BOARD OF DIRECTORS MEETING Friday, May 17, 2019 12:00 p.m. 809 Copper Ave. N.W., Albuquerque, NM 87102 AGENDA Call to Order The presence of a quorum will be noted. Approval of the May 17, 2019 Agenda Tab 1 Approval of the March 15, 2019 Action Summary PUBLIC COMMENT Tab 2 Anyone who wishes to address the RMRTD Board must register with the Secretary of the Board FINAL ACTION ITEMS Tab 3 Accepting the Rio Metro Regional Transit District Fiscal Year 2017- R-19-01 RMRTD 2018 Audit Tab 4 Approving the RMRTD Short Range Plan FY 2020-2026 R-19-02 RMRTD Tab 5 Approving the RMRTD FY 2020 Budget R-19-03 RMRTD Tab 6 Approval of the Open Meetings Resolution & Establishment of the R-19-04 RMRTD Fiscal Year 2020 Meeting Schedule Tab 7 Amending the Rio Metro RTD Bylaws to Include Code of Conduct R-19-05 RMRTD DISCUSSION / INFORMATIONAL ITEMS Tab 8 PTC Update Tab 9 Staff Reports: -ABQ RIDE, NCRTD, Rio Metro RTD • Performance Report OTHER BUSINESS AND NOTES Next Meeting: Friday, June 21, 2019 at 12:00 p.m. Anyone requiring special accommodations is requested to notify Barbara Thomas at (505) 247-1750 or [email protected] at least three days prior to the meeting. Tab 1 RMRTD Board of Directors ACTION SUMMARY Friday, March 15, 2019 12:00 noon 809 Copper Ave. N.W. Albuquerque, NM 87102 Diane Gibson, Chair Wayne Ake, Vice Chair ORGANIZATION MEMBER ALTERNATE Bernalillo County X Debbie O’Malley, Ron Lopez Commissioner X Maggie Hart Stebbins, Julie Luna Commissioner Charlene Pyskoty, X Richard Meadows Commissioner Sandoval County X Michael Meek, Commissioner Vacant Valencia County Charles Eaton, Orlando Montoya Commissioner City of Albuquerque X Isaac Benton, Councilor Tom Menicucci X Diane Gibson, Councilor, Charlotte Chinana Chair Klarissa Peña, Councilor X Cherise Quezada Cynthia Borrego, Councilor Susan Vigil Don Harris, Councilor X Tom Menicucci Bonnie Suter Lawrence Rael X Leon Espinoza City of Belen Jerah Cordova, Mayor X Steven Tomita City of Rio Communities Mark Gwinn City of Rio Rancho Vacant, Councilor Peter Wells X Jim Owen, Councilor Peter Wells Town of Bernalillo X Jack Torres, Mayor Andy Edmondson Village of Bosque Farms X Wayne Ake, Councilor Village of Corrales David Dornburg X Pat Clauser Village of Los Lunas Charles Griego, Mayor Michael Jaramillo Village of Los Ranchos de Albuquerque Donald Lopez, Mayor X Mary Homan ASSOCIATE MEMBERS Isleta Pueblo Kathy Trujillo Vacant NON-VOTING ADVISORY MEMBERS ORGANIZATION MEMBER ALTERNATE NCRTD Anthony Mortarillo Jim Nagle MRCOG STAFF PRESENT Dewey Cave, Barbara Thomas, Conni Vigil, Robert Gonzales, Larry Horan, Gil Melgarejo, Kim Monjaras, Vangie Gabaldon Rio Metro Regional Transit District Board 1 March 15, 2019 AGENDA Call to Order The meeting was called to order at 12:04 p.m. by Chair Diane Gibson, City of Albuquerque. The presence of a quorum was noted. Approval of Agenda for March 15, 2019 Action Taken: Mary Homan, Village of Los Ranchos de Albuquerque, made a motion to: APPROVE THE AGENDA FOR MARCH 15, 2019 AS PRESENTED The motion was seconded by Jack Torres, Town of Bernalillo, and passed unanimously. Tab 1 Approval of Action Summary of February 15, 2019 Action Taken: Debbie O’Malley, Bernalillo County, made a motion to: APPROVE THE ACTION SUMMARY OF FEBRUARY 15, 2019 AS PRESENTED The motion was seconded by Ms. Homan and passed unanimously. PUBLIC COMMENT Tab 2 There were no public comments. ACTION ITEMS Tab 3 Authorizing RMRTD to Enter into the Intergovernmental Agreement Regarding Positive Train Control Improvements with the NMDOT Dewey Cave, MRCOG Executive Director, presented the background for the agreement and why authorization from the Board is required. Larry Horan, MRCOG Legal Counsel, pointed out the revisions marked in red. He noted that the document gives an ownership interest in the PTC improvements to the RMRTD. He said that between the last RMRTD Board meeting and this one, language has been clarified. Mr. Horan explained that action on the item was deferred at the last RMRTD Board meeting in order to clarify questions of Lawrence Rael, City of Albuquerque. Those concerns have now been addressed. Mr. Cave and Mr. Horan stood for questions. Chair Gibson asked what Mr. Rael’s concerns were and Mr. Cave responded that, with the new City of Albuquerque administration in place, certain different scenarios had been brought up. Those issues have been discussed and a revised document is before the Board today for approval. Rio Metro Regional Transit District Board 2 March 15, 2019 Action Taken: Ms. O’Malley made a motion to: APPROVE AUTHORIZING RMRTD TO ENTER INTO THE INTERGOVERNMENTAL AGREEMENT REGARDING POSITIVE TRAIN CONTROL IMPROVEMENTS WITH THE NMDOT The motion was seconded by Isaac Benton, City of Albuquerque, and