MINUTES OF MEETING OF THE BOARD OF GOVERNORS OF THE FOREIGN CORRESPONDENTS' CLUB, HONG KONG 2014-2015 ON 18 OCTOBER 2014 at 10 am

BOARD MEMBET,QSRESENT President (Chairman): Jitendra JOSHI X'irst Vice President: Neil WESTERN at t Second Vice President: Kevin Barry H EGAN Correspondent Governo t Carsten SCHAEL Tara JOSEPH Sarah CHARLTON \ \ Peter HUTCHISON R t) Francis MOzuARTY Nan-Hie IN lr\À'N6¿ Journalist Wyng CHOW cammyYlU ( Ðn\llÅAlv, Associate Andrew CHWOROWSKY Timothy S HUXLEY a?^ -z'^¿ - ,/ ,\ II Simon PzuTCHARD 422 Apologies FDC, AL, TC Non-Members by invitation: Gilbert CHENG (GM) Hoi-Lo CHAN (HLC) Heledd WILLIAMS

1 MEETING CALLED TO ORDER The Chairman called the meeting to order at 10.03 hrs

¡ 2. PRESENTATION AND APPROVAL OF MINUTES

It was resolved to approve the minutes of the meeting held on 20 September 2014

Proposed by FM Seconded by TJ

FoT: INH, TJ, FM, CY, KE, CS Abstain: PH, TH,

3. PRESIDENT'S REPORT JJ reported: 1. Occupy HK With regard to the Occupy Movement story, the Club had done its best to promote its name and stay engaged with the story. (SH arrived 10.05 am) The Regina Ip and Emily Lau discussion had sold out quickly and was a.very successful event in terms of exposure. There had also been a discussion on showcasing some of the best photography from the protests, which would be discussed later in the meeting. JJ said it was important that the Club should be present and proactive, being open to any ideas and suggestions. A close eye was being kept on issues surrounding press freedom. JJ described a worrying situation from the previous night, where a photojournalist member had been detained and later arrested many hours late r for climbing onto a car during a protest. (lVC arrived 10.07 am) JJ said that on the same night, other journalists in Mongkok were penned in and threatened with batons if they crossed the road. In light of those events the Club had put out a statement, which had been picked up by the SCMP and other publications.

2 Funeral of VG Kulkarni (SC arrived 10.08 am) JJ said the funeral would take place on Monday and although it would be a sad event, he was pleased to hear there would be a good attendance. He regretted that he could not be there, as he would be out of town. However, there would be a wake the following week and he would attend along with VG Kulkarni's other friends and colleagues. JJ suggested that the workroom be re-named in VG Kulkami's honour, as he used it frequently and it was currently unnamed.

It was resolved to name the workroom to call it "The VG Kulkarni Workroom"

Proposed by FM Seconded by TJ

Unanimously Accepted

It was agreed that the change of name would be announced at the wake. a -t Cliff Buddle

JJ reported that Mr Buddle had been badly beaten at an event by a Mainland student. Flowers had been sent to him and a handsome thank-you note had been received from him, thanking everyone for their concern. KE expressed concern that a statement had been put out too quickly regarding the arrested photogiapher (mentioned earlier), as standing on a car was criminal damage and the Police were ohliged to respond. He urged caution with such situations, which JJ noted.

It was resolved to approve the President's Report

Proposed by TH Seconded by PH

Unanimously Accepted

4. REPORTS FROM COMMITTEE CONVENERS

FINANCE TH reported:

FINANCE COMMITTEE meeting on October 15,2014

Members attending Tim Huxley (Convener), Wyng Chow, Cammy Yiu, Simon Pritchard, Elaine Pickering, Anna Healy Fenton, Erik Floyd, John V/hitcomb, Robin Fox Also attending: Gilbert Cheng, Hoi-Lo Chan, Alex Lee Apologies: Jitendra Joshi, Neil V/estern, Andy Chworowsky, Simon Pritchard, Tara Joseph, Connie Bolland, Douglas Wong, Jake van der Kamp

1 Meeting called to Order Treasurér called the meeting to order at 12:45 p.m. He noted the recent passing of veteran Committee member VG Kulkami. The Committee recorded its condolences and noted VG's longstanding contribution to the work of the finance committee.

) Financial Controller's Comments on September 2014 Financials: Revenue & Surplus - September 2014 Total revenue foi the moñth of September w4s 53,224,586, over last year by 5457,I98 and ahead of budget by $287,166. For the 1" half-year, revenue was over last year by $1,855,587 and ahead of budget by $1,231,988. Net deficit for the month of September was 5287,820 against budget deficit of 5362,67 8, resulting in a favourable variance of $74,858. The year-to-day surpfus is now 5374,439 resulting in a favourable variance of $916,988 compare with budget. The overall result is very positive, given that the first six months are normally the toughest trading conditions. Higher usage of the Club has been the main contributor. Whilst no price rises are cu 'ently envisaged, food prices are rising and other costs will also increase in coming months so vigilance must be exercised.

Food and Beverage Cost Food costs for the month were $727 ,052 or 35.I% against sales, which were 1.7olo more than the budget. Beverage costs for the month were $430,646 or 38.5yo, which were lYo above budget. After adding in wines take-away and wine home delivery, the total cost will be $451,306 or 39.09Yo. Revenue Cost Cost%o Beverage Sales $1,118,487 5430,646 38.50% Wines take away 532,720 $17,814 54.44% Wines home delivery $3,309 $2,847 86.04% Total $1,154,516 $451,306 39.09"/" Other Income/Other Item Subscription income and Entrance fees for the month were $1,957,361 and $161,000 respectively.

Catering Expenses and Administration Expenses Total catering expenses were over budget by $56,515; more maintenance cost due to material & maintenance cost for kitchen griller & freezer. The additional costs were mainly associated with extra part-time staff resultìng from heavy use of banqueting facilities.

Total administration expenses were over budget by $12,070; more entertainment cost due to paying 30% deposit for the HRPA's contract fee. Current month revenue - October 2014 F&B revenue budget for the month of October 2014 is $3,081,540. F&B revenue up to 13 October 2014 (Monday) was $1,389,012, which was over last year by 5226,926 and ahead of budget by 596,754. Some disruption from Occupy Central had been seen with lower use of Main Dining Room, but overall use of Club and promotion of events has seen solid revenue generated.

3. Any other business General Manager mentions that the transportation expense in October will be slightly increased due to "Occupy Central" requiring late duty staff to take taxis home.

4. The meeting rvas adjourned

Discussions at BOG meeting TH reported that the Club had got to the end of the first half of the financialyear with a surplus of HK$374,000, which was more than HK$900,000 in favour. A loss had been budgeted in the f,rrst six months, so it was a positive outlook. The committee would continue to be vigilant, but no action needed to be takenon prices. Food costs were rising though. Otherwise, everything else on both administrative and catering expenses was within the budget. JJ reported that the Club hadn't suffered too much due to the Occupy Movement. TH said that at first the Main Dining Room (MDR) had suffered, but overall the Club was fine with bar takings g going well. There h curred as temporary staff had overall the Club was other bars and restaurants in a slight raise in trans the staff home, but the Club was still ahead of budget.

