The Corporation of the Township of Scugog Council Monday, February 10, 2020 Open Session at 6:30PM Council Chambers, Municipal Building 181 Perry Street, Port Perry

Agenda Alternative formats available upon request by contacting: [email protected] or 905-985-7346 ext. 115

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1. Call to Order

2. Disclosure of Pecuniary Interest and Nature Thereof in Closed Session

3. Closed Session

4. Call Open Session to Order and Moment of Silence

5. Matters from Closed Session

6. Disclosure of Pecuniary Interest and Nature Thereof

7. Announcements from Council and Staff

8. Public Meetings

8.1 Zoning By-Law Amendment Application Z/09/19 1589 King Street (Port Perry Veterinary Services) To rezone the subject lands to permit a business professional or administrative office and a veterinary clinic and to recognize existing lot area, frontage and setback deficiencies. (refer to Item 9.2.1, Staff Report DEV-2020-008, page 31)

9. Consent Agenda

9.1 Adoption of Minutes of Previous Meeting

9.1.1 Council – January 27, 2020 – pg. 5 9.1.2 General Purpose and Administration Committee – February 3, 2020 – pg.18

Advisory Committees and Boards Minutes 9.1.3 Scugog Tourism Advisory Committee – December 10, 2019 – pg. 24 9.1.4 Economic Development Advisory Committee – January 10, 2020 – pg. 28

9.2 Reports Departmental Reports

9.2.1 DEV-2020-008 Zoning By Law Amendment Application Z/09/19 R. Shanahan and A. Doherty, Port Perry Veterinary Services – 1589 King Street (Part Lot 16, Concession 5, Now 40R-1969, Part 1), Ward 2 – Information Report Nicola Alston, Planner – pg. 31

9.2.2 DEV-2020-009 Removal of an Agricultural Holding Provision Z/08/2019 J. Reid and J. Robertson 18333 Marsh Hill Road (Conc. 9, South Part of Lot 7), Ward 1 Information & Recommendation Report Nicola Alston, Planner – pg. 42

9.2.3 COMS-2020-007 Portview Road Rehabilitation Contract Award Kevin Arsenault, Capital Project Technologist – pg. 50

9.2.4 COMS-2020-008 Sidewalk Installations and Replacements - Contract Award Kevin Arsenault, Capital Project Technologist – pg. 56 9.3 Correspondence 9.3.1 Correspondence No. 25-20 received from the Municipality of Clarington, regarding Emerald Ash Borer Funding Assistance – pg. 69

9.3.2 Durham Region Climate Change Emergency Declaration – pg. 71

9.4 By-Laws 9.4.1 By-Law 08-20 – Being a By-Law to Amend Site Alteration By-Law 62-15, being a By-Law to Prohibit or Regulate the Removal of Topsoil, the Placing or Dumping of Fill and the Alteration of the Grade of Land in Areas of the Township of Scugog – pg. 74 (as authorized by Report DEV-2020-006, February 3, 2020)

9.4.2 By-Law 09-20 – Being a By-Law Passed Pursuant to the Provisions of Sections 34 & 36 of the Planning Act, R.S.O. 1990, to Amend Zoning By-Law 14-14 with Respect to Concession 9, South Part of Lot 7, Township of Scugog – pg. 76 (18333 Marsh Hill Road) (Roll #010.002.27400), Ward 1

10. Items Extracted from Consent Agenda

11. Notice of Motion

Moved by: Councillor Kiezebrink Seconded by: Councillor Ross

Whereas the Provincial Government has introduced Bill 156 – Security from Trespass and Protecting Food Safety Act, 2019; and

Whereas Scugog farms are places of business where we grow and produce food, raise animals and make our living; and

Whereas Scugog farms are also private homes, where private citizens have the expectation that people cannot enter their homes without permission; and

Whereas Ontario farms have come under increasing threat from trespassers and activists who illegally enter property, barn and buildings, trespassing under false pretenses to gain entry, seizing private property, threatening the health and safety of farms, employees, livestock and crops; and

Whereas existing laws are not doing enough to protect farms and homes from the risk of unwarranted trespassers and activists; and

Whereas all animal production is governed by strict codes of practice, and Ontario livestock farmers are required to satisfy standards of care requirements outlined under national codes of practice which ensure animal health, safety, and welfare are promoted and maintained; and

Whereas Bill 156 – Security from Trespass and Protecting Food Safety Act strikes a balance to protect farms while also recognizing a citizen’s right to protest;

Now Therefore Be It Resolved That the Township of Scugog supports Bill 156 – Security from Trespass and Protecting Food Safety Act; and

That a copy of this resolution be sent to the Hon. Doug Ford, Premier of Ontario, the Hon. Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, the Hon. Sylvia Jones, Solicitor General of Ontario, the Hon. Doug Downey, Attorney General of Ontario, Lindsey Park, Member of Provincial Parliament, Durham, Randy Pettapiece and Toby Barrett, Parliamentary Assistants to the Minister of Agriculture, Food and Rural Affairs, John Vanthof, Deputy Leader, Official Opposition, Critic, Agriculture and Food, Rural Development, Sarah Singh, Deputy Leader, Official Opposition, the Region of Durham and all municipalities within Durham Region.

12. New Business/General Information

13. Closed Session (if needed)

14. Confirming By-Law

15. Adjournment

005

MINUTES OF THE REGULAR MEETING OF THE

COUNCIL OF THE TOWNSHIP OF SCUGOG

HELD MONDAY, JANUARY 27, 2020 AT 6:30PM

IN COUNCIL CHAMBERS

PRESENT: Mayor Mrs. R. Drew Regional Councillor Ms. W. Wotten Ward Councillors Mr. L. Brown Ms. J. Guido Ms. D. Kiezebrink Mr. I. McDougall Mr. A. Ross

ALSO PRESENT: Chief Administrative Officer Mr. P. Allore Director of Corporate Services / Clerk Mr. J.P. Newman Director of Development Services Mr. K. Heritage Director of Public Works, Parks and Recreation Ms. C. Coleman Manager of Communications and Strategic Initiatives Ms. L. Bowers Manager of Recreation and Culture Ms. S. Cornish Manager of Planning Ms. R. Prentice Planner Ms. N. Alston Municipal Law Enforcement Officer Ms. D. Stephenson Recording Secretary Ms. S. Frey

1. CALL TO ORDER

The Mayor called the meeting to order at 6:15PM. Councillor Kiezebrink arrived at 6:17PM.

2. DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION

Councillor McDougall declared a pecuniary interest in relation to Item 3.1, Closed Session Minutes of December 16, 2019, having previously declared a pecuniary interest within those minutes.

3. CLOSED SESSION

Resolution #CR-2020-001:

Moved by: Councillor Wotten Seconded by: Councillor Ross

THAT this Council enter into a closed session to discuss:

(a) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act, 2001; (b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, pursuant to Section 239(2)(e) of the Municipal Act, 2001; and (c) a position, plan, procedure, criteria, or instruction to be applied to negotiations, pursuant to Section 239(2)(k) of the Municipal Act, 2001.

Carried

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RECESS: 6:16PM

4. CALL OPEN SESSION TO ORDER AND MOMENT OF SILENCE

The Mayor called the open session to order at 6:31PM and asked everyone to stand and observe a moment of silence in memory of previous Mayor Lawrence Malcolm, the victims of the Iran plane crash, and in consideration of those affected by the Australian wildfires.

The Mayor acknowledged the traditional territories of the Mississaugas of Scugog Island First Nation and recognized the contributions of First Nations, Metis, and Inuit peoples to the community, the province and the country.

5. MATTERS FROM CLOSED SESSION

6. DISCLOSURE OF PECUNIARY INTEREST AND NATURE THEREOF

Councillor McDougall declared a pecuniary interest in relation to Item 8.1 and Item 9.2.1, Zoning By-Law Amendment Application No. Z/05/2019 – Willowtree Farm, the nature of the disclosure being that he has previously worked for Willowtree Farm in a professional capacity.

7. ANNOUNCEMENTS

Council Announcements:  Cartwright Sports and Recreation is hosting their annual Comedy Night on Friday, February 7, 2020  Congratulations to Ty Dellandrea for his contributions at the Junior World Hockey Championship  Best wishes to Kirsten Welsh who worked as a linesman at the NHL All- Star Game in St. Louis  Tyler Hanson Memorial Street Hockey Tournament raised more than $7,500 for Big Brothers Big Sisters North Durham and Sick Kids Hospital  Regional Chair John Henry was the speaker at the Blackstock Agricultural Society Annual General Meeting  February 22, 2020 is the Coldest Night of the Year – Walk for the Homeless event at the Port Perry United Church at 5PM  Condolences to the family of Lawrence Malcolm, first Mayor of Scugog, who recently passed away  The Annual Polar Plunge was held on Saturday, January 25, 2020  Congratulations to the volunteers at the Mayors Levee held January 5, 2020, and thanks to staff for organizing the event  Community thanked for support of Operation Scugog  The Region’s delegation to ROMA highlighted the importance of rural transit and broadband in rural Durham  Local residents are appreciative of the new dog park

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8. PUBLIC MEETINGS

Councillor McDougall previously declared a pecuniary interest, and did not partake in discussion, nor vote, on the following matter.

8.1 Public Meeting – Temporary Use Zoning By-Law Amendment Application No. Z/05/2019

PROPONENT Willowtree Farm

AGENT Valerie Cranmer, Valerie Cranmer & Associates

LOCATION 975 Regional Road 21 (Part of Lots 9-11, Concession 5), Ward 1

IN PERSON ATTENDANCE Valerie Cranmer, Valerie Cranmer & Associates Jordan McKay, Willowtree Farm

The Mayor outlined the following points for the benefit of those in attendance:

This portion of the meeting has been set aside for a statutory public information meeting being held under Sections 34 of the Planning Act for a Zoning By-Law Amendment Application, submitted by Valerie Cranmer of Cranmer & Associates on behalf of Willowtree Farm for the property located at 975 Regional Road 21.

It is important that the public express their views, either in person or in writing, prior to decisions being made by the Council of the Township of Scugog or the Region of Durham.

If you wish to file an appeal of Council’s decision to the Local Planning Appeal Tribunal (LPAT), you must first speak to the matter at this public meeting or provide a written submission before a Zoning By-law amendment is passed. If you do not, you will not be added as a party to a hearing by the LPAT, unless the Tribunal determines there are reasonable grounds to do so.

Public notice was served by the Township of Scugog in accordance with the requirements of the Planning Act.

The Mayor called upon the Manager of Planning, Robin Prentice, to review the application.

Ms. Prentice provided a brief overview of the application. The requested amendment is to rezone the property to permit agricultural related and on-farm diversified uses to recognize the on-farm market and educational facility.

The Mayor called for questions from members of Council for Robin Prentice, Manager of Planning.

The Mayor then called upon Valerie Cranmer of Valerie Cranmer & Associates to present information regarding this application on behalf of the Applicant.

Ms. Cranmer provided a PowerPoint presentation to demonstrate details about the operation, including, but not limited to, the existing on-farm market diversified uses and future additions/activities, as well as the proposed amendment and zoning regulations.

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The Mayor called for questions from members of Council for the Agent, Valerie Cranmer, Valerie Cranmer & Associates, and the Applicant, Jordan McKay.

The Mayor then opened the meeting to the public to receive input concerning the subject report.

Upon enquiring, the Mayor determined that there were no public comments to be made either in support for or in opposition to the proposal.

