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The Corporation of the Township of Scugog Council Meeting Agenda

Monday, May 31, 2021 Closed Session at 6:15PM, Open Session at 6:30PM Via Electronic Participation

Alternative formats available upon request by contacting: [email protected] or 905-985-7346 ext. 115.

Due to the current COVID-19 State of Emergency, and as authorized under section 238 of the Municipal Act, 2001, as amended, this meeting will be held via electronic participation. The Council Chamber will not be open to the public. The meeting will be recorded and live streamed to the Township's YouTube channel. Those wishing to submit written correspondence with respect to items on the agenda may do so by emailing [email protected], or by sending or dropping off at 181 Perry Street, Port Perry. Pages

1. Call to Order 2. Disclosure of Pecuniary Interest and Nature Thereof in Closed Session 3. Closed Session To discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act. 3.1. CONF-2021-004 Scugog Tourism Advisory Committee Appointments Becky Jamieson, Director of Corporate Services/Clerk 3.2. CONF-2021-005 - Scugog Accessibility Advisory Committee Appointments Becky Jamieson, Director of Corporate Services/Clerk 4. Rise from Closed Session 5. Call Open Session to Order and Moment of Silence 6. Disclosure of Pecuniary Interest and Nature Thereof 7. Matters from Closed Session 8. Announcements from Council and Staff 9. Presentations and Delegations 9.1. Mr. Larry Corrigan and Mr. Don Farquharson, Co Chairs of the Local 5 RTO/ERO Senior Advocacy Committee Proposed Long-Term Care Facility and MZO 1520, 1540 and 1580 Reach Street 10. Consent Agenda 10.1. Adoption of Minutes of Previous Meeting 10.1.1. Council - April 26, 2021 31 10.1.2. General Purpose and Administration Committee - May 10, 50 2021 10.1.3. Planning and Community Affairs Committee - May 17, 2021 60 10.1.4. Port Perry 150 Committee - April 29, 2021 65 10.1.5. Port Perry 150 Committee - May 6, 2021 71 10.1.6. Port Perry 150 Committee - May 13, 2021 77 10.1.7. Port Perry 150 Committee - May 20, 2021 82 10.1.8. Scugog Heritage Advisory Committee - May 4, 2021 86 10.1.9. Scugog Accessibility Advisory Committee - May 5, 2021 94 10.1.10. Scugog Tourism Advisory Committee - May 11, 2021 98 10.1.11. Scugog Environmental Advisory Committee - May 12, 2021 104 10.1.12. Scugog Housing Advisory Committee - May 13, 2021 106 10.2. Reports 10.2.1. CAO-2021-004 - Policy - Hiring of Temporary Resources 111 Robyn Hulowski, Human Resources Manager 10.2.2. COMS-2021-012 - Virtual Canada Day Celebration 2021 118 Overview Shannon Kelly, Recreation and Culture Coordinator and Becky Rowan, Special Events Student 10.2.3. CORP-2021-003 - Lease Renewal with 594501 Ontario Limited 123 (Port Perry Marina) Becky Jamieson, Director of Corporate Service/Clerk 10.3. Correspondence 10.3.1. Correspondence received from the Township of Clarington 141 regarding Supporting Hair Service Establishments Remaining Open During COVID Shutdown Councillor Guido declared a conflict on this item. (Husband owns hair salon) 10.3.2. Correspondence received from Nikki Satira, Executive Director 143 of Earth Path regarding Alternative Education Programs and Learning Supports