It was resolved to accept the report of the Finance Committee

Proposed by CS Seconded by WC Unanimously Accepted

PROFESSIONAL TJ reported: Minutes for Professional Committee Meeting. Monday, 6 October 2014

Board members: Tara Joseph, Cammy Yiu

Other Committee members: Keith Bradshel

Other FCC members: Douglas Wong

Invitees: Clement Li, Joanne Chung, Hilda Wang

1) Minutes of September 10,2014 meeting - Approved

Speaker Issues/ Proposed Speakers:

Event ReviewÆIost Confirmation DATE SPEAKER HOST October

Tues. Oct. 14lunch Emily Lau, Regina Ip Jit/Tara/Keith Panel discussion on Occupy HK

Wed. Oct. 15 moming Joyce Hau, Google Keith Google tutorial

Wed. Oct. l5lunch David Eimer, Author Nan-Hie/ "The Emperor Far Away: Cammy Travels at the Edge of "

Mon. Oct.20lunch Ben Simpfendorfer TaralKeith 's Commercial Future: Bigger, but more complex

Tues. Oct. 28 lunch Maria Vassilakou, Deputy Mayor, Cammy Vice Governor of Vienna. "Incinerators, Recycling & other environmental innovations - Lessons from Vienna"

Wed. Oct 29 lunch Bill Hayton, Author Jir The South China Sea: The Struggle For Power in Asia

November

Mon. Nov. 3 lunch Ryan Pyle, Photographer & Author Tara Book on Chinese Turkestan

Thurs. Nov. 6 6:30pm U.S. Google Tutorial Tara

Mon. Nov.l0lunch Lou Ferrara, Managing Editor, AP Jit Topic on new media landscape

Wed. Nov. 12 lunch Patrick Low, Fung Global Institute Keith Former WTO economist

Thurs. Nov. 13 lunch Charlie Jeffery from Edinburgh University Topic: Scotland remaining in the U.K.

Wed. Nov. 26lunch Lord Browne, former CEO of BP and author Keith/Jit , Upcoming Events

Proposed SpeakersÆvents:

1) From Nan-Hie: In lisht of what's soins on risht now. Jit wanted an event about Occuov Hons Kons. Amons the handful of oossible soeakers aooroached. Ansie Lau secured Emilv Lau. and Brian Zittel sot Resina Io. The event will commence on Oct 14. The tooic of discussion: Is it worth shuttins down the citv to achieve universal suffrase? Will Beiiins ever relent? What does this all mean for political reform in China itself? Most of all: What is the future of Hong Kong?

Alons the same theme. Tara sussests to trv for Scholarism's Joshua Wons. and the Police Commissioner. Dous sussests findins a sood soeaker on Triads. Cammv sussests findins a sood soeaker on kev asoects of the Basic Law and how it hts in with what the orotestors are seekins. Mav also be a workshoo for iournalists? Additional sussested tooics include role of social media in the Occupy movement - Approved by the Committee should appropriate speakers be found. 2) Deborah Kan of WSJ has referred a speaker suggestion:

Oct 28-29 Dr. Ed Lu, three-time astronaut who lived on the Space Station, will be in Hong Kong. The project (SentinelMission.ors) was by the B6l2Foundation.ore - it is the hrst private deep space mission - building a space telescope to travel 150 million miles from Earth to go into a solar orbit and view Earth with the Sun behind it to find all the dangerous asteroids. - Declined by committee.

3) Tues. Nov 25 - Sarah Monks recommends German-born Sabriye Tenberken, a remarkable ) woman who will be in town atthat time as a keynote speaker at a conference of the World Blind Union. Tenberken is founder and director of Without Borders, an organization that ..empowerSblindpeopletotaketheir1ivesintheirow-nhands,,'andfounderôfKanihariinKerala, , which fosters participants from all over the world "to be forces for good rather than victims of circumstances". Fully blind since the age of 12, Sabriye studied Tibetology/Central Asian Sciences at University. She travelled on horseback through the , started the first school for the blind in Tibet - where high-altitude sun exposure is linked to higher rates of eye disease - and created the first system. Sabriye is the author of a bestselling book My Path Leads to Tibet and was featured in an award-winning 2006 British documentary, Blindsight. This will be her first visit to Hong Kong. The conference - where Sabriye will speak on The Beauty of Blindness - has a global agenda, including pressing for the world's electric cars to emit sounds that will reduce the silent danger they pose to visually impaired pedestrians.

The chairman of the conference's Hong Kong organising committee is Chong Chan-yau, president of the Hong Kong Blind Union. The theme/title of her talk could be confirmed later. - Declined by committee. 4) Following the success of the lunch talk by Francesca Schiavone, Peter Hutchison of Agence France-Presse suggested to try to pursue golfs four-time major winner, former number-one and Hall of Famer Ernie Els. Peter thinks the golfer will be around next month for the Hong Kong and Macau Opens and may have time between events. He's been one of the game's biggest stars over the past 20 years. Peter thinks he'd alfract keen interest within the club. Fast Track, a sports PR and marketing agency in Hong Kong, has passed Peter the contact details of Els's agent at [MG, if the committee is interested.- Approved by committee, if Peter Hutchison is available to host.

5) Nov. 14 to 27: Michael Buckley, author of a forthcoming book titled "Meltdown in Tibet" to be released in Hong Kong and worldwide in early November 2014. The publisher is Palgrave- Macmillan, New York

Meltdown in Tibet: The push by Chinese engineers to strip Tibet of its natural resources is endangering the water supply for much of Asia. The nations downstream from Tibet rely heavily on rivers sourced in Tibet for water supply, for rich silt used in agriculture, and for fisheries. Mega- dams in Tibet are strangling those rivers and blocking their flow. This careless destruction of the environment has been happening under the radar, with little scrutiny, until now. Through a mixture of on-the-ground reporting and painstaking research, Michael Buckley blows the lid off China's mega-dam construction and large-scale mining in Tibet, and documents looming environmental crisis for the entire Asian region. Meltdown in Tibet tums the spotlight on the darkest, most dangerous side of China's emergence as a global super-power. Buckley's vivid observations, hard- hitting analyses, and spirited calls for change will appeal to anyone concemed with the future of our global environment. About the author: Michael Buckley is an award-winning Canadian journalist who, amongst other things,_ co-authored the first guidebook to Tibet in 1986. He is author of a handful of books about Tibet, including_Tibet: the Bradt Travel Guide; Heartlands: Travels in the Tibetan V/orld; and Eccentric Explorers. He has made three short documentaries about major environmental issues in Tibet. A freelance adventure- travel writer and photographer, he has traveled extensively throughout Southeast Asia and the Himalayan and Kalakoràm-ranges. He divides his time between Vancouver, Canada and travels in Asia. For more about the author, see his websites Himmies.com and WildYakFilms.com. - Committee leans toward approving. Neil to investigate and revert.

st speaker, a veteran film and TV actor, who was recently inTransþrmers: om-Ve.ga,s to Macau (a Chinese crime drama with Chow Yun Fat). Wong is sts; he's a licensed helicopter pilot - Nan-Hie continue to I'ollow up. 7) With the Sun Hung Kai trial expected to be completed by end of the year, Doug suggests to seek out prospective speakèrs, e.g., from the legal team, to come and speak - Approved by committee. 8) Tara suggests to ask the Jacksons, (the main perforrners at the Charity Ball), to speak - Approved by committee.

