dedicated to the NMRX to 50% of that collected in the district. However, from time to time, RMRTD may perform budget adjustments that will increase NMRX’s share of the Regional Transit Gross Receipts Tax above the 50% in order to meet unexpected revenue shortfalls in other funds and when emergencies arise.
REGIONAL TRANSIT GROSS RECEIPTS TAX
Rio Metro began receiving Regional Transit Gross Receipts Taxes as of September 2009, Regional Transit Gross Receipts Taxes are received from Bernalillo, Sandoval and Valencia Counties.
Regional Transit Gross Receipts Taxes provide the primary source of funding for continuing operations of the New Mexico Rail Runner Express. Regional Transit Gross Receipts Taxes are also used to develop and improve transit operations within the transit district, specifically in Bernalillo, Sandoval and Valencia Counties.
OVERVIEW OF FINANCIAL STATEMENTS
The discussion and analysis are intended to serve as an introduction to the Rio Metro’s basic financial statements. The Rio Metro’s basic financial statements comprise three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves.
6 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Government-Wide Financial Statements
The government-wide financial statements are designed to provide readers with a broad overview of the Rio Metro’s finances, in a manner similar to a private-sector business. The statement of net position presents information on all of the Rio Metro’s assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the Rio Metro is improving or deteriorating. The statement of activities presents information showing how the Rio Metro’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying even giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods, such as expenses pertaining to earned but unused vacation and sick leave. All of Rio Metro’s activities are reported under governmental-type activities and there are no component units.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Rio Metro, like other state and local governments, used fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the Rio Metro are governmental funds. The focus of governmental fund financial statements is the near-term inflows and outflows of spendable resources and balances of spendable resources available at the end of the fiscal year.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government- wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities.
Rio Metro maintains twelve individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General Fund, Gross Receipts Tax Rail, Gross Receipts Tax Transit, Federal Transit Administration (FTA) all of which are considered to be major funds.
7 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Data from the other eight governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements elsewhere in this report.
Notes to the Financial Statements
The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements.
Budgetary Comparisons
Rio Metro maintains a budget for informational and managerial purposes. The budget is approved by Rio Metro’s Board of Directors and the State of New Mexico Department of Finance and Administration’s Local Government Division, pursuant to Section 6-6-2 NMSA. As required by the Office of the State Auditor Rule, 2 NMAC 2.2, a budgetary comparison statement has been provided for the transit program and the rail program.
FINANCE ANALYSIS OF RIO METRO
Government-wide Financial Analysis
As noted earlier, net position may serve over time as a useful indicator of a government’s financial position. In the case of Rio Metro, assets exceeded liabilities by $17.2 million at the close of the most recent fiscal year. The net position increased by $1.4 million.
Rio Metro’s overall financial position continues to remain strong. Regional transit gross receipts taxes provide a stable source of funding for transit services in the region. The gross receipts taxes also provide a source of local funding that can be used to match various federal and state grants. Gross receipts taxes are dependent on the economy; therefore, the amount of gross receipts taxes available in future years will depend on the state of the regional economy. However, Rio Metro is confident that there will be sufficient revenues available in future years to provide adequate transit services to area residents.
8 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
NET POSITION
Table A-1 summarizes the Rio Metro’s net position for the fiscal year ended June 30, 2018. Net position is presented on a consolidated basis and is reflected on a full accrual basis.
Table A-1 Rio Metro’s Net Position
Governmental Governmental Activities Activities 6/30/17 6/30/18 Current assets $ 16,789,663 $ 18,558,309 Capital assets, net of accumulated depreciation 2,795,578 2,917,340
Total assets $ 19,585,241$ 21,475,649
Total current liabilities $ 3,596,769 $ 4,181,553 Long-term debt 235,917 93,557
Total liabilities 3,832,686 4,275,110
Net position Net investment in capital assets 2,417,301 2,681,423 Restricted 12,435,252 13,619,113 Unrestricted 900,002 900,002 Total net position 15,752,555 17,200,539
Total liabilities and net position $ 19,585,241 $ 21,475,649
9 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Changes in net position: Rio Metro’s change in net position for fiscal year 2018 was an increase of $1.4 million. The table below reflects the changes in net position:
Table A-2 Changes in Rio Metro’s Net Position
Governmental Governmental Activities Activities 6/30/17 6/30/18
Expenses – governmental activities $ (46,252,729) $ (48,684,846) Add: Charges for services 4,549,389 4,171,543 Operating grants 16,253,217 18,716,090
(25,450,123) (25,797,213)
General revenues – total 25,864,551 27,245,197
Change in net position 414,428 1,447,984
Net position, beginning of year 15,338,127 15,752,555
Net position, end of year $ 15,752,555 $ 17,200,539
Financial Analysis of the Government’s Funds
As noted earlier, Rio Metro uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
The focus of Rio Metro’s governmental funds is to provide information on a near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing Rio Metro’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year.
At the end of the current fiscal year, Rio Metro’s governmental funds reported combined ending fund balances of $14.5 million, an increase of $1.2 million in comparison with prior year.
10 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Rio Metro’s total Governmental Funds expenditures during the year were approx. $48.9 million dollars for year ending June 30, 2018, compared to $46.5 million in 2017. Thirty percent (30%) of those expenditures were for operating the New Mexico Rail Runner Express commuter rail system. The Rail Runner is an operating activity and the commuter rail system has been in operations for several years. Transit operations is also included with no major service changes planned.
The following table relates to the revenues and expenditures of the Governmental Funds:
Table A-3
Changes in Rio Metro’s Revenues, Expenditures and Changes in Fund Balances
Governmental Governmental Activities Activities 6/30/17 6/30/18 Revenues Federal $ 12,040,801 $ 18,375,488 State 3,426,101 581 Local 25,864,551 27,245,196 Charges for service 2,240,175 2,076,597 BNSF/AMTRAK 2,309,214 2,094,946 Other 786,315 340,022 Total revenues 46,667,157 50,132,830
Expenditures Operations 45,631,043 47,948,902 Capital outlay 864,960 1,000,067 Total expenditures 46,496,003 48,948,969
Revenues over expenditures 171,154 1,183,861
Beginning fund balances 13,164,100 13,335,254
Ending fund balances $ 13,335,254 $ 14,519,115
11 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Analysis of Major Funds
General Fund (Fund 1000): The General Fund is where Rio Metro records revenues such as BNSF/Amtrak reimbursables, special projects, merchandising, and permitting in rail operations. In fiscal year 2018, these revenues totaling $0.3 million were reported in the General Fund.
Rail Gross Receipts Tax (Fund 1200): The Rail GRT fund is where Rio Metro includes the rail portion of Gross Receipts Tax revenue when it is received including revenues for BNSF/Amtrak track usage, farebox, bike locker, and special projects. In fiscal year 2018, Rio Metro also reported rail operations in this fund. When Rio Metro allocates revenue at the end of each month, the Rail GRT revenue is allocated to the various rail funds as needed to cover expenses. As of June 30, 2018, the fund balance in the rail GRT fund was $5.9 million, an increase of $1.0 million from last year.
Transit Gross Receipts Tax (Fund 1300): The Transit GRT fund is where Rio Metro includes the transit portion of Gross Receipts Tax revenue when it is received including revenues for farebox, special projects and advertising. In fiscal year 2018, Rio Metro also reported transit operations in this fund. When Rio Metro allocates revenue at the end of each month, the Transit GRT revenue is allocated to the various transit funds as needed to cover expenses. As of June 30, 2018, the fund balance in the Transit GRT fund was $7.6 million, an increase of $0.2 million from last year.
FTA Direct (Fund 2100): Federal funding received directly from FTA. Funds may be used for capital projects to finance the planning, acquisition, construction, cost-effective lease, improvement, and maintenance of equipment and facilities for use in transit. Funds may also be used to finance operating costs in urbanized areas with populations under 200,000. Expenditures approximated $18.4 million and there is no fund balance as of the end of the year.
12 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Significant Variations between Original and Final Budget Amounts
The difference between the original budget and final budget is primarily a result of the following:
Rail Program revenues – the federal portion of the original rail budget included both FFY2017 and FFY2018 anticipated FTA 5337 and FTA 5307 grant funds. These funds are issued on a reimbursable basis for eligible expenses according to federal regulations. The final budget reflects actual grant funding reimbursed during the year for eligible expenses, and unused grant funding remains available in subsequent years. State and other revenues decreased by $1.1 million due to the budgeted projects not materializing in this fiscal year. The budget was adjusted by approximately $20.9 million to reflect match actual revenues. Rail Program expenditures – anticipated capital outlays for the fixed guideway and communication information systems did not materialize. The budget was adjusted downward by $5.6 million. Transit Program revenues – the federal portion of the original transit budget included both FY17 and FY18 federal grant funds which are issued on a reimbursable basis for eligible expenses according to federal regulations. The final budget reflects the actual grant funding reimbursed during the year for eligible expenses, and unused grant funding remains available in subsequent years. The budget was adjusted by approximately $9.1 million to reflect these decreases. Transit Program expenditures – The federal portion of the original transit expenditure budget includes federal grant funds which are issued on a reimbursable basis for eligible expenses according to federal regulations. The final budget reflects the actual grant funding expended during the year for eligible expenses, and unused grant funding remains available in subsequent years. The original budgets were adjusted to actual expenditures, which decreased by approximately $3.3 million due primarily to budgeted projects which did not materialize this fiscal year.
Fund Balances
Fund balances as of June 30, 2018 were as follows:
The fund balance in the General fund remained the same with a fund balance of $900,002 as of year-end. The fund balance in the Rail GRT increased by $1.0 million leaving a fund balance of $5.9 million as of year-end. The fund balance in the Transit GRT increased by $0.2 million leaving a fund balance of $7.6 million as of year-end.
13 RIO METRO REGIONAL TRANSIT DISTRICT MANAGEMENT’S DISCUSSION AND ANALYSIS Year Ended June 30, 2018
Capital Assets
The Rio Metro’s net investment in capital assets (net of debt) as of June 30, 2018 amounted to $2.9 million. Capital assets consist of buildings, vehicles and equipment. Depreciation expense of $668,647 was recorded in the current year. Additions of $790,410 were added during the year ended June 30, 2018, consisting of vehicles, equipment and software.
Debt
As of June 30, 2018, Rio Metro had total debt outstanding of $235,917. This amount relates solely to the capital lease of the 550 Station building, located at 301 Rail Runner Ave, Bernalillo, NM.
Economic Factors and Next Year’s Budgets
The primary source of funding for Rio Metro is the Regional Transit Gross Receipts Tax. While this tax is dependent on the state of the economy, Rio Metro is confident that there will be sufficient funding available to operate the New Mexico Rail Runner Express and provider transit services in the region Federal programs remain relatively consistent from fiscal year 2018 to 2019.
Request for Information
This financial report is designed to provide a general overview of Rio Metro’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Executive Director, MRCOG/Rio Metro RTD, 809 Copper Avenue NW, Albuquerque, NM 87102.
14 RIO METRO REGIONAL TRANIST DISTRICT STATEMENT OF NET POSITION - GOVERNMENTAL ACTIVITIES June 30, 2018
ASSETS Current Cash and cash equivalents $ 8,910,671 Accounts receivable 9,647,638 Total current assets 18,558,309
Noncurrent Capital assets, net of accumulated depreciation 2,917,340
Total assets $ 21,475,649
LIABILITIES Current Accounts payable $ 4,039,193 Capital lease obligation 142,360 Total current liabilities 4,181,553
Long-term Capital lease obligation, net of current portion 93,557
Total liabilities 4,275,110
NET POSITION Net investment in capital assets 2,681,423 Restricted - special revenue funds 13,619,113 Unrestricted 900,002 Total net position 17,200,539
Total liabilities and net position $ 21,475,649
See Notes to Financial Statements.
15 RIO METRO REGIONAL TRANSIT DISTRICT STATEMENT OF ACTIVITIES - GOVERNMENTAL ACTIVITIES Year Ended June 30, 2018 Net (Expense) Revenue and Program Changes in Operating Net Position for Charges for Grants and Governmental Expenses Services Contributions Activities Functions/Programs
Government Activities: General government Commuter rail activities $ 32,828,620 4,085,086 15,061,010 $ (13,682,524) Transit activities 15,856,226 86,457 3,655,080 (12,114,689) $ 48,684,846 4,171,543 18,716,090 (25,797,213)
General Revenues New Mexico gross receipts taxes 27,245,197
Change in net position 1,447,984
Net position, beginning of year 15,752,555
Net position, end of year $ 17,200,539
See Notes to Financial Statements.
16 RIO METRO REGIONAL TRANSIT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS June 30, 2018 Major Funds Special Revenue Funds Other Total General GRT-Rail GRT - Transit FTA Direct Governmental Governmental #1000 #1200 #1300 #2100 Funds Funds ASSETS
Cash and cash equivalents $ 8,910,671 - - - - $ 8,910,671 Accounts receivable 20,697 3,170,585 2,209,540 3,705,568 541,248 9,647,638 Due from other funds - 4,026,520 6,097,862 - - 10,124,382
Total assets $ 8,931,368 7,197,105 8,307,402 3,705,568 541,248 $ 28,682,691
LIABILITIES
Accounts payable $ 14,677 1,231,133 654,261 1,970,000 169,123 $ 4,039,194 Due to other funds 8,016,689 - - 1,735,568 372,125 10,124,382
Total liabilities 8,031,366 1,231,133 654,261 3,705,568 541,248 14,163,576
FUND BALANCES
Unassigned 900,002 - - - - 900,002 Restricted - 5,965,972 7,653,141 - - 13,619,113 Total fund balances 900,002 5,965,972 7,653,141 - - 14,519,115
Total liabilities and funds balances $ 8,931,368 7,197,105 8,307,402 3,705,568 541,248 $ 28,682,691
RECONCILIATION Fund balance $ 14,519,115 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the governmental fund 2,917,340 Capital lease obligations are not recorded as liabilities in the governmental funds, but recorded as long-term liabilities in the statement of net position (235,917) Net position of governmental activities $ 17,200,538
See Notes to Financial Statements.
17 RIO METRO REGIONAL TRANSIT DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS Year ended June 30, 2018 Major Funds Special Revenue Funds Other Total General GRT-Rail GRT - Transit FTA Direct Governmental Governmental #1000 #1200 #1300 #2100 Funds Funds REVENUES Intergovernmental Federal $ - - - 14,005,620 4,369,868 $ 18,375,488 State - - - - 581 581 New Mexico Gross Receipts Tax - 14,851,624 12,393,572 - - 27,245,196 Farebox - 1,990,140 5,051 61,594 19,812 2,076,597 BNSF/Amtrak 234,118 1,860,828 - - - 2,094,946 Special projects and other 101,252 2,577 228,474 - 7,719 340,022 Total revenues $ 335,370 18,705,169 12,627,097 14,067,214 4,397,980 $ 50,132,830
EXPENDITURES Current Operating $ 245,548 14,635,567 10,183,610 18,124,064 4,760,113 $ 47,948,902 Capital outlay - - 8,906 329,155 662,006 1,000,067 245,548 245,548 14,635,567 10,192,516 18,453,219 5,422,119 48,948,969 EXCESS (DEFICIT) OF REVENUES OVER EXPENDITURES 89,822 4,069,602 2,434,581 (4,386,005) (1,024,139) 1,183,861
OTHER FINANCING SOURCES/USES Operating transfers in - 10,805,537 9,958,991 4,386,005 1,024,139 26,174,672 Operating transfers out (89,822) (13,864,531) (12,220,319) - - (26,174,672)
Net change in fund balance - 1,010,608 173,253 - - 1,183,861
Fund balance, beginning of year 900,002 4,955,364 7,479,888 - - 13,335,254
Fund balance, end of year $ 900,002 5,965,972 7,653,141 - - $ 14,519,115
RECONCILIATION Change in fund balance-total government funds $ 1,183,861 Amounts reported for governmental activities in the statement of net position are different because: Depreciation is not recorded as a financial use (668,647) Capital assets additions used in governmental activities are not financial resources and, therefore, are not reported 790,410 Principal payments on capital lease obligations 142,360 Change in net position of governmental activities $ 1,447,984
See Notes to Financial Statements.
18 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Description of the entity The Rio Metro Regional Transit District (Rio Metro) is a multijurisdictional public transportation system, established under the authority of the Regional Transit District Act (Chapter 23, Article 25 NMSA 1978). Rio Metro provides economical transportation alternatives for the residents of Bernalillo, Sandoval and Valencia counties. Rio Metro was originally formed and certified by the New Mexico State Transportation Commission on March 29, 2005, using the name Mid Region Transit District. For the first few years, the transit district operated under a Federal Transit Administration planning grant awarded to the Mid-Region Council of Governments. The transit district's name was changed to Rio Metro Regional Transit District on June 25, 2008, and Rio Metro received its own federal tax identification number on October 2, 2008. Rio Metro began, as a separate legal entity, keeping its financial records independent of the Mid-Region Council of Governments beginning July 1, 2009.
Rio Metro provides a variety of transportation services to residents of Bernalillo, Sandoval and Valencia counties. Rio Metro operates the New Mexico Rail Runner Express (NMRX) through several agreements with the New Mexico Department of Transportation (NMDOT), which includes limited funding for capital maintenance and improvements. NMRX capital assets, such as the infrastructure and rail engines and cars, are owned by NMDOT. NMRX operations are funded primarily from Federal Transit Administration grant funds and Regional Transit Gross Receipts Tax funds, fare box proceeds and Burlington Northern Santa Fe/ Amtrak gross ton mileage fees.
Rio Metro and Mid-Region Council of Governments of New Mexico (MRCOG), a related governmental entity, have entered into a Professional Services Agreement, through which MRCOG is the administrative entity provides personnel, insurance, documentation, administration, monitoring, oversight and other fiscal services until such time as Rio Metro has the organizational and financial capability to assume these responsibilities. Rio Metro contracts with Herzog Companies, Inc. to manage and operate the Rail Runner. Rio Metro has no employees.
The accounting policies of Rio Metro conform to accounting principles generally accepted in the United States of America (GAAP) as applicable to governmental units. The following is a summary of the more significant policies:
Reporting Entity In accordance with GAAP criteria, Rio Metro is considered a stand-alone government and, as such, is the reporting entity and has no component units.
Basic Financial Statements The basic financial statements include both government-wide (based on Rio Metro as a whole) and fund financial statements. The reporting model focus is on either Rio Metro as a whole or major individual funds (within the fund financial statements. The government-wide statements are reflected on an economic resources measurement focus and the accrual basis of accounting, which incorporates long-term assets and receivables as well as long-term debt and obligations. 19 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
The financial transactions of Rio Metro are recorded in individual funds, each of which is considered a separate accounting entity. The various fund types are reported in the fund financial statements, as follows:
Governmental Fund Types - Governmental funds are used to account for Rio Metro's expendable financial resources and related liabilities. The measurement focus is based upon determination of changes in financial position. The following are Rio Metro's governmental fund types:
General Fund (1000) - The General Fund is the general operating fund of Rio Metro. It is used to account for all financial resources except those required to be accounted for in another fund. It is always a major fund.
Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The major special revenue funds presented in the fund financial statements include the following:
Gross Receipts Tax - Rail (1200) - Rail fund where Rio Metro includes the rail portion of the New Mexico Regional Transit Gross Receipts Tax (GRT) revenue when it is received. Rail operations are also reported in this fund. The use of the revenue in this fund is restricted by the ordinances in the counties where the GRT revenue is collected. When Rio Metro allocates revenue at the end of the month, the Rail GRT revenue is allocated to the various rail funds as needed to cover expenses.
Gross Receipts Tax - Transit (1300) - Transit fund where Rio Metro includes the transit portion of New Mexico Regional Transit Gross Receipts Tax (GRT) revenue when it is received. The use of the revenue in this fund is restricted by the ordinances in the counties where the GRT revenue is collected. Transit operations are also reported in this fund. When Rio Metro allocates revenue at the end of the month, the Transit GRT revenue is allocated to the various transit funds as needed to cover expenses.
FTA Direct (2100) - Federal funding received directly from the Federal Transit Administration (FTA) for various projects. The use of the revenue in this fund is restricted by the related grant agreements and federal regulations.
Basis of Accounting Basis of accounting refers to the point at which revenues or expenditures/expenses are recognized in the accounts and reported in the financial statements. It relates to the timing of the measurements made, regardless of the measurement focus applied.
20 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Basis of Accounting (Continued) The government-wide financial statements are presented using the economic resources measurement focus and the accrual basis of accounting. The governmental fund financial statements are presented using the current financial resources measurement focus and the modified accrual basis of accounting.
Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual and both measurable and available. "Available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period (generally, sixty (60) days). Expenditures are generally recognized under the modified accrual basis of accounting when the related liability is incurred.
In applying the "susceptible to accrual" concept to intergovernmental revenues pursuant to GAAP the provider should recognize liabilities and expenses and the recipient should recognize receivables and revenues when the applicable eligibility requirements including time requirements, are met. Resources transmitted before the eligibility requirements are met, under most circumstances, should be reported as advances by the provider and deferred revenue by the recipient. Grant revenues are not recognized until eligibility requirements are met.
Derived tax revenue, the New Mexico regional transit gross receipts tax revenue (GRT), is recognized net of estimated refunds and uncollectible amounts, in the period when the exchange transaction occurred or when the resources were received, whichever occurs first. GRT received after sixty (60) days as a result of delinquent accounts is not known or able to be estimated, or measured and, therefore, is not recorded.
Contributions and other monies held by other state and local agencies are recorded, as a receivable at the time the money is made available to the specific fund. All other revenues are recognized when they are received and are not susceptible to accrual.
Expenditures are recorded as liabilities when incurred. Expenditures charged to federal programs are recorded utilizing the cost principles described by the various funding sources.
Cash and Cash Equivalents Cash and cash equivalents consist of short-term highly liquid investments, which are readily convertible into cash within ninety (90) days of purchase.
Capital Assets Capital assets acquired are recorded as expenditures in the funds which finance the acquisitions and are capitalized at cost (except for those related to the NMRX for which DOT holds title) and depreciated over their estimated useful lives (no salvage value) in the government wide financial statements. Contributed capital assets are recorded at their estimated fair market value at the time received. Additions, including software, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized and interest is not capitalized in regards to the Rio Metro's capital assets. Rio Metro's capitalization policy, the dollar value above 21 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Capital Assets (continued) which asset acquisitions are added to the capital assets, is $5,000 per Section 12-6-10 NMSA 1978. Other costs incurred for repairs and maintenance are expensed as incurred.
Estimated useful life is management's estimate of how long the asset is expected to meet service demands. Straight-line depreciation is used based on the following estimated useful lives:
Software 3-5 years Vehicles 5-10 years Building 40 years
Rio Metro did not own any infrastructure assets as of June 30, 2018.
Budgets and Budgetary Accounting Rio Metro's Executive Director approves an overall budget by project fund for Rio Metro which is adopted by the Board. Rio Metro is required to prepare budgets for each program for submission directly to that program's funding source. In addition, it submits the budgets to the Department of Finance and Administration Local Government Division (DFA-LGD) for concurrence. Each funding's source has its own requirements as to the timing of budget preparation and interim reports, line items and categories to be used and amounts to be included. Some require a report of grantor expenditures only, while others require a report of total program expenditures. The budgets, used by Rio Metro to monitor each program, are also used for comparisons in the accompanying financial statements. Therefore, Rio Metro approves its budget by total expenditures by program. Rio Metro has two programs: Rail Program and Transit Program.