Page 2 of 156 10.3.3. Correspondence received from Lisa, Brad and Michelle Graves 145 of Crossley Aquatics Ltd/Dogwood Acres seeking support in Designating Outdoor Alterative Education Programs (Referred from April 26, 2021 Council) 10.4. By-Laws 10.4.1. By-Law 18-21 - Being a By-law to Amend By-Law 20-19, Being 146 By-Laws to Adopt Terms of Reference for the Scugog Tourism Advisory Committee (as authorized by Resolution CR-2021-105, April 19, 2021) 10.4.2. By-Law 19-21 - Being A By-Law to Authorize the Assessment 147 Review Board to Exercise Council's Functions for an Application for Sickness or Extreme Poverty (as authorized by Report FIN-2021-009, May 10, 2021) 10.4.3. By-Law 20-21 - Being a By-Law to Dedicate All of Pin 26754- 148 0293(R) Being Marguerite Avenue on Plan N140, Township of Scugog, Regional Municipality of Durham, as a Public Highway (as authorized by Report PWIS-2021-016, May 10, 2021) 10.4.4. By-Law 21-21 - Zoning By-Law Amendment - Delpark Homes 149 Being a By-Law to be Passed Pursuant to the Provisions of Section 34 of the Planning Act, R.S.O. 1990, to Amend Zoning By-Law 14-14 with respect to Part of Lots 17-18, Concession 5, (1691 King Street and 259 Union Avenue) (Roll #'s 010.008.08300 and 010.008.36070), Ward 2 (as authorized by Report DEV-2021-012, May 17, 2021) 10.4.5. By-Law 22-21 - Part Lot Control Exemption for Cawker's Creek 155 Being A By-Law Passed Pursuant to the Provisions of Section 50(7) of the Planning Act, R.S.O. 1990, c.P.13, to Exempt Certain Lands From Part Lot Control, Being Lots 32 & 66, Plan 40M-2675, in the Township of Scugog, Regional Municipality of Durham 11. Items for Separate Discussion 12. Notice of Motion

Page 3 of 156 12.1. Waiver of Special Event Permit Fees for concerts/live music on patios Moved by Councillor Brown

Seconded by Councillor Guido

Whereas all businesses have been severely affected by the restrictions of operations during the covid-19 crisis;

Whereas when inside service for “eat in” establishments is once again permitted, the number of tables and the number of patrons may be restricted;

Whereas these distancing restrictions reduce the revenue and viability of the business, as well as the opportunity for indoor events;

Whereas when seasonal patios are allowed, it will help to augment the loss of inside seating and provide an opportunity for concerts/live music;

Whereas a special event permit is required for a patio to have a concert/live music;

Therefore, be it resolved that when a Provincial Regulation permits live music on an outdoor patio that the special event permit fee be waived for 2021 for all restaurants within the Township of Scugog. 13. New Business/General Information 14. Closed Session (if needed) 15. Confirming By-Law 156 16. Adjournment

Page 4 of 156 Scugog, We CAN do Better with the support of all levels of government and our local body politic working together on behalf of our most valued and vulnerable seniors

Don Farquharson & Larry Corrigan Co Chairs of RTO/ERO Senior Advocacy Committee

Page 5 of 156 Creative imagination / inspiration

“Let us begin anew for up to now we have done nothing!”

Giovanni di Pietro di Bernardone ( St Francis of Assisi )

Page 6 of 156 A new vision for Long-Term Care ... As we upgrade and replace long-term care homes, the following elements must all become standard: • private or semi-private rooms with bathrooms, • homey communal spaces, isolation areas, ready access to the outdoors, • air conditioning and non-slip floors, • laundry and cleaning services and in-house food. • As well, nursing homes should be an integral part of the community, not hidden away. Page 213 LTC Commission Report

Page 7 of 156 Our Concerns Our main concern deals with implementation of the development of this proposed new facility.

There has been very little transparency, public awareness, and understanding by all parties and government regarding its development.

While pleased with the announcement of the 224 bed facility, we are understandability wary, given the recent deaths and long list of non-compliance orders listed by the Durham Region Department of Health at the outdated facility Port Perry Place run by Southbridge .