The statutory public information meeting concluded at 7:13PM

At this juncture of the meeting, and with the approval of Council members, the Mayor brought forth Item 9.2.1, DEV-2020-001, Zoning By-Law Amendment Application No. Z/05/2019, for consideration.

9.2.1 DEV-2020-001 Zoning By-Law Amendment Application No. Z/05/2019 Willowtree Farm, 975 Regional Road 21 (Part Lots 9-11, Concession 5), Ward 1 - Information Report Robin Prentice, Manager of Planning

Resolution #CR-2020-004:

Moved by: Councillor Guido Seconded by: Councillor Kiezebrink

THAT Report DEV-2020-001 entitled “Zoning By-law Amendment Application Z/05/2019, Willowtree Farm – 975 Regional Road 21 (Part Lots 9-11, Concession 5), Ward 1 – Information Report”, be received; and

THAT Staff report back to Council with a recommendation on this application at the earliest opportunity.

Carried

8.2 Public Meeting – Temporary Use Zoning By-Law Amendment Application No. Z/07/2019

PROPONENT D. and V. Graham

LOCATION 3505 Church Street (Part of Lots 11-12, Concession 5), Ward 4

IN PERSON ATTENDANCE D. and V. Graham

The Mayor outlined the following points for the benefit of those in attendance:

This portion of the meeting has been set aside for a statutory public information meeting being held under Sections 34 of the Planning Act for a Zoning By-Law Amendment Application, submitted by D. and V. Graham for the property located at 3505 Church Street.

It is important that the public express their views, either in person or in writing, prior to decisions being made by the Council of the Township of Scugog or the Region of Durham. 4

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If you wish to file an appeal of Council’s decision to the Local Planning Appeal Tribunal (LPAT), you must first speak to the matter at this public meeting or provide a written submission before a Zoning By-law amendment is passed. If you do not, you will not be added as a party to a hearing by the LPAT, unless the Tribunal determines there are reasonable grounds to do so.

Public notice was served by the Township of Scugog in accordance with the requirements of the Planning Act.

The Mayor called upon the Manager of Planning, Robin Prentice, to review the application.

Ms. Prentice provided a brief overview of the application. The requested amendment is to rezone the property to permit a single detached dwelling unit, not ancillary to a place of worship.

The Mayor called for questions from members of Council for Robin Prentice, Manager of Planning.

The Mayor then opened the meeting to the public to receive input concerning the subject report.

Upon enquiring, the Mayor determined that there were no public comments to be made either in support for or in opposition to the proposal.

The statutory public information meeting concluded at 7:21PM

At this juncture of the meeting, and with the approval of Council members, the Mayor brought forth Item 9.2.2, DEV-2020-002, Zoning By-Law Amendment Application No. Z/07/2019, for consideration.

9.2.2 DEV-2020-002 Zoning By-Law Amendment Application No. Z/07/2019 D. and V. Graham, 3505 Church Street (Part Lots 11-12, Concession 5), Ward 4 - Information Report Robin Prentice, Manager of Planning

Resolution #CR-2020-005:

Moved by: Councillor Kiezebrink Seconded by: Councillor Wotten

THAT Report DEV-2020-002 entitled “Zoning By-law Amendment Application Z/07/2019, D. & V. Graham – 3505 Church St (Part Lots 11-12, Concession 5), Ward 4 – Information Report”, be received; and

THAT Staff report back to Council with a recommendation on this application at the earliest opportunity.

Carried

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9. CONSENT AGENDA

Resolution #CR-2020-006:

Moved by: Councillor Kiezebrink Seconded by: Councillor Brown

THAT the items listed under Section 9, Consent Agenda, be approved, save and except items 9.1.1, 9.1.3, 9.1.4, 9.1.5, 9.2.4, 9.2.5, 9.2.6, 9.2.7, 9.2.8, 9.2.10, 9.4.2 and 9.4.5.

Carried

9.1 Advisory Committees and Boards Minutes

9.1.2 Scugog Public Memorial Library – November 21, 2019

Resolution #CR-2020-007:

THAT the Minutes of the Scugog Public Memorial Library, held November 21, 2019, be received. 9.1.6 Port Perry Business Improvement Area Board – January 14, 2020

Resolution #CR-2020-008: THAT the Minutes of the Port Perry Business Improvement Area Board, held January 14, 2020, be received.

9.1.7 Scugog Housing Advisory Committee – January 16, 2020

Resolution #CR-2020-009: THAT the Minutes of the Scugog Housing Advisory Committee, held January 16, 2020, be received.

9.2 Reports

9.2.3 DEV-2020-003 Zoning By-law Amendment Application Z/04/2019 J. Garrett-Graham & M. Graham, 2831 Regional Road 19 (Concession 3 E, Part Lot 4, S Part Lot 5 and Concession 3, Part Lot 5), Ward 4 - Recommendation Report Nicola Alston, Planner

Resolution #CR-2020-010:

THAT Report DEV-2020-003 entitled “Zoning By-law Amendment Application Z/04/2019, J. Garrett-Graham and M. Graham – 2831 Regional Road 19/Shirley Road (Conc. 3 E, Part Lot 4, S Part Lot 5 & Conc. 3, Pt Lot 5), Ward 4 – Recommendation Report”, be received;

THAT the application to amend Zoning By-law 14-14 (Z/04/2019) by J. Garrett-Graham and M. Graham, to 1) rezone the retained lands at 2831 Regional Road 19/Shirley Road to recognize lot area deficiencies and an oversized accessory structure, 2) to rezone the severed parcel at 2831 Regional Road 19/Shirley Road to prohibit future residential uses and any future severances and 3) to rezone the benefitting lands at 2871 Regional Road 19/Shirley Road (owned by A.J. Kinder Inc.) to prohibit future residential uses and

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any further severances, be approved; and

THAT the draft Zoning By-law amendment, appended as Attachment 3 to this report, be adopted by Council.

9.2.9 COMS-2020-005 Pre-Qualification of Engineering Consultants Kevin Arsenault, Capital Project Technologist

Resolution #CR-2020-011:

THAT Report COMS-2020-005, Pre-Qualification of Engineering Consultants, be received; and

THAT Council appoint the following firms as pre-qualified Consultants for engineering consulting services related to municipal infrastructure projects and peer review of development projects for a period of 3 years, from January, 2020 to December 31, 2022:

 Chisholm, Fleming & Associates  CIMA Canada Inc.  Cole Engineering Group Inc.  Planmac Engineering Inc.  R.J. Burnside & Associates Limited

9.4 By-Laws

9.4.1 By-Law 01-20 – Being a By-Law to Amend Zoning By-Law 14-14 with respect to Part of Lots 4 and 5, Concession 3, (2831 Regional Road 19/Shirley Road and 2871 Regional Road 19/Shirley Road)

Resolution #CR-2020-012:

THAT By-Law 01-20 be read a First, Second and Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

9.4.3 By-Law 03-20 – Being a By-Law for the Appointment of a Chief Building Official and Building Inspectors for the Administration and Enforcement of the Building Code Act within the Township of Scugog

Resolution #CR-2020-013:

THAT By-Law 03-20 be read a First, Second and Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

9.4.4 By-Law 04-20 – Being a By-Law to Authorize the Execution of an Agreement with the Port Perry Snowmobile Club Agreement

Resolution #CR-2020-014:

THAT By-Law 04-20 be read a First, Second and Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto. 7

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9.4.6 By-Law 06-20 –Being a By-Law to Authorize the Execution of a Memorandum of Understanding with the Downtown Port Perry Business Improvement Association Regarding the Joint Management and Maintenance of the BIA and Area Development

Resolution #CR-2020-015:

THAT By-Law 06-20 be read a First, Second and Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

10. ITEMS EXTRACTED FROM CONSENT

9.1 Adoption of Minutes of Previous Meeting

9.1.1 Council – December 16, 2019

Resolution #CR-2020-016:

Moved by: Councillor McDougall Seconded by: Councillor Brown THAT the Minutes of the Council Meeting of December 16, 2019, be adopted.

Carried

Advisory Committees and Boards Minutes

9.1.3 Scugog Environmental Advisory Committee - January 8, 2020

Resolution #CR-2020-017:

Moved by: Councillor McDougall Seconded by: Councillor Guido

THAT the Minutes of the Scugog Environmental Advisory Committee, held January 8, 2020, be received.

Carried

9.1.4 Scugog Accessibility Advisory Committee – January 9, 2020

Resolution #CR-2020-018:

Moved by: Councillor Wotten Seconded by: Councillor McDougall THAT the Minutes of the Scugog Accessibility Advisory Committee, held January 9, 2020, be received.

Carried

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9.1.5 Scugog Heritage Advisory Committee – January 14, 2020

Resolution #CR-2020-019:

Moved by: Councillor Wotten Seconded by: Councillor Ross THAT the Minutes of the Scugog Heritage Advisory Committee, held January 14, 2020, be received.

Carried

9.2 Reports

9.2.4 DEV-2020-004 Port Perry Snowmobile Club – Maintenance and Use Agreement Denise Stephenson, Municipal Law Enforcement Officer

Resolution #CR-2020-020:

Moved by: Councillor McDougall Seconded by: Councillor Ross

THAT Report DEV-2020-004, Port Perry Snowmobile Club – Maintenance and Use Agreement, be received;

THAT the Mayor and Clerk be authorized to execute the Maintenance and Use Agreement and By-law with the Port Perry Snowmobile Club, appended as Attachments 1 and 2 to Report DEV-2020-004.

Carried

9.2.5 COMS-2020-001 Facility Rental User Liability Insurance Program Shawna Cornish, Manager of Parks and Recreation

Resolution #CR-2020-021:

Moved by: Councillor Kiezebrink Seconded by: Councillor Guido

THAT Report COMS-2020-001, Facility Rental User Insurance Program, be received;

THAT the Facility Rental User Liability Insurance Program, be approved to commence on March 1, 2020, for all facility and activity rentals; and

THAT Armour Insurance Brokers Ltd. Insurance providers be used to facilitate the purchase of insurance for the facility users.

Carried

9.2.6 COMS-2020-002 Recreation Program, Day Camp and Swimming Lesson Refund Policy Shawna Cornish, Manager of Parks and Recreation

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RECESS: 7:57PM

RESUME: 8:06PM

Main Motion:

Resolution #CR-2020-022:

Moved by: Councillor Kiezebrink Seconded by: Councillor Ross

THAT Report COMS-2020-002, Recreation Program, Day Camp and Swimming Lesson Refund Policy, be received; and

THAT the necessary by-law be passed to adopt the policy.

Amendment to the Main Motion:

Resolution #CR-2020-023:

Moved by: Councillor Kiezebrink Seconded by: Councillor Ross

THAT Section 3.4 of the policy be amended and changed from a maximum period of 6 months to a maximum period of 12 months. Carried

Main Motion as Amended:

Resolution #CR-2020-024:

Moved by: Councillor Wotten Seconded by: Councillor Ross

THAT Report COMS-2020-002, Recreation Program, Day Camp and Swimming Lesson Refund Policy, be received;

THAT Section 3.4 of the policy be amended and changed from a maximum period of 6 months to a maximum period of 12 months; and THAT the necessary by-law, as amended, be passed to adopt the policy.

