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Planning and Development Committee Meeting Agenda October 17, 2016 – 7:00 PM Council Chambers Whitby Municipal Building

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Planning and Development Committee Meeting Agenda October 17, 2016 – 7:00 PM Council Chambers Whitby Municipal Building Planning and Development Committee Meeting Agenda October 17, 2016 – 7:00 PM Council Chambers Whitby Municipal Building Interested in speaking at the meeting? Individuals who would like to speak to an item under Section 6, Staff Reports, must register with the Town Clerk by 10 am on the day of the meeting. Delegation Request Forms are available at www.whitby.ca/delegation and should be submitted to [email protected]. Please note that individuals are not required to register as a delegation for items under Section 5, Public Meetings. All individuals in attendance for a public meeting will have an opportunity to speak. Page 1. Declarations of Pecuniary Interest 2. Presentations 3. Delegations 3.1 Colleen Quinn-Joyce and Sharon Worsley representing Spencer School Community Centre Re: Planning and Development Department Report, PL 101-16 Designation of the Spencer School, 1877, located at 7035 Country Lane, as being of Historic and Architectural Value and Interest under Part IV of the Ontario Heritage Act, R.S.O. c. O.18 4. Correspondence 5. Public Meetings 5.1 Planning and Development Department and Public Works Department 5 - 11 Joint Report, 98-16 [7:30 p.m.] Re: Street Name Change due to Highway 407 and 412 Construction Recommendation: 1. That Council approve the renaming of the streets impacted by the West Durham Link Highway 412 as shown on Attachment #2; 2. That the Clerk be instructed to bring forward the by-law(s) to change the street names in accordance with Attachment #2; and, 3. That the affected residents be reimbursed in the amount of $200.00 per property to assist with any related costs incurred due to the street name change upon the final passing of the by-law(s). Page 1 of 257 Planning and Development Committee Agenda October 17, 2016 – 7:00 PM Page 5.2 Planning and Development Department Services Report, 100-16 [7:40 12 - 21 p.m.] Re: Country Lane Estates Inc. - Draft Plan of Subdivision and Zoning By- law Amendment (SW-2016-03 and Z-12-16) Recommendation: 1. That Planning Report PL 100-16 be received as information; and, 2. That the Planning and Development Department report back to the Planning and Development Committee at such time as the public input and agency comments are received and assessed. 5.3 Planning and Development Department Report, PL 99-16 [7:50 p.m.] 22 - 91 Re: Downtown Whitby Action Plan 2016 Recommendation: 1. That Report No. PL 99-16 regarding the Downtown Whitby Action Plan 2016 be received as information; 2. That Council adopt the Downtown Whitby Action Plan 2016 as presented in Attachment #1; 3. That if the Downtown Whitby Action Plan is adopted by Council, that any new financial considerations for projects and initiatives beyond those already included in the budget and budget forecast, will be identified through the annual budget process; 4. That the interdepartmental action team provide quarterly updates on the Downtown Whitby Action Plan to Council; and, 5. That a copy of the Downtown Whitby Action Plan be circulated to the Downtown Whitby Development Steering Committee (DWDSC) and be made available at Town Hall, the Whitby Public Library and on the Town's website. 6. Staff Reports 6.1 Planning and Development Department Report, PL 101-16 92 - 112 Re: Designation of the Spencer School, 1877, located at 7035 Country Lane, as being of Historic and Architectural Value and Interest under Part IV of the Ontario Heritage Act, R.S.O. c. O.18 Recommendation: 1. That the Planning Report Item No. PL 101-16 be received as information; 2. That the Notice of Intent to designate the Spencer School, 1877, located at 7035 Country Lane, be published as per Section 29. (1.1) of the Ontario Heritage Act, R.S.O 1990 c. O.18; 3. That, if there are no objections to the designation in accordance with Section 29. (6) of the Ontario Heritage Act, the Clerk be Page 2 of 257 Planning and Development Committee Agenda October 17, 2016 – 7:00 PM Page authorized to introduce the by-law designating the property under Part IV, Section 29 of the Ontario Heritage Act; and, 4. That, if there are objections in accordance with Section 29. (7) of the Ontario Heritage Act, the Clerk be directed to refer the proposed designation to the Conservation Review Board. 6.2 Planning and Development Department Report, PL 97-16 113 - 120 Re: Ontario's Five Year Climate Change Action Plan: 2016-2020 Recommendation: 1. That Planning and Development Report Item PL 97-16 be received as information; and, 2. That staff report back at such time as more details are released by the Province of Ontario on implementation of the actions contained in Ontario’s Five Year Climate Change Action Plan: 2016- 2020. 