passed unanimously. INFORMATION AND DISCUSSION ITEMS Tab 4 Staff Reports RMRTD: Mr. Cave reported that we are still working on the WabTec agreement for installment of PTC (Positive Train Control). Chair Gibson introduced Michael Meek, new RMRTD Board Member for Sandoval County. Maggie Hart Stebbins requested information from Mr. Horan on the most recent legislative session. Mr. Horan noted that the conversation on capital outlay projects benefitting the Rail Runner will continue for next year and he believes that all three projects could be funded. Mr. Benton asked about the issue of installing siding for the Balloon Fiesta Park. Mr. Cave responded that the City of Albuquerque has taken the lead on the initiative. Mr. Horan noted that a list of capital outlay projects is out. ABQ Ride: There was no report from ABQ Ride. North Central RTD: No report. Performance Report: Mr. Cave called attention to the Performance Report which had been handed out to Board Members. The meeting adjourned at 12:20 p.m. _ ________________________________________ Diane Gibson, Chair Rio Metro Regional Transportation Board ATTEST: _______________________________ Dewey V. Cave, Executive Director Rio Metro Regional Transit District Board 3 March 15, 2019 Rio Metro Regional Transit District Board 4 March 15, 2019 TAB 3 STAFF ANALYSIS OF R-19-01 RMRTD ACCEPTING THE RMRTD FY 2017-2018 Requested Action: Approval of Resolution R-19-01: Reason for Request: Section 2.2.2.10.J (3)(d) NMAC requires that the audit be presented to the agency’s governing authority at a public meeting for approval after the review by the state auditor. Review/Analysis: Review will be provided by Ricci and Company at the meeting. The RMRTD FY 2018 Audit is an unqualified audit with no findings. 1 R-19-01 RMRTD ACCEPTING THE RIO METRO REGIONAL TRANSIT DISTRICT FISCAL YEAR 2017-2018 AUDIT 1 WHEREAS, the Rio Metro Regional Transit District (RMRTD) was formed in 2 accordance with the Regional Transit District Act, 73-25-1 to 73-25-18 NMSA 1978, and 3 is a political subdivision of the state of New Mexico; and 4 WHEREAS, Section 12-6-3 NMSA 1978 (Annual and Special Audits) mandates that: 5 (1) the financial affairs of every agency be thoroughly examined and audited each year 6 by the state auditor, personnel of his office designated by him, or by independent 7 auditors approved by him; (2) the comprehensive annual financial report for the state be 8 thoroughly examined and audited each year by the state auditor, personnel of his office 9 designated by him or by independent auditors approved by him; and (3) the audits be 10 conducted in accordance with generally accepted auditing standards and rules issued 11 by the state auditor; and 12 WHEREAS, The RMRTD 2017-2018 fiscal year audit was performed in accordance 13 with state requirements by Ricci and Company; and 14 WHEREAS, the State Auditors review of the audit report required by Section 12-6- 15 14 (B) NMSA 1978 and 2.2.2.13 NMAC has been completed; and 16 WHEREAS, 2.2.2.10.J.(3)(d) NMAC requires that the audit be presented to the 17 agency’s governing authority at a public meeting for acceptance; 18 19 NOW, THEREFORE BE IT RESOLVED BY THE RMRTD BOARD OF 20 DIRECTORS, that the RMRTD 2017-2018 Fiscal Year Audit is accepted. 21 R-19-01 RMRTD May 17, 2019 22 PASSED, APPROVED, AND ADOPTED this 17th day of May 2019 by the RMRTD 23 Board of Directors. __________________________ Diane Gibson, Chair RMRTD Board of Directors ATTEST: _______________________ Dewey Cave Chief Executive Officer R-19-01 RMRTD May 17, 2019 Date: 02/12/2019 OK To Print Number of pages including cover sheet: 2 Communication Subject: Rio Metro Regional Transit District From: Office of the State Auditor Agency #: 4101 2540 Camino Edward Ortiz, Ste #A Fiscal Year: June 30, 2018 Santa Fe, NM 87507 IPA Attention: Liza Kerr Attention: Mark Santiago Firm: Ricci & Company, LLC e-mail: [email protected] Telephone: (505) 338-0800 Telephone: (505) 476-3800 Fax: Fax: (505) 827-3512 E-mail: [email protected] AGENCY Attention: Conni Vigil Telephone: (505) 247-3614 Fax: (505) 247-1753 E-mail: [email protected] In accordance with the Audit Act, Section 12-6-1 et seq., NMSA 1978, and the 2018 Audit Rule, NMAC 2.2.2.1 et seq., the Office of the State Auditor (“OSA”) reviewed this financial and compliance audit report or agreed-upon procedures report (“Report”). In accordance with Audit Act, the OSA has determined that the Report has been made in accordance with the provisions of the contract and applicable rules promulgated by the OSA. Therefore this Report is “OK to Print”. 1 SEARCHABLE electronic copy labeled “Final” per 2.2.2.9(B)(3) NMAC) should be submitted to the OSA within five business days of receipt of this communication.