Formal budgetary integration is employed as a management control device during the year. Budgets are adopted on a basis consistent with GAAP. There are no differences between the GAAP basis and the budgetary basis because both are modified accrual.
The time at which appropriations lapse is at the end of the fiscal year. The level of classification detail at which expenditures may not legally exceed appropriations is at the program level as approved by the Board of Directors. The legally permissible methods for amending the initially approved budget require approval of the Board of Directors and concurrence of DFA-LGD.
Due To and From Other Funds Due from other funds represent project costs paid by the General Fund in anticipation of reimbursements from grants in the Special Revenue Funds. When the reimbursements from grants are received, the interfund receivables are repaid. Interfund activities are eliminated in determining government-wide financial statements.
22 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Receivables Grant reimbursements receivable represent qualified expenditures made under grant agreements for which reimbursements are due but not yet received. Rio Metro also records receivables for the New Mexico gross receipts taxes owed by taxpayers as of year-end and received within sixty (60) days of year-end. An allowance for doubtful accounts is not provided for, since most receivables are from the federal, state, or local governments and are deemed to be fully collectible.
Fund Balance In the fund level financial statements, fund balance categories represent those portions of fund equity not available for appropriation or expenditure or legally segregated for a specific future use. In accordance with GAAP fund balance reporting and governmental fund type definitions, Rio Metro classifies governmental fund balances as follows: Non-spendable - fund balance amounts that cannot be spent either because it is not in spendable form or because of legal or contractual constraints. Restricted - fund balance amounts that are constrained for specific purposes which are externally imposed by providers, such as grantors or amounts constrained due to enabling legislation. Committed - fund balance amounts that are constrained for specific purposes that are internally imposed by the government through formal action of the highest level of decision making authority (RMRTD's Board of Directors) and does not lapse at year-end. Assigned – fund balance amounts that are intended to be used for the specific purposes that are neither considered restricted or committed. Fund Balance may be assigned by the management. Unassigned – positive fund balance within the General Fund which has not been classified within the above mentioned categories and negative fund balances in other governmental funds.
Net Position Net position includes the following components: Net investment in capital assets - the component of net position that reports the difference between capital assets less both the accumulated depreciation and the outstanding balance of debt, excluding unspent proceeds, that is directly attributable to the acquisition, construction or improvement of these capital assets. Restricted - the component of net position that reports the difference between assets and liabilities of Rio Metro that consists of assets with constraints placed on their use that are legally enforceable by legislation and the like to be used only for the purposes specified. Unrestricted – the difference between the assets and liabilities that is not reported in the net investment in capital assets or restricted net position.
It is the Rio Metro's policy to first apply restricted resources when an expense is incurred for purposes for which both restricted and unrestricted resources are available.
23 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
Subsequent Events Rio Metro has evaluated subsequent events through December 6, 2018, the date the financial statements were available to be issued.
NOTE 2. DEPOSIT AND INVESTMENT ACCOUNTS
Rio Metro invests its funds in accordance with state statutes which require that financial institutions pledge collateral of federal or state securities whose market value is equal to at least 50% of the deposits in excess of FDIC insurance coverage made by Rio Metro with a financial institution. Also, Rio Metro, in accordance with state statutes may only have deposits in financial institutions, or invest in federal direct obligations or the New Mexico State Treasurer’s Local Government Pooled Investments.
Securities pledged as collateral which are obligations of the State of New Mexico, its agencies, institutions, counties or municipalities or other subdivisions are accepted at par value; all other securities are accepted at market value. No security is required for the deposit of public money that is insured by the Federal Deposit Insurance Corporation, the Federal Savings and Loan Insurance Corporation, or the National Credit Union Administration.
Custodial credit risk is the risk that in the event of a bank failure, Rio Metro's deposits may not be returned to it. Rio Metro's deposit policy, in accordance with state statutes, is to collateralize one half of the uninsured public money in each deposit account. Amounts invested in overnight repurchase or sweep accounts are collateralized at 102% of the balance.
As of June 30, 2018, the amount of Rio Metro's bank balance of the demand deposit of $5,200,000 was exposed to custodial credit risk as follows:
Uninsured and uncollateralized $ 1,895,408 Uninsured and collateral held by pledging bank's trust department not in Rio Metro's name 3,054,592 Covered by FDIC insurance 250,000
$ 5,200,000
24 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 2. DEPOSIT AND INVESTMENT ACCOUNTS (CONTINUED)
Following are the descriptions of the Rio Metro cash and certificates of deposit held as of June 30, 2018:
Bank balance Sweep account – Wells Fargo Bank $ 3,910,555 Demand deposit – Wells Fargo Bank 5,200,000 Outstanding checks (199,884)
Cash and equivalents per financial statements $ 8,910,671
NOTE 3. ACCOUNTS RECEIVABLE
The accounts receivable balance as of June 30, 2018 consisted of the following:
State and federal grant receivables $ 4,246,983 GRT receivable 5,380,124 Other receivables 20,531
Total $ 9,647,638
25 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 4. INTERFUND RECEIVABLES/PAYABLES AND INTERFUND TRANSFERS
Interfund accounts were as follows at June 30, 2018:
Due From Due To General Fund #1000 $ - $ 8,016,689 GRT Rail Fund #1200 4,026,520 - GRT Transit Fund #1300 6,097,862 - FTA Direct Fund #2100 - 1,735,568 FTA 5309 Capital Investment Grant #2103 - 27,104 FTA Through NMDOT Fund #2500 - 203,010 FHWA Highway Safety Improvement Fund #3105 - 49,502 State Fund #4100 - 548 Other Federal #3100 - 91,961
Total $ 10,124,382 $ 10,124,382
Interfund accounts occur because expenditures are paid for by the General Fund because the Special Revenue Funds are on a reimbursement basis. When the Special Revenue Funds receive the reimbursements from the grantors, the General Fund is repaid. Management expects all of interfund balances to be repaid within one year.
26 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 4. INTERFUND RECEIVABLES/PAYABLES AND INTERFUND TRANSFERS (CONTINUED)
Interfund transfers were as follows for the year at June 30, 2018:
Transfers
In Out General Fund #1000 $ - $ 89,822 GRT Rail Fund #1200 10,805,537 13,864,531 GRT Transit Fund #1300 9,958,991 12,220,319 FTA Direct Fund #2100 4,386,005 - FTA through MRCOG #2500 21,428 - Other Federal #3100 75,602 - FTA 5309 Capital Investment Grants #2103 33,908 - FTA Thru NMDOT Fund #2500 889,552 - FHWA Congestion Air Quality #3101 3,649 -
Total $ 26,174,672 $ 26,174,672
These transfers were made to utilize funds for transit and rail operations during the year ended June 30, 2018.
27 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 5. CAPITAL ASSETS A summary of changes in capital assets follow: June 30, June 30, 2017 Additions Disposals 2018
Assets not depreciated Land-El Pueblo $ 98,373 - - 98,373
Assets being depreciated Building 1,262,300 - - 1,262,300 Building – El Pueblo Purchase 279,986 - - 279,986 Software 642,471 73,057 - 715,528 Vehicles and equipment 3,627,933 717,354 - 4,345,287
Total assets 5,812,690 790,411 - 6,603,101
Accumulated depreciation Building (236,680) (31,558) - (268,238) Building – El Pueblo Purchase (51,329) (11,199) - (62,528) Software (510,979) (113,126) - (624,105) Vehicles and equipment (2,316,499) (512,764) - (2,829,263)
Total accumulated depreciation (3,115,487) (668,647) - (3,784,134)
Net capital assets being depreciated 2,697,203 121,764 - 2,818,967
Net capital assets $ 2,795,576 121,764 - 2,917,340
Depreciation expense for the year ended June 30, 2018 was $668,647 and was expensed to the transit activities function in the statement of activities.
28
RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 6. INSURANCE COVERAGE
Rio Metro is subject to various risks of loss, which are covered through the purchase of commercial insurance and participation in the City of Albuquerque’s Risk Management Pool. Since Rio Metro employees are covered under the Mid-Region Council of Governments of New Mexico (MRCOG), they are covered by MRCOG’s insurance. The following insurance coverage was in effect at June 30, 2018:
Insurer and Policy Type Term Coverage
New Mexico Mutual (worker’s 2/12/18 – 2/12/19 Injury by accident ($1,000,000 each compensation) accident) Bodily injury by disease ($1,000,000 each employee) Bodily injury by disease ($1,000,000 policy limit)
Allied World 9/29/17 – 9/29/18 $1,000,000 each occurrence, No general Public Officials Liability aggregate limit
Scottsdale Insurance Co. 9/29/17 – 9/29/18 $1,000,000/each occurrence, General liability $1,000,000 aggregate
Allianz Global Corporate & Specialty 7/1/17—7/1/18 $833,857 EDP Equipment & Software Property $424,154 Business Personal Property, other limitations apply
National Union Fire Insurance Co. 7/1/17 -7/1/18 1,000,000 Employee theft/fraud
City of Albuquerque Covered under limits of the Tort
Risk Management Fund Claims Act of NM Auto vehicles liability – MRCOG owned Continuous policy $1,000,000 – Property damage $1,000,000 – Per person for single occurrence
Scottsdale Insurance Co. Commercial Automobile 11/10/17 – 11/10/18 $1,000,000 – Single limit
$5,000 – Medical payments/ any one person $1,000,000 – Uninsured motorist Collision – Covered Comprehensive – Covered
Scottsdale Insurance Co. 11/10/17 – 11/10/18 $2,000,000 – General aggregate Commercial General Liability $2,000,000 – Property damage/ each occurrence $1,000,000 – Personal & advertising injury $5,000 – Medical payments/any one person $500,000 – Damage to premises 29 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 6. INSURANCE COVERAGE (CONTINUED)
Insurer and Policy Type Term Coverage
Scottsdale Insurance Co.
Excess Liability 11/10/17- 11/10/18 $4,000,000 – Annual Aggregate $4,000,000 – Each Occurrence
According to the Memorandum of Agreement between Rio Metro, NMDOT, and MRCOG, Rio Metro and NMDOT have the joint duty of paying for all premiums for all property insurance and commercial liability insurance policies secured by the NMDOT to cover the New Mexico Rail Runner Express (NMRX), including liability insurance policies to fully insure Rio Metro and MRCOG from all risks and liability arising from, or on account of, Rio Metro's operation, maintenance, and administration of the NMRX or any other activity performed by Rio Metro with respect to the NMRX, including the selection, procurement, and oversight of the service of an operator and manager of the daily operations of the NMRX and NMDOT's participation in the NMRX. To satisfy these requirements, NMDOT obtained coverage through Risk Management Division of the State of New Mexico General Services Department and paid the premiums for the period July 1, 2017 through June 30, 2018.
NOTE 7. CONTINGENCIES
Amounts received or receivable from the grantors are subject to audit and adjustment by those grantors. Any disallowed claims, including amounts already collected, may constitute a liability of Rio Metro. The amount, if any, of expenditures which may be disallowed by those grantors cannot be determined at this time, although Rio Metro's management expects such amounts, if any, to be immaterial.
In the normal course of business, passengers file claims against NMDOT and Rio Metro related to the operation of its rail and transit activities. In the opinion of Rio Metro’s management, such claims will not have a material adverse financial impact on Rio Metro as they are covered by insurance. The ultimate outcome of these claims, however, cannot be determined with certainty.
30 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 8. CAPITAL LEASE
Rio Metro has entered into a lease purchase agreement with Sandoval County for the purchase of land and building in the amount of $1,262,300. Rio Metro has an option to purchase the property for the outstanding balance anytime during the term of the lease. The term of the agreement is 10 years with an interest rate of 3.5285%.
The following amounts are outstanding as of June 30:
2019 $ 153,420 2020 89,495 Amount representing interest (6,998) 235,917
Current 142,360 Long-term 93,557
$ 235,917
A summary of changes in the capital lease obligation is as follows:
June 30, June 30, 2017 Payments 2018
$ 378,277 $ 142,360 $ 235,917
NOTE 9. OPERATING LEASES
Rio Metro is committed under various operating leases, primarily on a month-to-month basis. Rent expenditures were $289,473 for the year ended June 30, 2018.
NOTE 10. OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES AGREEMENT
Rio Metro has entered into an agreement with the MRCOG for operating services. MRCOG handles all payroll processing for Rio Metro and then invoices them for their share. Therefore, there is no payroll on Rio Metro's books. MRCOG also provides operational and administrative support, such as office space, computer equipment and technical support, vehicles and vehicle maintenance, human resources, legal services, insurance, and other fiscal services. MRCOG was paid $7,288,929 during the year ended June 30, 2018.
31 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 10. OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES AGREEMENT (CONTINUED)
Herzog Transit Services, Inc. is the major service provider contracted through September 22, 2018 with Rio Metro's administrative entity, MRCOG, to operate and maintain the New Mexico Rail Runner Express. This vendor contract may be terminated by MRCOG for cause by giving written notice to Herzog ten days prior to the effective date of termination. MRCOG may also terminate the contract for convenience at any time by giving at least twenty days’ notice in writing to Herzog. The amount paid from the Commuter Rail Operations fund during the year ended June 30, 2018 was $25,610,256.
NOTE 11. RIO METRO REIMBURSEMENTS/INCURRED COSTS
The MRCOG pays for several expenses on behalf of Rio Metro. The MRCOG then invoices Rio Metro for these expenditures. These expenditures were $7,378,541 for the year ended June 30, 2018.
NOTE 12. RELATED ENTITY RECEIVABLES AND PAYABLES
The following entities are members or have representation on the Board of Directors of Rio Metro
Mid Region Council of Governments of New Mexico (MRCOG). Rio Metro's accounts payable balance to MRCOG was $906,982 at June 30, 2018. Rio Metro had revenues of $85,710 and expenditures of $7,378,541 relating to MRCOG for the year then ended.
Regional Transit Gross Receipts Taxes. A portion of the taxes receivable balance of $5,061,353 is comprised of taxes receivables from Bernalillo, Sandoval, and Valencia Counties, members of Rio Metro at June 30, 2018. Rio Metro had revenues of $27,245,196 relating to Gross Receipts Taxes for the year ended June 30, 2018.
City of Albuquerque. Rio Metro’s accounts payable balance to the City of Albuquerque was $73,613 at June 30, 2018. Rio Metro had revenues of $3,570 and expenditures of $4,844,962 relating to the City of Albuquerque for the year ended June 30, 2018.
City of Belen. Rio Metro had expenditures of $29 relating to the City of Belen for the year ending June 30, 2018. Rio Metro had expenditures of $350 relating to the City of Belen for the year ending June 30, 2018.
City of Rio Rancho. Rio Metro's accounts payable balance to the City of Rio Rancho was $6,211 at June 30, 2018. Rio Metro had expenditures of $51,984 relating to the City of Rio Rancho for the year ended June 30, 2018.
Village of Los Lunas. Rio Metro's accounts payable balance to the Village of Los Lunas was $44,220 at June 30, 2018. Rio Metro had expenditures of $253,466 relating to the Village of Los Lunas for the year ended June 30, 2018. 32 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 12. RELATED ENTITY RECEIVABLES AND PAYABLES (CONTINUED)
Town of Bernalillo. Rio Metro’s accounts receivable balance from the Town of Bernalillo was $7,719 at June 30, 2018. Rio Metro’s accounts payable balance to the Town of Bernalillo was $257 at June 30, 2018. Rio Metro had revenues of $96,056 and expenditures of $1,542 relating to the Town of Bernalillo for the year ended June 30, 2018.
NOTE 13. RECONCILIATION OF BUDGETARY COMPARISONS
The budgetary comparisons are prepared at the program level. The following schedule reconciles the program budget amount to the fund financial statements for the year ended June 30, 2018.
Per Budget Schedules Total Per Transit Rail Reclassifications Financial Program Program Eliminations Statements
Revenues $ 16,135,109 33,997,721 - 50,132,828 Expenditures (15,961,856) (32,987,113) - (48,948,966) Transfers in - - 24,974,671 24,974,671 Transfers out - - (24,974,671) (24,974,671)
Change in fund balance $ 173,253 1,010,608 1,183,861
NOTE 14. RECENT GASB PRONOUNCEMENTS
In August 2018, the GASB issued Statement No. 90, Majority Interests in an amendment of GASB Statements No. 14 and No. 6. The requirements of this statement are effective for periods beginning after December 15, 2018. Earlier application is encouraged. This statement is not applicable to RMRTD.
In June 2018, the GASB issued Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction Period. The requirements of this Statement are effective for reporting periods beginning after December 15, 2019. Earlier application is encouraged. This statement is not currently applicable to RMRTD, but due to a future project will be implemented in a subsequent period.
In March 2018, the GASB issued Statement No. 88, Certain Disclosures Related to Debt, including Direct Borrowings and Direct Placements. The requirements of this Statement are effective for reporting periods beginning after June 15, 2018. Earlier application is encouraged.
33 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 14. RECENT GASB PRONOUNCEMENTS (CONTINUED)
This Statement applies to notes to financial statements of all periods presented. This standard will be implemented in a subsequent period.
In June 2017, the GASB issued Statement No. 87, Leases. The provisions of this Statement are effective for reporting periods beginning after December 15, 2019. This standard will be implemented in a subsequent period.
In May 2017, the GASB issued Statement No. 86, Certain Debt Extinguishment Issues. The requirements of this Statement are effective for reporting periods beginning after June 15, 2017. Earlier application is encouraged. This statement is not applicable to the RMRTD.
In March 2017, the GASB issued Statement No. 85, Omnibus 2017. This Statement addresses a variety of topics including issues related to blending component units, goodwill, fair value measurement and application, and postemployment benefits (pensions and other postemployment benefits [OPEB]). The provisions of this Statement are effective for periods beginning after June 15, 2017. Earlier application is encouraged. This statement was implemented in the current period.
In January 2017, the GASB issued Statement No. 84, Fiduciary Activities. The requirements of this Statement are effective for reporting periods beginning after December 15, 2018. Earlier application is encouraged. This statement is not applicable to the RMRTD.
In November 2016, the GASB issued Statement No. 83, Certain Asset Retirement Obligations. The requirements of this Statement are effective for reporting periods beginning after June 15, 2018. Earlier application is encouraged. This statement is not applicable to the RMRTD.
In March 2016, the GASB issued Statement No. 81, Irrevocable Split-Interest Agreements. The requirements of this Statement are effective for reporting periods beginning after December 15, 2016. Earlier application is encouraged. This statement is not applicable to the RMRTD.
In June 2015, the GASB issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. The requirements of this Statement are effective for reporting periods beginning after June 15, 2017. Earlier application is encouraged. This statement is not applicable to the RMRTD.
In August 2015, the GASB issued Statement No. 77, Tax Abatement Disclosures. The requirements of this Statement are intended to improve the usefulness of financial statements prepared by state and local governments – which are intended, among other things, to assist users of financial statements in assessing (1) whether a government’s current-year revenues were sufficient to pay for current-year services (inter-period equity), (2) whether a government complied with finance-related legal and contractual obligations, (3) where a government’s financial resources came from and how it uses them, and (4) a government’s financial position and economic condition and how they have changed after time – by including information about certain limitations on a government’s ability to raise resources. 34 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2018
NOTE 14. RECENT GASB PRONOUNCEMENTS (CONTINUED)
This includes limitations on revenue-raising capacity resulting from government programs that use tax abatements to induce behavior by individuals and entities that is beneficial to the government or its citizens – such as the encouragement of economic development. For financial reporting purposes, this Statement defines a tax abatement as resulting from an agreement between a government and an individual or entity in which the government promises to forgo tax revenues and the individual or entity promises to subsequently take a specific action that contributes to economic development or otherwise benefits the government or its citizens.
This statement does not have a material effect on the financial statements of Rio Metro.
35 RIO METRO REGIONAL TRANSIT DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL TRANSIT PROGRAM Year Ended June 30, 2018 Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES
Intergovernmental Federal $ 8,988,525 $ 3,404,380 $ 3,404,380 $ - New Mexico gross receipts tax 15,295,761 12,393,572 12,393,572 - Farebox 75,000 86,457 86,457 - State and other 885,000 250,700 250,700 -
Total revenues 25,244,286 16,135,109 16,135,109 -
EXPENDITURES
Current Operating 16,868,561 15,329,939 15,329,939 - Noncurrent Capital outlay 2,612,164 631,917 631,917 -
Total expenditures 19,480,725 15,961,856 15,961,856 -
Excess of revenues and other financing sources over expenditures 5,763,561 173,253 173,253 -
Other financing sources (uses) Transfers in - 12,234,827 12,234,827 - Transfers out (1,200,000) (12,234,827) (12,234,827) - (1,200,000) - - -
Change in fund balance 4,563,561 173,253 173,253 - Fund Balance, beginning of year 7,479,888 7,479,888 7,479,888 - Fund Balance, end of year $ 12,043,449 $ 7,653,141 $ 7,653,141 $ -
See Notes to Financial Statements.
36 RIO METRO REGIONAL TRANSIT DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL RAIL PROGRAM Year Ended June 30, 2018 Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES
Intergovernmental Federal $ 34,864,895 $ 14,971,107 $ 14,971,107 $ - New Mexico gross receipts tax 14,500,000 14,851,625 14,851,625 - Farebox 2,200,000 1,990,140 1,990,140 - BNSF/AMTRAK 2,200,000 2,094,946 2,094,946 - State and other 1,220,000 89,903 89,903 -
Total revenues 54,984,895 33,997,721 33,997,721 -
EXPENDITURES
Current Operating 26,096,000 23,433,858 23,433,858 - Noncurrent Capital outlay 12,496,406 9,553,255 9,553,255 -
Total expenditures 38,592,406 32,987,113 32,987,113 -
Excess of revenues and other financing sources over expenditures 16,392,489 1,010,608 1,010,608 -
Other financing sources (uses) Transfers in 1,200,000 13,939,845 13,939,845 - Transfers out - (13,939,845) (13,939,845) - 1,200,000 - - -
Change in fund balance 17,592,489 1,010,608 1,010,608 - Fund Balance, beginning of year 4,955,364 4,955,364 4,955,364 - Fund Balance, end of year $ 22,547,853 $ 5,965,972 $ 5,965,972 $ -
See Notes to Financial Statements.
37 RIO METRO REGIONAL TRANSIT DISTRICT DESCRIPTION OF NON-MAJOR SPECIAL REVENUE FUNDS June 30, 2018
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for various grants from Federal, State, and Local agencies and other sources which are restricted by the granting agency to use for expenditures for specified purposes. The following is a description of the purpose of the Non-Major Special Revenue Funds.
FTA 5309 Capital Investment Grants (No. 2103) – Federal funding received directly from FTA. Provides funding for capital investments.
FTA through MRCOG (No. 2300) – Federal funding received from FTA passed through MRCOG.
FTA through NMDOT (No. 2500) – Federal funding received from the New Mexico Department of Transportation (NMDOT). Provides funding for various FTA grants.
Other Federal (No. 3100) – Federal funding received for special projects.
FTA 5307 Flex Funds (No. 3101) – Federal funding transferred from the Federal Highway Administration (FHWA) to FTA where Rio Metro is the primary recipient of these funds. Provides funding for the acquisition of facility signage and equipment that will enhance the safety, security, and accessibility of Rio Metro commuter rail stations and bus stops.