Carried

9.2.7 COMS-2020-003 Memorandum of Understanding with the Downtown Port Perry Business Improvement Area Board Carol Coleman, Director of Public Works, Parks and Recreation

Resolution #CR-2020-025:

Moved by: Councillor Brown Seconded by: Councillor Kiezebrink

THAT Report COMS-2020-003, Memorandum of Understanding with the Downtown Port Perry BIA, be received; and 10

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THAT the Memorandum of Understanding between the Township of Scugog and the Downtown Port Perry BIA as per Attachment 3, be approved.

Carried

9.2.8 COMS-2020-004 Updated Traffic By-Law Carol Coleman, Director of Public Works, Parks and Recreation

Resolution #CR-2020-026:

Moved by: Councillor Wotten Seconded by: Councillor Ross

THAT COMS-2020-004, Updated Traffic By-law, be received; and

THAT the Schedules of the proposed By-law be amended by deleting the road segment “Scugog Line 4 – Ashburn Road to west limit of Marsh Hill Road” from Schedule O, and adding the road segment to Schedule N to match the existing signage; and

THAT the By-Law appended as Attachment 1 to Report COMS- 2020-004, be adopted.

Carried

9.2.10 CORP-2020-001 Port Perry Tennis Club Lease Renewal John Paul Newman, Director of Corporate Services/Clerk

Resolution #CR-2020-027:

Moved by: Councillor McDougall Seconded by: Councillor Ross

THAT Report CORP-2020-001, Port Perry Tennis Club Lease Renewal, be received;

THAT the Amending Agreement appended as Attachment 1 to Report CORP-2020-001, which extends the Lease with the Port Perry Tennis Club for the Port Perry Tennis Courts from May 31, 2020 to December 31, 2020, be approved; and

THAT the Mayor and Clerk are hereby authorized to sign and execute the Amending Agreement with the Port Perry Tennis Club.

Carried

9.4 By-Laws

9.4.2 By-Law 02-20 – Being a By-Law to Authorize the Execution of the Recreation Program, Day Camp and Swimming Lesson Refund Policy

Resolution #CR-2020-028:

Moved by: Councillor Kiezebrink Seconded by: Councillor Ross

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THAT By-Law 02-20 be read a First and Second time;

THAT Section 3.4 of the policy be amended and changed from a maximum period of 6 months to a maximum period of 12 months; and

THAT By-Law 02-20 be read a Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

Carried

9.4.5 By-Law 05-20 – Being a By-Law to Regulate Vehicular Traffic on Highways, Fire Routes, Private and Municipal Property and to Prohibit the Injuring or Fouling of Highways and Bridges and the Obstruction of Ditches and Culverts

Resolution #CR-2020-029:

Moved by: Councillor Wotten Seconded by: Councillor McDougall

THAT By-Law 05-20 be read a First and Second time;

THAT the Schedules of the proposed By-law be amended by deleting the road segment “Scugog Line 4 – Ashburn Road to west limit of Marsh Hill Road” from Schedule O, and adding the road segment to Schedule N to match the existing signage; and

THAT the By-law 05-20 be read a Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

Carried

10. NOTICE OF MOTION

Resolution #CR-2020-030:

Moved by: Councillor Brown Seconded by: Councillor McDougall

THAT a Crossing Guard be placed at Simcoe Street and Reach Street for the morning and afternoon school crossing times on a trial basis until June of 2020; and

THAT the need for a Crossing Guard at Simcoe Street and Reach Street be reassessed based on the Township’s warrant and reported back to Council by the end of June 2020.

Carried

12. NEW BUSINESS/GENERAL INFORMATION

Councillor Wotten advised that the Regional Health Department is proactive in addressing possible coronavirus concerns in Durham Region. Updates are being provided through their website. 12

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13. CLOSED SESSION

14. CONFIRMING BY-LAW

Resolution #CR-2020-031:

Moved by: Councillor Brown Seconded By: Councillor Kiezebrink

THAT By-Law No. 07-20, confirming the proceedings of the Regular Council meeting held Monday, January 27, 2020, be read a First, Second, and Third time and finally passed this 27th day of January, 2020, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

Carried

15. ADJOURNMENT 8:43PM

Resolution #CR-2020-032:

Moved by: Councillor Guido Seconded By: Councillor Kiezebrink

THAT this meeting be adjourned.

Carried

MAYOR, Roberta A. Drew

CLERK, John Paul Newman

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018

MINUTES OF THE REGULAR MEETING OF THE

GENERAL PURPOSE AND ADMINISTRATION COMMITTEE

HELD MONDAY, FEBRUARY 3, 2020, AT 1:30PM

IN COUNCIL CHAMBERS ______

PRESENT: Mayor Ms. B. Drew Regional Councillor Ms. W. Wotten Ward Councillors Mr. L. Brown Ms. J. Guido Ms. D. Kiezebrink Mr. I. McDougall Mr. A. Ross

ALSO PRESENT: CAO Mr. P. Allore Director of Corporate Services / Clerk Mr. J.P. Newman Director of Finance / Treasurer Ms. D. Valentim Director of Development Services Mr. K. Heritage Director of Public Works, Parks and Recreation Ms. C. Coleman Director of Emergency Services / Fire Chief Mr. M. Berney Manager of Communications and Strategic Initiatives Ms. L. Bowers Manager of Planning Ms. R. Prentice Manager of Human Resources Ms. R. Hulowski Manager of Recreation and Culture Ms. S. Cornish Development Engineering Technician Mr. J. Ryan Recording Secretary Ms. S. Frey

1. CALL TO ORDER

Mayor Drew call the open session to order at 1:30PM.

2. DISCLOSURE OF PECUNIARY INTEREST AND NATURE THEREOF IN CLOSED SESSION

3. CLOSED SESSION

4. MOMENT OF SILENCE

The Mayor asked all those present to stand to observe a moment of silence.

5. MATTERS FROM CLOSED SESSION

6. DISCLOSURE OF PECUNIARY INTEREST AND NATURE THEREOF

Councillor Kiezebrink declared a pecuniary interest in relation to Item 8.4, Delegation, Scugog Tourism Information Centre; the nature of the disclosure being that her business displays brochures at the Scugog Tourism Information Centre.

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7. ANNOUNCEMENTS FROM COUNCIL & STAFF

Council Announcements:  My Waterfront Design Workshop #2 to be held on February 13, 2020 with 3 sessions available  Cartwright Sports and Recreation is hosting their annual Comedy Night on February 7, 2020 at the Blackstock Recreation Complex

Staff Announcements:  Operating Budget Open House to be held in Council Chambers on February 19, 2020 at 6PM and will be live-streamed  A reminder to register for the My Waterfront Workshop #2 as participation is limited to 40 people per session and space is already limited

8. PRESENTATIONS & DELEGATIONS

8.1 Recognition of Retirement – Robert Felix, Crossing Guard

Mayor Drew presented Mr. Felix with a certificate to recognize his retirement from the Township of Scugog after 25 years as a crossing guard.

8.2 Island Road Safety Review Presentation Amanda Spencer and Steve Kemp, Region of Durham

As a result of the January 21, 2019 resolution received from the Township of Scugog, the Region of Durham Works Department hired Associated Engineering Ltd. in March, 2019, in consultation with the Township of Scugog, to conduct a Road Safety Review of Island Road from Highway 7A to the Mississaugas Trail. A PowerPoint presentation was provided which included, but was not limited to, the following:

 Background  Traffic/Collision Data  Field Review  Immediate/Short Term/Long Term Results  Next Steps

A question period followed with members of Council.

Resolution #GPA-2020-001:

Moved by: Councillor Ross Seconded by: Councillor Wotten

THAT the presentation by Amanda Spencer and Steve Kemp, Region of Durham, regarding the Island Road Safety Review, be received.

Carried

8.3 The Participation House Project Tracey McGarry, Durham Region

Ms. McGarry advised of the Participation House Project's recent partnership with the Municipality of Clarington to create diverse, inclusive work places and provided a PowerPoint presentation to support their request to expand their employment services into the north Durham Region, which would require a location to host the eight week training session.

A question period followed with members of Council.

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020 GPA Minutes February 3, 2020

Resolution #GPA-2020-002:

Moved by: Councillor Guido Seconded by: Councillor Kiezebrink

THAT the delegation by Tracy McGarry, Durham Region, regarding the Participation House Project, be received and referred to Staff.

Carried

Councillor Kiezebrink declared a pecuniary interest to Item 8.4 at this juncture, and did not participate in discussions, nor vote, on the following matter.

8.4 Scugog Tourism Information Centre Tony Janssen and Kenna Kozak, Scugog Chamber of Commerce Birgitta McLeod, Port Perry Business Improvement Area

Ms. Kozak represented the delegation and advised that the Scugog Tourism Information Centre has hired a part-time weekend tourism person to staff the Centre when it is open to the public on weekends from September to June, and a request was made for the continuation of funding of $9,000 towards this position.

A question period with members of Council followed.

Resolution #GPA-2020-003:

Moved by: Councillor Wotten Seconded by: Councillor Brown

THAT the delegation by Kenna Kozak, Scugog Chamber of Commerce, regarding the Scugog Tourism Information Centre, be received and referred to the budget process.

Carried

8.5 Site Alteration By-Law Amendment Jason Ryan, Development Engineering Technician

Mr. Ryan provided a PowerPoint presentation to advise that a proposed amendment to the Township’s Site Alteration By-law has been prepared to establish an Agricultural Permitting process for the importation of topsoil on agricultural lands.

Resolution #GPA-2020-004:

Moved by: Councillor Kiezebrink Seconded by: Councillor Brown

THAT the presentation by Jason Ryan, Development Engineering Technician, regarding the Site Alteration By-Law Amendment, be received.

Carried

At this juncture of the meeting, with the consent of Council members, the Mayor brought forth Item 9.2.3, Report DEV-2020-006, for consideration.

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021 GPA Minutes February 3, 2020

9.2.3 DEV-2020-006 Site Alteration By-Law Amendment Jason Ryan, Development Engineering Technician

Resolution #GPA-2020-005:

Moved by: Councillor Wotten Seconded by: Councillor Ross

THAT Report DEV-2019-031 entitled “Site Alteration By-Law Amendment”, be received;

THAT Site Alteration By-law 62-15 be further amended to create an agricultural permit to allow for the importation of topsoil for the restoration of agricultural lands used for normal agricultural practices and which is an incidental part of sod farming, greenhouse operations, and nurseries for horticultural products; and

THAT a By-Law to implement these changes be brought forward for adoption.

Carried

9. CONSENT AGENDA

Resolution #GPA-2020-006:

Moved by: Councillor Wotten Seconded by: Councillor Ross

THAT the items listed under Section 9, Consent Agenda, be approved, save and except items 9.2.1 and 9.2.4.

Carried

9.2.2 DEV-2020-005 Building Permit Activity Review 2019 Lindsay Burnett, Administrative Assistant, Development Services

Resolution #GPA-2020-007:

THAT Report DEV-2020-005, Building Permit Activity Review 2019, be received; and

THAT Report DEV-2020-005, Building Permit Activity Review 2019 be circulated to the Region of Durham, the Scugog Chamber of Commerce, the Port Perry BIA, the Economic Development and the Tourism Advisory Committees, the Durham Region Home Builders’ Association, the Durham Catholic and Durham District School Boards, and the Building Industry and Land Development (BILD) Association of Greater Toronto.