9) Gina Rinehart, an Australian mining heiress and Chairman of Hancock Prospecting group, is expected to attend the Charity Ball. Doug suggests asking her to speak - Approved by committee. 10) Tara will inquire of U.S. Consulate to see if any appropriate speakers are coming through Hong Kong in respect to Obama's upcoming visit. - Approved by committee.

I 1) Tara to reach out to Kate Adie of the BBC, and the French founder of Firechat, an "off the grid" message app., as prospective speakers - Approved by committee. Anv Other Business

1) Landing Page The Publicatioñs Committee is revamping the Club's website to include a landing page for each committee. Please share a wish list of all things you'd like to see on the Professional Committee's landing page.

Professional Committee The purpose of the Professional Committee is to organizeand stage newsworthy events to support the fresÈ. as a core mission of the FCC is to be a neutral platform where local and international speakers can be questioned by the media and mer bers. 'l'his is where news gets made.

The talks are hosted at the FCC's main dining room. The Professional Committee consistently secures key movers and shakers compelling speakers at the Club Leung, former chief secretary and Court David Nueberger, hlmmak tennis Grand Slam champion Francesca Schiavo Fung, Bruce Rockowitz, British actor and comed and more.

Professional Committee plans and produces hops, debates, speed-netwórking opportunities, ews media.

The 2014-15 Professional Committee conveners are FCC Board members Jitendra Joshi (president), Tara Joseph (correspondent governor) and Nan-Hie In (correspondent governor).

ong bureau chief, New York Times), Brian Zittel Edwards (business editor, South China Morning g News), Robert T. Grieves (chairman and CEO, e producer, RTHK).

Other FCC board members who regularly attend the committee are: Florence de Changy (correspondent governor), Carsten Schael (correspondent govemor), Angie Lau (correspondent governor) and Cammy Yiu (correspondent governor). óther spêcial committee attendeef are: Gilbert Cheung (the FCC's general manager), Wing Chan, Joanne Chung, Devy Au, Hoi Lo Chan, Hilda Wang (the committee's events coordinator) , The FCC's guest-speaker luncheons aÍe independently produced events that adhere to the Professional Committee's rules and format. E.g., events usually start at 12:45 p.m. and end by 2 p.m. Speakers are given 15-20 minutes for their address, followed by a Q&A session with the press and audience. Presenters are not paid appearance fees. Additionally, flyers and other material to highlight the event are devoid of non-FCC-related brands, logos or other commercial material or sponsorship, to ensure that this platform remains independent and neutral.

All speaker events are recorded and filmed. MP3s and videos of the speeches are available on the Club's website , or on the FCC's YouTube channel, FCCHK.

For more information regarding upcoming events, visit the FCC's event calendar IHYPERLINK 'calendar' with web link: http ://fcchk.org/event/calendar/month].

An email can be created so oeoole can oitch suest soeaker ideas. PCommittee@,smail.com is available as well as [email protected]. This can be included at the end of the Professionals Committee landing page. - Unquote

- Committee approved editing to be done by Keith.

2) Joanne updated that the additional meal option of curry, as approved earlier by the committee, will be available for club events starting Dec.25.

3) Committee agreed that the deadline for all items to be submitted for inclusion in the agenda is be at 5:00 p.m. of the Friday prior to the meeting. 4) Date and time of the next meeting conf,rrmed - Tuesday, 4 November at 12:30 p.m.

Discussions at the BOG TJ reported that big events were coming up, e.9., Lord Brown of BP who was coming at the end of November to talk about his book. The committee was trying to organize a date for the world- famous photojournalist Sebastião Salgado to come, but as it was close to Christmas it was proving to be a little tricky. TJ would continue to pursue. There had been a very good attendance for the Regina Ip and Hong Kong panel. TJ said there had been some technical issues with the screens not working in the bar, resulting in complaints. They would be investigated to make sure they would work for future sell-out events. Strong speakers were being sought around the Occupy Movement story and the committee had tried to reach out to different people, like student leaders, but without much success. If anyone had ideas or suggestions for speakers who could pack a room or ignite a good discussion, they should contact the committee. FM suggested the Police Commissioner and TJ said she was working on it, but doubted it would be possible to get him. A letter had been sent to to the former Chief Justice, and Carrie Lam had also been contacted. The committee awaits their replies. FM also suggested established Club members who would be able to speak about the situation. TJ asked that details be emailed to her so she could send out invitation letters. TJ reported that another Google event was coming up and responses about the previous one had been received. The prior event was held in the morning when journalists were unable to attend, and the next event would be during the evening, but in a small room, which may pose capacity problems The committee would continue to put together training events as they were of interest to many. Regarding the Occupy Movement, TJ queried whether the amateur photography should be displayed on the V/all. She had received emails from people asking for publication and it was a real opportunity for the Club to reach out to the community. A contest could be held and sponsored with members acting as judges; TJ suggested that young people could get involved and give an opinion on what Hong Kong meant to them. She invited suggestions to be sent to her. (N't4/ - arrived 10.19 am) Due to technical problems in the Quiet Room, JJ recommended that refunds be offered to members who had paid for tickets for the panel event, but had to go into the Quiet Room as there was no room upstairs. FM mentioned a camera may have been knocked over too as the footage was only displaying the top of people's heads. It was agreed to provide a refund, which GC would handle.

It was resolved to accept the report of the Professional Committee Proposed by FM Seconded by TH Unanimously Accepted

MEMBERSHIP

SP reported: Membership Committee Meeting On Monday, October 13,2014 at L2:30pm

Neil Western, W'yng Chow, Simon Pritchard, Cammy Yiu, Tim Huxley ancl Members attending Marilyn Hood Also attending: Gilbert Cheng, Joanne Chung and Carman Chung Apologies: Jitendra Joshi, Kevin Egan, Nan-Hie In, Douglas Wong

I To mourn the death of our dedicated Membership Committee member, Mr V.G. KULKARNI, who sadly passed away last week.

7 Resignations, Absent Member Applications & Reactivations Therè were 8 Absent Member applications, 4 resignations and 4 reactivations for the month of September2014..

3. New Membership Applications We currently have 223 applications on hand this month, and the number of active members with subscription fee charged was2lTI as of 10 October 2014.

4. New Members Considering the likely membership movements including absentees and resignations, the Committee recommended to accept a total of 14 new applications including Correspondent applicants (3), Journalist applicants (3), Associate applicants (6) and Corporate applications (2).

There is (1) replacement application under Diplomatic membership.

4.1 d for Correspon applicant's position is our club's rec ined the club under n November 201 2013. The Committee her application b-fee HK$950 as C&J promotion rate can only be privileged for the hrst-time join.

4.2 nt who applied for Journalist membership and his card and articles of work produced were provided to be submitted. The Committee recommended pending his application at the meeting next month

4.3 Reviewed new application from an applicant who applied for Journalist Member and her position is Freelance Journalist. Her application was presented in the meeting in October 2013, January 2014 and March 2014. Requested that she should provide more samples of her work to ng journalist. The new book, text by her and published in The Committee will reach out to her agai! to ieek verificat the November membership meeting where it is hoped she can be admitted.

4.4 Received new applications for Corporate Membership but they lack an introducer and seconders. The committee will meet both nominees and assist in getting the signatures of introducers. The Committee recommended to accept their applications in this month, October 2014.