FHWA Highway Safety Improvement Program (No. 3105) – FHWA funding received from the NMDOT. Provides funding in the planning and development of an integrated, interconnected transportation system.
State (No. 4100) – State funding from NMDOT for various projects.
Other (No. 6100) – Local funding for various projects.
38 RIO METRO REGIONAL TRANSIT DISTRICT COMBINING BALANCE SHEETS NON-MAJOR GOVERNMENTAL FUNDS June 30, 2018
Special Revenue Funds
FHWA FHWA Highway Safety FTA 5309 FTA thru FTA thru Other Congestion Improvement State Capital Investment MRCOG NMDOT Federal Air Quality Program Other ASSETS #4100 #2103 #2300 #2500 #3100 #3101 #3105 #6100 Total
Cash and cash equivalents $ ------$ - Accounts receivable 548 60,670 - 327,582 91,961 - 52,767 7,720 541,248 Due from other funds ------
Total assets $ 548 60,670 - 327,582 91,961 - 52,767 7,720 $ 541,248
LIABILITIES
Accounts payable $ - 33,566 - 124,572 - - 3,265 7,720 $ 169,123 Due to other funds 548 27,104 - 203,010 91,961 - 49,502 - 372,125
Total liabilities 548 60,670 - 327,582 91,961 - 52,767 7,720 541,248
FUND BALANCES
Restricted ------
Total liabilities and funds balances $ 548 60,670 - 327,582 91,961 - 52,767 7,720 $ 541,248
See Notes to Financial Statements.
39 RIO METRO REGIONAL TRANSIT DISTRICT COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES Year Ended June 30, 2018
Special Revenue Funds
FHWA FHWA Highway Safety FTA 5309 FTA thru FTA thru Other Congestion Improvement State Capital Investment MRCOG NMDOT Federal Air Quality Program Other #4100 #2103 #2300 #2500 #3100 #3101 #3105 #6100 Total REVENUES Intergovernmental Federal $ 2,371,621 135,632 85,710 1,272,858 443,645 21,408 38,994 - $ 4,369,868 State 581 ------581 Farebox - - - 19,812 - - - - 19,812 Special projects and other ------7,719 7,719
Total revenues $ 2,372,202 135,632 85,710 1,292,670 443,645 21,408 38,994 7,719 $ 4,397,980
EXPENDITURES Current Operating $ 2,372,202 169,540 107,138 1,559,210 519,247 25,057 - 7,719 $ 4,760,113 Capital outlay - - - 623,012 - - 38,994 - 662,006
Total expenditures 2,372,202 169,540 107,138 2,182,222 519,247 25,057 38,994 7,719 5,422,119
Excess of revenue over expenditures - (33,908) (21,428) (889,552) (75,602) (3,649) - - (1,024,139)
OTHER FINANCING SOURCES/USES Operating transfers in - 33,908 21,428 889,552 75,602 3,649 - - 1,024,139 Operating transfers out ------
Change in fund balance ------
Fund balance, beginning of year ------
Fund balance, end of year $------$ -
See Notes to Financial Statements.
40 RIO METRO REGIONAL TRANSIT DISTRICT SCHEDULE OF PLEDGED COLLATERAL June 30, 2018
Sweep Description of Type of Collateral Location Pledged Pledged Maturity CUSIP Vault at of Account Collateral Collateral Number June 30, 2018 Safe keeper Rio Metro Sweep Repurchase Agreement Shares 11/1/2043 3128MJTQ3 $ 3,976,238 Wells Fargo Accrued Interest Interest 3128MJTQ3 12,528 Wells Fargo
Total Collateral 3,988,766
Bank Balance 3,910,555
Collateral required at 102% 3,910,555
Excess Collateral $ 78,211
Bank Accounts
Description of Type of Fair Market Location Name of Pledged Pledged CUSIP Value at of Depository Collateral Collateral Maturity Number June 30, 2018 Safe keeper
Wells Fargo FNMS Bonds 1/1/43 3138MR6F3 $ 3,054,592 Bank of New York Mellon
Total Pledged Collateral $ 3,054,592
Bank Account Balances Rio Metro demand deposit 5,200,000
Total Bank Balances 5,200,000 FDIC Coverage 250,000
Uninsured Amount 4,950,000
Collateral required at 50% 2,475,000
Pledged Collateral 3,054,592
Excess Collateral $ 579,592
41 RIO METRO REGIONAL TRANSIT DISTRICT SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended, June 30, 2018
Federal CFDA Award Activity Federal U.S. Department of Transportation Number Number Number Expenditures Federal Transit Administration (FTA) Federal Transit Cluster Direct Federal Transit Capital Investment Grants (5309 Transit Asset Management System) 20.500 NM-04-0029 1001 $ 135,632
Federal Transit Formula Grants (MAP 21 5307 NMRX PM) 20.507 NM-90-X130 2039/2040 60,847 Federal Transit Formula Grants (5307 Community Services Operating) 20.507 NM-2016-021 4070 117,759 Federal Transit Formula Grants (5307 STPU Facility Improvments) 20.507 NM-95-X019 2026 51,702 Federal Transit Formula Grants (5307 Transit Facility Equipment and Signage) 20.507 NM-95-X015 1006 21,408 Federal Transit Formula Grants (Travel Demand Management) 20.507 NM-2018-009 7022 377,192 Federal Transit Formula Grants (MAP 21 5307 Bus Operations & Admin Exp) 20.507 NM-2016-024 4069 334,230 Federal Transit Formula Grants (MAP 21 5307 Bus Operations & Admin Exp) 20.507 NM-2017-009 4073 772,987 Federal Transit Formula Grants (MAP 21 5307 NMRX PM) 20.507 NM-2017-019 2052 8,268,601 Total Federal Transit Formula Grants Direct 10,004,726 Passed through Mid-Region Council of Governments Federal Transit Formula Grants (5307 Transit Amenities) 20.507 NM-95-X012 1011 85,710 Total Federal Transit Formula Grants 10,090,436 Direct State of Good Repair Grants Program (5337 Rail PM) 20.525 NM-2016-023 2049 2,264,572 State of Good Repair Grants Program (5337 Rail PM) 20.525 NM-2017-020 2051 1,757,730 Total State of Good Repair Grants 4,022,302 Passed through State of New Mexico Department of Transportation Bus and Bus Facilities Formula Program (Section 5339) 20.526 MO1536 4075 75,129 Total Federal Transit Cluster 14,323,499
Transit Services Program Cluster Passed through State of New Mexico Department of Transportation Enhanced Mobility of Seniors & Individuals with Disabilities (Section 5310) 20.513 M01457 4071/4074 222,042 Total Transit Services Program Cluster 222,042
Passed through State of New Mexico Department of Transportation Federal Highway Planning and Construction (Federal Highway Administration/Highway Safety Improvement Program, FHWA) Highway Safety Improvement Program (Isleta Pueblo Quiet Zone) 20.205 D13744 1005 38,996 Grade Crossing Safety Improvement Program (Section 130) - Indian School Crossing 20.205 A301281 2034 561,038 Grade Crossing Safety Improvement Program (Section 130) - Lamy Station ADA 20.205 B05114 2043 211,408 Statewide Transportation Improvement Program (Bike Share Program) 20.205 D15529 1124 443,645 National Infrastructure Investments (TIGER Discretionary Grants) Tie Replacement 20.933 B05149 2050 1,599,174 Total FHWA 2,854,261 Federal Transit Administration (FTA) Formula Grants for Rural Areas (Section 5311) 20.509 M01536 4075 600,358 Formula Grants for Rural Areas (Section 5311) 20.509 M01458 4072 375,328 Total FTA 975,686
Total Expenditures of Federal Awards $ 18,375,488
42 RIO METRO REGIONAL TRANSIT DISTRICT NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended June 30, 2018
1. Basis of Presentation
The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the Rio Metro Regional Transit District (Rio Metro) under programs of the federal government for the year ended June 30, 2018. The information in this schedule is presented in accordance with the requirements of Title 2 U. S. Code of Federal Regulations Part 200, Uniform Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Rio Metro, it is not intended to and does not present the financial position, changes in net position or cash flows of Rio Metro.
2. Summary of Significant Accounting Policies
Expenditures reported on the Schedule of Expenditures of Federal Awards are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
3. Non-cash Assistance, Loans and Indirect Costs
Rio Metro did not receive any non-cash assistance, loans or loan guarantees. Rio Metro does not use the ten percent de minimus indirect cost rate allowed under Uniform Guidance.
4. Subrecipients
Rio Metro has no subrecipients.
43 6200 Uptown Blvd., NE Suite 400 Albuquerque, NM 87110 505 338 0800 office www.riccicpa.com
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
Independent Auditor's Report
Mr. Wayne Johnson, New Mexico State Auditor and The Board of Directors Rio Metro Regional Transit District
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund, the aggregate remaining fund information, of the Rio Metro Regional Transit District (Rio Metro) as of and for the year ended June 30, 2018, and the related notes to the financial statements, which collectively comprise the Rio Metro’s basic financial statements, and related budgetary comparisons of the Rio Metro presented as required supplementary information, and have issued our report thereon dated December 6, 2018.
Internal Control Over Financial Reporting
In planning and performing our audit, of the financial statements, we considered the Rio Metro’s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Rio Metro’s internal control. Accordingly, we do not express an opinion on the effectiveness of the Rio Metro’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we
44 did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses. However, material weakness may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Rio Metro’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters which are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Ricci & Company LLC
Albuquerque, New Mexico December 6, 2018
45 6200 Uptown Blvd., NE Suite 400 Albuquerque, NM 87110 505 338 0800 office www.riccicpa.com
Report on Compliance For Each Major Federal Program and Report on Internal Control Over Compliance as Required by Uniform Guidance
Independent Auditor's Report
Mr. Wayne Johnson, New Mexico State Auditor and The Board of Directors Rio Metro Regional Transit District
Report on Compliance for each Major Federal Program
We have audited the Mid-Region Council of Governments of Rio Metro Regional Transit District’s (Rio Metro), compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of Rio Metro's major federal programs for the year ended June 30, 2018. Rio Metro's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, grants, and the terms and conditions of its federal awards applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of Rio Metro's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Rio Metro's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.
46 We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination on Rio Metro’s compliance.
Opinion on Each Major Federal Program
In our opinion, Rio Metro complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal program for the year ended June 30, 2018.
Report on Internal Control Over Compliance
Management of Rio Metro is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered Rio Metro's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing our opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Rio Metro's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirement of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.
Ricci & Company LLC
Albuquerque, New Mexico December 6, 2018 47 RIO METRO REGIONAL TRANSIT DISTRICT SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS Year Ended June 30, 2018
A. PRIOR YEAR AUDIT FINDINGS
No prior year audit findings noted.
48 RIO METRO REGIONAL TRANSIT DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2018
A. SUMMARY OF AUDITORS’ RESULTS
Financial Statements
Type of auditor’s report issued: Unmodified Internal control over financial reporting: Material Weakness reported? No Significant deficiencies reported not considered to be material weaknesses? No Noncompliance material to financial statements noted? No Federal Awards Internal control over major programs: a. Material weaknesses reported? No b. Significant deficiencies reported not considered to be material weaknesses? No c. Known questioned costs greater than $25,000 for a compliance requirement for No major program? d. Known questioned costs greater than $25,000 for which is not audited as a major No program? e. Known or likely fraud? No g. Circumstances causing the auditor’s report on compliance for each major program No to be modified, unless otherwise reported as audit findings? h. Instances where results of audit follow‐up procedures dis‐ closed that the summary No schedule of prior year audit Findings prepared by the auditee materially misrepresents the status of any prior audit finding?
Type of auditor’s report issued on compliance for major programs Unmodified
Any audit findings disclosed that are required to be reported in accordance with Uniform Guidance? No
Identification of major programs:
CFDA Numbers Name of Federal Program or Cluster 20.500/20.507/20.525 20.526 Federal Transit Cluster 20.205 Highway Planning and Construction 20.509 Formula Grants for Rural Areas 20.993 National Infrastructure Investments (TIGER Discretionary Grants) Dollar threshold used to distinguish Between type A and type B programs: $750,000
Auditee qualified as low‐risk auditee? No
49 RIO METRO REGIONAL TRANSIT DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) Year Ended June 30, 2018
B. FINDINGS – FINANCIAL STATEMENTS
NONE
C. FINDINGS – FEDERAL AWARD
NONE
D. FINDINGS IN ACCORDANCE WITH 2.2.2. NMAC.
NONE
50 RIO METRO REGIONAL TRANSIT DISTRICT EXIT CONFERENCE Year Ended June 30, 2018
EXIT CONFERENCE An exit conference was held on December 14, 2018, to discuss the annual financial report. Attending were the following:
Representing the Rio Metro Regional Transit District:
Diane Gibson, Councilor, Chair
Terry Doyle, Director
Conni Vigil, Senior Finance Manager
Representing Ricci & Company, LLC:
Mark Santiago, CPA, Senior Audit Manager
Neil Mortensen, CPA, Senior Auditor
A. PREPARATION OF FINANCIAL STATEMENTS
The financial statements were prepared with the assistance of Ricci & Company, LLC from the books and records of the Rio Metro Regional Transit District. The financial statements and related footnotes remain the responsibility of management.
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TAB 4
STAFF ANALYSIS OF R-19-02 RMRTD
Requested Action Approve Resolution R-19-02: APPROVING THE RIO METRO REGIONAL TRANSIT DISTRICT (RMRTD) SHORT RANGE PLAN - ADDENDUM 7FY2020-FY2026
Reason for Request • Section 5 of the RMRTD By-laws states that the annual budget must be prepared based on a five (5) year financial plan • FAST (The current Federal Transportation Bill) requires Transit Agencies to track transit assets in accordance with adopted TAM plans • the RMRTD Short Range Plan includes a minimum five (5) year financial plan for the district, past year accomplishments and upcoming goals for the district, a capital and asset plan for the district • the RMRTD Short Range Plan will be updated annually to continue and/or amend the goals and objectives of the district; to update existing and planned district services; to update the financial plan for the district consistent with projected revenues and grants; to update district accomplishments; to update the district capital and asset plan consistent with federal asset management system requirements
Review / Analysis
The RMRTD Short Range Plan 2020-2026 Addendum 7 is the seventh update of the short-range plan. The update is in the form of an addendum to the plan that includes changes to the financial plan and to the RMRTD capital needs and provides the basis for approving the RMRTD FY2019 Budget. The financial plan and RMRTD capital needs portion of the addendum includes the NMRX Positive Train Control Project and Associated Debt Service responsibilities and reprioritize the expenditure of capital resources to accommodate the project.
The RMRTD Short Range Plan will be updated as needed, at least annually, to continue and/or amend the goals and objectives of the district; to update existing and planned district services; to update the financial plan for the district consistent with projected revenues and grants; to update district accomplishments; to update the district capital and asset plan consistent with federal asset management system requirements
R-19-02 RMRTD
1 APPROVING THE RIO METRO REGIONAL TRANSIT DISTRICT 2 SHORT RANGE PLAN - ADDENDUM 7 3 FY 2020-2026 4 5 6 7 WHEREAS, the RMRTD was formed pursuant to the Regional Transit District Act,
8 NMSA § 73-25-1 et seq.; and
9 WHEREAS, Section 5 of the RMRTD By-laws states that the annual budget must be
10 prepared based on a five (5) year financial plan; and
11 WHEREAS, the FAST Act (The current Federal Transportation Bill) requires Transit
12 Agencies to track service performance, and transit assets; and
13 WHEREAS, the RMRTD Short Range Plan includes a minimum five (5) year
14 financial plan for the district, previous years accomplishments and current year goals for
15 the district, a capital and asset plan for the district and the RMRTD Infrastructure Capital
16 Improvement Plan; and
17 WHEREAS, the RMRTD Short Range Plan will be updated annually to continue
18 and/or amend the goals and objectives of the district; to update existing and planned district
19 services; to update the financial plan for the district consistent with projected revenues and
20 grants; to update district accomplishments ; to update the district capital and asset plans
R-19-02 RMRTD May 17, 2019
21 consistent with federal asset management system requirements and the RMRTD Transit
22 Asset Management Plan; and
23 WHEREAS, the RMRTD Short Range Plan will provide transparency in service
24 planning, accomplishments and goals, district budget and district transit asset
25 management;
26 NOW, THEREFORE, BE IT RESOLVED BY THE RIO METRO REGIONAL TRANSIT
27 DISTRICT BOARD OF DIRECTORS THAT:
28 The Rio Metro Regional Transit District Short Range Plan Addendum 7 dated May 2019,
29 which includes the FY 2020 budget and the FY 2021-FY2026 budget projections, is
30 approved.
31 PASSED, ADOPTED, AND APPROVED this 17th day of May 2019 by the Board of
32 Directors of the Rio Metro Regional Transit District.
______Diane Gibson Chair, Board of Directors
ATTEST: ______33 Dewey Cave 34 Chief Executive Officer
R-19-02 RMRTD May 17, 2019
Rio Metro Regional Transit District Short Range Plan FY2020 - FY2026
Addendum 7, May 2019
Table of Contents Introduction ...... 3 I.1 Short Range Plan Structure ...... 3 I.2 Relationship to the TAM Plan ...... 3 I.3 Fiscal Impact of Positive Train Control ...... 4 Section 1: FY2020 Budget and FY2021-FY2026 Projections ...... 5 1.1 New Mexico Rail Runner Express Budget ...... 5 1.2 Transit Budget ...... 7 Section 2: Accomplishments and Goals ...... 9 2.1 Administration and Finance ...... 9 2.2 Marketing Division ...... 9 2.3 Planning Division ...... 10 2.4 Rail Division ...... 10 2.5 Transit Division ...... 11 Section 3: New Mexico Rail Runner Express Capital Plan ...... 13 3.1 Capital Maintenance Program ...... 15 3.2 Grade Crossing Improvement Program ...... 20 3.3 Bridge Improvement Program ...... 24 3.4 Capital Projects Program ...... 25 3.5 Plans and Studies ...... 33 Section 4: Transit Capital Plan ...... 34 4.1 Revenue Vehicle Replacement Program ...... 35 4.2 Service Vehicle Replacement Program ...... 37 4.3 Capital Projects Program ...... 39 4.4 Plans and Studies ...... 41 Section 5: FY2021-FY2025 Rio Metro Regional Transit District ...... 44
Introduction
I.1 Short Range Plan Structure This addendum to the Short Range Plan is divided into five sections: . Section 1 positions the budget for the upcoming fiscal year and projections for the subsequent six years up front. In a way, the “answers” are provided first for the Board’s convenience, whereas more detailed descriptions for many of the planning- and capital-related projects are provided in later sections (particularly Sections 3 and 4). . Section 2 summarizes Rio Metro’s accomplishments in the last fiscal year and its goals for the upcoming fiscal year. In doing so, this relatively brief progress report provides an across-the- agency snapshot of Rio Metro’s realized and anticipated achievements, including administrative, marketing and planning initiatives. . Section 3, the New Mexico Rail Runner Express (NMRX) Capital Plan, satisfies the requirement in Rio Metro’s memorandum of agreement with NMDOT to jointly develop a five-year minimum capital maintenance plan/capital improvement plan for the NMRX system. Critically, by its direct link to Rio Metro’s Transit Asset Management (TAM) Plan, the NMRX Capital Plan also satisfies 49 USC 5337(b)(2), which requires that projects receiving Section 5337 State of Good Repair funding be included in a recipient’s TAM Plan. . Section 4, the Transit Capital Plan, assesses Rio Metro’s non-rail capital needs, including planning and operational initiatives that may ultimately result in future capital investments. This section also includes an evaluation of Rio Metro’s non-revenue (i.e., service) vehicle needs, regardless of the mode they serve. . Section 5, Rio Metro’s Infrastructure and Capital Improvement Plan (ICIP) prioritizes unfunded and underfunded projects vetted in sections 3 and 4 for inclusion in the State of New Mexico’s coordinated ICIP. The State’s ICIP is the primary process whereby local government projects are considered for capital outlay and other state funding.
I.2 Relationship to the TAM Plan With the adoption of its first TAM Plan in 2018, Rio Metro intentionally created a link between the TAM Plan and the Short Range Plan.
Foremost, the investment priorities that were established in the TAM Plan must be revisited and refined annually in the Short Range Plan. This occurs in two primary ways. First, lifecycle cost models that were developed in tandem with the TAM Plan help identify capital maintenance and replacement needs without regard to funding (i.e., an “unconstrained” scenario). The models’ outputs are subsequently weighed against staff’s first-hand understanding of asset condition and known budgetary constraints to determine Rio Metro’s investment priorities.
Second, with respect to replacements within an asset class, staff also work their way through the evaluation criteria from Section 6.1 of the TAM Plan to guide their prioritization. For example, the criteria that follow, listed in descending order of importance, would inform which cutaway buses to replace when the budget is not adequate to replace all cutaway buses that have reached the end of their useful lives: . Safety: Does the condition of the asset pose a safety risk to the travelling public, operators or others that cannot be easily mitigated through routine maintenance?
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. Impacts to Service/Operations: Does the condition of the asset impact the ability to provide revenue service and meet existing levels of service? . Maintenance: What is the level of maintenance and inspection required to keep the asset in working condition? . Age: Is the asset beyond its useful life? . Condition: What is the condition of the asset?
In summary, the graphic below demonstrates how the lifecycle cost models, evaluation criteria and staff input work together to inform the Short Range Plan.
Figure I-1: Short Range Planning Approach
I.3 Fiscal Impact of Positive Train Control This Short Range Plan is unmistakably shaped by Positive Train Control (PTC), a congressionally-mandated system designed to protect against train-on-train collisions, overspeed derailments, work zone incursions, and movements through red signals and misaligned switches. In FY2019, Rio Metro received conditional approval of a temporary main like track exception from FRA that extends the date for full PTC implementation to December 31, 2020. Around the same time, Rio Metro was also awarded $29.4 million and $2.5 million grants from FRA under the Consolidated Rail Infrastructure and Safety Improvements (CRISI) PTC program. In conjunction with a $10.9 million State Infrastructure Bank (SIB) loan and other federal and local funds, Rio Metro has amassed the $63.1 million to bring the project to fruition prior to the deadline.
Despite securing significant, outside funding sources, Rio Metro must dedicate nearly all of its excess gross receipts tax (GRT) revenues—except what is necessary to maintain existing levels of service, perform high- priority maintenance, and complete previously programmed capital projects—to fund PTC. As will become apparent in later sections, significant capital maintenance, replacement and improvement projects have been scaled back or delayed to accommodate PTC. In short, the Rail Runner will undoubtedly benefit from the enhanced level of safety that PTC provides, but it does mean that some assets will not be maintained or improved at a level that Rio Metro would desire in the interim.
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Section 1: FY2020 Budget and FY2021-FY2026 Projections
Rio Metro’s budget is divided into two sections based on mode. The first accounts for all revenues and costs associated with the New Mexico Rail Runner Express commuter rail service. The second accounts for all of Rio Metro’s other transit services (e.g., bus) and administration.
1.1 New Mexico Rail Runner Express Budget The FY2020 budget for the Rail Runner amounts to $124.0 million in revenues and $72.7 million in costs. Costs are further divided between operations and maintenance (O&M; $27.2 million) and capital ($45.4 million). O&M costs reflect an unchanged level of service, and are anticipated to only marginally increase in later years. Capital costs are largely associated with PTC and the capital maintenance needs outlined in Section 3. Notably, PTC debt service payments on the State Infrastructure Bank loan will begin in FY2020 and grow to $786,000 annually after PTC implementation is complete.