4

022 GPA Minutes February 3, 2020

10. ITEMS EXTRACTED FROM CONSENT AGENDA

9.2.1 COMS-2020-006 Marsh Hill Road Rehabilitation Contract Award Kevin Arsenault, Capital Project Technologist

Resolution #GPA-2020-008:

Moved by: Councillor Brown Seconded by: Councillor McDougall

THAT Report COMS-2020-006, Marsh Hill Road Rural Rehabilitation - Contract Award, be received; THAT the contract for the Marsh Hill Road Rural Rehabilitation, in the amount of $1,030,333.04 (including HST), be awarded to Coco Paving Inc.; THAT the transfer of Federal Gas Tax funds in the amount of $220,000 to Capital Account 1922 – Marsh Hill Road – Rural Rehab, from the closing of Capital Account No. 2031 – Water Street Reconstruction, be approved; and THAT additional funding of $87,055.30 be allocated to Capital Account 1922 – Marsh Hill Road - Rural Rehab from the Roads and Other Infrastructure Reserve.

Carried

9.2.4 DEV-2020-007 Port Perry Waterfront Action Plan Update Robin Prentice, Manager of Planning

Resolution #GPA-2020-009:

Moved by: Councillor McDougall Seconded by: Councillor Guido

THAT Staff Report DEV-2020-007, Port Perry Waterfront Action Plan Update, be received.

Carried

11. NOTICE OF MOTION

12. NEW BUSINESS/GENERAL INFORMATION

Regional Councillor Wotten requested that the Durham Region’s declaration of a climate change emergency be included as correspondence at the next Council meeting.

13. CLOSED SESSION

5

023 GPA Minutes February 3, 2020

14. ADJOURNMENT 3:54PM

Recommendation #GPA-2020-010:

Moved by: Councillor Guido Seconded by: Councillor Brown

THAT this meeting be adjourned.

Carried

______MAYOR, Roberta A. Drew

______CLERK, John Paul Newman

6

024 MINUTES OF THE 7TH REGULAR MEETING OF THE TOURISM ADVISORY COMMITTEE HELD TUESDAY, DECEMBER 10, 2019 AT 2:00 P.M. MUNICIPAL OFFICE, COUNCIL CHAMBER

PRESENT: Chairperson Ms. Carey Nicholson Vice Chairperson Ms. Charlotte Hale Treasurer Ms. Marion Meyers Members Mr. Jack Doak Mrs. Kenna Kozak (2:12 p.m.) Regional Councillor Mrs. Wilma Wotten

ALSO PRESENT: Ex-Officio Mayor Mrs. Bobbie Drew (2:33 p.m.) Manager of Communications and Strategic Initiatives Mrs. Lori Bowers Committee Coordinator Mrs. Lindsay Burnett Manager of Tourism, Region of Durham Mr. Brandon Picard Tourism Coordinator, Region of Durham Ms. Kristyn Chambers

REGRETS: CAO Mr. Paul Allore Museum Curator Mrs. Shannon Kelly Member Mr. Stewart Bennett

1. Call to Order

The meeting was called to order at 2:06 p.m.

2. Disclosure of Pecuniary Interest and Nature Thereof – Nil

3. Adoption of Minutes

i. Minutes of the 6th Regular Meeting of the Tourism Advisory Committee held Tuesday, November 12, 2019.

Errors and Omissions: - Nil

Committee Recommendation:

Moved by: Marion Meyers

THAT the Minutes of the 6th Regular Meeting of the Tourism Advisory Committee, held Tuesday November 12, 2019 be adopted.

Carried

4. Business Arising Out of the Minutes

pg. 2 Downtown CIP  Consultation with businesses in identified Downtown CIP area will be taking place at the end of January;  The Consultant has requested to attend the first meetings of 2020 of the Advisory Committees to conduct workshops as part of their consultation process for the CIP;  Staff are investigating holding a joint workshop for the public for the Downtown CIP and the Waterfront Action Plan; both of these projects to obtain a more wholesome representation of the Scugog population;  Suggested that the Consultant for the Waterfront Action Plan make a presentation to the Tourism Advisory Committee to report on what has been established and done on the Plan to date; Staff reminded the Committee that they have a member of the Tourism Advisory Committee representing their interests at the Waterfront Liaison

1 025 Tourism Advisory Committee Meeting #7 December 10, 2019

Committee meetings who should be reporting back to the Advisory Committee.

5. Deputations - Nil

6. Reports

i. Wayfinding Strategy Update

Central Counties has circulated the draft strategy to Staff for a technical review. They will be scheduling a date for the Wayfinding Working Group to meet in the first quarter of 2020 to review the draft before it is circulated to the Tourism Advisory Committee.

ii. Central Counties Update

In the summer, Central Counties provided a url for an exit survey to be used by the BIA, Chamber at point of sale. The “exit survey” results that have been completed on a hard copy need to be entered into the url.

Members of the Committee were looking for clarification from Central Counties in regards to data that had been collected before the survey was in place (collection of postal codes), what format this information should be conveyed to them.

Central Counties has a tourism program that the Township community groups (community halls, etc.) can access. The program provides marketing and tourism advice and support. They also have tourism workshops/webinar presentations focusing on rural /agricultural sector. Has already provided one of these workshops for the Blackstock Agricultural Society. Staff noted it would be ideal to arrange a few of these workshops and to bundle two or three of the community halls to participate in each workshop.

A Toronto influencer visited Scugog on December 7th for National Christmas Tree Day. The influencer went to Spademen’s Tree Farm in Utica to harvest their own tree and to write about their experience. Central Counties is also researching the possibility of another influencer come to Scugog to write about and photograph some of the winter activities.

iii. Marketing Update

As mentioned at the last meeting, The Jon van Bilsen Show offered two 30 second tourism ads to the Township at no cost. The Manager of Communications and Strategic Initiatives recorded two ads, winter and summer. Mr. van Bilsen needs to provide his permission so that the ads can be loaded to the Township YouTube channel. The Committee viewed both ads and was very pleased with the results.

This initiative can be recognized as one of the initiatives of the Tourism Advisory Committee 2019 Work Plan, updating the marketing video.

7. Other Matters / New Business

i. Ambassador Program

The Committee discussed the lack of tourism knowledge” on the street”. People need to be educated first before being asked to be an ambassador.

Central Counties has a webinar around customer service that includes an exercise to complete, it also has resources to become a better ambassador. Central Counties has been asked to provide other municipal examples of an ambassador program that Scugog can follow. Uxbridge has an excellent ambassador program. Staff will follow-up with Central Counties to obtain details on the Uxbridge program.

2 026 Tourism Advisory Committee Meeting #7 December 10, 2019

It was stressed that having a program that can be shared with the BIA and Chamber is what will make an ambassador program successful, however just asking the Chairs of both groups pass along the information may not be enough. A suggestion was made to go door-to-door to the businesses in the downtown area and advise the business staff of the customer service webinar that Central Counties has that can be accessed.

ii. DRAFT 2020 Tourism Advisory Committee Workplan and Budget

The Committee was asked to start thinking of the 2020 workplan and budget. Most of the planned initiatives of the 2019 workplan have either been completed or are still in progress. The Tourism meeting in January will be dedicated to updating the 2020 workplan and preparing a budget request.

Something that needs to be considered when requesting a budget for 2020 is a line by line account of what the funds will be used for, to justify the budget request.

It was noted that there remains just over $3,100 in the 2019 Tourism Advisory Committee budget. Unspent budget money cannot be carried over to the next year. The Committee had a lengthy discussion on this and decided that it would be useful for the collection of exist survey questions to purchase a tablet that guests could have access to in order to complete the survey. Currently the Township has been borrowing tables from Central Counties to conduct these surveys. It was noted that conducting exist surveys is part of the workplan as well as an item on the Tourism Action Plan.

It was also suggested that the Committee purchase a new tourism pop-up tent, in white or blue with the Township Scugog on two sides and the Scugog Tourism logo on the other two sides. The Committee requested that if they purchase a tent, that it be at least 10’x20’. Staff advised that any purchases would need to be done immediately as all expenses for 2019 need to be processed and filed with the Finance Department by Friday, December 20, 2019.

Committee Recommendation:

Moved by: Marion Meyers

THAT the Tourism Advisory Committee purchase three tablets with portable wi-fi and a 10’x20’ tourism and Scugog branded pop-up tent, as budget allows.

Carried

iii. 2020 Tourism Advisory Committee Meeting Schedule

Staff advised that meeting on the second Tuesday of the month conflicts with another Committee. Several alternate days and times were suggested, however, not all members are to make those dates work. Staff will look at other days and send an email to the group with different options.

8. Correspondence

i. Retail vs. Service Mix – Chamber of Commerce

This item was brought to the table at the last meeting. As there wasn’t time at the last meeting to discuss this, Staff was requested to add it to the December meeting agenda.

Staff advised that the BIA has received this correspondence from the Chamber of Commerce. The Chamber was researching if other BIA’s have dealt with this and if so, do they have any recommendations to move forward.

At this time the Township is not considering amending the Zoning By-law. The BIA should have this discussion amongst their membership.

3 027 Tourism Advisory Committee Meeting #7 December 10, 2019

9. Date and Time of Next Meeting

The next meeting date and time is to be determined.

10. Adjournment 4:03 p.m.

Committee Recommendation:

Moved by: Wilma Wotten

THAT the meeting be adjourned.

Respectfully submitted,

Carey Nicholson, Chairperson

4 028 UNAPPROVED MINUTES OF THE 1ST REGULAR MEETING OF THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE HELD FRIDAY, JANUARY 10, 2020 AT 9:00 A.M. IN COUNCIL CHAMBERS

PRESENT: Chairperson Mr. Brett Puckrin Treasurer Mr. Matthew Mackenzie Members Councillor Mrs. Janna Guido Mr. Stephen Aked Ms. Mandeep Sandhu Ms. Claire Sault

ALSO PRESENT: CAO Mr. Paul Allore Recording Secretary Mrs. Lindsay Burnett Coordinator Economic Development, Region of Durham Ms. Stacey Jibb Economic Development Advisor, OMAFRA Ms. Carolyn Puterbough

REGRETS: Vice Chairperson Mr. Tony Janssen Members Mr. Jordan Mckay Ms. Kathy Post Mr. Marvin Stevenson Director of Development Services Mr. Kevin Heritage

1. Call to Order

The Chair called the meeting to order at 9:05 a.m.

Councillor Guido presented Mr. Puckrin with a service award for his 10 years of volunteering as a member of the Economic Development Advisory Committee. Service awards were previously presented at the Volunteer Christmas Dinner in December, Mr. Puckrin was unable to attend. On behalf of Mayor and Council, Mr. Puckrin was thanked for being a devoted volunteer.

At this point in the meeting, with the Committee’s consent, agenda item number 8.i., Manufacturing BR&E Interview Training was moved up on the agenda.

8. Other Matters / New Business i. Manufacturing Sector BR&E Interview Training Stacey Jibb, Region of Durham Carolyn Puterbough, OMAFRA The Committee members were advised that in order to properly conduct the BR&E for the manufacturing sector, all members of the Committee would need to be able to participate in the interviews. The Committee discussed other methods of collecting the data that would otherwise be collected through the BR&E interviews. Suggested a hybrid version of a BR&E, combining a roundtable discussion and if attendees wanted to participate in a formal BR&E interview after a roundtable, that could be arranged. Staff noted that in 2019, roundtable discussions were held with members of the agriculture sector that were very productive and satisfied the group. The Committee agreed to proceed with a roundtable meeting with the manufacturing sector rather than a formal BR&E. The Chair proposed to have this roundtable by the end of February. He also requested that when the invitations are sent that the Employment Area CIP document and information be included. Members of the Committee also suggested having a roundtable discussion with members of the commercial sector (businesses along the Highway 7A corridor).