5. Report on Special Promotion For Correspondent and Journalist Membership Totally 344 members have joined as either correspondent or journalist members since August 2010, and267 of them remain active members. There is a 78 per cent retention rate of members approved since the special promotion was launched, which reflects a good promotional effort. The remainder (70 members) have either switched to absent member or iesigned (36). In sum, the current promotional price has achieved the objective of retaining most of our C&J member over the past 4 years. A report of the reasons for resignation and length of membership before resignation was presented.

6. Review of Membership Status Change by Finance Committee There were a total of 4 members' accounts suspended on 15 September and29 September, and no members' accounts have been suspended as of 15 October 2014- The next posting date is 15 October at 3:00 p.m.

6..1 ÀSSOZ who was suspended on 15 September 2014. The Committee suggested that his membership should follow normal procedures.

6.2 C9024 who was suspended on 29 September 2014. The Committee suggested that his membership should follow normal procedures.

6.3 A11587 who was suspended on29 September 2014. Her mobile number and email address don't work. The Committee suggested trying to chase her company for updated contact details and follow normal procedures.

6.4 Cll797 was suspended on 15 September 2014 and her mobile number is unreachable. The Committee suggested to try contacting her introducer for updated contact details and follow normal procedures. 7. Reminder Letter

7.1 A7780 and A9750 were posted on two successive occasions. A second letter has been sent on 20 September 2014 and their credit privileges have been withdrawn until the new auto- pay has been set up.

7.2 46551 has been posted three times within the past 12 months from October 2013 to September 2014. A reminder letter will be sent out and direct debit is required to be set up.

8. Application for Rejoining the Club 49840 joined the club in December 2008 and his membership was resigned in March 2012. He is now requesting to rejoin the Club. The Committee recommended not accepting his application for rejoining and suggests that he should apply for a new Associate Membership under normal procedures.

9. Report of Silver Membership Reports of an analysis of Silver membership status over the last 5 years (2009 - 2014) and in the coming 15 years (2014 -2028) were presented. 10. Deceased Member

10.1 40886 joined the club in December 1968 and passed away on 4 September 2014. Letter sent to spouse on 3 October 2014 and she has become an Honorary member on 3 October 2014. As of 30 September 2014 there is no outstanding amount in his accounts.

10.2 SC1953 joined the club in April 1975 and passed away on l0 October 2014. Letter sent to spouse on 1 1 October 2014 and she has become an Honorary member on 1 1 October 2014. 11. lnductionCeremonies The 8th Induction Ceremony is to be held on Friday, 24 October 2014 at 6:30 p.m. and the sign up is 18 as of l0 October 2014. 12. Date of Next Membership Diversity Meeting The next Membership Diversity Meeting is Wednesday,29 October 2014,6:30 p.m. 13. Date of Next Membership Committee Meeting The next Membership Committee Meeting is Monday, 17 November 2014,12:30 p.m.

Discussions at BOG meetins SP reported and listed new members, in particular two people who had applied for corporate membèrship but never been to the Club. They had been met and validated. It was recommended to accept their application. (AC arrived at 10.20 am) SP outlined the new members and gave backgrounds of the Associates listed. There was an ongoing data exercise analysing the silver membership and the committee would be report back to the Board in due course. With regard to VG Kulkarni, NW mentioned that spousal approval had been given and JJ said there was no issue with processing any of the applicants recommended by Mr Kulkarni. Regarding a posted member, FM queried whether the office had the correct contact details. Both GC and NV/ confirmed that two different numbers had been tried and both were unreachable. The member hadn't paid anything either and FM said he would double-check if he saw her. JJ reported that the next induction would be on the following Friday.

It was resolved to accept the new members as follows on pages 46-47 Correspondent applicants (3), Journølist applicants (3), Associate applicants (6) and Corporate applications (2).

Proposed by TH Seconded by PH

Unanimously Accepted

It was resolved to accept the report of the Membership Committee

Proposed by AC Seconded by INH

Unanimously Accepted

PRESS FREEDOM FM reported

Press Freedom Committee Minutes

14 October 2014

Present: Geoffrey Crothall, Erik Floyd, Jitendra Joshi, Joyce Lau, Francis Moriarty, Simon Pritchard, Neil Western, Douglas Wong, Cammy Yiu By invitation: Gilbert Cheng, Chan Hoi-lo Apologies: Sarah Charlton, Edward Chin

Meeting starts at 1915 hrs

GC moved acceptance of previous meeting's minutes, JL seconds. FM abstains, no dissent. Minutes approved

VG Kulkarni

FM proposed a vote of appreciation for the many contributions to press freedom and to this committee made by V.G. Kulkarni, who passed away last week. Douglas Wong (DW) seconds the motion. Unanimously approved

Occupy Central

FM noted that since the last meeting the PFC had drafted a statement on the treatment ofjournalists, and would have produced a second save that so many members were busy covering Occupy Central that no one was available to draft one.

FM also submitted copies of the Legislative Council's rules on granting press passes. He asked members to look them over for future discussion, as the criteria are dated and appear to discriminate against freelancers, and it is important for the media to have access to newsmakers and to the legislative process. He suggested that the FCC should give recommendations to LEGCO. DW asked about an incident involving the alleged mistreatment of a journalist. FM said the details were unclear and a widely circulated report that the person worked for AFP was later denied.

There was discussion about the blockade outside the Apple Daily building in Tseung Kwan O, affecting a number of papers in addition to Apple. FM said EC Edward Chin had been at the Apple Daily facility and had kept FM informed of developments.

FM also mentioned a statement issued by TVB workers expressing their serious discontent with the station's handling of news decisions and apparent self-censorship. They were also unhappy that one of their cameramen, reportedly pushed by a policeman, fell and broke his leg but the station had made no mention of it.

JL said the HKJA, HK Press Photographers Assoc., and the unions at Next and Ming Pao had issued statements about the beatings.

DW supported writing another statement as long as we confirm the facts on the beatings. JJ, who arrived at 1930 hrs, said AFP had already identified the second beaten journalist.

Reporters Without Borders (RSF)

FM and GC reported that each of them - independently - had met with two representatives from RSF who had been visiting Hong Kong. Both said RSF plans to set up a small offrce in HK next year. They are looking to cooperate with groups like the FCC and GC's China Labour Bulletin.

FM said RSF was looking at avery small budget and would probably like in some way to leverage our facilities. He had told them that the workroom was set up for people to do limited work, but was not suitable for making a lot of phone calls or doubling as an office.

FM said we could learn a lot from RSF about its funding model and funding sources, especially certain foundations. He mentioned an annual magazine RSF produces that brings in a considerable sum of money. EF mentioned a foundation that specializes in funding human rights-related efforts. FM said the RSF pair had made it clear that the organization was moving away from its more militant (their word) approach in the past, and that the two representatives were young and very impressive. JJ said the relationship was something we should get on with.

Human Rights Press Awards

JL, the HRPA coordinator, confirmed that she had been paid her first instalment for work on the Awards and would now be giving them more attention.

JL noted that the Board has encouraged (1) putting the Awards on a more long-term, professional footing and (2) making them more financially sustainable. She said the two are connected and that it was difficult to approach would-be donors without business cards and a proper website to which they can be directed.