The sizeable $51.3 million carryover from FY2020 into FY2021 is primarily due to the continuation of PTC, and includes portions of two FY18 CRISI PTC grants, Section 5337 funds, matching GRT, and State Infrastructure Bank (SIB) Loan proceeds. Following the completion of PTC in FY2021, subsequent carryovers reflect unspent federal formula funds and some GRT. For example, the FY2020 budget reflects two years of Section 5307 and 5337 funding that is theoretically available to Rio Metro in any given year; however, half of that amount will continue to carryover unless additional matching funds become available or an emergency warrants its use.
Table 1-1-1: Rail Runner Revenues
Rail Runner Revenues State Fiscal Year (Thousands of Dollars) Capital & Operating FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 5307 Large Urban Capital 17,067 17,092 8,945 9,102 9,285 9,470 9,660 9,853 5307 Large Urban Capital Carryover 0 5307 Large Urban Oper. Transfer to Bus -1,200 -1,200 -1,200 -1,200 -1,200 -1,200 -1,200 -1,200 5307 Small Urban 155 155 155 155 155 155 155 155 5337 State of Good Repair 17,285 19,794 9,275 9,414 9,555 9,746 9,941 10,140 5337 State of Good Repair Carryover 7,724 9,657 5309 TAM Carryover 240 CMAQ Operating Assistance 1,000 1,000 1,000 1,000 STP-U PTC and Wi-Fi 529 529 STP-U Alameda Siding 1,367 1,367 STP-U Centalized Traffic Control 4,288 4,288 STP-U Main 2 Extension 772 3,853 Flex Fund Carryover 95 State Capital Outlay 2,150 State Bridge Repair/Replacement 250 250 Section 130/Crossing Improvements 825 257 550 165 BNSF/Amtrak Gross Ton Mile Fee 2,200 2,200 2,266 2,300 2,335 2,370 2,406 2,454 Rio Metro/NCRTD GRT 14,500 15,500 15,810 16,126 16,449 16,778 17,113 17,456 Farebox 2,200 2,000 2,000 2,000 2,000 2,000 2,000 2,000 GRT From Bus 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 PTC Discretionary Grant 3,600 3,600 PTC CRISI Grant 29,359 31,856 State Infrastructure Bank (SIB) Loan 10,900 10,900 Cash Reserves (GRT) 4,955 5,966 Projected Carryover (Grant/GRT/SIB) 51,172 35,736 38,567 40,645 42,541 44,976 TOTAL REVENUES 113,001 124,022 91,173 80,286 84,404 85,266 84,065 87,033 5
Table 1-1-2: Rail Runner Costs
Rail Runner Costs State Fiscal Year (Thousands of Dollars) Operations & Maintenance FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Salaries & Benefits 1,442 1,440 1,485 1,530 1,576 1,623 1,672 1,722 Professional Services 26 250 250 0 28 29 30 31 Non-Professional Services 26 65 27 28 28 29 30 31 Communication 618 650 650 660 670 680 690 700 Utilities 454 350 375 380 385 390 395 400 Travel 15 15 15 16 16 17 17 18 Indirect Overhead (MRCOG) 311 350 321 330 340 350 361 372 Printing/Supplies 26 26 27 28 28 29 30 31 Insurance 3,000 3,200 3,200 3,300 3,300 3,300 3,300 3,300 Fuel 2,600 2,600 2,678 2,758 2,841 2,926 3,014 3,105 Vehicle Maintenance 16 20 20 20 21 21 22 22 Herzog Transit Contract 17,500 18,028 18,389 18,756 19,139 19,522 19,912 20,310 Rental Expenses 215 215 221 228 235 242 249 257 TOTAL OPERATIONS & MAINTENANCE COSTS 26,249 27,209 27,658 28,034 28,608 29,159 29,723 30,298
PTC Debt Service FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 SIB Loan Repayment (GRT, 18-yr, 1%) 109 54 109 109 786 786 786 786 TOTAL PTC DEBT SERVICE COSTS 109 54 109 109 786 786 786 786
Capital FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Capital Maintenance Program 2,533 4,374 6,124 7,844 7,774 7,174 6,574 7,544 Grade Crossing Improvement Program 825 257 550 165 Bridge Repair and Replacement Program 110 100 100 100 100 350 250 Maintenance Facility 100 300 1,300 1,300 Vehicle Purchase 0 102 25 44 19 25 69 Positive Train Control & Wi-Fi 34,500 38,616 20,500 TAM Plan 300 Security Projects 105 121 121 123 126 128 131 134 Rehab/Renovate Rail Stations 111 Alameda Siding 1,600 1,600 Centraized Traffic Control 5,019 5,019 Main 2 Extension 903 4,509 Wi-Fi/Signal Lease (incl. some O&M) 267 267 275 300 300 300 300 300 TOTAL CAPITAL COSTS 40,351 45,437 27,670 13,576 14,365 12,781 8,580 9,347
TOTAL COSTS 66,709 72,700 55,437 41,719 43,760 42,725 39,089 40,431
PROJECTED CARRYOVER 51,322 35,886 38,717 40,795 42,691 45,126 46,752 Grant Carryover 40,185 34,886 37,717 39,795 42,691 45,126 46,752 GRT/SIB Carryover 11,137 1,000 1,000 1,000
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1.2 Transit Budget While the Rail Runner is obviously a mode of public transit, “transit” here refers to all other Rio Metro and partner services, including: . Sandoval County commuter bus routes and Route 366 in Bernalillo County; . Valencia County Dial-a-Ride, Pueblo of Isleta Dial-a-Ride and commuter bus routes; . Rio Rancho Dial-a-Ride for seniors and individuals with disabilities; . Job Access demand taxi service; . Bike share program; . ABQ RIDE fixed-route service; . NMDOT Park & Ride Purple Route, which replaces an early morning Rail Runner train and connects the Santa Fe County/NM 599 Rail Runner Station to Los Alamos; and . Rio Metro staff in the Administration and Finance, Marketing, Planning and Transit divisions.
The FY2020 transit budget comprises $23.8 million in revenues, $17.3 million in costs, and preserves the $5 million agency-wide cash reserve established in FY2015. Unlike the Rail Runner, which has significant capital commitments, the transit budget largely funds operations, maintenance and administration. Nevertheless, the transit budget contains some planning and capital investments, including vehicle replacements, University Blvd. BRT project development and transit-oriented development efforts, the construction of the Los Ranchos/Journal Center Rail Runner Station expansion, and the continued growth of the bike share program. Table 1-2-1: Transit Revenues
Transit Revenues State Fiscal Year (Thousands of Dollars) Capital & Operating FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 5307 Small Urban/5339 Small Urban 760 1,509 775 790 806 822 839 855 5307 Large Urban from Rail 50/50 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 5307 Large Urban from Rail 50/50 Carryover 1,500 1,500 5307 Large Urban Community Transportation 191 382 191 191 191 191 191 191 Subtotal, Urban Funds 3,651 4,591 2,166 2,181 2,197 2,213 2,230 2,246
5310/5311/5339 Vehicle Purchase 72 258 447 324 519 432 541 5311 Rural Operations 850 830 842 851 859 868 877 885 5304 Valencia County Transit Facility Eng. Report 52 Subtotal, Rural Funds 922 882 1,100 1,298 1,183 1,387 1,309 1,426
CMAQ TDM/Marketing 178 273 281 CMAQ Los Ranchos/Journal Center Stn. Expansion 900 900 CMAQ/PPTOD UNM/CNM/Sunport BRT Project Dev. 1,547 1,547 TAP/STP-U Bike Share Expansion/Replacement 511 563 750 750 STP-U Small Urban Valencia County Transit Facility 1,000 Subtotal, Discretionary Funds 3,136 3,283 281 750 0 1,750 0 0
TOTAL FEDERAL AND STATE REVENUES 7,709 8,755 3,546 4,230 3,380 5,350 3,539 3,672
Projected Carryover 1,625 2,582 5,497 6,475 6,671 7,100 7,178 7,729 Farebox 90 90 91 92 93 94 95 96 Advertising 88 100 100 100 100 100 100 100 Rio Metro GRT 12,300 12,700 12,546 12,797 13,053 13,314 13,580 13,852 Rio Metro GRT to Rail -1,200 -1,200 -1,200 -1,200 -1,200 -1,200 -1,200 -1,200 UNM/CNM/Sunport BRT Partners 800 800 TOTAL LOCAL REVENUES 13,703 15,072 17,034 18,263 18,717 19,408 19,753 20,577
TOTAL REVENUES 21,412 23,827 20,580 22,493 22,097 24,758 23,291 24,249
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Table 1-2-2: Transit Costs
Transit Costs State Fiscal Year (Thousands of Dollars) Operations & Maintenance FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Sandoval County Commuter Bus 1,470 1,470 1,492 1,537 1,583 1,630 1,679 1,730 Rio Rancho Dial-a-Ride 700 750 761 784 808 832 857 882 Subtotal, Sandoval County 2,170 2,220 2,253 2,321 2,391 2,462 2,536 2,612
Valencia County Dial-a-Ride and Fixed Route 1,500 1,600 1,624 1,673 1,723 1,775 1,828 1,883 Subtotal, Valencia County 1,500 1,600 1,624 1,673 1,723 1,775 1,828 1,883
ABQ RIDE 4,500 4,355 4,355 4,755 4,755 4,755 4,755 4,755 Job Access Program 382 382 382 382 382 382 382 382 Subtotal, Bernalillo County 4,882 4,737 4,737 5,137 5,137 5,137 5,137 5,137
Routes 366 and 505A 175 185 180 186 191 197 203 209 NMDOT Purple Route 145 150 152 157 162 166 171 176 Pueblo of Isleta Partnership 233 240 Subtotal, Regional Commuter 553 575 332 343 353 363 374 385
Administrative Overhead 2,400 2,400 2,472 2,546 2,623 2,701 2,782 2,866 Indirect Overhead (MRCOG) 1,245 1,200 1,200 1,200 1,200 1,200 1,200 1,200 TDM/Marketing 1,000 800 800 800 800 800 800 800 Ski Santa Fe (NCRTD) 15 15 15 15 15 15 15 15 UNM/CNM/Sunport BRT Project Dev./TOD 1,856 1,856 UNM/CNM/Sunport BRT Partners 800 800 RMRTD Studies and Plans 150 150 150 150 150 150 150 150 Valencia County Transit Facility Eng. Report 0 65 MRMPO Assistance 200 200 200 200 200 200 200 200 Bike Share Expansion/Replacement 598 659 878 878 Subtotal, Administration, Planning and Programs 8,265 8,146 4,837 5,789 4,988 5,944 5,147 5,231
TOTAL OPERATIONS & MAINTENANCE COSTS 17,369 17,277 13,783 15,263 14,592 15,681 15,022 15,248
Capital FY2019 Approved FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Valencia County Transit Facility 750 1,250 Rio Metro Vehicle Purchase 90 322 559 405 649 540 676 Los Ranchos/Journal Center Station Expansion 1,053 1,053 TOTAL CAPITAL COSTS 1,893 1,053 322 559 405 1,899 540 676
TOTAL COSTS 19,262 18,330 14,105 15,822 14,997 17,580 15,562 15,924
PROJECTED FUND BALANCE 10,497 11,475 11,671 12,100 12,178 12,729 13,325 Cash Reserve 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Projected Carryover 5,497 6,475 6,671 7,100 7,178 7,729 8,325
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Section 2: Accomplishments and Goals
The purpose of this section is to highlight each division’s major accomplishments in the past fiscal year and goals for the upcoming fiscal year. Although many of the larger and more costly efforts described below are covered in more detail in the subsequent NMRX and Transit capital plans, this section also calls attention to smaller activities that, for example, incrementally implement the broader goals and objectives of Rio Metro’s Long-Term Strategic Vision Plan.
2.1 Administration and Finance
FY2019 Accomplishments . Completed $60 million PTC funding package, including executing State Infrastructure Bank loan. . Issued RFP, negotiated and executed contract with Xorail, and began PTC implementation. . Submitted a Safety Risk Assessment and Risk Mitigation Plan to FRA and subsequently received approval of a temporary main line track exception extending the PTC deadline two years. . Monitored usage and gathered community feedback on Phase I bike share expansion and identified Phase II station locations.
FY2020 Goals . Complete installation of PTC infrastructure, leaving final testing, training and revenue service demonstration for the first half of FY2021. . Maintain adequate cash flow and reserves during PTC implementation. . Install 50 bike share stations and 250 bicycles as part of Phase II expansion.
2.2 Marketing Division
FY2019 Accomplishments . Completed website re-design in September 2018. . Implemented an interactive, responsive train scheduler (available on website/mobile devices) that allows passengers to plan their trip in an easier, more user-friendly way. . Conducted a Customer Feedback Survey, including questions regarding the train, and, for the first time, Rio Metro buses. . Expanded Seniors 62+ Ride Free Program to the entire 2019 calendar year. Year-over-year program ridership was up 35% in February and 12% in March. . Santa’s Village, Rio Metro’s most significant annual incentive event, had 6,000 attendees (10% increase over FY2018).
FY2020 Goals . Publish a “Riding Rio Metro” brochure that encompasses all services and positions Rio Metro as a multi-modal transportation organization. . Create vignettes of passengers from different target profiles sharing why they ride. . Conduct a Customer Feedback Survey. . Expand Rio Metro’s digital platform to include billboards.
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2.3 Planning Division
FY2019 Accomplishments . Completed five discretionary grant applications resulting in $31.9 million in federal funding for PTC implementation and associated improvements on the Rail Runner corridor. . Submitted a grant application for the Valencia County Transit Facility. While this application was not successful, Rio Metro secured funding to complete environmental and engineering services to advance the project in support of an FY2020 grant application. . Collaborated with the City of Albuquerque to develop an interim University Blvd. transit service alignment and operating plan, which is consistent with the recommendations of the UNM/CNM/Sunport study. . Completed Rio Metro’s Transit Asset Management (TAM) Plan prior to FTA’s October 1, 2018 deadline and began the integration of the TAM Plan with Rio Metro’s budget and capital planning activities, National Transit Database reporting, and internal administrative procedures. . Completed construction of Phase I of the Town of Bernalillo pedestrian safety improvement project. . Developed an initial “dashboard” that provides RMRTD staff access to information and analysis on performance data about Rio Metro ridership, operations and performance. Began preparing monthly Rail Runner and transit performance reports delivered to the RMRTD Board of Directors.
FY2020 Goals . Construct Los Ranchos/Journal Center Station parking and pedestrian improvements. . Continue collaboration with the City of Albuquerque and project partners on finalizing interim service design and advancing the implementation of transit service on University Blvd. . Complete the design and engineering of Phase II of the Town of Bernalillo pedestrian safety improvement project, including a potential pedestrian crossing of the railroad tracks and two roadway crossings. . Continue to pursue discretionary grant funding for the Valencia County Transit Facility, Rail Runner corridor improvements and other priority capital needs.
2.4 Rail Division
FY2019 Accomplishments . Completed maintenance (including the replacement of 12,500 railroad ties) and repairs on the Rail Runner corridor, including the replacement of bridge panels on the Rio Grande bridge. . Constructed Downtown Bernalillo Station Crossing, which included a new pedestrian crossing with gate arms, audible and visual warning devices, and an advance train warning system. Rio Metro and Operation Lifesaver conducted a joint public education effort on pedestrian safety at the crossing and along the rail corridor. . Completed the scope of work, schedule, initial data collection and coordination for PTC implementation that will, in turn, be carried out by the PTC contractor, Xorail. . Completed a Safety Risk Assessment and Risk Mitigation Plan for the NMRX system and implemented the capital improvements and operational modifications required by the plan in advance of the FRA deadline, thereby allowing the Rail Runner to continue operating at current levels.
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. In coordination with Bernalillo County, relocated and reconstructed the Desert Rd. crossing to include: the elimination of a skewed crossing configuration; new traffic signals and pavement markings on all approaches that serve vehicles and pedestrians; improved drainage infrastructure to prevent future track washouts; a four-quadrant gate system to prevent motorists from driving around gates when lowered; and fencing and landscaping that discourages trespassing and encourages safe crossing behavior. . Conduct eighth biennial NMRX Full Scale Exercise in Albuquerque, NM in June 2019. This exercise is critical to the Rail Runner, and is designed to test a scenario that includes an active shooter, chemical dispersal devices, decontamination, mass triage, and multi-agency communication.
FY2020 Goals . Construct the new Alameda siding between Alameda Blvd. and Alameda Rd. in Albuquerque to reduce delays and improve operating efficiencies. . Continue a facilities review and implement Americans with Disabilities Act improvements at Rail Runner stations including braille station signs, handrail modifications, and local agency notification/coordination. . Begin the first two locomotive engine overhauls (commonly referred to as “top deck” overhauls). The remaining seven locomotive overhauls will be phased over the next four years. . As part of NMDOT’s 2017 TIGER grant project, complete rail corridor improvements on the NMDOT-owned tracks between Lamy and Madrid, which is used almost exclusively by Amtrak (the Southwest Chief). These improvements include upgrading the signal and communications systems, track and culvert replacement, and fencing. . Collaborate with the City of Albuquerque and other stakeholders to determine if and how the Rail Runner may serve Balloon Fiesta Park.
2.5 Transit Division
FY2019 Accomplishments . Purchased Remix planning and scheduling software to more efficiently evaluate existing routes, develop new routes/schedules, and create bid rosters; and to minimize the staff hours required to complete these tasks manually. . Implemented Route 210 deviated fixed route service on NM 6 in Los Lunas (June 2018). . Installed fareboxes on all Rio Rancho Dial-a-Ride buses and changed fare structure to be consistent with Valencia County Dial-a-Ride. . Implemented the See Something Say Something program by displaying posters on all buses and at offices to improve customer and employee safety. . Upgraded Trapeze schedule software in partnership with ABQ RIDE. . Redesigned and replaced all Rio Metro bus stop signs in Sandoval and Valencia counties. . Issued a Request for Proposals (RFP) jointly with North Central Regional Transit District for driver/dispatcher/maintenance uniforms. . Issued an RFP for a new dial-a-ride scheduling software with options including automatic passenger counters, automatic vehicle location, automated voice annunciators, real-time vehicle tracking and other customer-side enhancements, and data collection required for federal and state reporting.
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. Issued a Request for Qualifications for the Job Access Program to solicit responses from both taxi and Transportation Network Companies (TNCs) such as Uber and Lyft.
FY2020 Goals . Implement anti-human trafficking campaign to include training bus operators to look for signs of human trafficking, and placing posters on buses and in offices. . Develop a training curriculum to improve operational consistency between both Rio Rancho and Valencia County divisions, ensure compliance with federal and state safety regulations and enhance customer service. . Evaluate the performance of and implement route, schedule and stop changes to Route 206 in the City of Belen. . Identify, evaluate and implement potential changes to Rio Rancho Dial-a-Ride, including expanding the service area and/or providing service to the general public. . Identify, evaluate and implement changes to the Job Access program that would improve operational efficiency and ridership, including the developing a new brochure and informational material.
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Section 3: New Mexico Rail Runner Express Capital Plan
The FY2020-FY2026 New Mexico Rail Runner Express (NMRX) Capital Plan finds it basis in the 2013 memorandum of agreement (MOA) between Rio Metro and NMDOT:
The parties shall jointly develop a five (5) year NMRX and NMRX Corridor capital maintenance plan/capital improvement plan that will be subject to the joint approval of the RMRTD Chief Executive Officer and the NMDOT Cabinet Secretary. The capital maintenance/capital improvement plan will be reviewed annually and updated at least every two (2) years. The plan shall focus on maintaining NMRX in a safe condition and a state of good repair and shall identify the projected annual costs of planned programs, projects, major purchases, and activities; projected annual funding amounts by funding source for each program, project, major purchase or activity; and a demonstration that the plan will maintain NMRX in a safe condition and a state of good repair. The plan shall comply with the FTA-required NMRX capital asset management plan and shall demonstrate how the programmed expenditures assist in meeting NMRX performance targets. The plan will be presented to the STC by RMRTD as part of the NMRX annual report.
As alluded to above, the NMRX Capital Plan is inextricably linked with Rio Metro’s Transit Asset Management (TAM) Plan. In part, this satisfies 49 USC 5337(b)(2), which requires that projects receiving Section 5337 State of Good Repair funding be included in a recipient’s TAM Plan. Moreover, because the NMRX Capital Plan is updated annually as part of Rio Metro’s Short Range Plan—whereas the TAM Plan is updated every four years—this approach is more responsive to changing asset conditions, previously unidentified needs, and known budgetary constraints.
The NMRX Capital Plan is divided into five programs: 1. The Capital Maintenance Program accounts for the projects necessary to maintain the rolling stock, signals, fixed guideway, structures and communications equipment in a state of good repair. These projects are typically funded with Section 5337 funding. 2. The Grade Crossing Improvement Program lists highway-rail and pedestrian-rail crossings scheduled for repair or reconstruction. Unless otherwise noted, these projects are funded by NMDOT through the Section 130 Railway-Highway Crossings program and/or tenant railroad trackage fees and contributions. 3. The Bridge Improvement Program is derived from the NMRX Annual Bridge Inspection Report and input from Rio Metro staff and NMDOT’s Rail and Bridge Design bureaus. 4. The Capital Projects Program includes funded and unfunded capital projects that have the potential to enhance safety, add track capacity, increase train speed and reduce travel time, improve facilities and equipment, implement Americans with Disabilities Act modifications, etc. 5. Plans and Studies includes various efforts that, if pursued, would likely results in significant capital and operational investments on the NMRX system.
Each program includes a table with project titles, funding source, costs allocated by fiscal year of expenditure, and total costs. The tables are accompanied by brief descriptions of each project, and where applicable, status updates. Also, as noted in the introduction to Rio Metro’s Short Range Plan and more thoroughly in the TAM Plan, all funded projects reflect Rio Metro’s investment priorities based, in part, on the outputs of lifecycle cost models and Rio Metro and NMDOT staff input.
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Finally, the NMRX Capital Plan includes improvements on segments of the NMRX system that are not traversed by the Rail Runner, but are used by Amtrak and/or BNSF.1 Rio Metro can neither apply federal formula funds or gross receipts tax revenues (GRT) toward projects along such segments, nor does it have direct capital responsibility for them (as defined by the TAM rule). These projects are highlighted with an asterisk noting Rio Metro’s lack of direct capital responsibility.
Nevertheless, NMDOT receives federal formula grants (e.g., Section 130), discretionary grants (e.g., TIGER), and trackage fees paid by Amtrak and BNSF that can be applied toward projects off the Rail Runner corridor. Consequently, these projects are included in the NMRX Capital Plan because they 1) impact the broader NMRX system; and 2) their funding sometimes passes through Rio Metro’s financial system when NMDOT utilizes Rio Metro’s contract with Herzog Transit Services, Inc. (HTSI). In these instances, NMDOT’s (or another agency’s) participation is also noted.
1 “Rail Runner” refers to the commuter rail service owned by NMDOT and operated by Rio Metro. “NMRX system” refers to the railroad infrastructure likewise owned by NMDOT and variously used by Amtrak, BNSF and the Rail Runner.