1 029 Economic Development Advisory Committee Meeting #1 January 10, 2020 Committee Recommendation:

Moved by: Stephen Aked THAT the Economic Development Advisory Committee proceed with a manufacturing roundtable discussion with members of the manufacturing sector instead of a formal BR&E. Carried

2. Disclosure of Pecuniary Interest and Nature Thereof – Nil

3. Election of Chair, Vice Chair and Treasurer

As there were several members of the Committee who sent their regrets for today’s meeting, the members of the Committee who were present agreed to defer this item to the next meeting of the Economic Development Advisory Committee.

4. Adoption of the Minutes i. Minutes of the 7th Regular Meeting of the Economic Development Advisory Committee held Friday, November 8, 2019.

Errors and Omissions: - Nil

Committee Recommendation:

Moved by: Mandeep Sandhu THAT the Minutes of the 7th Regular Meeting of the Economic Development Advisory Committee held Friday, November 8, 2019 be approved.

Carried

5. Business Arising Out of the Minutes - Nil

6. Presentations / Delegations - Nil

7. Reports

i. Departmental Updates a. Partner Organization  Successful RED grant applications have been identified; the Township application for the Mill restoration was denied;  After a debrief with OMAFRA, it appears that there were gaps in the evaluation of the Township’s application;  There will be another intake after April 2020;  There is an agriculture funding intake open until January 26, 2020;  The Minister of Agriculture, Food and Rural Affairs will be attending the ROMA conference later this month;  The Consultant who has prepared the report for Agriculture Centre in Durham has forwarded the report to the Federation of Agriculture; the report included a business plan, but wasn’t site specific;  The Economic Development Advisory Committee feels that the Ag Centre should be located in an agriculture community, somewhere north of Highway 7.

b. Agriculture Sector  No update available.

c. Accommodations Sector  Not much activity over the winter;  The association took out an ad in Focus on Scugog magazine;

2 030 Economic Development Advisory Committee Meeting #1 January 10, 2020  Working on a 2020 brochure for distribution to the entire region.

d. Real Estate Sector  Market finished well in 2019;  There is a big demand for homes in Scugog;  More interest in the east side of Scugog because of the 407 Highway extension to Regional Road 57;  New construction is great for resale stock;  Many people are moving from Brooklin to Scugog for a better quality of life;  Anticipate stable growth – i.e. no major market swings;  The mortgage stress test may be opened up / re-worked in the coming months;  Kings Landing should be opening sooner rather than later; will start to break ground once 50% of the units in the first building have been sold.

8. Other Matters / New Business

ii. 2020 Economic Development Advisory Committee Meeting Schedule Confirmed the Committee will continue to meet at 9 a.m. on the second Friday of each month. The April meeting will need to be rescheduled as the second Friday is Good Friday.

9. Correspondence - Nil

10. Date and Time of Next Meeting

The next meeting is scheduled for Friday, February 14, 2020 at 9 a.m.

10. Adjournment 9:52 a.m.

Committee Recommendation:

Moved by: Stephen Aked

THAT the meeting be adjourned.

Respectfully submitted,

Brett Puckrin, Chair

3 031

Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Report Number: DEV-2020-008

Prepared by: Nicola Alston, Planner

Department: Development Services – Planning Report to: Council Date: February 10, 2020 Reference: Strategic Direction # 3 – Economic Development and Tourism

Report Title: Zoning By-law Amendment Application Z/09/2019 R. Shanahan and A. Doherty, Port Perry Veterinary Services – 1589 King Street (Part Lot 16, Concession 5, Now 40R-1969, Part 1), Ward 2 - Information Report Recommendation:

1. That Report DEV-2020-008 entitled “Zoning By-law Amendment Application Z/09/2019, R. Shanahan and A. Doherty, Port Perry Veterinary Services – 1589 King Street (Part Lot 16, Concession 5, Now 40R-1969, Part 1), Ward 2 – Information Report”, be received; and

2. That Staff report back to Council with a recommendation on this application at the earliest opportunity.

1. Background:

1.1. Introduction On December 3, 2019, an application to amend Zoning By-law No. 14-14 was received from S. Bale, EcoVue Consulting Services Ltd. (Agent), on behalf R. Shanahan and A. Doherty, Port Perry Veterinary Services (the Applicant and Owner). 032 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

The application was deemed complete on December 10, 2019.

1.2. Proposal The purpose of the proposed amendment is to rezone the subject lands from Neighbourhood Commercial Exception 5 (C1-5) zone to Neighbourhood Commercial Exception (C1-XX) to permit a Business, Professional or Administrative office and a Veterinary Clinic and to also recognize the existing lot area, frontage and setback deficiencies. The C1-5 Exception permits a Motor Vehicle Body Shop as the only permitted Commercial Use. Port Perry Veterinary Services is proposing to re-purpose the existing building on the site, which was used as an autobody shop. Port Perry Veterinary Services is a large animal veterinarian serving Durham Region and surrounding areas. The proposed land use will include storage of supplies, lab work and animal prescription drug sales to clients. There is no intention for animals to be treated on site as all veterinary appointments are in the form of farm calls for large animals.

The purpose of this report is to present preliminary information with respect to the proposed Zoning By-law Amendment for the statutory public meeting. A future Staff report will include an analysis of the comments from the statutory public meeting, together with any subsequent written comments, and make a recommendation on the rezoning application.

1.3 Location and Context

Location: Part Lot 16, Concession 5, Now 40R-1969, Part 1 (1589 King Street), Roll No. 010.008.24100; Ward 2

Page 2 of 11 033 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

Official Plan Residential Designation: Zone Categories: Neighbourhood Commercial Exception Five (C1-5)

Present Use: Not currently being used (formerly a motor vehicle body shop)

Adjacent Uses: Residential

Lot Area: 1,048.7m2 (11,288 sq.ft.) Frontage: 21.3m (70 feet)

The property is currently serviced by municipal water and private sewage system. The private sewage system is currently being replaced.

2. Discussion:

2.1. Planning Policy Analysis

2.1.1. Provincial Policy Statement (2014) The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. It provides for appropriate development while protecting resources of provincial interest, public health and safety, and the quality of the natural and built environment. PPS policies generally direct development to settlement areas and away from areas of natural and human- made hazards. The PPS permits a range of uses within settlement areas and encourages opportunities for intensification and redevelopment, where this can be accommodated.

2.1.2 Growth Plan for the Greater Golden Horseshoe (2019) The Growth Plan for the Greater Golden Horseshoe (Growth Plan) builds upon the policies established in the PPS. The intent is to plan for growth and development in a way that supports economic prosperity, protects the environment, and helps communities achieve a high quality of life. The Growth Plan provides policy direction regarding where and how development should occur within the Greater Golden Horseshoe. It identifies that growth within settlement areas will be focused in delineated built-up areas and provide a diversity of opportunities for living, working and enjoying culture.

Page 3 of 11 034 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

2.1.3 Greenbelt Plan (2017) The Greenbelt Plan identifies where urbanization should occur in order to provide permanent protection to the agricultural land base and the ecological features and functions that occur in the rural landscape. The subject lands are located within a Town/Village in the Protected Countryside of the Greenbelt Plan.

Towns within the Greenbelt Protected Countryside are subject to the policies of the Growth Plan, the Region of Durham’s Official Plan and the Township of Scugog’s Official Plan.

2.1.4 Region of Durham Official Plan The Region of Durham Official Plan (ROP) designates the subject lands as “Living Areas”. Living Areas, shall be used predominantly for housing purposes, however, limited office development and limited retailing of goods and services may also be permitted in appropriate locations.

2.1.5 Region of Durham Provincial Review Responsibilities – Potential Site Contamination A Phase One and Two Environmental Site Assessment (ESA) was prepared by AEL Environment (October 31, 2019) and submitted in support of the application. The results of the Phase Two ESA showed that the soil samples and monitoring wells were below the allowable concentrations in the applicable site condition standards and that the property is suitable for commercial development. The Report recommends that no further study is required.

2.1.6 Scugog Official Plan The Township of Scugog Official Plan (OP) designates the subject lands as “Residential”. Permitted uses include local commercial uses that serve the needs of the surrounding residential areas, which include small scale retail uses, convenience stores, services and commercial and personal uses intended to meet the day-to-day needs of residents.

2.1.7 Scugog Zoning By-law 14-14

The Subject Lands are currently zoned Neighbourhood Commercial Exception Five (C1-5). The C1-5 Exception permits a Motor Vehicle Body Shop as the only permitted Commercial Use.

The table below illustrates the relevant requirements of the Zoning By-law as they relate to the proposed Neighbourhood Commercial (C1) Zone:

Page 4 of 11 035 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

Zoning By-law 14-14 By-Law Requirement Proposed (C1 Zone) Permitted Uses (C1 Zone) Business, Professional or Veterinarian’s Office Administrative Office, Medical Clinic, Veterinary Clinic, Fitness Centre etc. Minimum Lot Area 3000m2 1048.7m2 (existing lot of record)

Minimum Lot Frontage 30m 21.3m (existing lot of record)

Minimum Interior Side Yard 10m 1.0m - East Side (adjacent to residential 6.5m - West Side zones) (Existing Setbacks)

Please refer to Part 1 on attached Plan of Survey 40R-1969 in Attachment 1 for an outline of the subject property.

2.2 Circulation Comments

Region of Durham: • Planning & Economic No objection or concerns. Development Department A Reliance Letter was submitted with the application and was signed by a Qualified Person, but not the owner. The Region requests that the Letter also be signed by the owner of the property.

• Health Department No objections. • Works There are no outstanding frontage or connection charges for water supply for the subject property. Sanitary sewer is currently not available. Enbridge Gas Distribution No objection or concerns.

Durham District School Board No objection or concerns.

Durham Catholic District School No comments received Board

Page 5 of 11 036 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

Township of Scugog: • Development Services Still under review. Department (By-law)

• Development Services No concerns. A change of use permit will be Department (Building) required.

• Development Services No concerns or comments since no site Department (Engineering) alteration is being proposed.

• Emergency Services (Fire) Still under review. Department

3. Financial Implications:

The required Zoning By-law Amendment application fees have been received by the Township.

4. Communication Considerations:

In accordance with the Planning Act, notice for the statutory public meeting was provided to all property owners within 120m of the subject property, posted on the Township’s website and included on the Township’s page in the local newspaper. A sign was also placed on the property to notify the general public of the application.

5. Conclusion:

The content of this report is preliminary in nature and is intended to provide background information for the Statutory Public Meeting. Comments received at the Public Meeting and any subsequent written comments will be considered by Staff in the analysis of the application in a future report.

Should Staff recommend approval of the application, the necessary Zoning By-law amendments and all conditions of approval will also be included in the future Staff report for Council’s consideration.