Page 8 of 156 CONSULTATION • There have been no Scugog staff reports in support of the local Scugog Council notice of motion, at their Council meeting of April 26. • Durham Regional Health nor the Durham Regional Social Services Dept has not been asked to review and support the Scugog Council notice of motion. • There has been no consultation with concerned local citizens, or professional medical personnel

Page 9 of 156 SERVICES • At this time, there is not even any water or sewage for the proposed site which is close to the Township former Dump

Page 10 of 156 Ministerial Zoning Order • Yet, with all this, Scugog council has approved a Ministerial Zoning Order request for the total project to proceed as soon as possible?

Page 11 of 156 LTC Commission Report • As the various government agencies, and ourselves, have just begun to read and analyze the LTC Commission Report, its significance and implications, it is vitally important to make sure the mistakes of the past be not repeated.

Page 12 of 156 The future • We must get this right with twenty- first century thinking, planning, staffing, financing and standards of care and infrastructure, as well as transparency and accountability. • It is not about building a very large LTC facility, but a safe home for residents, their families and staff.

Page 13 of 156 Where would you like to live? or a structure like the following…

Page 14 of 156 Scugog, Durham Region, Ontario. We can be the future of excellence.

Page 15 of 156 Assessment Ratio in Scugog • We share the concerns of the Regional and Scugog Planning department noted in their reports as to how this large proposed rezoning for additional speculated commercial/residential development is tethered to the proposed LTC facility at the expense of planned envisioned industrial growth for a more balanced assessment ratio.

Page 16 of 156 The question remains.

What is motivation behind the MZO rezoning request? Is it to meet the needs of our most vulnerable seniors or profit?

Page 17 of 156 We support the regional report recommendations with the following caveats; 1. That Council request the planning department seek the review of the developer’s and Southbridge proposal by our local Department of Health official Dr. Kyle and the Regional Social Development Commissioner Stella Danos-Papaconstantinou, as part of the approval process requirements going forward Page 18 of 156 Caveats 2. That the Provincial government provide local and regional officials with a copy of their revised regulations re: the construction of new LTC facilities.

Page 19 of 156 Caveats 3. That Regional Council requests their planning department, with the cooperation of the Scugog Council and their planning department, to investigate possible other sites in the Port Perry urban area.

Page 20 of 156 Proposed MZO request

Page 21 of 156 Page 22 of 156

An Open Letter to Scugog Council, Durham Region Council, and the Ontario Provincial and Canadian Federal Government Authourities and Mississaugas of Scugog Island First Nation

Scugog, Durham Region, Ontario Provincial and Federal Governments; we can do better with respect to the long term care of our vulnerable seniors.

We are writing to you in regard to the proposed development of a new Long-Term Care facility in Scugog with use of a (MZO) Ministerial Zoning 0rder on a large parcel of land on the western boundary of Port Perry.

We represent the Durham District of the Retired Teachers of Ontario (RTOERO), with 2800 members in Durham and 81,000 across Ontario whose leadership at the local and provincial are aware of and support our initiative. We have also had discussions and support of prominent local individuals in Scugog including former Mayor Pearce and the Port Perry Senior Club President Rita Hilker.

We would like to acknowledge and thank the provincial government on its decision to expand facilities and beds in areas of high need across the province, and in Scugog and Durham Region in particular. Your commitment to the improved care now and the future improvement of care to our most vulnerable is commendable.

Our main concern deals with implementation of the development of this proposed new facility. There has been very little transparency, public awareness, and understanding by all parties regarding its development. While all are pleased with the announcement of the facility, we are understandability wary, given the recent 12 deaths and long list of non compliance orders listed by the Durham Region Department of Health at the outdated Port Perry Villa facility run by Southbridge. There was no Scugog staff report in support of the local Scugog Council notice of motion, at their Council meeting of April 26.We have included in the appendix a copy of the Scugog Dec 14 2020 staff report in which staff recommended the Wannop request to allow non employment land uses at 1520,1540 and 1580 not be supported.