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3.1 Capital Maintenance Program The capital maintenance program consumes a significant portion of Rio Metro’s Section 5337 State of Good Repair apportionment, and is typically the largest of the funded programs in the NMRX Capital Plan. Most of the projects are “programmatic”—that is, they receive about the same amount of funding annually to maintain an asset (e.g., railroad ties) at an acceptable condition as determined by staff and the TAM Plan’s lifecycle cost models. Other projects, like locomotive overhauls, are discrete, one-time costs that arise at a specific time in an asset’s lifecycle.
Capital maintenance projects are divided into four categories: rolling stock (e.g., train cars), fixed guideway (tracks, signals, bridges, stations, etc.), facilities (e.g., stations) and equipment.
3.1.1 Rolling Stock Clean Oil, Test and Stencil (COT&S): Every four years, each Bombardier BiLevel cab and coach car undergoes a detailed inspection and replacement of all major air valves and brake actuators as required by the Federal Railroad Administration (FRA). This process is referred to as “clean, oil, test and stencil” (COT&S). There are 13 coach cars and 9 cab cars in the Rail Runner fleet, which means that 5 to 6 cars are subject to this requirement each year. The annual cost, which includes the COT&S kits, is $170,000.
Exterior Refinish: The cab and coach cars entered service in 2006 and 2008. Since that time, weathering (sunlight, rain, wind and sand) has negatively affected the exterior paint and Rail Runner logo, and altogether diminished the look and appeal of the rolling stock. Several companies specialize in refinishing car exteriors, which includes paint touch up, waxing and buffing, and treating the entire exterior with a weather- and UV-resistant coating. Approximately $220,000 would be needed to refinish all 22 cars ($10,000 each): 10 in FY2020, 10 in FY2021 and 2 in FY2022 vehicles.
Heating, Ventilation and Air Conditioning (HVAC) Overhaul/Conversion: Each of the 22 cab and coach cars has 2 HVAC units that must be overhauled periodically and also converted at their first overhaul to accept a new refrigerant based on US EPA rules. The cost per unit is $20,000, and the program provides funding for all 44 overhauls within the seven-year program.
Cab/Coach Car Midlife Overhaul: Although far less involved than a locomotive overhaul, each cab and coach car require some maintenance when they reach midlife. $1,000,000 is reserved in FY2026 to replace seats and door motors, rebuild the trucks, and refinish the exterior, if necessary, on six cab cars and six coach cars that entered service in 2006. Depending on each car’s condition and the recency of other treatments, these overhauls may be staggered into later years.
Head End Power (HEP) Overhaul: Each locomotive has a main engine that applies power to the wheels and a head end power (HEP) engine that powers the lighting, HVAC and other electrical systems in cab and coach cars. HEPs must be overhauled as they approach their maximum recommended hours of use. One HEP will be overhauled per year at an annual cost of $160,000.
15 Table 3-1: Capital Maintenance Program
Capital Maintenance Program Project Unit Unit Cost FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Rolling Stock Cab/Coach Clean, Oil, Test & Stencil Annual Cost $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 $1,190,000 Cab/Coach Exterior Refinish 22 $10,000 $100,000 $100,000 $20,000 $220,000 Cab/Coach HVAC Overhaul/Conversion 44 $20,000 $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 $100,000 $880,000 Cab Midlife Overhaul 6 $100,000 $600,000 $600,000 Coach Midlife Overhaul 4 $100,000 $400,000 $400,000 Loco. Head End Power (HEP) Overhaul 1/Year $160,000 $160,000 $160,000 $160,000 $160,000 $160,000 $160,000 $160,000 $1,120,000 Loco. Top Deck Overhaul 101 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 102 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 103 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 104 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 105 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 106 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 107 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 108 1 $600,000 $600,000 $600,000 Loco. Top Deck Overhaul 109 1 $600,000 $600,000 $600,000 Loco. Traction Motor Repair 8 Repairs/Year $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $1,400,000 Loco. Turbo Replacement 1/Year $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $168,000 Coupler Repair/Replacement 4/Year $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $140,000 Wheel Replacement 15/Year $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $350,000 Fixed Guideway Ballast 10,000 Tons/Year $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $1,400,000 Bridge Components Annual Cost $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $210,000 Emergency Drainage Cleanout Annual Cost $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $560,000 Fencing 10 Miles/Year $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $350,000 Frog Replacement 5/Year $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $350,000 Other Track Material Annual Cost $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $350,000 PTC Capital Maintenance Annual Cost $3,500,000 $1,750,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $19,250,000 Signal Component Replacement Annual Cost $189,000 $189,000 $189,000 $189,000 $189,000 $189,000 $189,000 $189,000 $1,323,000 Ties 11,500/Year $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $7,000,000 Ongoing Capital Maintenance Annual Cost $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,750,000 Facilities Station IT Refresh Annual Cost $172,000 $172,000 $172,000 $172,000 $172,000 $172,000 $172,000 $172,000 $1,204,000 Station Rehabilitation Annual Cost $230,000 $230,000 $230,000 $230,000 $230,000 $230,000 $230,000 $230,000 $1,610,000 Station Signage Refresh Annual Cost $19,000 $19,000 $19,000 $19,000 $19,000 $19,000 $19,000 $19,000 $133,000 Equipment Communications System (Radios) 1 $50,000 $50,000 $50,000 Total $4,374,000 $6,124,000 $7,844,000 $7,774,000 $7,174,000 $6,574,000 $7,544,000 $47,408,000
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Locomotive 101-109 Top Deck Overhauls: Rail Runner service utilizes nine Motive Power MP36PH-3C locomotives. Five were built in 2005 and four were built in 2008. Locomotives are typically subject to a “midlife” overhaul 15 years from their first date of use. Midlife overhauls are necessary to correct wear in mechanical and electrical parts, including the main engine, traction motors, trucks, switchgear, electrical components, turbos, etc. Because many of these components are already repaired, replaced or overhauled through other projects in this capital maintenance program, the “top deck” overhaul focuses on the prime mover (diesel engine) and the main generator that powers the traction motors.
According to the lifecycle cost models, the five oldest locomotives should all be overhauled in FY2021 and the remainder should be overhauled in FY2024. However, because the capital maintenance budget cannot absorb the $5.4 million ($600,000 per locomotive) to perform these overhauls over just two years, the overhauls will be spread over five years. Therefore, two locomotives per year will be overhauled between FY2020 and FY2023. The ninth locomotive will be overhauled in FY2024.
PTC Capital Maintenance: Following PTC installation in the first half of FY2021, the onboard, wayside, communication and hosted back office segments will require significant maintenance and component replacement. Furthermore, the PTC system requires periodic licensing fees and software/hardware upgrades. This project anticipates these needs by programming $1,750,000 in FY2021 and $3,500,000 in subsequent years.
Traction Motor Repair: Traction motors are the electric motors in the truck assembly of a locomotive that turn the wheels when power is applied from the main engine. Rail Runner locomotives experience traction motor failures at higher rates than other passenger rail operators for a variety of environmental reasons including altitude, climate and grade. When a traction motor fails, it has to be shipped out of state because of the specialized equipment and parts required to perform the repairs. The program allocates $200,000 annually for traction motor repairs.
Turbocharger Replacement: The turbochargers on Rail Runner locomotives need to be replaced periodically due to normal wear and lifecycle replacement requirements. $24,000 is included in each of the program’s seven years to replace one turbocharger.
Wheel Replacement Program: Locomotive and car wheels wear over time and must be replaced based on FRA’s regulations pertaining to wear. This program allocates $50,000 per year to replace approximately 15 wheels on Rail Runner rolling stock.
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3.1.2 Fixed Guideway Note: Projects labeled “Material Only” exclude labor. Instead, this labor is budgeted in Rio Metro’s annual operations and maintenance contract with HTSI.
Ballast (Material Only): Ballast is used in the undercutting and resurfacing processes to restore the roadbed upon which the ties and rail rest. Similar to repaving a highway, periodically cleaning and replacing the ballast helps maintain the tracks’ alignment and ensures a safe and smooth ride. $200,000 is allocated annually to purchase 10,000 tons of ballast.
Bridge Components (Material Only): $30,000 is allocated annually to purchase bridge components for minor or immediate repairs identified in the annual bridge inspection process.
Emergency Drainage Cleanout: Pipes, culverts and other drainage structures along the guideway can become clogged or damaged because of flooding or excessive use and may require emergency cleaning or repairs. While the cost of this work can vary widely from year to year, $80,000 is set aside annually in line with historical costs.
Frog Replacement: Frogs are an integral part of a railroad turnout or switch. Frogs require grinding and welding at periodic intervals to extend their service life, and eventually need to be replaced. The life span of a frog is highly dependent on the tonnage that it carries, requiring some to be replaced more often than others. Based on historical need, $50,000 is allocated to replace up to five frogs per year.
Other Track Material (Material Only): In addition to ties, ballast and rail, the guideway requires other minor components such as anchors, tie plates, spikes, etc. to remain operable and in a state of good repair. $50,000 per year is programmed to purchase these ancillary materials.
Signal Component Replacement (Material Only): The signal system controls the movement of trains and is essential to safety. Major components of this system—including control points; intermediate signals; signal bungalows; switches and switch heaters; highway-grade crossing gates and signals; high water detectors; dragging equipment detectors; pole line circuits; data and voice communications equipment; etc.—have subcomponents that must be replaced periodically as they reach the end of their useful life or because of the operating environment. $189,000 is allocated annually to replace these components.
Ties (Material Only): In order to keep the track in a state of good repair and at a suitable FRA-designated class for Rail Runner and Amtrak passenger service (typically Class IV), about 11,500 ties are replaced each year. $1 million per year is programmed to purchase these ties.
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Ongoing Capital Maintenance: This project reserves funding for the capital maintenance of rolling stock, fixed guideway, facilities and equipment that are not otherwise anticipated by the previous projects. The amount allocated to this project is typically the difference between preceding project costs and the anticipated obligation for the Section 5337 program, which can vary from year to year. Accordingly, the final amount in Rio Metro’s grant application for this project is commonly adjusted upward or downward from the amount shown in Table 3-1 ($250,000).
3.1.3 Facilities Station IT Refresh: Each of the 15 Rail Runner station has multiple IT, audio and security components, including a PC, router, network switch, uninterrupted power supply, audio controller, amplifier, speakers, cameras, DVR, message board, etc. These components reach the end of their useful lives between 5 and 10 years, so the capital maintenance program now includes $170,000 annually to ensure that each station’s IT components may be replaced every 7 years.
Station Rehabilitation: As with the Rail Runner fleet, station infrastructure, especially parking lots, are beginning to show wear and may require a variety of treatments (e.g., crack sealing, overlay, and milling and paving). Based on the lifecycle cost models, Rio Metro should begin setting aside approximately $230,000 per year, on average, to maintain them in a state of good repair.
Station Signage Refresh: There are signs of various types (monument, wayfinding, kiosk, etc.) and sizes at Rail Runner stations that are wearing, particularly because of UV- and sun- related damage. Based on the lifecycle cost models, Rio Metro should begin setting aside approximately $19,000 per year, on average, for repainting and resurfacing, and replacing components and sign faces.
3.1.4 Equipment Communications Equipment (Radios): Almost all Rio Metro rail staff utilize a radio (handheld or vehicle based) on a regular basis to monitor train activity, respond to emergencies, maintenance calls, weather events, etc. The entire set of radios is scheduled to be replaced in FY2022 at an estimated cost of $50,000.
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3.2 Grade Crossing Improvement Program The NMRX system has approximately 120 public highway- and pedestrian-railroad grade crossings. About 80 of these crossings are traversed by the Rail Runner, but others, for which Rio Metro has no direct capital responsibility, are used exclusively by Amtrak (e.g., between control points Madrid and Lamy) or by BNSF (e.g., crossings on industry spurs).
Over the years, NMDOT and Rio Metro have worked cooperatively to close or improve these crossings, as they are locations where trains, vehicles, pedestrians and bicyclists can potentially come into conflict. In fact, NMDOT continues to allocate a portion of the state’s Section 130 (Railway-Highway Crossings Program) apportionment from USDOT for NMRX system crossings. These Section 130 funds are sometimes supplemented by tenant railroad contributions and local government funding when their highway and pedestrian projects require crossing improvements. Table 3-2 identifies crossings presently funded through the Section 130 program and unfunded crossings that are likely candidates for Section 130 funding as it becomes available.
Unless otherwise noted, the crossings described on the following pages are typically reconstructed to address the following common issues: . The crossing has sunk below the level of the roadway and the field-side boards (those between the rails and the roadway edge) have turned inward toward the rail. This dip-like condition allows water to collect underneath and undermine the crossing and the approaching asphalt. . The crossing boards are made of a material other than concrete (e.g., rubber, timber). These materials are more likely to deteriorate and deform. To increase longevity, all crossings are now reconstructed with concrete panels. . The ties supporting the crossing boards have deteriorated, causing the screw spikes that hold the crossings boards in place to back out.
3.2.1 Funded Crossings Alta Vista Trail (Santa Fe): While signed, the existing sidewalk that crosses the railroad tracks on the south side of Alta Vista St. lacks lights and gates. This project will utilize $97,000 in Section 130 funds in FY2020 to install lights and gates at this east-west crossing, thereby converting it into a multi- use trail crossing in conjunction with a City of Santa Fe project to extend the Rail Trail.
013759J Avenida Bernalillo (Town of Bernalillo): The Avenida Bernalillo crossing, which includes Main 1 and the Bernalillo Siding, will receive new gate mechanisms at and sidewalks through the crossing to connect with recently constructed pedestrian improvements in the vicinity of the Downtown Bernalillo Station. $400,000 is allocated in F2021.
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Table 3-2: Grade Crossing Improvement Program
Grade Crossing Improvement Program Funded Crossing Funding FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Alta Vista Trail 130 $97,000 $97,000 Avenida Bernalillo 130 $400,000 $400,000 Courthouse Road* HSIP TBD TBD Indian Service Road 88** CMAQ TBD Lucero Road 130 $160,000 $160,000 Ortega Road 130 $165,000 $165,000 Rio Bravo Boulevard*** STP-U TBD Sawmill Spur: 8th Street† 130 $150,000 $150,000 Woodward Road*** STP-U TBD Subtotal $257,000 $550,000 $165,000 $0 $0 $0 $0 $972,000
Unfunded Crossing Funding FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Claremont Avenue -- $472,000 $472,000 Griego Road -- $185,000 $185,000 Lomas Blvd. -- $98,000 $98,000 Menaul Blvd. -- $204,000 $204,000 Tribal Road 54 -- $200,000 $200,000 Trujillo Road -- $185,000 $185,000 Subtotal $0 $0 $302,000 $472,000 $0 $570,000 $0 $1,344,000 Total Cost $257,000 $550,000 $467,000 $472,000 $0 $570,000 $0 $2,316,000 *Project funded/budgeted by the Village of Los Lunas. Does not appear in Rio Metro's budget. **Project funded/budgeted by Kewa Pueblo. Does not appear in Rio Metro's budget. ***Project funded/budgeted by Bernalillo County. Does not appear in Rio Metro's budget.
019462Y Courthouse Road (Los Lunas): As part of a larger safety improvement project, the Courthouse Rd. grade crossing will be relocated approximately 200 feet north and aligned perpendicular to the tracks. A four-quadrant gate system will also be installed that will protect the sidewalks at the crossing and make the crossing quiet-zone compatible. The larger project has HSIP funding in FY2020 and FY2021, although costs specifically attributable to the crossing are not presently known.
013737J Indian Service Road 88 (Kewa Pueblo): Kewa Pueblo is constructing a multi-use trail along ISR 88, which will include improvements to the existing crossing east of the Kewa Station. The larger project has CMAQ funding in FY2020, although costs specifically attributable to the crossing are not presently known.
013760D Lucero Road (Town of Bernalillo): $160,000 has been programmed in FY2020 to construct pedestrian improvements in connection with the Downtown Bernalillo Station Crossing and Trail Safety Improvements, Phase II. The timber crossing panel was recently replaced with a concrete panel in FY2019.
013773E Ortega Road (North Valley): $165,000 has been programmed in FY2022 to reconstruct this timber crossing.
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019424P Rio Bravo Boulevard (Bernalillo County): As part of a larger project to reconstruct the Rio Bravo Blvd./2nd St. intersection, the crossing will be reconstructed to include the replacement of cantilever signals with a signal bridge. The larger project has STP-U funding in FY2020, although costs directly attributable to the crossing are not presently known.
Saw Mill Spur: 019373G 8th Street (Albuquerque): The Saw Mill spur extends west from Main 1 and allows BNSF to occasionally serve commercial and industrial businesses in the Saw Mill neighborhood located between I-40 and Mountain Rd. The Saw Mill spur crosses 1st, 2nd, 3rd, 4th, 5th, 6th, 8th and 12th streets. These crossings have rubber and timber panels that are warping, sinking and in some cases unravelling. The 8th St. crossing features three tracks, one of which was upgraded with concrete panels in 2015. The remaining two crossings will receive concrete panels in FY2021 at a cost of $150,000.
019415R Woodward Road (Bernalillo County): As part of a larger project to improve Woodward Rd., the Woodward Rd. grade crossing will be reconstructed and a four-quadrant gate system will be installed. The larger project has STP-U funding in FY2020, although costs directly attributable to the crossing are not presently known.
3.2.2 Unfunded Crossings 019359L Claremont Avenue (North Valley): The rubber crossing boards have reached the end of their useful life and need to be replaced with concrete panels. The NMRX Grade Crossing Pedestrian & Bicyclist Safety Study also calls for extending the panels, relocating gate masts and guardrails that are in line with existing sidewalks, constructing the sidewalks through the crossing, and potentially relocating a utility pole. Additional signage, markings and detectable warning surfaces would also be installed. $472,000 in FY2023 would be adequate to construct these improvements.
019453A Griego Road (Los Lunas): The Griego Rd. crossing has settled, causing a depression in the roadway and track that will worsen over time. Although the crossing features concrete panels, their first- generation design precludes easy removal and maintenance. The only option is to reconstruct the crossing. Accordingly, $185,000 is recommended in FY2025.
019399J Lomas Blvd. Median Gates (Albuquerque): The two existing gate arms on the shoulders of Lomas Blvd. are each long enough to span three vehicle lanes. However, their excessive length leads to several
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problems: damage during high winds, long descent times to reach their final horizontal position, and gate mechanism wear. The NMRX Grade Crossing Pedestrian & Bicyclist Safety Study also called for extending the existing panels and modifying the sidewalk width for ADA compliance, in addition to installing additional signage, markings and detectable warning surfaces. $98,000 is recommended in FY2022 to construct these improvements.
019360F Menaul Blvd. Median Gates (Albuquerque): The two existing gate arms at the Menaul Blvd. crossing suffer the same issues as those at Lomas Blvd. and would likewise benefit from median gates so that the length of the existing gate arms may be reduced. The NMRX Grade Crossing Pedestrian & Bicyclist Safety Study also called for relocating the existing masts to meet ADA requirements for sidewalk width, diverting the sidewalk around a utility pole, and installing additional signage, markings and detectable warning surfaces. $204,000 is recommended in FY2022 to construct these improvements.
019445H Tribal Road 54 Cut-Off Track (Isleta Pueblo): The crossing at Tribal Rd. 54 has two tracks, Main 1 and a cut-off track used by Amtrak trains that connects the Albuquerque Subdivision to the Gallup Subdivision that is part of BNSF’s Southern Transcontinental route. While the Main 1 crossing was recently reconstructed, the cut-off track has settled, causing a depression that affects both motorists and trains. Furthermore, because this crossing is in the middle of a curve, it is possible that train wheels could leave the rail and ride on the wooden crossing board. Finally, the deteriorating ballast is hindering drainage, which will exacerbate these conditions with time. $200,000 is recommended in FY2025 to reconstruction this crossing.
019457C Trujillo Road (Los Lunas): Like Griego Rd., the Trujillo Rd. crossing has settled, causing a depression in the roadway and track that will worsen over time. Although the crossing features concrete panels, their first-generation design precludes easy removal and maintenance. The only option is to reconstruct the crossing. Accordingly, $185,000 is recommended in FY2025.
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3.3 Bridge Improvement Program Each of the 100+ bridges on the NMRX system are inspected annually per FRA regulations. The findings of those inspections and Rio Metro, NMDOT Rail Bureau and NMDOT Bridge Design Bureau professional judgement all feed into developing this program.
Table 3-3: Bridge Improvement Program Bridge Improvement Program Bridge # Funding FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total AB0853.61* TBD $250,000 $250,000 $500,000 AB0864.78 TBD TBD -- AB0877.34 5337 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Total Cost $100,000 $100,000 $100,000 $100,000 $350,000 $250,000 $0 $1,000,000 *Bridge is not on Rail Runner corridor; therefore, only trackage fees, other NMDOT-controlled funds, or a federal discretionary source (e.g., BUILD grant) may support its repair/replacement.
Bridge AB0853.61 (Santa Fe County): Located 1.5 miles northeast of the Village of Cerrillos, Bridge 853.61 was constructed in 1962 and needs to be replaced. There are structural issues affecting the load rating, including fatigue to angles welded to the bottom of the stringers. $250,000 is allocated in both FY2024 and FY2025 to replace the bridge.
Bridge AB0864.78 (Kewa Pueblo): Located 0.5 miles east of the Kewa Station, this bridge was constructed in 1926 and has been periodically repaired over the years. Replacing the deck is a priority to NMDOT’s Bridge Design Bureau, although the fund source and costs associated with that work have yet to be identified.
Bridge AB0877.34 (San Felipe Pueblo): Bridge AB0877.34 was constructed in 1922 and is a candidate for replacement with multiple culverts. $500,000 will be committed to this endeavor between FY2020 and FY2024.
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3.4 Capital Projects Program Unlike the three previous programs, the capital projects program incorporates projects that do not focus exclusively on capital maintenance, rehabilitation and reconstruction; instead, these projects more broadly address the safety, capacity, efficiency, accessibility, maintainability, etc. of the NMRX system. Furthermore, these projects may have originated for any number of reasons: a response to a federal mandate (e.g., PTC); a recommendation from management, maintenance or operations staff; a long- standing need identified in previous iterations of the Short Range Plan; a step toward realizing the goals and objectives of Rio Metro’s Long Term Strategic Vision Plan; or a desire of a neighboring local government.
Regardless of their origin, the projects are categorized as either funded or unfunded. Funded projects have committed funding and Rio Metro staff and/or another agency are actively working toward their fruition. Unfunded projects are presented without priority; however, a subset of the unfunded projects is prioritized in Rio Metro’s Infrastructure Capital Improvements Plan (ICIP; Section 5 of the Short Range Plan), reflecting the agency’s near-term priorities. These projects are prime candidates for federal discretionary applications, capital outlay requests or other federal and state funds that may become available.