Page 6 of 11 037 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

Respectfully Submitted: Reviewed By:

Nicola Alston Kevin Heritage, MCIP, RPP Planner Director of Development Services Attachments:

ATT-1: Plan of Survey 40R-1969 ATT-2: Draft Zoning By-law for Discussion Purposes

Page 7 of 11 038 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

ATT-1: Plan of Survey 40R-1969

Page 8 of 11 039 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

ATT-2: Draft Zoning By-law

Page 9 of 11 040 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

Page 10 of 11 041 Z/09/2019 – Port Perry Veterinary Services Development Services – Planning Information Report – February 10, 2020

Page 11 of 11 042

Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Report Number: DEV-2020-009

Prepared by: Nicola Alston, Planner

Department: Development Services – Planning Report to: Council Date: February 10, 2020 Reference: Strategic Direction #7, Complete Community

Report Title: Zoning By-law Amendment Application Z/08/2019 J. Reid and J. Robertson – 18333 Marsh Hill Road (Conc. 9, South Part of Lot 7), Ward 1 Information & Recommendation Report Recommendations:

1. That Report DEV-2020-009 “Zoning By-law Amendment Application Z/08/2019 – J. Reid and J. Robertson – 18333 Marsh Hill Road (Conc. 9, South Part of Lot 7), Ward 1, Information & Recommendation Report”, be received;

2. That the application to amend Zoning By-law 14-14 (Z/08/2019) to remove the Holding (H) symbol to enable the construction of a single detached dwelling with a secondary dwelling unit, be approved; and

3. That Council pass a By-law removing the Holding (H) symbol appended as Attachment 2.

043 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020 1. Background:

1.1. Introduction and Proposal

On October 20, 2019, an application to amend Zoning By-law 14-14 was received from R. Gregory (Applicant) on behalf of J. Reid and J. Robertson (Owners). The application was deemed complete on November 4, 2019.

The owners intend to demolish the existing +/-325.16m2 (3500 sq.ft.) farm house on the site and build a +/-641.5m2 (6905 sq.ft) single detached dwelling with a secondary dwelling unit for their parents. The location of the proposed dwelling is generally in the location of the existing farm house. There is also an existing drive shed and barn on the subject lands which will remain.

The Agricultural Holding (AG(H)) Zone provides a minimum 90m (295 ft.) buffer to the Environmental Protection (EP) Zone. The intent of the Holding (H) symbol on Agricultural Zone is to ensure that any proposed non-agricultural uses will not adversely impact the adjacent natural heritage features located within the EP Zone. If it is determined that there will be no adverse impacts, the Holding symbol can be lifted and permitted development can proceed. This application seeks to remove the Holding (H) symbol from the subject property.

Page 2 of 8 044 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020

1.2 . Location and Context

Location: Lands on the east side of Marsh Hill Road and north side of Scugog Line 9, 18333 Marsh Hill Road (Conc. 9, South Part of Lot 7), Roll #010.002.27400, Ward 1 Official Plan Agricultural, Natural Core and Natural Linkage Areas Designation: Zone Category: Agricultural (AG), Agricultural Holding (AG(H)) and Environmental Protection (EP) Present Use: Rural Residential Adjacent Uses: Agricultural, Rural Residential and Environmental

Total Lot Area: 25.3 hectares (62.5 acres)

Area to be +/-10.1 hectares (25 acres) Rezoned: Frontage: +/-345 metres (+/-1132 feet) on Scugog Line 9 +/-730 metres (+/-2395 feet) on Marsh Hill Road

Attachment 1 shows the detailed development proposal. The property is currently serviced by private water and private waste disposal systems. 2. Discussion:

The proposed amendment is consistent with the Provincial Policy Statement (PPS) and conforms with the Greenbelt Plan, Durham Regional Official Plan and the Scugog Official Plan.

The proposed location of the new detached dwelling unit is not within the Regulated Area for the Kawartha Conservation Authority. In addition, as the proposed development is adhering to the prescribed setbacks to environmental features in the area, no Environmental Impact Statement was required. Township staff are satisfied that the proposed use will not adversely impact the adjacent natural heritage features located within the EP Zone. It is recommended that Council approve the Zoning By-law Amendment application to remove the Holding (H) symbol from the subject lands.

Page 3 of 8 045 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020

Circulation Comments

• Kawartha Region Conservation Circulation was not required. Authority: Region of Durham:

• Planning & Economic The proposed zoning by-law amendment Development Department: conforms to the Regional Official Plan. No objection to the proposed amendment.

• Health Department: No objection. Further review will be required upon submission of a Building Permit • Works Department: No objection. Township of Scugog: • Development Services No comments received. Department (By-law): • Development Services No comments received. Department (Building): • Fire Department: No comments received. • Development Services No objection or concerns. A grading plan will Department (Engineering): be required for review at the building permit stage. 3. Financial Implications:

The associated Zoning By-law Amendment application fees have been paid. 4. Communication Considerations: Circulation was provided to Township Staff and external agencies. A Notice of intention to remove the Holding (H) symbol was placed in the local newspapers on January 30 and February 6, 2020 in accordance with the Planning Act. 5. Conclusion:

The content of this report is intended to provide sufficient information for Council to make a decision on this application at this Council Meeting. The Applicants are the only parties able to appeal Council’s decision with respect to the removal of a Holding (H) symbol.

Staff recommend removal of the Holding symbol from this property that will facilitate the construction of a single detached dwelling unit.

Page 4 of 8 046 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020

Respectfully Submitted: Reviewed By:

Nicola Alston, BES Kevin Heritage, MES, MCIP, RPP Planner Director of Development Services

Page 5 of 8 047 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020

Attachments:

ATT-1: Site Survey/Site Sketch

Page 6 of 8 048 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020

ATT-2: Draft Zoning By-law

THE CORPORATION OF THE TOWNSHIP OF SCUGOG ZONING BY-LAW NUMBER XX-20

BEING A BY-LAW TO PASSED PURSUANT TO THE PROVISIONS OF SECTIONS 34 & 36 OF THE PLANNING ACT, R.S.O. 1990, TO AMEND ZONING BY-LAW 14-14 WITH RESPECT TO CONCESSION 9, SOUTH PART OF LOT 7, TOWNSHIP OF SCUGOG (18333 MARSH HILL ROAD) (ROLL #010.002.27400), WARD 1

WHEREAS the owners of lands located in Concession 9, South Part of Lot 7 (18333 Marsh Hill Road), Ward 1, made an application to the Township of Scugog (Zoning By-law Application Z/08/2019) to amend Zoning By-law 14-14 to remove the Holding (H) symbol from the Agricultural Zone to permit the construction of a detached dwelling with secondary dwelling unit; AND WHEREAS the Council of the Corporation of the Township of Scugog held a public meeting (February 10, 2020) under Section 34 of the Planning Act with respect to this matter and has considered the application following that public meeting; AND WHEREAS Council deems that adequate public notice has been given and no further public meeting is required; AND WHEREAS the matters hereinafter set forth are in conformity with the policies and designations contained in the Official Plans of the Region of Durham and the Township of Scugog as are currently in force and effect.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG HEREBY AMENDS ZONING BY-LAW 14-14 AS FOLLOWS:

THAT Schedule A, Map 1 to Zoning By-law 14-14 is hereby amended by removing the Holding (H) symbol from the Agricultural (AG) Zone with respect to Concession 9, South Part of Lot 7, (Roll #010.002.27400), Ward 1, as shown as Schedule “A” attached to and forming part of this By-law.

This By-law shall come into force in accordance with Sections 34 and 36 of the Planning Act.

READ a First, Second and Third time and finally passed this 10th day February, 2020.

MAYOR, Roberta A. Drew

CLERK, John Paul Newman

Page 7 of 8 049 Z/08/2019 – J. Reid and J. Robertson Development Services – Planning Information & Recommendation Report – February 10, 2020

Page 8 of 8 050

Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Report Number: COMS-2020-007

Prepared by: Kevin Arsenault, Capital Project Technologist

Department: Community Services – Public Works and Parks Report To: Council Date: February 10, 2020 Reference: Strategic Plan Direction# 1: Roads & Municipal Infrastructure Contract No. S2020-05 – Asphalt Rehabilitation Capital Account No. 2020 – Portview Road Rehabilitation

Report Title: Portview Road Rehabilitation - Contract Award Recommendations:

1. That Report COMS-2020-007, Portview Road Rehabilitation - Contract Award, be received; 2. That the contract for Portview Road Rehabilitation, in the amount of $209,653.15 (including HST), be awarded to Nationwide Paving Ltd.

1. Background:

The purpose of this report is to recommend award of the contract for the 2020 Asphalt Rehabilitation.

051 COMS-2020-007 – Portview Road Rehabilitation Contract Award Community Services

2. Discussion:

2.1 Scope of Work

The project includes the rehabilitation of Portview Road from Island Road to approximately 500m west. The work includes the pulverization of the existing surface, drainage improvements, replacement of driveway and cross culverts, and placement of new asphalt.

2.2 Schedule

The rehabilitation of Portview Road is scheduled to be completed by the end of June 2020. 2.3 Tender Bids

The Township of Scugog, under S2020-05, solicited bids for Asphalt Rehabilitation. The tender was advertised on the Township of Scugog website using Bids and Tenders. A total of eight bids were received before the closing date of January 28, 2020, as follows:

Submitted By: Amount (excl. HST) Amount (incl. non- rebatable HST)

Nationwide Paving Ltd. $185,533.76 $188,799.15

IPAC Paving Limited $224,827.64 $228,784.61

Coco Paving Inc. $239,514.00 $243,729.45

Tri Son Contracting Inc. $258,271.00 $262,816.57

Royel Paving $314,568.20 $320,104.60

Ashland Pacing Ltd. $339,291.87 $345,263.41

DIG-CON International Limited $343,300.00 $349,342.08

Melrose Paving Co. Ltd. $469,118.50 $477,374.99

Based on Procurement By-law 122-07, Nationwide Paving Ltd. is the lowest bidder and met all of the needs of the Township.

Page 2 of 4 052 COMS-2020-007 – Portview Road Rehabilitation Contract Award Community Services

3. Financial Implications:

Capital Account No. 30-427-420-90000-2020 – Portview Road Rehabilitation

Approved Capital Budget $215,000.00

Contract Administration and Inspection $10,000.00

Nationwide Paving Ltd. (net of HST rebate) $188,799.15 Geotechnical $5,000.00 Contingency (10%) $18,799.15 $222,598.30

Over Budget $(7,598.30)

Additional funding not to exceed $7,598.30 will be provided from the Roads and Other Infrastructure Reserve. It should be noted that a portion of the award amount is Provisional and is not anticipated to be required. 4. Communication Considerations:

Notice letters will be delivered to residents within the limits of the project outlining the project schedule and will provide staff contact information to allow open communications between the Township, residents, and property owners. The contractor will also be notifying residents on an as needed basis and inquiring with them if they wish to move vehicles etc. should the work be occurring across their driveways.

Information will be provided on our website and social media throughout the length of the project to provide the public with a means to keep updated on the progress of the project and to notify of any closures, detours, etc.

5. Conclusion:

It is recommended that the contract for Portview Road Rehabilitation be awarded to Nationwide Paving Ltd.

Page 3 of 4 053 COMS-2020-007 – Portview Road Rehabilitation Contract Award Community Services

Respectfully Submitted By: Reviewed By:

Kevin Arsenault Carol Coleman, P.Eng. Capital Project Technologist Director of Public Works, Parks and Recreation

Attachments:

ATT-1: 2020 Capital Detail Sheet for Portview Road Rehabilitation

Page 4 of 4 Township of Scugog 054 2020 Capital Budget and 2021 to 2024 Capital Forecast Capital Projects Project Name Portview Road Rehab Department Community Services - Public Works Project Manager Kevin Arsenault, Capital Project Technologist Start Year 2020 Project Number 2020

Project Description and Rationale The work includes removals, entrance culverts, ditching, addition of granular material, grading and asphalt paving of Portview Road from Island Road to 480m West of Island Road.