Durham Regional Health or the Durham Regional Social Services Dept has not been asked to review and support the Scugog Council notice of motion. There has been no consultation with concerned local citizens, or professional medical

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 23 of 156

personnel. At this time, there is not even any water or sewage for the proposed site which is close to the Township former Dump, and now the Waste Management Depot, as well as proximity to the prime Industrial Parkland.

Yet, with all this, Scugog council has approved a Ministerial Zoning Order to proceed as soon as possible? And the facility would be run by Southbridge? Given the record of deaths, complaints, and inspections there, one can understand our concerns. We find this unacceptable. Scugog/Durham/Ontario we can do better!

As the various government agencies, and ourselves, have just begun to read and analyze the LTC Commission Report, and all its significance and implications, it is vitally important to make sure the mistakes of the past be not repeated. Our understanding is that the government has not yet formally announced which of the recommendations they will accept and implement. Under which set of rules would the Scugog facility be developed? This would be the first new LTC in Scugog. It will set a precedent for all future facilities, as well as negatively impacting future Industrial growth. We must get this right with twentieth first century thinking, planning, staffing, financing, standards of care and revised infrastructure standards. It is not about building a very large LTC facility as fast as possible, but a safe home for residents, their families and staff.

Experts say the long-term care sector needs to improve both the delivery of care and the operation of its facilities. That extends to everything from the number of hours of direct personal care residents should expect, to staff-resident ratios, and infection prevention and control practices.

It also includes ventilation systems, plumbing, medical gas systems and facilities' use of technology. All of those things could depend on possible new infrastructure standards, which could dictate how new long-term care homes should be built, how many residents can be put in a single room and how common and isolation areas should be constructed.

Our concerns are not just about the physical facility development, but about HOW it will be financed, staffed, run, and inspected in an ongoing manner. This must be

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 24 of 156

determined, consulted upon, and planned for, before decisions are made. Otherwise, the same mistakes will again be made.

We share the concerns of the Regional and Scugog Planning department outlined in their report as to how this large proposed rezoning for additional speculated commercial/residential development tethered to the proposed LTC facility at the expense of planned envisioned industrial growth for a more balanced assessment ratio.

Previous economic studies given to past Scugog Councils show the need at the very least a 20/80 split, and with Scugog being primarily agriculture, to balance the impact on the residential tax rate. We ask, what our assessment ratio is if this development goes ahead as shown on their application?

Going forward we would like to acknowledge the professional work of both the Region and Scugog Planning Departments and the political and historical guidance of former Mayor Marilyn Pearce re distant past Scugog development proposals similar to this that went astray. If this is to proceed, please ensure the LTC facility is built first before any further development is considered by all levels of government.

We support the recommendation of the Durham Region Planning Department with the following caveats:

1. That Council request the planning department seek the review of the developer’s and Southbridge proposal by our local Department of Health official Dr. Kyle and the Regional Social Development Commissioner Stella Danos-Papaconstantinou, as part of the approval process requirements going forward

2. That the Provincial government provide local and regional officials with a copy of their revised regulations containing their revised infrastructure standards for the construction of new LTC facilities

3. That Regional Council requests the Planning Department, with the cooperation of the Scugog Council and their planning departments, to investigate possible other sites in the Port Perry urban area.

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 25 of 156

The question remains. What is the real motivation behind this MZO rezoning request? Is it to meet the needs of our most vulnerable seniors or profit?

Yours in continuing working together,

Larry Corrigan and Don Farquharson

Co Chairs of the local RTO political advocacy committee

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 26 of 156

Appendix

Scugog Staff Development Report Dec 14, 2020 c.f. p. 10-14

Envision Durham Employment Area Conversion Request 1520, 1540 and 1580 Reach Street (escribemeetings.com)

New Long Care Standards Report

New long-term care standards will fall flat without money or enforcement, experts warn | CBC News

RTO/ERO

Vibrant Voices - RTOERO

Scugog Council of Motion April 26, 2021 https://pub-scugog.escribemeetings.com/Meeting.aspx?Id=e9bbde5b-75a5-4809-97d8- 6d6cc48709bf&Agenda=PostMinutes&lang=English