Table 3-4-1: Funded Capital Projects
Capital Projects Program (Funded) Rio Metro Projects Project Funding FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Alameda Siding STP-U $1,600,000 $1,600,000 Centralized Traffic Control, STP-U, $5,018,615 $5,018,615 $10,037,230 Abajo to Hahn Cap. Outlay Los Ranchos Station Parking and STP-U $1,053,371 $1,053,371 Pedestrian Improvements STP-U, Main 2 Extension (Hahn Lead) $902,979 $4,509,110 $5,412,089 Cap. Outlay Maintenance Facility Improvements 5337 $100,000 $300,000 $1,300,000 $1,300,000 $3,000,000 Positive Train Control Implementation Multiple $34,500,000 $20,500,000 $55,000,000 Positive Train Control Debt Service GRT $54,052 $109,000 $109,000 $786,149 $786,149 $786,149 $786,149 $3,416,648 CRISI, Positive Train Control/Wi-Fi Integration $3,121,053 $3,121,053 Cap. Outlay Subtotal $40,328,476 $20,609,000 $5,127,615 $6,807,743 $5,595,259 $2,086,149 $2,086,149 $82,640,391
Other Agency Projects Project Funding FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Balloon Fiesta Park Access* Cap. Outlay $4,000,000 $4,000,000 Dtwn. Bernalillo Station Crossing and HSIP $425,000 $1,674,840 $2,099,840 Trail Safety Improvements, Phase II** Southwest Chief Improvements*** TIGER $6,150,000 $6,150,000 Subtotal $6,575,000 $1,674,840 $4,000,000 $0 $0 $0 $0 $12,249,840 Total $46,903,476 $22,283,840 $9,127,615 $6,807,743 $5,595,259 $2,086,149 $2,086,149 $94,890,231 *Project funded/budgeted by City of Albuquerque. Does not appear in Rio Metro's budget. **Project funded/budgeted by Town of Bernalillo. Does not appear in Rio Metro's budget. ***Project funded/budgted by NMDOT. Does not appear in Rio Metro's budget.
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3.4.1 Funded Capital Projects Alameda Siding: Main 1 runs for approximately 14 miles between Control Point Hahn (Griegos Rd.) and the Town of Bernalillo with no opportunity for trains to pass—the longest such stretch along the Rail Runner corridor. Constructing a 1,500-foot passing siding between Alameda Blvd. and Alameda Rd. will improve the on-time performance of Amtrak, BNSF and Rail Runner trains and give dispatchers greater scheduling flexibility in this congested corridor. $1.6 million in STP-U funds (including local match) from the MRMPO TIP will fund new subgrade, ballast, track, turnouts and control points. Approximately $1.3 million was received in FY2017 and the remaining $300,000 was recently made available in FY2019. This project will be completed in FY2020.
Centralized Traffic Control, Control Point Abajo to Control Point Hahn: This project will install Centralized Traffic Control (CTC) along a 4.7-mile stretch of double track in Downtown Albuquerque where train movements are currently authorized by written track warrants or occur within restricted limits at speeds not exceeding 20 mph. Rio Metro expects that the efficiency gained by CTC will enable train speeds up to 60 mph and save passengers traveling through Downtown Albuquerque 8.75 minutes. The project will also reduce the number of conflicting train movements that frequently delay Amtrak, BNSF, and Rail Runner trains. Furthermore, CTC will provide dispatch with markedly better oversight of train movements and also bolster passenger and freight safety once overlain by Positive Train Control. The $10 million budget is largely comprised of $8.5 million in STP-U garnered through the TIP process in FY2022 and FY2023, which will be matched with GRT.
Los Ranchos Station Parking and Pedestrian Improvements: In 2012, Rio Metro acquired the land west of the railroad tracks at the Los Ranchos/Journal Center Station for future expansion. In FY2019, the plans to construct a park-and-ride with pedestrian connections to the existing platform were completed; agreements/permits with the City of Albuquerque, Bernalillo County and NMDOT were secured; the
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project was bid; and construction commenced. Construction will continue through FY2020 on a budget of approximately $1 million funded primarily by the STP-U program.
Main 2 (Hahn Lead) Extension: As noted with the Alameda Siding project, there are no passing locations on the 14-mile stretch of track between Control Point Hahn (Griegos Rd.) in Albuquerque and the Town of Bernalillo. This project will extend Main 2 (Hahn Lead) 1.3 miles north from MP 899.1 to MP 897.9. Currently, this section of track is dilapidated, requiring that the existing roadbed, bridges, and track be reconstructed, along with the installation of new signals and switches. These improvements will provide more scheduling flexibility, in addition to allowing Amtrak and BNSF trains to pass Rail Runner trains stopped at the Montano Station. The $5.4 million project will be initiated in FY2024, supported largely by STP-U funds garnered through the TIP process in FY2023 and FY2024.
Maintenance Facility Improvements: Rio Metro conducted a feasibility study in 2017 that identified potential improvements to and alternative layouts for the NMRX maintenance facility. For example, the NMRX pit shelter is not enclosed and is exposed to the elements including precipitation, wind, dust and sunlight. Furthermore, office and warehouse space are currently leased to house Rio Metro and HTSI staff and equipment. Rio Metro and HTSI could forgo the lease if a new, more accommodating space were constructed. Costs of an improved maintenance facility vary depending on the scope, although a substantially improved facility is estimated to cost $15 million. Between FY2023 and FY2026, $3 million in Section 5337 funds (including local match) have been reserved to initiate this project.
Positive Train Control (PTC): As required by federal law and detailed in FRA regulations, PTC is intended to prevent train collisions, overspeed derailments, work zone incursions and train movements through improperly positioned switches. The I-ETMS PTC solution that Rio Metro is implementing on the NMRX system between Belen and Santa Fe relies on GPS and constant radio/Wi-Fi communication between a back-office server, dispatching software, wayside signals and switches, and locomotives to prevent the aforementioned accidents from occurring. While potentially more costly than other technologies, I-ETMS was developed by a consortium of the major Class I railroads and is most compatible with Amtrak and BNSF.
The estimated cost of PTC is $60 million, and will be funded with a combination of GRT, Section 5337, STP- U, FRA PTC grant, and State Infrastructure Bank (SIB) funds, in addition to a $29.4 million Consolidated Rail Infrastructure and Safety Improvements (CRISI) PTC grant that was awarded to Rio Metro in FY2019. Also, the PTC deadline was extended two years from December 31, 2018 to December 31, 2020 after Rio Metro installed safety improvements (e.g., electric locks), implemented more stringent operating protocols, and received conditional approval of a temporary main line track exception from FRA. Accordingly, PTC funds will largely be expended in FY2020 and FY2021 (some expenses will have been incurred in FY2019).
Positive Train Control Debt Service: From FY2020 to FY2037, Rio Metro will make debt service payments to the state for the $10.9 million SIB loan that is matching federal funds for PTC. Payments are purposefully lower during PTC implementation, but rise to approximately $786,000 starting in FY2023.
Positive Train Control/Wi-Fi Integration: Rio Metro will transform an end-of-life WiMAX system at stations and onboard trains into a private, Long-Term Evolution (LTE) system. This upgrade will vastly improve Wi-Fi performance—allowing passengers to remain productive on trips that typically average over 45 miles in length, while also permitting the transmission of security video feeds, fare transactions, telemetry data, and passenger notification system messages. Furthermore, the project will enable the Wi-
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Fi system to act as a redundant means of transmitting PTC data in rugged, rural locations where other forms of communication (e.g., cellular) may prove less reliable. Consequently, improved PTC uptime will bolster passenger safety, while also minimizing PTC-related delays to Rail Runner, Amtrak and BNSF trains. Rio Metro received a $2.5 million CRISI grant ($3.1 million with match) from FRA in FY2019 to fund this project, which will be completed in FY2020/FY2021.
Balloon Fiesta Park Access (City of Albuquerque Project): In the 2019 capital outlay bill, the City of Albuquerque received $7.5 million from the state legislature to construct a suite of improvements to relieve congestion at Balloon Fiesta Park. Improved rail access (siding, spur, station, etc.) in the vicinity of the park is but one potential aspect of the larger effort. Whether any rail-related improvements occur is dependent upon subsequent discussions between the City, Rio Metro and NMDOT (who ultimately has approval authority). The estimated cost of rail-related improvements could reach $4 million (excluding a platform), and Rio Metro anticipates that construction could begin as early as FY2022.
Downtown Bernalillo Station Crossing and Trail Safety Improvements, Phase II (Town of Bernalillo Project): In FY2019, the Town of Bernalillo, with NMDOT and Rio Metro participation, constructed a pedestrian crossing with automatic gates and flashing lights at the Downtown Bernalillo Rail Runner Station, in addition barrier fencing and sidewalk connections to adjoining streets. Phase II, for which design is currently underway, will include a multi-use trail and barrier fencing between Lucero Ave. and Avenida Bernalillo and a pedestrian crossing just south of the Sandoval Co./US 550 Rail Runner Station. $2.1 million in HSIP funding has been awarded by NMDOT to the Town of Bernalillo in federal fiscal years FY2019 and FY2021 for this purpose.
Southwest Chief TIGER Improvements (NMDOT Project): This project is the latest phase in a multi-state, multi-year initiative to improve the territory over which Amtrak’s Southwest Chief operates. Locally, it will improve the NMRX system between Control Points Madrid and Lamy used almost exclusively by Amtrak and occasionally BNSF by: upgrading the signaling system from an Automatic Block Signal System to Centralized Traffic Control, replacing a half-mile of rail near Devil’s Throne (a prominent rock outcrop), and installing rock slide fencing and a warning signal at the curve near Devil’s Thone. NMDOT and several counties along the Southwest Chief corridor received a $16 million FY2017 TIGER grant ($25.2 million with match) of which $6.15 million will be spent on the aforementioned improvements. Although project kick- off has been delayed because of Amtrak’s wavering commitment to the Southwest Chief, the most recent
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transportation bill apportioned even more funding to the Southwest Chief corridor, which encouraged Amtrak to contribute its $3 million match that will enable the entire TIGER project to advance in FY2020.
3.4.2 Unfunded Capital Projects Table 3-4-2: Unfunded Capital Projects This subsection highlights capital Capital Projects Program (Unfunded) projects that would greatly benefit the NMRX system, but for funding. They are Project Cost generally categorized by asset type, but Rolling Stock are otherwise provided without BiLevel Cab Car Purchase $3,200,000 priority. Instead, those with the most BiLevel Coach Car Purchase $2,900,000 merit have been prioritized in the Rio Metro’s ICIP. Locomotive Purchase $4,000,000 Seat Replacement $1,100,000 3.4.2.1 Rolling Stock Automatic Passenger Counters $250,000 BiLevel Cab Car Purchase: The Rail Train Camera System Upgrade $500,000 Runner cab car fleet will require midlife Fixed Guideway overhauls 20 years from their delivery Chloe Siding Extension $4,025,000 (i.e., between 2026 and 2031). In order to maintain a reasonable spare ratio Los Lunas Siding $2,000,000 once the overhaul cycle starts in 2026, Rail Runner Sidings $8,000,000 it would be beneficial to acquire a new Kewa Pueblo Quiet Zone $300,000 cab car. The estimated cost of a new cab Los Lunas Quiet Zone $250,000 car is $3.2 million. Town of Bernalillo Quiet Zone $560,000
BiLevel Coach Car Purchase: The Rail Track Improvements, Freight Traffic $5,000,000 Runner coach car fleet will require Tie Replacement, Madrid to Lamy (3,000/year) $450,000 midlife overhauls 20 years from first Fencing, Madrid to Lamy (5 miles/year) $50,000 delivery (i.e., between 2026 and 2031). Facilities In order to maintain a reasonable spare Station ADA Improvements ratio once the overhaul cycle starts in $135,000 2026, it would be beneficial to secure a Station Train Warning System, Phase II $70,000 new coach car. The estimated cost of a Maintenance Facility Land Purchase $1,000,000 new coach car is $2.9 million. Maintenance Facility Improvements $12,000,000
Maintenance Facility Safety Improvements $100,000 Locomotive Purchase: The Rail Runner currently utilizes nine locomotives. Equipment Under normal weekday operations six Train Wash $1,200,000 of the nine locomotives are used in 80-Ton Crane $120,000 service. Of the remaining three, one to Total Cost $47,210,000 two are typically in the shop for preventive maintenance or repair, while the other is deployed as part of the spare set if a service disruption or other event necessitates its use. To better preserve the spare ratio during the forthcoming locomotive overhaul process, it would be beneficial to procure an additional locomotive. The estimated cost of a new locomotive is $4 million.
Seat Replacement: To ensure the continued comfort of Rail Runner passengers and the cleanliness of trains, $50,000 is needed annually to replace all of the seat cushions in one car per year for a total cost of
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$1,100,000 for all 22 cars. If not replaced sooner through this project, seat cushions would be replaced during the midlife overhaul process.
Automatic Passenger Counters: Rio Metro is required by the FTA to submit passenger counts (also known as ridership or boardings) and other performance data to the National Transit Database (NTD). It is essential that this data be accurate, as ridership is used to calculate a portion of the FTA formula funds that Rio Metro receives each year. While ridership on Rail Runner trains has historically been counted manually, Rio Metro has investigated automatic passenger counting devices that can be placed above each coach and cab car door to gather the same information. The estimated cost to purchase and install these devices is $250,000.
Train Camera System Upgrade: On-board video surveillance would provide greater accountability for passengers and crew, and aid in the investigation of operations-related incidents. This project would install inward facing cameras in locomotive and cab car control rooms as well as in all passenger cars. Storage hardware and software is also included in the estimated cost of $500,000.
3.4.2.2 Fixed Guideway Chloe Siding Extension: The Chloe siding is located approximately 4.5 miles north of the Belen Station. It is an older siding that can only be entered from one end, severely limiting its function. BNSF freight trains are often cleared by NMRX dispatch to run from Albuquerque to BNSF’s Belen yard adjacent to the Belen Rail Runner Station. Periodically, due to Belen yard congestion, BNSF freight trains are held just north of the yard by BNSF dispatch, preventing Rail Runner trains from entering or leaving the Belen Station. This project would revamp and extend the Chloe siding from its current termini into the Belen yard and provide storage space for freight trains waiting to enter the yard. The project is estimated to cost over $4 million, although a significant cost sharing arrangement with BNSF would be pursued before this project is considered for funding.
Los Lunas Siding: Currently, there is only one functional siding (Isleta) along the 30 miles of single track between Belen and Albuquerque. This often results in delays to Rail Runner trains and to BNSF trains that may carry time-sensitive shipments. This project would reconstruct and upgrade a 3,000-foot section of a defunct railroad siding in the Village of Los Lunas between the Los Lunas Station and Morris Road. In order to restore functionality, new subgrade, ballast, track, switches and signals will be necessary; however, once implemented, this southern section of the Rail Runner corridor will benefit from additional capacity, flexibility and safety. The Los Lunas siding is estimated to cost $2 million.
Rail Runner Sidings: To mitigate existing scheduling conflicts and to satisfy future capacity needs, additional sidings should be installed along the Rail Runner corridor, particularly north of Albuquerque. The addition of two sidings is estimated to cost approximately $8,000,000.
Kewa Pueblo Quiet Zone: The Kewa Pueblo Quiet Zone would install a quad gate crossing system on Indian Service Route 88 and pave the existing gravel approaches to the crossing. The resulting quiet zone would eliminate the need for train horn blowing at this crossing, but for emergencies. The project is estimated to cost $300,000.
Los Lunas Quiet Zone: The Los Lunas Quiet Zone project would install a quad gate system at the Morris Rd. crossing. This would eliminate train horn blowing at this crossing, but for emergencies. The project is estimated to cost $250,000.
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Town of Bernalillo Quiet Zone: The Town of Bernalillo Quiet Zone project would install quad gates at the Avenida Bernalillo and Lucero Avenue crossings and may also require additional safety improvements to the Downtown Bernalillo Station pedestrian crossing. As these are the only three crossings in the Town of Bernalillo, this project would essentially eliminate train horn blowing in this community, but for emergencies. The project is estimated to cost $560,000.
Track Improvements, Freight Traffic: Several private enterprises and public agencies are considering installing new yards, sidings, and other improvements for the benefit of freight. These improvements could put additional pressure on the main track. Consequently, $5,000,000 may be required for additional improvements on the main to offset the impact of this added freight traffic.
Tie Replacement, Madrid to Lamy: The 22-mile section of track from Control Point Madrid to Lamy is used twice a day by Amtrak trains. BNSF once ran freight on this section, which generated lease revenue to support most maintenance activities; however, this freight traffic and its corresponding revenue largely disappeared in 2010. TIGER funding was programmed in FY2017 for the installation of 19,000 ties on this section, and, in order to keep this track at its current class and allow reasonable train speeds, approximately 3,000 new ties will need to be installed each year. Purchasing and installing these ties is estimated at $450,000 annually. Of note, the tie replacement project in the capital maintenance program cannot fund this work as Rio Metro’s GRT and the federal formula funds it receives cannot be expended where Rail Runner service does not operate.
Fencing, Madrid to Lamy: In order to limit trespassing and minimize the potential for livestock and animal strikes, the fencing between Control Point Madrid and Lamy needs to be continuously maintained and improved. $50,000 will provide about five miles of new fencing each year as part of a continuous fencing program. Of note, the fencing project in the capital maintenance program cannot fund this work as Rio Metro’s GRT and the federal formula funds it receives cannot be expended where Rail Runner service does not operate.
3.4.2.3 Facilities Station ADA Improvements: The Americans with Disabilities Act (ADA) Transition Plan for Rail Runner stations 1) inventories physical obstacles that limit access to Rail Runner stations, 2) describes the improvements required to make these stations accessible, and 3) develops an initial schedule for those improvements, pending funding. Eleven key, low-cost projects that bolster ADA compliance are grouped into this project: . Design, fabricate and install braille signs at the entrances to or in another common location (e.g., kiosks) at all stations ($5,000); . Design and install ADA-compliant handrails at the South Capitol Station ($30,000); . Modify existing handrails at the Downtown Albuquerque Station ($5,000); . Raise existing handrails at the Sandoval County/NM 599 Station ($5,000); . Review the number and dimensions of accessible parking spaces at the Downtown Bernalillo, Sandoval Co./US 550 and South Capitol stations and restripe accordingly ($20,000); . Install additional or modify existing signs for both standard- and van-accessible parking spaces at the Santa Fe Co./NM 599 and South Capitol stations ($5,000); . Review the design of existing infrastructure (ramps, slopes, etc.) for ADA compliance at the Downtown Albuquerque, Belen and Sandoval Co./US 550 stations and develop specific responses ($30,000);
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. Construct an approximately 20-foot long accessible path from Kewa Station to adjoining street ($5,000); . Construct an approximately 300-foot long accessible path from Isleta Pueblo Station to adjoining street ($15,000); . Review accessible loading zone regulations against existing station accommodations and develop mitigating strategies, if needed ($15,000).
Station Train Warning System, Phase II: While Rail Runner trains stop at the Kewa, Sandoval Co./US 550, Sandia Pueblo, Los Ranchos/Journal Center, Montano, Bernalillo County and Isleta Pueblo stations, Amtrak trains pass them at high speed, often nearing 80 mph. Rio Metro has investigated technologies that provide passengers with advance warning of approaching trains, including audible and visual warnings. Installations have already occurred at four stations. The cost to install this system at the three remaining stations is $70,000.
Maintenance Facility Land Purchase: Rio Metro conducted a feasibility study in 2017 that evaluated potential improvements to and alternative layouts for the NMRX maintenance facility. Some of the existing functions, particularly administration and material storage, depend upon leased land and buildings. The study recommends the acquisition of additional vacant land adjacent to NMDOT-owned Rail Runner property for the eventual construction of a new administration/maintenance building with improved indoor and outdoor storage. The land purchase is the first step in this long-term project and is estimated to cost $1 million.
Maintenance Facility Improvements: For more information see the project of the same description in Section 3.4.1. The project is estimated to cost $15 million. However, only $3 million in Section 5337 funds is committed to this project, leaving a $12 million unfunded balance.
Maintenance Facility Safety Improvements: In an effort to improve the safety of walkways and track crossovers within the NMRX maintenance yard, $100,000 would be committed to rehabilitate and enlarge these facilities throughout the yard absent execution of the previous project.
3.4.2.4 Equipment Train Wash: Rail Runner trains are currently washed using a power wand and a semi-mechanized side brush. Using these devices makes it difficult to access all parts of the train, especially the top, and the process is labor intensive. Most commuter rail operations have a fixed train wash that the train is driven through at slow speed while brushes and high-pressure water streams hit all areas of the consist. These wash machines are expensive but highly efficient, cleaning the trains safely and quickly. The cost for installing a train wash at the NMRX maintenance facility is estimated at $1.2 million.
80-Ton Crane: Heavy maintenance activities associated with locomotives and train cars often require heavy-duty lifting capacities. Pulling HEP engines and HVAC units or lifting cars or locomotives to replace wheel sets periodically require the use of rental cranes. Also, moving heavy parts around the maintenance facility and warehouse is accomplished using equipment (e.g., forklifts, jack-stands) that are more labor intensive and less efficient for the task. Obtaining an 80-ton crane at an estimated cost of $120,000 would eliminate these inefficiencies.
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3.5 Plans and Studies From time to time, Rio Metro will undertake plans and studies that may recommend significant capital improvements and/or operational changes. Although the studies listed below are unfunded and presently of low importance, they may be pursued should the conditions that they are intended to respond to come to fruition.
Table 3-5: Plans and Studies Plans and Studies Project Cost Intermodal Freight Plan (unfunded) $50,000 Service Expansion Study (unfunded) $750,000 Total Cost $800,000
Intermodal Freight Plan: With the opening of the New Mexico Transload facility in the South Valley in 2015, the construction of the Central New Mexico Rail Park near Los Lunas in 2018, and Bernalillo County seeking federal discretionary grant funding for intermodal facilities adjacent the Sunport in 2019, the prospect for increased freight traffic on the NMRX system in the coming decades is high. Accordingly, an intermodal freight plan would 1) evaluate the impact of this increased traffic on the NMRX system and Amtrak and Rail Runner operations, and 2) may recommend multiple operational strategies and capital improvements that would both support these freight movements and mitigate any undesirable impacts to passenger railroads. About $50,000 would be required for this effort.
Service Expansion Study: Should substantially more Rail Runner service be desired in the future, Rio Metro would need to draft and evaluate scheduling alternatives that account for both passenger and freight railroad operations; develop ridership projections; assess budgetary and asset management impacts; calculate rolling stock needs; and thoroughly scope necessary facility and track capacity improvements (e.g., sidings, station platforms, parking lots, maintenance yard). The cost of such a study could reach $750,000.
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Section 4: Transit Capital Plan
As noted in Section 1.2 (Transit Budget), “transit” in the Short Range Plan refers to all of Rio Metro’s non- rail services. Although transit was featured less prominently than rail in past Short Range plans (both because rail has significantly more assets and because Rio Metro’s MOA with NMDOT required a standalone NMRX Capital Plan), the tools and guidance developed with the TAM Plan enable Rio Metro to more comprehensively evaluate its transit assets.
Consequently, this Transit Capital Plan is a new standalone addition to the Short Range Plan that consolidates many transit-related elements from past Short Range plans, while more formally incorporating the planning approach developed in the TAM Plan, including the lifecycle cost models and replacement evaluation criteria. The Transit Capital Plan is divided into four programs: 1. The Revenue Vehicle Program is, essentially, the investment prioritization and replacement schedule for Rio Metro’s directly-operated buses and minivans. 2. The Service Vehicle Program performs the same function for all non-revenue vehicles, including those used by transit and rail staff. 3. The Capital Projects Program identifies other key funded and unfunded transit capital projects that would strengthen the efficiency and performance of the transit system. 4. Plans and Studies accounts for other capital and operational plans and studies that are either transit-specific or agency-wide in scope. As with the NMRX Capital Plan, this section includes efforts that are likely to result in future capital improvements.