The resurfacing and reconstruction of municipal roads is a critical component of the Township's infrastructure maintenance program. The roads to be resurfaced and/or reconstructed each year are prioritized based on the State of the Infrastructure Study and other criteria such as maintenance costs, traffic volumes, synergies with works by others, eligibility for external grants, etc.

Reference:

Strategic Direction #1 - Roads & Municipal Infrastructure "Leverage and improve transportation, infrastructure and facilities."

Township of Scugog Asset Management Plan

2019 State of the Infrastructure Study

Budget Total 20202021 2022 2023 2024 Expenditures Capital Expenditure (TCA) 215,000 215,000 Expenditures Total 215,000 215,000 Funding Roads Levy Reserve 215,000 215,000 Funding Total 215,000 215,000

Page No. : 1 Township of Scugog 055 2020 Capital Budget and 2021 to 2024 Capital Forecast Capital Projects Project Name Portview Road Rehab Department Community Services - Public Works Project Manager Kevin Arsenault, Capital Project Technologist Start Year 2020 Project Number 2020 Gallery

Page No. : 2 056

Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Report Number: COMS-2020-008

Prepared by: Kevin Arsenault, Capital Project Technologist

Department: Community Services – Public Works and Parks Report To: Council Date: February 10, 2020 Reference: Strategic Plan Direction# 1: Roads & Municipal Infrastructure Contract No. S2020-06 – Sidewalk Installations and Replacements Contract No. S2020-07 – Sidewalk Installations and Replacements Capital Account No. 1927 – Sidewalk Reconstruction - 2019 Capital Account No. 2020 – Sidewalk Reconstruction - 2020

Report Title: Sidewalk Installations and Replacements - Contract Award Recommendations:

1. That Report COMS-2020-008, Sidewalk Installations and Replacements - Contract Award, be received; 2. That the contract for S2020-06 Sidewalk Installations and Replacements, in the amount of $149,936.25 (including HST), be awarded to Onsite Contracting Inc.; 3. That the contract for S2020-07 Sidewalk Installations and Replacements, in the amount of $106,700.93 (including HST), be awarded to Onsite Contracting Inc.; and 4. That additional funding of $41,773.35 be allocated to Capital Account No. 1927 and additional funding of $891.86 be allocated to Capital Account No. 2020 both from the Roads and Other Infrastructure Reserve. 057 COMS-2020-008 – Sidewalk Installations and Replacements Contract Award Community Services

1. Background:

The purpose of this report is to recommend award of the contracts for the 2019 and 2020 Sidewalk Installations and Replacements. 2. Discussion:

2.1 Scope of Work

The projects include the replacement of various deficient sidewalk bays throughout the Township as determined by our annual sidewalk inspections and small infill sections such as the waterfront trail connection between the Library and Marina. Location maps are provided in Attachment 3.

2.2 Schedule

The schedule for the first contract is for all works to be completed in May. The second contract concentrates on school zones and the MTO corridor and will be completed during the summer break. 2.3 Tender Bids

In 2019 the Township of Scugog solicited bids for Sidewalk Replacements and Installations under RFT No. S2019-06 and received two bids before the closing date of August 23, 2019, both over budget. The contract was not awarded at that time as the unit costs were substantially higher than previous tenders and the time of year was considered to be a factor in the higher costs. Staff recommended that the project be re-tendered through the winter for construction early in the spring of 2020.

The Township of Scugog, under S2020-06, solicited bids for Sidewalk Replacements and Installations. The tender was advertised on the Township of Scugog website using Bids and Tenders. A total of thirteen bids were received before the closing date of January 30, 2020, as follows:

Submitted By: Amount (incl. Amount (excl. Provisionals and excl. Provisionals and HST) HST)

Onsite Contracting Inc. $155,902.70 $132,686.95

Real Landscaping Plus Inc. $161,133.30 $134,098.05

Signature Contractors $180,726.55 $136,575.40

Page 2 of 5 058 COMS-2020-008 – Sidewalk Installations and Replacements Contract Award Community Services

Aloia Bros. Concrete $190,657.26 $159,496.01 Contractors Ltd.

Serve Construction Ltd. $201,479.32 $169,590.51

Emmacon Corp. $207,843.62 $177,020.67

Neptune Security Services Inc. $226,084.00 $198,690.36

Ashland Paving Ltd. $243,192.60 $210,323.10

Aqua Tech Solutions Inc. $315,241.24 $273,408.74

Royel Paving $325,966.37 $281,283.27

Pencon Construction of $377,942.90 $321,182.65 Canada Corp.

Melrose Pacing Co. Ltd. $397,276.00 $337,825.72

Dave Boyle Excavating Ltd. $429,037.87 $365,509.57

Based on Procurement By-law 122-07, Onsite Contracting Inc. is the lowest bidder and met all of the needs of the Township.

The Township of Scugog, under S2020-07, solicited bids for Sidewalk Replacements and Installations. The tender was advertised on the Township of Scugog website using Bids and Tenders. A total of eleven bids were received before the closing date of January 30, 2020, as follows:

Submitted By: Amount (incl. Amount (excl. Provisionals and excl. Provisionals and HST) HST)

Onsite Contracting Inc. $106,146.60 $94,425.60

Real Landscaping Plus Inc. $115,625.95 $104,487.70

Serve Construction Ltd. $130,163.95 $118,005.70

Aloia Bros. Concrete $134,847.33 $120,618.09 Contractors Ltd.

Neptune Security Services Inc. $147,784.00 $131,689.84

Emmacon Corp. $155,188.53 $141,427.98

Page 3 of 5 059 COMS-2020-008 – Sidewalk Installations and Replacements Contract Award Community Services

Signature Contractors $158,835.00 $145,453.25

Aqua Tech Solutions Inc. $211,564.39 $190,524.04

Royel Paving $213,849.32 $193,206.12

Melrose Pacing Co. Ltd. $289,575.69 $260,319.71

Dave Boyle Excavating Ltd. $312.035.42 $285.663.42

Based on Procurement By-law 122-07, Onsite Contracting Inc. is the lowest bidder and met all of the needs of the Township.

3. Financial Implications:

Capital Account No. 30-427-420-90000-1927 – Sidewalk Reconstruction - 2019

Approved Capital Budget $100,000.00

Onsite Contracting Inc. (net of HST rebate) $135,022.24 Contingency (5%) $6,751.11 $141,773.35 Over Budget $(41,773.35)

Additional funding not to exceed $41,773.35 will be allocated from the Roads and Other Infrastructure Reserve. It should be noted that a portion of the award amount is Provisional or contingency and is not anticipated to be required.

Capital Account No. 30-427-420-90000-2029 – Sidewalk Reconstruction - 2020

Approved Capital Budget $100,000.00

Onsite Contracting Inc. (net of HST rebate) $96,087.49 Contingency (5%) $4,804.37 $100,891.86 Over Budget $(891.86)

Additional funding not to exceed $891.86 will be allocated from the Roads and Other Infrastructure Reserve. It should be noted that a portion of the award amount is Provisional or contingency and is not anticipated to be required.

Page 4 of 5 060 COMS-2020-008 – Sidewalk Installations and Replacements Contract Award Community Services

By re-tendering the project the unit rates were found to be approximately 50% less that the average bidder in August 2019, however the total amount is still over budget as shown above. As a result, staff are recommending that the Provisional items in Section 2 of each contract not be awarded as part of the contract. The Provisional locations identified on ATT-3 – Sidewalk Replacement Location Maps are not being awarded at this time due to budget constraints. 4. Communication Considerations:

The contractor will be notifying residents on an as needed basis and inquiring with them if they wish to move vehicles etc. should the work be occurring across their driveways.

Information will be provided on our website and social media throughout the length of the project to provide the public with a means to keep updated on the progress of the project and to notify of any closures, detours, etc.

5. Conclusion:

It is recommended that contract S2020-06 – Sidewalk Installations and Replacements and contract S2020-07 – Sidewalk Installations and Replacements be awarded to Onsite Contracting Inc.

Respectfully Submitted By: Reviewed By:

Kevin Arsenault Carol Coleman, P.Eng. Capital Project Technologist Director of Public Works, Parks and Recreation

Attachments: ATT-1: 2019 Capital Detail Sheet for Sidewalk Reconstruction - 2019 ATT-2: 2020 Capital Detail Sheet for Sidewalk Reconstruction - 2020 ATT-3: Sidewalk Replacement Location Maps

Page 5 of 5 Township of Scugog 061 2019 Capital Budget and 2020 to 2023 Capital Forecast Capital Projects Project Name Sidewalk Reconstruction - 2019 Department Community Services - Public Works Project Manager Kevin Arsenault, Capital Project Technologist Start Year 2019 Project Number 1927

Project Description and Rationale The scope of work for this project will include:

A reconstructed path from the east side of Simcoe Street to Blossom Court A final connection of sidewalk to the waterfront trail between the Marina and the Library Various replacements around town that were identified during the 2018 sidewalk inspections

Reference:

Strategic Direction #1: Roads and Other Infrastructure: to "Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets."

Township of Scugog Asset Management Plan

Budget Total 20192020 2021 2022 2023 Expenditures Capital Expenditure (TCA) 100,000 100,000 Expenditures Total 100,000 100,000 Funding Federal Gas Tax Reserve Fund 100,000 100,000 Funding Total 100,000 100,000

Page No. : 1 Township of Scugog 062 2020 Capital Budget and 2021 to 2024 Capital Forecast Capital Projects Project Name Sidewalk Recon - 2020 Department Community Services - Public Works Project Manager Kevin Arsenault, Capital Project Technologist Start Year 2020 Project Number 2029

Project Description and Rationale The scope of work for this project will include replacement of existing sidewalks that will be upgraded to current standards, as well as infill sections where there currently are missing connections between sidewalks. The majority of this year's work will be concentrated on school zones and sidewalk replacements along Scugog Street.

Work will be tendered and awarded early in the year and will be separate from the yearly repairs completed following sidewalk inspections.

Reference:

Strategic Direction #1 - Roads & Municipal Infrastructure "Leverage and improve transportation, infrastructure and facilities."