She also noted that JJ, NW, DW and others had asked her to look at how these objectives might be achieved and to make recommendations.

JL said that although she had already managed to get a website up and operating, the HRPA needs a much better one that she, as coordinator, would be able to keep up to date.

She recommended using GC's web producer, with whom she had met earlier in the day. He could redo the HRPA website for HK $10,000-$20,000 and the job would take a month. JL says she may need more funding for this, but stressed the importance of having a good website for broader fundraising and PR purposes.

JJ said that, if the Board were to spend more on web production, it must be in the broader context of fundraising and future initiatives. There was general agreement on this point. CY suggested that money for the website could be made from other savings on the budget, e.9., by doing a virtual photo exhibit instead of the traditional Wall exhibit, saving money on printing, etc.

JL also briefed the committee on the HRPA's partner organizations' contributions. The FCC puts in the most. Amnesty contributes $30,000-$40,000 per year, plus use of their offices, storage, computers, staff, stätionery, etc. The HKJA contributès $6,000, but contributes less in terms of dãy- to-day manpower. FM says that AIHK pulls its weight, and that HKJA does its best with extremely limited staff and funding, and is very important in reaching local joumalists. He also said that in the earlier years, the JA was paying its proportion but that the changes affecting our profession as a whole had hit the HKJA hard. GC and JJ recommend giving JL more control over day-to-day logistic issues and decision-making. They say the FCC Board should only be involved in major budget issues. FM said the Board also has interest in matters of principle. FM said Amnesty and the HKJA have limitations and sensitivities related to the types of fundraising we can do - particularly in cases of ethics or corporate support, where conflict of interest might arise.

EF recornrnended looking uore into foundations, cites some in London or that he knows.

'l'he committee agreed that it is not opposed to outside funding, or recognizing that funding through use of logos or olher means. Discussion ensued on how this might be achieved. JL will take this recommendation to the HRPA's partner organizations for discussion.

The PFC also agreed to award a cash prize to the top winners. FM said that none of our partners opposes this, and the uld not well paid. There am range, foi anywhere hat internally, within th stil potential donors outside. This will be raised with the other organizations.

The committee also agreed to limit the number of entries, to avoid the situation that arose last year. All agreed to re lude a short statement or letter explaining the enlry. ñearly all agreed to a - the proposed number is three entries per journalist per category. This will d HKJA.

NW arrived at2020 hrs

DM and JJ recommend having more working journalists on the judging panels. FM agreed but said it would help to achieve this ii the professional journalists who say they will judge, would actually show up for-the judging -- and this had not always been the case. He also pointed out that some of the non-journalist judges had in fact previously been joumalists.

JL said she would organize a cocktail or other networking event for all three organizations, judges, potential judges, etc., in December.

HRPA geographical boundaries: After discussion, in which FM expressed concern about the number óf submissions that might arise, JL proposed this wording to detine the Awards' geographic boundaries.

"We accept coverage from the Asian region. This stretches from and Afghanistan and Pakistan ii the Weõt; Japan in the East; Mongolia in the North; and Indonesia in the South. It does not include the Middle East. We will consider works based in Australia, New Zealand and the Pacihc, so long as they address cross-border or other issues relevant to the rest of Asia."

DW and JJ agreed, as it allows us flexibility in dealing with the Asia-Pacific Association of Press Clubs based in Australia. FM expressed concern about inviting submissions from places we were not competent to judge, and that the application numbers we were trying to reduce might actually be increased.

DW and JL proposed updating or beffer defining category names like "online" (now that everything is online) and "ñewspaþer and magazine" (which leaves no room for wires). JL said that she would draft suggestions and circulate. This would also be raised with the other organizations. Meeting ended at 2100 hrs

Discussions at the BOG meetine: FM reported that the Club had been supportive on to a higher level and be better funded. In o Joyce Lau had been asked to come up with a li liaising with foundations or philanthropies. But shr websitè to show to potential contacts. The cost of a website developer to develop a new website would be $15,000-$20,000. FM detailed the merits of having a HRPA website. CS asked whether the website would be separate to the FCC or under the FCC website's umbrella. FM recommended a stand-alone website that Joyce could maintain independently, being sufficiently attractive and efficient to use, but not being full of code or other complications. The Board discussed the setting up of a new website. FM reminded Board members that application forms needed to be uploaded by 1 December, so any new website needs setting up quickly. CY suggested that a Virtual Exhibit, rather than a six-day show costing $20,000, was another way to ofßet costs. FM said the committee actively looks for ways to save money rather than spend it. The Board viewed the current website. CS stressed that the website be set up so that it was simple enough for the Club to oversee and for Joyce to maintain. It was agreed that acceptance of the Press Freedom Committee report incorporated acceptance of the $20,000 proposal for a new website.

It was resolved to accept the report of the Press Freedom Committee

Proposed by NW Seconded by CS

Unanimously Accepted

PUBLICATIONS PH reported: Publications Committee Minutes Thursday, 9 October 2014,1:00 p.m. In Attendance: Co-Convener: Angie Lau, Jonathan Hopfner, Terry Duckham, Paul Bayfield, Cammy Yiu, Felix Chan, Nan-Hie In, Wyng Chow

Absent: Co-Convener: Peter Hutchison By Invitation: Gilbert Cheng, Joanne Chun, Roy Tam

1. Website Updates:

Professional Committee's NHI gave the committee's suggestions for its FCC landing page.

Professional Committee

The Professional Committee invites newsworthy speakers to the Foreign Correspondents' Club, as part of the club's core role of providing a neutral venue for discussions of local and international events and trends. The talks take place in the FCC's main dining room, usually over lunch and occasionally over dinner. The speaker typically gives initial remarks for 20 minutes and then takes questions for 20 minutes. The events are on the record, and videos of them go up on the club's web page. A list of recent speakers includes Hong Kong's third Chief Executive C.Y Leung, former chief secretary and career civil servant Anson Chan, president of Britain's Supreme Court David Neuberger and tennis Grand Slam champion Francesca Schiavone. Other past speakers include the CEO of Li & Fung Bruce Rockowitz, British actor and comedian Michael Palin, Wild Swans author Jung Chang and more.

A list of recent and upcoming speakers can be found here: http://fcchk.org/speaker

Aside from organizing guest speakers, the Professional Committee plans and produces evening documentary screenings, educational workshops, debates, speed-networking opportunities and events that benefit FCC members and provide opportunities for correspondents and journalists to grow professionally. For a full list of all club activities, please visit the FCC's events calendar IHYPERLINK 'calendar' with web link: http://fcchk.org/event/calendar/month].

For guest speaker suggestions please contact Professional Committee convenors Tara Joseph, Nan- Hie In and Jitendra Joshi, or email the club's general manager Gilbert Cheng at [email protected] and Hilda Wang.

Also discussed: making speaker videos more obvious to FCC website users. Currently, it doesn't seem clear that our speaker videos can be found by clicking on the speaker link itself. If takes three to four steps before one finc s the video. To make it easier, we will insert a YouTube hyperlink next to the speaker's picture, name and descriptign to communicate clearly there is a viðèo link as well. We will monitor progress and tweak accordingly and if need be.