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4.1 Revenue Vehicle Replacement Program The revenue vehicle replacement program considers which of Rio Metro’s 45 transit buses and minivans should be replaced over the seven-year horizon of the Short Range Plan. At the front end of this analysis, Rio Metro consulted the lifecycle cost model to determine—based solely on useful life—when revenue vehicles should be replaced. The initial output is shown in the chart below.
Figure 4-1-1: Revenue Vehicle Replacement, Lifecycle Cost Model Output
Notably, of the 37 vehicles slated for replacement, there are prominent spikes of 11 and 13 vehicles in FY2021 and FY2024, respectively, while no vehicles appear in FY2022 and FY2023. Replacing vehicles per the model output is impractical, as Rio Metro is unlikely to receive enough grant funding in any given year to fully fund the spikes. Furthermore, with the implementation of PTC in FY2020 and FY2021, Rio Metro must reserve its GRT to leverage federal funds associated with that project. Therefore, in light of these concerns, staff applied the replacement evaluation criteria (see Introduction to Short Range Plan) and considered funding constraints to arrive at the following replacement program.
At the outset, no replacements are programmed for FY2020 because of PTC and the peaks in FY2021 and FY2024 have been spread out over the subsequent fiscal years. This was largely accomplished by prioritizing vehicles with comparatively higher mileage or with known mechanical issues, and deferring vehicles that are in good condition despite otherwise reaching the end of their useful life. No safety concerns or issues impacting operations were identified.
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Figure 4-1-2: Revenue Vehicle Replacement Program
Staff was also sensitive to how vehicle replacements may be funded through NMDOT-administered grant programs. For example, vehicles used in Valencia County are eligible for both Section 5310 (enhanced mobility and seniors & individuals with disabilities) and 5311 (rural) funding, whereas vehicles used in Rio Rancho are only eligible for Section 5310 funding. Also, in Rio Metro’s experience, it is unlikely that NMDOT will fund more than three cutaway bus replacements (approximately $90,000 each) through the Section 5310 program and four through the Section 5311 program. Consequently, as demonstrated in Table 4-1, the revenue vehicle replacement program respects these funding limitations and is, therefore, a reasonable scenario.
The revenue vehicle replacement program will be updated annually, and will form the basis of grant applications to NMDOT in the coming fiscal year, as well as inform budget projections. Nevertheless, Rio Metro anticipates that the replacement schedule for vehicles in the outer years will change as these relatively new vehicles accrue more mileage and their long-term condition becomes apparent.
Table 4-1: Revenue Vehicle Replacement Program Revenue Vehicle Replacement Program Vehicle Type (Funding) FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Cutaway Bus (5310) $270,000 $270,000 $90,000 $270,000 $270,000 $270,000 $1,440,000 Cutaway Bus (5311) $270,000 $270,000 $360,000 $270,000 $180,000 $1,350,000 Cutaway Bus (5339) $90,000 $90,000 Minivan (5311) $45,000 $90,000 $135,000 Total Cost $0 $270,000 $540,000 $405,000 $630,000 $540,000 $630,000 $3,015,000
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4.2 Service Vehicle Replacement Program The service vehicle replacement program accounts for all non-revenue vehicles used by Rio Metro staff, including a variety of cars and SUVs (which are collectively classified as “automobiles”) and pickup trucks. For most transit agencies, this program would also include heavy equipment like loaders, backhoes, tampers, etc., but in Rio Metro’s case, those vehicles are owned and replaced by contractors.
The lifecycle cost model output below shares some similarities with the revenue vehicle model output. There is a peak of seven vehicles in FY2020 (the primary year of PTC implementation) and two years in which no vehicles reach the end of their eight-year useful life.
Figure 4-2-1: Revenue Vehicle Replacement, Lifecycle Cost Model Output
Figure 4-2-2: Service Vehicle Replacement Program
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Because service vehicles are relatively inexpensive compared to revenue vehicles, the replacement program above does not entirely eliminate replacements in FY2020 for the sake of PTC. Instead, four vehicles are replaced in FY2020, one is retired after it dies, and two are shifted to FY2021. In the remaining years, some vehicles are shifted earlier or later because of higher or lower mileage, respectively. No safety or maintenance concerns or impacts to operations were identified that affected this program.
With respect to funding, Rio Metro intends to use two federal formula grant programs to replace service vehicles. Vehicles used by rail staff would be replaced with Section 5337 funds, whereas those used by transit and administration would be replaced with Section 5339 funds.
Table 4-2: Service Vehicle Replacement Program Service Vehicle Replacement Program Vehicle Type (Funding) FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Automobile (5337) $27,000 $44,000 $19,000 $19,000 $109,000 Automobile (5339) $27,000 $19,000 $19,000 $46,000 $111,000 Truck (5337) $75,000 $25,000 $25,000 $50,000 $175,000 Truck (5339) $25,000 $25,000 Total Cost $102,000 $52,000 $44,000 $44,000 $38,000 $25,000 $115,000 $420,000
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4.3 Capital Projects Program This capital projects program includes both funded and unfunded projects that will improve existing transit services and expand the regional transit network. Funded projects have committed funding and staff and/or another agency are actively working toward their fruition. Unfunded projects are presented without priority; however, a subset of the unfunded projects is prioritized in Rio Metro’s Infrastructure Capital Improvements Plan (ICIP; Section 5 of the Short Range Plan), reflecting the agency’s near-term priorities. These projects are prime candidates for federal discretionary applications, capital outlay requests or other funds that may become available.
Table 4-3-1: Funded Capital Projects Capital Projects Program (Funded) Project Funding FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 7-Year Total Bike Share Expansion TAP $659,176 $877,809 $877,809 $2,414,794 University Transit Corridor CMAQ $2,400,000 $2,400,000 UNM/CNM/Sunport Project Development STP-U Valencia County Transit Facility $1,250,000 $1,250,000 Small Urb. Total Cost $3,059,176 $0 $877,809 $0 $2,127,809 $0 $0 $6,064,794
4.3.1 Funded Capital Projects Bike Share Expansion: Since its inception in 2015, the bike share program has incrementally expanded out from Downtown to other bicycle-friendly areas including the Sawmill neighborhood, Old Town, EDO, Barelas and the University District. Today, the program features 50 stations and 250 bicycles, and, pending approvals, is slated to double in size by the end of 2019. This project commits an additional $2.4 million in Transportation Alternatives Program (TAP) funds (including local match) over FY2020, FY2022 and FY2024 to continue this expansion and also to replace aging bike share infrastructure.
University Transit Corridor UNM/CNM/Sunport Bus Rapid Transit Project Development: Largely comprised of CMAQ and contributions from local governments, this $2.4 million project will advance the planning and engineering of a bus rapid transit (BRT) system along University Blvd. between Menaul Blvd. and the Sunport. Presently, Rio Metro and the City of Albuquerque are working on an interim service design that will come to fruition when the City receives $4 million in STP-U funds garnered through the TIP in FY2023.
Valencia County Transit Facility: Valencia County transit administration and operations is quickly running out of space for both staff and vehicles at the facilities it leases from the Village of Los Lunas. This project would construct a new building to house Valencia County staff and provide a secure parking area for staff- owned, revenue and service vehicles on a parcel that is currently owned by NMDOT. Future phases would also include the construction of a maintenance building, bus wash and fare collection vault. $1.25 million in STP-U Small Urban funds and local match is reserved in FY2024, although it will only be enough to complete a smaller, standalone phase of what is estimated to be a $6 to $8 million project in total. Should Rio Metro receive FTA discretionary grant funding to initiate this project in the interim, both fund sources will be used to complete a more substantial portion of the project.
39
4.3.2 Unfunded Capital Projects Bike Share Expansion: This project would continue the expansion and replacement of existing bike share infrastructure on an every- other-year cycle. Rio Metro intends to request approximately $750,000 in FY2026 TAP funds plus local match during the next TIP project selection process.
UNM/CNM/Sunport Bus Rapid Transit: On the heels of the two funded University Corridor Transit projects, initiate design and construct BRT system between Menaul Blvd. and the Sunport. The total estimated cost for this project is $65 million although the project may be phased in incrementally as an evolving transit service (e.g., local route > rapid ride > BRT). Also, the City of Albuquerque may ultimately assume the responsibility of lead-agency for this project, as it is already receiving approximately $4 million in STP-U funds for the project in FY2025.
Valencia County Transit Facility: For more information see the project of the same description in Section 4.3.1. The project is estimated to cost $8 million. However, only $1 million is committed to the project, leaving a $7 million unfunded balance. Table 4-3-2: Unfunded Capital Projects Capital Projects Program (Unfunded) Project Cost Rolling Stock Bike Share Expansion $877,809 UNM/CNM/Sunport Bus Rapid Transit $65,000,000 Valencia County Transit Facility $7,000,000 Total Cost $65,877,809
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4.4 Plans and Studies From time to time, Rio Metro will undertake plans and studies that may recommend significant capital and/or operational improvements. The efforts below are a mix of ongoing and one-time activities, and may be implemented using existing staff/resources or may require additional funding. Regardless, costs provided only account for those to complete the plan/study—additional costs for capital or operating investments are not included.
Table 4-4: Plans and Studies Plans and Studies Project Cost Bus Route Modifications Included in budget Coordinated Public Transit-Human Services Transportation Plan Included in budget Discretionary Grant Applications Included in budget Job Access Enhancements Included in budget Paseo del Norte Bus Rapid Transit (unfunded) $2,000,000 Performance Dashboard $50,000 Public Transportation Agency Safety Plan Funded by NMDOT Regional Transit Network and Service Plan (unfunded) $250,000 Rio Rancho Service Expansion Included in budget Transportation Network Company Partnership Included in budget University Transit Corridor Transit-Oriented Development $715,000 Valencia County Service Improvement Plan Implementation Included in budget Total Cost $2,300,000
Bus Route Modifications: On an ongoing basis, staff evaluate the ridership and performance of Rio Metro’s directly-operated and contracted bus routes and recommend modifications. In this past year, stops on Route 202 (Kewa Pueblo-Cochiti Lake) were added and/or relocated to better serve a new residential development and a Head Start facility within Kewa Pueblo. Similar efforts will occur in FY2020.
Coordinated Public Transit-Human Services Transportation Plan: In accordance with FTA regulations, all Section 5310 projects statewide (typically bus and other revenue vehicle purchases) must be included in a Coordinated Public Transit-Human Services Transportation Plan. Consequently, Rio Metro is working with NMDOT—the direct recipient and distributor of Section 5310 funds—to update the plans for all of the rural transportation planning areas in New Mexico in FY2020. For example, Rio Metro has already performed a GIS analysis of transit dependence variables statewide, and NMDOT is incorporating this data into the plans and also spearheading public outreach.
Discretionary Grant Applications: Although it is not a discrete plan or program, Rio Metro pursues discretionary grants and funds throughout the year. In FY2019, Rio Metro was particularly aggressively, and was awarded: . $29.4 million FY2018 Consolidated Rail Infrastructure and Safety Improvements (CRISI) PTC grant for the NMRX PTC Implementation Project . $2.5 million FY2018 CRISI PTC grant for the NMRX PTC/Wi-Fi Integration Project . $8.5 million STP-U allocation for Centralized Traffic Control garnered through the TIP process . $4.6 million STP-U allocation for Main 2 Extension garnered through the TIP process
41
. $1.5 million TAP-U allocation for Bike Share Expansion garnered through the TIP process . $1.0 million STP-Small Urban allocation for the Valencia County Transit Facility garnered through the TIP process
Rio Metro also sought discretionary grants from other programs: . $25 million FY2018 BUILD (formerly TIGER) grant for the NMRX PTC Implementation Project (awarded through FY2018 CRISI PTC program) . $29.4 million FY2017 CRISI grant for the NMRX PTC Implementation Project (awarded through FY2018 CRISI PTC program) . $13.8 million FY2018 CRISI grant for Centralized Traffic Control/Main 2 (still outstanding) . $3.0 million from the Section 5339 Bus and Bus Facilities Program for the Valencia County Transit Facility (no award) . $6.0 million in CMAQ funds for Rail Runner operations to offset GRT that will match other federal funds
Job Access Enhancements: The Job Access service has historically relied on taxi providers to supply its low- income and newly employed clients with affordable transportation in Bernalillo County when and where fixed-route transit service is unavailable. However, in recent years, one taxi company dropped out of the program, one closed its doors, and one was absorbed into an app-based mobility company. This project would explore integrating additional providers, such as Transportation Network Companies (TNCs) like Uber and Lyft, as well as modifying the eligibility criteria and geographic coverage to better meet the region’s needs. If pursued, the analysis would be completed internally and any potential cost changes would be presented to the Board for its consideration.
Paseo del Norte Bus Rapid Transit: This project would update and advance the planning and conceptual engineering for a BRT system connecting southern Rio Rancho/northwest Albuquerque to the Journal Center that was originally examined in the 2014 Paseo del Norte High-Capacity Transit Study. Approximately $2 million is needed to move the project into FTA’s Small Starts process. However, Rio Metro’s Board has adopted a resolution that the UNM/CNM/Sunport BRT should take precedent, so this unfunded project may not advance during the horizon of this plan.
Performance Dashboard: Throughout FY2019 and into FY2020, Rio Metro is developing a dashboard that compiles a variety of Rail Runner data for performance evaluation, capital and operations planning and other internal purposes. The dashboard also includes the development of an underlying database/server that receives performance data exported from HTSI’s systems. The approximate cost of this effort is $50,000.
Public Transportation Agency Safety Plan: Per FTA regulations, Rio Metro is required to certify that it has adopted a Public Transportation Agency Safety Plan (PTASP) for its non-rail services by July 20, 2020. As part of that plan, Rio Metro will have to develop safety performance targets, identify a chief safety officer, create an employee reporting program, and flesh out safety-related policies and goals. Because Rio Metro is classified as a “small provider”, NMDOT is obligated to draft and certify Rio Metro’s PTASP; however, NMDOT has expressed the desire to fund unique plans for Rio Metro and other small providers with the understanding that those providers will certify their own plans.
Regional Transit Network and Service Plan: Many urban areas throughout the US are overhauling their dated bus networks (both alignments and frequencies) in an effort to improve ridership. Although this project will re-examine the existing network, it will emphasize future expansion (which may hinge on an
42
increase in Rio Metro’s GRT) and the relationship between ABQ RIDE, Rio Metro and other providers. Elements of the work include a tiered service concept (high frequency route, local route, commuter route, etc.), network map, consideration of alternative modes and new mobility services, capital plan, operating cost fiscal analysis, ABQ RIDE/Rio Metro consolidation study and public input. The project is currently unfunded and is estimated to cost $250,000.
Rio Rancho Service Expansion: In the last year, Rio Metro, in partnership with MRMPO, prepared a variety of transit alternatives for Rio Rancho to consider as part of its comprehensive plan update. These alternatives ranged from simply expanding the level of service provided by the Dial-a-Ride program to introducing a full-fledged fixed-route network. This effort is part of an ongoing conversation to improve transit service in Rio Rancho that, in many respects, hinges on Rio Rancho’s desire and ability to participate in funding this expansion.
Transportation Network Company (TNC) Partnership: In recent years, the rise of Uber, Lyft and other TNCs has given way to pilot partnerships with transit agencies for multiple reasons including: satisfying paratransit and dial-a-ride demand; replacing poorly performing fixed routes; serving low density neighborhoods or communities; providing first-/last- mile connections to rail stations, transit centers, and major bus stops; and transporting workers after the transit system shuts down for the night. Staff continues to monitor the growing number and variety of partnerships (including their compliance or lack thereof with FTA regulations), and will continue to assess opportunities for Rio Metro to utilize TNCs or similar providers (e.g., Vanpool services) for existing or future services.
University Transit Corridor Transit-Oriented Development: In 2016, Rio Metro received a Pilot Program for Transit-Oriented Development (TOD) Planning grant from FTA to study TOD opportunities along the University Blvd. corridor. The study will emphasize improved land use, urban design and regulatory coordination between project partners including UNM, CNM, Bernalillo County, the City of Albuquerque and Rio Metro, and will be completed in conjunction with the next project. With match, the grant totals $715,000, some of which will be expended in FY2020 and may trail into subsequent years.
Valencia County Service Improvement Plan Implementation: Rio Metro continues to refine and implement the Valencia County Service Improvement Plan, which identified several corridors in Valencia County that may be desirable for fixed-route transit. In late FY2019/early FY2020 transit operations intends to implement a deviated fixed route (Route 210) on NM 6/NM 47 in Los Lunas, which will serve both designated stops on a regular schedule and also deviate up to ¼-miile from the route by reservation. Route 210 is intended to be cost neutral by absorbing much of Route 207 into its schedule as well as reallocating drivers and vehicles from the existing Dial-a-Ride service.
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Section 5: FY2021-FY2025 Rio Metro Regional Transit District Infrastructure Capital Improvement Plan
The Infrastructure Capital Improvement Plan (ICIP) is a five-year planning tool devised by the state and managed by the Department of Finance and Administration. The ICIP process aims to encourage local governments to vet their future capital needs and desires, while also providing them a forum to request capital outlay and other funds from state legislators and cabinet departments.
Rio Metro’s uses the ICIP process to annually prioritize between 15 and 20 unfunded and underfunded capital projects that appear in the NMRX and Transit capital plans (sections 3 and 4). Barring a regulatory mandate or an egregious need, this process affords Rio Metro the opportunity to rank projects across asset classes or, stated another way, weigh the relative importance of projects that aren’t necessarily comparable. For example, is a new transit administrative and maintenance facility more desirable than a new railroad siding when both have the potential to improve the capacity of their respective systems?
Upon reaching its decision, Rio Metro appends the ICIP to its Short Range Plan and adopts it by resolution in conformance with state ICIP requirements. Rio Metro then uploads the information for each project into the state’s database.
Table 5-1: Infrastructure Capital Improvement Plan Rio Metro Infrastructure Capital Improvement Plan (FY2021-FY2025) Priority Project Cost 2021-1 Valencia County Transit Facility $7,000,000 2021-2 Rail Runner Sidings $8,000,000 2021-3 Maintenance Facility Land Purchase $1,000,000 2021-4 Maintenance Facility Improvements $12,000,000 2021-5 NMRX Bridge and Drainage Reconstruction $6,000,000 2021-6 UNM/CNM/Sunport Bus Rapid Transit $65,000,000 2021-7 Track Improvements, Freight Traffic $5,000,000 2021-8 Los Lunas Siding $2,000,000 2021-9 Bus Purchase (New and Replacement) $3,015,000 2021-10 Chloe Siding Extension $4,025,000 2021-11 Los Lunas Quiet Zone $250,000 2021-12 Town of Bernalillo Quiet Zone $560,000 2021-13 Kewa Pueblo Quiet Zone $300,000 2021-14 Locomotive Purchase $4,000,000 2021-15 Bi-Level Cab Car Purchase $3,200,000 2021-16 Bi-Level Coach Car Purchase $2,900,000 2021-17 Ties, Rail & Fencing, Madrid to Lamy $3,000,000 Total Cost $127,250,000
44 TAB 5 STAFF ANALYSIS OF R-19-03 RMRTD
Requested Action Appropriation of funds for RMRTD Fiscal Year 2020.
Reason for Request The Board of Directors is responsible for approving the annual budget.
Analysis
NMRX Operations:
The FY2020 budget for the Rail Runner amounts to $124.0 million in revenues and $72.7 million in costs. Costs are further divided between operations and maintenance (O&M; $27.2 million) and capital ($45.4 million). O&M costs reflect an unchanged level of service, and are anticipated to only marginally increase in later years. Capital costs are largely associated with PTC and the capital maintenance needs outlined in Section 3. Notably, PTC debt service payments on the State Infrastructure Bank loan will begin in FY2020 and grow to $786,000 annually after PTC implementation is complete.
The sizeable $51.3 million carryover from FY2020 into FY2021 is primarily due to the continuation of PTC, and includes portions of two FY18 CRISI PTC grants, Section 5337 funds, matching GRT, and State Infrastructure Bank (SIB) Loan proceeds. Following the completion of PTC in FY2021, subsequent carryovers reflect unspent federal formula funds and some GRT. For example, the FY2020 budget reflects two years of Section 5307 and 5337 funding that is theoretically available to Rio Metro in any given year; however, half of that amount will continue to carryover unless additional matching funds become available or an emergency warrants its use. unexpended federal fiscal year 2019 FTA 5307 and 5337 grant apportionments and NMRX Positive Train Control Loan Proceeds.
RMRTD Operations:
While the Rail Runner is obviously a mode of public transit, “transit” here refers to all other Rio Metro and partner services, including:
1 . Sandoval County commuter bus routes and Route 366 in Bernalillo County; . Valencia County Dial-a-Ride, Pueblo of Isleta Dial-a-Ride and commuter bus routes; . Rio Rancho Dial-a-Ride for seniors and individuals with disabilities; . Job Access demand taxi service; . Bike share program; . ABQ RIDE fixed-route service; . NMDOT Park & Ride Purple Route, which replaces an early morning Rail Runner train and connects the Santa Fe County/NM 599 Rail Runner Station to Los Alamos; and . Rio Metro staff in the Administration and Finance, Marketing, Planning and Transit divisions.
The FY2020 transit budget comprises $23.8 million in revenues, $17.3 million in costs, and preserves the $5 million agency-wide cash reserve established in FY2015. Unlike the Rail Runner, which has significant capital commitments, the transit budget largely funds operations, maintenance and administration. Nevertheless, the transit budget contains some planning and capital investments, including vehicle replacements, University Blvd. BRT project development and transit-oriented development efforts, the construction of the Los Ranchos/Journal Center Rail Runner Station expansion, and the continued growth of the bike share program.
2 R-19-03 RMRTD APPROVING THE RIO METRO REGIONAL TRANSIT DISTRICT FISCAL YEAR 2020 BUDGET
1 WHEREAS, the attached Rio Metro Regional Transit District Fiscal Year 2020
2 Budget has been prepared to provide for the efficient use of funds to maintain and
3 advance transit services in the District; and
4 WHEREAS, appropriations for the Rio Metro Regional Transit District must be
5 approved by the Board of Directors
6 NOW, THEREFORE, BE IT RESOLVED BY THE RIO METRO REGIONAL
7 TRANSIT DISTRICT BOARD OF DIRECTORS THAT:
8 The amounts included in the attached fiscal year 2020 Budget (attachments A and B
9 attached hereto) are hereby appropriated for the Rio Metro Regional Transit District Rail
10 and Transit programs for use during fiscal year 2020, beginning on July 1, 2019 and
11 ending on June 30, 2020.
12 PASSED, ADOPTED, AND APPROVED this 17th day of May 2019 by the Board
13 of Directors of the Rio Metro Regional Transit District.