Township of Scugog Asset Management Plan

Budget Total 20202021 2022 2023 2024 Expenditures Capital Expenditure (TCA) 100,000 100,000 Expenditures Total 100,000 100,000 Funding Federal Gas Tax Reserve Fund 100,000 100,000 Funding Total 100,000 100,000

Page No. : 1 Township of Scugog 063 2020 Capital Budget and 2021 to 2024 Capital Forecast Capital Projects Project Name Sidewalk Recon - 2020 Department Community Services - Public Works Project Manager Kevin Arsenault, Capital Project Technologist Start Year 2020 Project Number 2029 Gallery

Page No. : 2 064 065 066

West Scugog Replacement Locations 19980 Hwy 7& 12 19936 Hwy 7& 12

GREENBANK

2 Est. 16.44m of replacements

Legend

Large Projects

(! Replacement Locations Provisional Locations

067

NESTLETON

East Scugog Replacement Locations 3 Alexander Street 3472 Church Street 3479 Church Street 14020 Old Scugog Road 14071 Old Scugog Road 16120 Nestleton Road

BLACKSTOCK

2 Est. 30.94m of replacements

Legend

Large Projects

(! Replacement Locations Provisional Locations

068

069

If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131

January 21, 2020

The Honourable Doug Ford, Premier Via E-mail: [email protected]

Dear Premier:

Re: Emerald Ash Borer Funding Assistance

File Number: PG.25.06

At a meeting held on January 20, 2020, the Council of the Municipality of Clarington approved the following Resolution #GG-009-20:

That the following resolution from the Clarington Agricultural Advisory Committee, regarding Emerald Ash Borer Funding Assistance, be endorsed by the Municipality of Clarington: Whereas the Municipality continues to address the devastating effect of Emerald Ash Borer (EAB) on public lands, at a significant cost, and is working on a long-term strategy to secure the resources necessary for the removal and replacement of EAB affected trees in rural roadside areas; And whereas farmers, as significant private landowners, are also heavily impacted by the spread of EAB across the naturalized areas of their properties; And whereas, despite there being programs and funds to support tree planting and replanting, there are no monies available to assist farmers with the removal of EAB affected trees; And whereas healthy woodlands contribute environmental, ecological, economic and health benefits to communities and Ontario’s agricultural system; Therefore, be it resolved that the Council of the Municipality of Clarington urges the Province of Ontario to renew its commitment to address the spread of invasive species through the provision of funding to Ontario farmers to assist with the cost of removing dead ash trees on private farmland;

CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 905-623-3379 www.clarington.net 070 Premier Ford 2 January 21, 2020

That a copy of this resolution be circulated to all Durham Region municipalities and the Region of Durham for endorsement; That a copy of this resolution be circulated to the Association of Municipalities of Ontario; and That a copy of this resolution be directed to Doug Ford, Premier of Ontario; the Honourable John Yakabuski, Minister of Natural Resources and Forestry; the Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs; Lindsey Park, MPP (Durham); and David Piccini, MPP (Northumberland-Peterborough South). Yours truly,

June Gallagher, B.A., Dipl. M.A. Deputy Clerk

JG/lp

c. Honourable Jeff Yakabuski, Minister of Natural Resources and Forestry Hourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs Lindsey Park, MPP Durham David Piccini, MPP Northumberland-Peterborough South AMO Susan Cassel, City Clerk, City of Pickering Nicole Cooper, Director of Legislative & Information Services, Town of Ajax Christopher Harris, Town Clerk, Town of Whitby Becky Jamieson, Municipal Clerk, Township of Brock Debbie Leroux, Director of Corporate Services/Clerk, Township of Uxbridge Mary Medeiros, City Clerk, City of Oshawa JP Newman, Director of Corporate Services/Clerk, Township of Scugog Ralph Walton, Regional Clerk, Region of Durham 071

THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS February 5, 2020

John Paul Newman Clerk Township of Scugog 181 Perry Street, Box 780 Port Perry, ON L9L 1A7

The Regional Municipality of Dear Mr. Newman: Durham RE: Durham Region Climate Change Emergency Declaration, Corporate Services Our File: C00 Department – Legislative Services Council of the Region of Durham, at its meeting held on January 29, 2020, 605 Rossland Rd. E. adopted the following recommendations of the Finance and Administration Level 1 Committee: P.O. Box 623 Whitby, ON L1N 6A3 Canada “WHEREAS in 2009 Durham Regional Council unanimously adopted the position that “Scientific evidence overwhelmingly supports the conclusion that human activities are fundamentally 905-668-7711 1-800-372-1102 altering the conditions for life on earth. Climate change and Fax: 905-668-9963 associated global warming is recognized as a severe threat to global systems with the potential for catastrophic outcomes”; and durham.ca WHEREAS in the more than ten years since adopting that position, greenhouse gas (GHG) emissions at the national and global level have continued to increase, such that the international community is on the brink of missing the opportunity to limit global warming to levels needed to maintain a climate system that is able to sustain human civilization; and WHEREAS communities in Durham Region are already experiencing the impacts of climate change, including but not limited to: flooding, emergence of invasive species, increased number of high heat days, and the rise of vector borne diseases. Future climate projections for Durham Region indicate that these impacts will become more intense and severe over the coming decades; and WHEREAS municipal governments have a crucial role to play in responding to the threat of climate change through policies, programs and capital investments that help reduce greenhouse gas emissions and build adaptive capacity to extreme weather events; and

If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. 072 Page 2 of 3

WHEREAS Durham Region has developed community climate action plans - in partnership with local area municipalities and other key stakeholders - to guide the transition to a low carbon, climate resilient Region while realizing significant economic benefits including household cost savings and job creation; and WHEREAS Durham Region can join the Government of Canada and more than 400 Canadian municipalities (including several local area municipalities in Durham, the City of Toronto, and other Ontario upper-tier municipalities such as Peel Region, Halton Region, Waterloo Region, Essex County, and Prince Edward County) that have declared climate emergencies and are implementing programs to drastically reduce their communities’ contributions to global carbon emissions; and WHEREAS the Durham Community Energy Plan articulated the opportunity for climate action to stimulate economic growth in the Region and create job opportunities in the emerging low-carbon economy; NOW THEREFORE BE IT RESOLVED: THAT the Regional Municipality of Durham declare a climate emergency for the purposes of naming, framing, and deepening our commitment to protecting our economy, our ecosystems and our communities from climate change; THAT in response to this emergency declaration, the need to reduce overall emissions from Durham Region, as well as to continue to prepare for Durham Region’s future climate, are deemed to be high priorities when considering budget direction and in all decisions of Regional Council; THAT Region staff be directed to review current corporate plans related to climate change, and develop an overarching Corporate Climate Change Master Plan that: (1) establishes near-term (2025), mid-term (2030) and long-term (2050) Greenhouse Gas (GHG) emissions reduction targets for the municipal corporation that position the Region as a leader in the community-wide effort to reduce GHG emissions; (2) identifies near-term corporate climate action priorities for the next 5 years (2020-2025) and requirements to support implementation; and (3) identifies how climate change considerations will be embedded across all elements of Region business; 073 Page 3 of 3

THAT staff be directed to review the low carbon pathway in the recently approved Durham Community Energy Plan and: (1) establish near-term (2025) and mid-term (2030) community GHG emissions reduction targets; and (2) report on a near-term (2025) implementation plan, including concrete actions and resource implications (staff and financial), as well as necessary roles for various levels of government, individual residents, and the business community, to achieve stated GHG emissions reduction targets; THAT staff be directed to report back on a plan for the recently established Climate Change Mitigation and Environment Reserve Fund to meet identified corporate and community-facing implementation priorities; THAT environmental sustainability and climate change be recognized as a strategic priority in the Regional Strategic Plan, in the updated Regional Official Plan; and

THAT staff be directed to work with senior levels of government to accelerate ambition and action to meet the urgency of climate change and provide resources for municipalities and the public to reduce emissions and build resiliency to climate impacts.”

Ralph Walton Ralph Walton, Regional Clerk/Director of Legislative Services

RW/ks c: E. Baxter-Trahair, Chief Administration Officer S. Austin, Director of Corporate Policy and Strategic Initiatives 074

THE CORPORATION OF THE TOWNSHIP OF SCUGOG

BY-LAW NUMBER 08-20

______

BEING A BY-LAW TO AMEND SITE ALTERATION BY-LAW NUMBER 62-15, TO PROHIBIT OR REGULATE THE REMOVAL OF TOPSOIL, THE PLACING OR DUMPING OF FILL AND THE ALTERATION OF THE GRADE OF LAND IN AREAS OF THE TOWNSHIP OF SCUGOG ______

WHEREAS it is deemed expedient to amend Site Alteration By-Law Number 62-15;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG Enacts As Follows:

1. THAT Section 1.02 (c) of the Township of Scugog Site Alteration By-Law 62-15 be amended to remove the definition for “agricultural lands” and replace with the following definition:

“(c) "agricultural lands” includes all lands that are used by a farming business legally established under the Township’s Zoning By-law and registered under the Farm Registration and Farm Organizations Funding Act for the growing of crops, including nursery and horticultural crops; raising livestock; raising of other animals for food, fur or fibre, including poultry and fish; aquaculture; apiaries; agro-forestry; maple syrup production”;

2. THAT Section 1.02 (h) of the Township of Scugog Site Alteration By-Law 62-15 be amended to include the following definition:

“(i) Agricultural Properties identified under Section 4 are exempt from being classified as a commercial fill operation for the importation of topsoil”;

3. THAT Section 4 of the Township of Scugog Site Alteration By-Law 62-15, be amended to state:

“4.01 An Agricultural Permit is required for the replacement of topsoil to restore agricultural lands used for normal agricultural practices and which is an incidental part of sod farming, greenhouse operations, and nurseries for horticultural practices and which shall not exceed the amount calculated by the Township as per Section 4.01(a) per permit, or at the discretion of the Director.

(a) the volume of topsoil to be imported shall not exceed the amount calculated based on the area in acres required to be restored multiplied by twenty (20) centimetres in elevation, up to ten thousand (10,000) cubic metres per permit.

4.02 An owner applying for a permit under this By-law shall provide the following, as specified by the Director:

(a) a completed application form including an active Farm Registration Number from Farm Registration and Farms Organization Funding Act ("FRFOFA"), and are in good standing under the FRFOFA”;

3. THAT the remainder of By-Law 62-15 remains unchanged;

4. THAT this By-Law shall come into full force on the day of its passing. 075

Read a First, Second and Third time and finally passed this 10th day of February, 2020.

______MAYOR, Roberta A. Drew

______CLERK, John Paul Newman 076

THE CORPORATION OF THE TOWNSHIP OF SCUGOG

ZONING BY-LAW NUMBER 09-20

BEING A BY-LAW TO PASSED PURSUANT TO THE PROVISIONS OF SECTIONS 34 & 36 OF THE PLANNING ACT, R.S.O. 1990, TO AMEND ZONING BY-LAW 14-14 WITH RESPECT TO CONCESSION 9, SOUTH PART OF LOT 7, TOWNSHIP OF SCUGOG (18333 MARSH HILL ROAD) (ROLL #010.002.27400), WARD 1

WHEREAS the owners of lands located in Concession 9, South Part of Lot 7 (18333 Marsh Hill Road), Ward 1, made an application to the Township of Scugog (Zoning By-law Application Z/08/2019) to amend Zoning By-law 14-14 to remove the Holding (H) symbol from the Agricultural Zone to permit the construction of a detached dwelling with secondary dwelling unit;

AND WHEREAS the Council of the Corporation of the Township of Scugog held a public meeting (February 10, 2020) under Section 34 of the Planning Act with respect to this matter and has considered the application following that public meeting;

AND WHEREAS Council deems that adequate public notice has been given and no further public meeting is required;

AND WHEREAS the matters hereinafter set forth are in conformity with the policies and designations contained in the Official Plans of the Region of Durham and the Township of Scugog as are currently in force and effect.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG HEREBY AMENDS ZONING BY-LAW 14-14 AS FOLLOWS:

THAT Schedule A, Map 1 to Zoning By-law 14-14 is hereby amended by removing the Holding (H) symbol from the Agricultural (AG) Zone with respect to Concession 9, South Part of Lot 7, (Roll #010.002.27400), Ward 1, as shown as Schedule “A” attached to and forming part of this By-law.

This By-law shall come into force in accordance with Sections 34 and 36 of the Planning Act.

READ a First, Second and Third time and finally passed this 10th day February, 2020.

MAYOR, Roberta A. Drew

CLERK, John Paul Newman 077 By-Law No.