F&B COMMITTEE/ WALL COMMITTEE

e. Suggests that this is informative ebsite. All members, including co- may feel comfortable seeking them will also have contact information for any

Updates for FCC website: media directory

- Gilbert and staff continue to work on a media directory and what it may look like behind the FCC- secure hrewall.

- Committee's homework is to review the pages and make recommendations at next committee meeting.

- Peter/Angie will craft an explainer that will be sent along with permission form/privacy ordinance and declarãtion that we will send out via email to FCC members, who will be asked to return with their e-signature and approval. The whole intention of creating a media directory. is to be us_ed as. an internal resource fó¡ members to build their network: social media or otherwise. - This is intended to have a comprehensive list of members who want to share their contact e-mails and Twitter handles or Facebook address, etc.

- This can also be used as a base for future use, including suggestions for club, menus, membership, etc. Sky is the limit! But hrst, get people's permission and cooperation. ts*?lrThe Corrcspondcnt: Lnnding Page

and layout. Terry e.g., using simple " on FCC website, ds, one stone. Currently, FCC's Facebook page is

website, but cross-promote on Facebook. Paul B FCC Facebook as our version of "Editors Blog," ka Club News.

Board Member Biography/ Picture Updates:

2. Communications Coordinator Report: We have doubled the number of Twitter followers since the summer - increased to 650+ Felix reports that 29 Sept. event: Money Laundering, Tall Poppies and Bjq4þgha1n City with Will Giles, and Daniel Ivery most-watcheci pCC video at momèht with 500 hits alone on the first day. Currently stands at 800+ views on YouTube. Benny Tai's talk on "'Will Hong Kong Ever Háve Genuine Democracy" garnered 700+ video I its. 3. Upcoming November - Charity Ball Issue - Cover hand ex experien - Steve column of tips on how to practice journalism safely and securely in hot zones. 4. On-Line Booking: - As we've been working towards on-line booking, FCC's Joanne came up with suggested templates on how staff would like to see how on-line booking would work.

- Committee will review, but have given the go-ahead to implement on-line booking on the FCC website.

- Directs Professional Committee to flag any *hot* speaker/event that likely will be a sell-out and FCC will add line to members that limit tickets. Any specific pricing decision, etc., should also be communicated to tweak the on-line booking language.

- suggestion by Teny that we also include on-line booking capability for out-of-town guests who want to apply during FCC off-hours for guest pass (this happened during Occupy - foreign correspondents who flew in on Saturday, and left Monday but still wanted to use the club).

Next Meeting: TBD

Discussions at BOG meeting: PH reported that the committee continued to receive other committees' inputs for landing pages displaying their information. GC and his team were working on projects such as a media directory anci online booking. The committee was continuing to expand its presence in social media and more Board members had updated their biographies on the website. The next Correspondent magazine would be the Charity Ball issue. TJ asked for links to MP3s and videos to be better displayed. The Board viewed the FCC website and discussed their visibility and other alternatives. AC suggested a podcast, which JJ thought was a good idea and asked PH to follow-up. The biographies were briefly discussed regarding how much and what information should be provided. JJ suggested that the committee review the biographies and tweak them if necessary. The Charity Ball was slated to be on the cover of The Correspondent, but a discussion ensued as to whether the Occupy Movement should be displayed as it's a global news story. It was suggested that the magazine could possibly have front and rear covers featuring both the Occupy Movement and the Charity Ball, or could be presented in halves featuring both topics. JJ suggested the committee work on it and mentioned that an appreciation of VG Kulkarni would also be featured.

It was resolved to accept the report of the Publications Committee Proposed by TJ Seconded by WC

Unanimously Accepted

ARCHIVE CS said there had been no meeting that month. The Archive Committee had submitted a final report and invoice. CS had not had a chance to read it but would over the weekend. A meeting would be held the following month and all was on track as far as the Archive was concerned. The consultants are available until the end of the year to answer queries. One expressed an interest to stay as a volunteer, so he would join the Club. With no report, there was no motion to accept.

HOUSE House Committee Meeting on 8 October 2014

Members attending: Carsten Schael, Walter Kent, V.G. Kulkami, Robin Howes Apologies: Florence de Changy Also attending: Gilbert Cheng, Joanne Chung, Allen Youngblood 1 Bert's, Entertainment and Event Matters 1.1. AY reported that the band for the New Year's celebrationwill be a special selection of musicians ùitn ny at the helm. The previously discussed band withdrew last minute. 1.2. FdC and AY met with staff ofthe French Consulate to discuss possible cooperation in organizing special music performances at the club. The meeting went well and AY asked CS if it was alsó possible to coitact the German Consulate with similar requests. CS will introduce AY to the Cultural attaché. 1.3. Sybil Thomas will be the guest artist on November 8 from 8-11 p.m. 1.4. YA met a concert promoter to discuss possible future events. 1.5. The quiz continues to enjoy great þopularity. The improved F&B offering has been appreciated by participants. WK suggested little tweaks.

2 Members 2.1. A member complaint about the solo artist in Bert's in the early evening. Other members are enjoying his music; therefore it seems more an issue of personal prefere4le,. 2.2. The annual influenza vaccination is a limited offer tõ members at HK$170 per person, booking details to be announced shortly. 2.3. Thè annual Christmas tree offer with the early bird special will also be announced to members in the coming days.

J Health Club 3.1. A member gym-equipment orientation session with a trainer took place on September 13. 3.2. steel cablê at the Multi-Gym/Elliptical machine broke and needs to be repaired at the cost ^of HK$2,480. Gym equipment shows its age and repairs are becoming a more frequent occulTence.

4 Buil 4.1. Hughes Room and the Burton Room are now e by 30 dB. 4.2. Hughes Room poses a challenge because quality seems not lable. Altematives will be investigated. material of sufficient size and a _ drainage pipe coniinues to clog frequently. RH suggested cleaning it with 4.3. The kitchen -a waterjet more often or cbnÈidering relining the old cast-iron pipe with a fiberglass sock. Staff will find a contractor that can provide both cleaning and relining services.

5. Stafï Staff injured at work accumulated 568 sick leave days (October 08)

6. Lease Renewal 6.1. Staff has sent a letter to the Government Property Agency (GPA) expressing the Club's interest to renew its lease of the premises. 6.2. Staff reported that in advance of the negotiations about the rent increase, GPA staff had come for a site visit, taking many photos of the building.

7. Any Other Business 7 .l-. A reciprocal relationship request from & Sports Club in Jakarta was discussed ahd tumed down, ás the club seems resembles a residents club. 7.2. The committee will recommend to the b 10.a. & 10.d. (Dress Code) to be relaxed to allow casual dress on Saturday on the Verandah. 7.3. A member requested to add a shoulder ba follow up. 7.4. Staff reported that there was no service di w. 7.5. Staff hâs received venue rental enquiries to respond. Committee members advised that it is not permitted to rent club venues to non-members. 7.6. A year-end bin sale will be held on the24 November. 7.7. RH related the message from Francis Moriarty that the Main Bar had several now defunct modem ports and whether they could be converted into electrical outlets. Staff will investigate. 7.8. WK raised the issue of ihe tiles around the Main Bar having lost their glazing through heavy cleaning and therefore being more susceptible to retaining dirt. RH suggested that a special coating could be applied to seal the tile s again. Staff will investigate.