______Diane Gibson Chair, Board of Directors
ATTEST:
______Dewey Cave Chief Executive Officer R-19-03 RMRTD May 17, 2019 R-19-03 RMRTD - Attachment A
FY 20 Proposed RMRTD Rail Budget FY19 Budget FY20 Draft Budget
Capital and Operating Revenues Total Federal and State Sources 44,086,578.00 48,121,563.00 PTC Grant 13,600,000.00 35,985,246.00 BNSF/Amtrak Lease 2,200,000.00 2,200,000.00 Rio Metro / NCRTD GRT 14,500,000.00 15,500,000.00 GRT Transfer from Bus 1,200,000.00 1,200,000.00 Farebox 2,200,000.00 2,000,000.00 SIB 10,900,000.00 10,900,000.00 State Capital Outlay - 2,150,000.00 Bond Proceeds 16,475,000.00 - Cash Reserve 4,955,000.00 5,965,971.00 TOTAL REVENUES 110,116,578.00 124,022,780.00
Operations and Maintenance Herzog Transit Contract (Base Contract) 17,500,000.00 1 8,028,000.00 Operating Expenses 8,749,191.00 9,181,000.00 Total Operating Expenses 26,249,191.00 27,209,000.00
Capital Capital Expenses 40,241,788.00 4 5,437,047.00
Debt Service Bonds Principal & Interest 2,031,000.00 - SIB 109,000.00 54,052.00 Total Debt Service 2,140,000.00 54,052.00
Total Expenses 68,630,979.00 72,700,099.00
Projected Carry Over Grant Funds Projected Fund Balance FY19 31,485,599.00 51,322,681.00 R-19-03 RMRTD - Attachment B
RMRTD Transit Proposed FY20 Budget
FY20 FY19 Budget Proposed Capital and Operating Revenues Budget Total Fed and State Sources 7,708,418 8,755,535
Total Local Sources 13,702,886 15,071,880
Total Revenues 21,411,304 23,827,415
Operating Costs Total Operating Costs 17,368,887 17,277,115
Capital Costs RMRTD Vehicle Purchase 90,000 - Building Acquition for Valencia 750,000 - Los Ranchos PNR 1,053,371 1,053,371 Total Capital Costs 1,893,371 1,053,371
Total Costs 19,262,258 18,330,486
Projected Fund Balance 7,149,046 10,496,929 Cash Reserve 5,000,000 5,000,000 Projected Fund Balance Available for FY19 2,149,046 5,496,929 Tab 6
STAFF ANALYSIS OF R-19-04 RMRTD
Requested Action Approve R-19-04 RMRTD: OPEN MEETINGS RESOLUTION & ESTABLISHMENT OF MEETING SCHEDULE FOR RIO METRO REGIONAL TRANSIT DISTRICT BOARD OF DIRECTORS FOR FY2020
Reason for Request • The New Mexico Open Meetings Act, Sections 10-15-1 et seq. NMSA 1978 establishes requirements for meetings conducted by public bodies. All meetings that consist of a quorum of the members of the public body, held for the formation of public policy are required to be public meetings unless the meeting fits within limited exceptions contained in the Act. • By statute, the Board is required to annually adopt a policy regarding open meetings. Resolution R-19-04 fulfills the Board’s duty to adopt a policy regarding open meetings. • The RMRTD bylaws require the Board to annually schedule and announce the regularly scheduled board meetings for the upcoming fiscal year. Resolution R-19-04 RMRTD fulfills the Board’s duty to schedule upcoming meetings.
Review / Analysis Adopt the Open Meeting Policy for the RMRTD and announce the regularly scheduled board meetings for the upcoming fiscal year.
1 R-19-04 RMRTD
OPEN MEETINGS RESOLUTION & ESTABLISHMENT OF THE FISCAL YEAR 2020 MEETING SCHEDULE FOR THE RIO METRO REGIONAL TRANSIT DISTRICT BOARD OF DIRECTORS
WHEREAS, Section 10-15-1(B) of the Open Meetings Act (Sections 10-15-1 through
10-15-4 NMSA 1978) states that all meetings of a quorum of members of any board,
commission, administrative adjudicatory body, or other policy making body of any state
agency, any agency or authority of any county, municipality, district, or any political
subdivision, held for the purpose of formulating public policy, including the development of
personnel policy, rules, regulations or ordinances, discussing public business or for the
purpose of taking any action within the authority of or the delegated authority of any board,
commission or other policymaking body are declared to be public meetings open to the public at all times, except as otherwise provided in the constitution of the State of New Mexico or the Open Meetings Act. No public meeting, once convened, that is otherwise required to be open pursuant to the Open Meetings Act shall be closed or dissolved into small groups or committees for the purpose of permitting the closing of the meeting;
WHEREAS, Section 10-15-1 (C) allows a public body to provide members of a public
body to participate in a meeting of the public body by means of a conference telephone or
other similar communicating equipment when it is otherwise difficult or impossible for the
member to attend the meeting in person, provided that each member participating, by
conference telephone can be identified when speaking, all participants are able to hear each
R-19-04 RMRTD May 17, 2019 1 other at the same time and members of the public attending the meeting are able to hear any
member of the public body who speaks during the meeting;
WHEREAS, Section 10-15-1(D) of the Open Meetings Act requires the Board of
Directors of the Rio Metro Regional Transit District (“RMRTD”) of New Mexico to determine
annually what constitutes reasonable notice of its public meetings; and
WHEREAS, Section 10-15-4 of the Open Meetings Act provides that all provisions of
the Open Meetings Act shall be enforced by the attorney general or by the district attorney in
the county of jurisdiction. However, nothing in that act shall prevent an individual from
independently applying for enforcement through the district courts, provided that the
individual first provides written notice of the claimed violation to the public body and that the
public body has denied or not acted on the claim within fifteen days of receiving it. A public
meeting held to address a claimed violation of the Open Meetings Act shall include a
summary of comments made at the meeting at which the claimed violation occurred; and
WHEREAS, Section 10-15-4(c) of the Open Meetings Act provides that the district
courts of the state shall have jurisdiction, upon the application of any person to enforce the purpose of the Open Meetings Act, by injunction, mandamus or other appropriate order. The court shall award costs and reasonable attorney fees to any person who is successful in bringing a court action to enforce the provisions of the Open Meetings Act. If the prevailing party in a legal action brought under this section is a public body defendant, it shall be awarded court costs. A public body defendant that prevails in court action brought under this section shall be awarded its reasonable attorney fees from the plaintiff if the plaintiff brought
the action without sufficient information and belief that good grounds supported it; and
WHEREAS, the RMRTD bylaws state the Board annually shall adopt a regular
schedule of monthly meetings for the upcoming fiscal year including the date, time and
location of the regularly scheduled monthly meeting,
R-19-04 RMRTD May 17, 2019 2 NOW THEREFORE BE IT RESOLVED BY THE RIO METRO REGIONAL TRANSIT
DISTRICT BOARD OF DIRECTORS THAT:
1. Regular meetings of the Board of Directors shall ordinarily be held as established by the
board for the fiscal year. For the purposes of regular meetings, notice requirements are met
if notice of the date, time, place, and information on how the public may obtain an agenda, is
placed as a legal notice in newspapers of general circulation in the state at least seven (7)
days in advance of the meeting date. Written notice shall also be mailed by U.S mail or
Facsimile or electronic mail notice to those broadcast stations licensed by the Federal
Communications Commission and newspapers of general circulation which have made a
written request of the RMRTD for notice of public meetings. A proposed agenda will be
posted in the offices of the RMRTD seven (7) days before the meeting, located at 809 Copper
Ave. NW, Albuquerque, New Mexico; and will be available on the RMRTD website at
www.riometro.org seven (7) days before the meeting; and
2. The final agenda and supporting documents will be posted in the offices of the RMRTD not less than seventy-two (72) hours prior to the meeting; and will be available on the RMRTD website at www.riometro.org not less than seventy-two (72) hours before the meeting; and
3. In the event that it is difficult or impossible for a Board Member to attend a Board Meeting in person, the Board Member may participate by teleconference in any meetings provided that the Board member notifies the Executive Director of RMRTD of the Board Member’s desire to attend the meeting via teleconference at least forty-eight (48) hours prior to the meeting; and
4. Special meetings of the Board of Directors may be called by the Chair or a majority of the members upon three (3) days’ notice. For the purposes of special meetings, notice requirements shall be met by posting notices in the offices of the RMRTD. Facsimile or electronic mail notice of such meetings shall be provided to those broadcast stations licensed
R-19-04 RMRTD May 17, 2019 3 by the Federal Communications Commission and newspapers of general circulation that have made a written request of the RMRTD for notice of public meetings; and
5. Emergency meetings of the Board of Directors are meetings called under circumstances which demand immediate action by that board. Although the Board will avoid emergency meetings whenever possible, such circumstances may occasionally arise. Emergency meetings of the Board may be called by the Chairman or a majority of the members upon twenty-four (24) hours’ notice. For the purposes of emergency meetings, notice requirements shall be met by posting notices in the offices of the RMRTD and on the Rio
Metro website. Facsimile or electronic mail notice of such meetings shall be provided to those broadcast stations licensed by the Federal Communications Commission and newspapers of general circulation that have made a written request of the RMRTD for notice of public meetings; and
6. Pursuant to Section 10-15-1(H)(I) NMSA 1978, the Board of Directors may close a meeting to the public if the subject matter of such discussion or action is included in
Subsection I of the Open Meetings Act, Section 10-15-1 NMSA 1978. If any such board meeting is closed pursuant to Section 10-15-1(H)(I) NMSA 1978, such closure:
(a) if made in an open meeting, shall be approved by a majority vote of a
quorum of the members of such board and authority for the closure and
subject to be discussed shall be stated in the motion calling for the vote
on a closed meeting. The vote on a closed meeting shall be taken in an
open meeting and the vote of each individual member is to be recorded
in the minutes. Only those subjects announced or voted upon prior to
closure by such board may be discussed in a closed meeting; and
(b) if called for when such boards are not in an open meeting, the closed
meeting shall not be held until public notice, appropriate under the
R-19-04 RMRTD May 17, 2019 4 circumstances, stating the specific provision of law authorizing the
closed meeting and subject matter is given to the members and to the
general public; and
7. Notwithstanding any provision, the Chair may establish such additional notice as may
be deemed advisable.
AND BE IT FURTHER RESOLVED BY THE RIO METRO REGIONAL TRANSIT
DISTRICT BOARD OF DIRECTORS THAT:
The schedule of regular meeting of the Board of Directors of the Rio Metro RTD for Fiscal
Year 2020 will occur on the third Friday of the month at 12:00 p.m. in the Mid-Region Council of Governments Board Room located at 809 Copper Avenue NW, Albuquerque, New Mexico.
For Fiscal Year 2020, this meeting schedule corresponds to the following dates:
August 16, 2019 September 20, 2019
October 18, 2019 November 15, 2019 December 20, 2019
January 17, 2020 February 21, 2020 March 20, 2020
April 17, 2020 May 15, 2020 June 19, 2020
PASSED, ADOPTED, AND APPROVED this 17th day of May 2019 by the Board of
Directors of the Rio Metro Regional Transit District.
______Diane Gibson Chair, RMRTD Board
______Dewey V. Cave Executive Director
R-19-04 RMRTD May 17, 2019 5 Tab 7
STAFF ANALYSIS OF R-19-05 RMRTD
Requested Action Approve R-19-05 RMRTD: Amending the RMRTD Bylaws to include a Code of Conduct
Reason for Request • The Regional Transit Act requires that the Board promulgate and adhere to policies and procedures that govern its conduct. • The RMRTD is a “local government agency" and its Directors and employees fall within the definition of a "public officer or employee" within the meaning of the Governmental Conduct Act, NMSA § 10-16-1 et seq. • The Governmental Conduct Act imposes mandatory minimum standards for the conduct of Directors and employees, and specifically authorizes the creation of this Code of Conduct. • In order to comply with the requirements of the Regional Transit District Act, the Governmental Conduct Act and to adhere to the highest ethical standards, the RMRTD Board of Directors determines that it is necessary to amend the RMRTD Bylaws to include a Code of Conduct. • In performing acts on behalf of the RMRTD, Directors and employees shall act in a public trust capacity pursuant to the Governmental Conduct Act.
Review / Analysis Approve R-19-05 to amend the RMRTD Bylaws to adopt a Code of Conduct.
1 R-19-05 RMRTD
AMENDING THE RMRTD BYLAWS TO INCLUDE A CODE OF CONDUCT APPLICABLE TO ALL RMRTD DIRECTORS
WHEREAS;The Regional Transit Act requires that the Board promulgate and adhere to policies and procedures that govern its conduct; and
WHEREAS; The RMRTD is a “local government agency" and its Directors and employees fall within the definition of a "public officer or employee" within the meaning of the Governmental Conduct Act, NMSA § 10-16-1 et seq.; and
WHEREAS; The Governmental Conduct Act imposes mandatory minimum standards for the conduct of Directors and employees, and specifically authorizes the creation of this Code of Conduct; and
WHEREAS; Public officers and employees shall only use the powers and resources of public office and employment to advance the public interest and shall not obtain personal benefits or pursue private interests using RMRTD resources; and
WHEREAS; In order to comply with the requirements of the Regional Transit District Act, the Governmental Conduct Act and to adhere to the highest ethical standards, the RMRTD Board of Directors determines that it is necessary to amend the RMRTD Bylaws to include a Code of Conduct; and
WHEREAS; The RMRTD's mission is to provide safe, accessible, efficient, and innovative transportation services for the benefit of our diverse local communities and the regional economy; and
WHEREAS; The RMRTD's vision is to be a leader moving our region forward, connecting our diverse residents and communities, and supporting sustainable prosperity; and
WHEREAS; All RMRTD related actions by Directors shall aim to advance the RMRTD's mission and vision and shall not be performed for personal gain; and
WHEREAS; In performing acts on behalf of the RMRTD, Directors and employees shall act in a public trust capacity pursuant to the Governmental Conduct Act; and
WHEREAS; The minimum standard for all persons covered by the Code of Conduct adopted by RMRTD is that they comply with the law; and
R-19-05 RMRTD May 17, 2019 1 WHEREAS; Directors are expected to comply with all safety and fair dealing laws, and to be ethical and responsible when dealing with the RMRTD's finances or property, and in dealing with RMRTD employees, contractors, partners, or riders; and
WHEREAS; This Code of Conduct shall be reviewed at least once every four years; and;
WHEREAS; This Code of Conduct shall be filed with the state ethics commission and is open to public inspection; and
WHEREAS; Each Director is responsible for familiarizing themselves and complying with the Code of Conduct. Training on this Code of Conduct and applicable statutes will be provided to Directors on an ongoing basis; and
WHEREAS; Training and responses to questions and concerns regarding the Code of Conduct will be the responsibility of the Executive Director, the Human Resources Director and the District's legal counsel.
NOW THEREFORE BE IT RESOLVED BY THE RIO METRO REGIONAL TRANSIT DISTRICT BOARD OF DIRECTORS THAT:
The bylaws which govern the actions of the RMRTD are hereby amended by adding Section 8, Code of Conduct to Article IV, Conduct of Business. The Code of Conduct shall guide and govern the actions of the Directors of the RMRTD in conducting business on behalf of the RMRTD.
PASSED, ADOPTED, AND APPROVED this 17th day of May 2019 by the Board of Directors of the Rio Metro Regional Transit District.
______Diane Gibson Chair, RMRTD Board
______Dewey V. Cave Executive Director
R-19-05 RMRTD May 17, 2019 2 RIO METRO REGIONAL TRANSIT DISTRICT
SUBJECT: Amendment to NUMBER: Bylaws to include Code of Conduct
EFFECTIVE DATE: Adopted by Board Resolution Resolution #2019-
APPROVED:
EXECUTIVE DIRECTOR
ARTICLE IV CONDUCT OF BUSINESS
* * *
Section 8: Code of Conduct
A. Generally
Public officers and employees shall only use the powers and resources of public office and employment to advance the public interest and shall not obtain personal benefits or pursue private interests using District resources. The minimum standard for all persons covered by this Code of Conduct is that they comply with the law. Directors are expected to comply with all safety and fair dealing laws, and to be ethical and responsible when dealing with the District's finances or property, and in dealing with District employees, contractors, partners, or riders.
This Code of Conduct shall be reviewed at least once every four years, pursuant to NMSA 1978, Section 10-16-11(D). This Code of Conduct shall be filed with the state ethics commission and is open to public inspection.
B. Applicability
This Code of Conduct is applicable to all RMRTD Directors. The Regional Transit Act requires that the Board “promulgate and adhere to policies and procedures that govern its conduct…” NMSA § 73-25-5(C). The District is a “local government agency" within the meaning of NMSA 1978, Section 10-16-2(G) of the Governmental Conduct Act, and its Directors and employees fall within the definition of a "public officer or employee" pursuant to NMSA 1978, Section 10-16-2(I). The Governmental Conduct Act imposes mandatory minimum standards for the conduct of Directors and employees, and specifically authorizes the creation of this Code of Conduct under Section 10- 16-11(C).
1 C. Roles and Responsibilities
Each Director is responsible for familiarizing themselves and complying with the Code of Conduct. Training on this Code of Conduct and applicable statutes will be provided to Directors on an ongoing basis. Training and responses to questions and concerns will be the responsibility of the Executive Director, the Human Resources Director and the District's legal counsel.
D. Guiding Principles
The Guiding Principles for conduct are established in the District's Mission and Vision statements. The District's mission is "to provide safe, accessible, efficient, and innovative transportation services for the benefit of our diverse local communities and the regional economy." The District's vision is to be “a leader moving our region forward, connecting our diverse residents and communities, and supporting sustainable prosperity." To fulfill the District’s mission and vision, it is imperative that Directors and District employees conduct themselves in a thoughtful, professional manner that inspires public trust and confidence within the community it strives to serve.
All District related actions by Directors shall aim to advance the District's mission and vision and shall not be performed for personal gain. In performing acts on behalf of the District, Directors and employees shall act in a "public trust" capacity pursuant to NMSA 1978, Section 10-16-3 (A) of the Governmental Conduct Act. This means that officers and employees shall use the powers and resources of the District only to advance the public interest and not to obtain personal benefits or pursue private interests.
E. Compliance with Laws and Policies
Nothing herein is intended or shall be deemed to alter minimum legal requirements of the Governmental Conduct Act, or any other state or federal laws imposing standards of conduct upon the District, its Directors, employees, officers or agents. Specific laws that govern the conduct of Directors and employees include, but are not limited to, the following:
The Regional Transit District Act, NMSA 1978, §§ 73-25-1 to -18 The Governmental Conduct Act, NMSA 1978, §§ 10-16-1 to -18 The Human Rights Act, NMSA 1978, §§ 28-1-1 to -15. The Procurement Code, NMSA 1978, §§ 13-1-28 to -199 The State Ethics Commission Act, 2019 N.M. Laws Ch. 86 (S.B. 668) The State Gift Act , NMSA 1978, §§ 10-16B-1to -4-. The Open Meetings Act, NMSA 1978, §§ 10-15-1 to -4 The Inspection of Records Act, NMSA 1978, §§ 14-2-1 to -12
Directors are also expected to adhere to the applicable policies of their employing agencies or Governmental Units.
F. District Property
Directors should treat District property including vehicles, equipment, tools, money, buildings, data, documents and information, with care and protect it against improper use or damage. District property and tools shall only be used for the intended District business.
G. Corruption 2 All actions or transactions by Directors which are illegal and/or corrupt are strictly prohibited and will result in referring the matter to the appropriate law enforcement agency.
H. Gifts and Favors
Gifts and favors by and for public officers and employees are generally regulated by the State of New Mexico Gift Act (NMSA 1978, Section 10-16B-1 et seq.). Gifts of District property are generally forbidden by the "Anti-donation" provisions of the State of New Mexico Constitution (Article IX, Section 14).
I. Conflicts of Interest
A Director shall disqualify him/herself from voting on any issue in which the Director has a potential conflict of interest. A conflict of interest arises whenever the personal or professional interests of a Director are potentially at odds with the best interests of the organization, or where a Director would personally and directly benefit from a Board action. Directors and employees shall not:
1. acquire a financial interest in a new or existing business venture or business property of any kind when he or she believes or has reason to believe that the new financial interest will be directly affected by his or her official act;
2. use confidential information acquired by virtue of his or her office or employment for his or her, or another's private gain; or
3. contract with the district without public notice and competitive bidding and full disclosure of his or her financial or other interest in the business that is party to the contract.
It is the policy of the District to avoid even the appearance of impropriety. Even if an action or transaction is legal, it may nevertheless create the appearance of impropriety where it appears to benefit or advance the personal interests of a Director. Such appearances of impropriety may erode public confidence or damage the reputation of Directors, the District, and its Governmental Units. Directors should be sensitive to such perceptions, and favor disclosure of potential or apparent conflicts whenever in doubt.
Board conflicts of interest shall be disclosed by the annual filing of a conflict of interest disclosure form, a copy of which is attached hereto as Exhibit A. Conflicts of interest which arise in the course of District business shall be disclosed at the time they are known and any related board action is proposed, and Directors who are conflicted shall abstain from any related vote or board action pursuant to Section 3 of this Article.
J. Travel
Travel paid for by the District shall be scheduled and conducted in a manner that optimizes the benefits to the District.
K. Confidentiality
3 All District business is public business and Directors and employees shall strive to optimize transparency in the performance of District work to the maximum extent practicable. Notwithstanding the District's commitment to open and transparent government, it remains essential that certain aspects of public employment and public service be performed in a manner that respects the confidential information and privacy of individuals and mitigates the risk to tax- payer assets caused by disclosure of confidential information. Confidential information includes all personal identification information that might be used for identity theft, all attorney-client privileged communications, all proprietary information of third-party vendors, all disciplinary personnel actions, all employee evaluations and such financial information as may be deemed confidential under New Mexico law.
It is the responsibility of all Directors and employees to maintain confidentiality of confidential information and the disclosure of such information to the public, the press, or the community at large is prohibited.
L. Political Activity
Directors and employees shall not solicit any contribution of funds, goods or services in aid of any political campaign while on District property. Board members and Employees shall also refrain from using any District property, information obtained through District employment or service and any other District resources in aid of any political campaign. Nothing herein shall prohibit the District, its Directors or employees from providing information regarding ballot issues involving the District.
4 Tab 9
FY 2018-2019
Financial Status Report Unaudited Financials For the Period: 07/01/2018 - 03/31/2019 RAIL OPERATIONS TRANSIT OPERATIONS
BUDGET ACTUALS BUDGET ACTUALS REVENUES: FY18-19 3/31/2019 FY18-19 3/31/2019 Operating & Capital Revenues Federal & State $44,086,578 $7,170,721 $7,708,418 $1,729,214 BNSF | Amtrak 2,200,000 1,369,614 0 0 County Regional Transit GRT / Other Local 20,655,000 13,231,590 13,702,886 8,827,709 Farebox 2,200,000 1,485,255 0 53,306 PTC Grant 32,959,208 0 0 0 SIB 10,900,000 0 0 0 Bond Proceeds 0 0 0 0
TOTAL REVENUES $113,000,786 $23,257,180 $21,411,304 $10,610,229
BUDGET ACTUALS BUDGET ACTUALS EXPENDITURES: FY18-19 3/31/2019 FY18-19 3/31/2019 Operations and Maintenance Herzog Transit Service, Inc. Contract $17,500,000 $13,507,111 $0 $0 Operating 8,749,191 7,385,191 17,368,887 7,543,935 Total Operations & Maintenance $26,249,191 $20,892,302 $17,368,887 $7,543,935
Capital Bonds Principal & Interest $0 $0 $0 $0 SIB 109,000 0 0 0 Capital 40,241,788 3,178,908 0 0 Vehicle Purchase 0 0 90,000 0 Building Acquition for Valencia 0 0 750,000 0 Los Ranchos Park and Ride 0 0 1,053,371 0 Total Capital $40,350,788 $3,178,908 $1,893,371 $0
TOTAL EXPENDITURES $66,599,979 $24,071,210 $19,262,258 $7,543,935
BALANCE REMAINING $46,400,807 ($814,029) $2,149,046 $3,066,294
Federal Reimbusement pending grant award $ 2,130,847.00
9/30/2018