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 27 of 156

May 26, 2021

A Submission to Durham Regional Council

Re: The Report of the Regional Planning Committee concerning the MZO Provincial Order request of the Scugog Township Council

By: The RTO/ERO Political Advocacy Committee Co Chairs Larry Corrigan and Don Farquharson

The provincial LTC Commission Report heard from many sources that it would be a mistake for the government to respond to the demand for long-term care by building more of the same types of homes that currently dominate the sector. In his recent book, Neglected No

André Picard echoed what the Commission heard from many sources: What needs to replace many of our large decrepit institutions are smaller, more home-like facilities that are built to the needs of residents. ... Dragging the infrastructure and architecture into the twenty- interim, we can reorganize to make existing facilities more user-friendly; with some effort, we can still provide pretty good care in big old buildings. ... As we upgrade and replace long-term care homes, the following elements must all become standard: private or semi-private rooms and bathrooms, homey communal spaces, ready access to the outdoors, air conditioning, non-slip floors, laundry and cleaning services, and in- house food. As well, nursing homes should be an integral part of the community, not hidden away. Page 213 LTC Commission Report

ings as they are and ask why? We dream things that never Robert F. Kennedy

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 28 of 156

May 26, 2021

A Submission to Durham Regional Council

Re: The Report of the Regional Planning Committee concerning the MZO Provincial Order request of the Scugog Township Council

By: The RTO/ERO Political Advocacy Committee Co Chairs Larry Corrigan and Don Farquharson

ings as they are and ask why? We dream things that never Robert F. Kennedy

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 29 of 156

Acknowlegments

1. In sharing this correspondence, the committee acknowledges that we have conducted our work on the traditional territories of Indigenous Peoples who have inhabited this land since time immemorial. Our recognition and respect for Indigenous Peoples as well as their traditional knowledge and lands guides our commitment towards reconciliation as we strive to collectively shape and strengthen Ontario.

2. We acknowledge with gratitude the support and encouragment of the RTO local executive and provincial secretariat and executive regarding our work.

3. We acknowledge with gratitude the prompt return of requested information by both the Scugog and Regional Planning departments as well as, the time provided by Commissioner Brian Bridgemen in debriefing us on the staff report #2021 approved at committee level May 4/2021

4. We also wish to acknowledge the support of individuals who are concerned about the issue of LTC homes and appropriate zoning for proposed new homes from a best management planning practice, especially the commentary from former Scugog Mayor Marilyn Pearce and former Councillor Larry Corrigan of Ward 1.

RTO/ERO District 28 Durham | 603 Palace St., Whitby, Ontario, CA. L1N-6S5 Page 30 of 156

The Corporation of the Township of Scugog Council Meeting Minutes

April 26, 2021, 6:30 PM Via Electronic Participation

Members Present: Mayor Mrs. B. Drew Regional Councillor Ms. W. Wotten Ward Councillor Mr. L. Brown Ward Councillor Ms. J. Guido Ward Councillor Ms. D. Kiezebrink Ward Councillor Mr. I. McDougall Ward Councillor Mr. A. Ross

Staff Present: Chief Administrative Officer Mr. K. Nix Director of Public Works, Parks and Recreation Ms. C. Coleman Director of Development Services Mr. K. Heritage Director of Emergency Services / Fire Chief Mr. M. Berney Director of Finance / Treasurer Ms. L. Barta Director of Community Services Ms. L. Bowers Director of Corporate Services / Clerk Ms. B. Jamieson

Also Present: Manager of Public Works and Infrastructure Services Mr. R. Frasca Manager of Parks, Recreation and Culture Ms. S. Cornish Manager of IT / GIS Mr. A. Dubecki Recording Secretary Ms. L. Guarnaccio Legislative Services Associate Ms. S. Frey

1. Call to Order The Mayor called the meeting to order at 6:30 p.m. 2. Disclosure of Pecuniary Interest and Nature Thereof in Closed Session 3. Closed Session