8. Next Meeting Wednesday, 12 November2014 at 6:30 p.m.

Discussions at the BOG meeting: . CS reported that the band for New Year's Eve had dropped out, but Allen Youngblood had acquired some musicians to create a better band. The work on the windows was complete and there was a substantial reduction in sound.

AC suggested that the sound system in the MDR should be looked at as some of the small speakers on the verandah seemed to have blown and were producing a tinny sound. It was agreed to investigate further.

CS said the Government Property Agency had been contacted in order to advise them of the Club's intent to renew the lease.

The by-laws were being reviewed as to changing the dress code to allow casual dress onto the verandah on Saturdays. AC advised that children could also be allowed upstairs on the same day. It was agreed that the dress code could be casual, same as the main bar, but no flip-flops. FM said any amendment to by-laws requires the Constitutional Committee to undertake it. JJ agreed, but recommended the dress code/access for children changes be implemented with immediate effect.

CS asked whether there had been a reply from the Clifton Club regarding reciprocal membership and GC confirmed that the deal had been made.

JJ recommended that more checks should be made on the steam room and sauna room. GC conlrrmed that he would organize and ensure that staff obtained adequate CPR and hrst aid training.

It was resolved to accept the report of the House Committee

Proposed by WC Seconded by INH

Unanimously Accepted

F&B (note: Includes WINE) CY reported: F&B Committee Meeting on 7 October 2014

Members attending: Andy Chworowsky, Cammy Yiu, Nan-Hie In, Anthony Beaurain, Walter Kent, VG Kulkami, Philip Nourse

Apologies: Anna Healy Fenton, Robin Howes, Adrian Peirse, Zeb Eckert, Cathy Yang FCC Staff Chef George, Gilbert Cheng, Alex Lee, Nigel Tsang, Joanne Chung Attending:

Agenda F&B issues AOB 1. Approval of Last Month's Minutes 1.1 . Minutes approved

2 Food & Wine schedule 2.1. Argentinian V/ine Gala - tonight. Both Hughes and Burton rooms will be used for l0 wine distributors offering 50-60 wines. Consulate General of the Argentine Republic will co-host. 2.2. Clare Hollingworth's 103rd Birthday celebrations confirmed for 9 October. 2.3. Austrian Wine Dinner - tentatively scheduledfor2T October. Commercial aspects of the sponsorship by wine distributor still to be settled. Cammy to host. 2-4.Belgian Extravaganzafood promotion -27 Oct - 8 Nov. 2.5. Melbourne Cup - 4 Nov. 2.6. Argentina Food Promotion - 10 - 15 Nov 2.7 . Oyster Extravaganza - Nov. 2.8. Beaujolais Nouveau - Nov. 2.9. Thanksgiving - 26-28 Nov. 3. F&B issues 3.1. Menu refinement and menu quantity and quality balance to be on discussed at a special meeting on 1l November. 3.2. Confirmed that all pastas are "egg free" - this notation will be included on our menus. 3.3. F&B comments reõeived shoulä be repli ld with template responses. Cammy to review and to develop template responses.

3.4.Pizza? To have or not to have - to be discussed at special menu refinement meeting. 3.5. F&B Revenue in September was up, reasons are more promotions and events. 3.6. Confirmed by Corrrrnittee, that as per current practice, additional charges will be add_ed for requests for subititution on menus itèms. Chef George can provide a sample list of such substitution at next meeting. 3.7. Gilbert suggested that we provide Bert's Bar as a resting place for staff from 3:00 - 5:45PM (Staff can use ti-ll 5:30 p.m., wìth the additional 15 minutes allowance to make-ready the spage staff has NO place to eat their meals or to rest. As the mmittee agreed to let staff use that space. Committee 'all members are still welcome to use Bert's; however

4 AOB 4.1. Picture-taking of the walls - no issue, as long as photos are not taken of members and their guests without their permission. 4.2 y&,B Committeê website landing-page details conhrmed - to include brief description of committee's purpose, whom to contact with proposals and names of conveners, and committee members 4.3. Birthday voucher - discussion about extending validity period, which is for six weeks, "no change" was confirmed.

Date for next meeting: Tuesday 12 noon - 1 pm on the following dates:

11 Nov 2014, Tue - special F&B menu refinement meeting 18 Nov 20l4,Tue 9 Dec 20l4,Tue 13 Jan 2015, Tue 10 Feb 2015, Tue l0 Mar 2015, 'l'ue 14 Apr 2015, Tue 12}i4ay 2015, Tue

Discussions at BOG meeting: CY reported that there would be a special menu-refinement meeting taking place on 1l November as therè were many meal requirements being requested. AC saidthat pricing would also be reviewed. As there was nowhere for staff to eat and rest, CY reported that it had been agreed that Bert's would be used as a rest area between 3:00-5.45 p.m.The Board discussed the matter and agreed that members could still use the area, but woulä be made aware that staff would also be using it and there may be some restrictions in service. It was a temporary solution and would be evaluated in due courie. It was agreed that staff could start using Bert's as a rest area with immediate effect. The Board agreed to remove the pizza from the menu as it wasn't a successful product.

It was resolved to accept the report of the F&B committee

Proposed by INH Seconded by TJ

Unanimously Accepted

CONSTITUTIONAL

JJ reported:

Constitutional Committee Meeting On Monday, October 13,2014 at 19:00pm Jitendra Joshi, Kevin Egan, Simon Pritchard, Francis Moriarty, Tim Huxley, ' Members attending: Doug Wong Also attending: Gilbert Cheng, Chan Hoi Lo, Joanne Chung Apologies: Jane Moir

1. Review of Companies Ordinance and M&As

The Committee reviewed a detailed summary prepared by JM of specific changes needed to bring the FCC Articles into line with the new Ordinance. JM was requested to write those changes up as a new Articles of Association, with a view to the Committee and Board of Governors adopting the revised text in November.

The changes are nearly all housekeeping in light of the requirements laid down in the new Ordinance. However, the Committee also discussed areas where the Articles merit updating to improve the club's management.

JJ highlighted 47 (a), affecting the Professional Committee. This article dates back to a time when Professional Committee was the FCC's only real committee and had a broad range of responsibilities. The Constitutional Committee agreed that it's time to drop the requirement for the "chairman" of Profcom to be the club's president or VP, and put the committee on the same standing as all the others (i.e. the only requirement will be that its convenor is a member of the board).

2. Members thanked JM for her sterling work on updating the Articles and agreed to recommend that the Board give her the title of "Honorary Adviser to the FCC on Company Law." (The committee noted that other clubs in Hong Kong have similar honorifics for members who serve as informal advisers.) Working pro bono, JM would then vet future FCC communications regarding meetings, resolutions, etc., to ensure compliance with the Ordinance.

3. Members voted thanks for the dedication brought to bear over many years by V.G. Kulkarni, who sadly passed away last week. JJ advised that funeral arrangements were still under discussion by his family, but that the club would hold a wake in due course.

4. Meeting adjourned.

Discussions at the BOG meeting:

JJ reported that the committee was reaching fruition on the work that has been done in updating the Articles of Association in light of the new Companies Ordinance and expressed gratitude to Jane Moir for doing the lion's share of the work. It was recommended to confer on her the title of Honorary Advisor to the FCC on Company Law.