6.3 Planning and Development Department Report, PL 102-16 121 - 218 Re: Durham Community Climate Adaptation Plan - Staff Comments Recommendation: 1. That Planning and Development Report, Item PL 102-16 be received as information; 2. That Council receive the Durham Community Climate Adaptation Plan (Attachment #1 to Planning and Development Report Item PL 102-16) as information; 3. That Council endorse the staff comments in Planning and Development Report, Item PL 102-16; 4. That the Durham Community Climate Adaptation Plan be considered as input into the development of a Town of Whitby strategy and plan of implementation to climate change; 5. That staff report back in 2017 with a proposed framework for a Town of Whitby approach for climate change; and, 6. That the Clerk forward a copy of this report and Council’s Resolution to the Region of Durham. 7. New and Unfinished Business New and Unfinished Business - Planning and Development Committee 219 - 227 8. Adjournment 9. Advisory Committee Minutes – For Information Only 9.1 Accessibility Advisory Committee Minutes - September 13, 2016 228 - 257 Downtown Whitby Development Steering Committee Minutes- September 15, 2016 Page 3 of 257 Planning and Development Committee Agenda October 17, 2016 – 7:00 PM Page Doors Open Whitby Advisory Committee Minutes - September 20, 2016 Brooklin Downtown Development Steering Committee Minutes - September 22, 2016 Accessibility Advisory Committee Minutes - October 4, 2016 Page 4 of 257 Agenda Item # 5.1 Town of Whitby Report Report to: Planning and Development Committee Date of meeting: October 17, 2016 Department: Planning and Development Department Public Works Department Report Number: PL 98-16 File Number(s): Not applicable. Report Title: Street Name Change Due to Highway 407 and 412 Construction 1. Recommendation: 1. That Council approve the renaming of the streets impacted by the West Durham Link Highway 412 as shown on Attachment #2. 2. That the Clerk be instructed to bring forward the by-law(s) to change the street names in accordance with Attachment #2. 3. That the affected residents be reimbursed in the amount of $200.00 per property to assist with any related costs incurred due to the street name change upon the final passing of the by-law(s). 2. Executive Summary: On June 13, 2016 Planning and Development Committee report PL 63-16 was referred back to Staff. Staff were to meet with the emergency responders to discuss the street name changes. Staff have consulted with the Durham Region Police and the Whitby Fire and Emergency services regarding the street name changes. The first responders are in agreement that the street name changes are not necessary to eliminate any confusion in responding to an emergency call except for two (2) locations as shown on Attachment #2. 3. Origin: The Planning and Development Department in conjunction with the Public Works Department is reporting on the concerns raised by the impacted residences. Report to: Planning and Development Committee Report number: PL 98-16 Page 1 of 5 Page 5 of 257 Agenda Item # 5.1 4. Background: On June 13, 2016 the Planning and Development and Public Works Departments brought forward a recommendation report, PL 63-16, to rename a number of existing streets/roads due to the construction of the 412 and 407 highways (see Attachment #1). Discussions with emergency personnel at the time advised that it was necessary to rename the streets/roads divided by the construction of the 412 and 407 highways. A number of written submissions were provided in response to the street name change notice circulated by the office of the Clerk. A number of residents attending the Committee meeting were advised that the report was going to be referred back to Staff to confirm the need for the proposed street name changes. 5. Discussion/Options: Staff met with Durham Regional Police and Whitby Fire and Emergency Services requesting that the street names and suffixes for Halls Road, Country Lane and Garrard Road remain unchanged. It was agreed that existing street names could remain unchanged with the following two (2) exceptions: Lake Ridge Road As part of the 412 highway construction north of the 401 highway, a new Lake Ridge Road access has been installed which by passes the Almond Subdivision. The original Lake Ridge Road will remain in order to provide access to the property owners in the subdivision. The Durham Regional Police and Whitby Fire and Emergency Services support a name change for the original Lake Ridge Road to Old Lake Ridge Road which would be between Almond and Cresser Avenue as shown on Attachment #2. The use of Old Lake Ridge Road was a name recommended by a petition. The renaming of Lake Ridge Road South to Old Lake Ridge Road will require seven (7) property owners to change their personal information to reflect the new street name.
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