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4. Rise from Closed Session 5. Call Open Session to Order and Moment of Silence The Mayor called the meeting to order at 6:30 p.m. and asked everyone to observe a moment of silence, keeping in mind the friends and family of Mr. Dave Sparling on his passing, noting that he was a member of the Prince Albert Community Hall for over 35 years. In addition, it was noted that the Township of Scugog proclaims April 28 as National Day of Mourning and flags will be lowered to half-mast at the Municipal Office in memory of the workers and their families. The Mayor acknowledged the traditional territories of the Mississaugas of Scugog Island First Nation and recognized the contributions of First Nations, Metis, and Inuit peoples to the community, the province and the country. The Clerk confirmed attendance by roll call to verify a quorum was present and provided procedural advice for electronic participation in the meeting. 6. Disclosure of Pecuniary Interest and Nature Thereof 6.1 Councillor Guido - Correspondence received from the Township of Clarington regarding Supporting Hair Service Establishments Remaining Open During COVID Shutdown Husband owns a Hair Salon which is currently closed due to the pandemic. 7. Matters from Closed Session 8. Announcements from Council and Staff

 Ken Reid Conservation Area has received an award for their Story Walk feature re the talking trees project. New cameras and procedures have been implemented to enhance this experience.

 Residents are encouraged to remember to shop local in support local businesses.

 Chief Berney provided a COVID-19 update noting that the COVID-19 case numbers remain high in the Township mainly through household and community contact. With continued adherence to public health guidelines, the curve is starting to flatten. The Township website indicates which amenities are open.

 The fire ban in the Township will be lifted on May 1, 2021. Fires Services expressed appreciation to the residents and farming community for adhering to the ban while it is in place.

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 Director Coleman advised that Half Load restrictions on Township roads will be lifted on May 1, 2021 which signals the start of construction season. Major Street is scheduled for a full road reconstruction. Coryelle Street, McLaughlin Road and Devitts Road will be starting as well. All road construction is scheduled to be completed by fall of 2021.

 Director Bowers advised that a social media campaign focusing on kindness has begun in Community Services entitled "Catch My Kindness".

 Director Heritage congratulated Geranium for being awarded the winning prize in all three of the categories that they were nominated in at the Durham Region Home Builder’s Association (Excellence in Production Built Kitchen Design – Courts of Canterbury, The Chesterman model; Community of the Year – Courts of Canterbury; Builder of the Year – Small Volume). Council requested that a letter of congratulation be sent to Geranium. 9. Presentations and Delegations 9.1 Oren Barfoot, Vice President, Development, Southbridge Health Care LP Support of the Proposed Ministry Zoning Order for 1520, 1540 and 1580 Reach Street

Oren Barfoot, on behalf of Southbridge Health Care LP, provided a presentation in support of a Minister's Zoning Order for a 224 bed long- term care facility on the subject lands. A question and answer period with members of Council followed. Resolution CR-2021-082

Moved by: Councillor Kiezebrink Seconded by: Councillor Brown That the delegation by Oren Barfoot, Vice President, Development, Southbridge Health Care LP regarding support for the proposed Ministry Zoning Order for 1520, 1540 and 1580 Reach Street, be received.

Carried

9.2 Don Given, Malone Given Parsons Support of the Proposed Ministry Zoning Order for 1520, 1540 and 1580 Reach Street

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Don Givens presented a presentation in support of the Minister's Zoning Order on the subject lands. A question and answer period with members of Council followed. Resolution CR-2021-083

Moved by: Councillor Kiezebrink Seconded by: Councillor McDougall That the delegation by Don Given, Malone Given Parsons, regarding support for the proposed Ministry Zoning Order for 1520, 1540 and 1580 Reach Street, be received. Carried