Regarding the Articles, a couple of amendments were needed, especially as regards the status and composition of the Professional Committee, to put it on an equal footing with the other committees.

It was resolved to accept the report of the Constitutional Committee.

Proposed by FM Seconded by TH

Unanimously Accepted

WALL CY reported: V/all Committee Meeting on 9 October 2014

Members attending: Yiu, Carsten Schael, Bob Davis, Robin Moyer, Becky Gaunt, Nic 3äi#t

Apologies: Sarah Charlton

Also attending: Gilbert Cheng, Joanne Chung 1. Current Exhibition 1.1. Richard Dobson, "The Crest Hotel." Exhibition opened on 8 October. Video clip by Dobson will be shown as part of opening reception. L2.The committee selectèd one of Richãrd's prints for inclusion into the FCC photo collection.

2. Upcoming Exhibitions 2.i. NOV- Gerhard Jören "Typhoon Yolanda/Haiyan". Final pictures have been selected and were presented to the board. Printing taking place in Bangkok. Carsten in touch with Joren. 2.2.DEC - XyzaBacani, photos of modern day Hong Kong. Robin in touch, discussing plans. 2.3. APR 2OI5 - HRPA 2.4 APR 2015 - Lee Fook Chee exhibition conhrmed for three weeks. Robin will follow up with Edward Stokes on final photo selection. 2.5. MAY 2015 - Ryan Pyle. Cammy to follow up. 2.6. JUN 2015 - Arthur Hacker "Retrospective". Carsten to follow up.

3 Exhibition Proposals

Jan, Feb & March dates available. Committee looking for prospective exhibitions.

4. Any Other Business 4.1: Wall Committee website landing page details conf,rrmed - to include brief description of committee's purpose, whom to contaõt with proposals and names of conveners, and committee members. oks for each exhibition, as a red dollars to produce. Carsten

levant up-to-the-moment photo exhibits, e.g., an impromptu show of "Oc Becky suggests a "virtual photo exhibition". Committee realizes we have on the main floor that can present a slideshow o ed. Gilbert will coordinate displayed when the sc 4.4. Carsten announced and acknowledged the gift of a special print of a Time Magazine cover, with the Umbrella Revolution headline, for inclusion into the FCC collection.

Date of Next Meetings - 6:30 p.m.:

13 Nov 2014, Thurs 11 Dec 2014, Thurs 8 Jan 2015, Thurs 12 Feb 2015, Thurs 12Mar 2015, Thurs 16 Apr 2015, Thurs 7 May 2015, Thurs

Discussions at the BOG meetine: CY reported that exhibition proposals for January, Februaly and March 2015 were sought. 89.\y Gaunt recommended that l-2 hãrdcopy books be printed for each exhibition to be signed and CS would start that at the November exhibition. The committee had discussed how t up-to-date photo exhibitions such as use the Occupy Movement images and it had to use the monitors_and projectors in the Cluþ. Although they were sometimes used ents, they were still a flexible resource and could be worked around. CS had announced and acknowledged receipt of the Time Magazine edition showing the Occupy Movement's umbrella image on the covei. It was confirmed that Liam Fitzpatrick of Time Magazine Asia would frame it. TH suggested that so on the s theY may no longer be re had be same, but some resistance d. The Wall space and how it was utilise conffactually obliged to fulfil could be altered to make way that the Club may be out of touch and not reflec been collating some images and FM suggested a appended to the walls. NW and CS discussed whether there was a news editor on the website updating the news. NW advised GC to use the TVB channel for the best TV/picture reporting. JJ made the proviso that the Board request the Wall Committee to look as rapidly as possible at freeing some space and to work in-committee for a selection of images of the recent news coverage.

It was resolved to accept the report from the Wall Committee

Proposed by FM Seconded by TH

Unanimously Accepted

CHARITY BALL

AC reported: FCC Charity Ball2014 Minutes 11 Date of meeting: 6th October,2014 Attendants Chair Andy Chworowsky, Thomas Crampton and Dave Garcia FCC staff: Hoi Lo and Gilbert Maya Consultants Ltd: Mireya Garcia and Jennifer Lee PLK: Elly Yip Design: Julia Li Ball committee member: Celia Garcia, Boots Moyer, Chris Dillon, Nan Hie, Jane Yeung, Wyng Chow, Annie Chen and Kelly Chan, Fund Raising: Magdalena Klim and Natalia Scott AGS 4 Winds: Gregory Seitz

Task Responsible Further Action Booking Hoi Lo 1119 paid up tix, 200 hundred more booked

Volunteers Mava Events Volunteer table with badges and vouchers Poster at Menu Hoi Lo If any guests need dietary requests, please int'orm Hoi Lo Crew meal Hor Lo Send the no. ot'crew meal tor non-FCC stattS to Hoi Lo Hoi Lo will send reminder AGS 4 V/inds Gregory Arrange the pickup and delivery of the band equioment Pert'ormance h,lly / Scott Need copy of PLK kids song t.or Scott fiom Elly, and coordinated with the choreographer Scott to prepare 3 mics on stage 10 kids on stage House lieht on during performance Video Nan Hie Play video before selling raffle Edit the video and trim it to 3-4 mins Add Enelish subtitle for student Fundraising Natlalia / Pledge is just bet'ore the Jacksons perf'ormance Maggie 1 minute speech of scholarship winner (May Celia Mav) FR will have the dress and money kit FR will bring the mannequin for Hackett's suit and the gown from Catherine Deane(Silent Auction) PLK Chairman '? ,Elly Put Bnglish subtitle on screens in.tsallroom durins the speech from PLK chairman DJ Scott After the Jacksons, DJ will play 30 mins t'or Scott to change the equipment for the Muffin Tops Rattle Hor Lo Rattle sale wrll be closed at the end of the concert (10:45pm) Vespa Maya Events CX eirls will push the Vespa on stage Next year ball FCC Next year ball is on 10"'Oct Muffrn Tops Boots / Scott Muffin Tops will store their guitars in Rm D404 and prepare at the foyer (Models rest area) *Reminder Reminder to add extra time for all deliveries of the protests are on going

Next meeting will be on Monday, 20 October 2014 at 12:30 p.m.

Discussions at the BOG meeting: HLC reported that 1,408 tickets had been booked, ong thcm 1,376 paid. AC reported that everything was fine and ahead of budget. He showed a promotional video for the Ball at the end of the meeting. There had been some worry about the Occupy Movement, but the Convention Centre had been aware of the situation and nó one had canceleä.-The Jacksons had seen the protests on the BBC and had asked about them, but as they were staying in the Grand Hyatt there shouldn't be any problems.

TH asked whether the promotion c was justified, as they didn't provide much of a discount. AC said it was a good had bêen very accommodating and cooperative when the band and their tour were oup bookings, as there had been many changes.

It was resolved to accept the report of the Charity Ball Committee

Proposed by TH Seconded by WC

Unanimously Accepted

5. ANY OTHER BUSINESS i. JJ extended congratulations to TC and his wife on the birth of their daughter on 25 September.

ii.

protests and recommended getting some.

6. DATE OF NEXT MEETING AND ADJOURNMENT

It was resolved to adjourn the meeting and reconvene on 22 November 2014 at 10 am

Proposed by TH Seconded by TJ

Unanimously Accepted

The meeting was adjoumed atlT:34 a.m. \r@

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