With the consent Council members, Mayor Drew brought forth Notice of Motion, Item 12.1, Rick Wannop Developments Request for Support of a Minister’s Zoning Order – 1520, 1540 and 1580 Reach Street, Port Perry. 12. Notice of Motion 12.1 Rick Wannop Developments Request for Support of a Minister’s Zoning Order – 1520, 1540 and 1580 Reach Street, Port Perry Resolution CR-2021-084

Moved by: Councillor Wotten Seconded by: Councillor Ross WHEREAS the owners of the properties municipally known as 1520, 1540, and 1580 Reach Street, Port Perry, Rick Wannop Developments, Wannop Family Farms, and Daniel and Robin Luchka have been approached by Southbridge Care Homes to facilitate a site on these lands to construct a Long Term Care Facility; WHEREAS Council adopted resolution CR-2020-157 on December 13, 2020, supporting the conversion of these designated employment lands (1520, 1540, and 1580 Reach Street, Port Perry) to non-employment uses;

WHEREAS the conversion of these designated employment lands requires a comprehensive and regionally scaled Municipal Comprehensive Review (MCR) process which is not expected to be finalized by Durham Region and approved by Province through a Regional Official Plan Amendment (ROPA) until 2022 at the earliest; WHEREAS following the ROPA process, the Township of Scugog would need to complete an Official Plan Amendment and Rezoning process to

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conform to the new ROPA and permit non-employment uses (including Long Term Care) on the Subject Lands; WHEREAS it is estimated that the land use permission for Long Term Care facilities on the subject land would not be granted until 2023/2024 and Site Plan Approval would not be finalized until 2024/2025 at the earliest; WHEREAS the Province of Ontario announced in March of 2021, the allocation of 96 new spaces and 75 upgraded spaces to the Long-Term Care Facility in Port Perry, in addition to the already pledged 53 new beds, for a net new 224-bed Long-Term Care Facility in Port Perry;

WHEREAS there are plans in place to repurpose the existing Long-Term Care Facility to accommodate either a seniors retirement home or affordable housing once the new facility is constructed; WHEREAS the owners are requesting the use of a Minister’s Zoning Order (“MZO”) to expedite the construction of a new Long-Term care facility on a portion of the Subject Lands (1520, 1540, and 1580 Reach Street, Port Perry) by establishing the necessary land use permissions faster than a normal Official Plan and Zoning Bylaw Amendment process; WHEREAS under the guidelines of a Minister’s Zoning Order, the Province requires a local municipal Council to submit their position in response to an MZO request; WHEREAS final approval of the Long-Term Care facility will still ultimately require Site Plan approval and building permits which would follow the standard Township of Scugog approval process; NOW THEREFORE BE IT RESOLVED:

THAT Council of the Township of Scugog advise Minister Steve Clark, Minister of Municipal Affairs and Housing that it supports the request for a Minister’s Zoning Order for the properties municipally known as 1520, 1540, and 1580 Reach Street, Port Perry, Rick Wannop Developments, Wannop Family Farms, and Daniel and Robin Luchka for the development of a Long Term Care Facility, Retirement Home, Medical Centre, Day Centre, post secondary Education facility uses as defined by Zoning by- law 14-14 on the subject lands as outlined in the planning opinion letter from Mr. Don Given; FURTHER THAT Minister Clark be requested to expedite this Order; and

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FURTHER THAT this Motion be forwarded to the Premier of Ontario, the Honourable Doug Ford, Durham MP, the Honourable Erin O’Toole, Durham MPP, the Honourable Lindsey Park, the Minister of Infrastructure, the Honourable Laurie Scott, the Minister of Health, the Honourable Christine Elliott, the Minister of Long-Term, The Honourable Merrilee Fullerton, the Minister of Finance, the Honourable Peter Bethlenfalyy, Durham Region and the area municipalities. Carried

9. Presentations and Delegations 9.3 Michelle Burg Durham Dead End Road Kids https://www.youtube.com/watch?v=__pCVNLsUKk Michelle Burg presented a YouTube video detailing the safety concerns regarding the new school busing policy affecting residents living on dead- end roads. A question and answer period with Council followed. 9.4 Brent Clemens and Steven Anning Parent Representatives from Williams Point Cottagers Association

Brent Clemens and Steven Anning both spoke regarding safety concerns of residents living on dead-end roads as a result of the new school busing policy. A question and answer period with Council followed. Resolution CR-2021-085

Moved by: Councillor Wotten Seconded by: Councillor Brown That the delegations by Michelle Burg, Durham Dead End Road Kids, and by Brent Clemens and Steven Anning, parent representatives from the Williams Point Cottagers Association regarding bus stops at dead end roads, be received. Carried With the consent of Council members, Mayor Drew brought forth Notice of Motion, Item 12.2, Bus Stops on Dead End Roads.

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12. Notice of Motion 12.2 Bus Stops on Dead End Roads Resolution CR-2021-086

Moved by: Councillor Kiezebrink Seconded by: Councillor Wotten That Dead-End Road delegations be received: from parents, video, site www.durhamdeadendroadkids.ca and attached correspondence and; Whereas Dead-End Road kids (cul-de-sacs, private roads) busing being moved from long-time residential to highspeed (some 80km) common stop pickups; percentage of 830,000 Ontario bused students impacted as Student Transportation Services (STS) citing buses shouldn’t access private roads, do 3-point-turns, or back up; kids expected to walk 1-2km twice daily (caregivers 4x) in morning dark, on narrow road shoulders, with no “bus stop ahead” warning signage;

Whereas Parents report employment/housing at risk. Must leave work to drop off/pick up children to avoid safety hazards of kids walking on highways unsupervised; secondary school youth reporting education at risk as missing class/affecting grades; children with disabilities not helped like double amputee who needs stop moved 160ft; parents told it’s their “responsibility to get kids to bus safely”; Whereas Parents being told busing policy is schoolboard’s, but they say it’s STS’s, who say it’s Governance Committee or Ministry of Transportation, but Ministry of Education say it’s “transportation consortia who administer policy”; and trustee, governance say cannot change policies, so parents appealing to police, press, & councils re dangers then; oncoming car killed 12-yr-old Cormac and injured sister while waiting at newly relocated bus stop at the base of a hill; Whereas STS have advised road improvements are responsibility of municipalities, yet municipalities don’t own needed land, nor have $ millions to create 77m bus turnarounds, meanwhile; Whereas Ontario Transportation Funding is $1 billion; Jan 27/20 Ministry said they’d improve student transportation, review funding formula; and given STS gets their funding by scoring well in reviews, and given Ministry establishing “Student Transportation Advisory Group” to hear STS sector expertise, experience and ideas;

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Now therefore be it resolved that the Municipality of Scugog requests: That exceptions to allow 3-point turns or backing up where necessary, to provide safer service to dead-end and private road kids, that policies be amended to reflect; when not possible; That exceptions to allow indemnification agreements to access private land for bus turnarounds to keep bus stops safer and closer to prescribed 800m distance; when not possible; That “Bus Stop Ahead” warning signage be required to notify oncoming traffic, prior to STS moving common stop to main roadway;

That STS be comprised of solutions like mini-buses, vans, taxis, or public transit, worked into funding formula so doesn’t negatively impact STS funding stats; That Kid KPI “Key Performance Indicator” be included for Ministry “Effectiveness & Efficiency Follow Up Reviews”, establishing benchmarks for responsive-problem-solving for kids & parents’ busing concerns, and this be an STS factor to receive funding; That Province provide “Parent Portal” for ongoing busing feedback of their STS, so families and kids can review/provide comments, especially during Ministry STS reviews and revisions to funding; That Province have GPS tracking software to notify parents when children picked up/dropped off, and That this motion be distributed to Premier Doug Ford, Honorable Stephen Lecce (Minister of Education), Honorable Caroline Mulroney (Minister of Transport), Durham MPP Lindsey Park, Haliburton-Kawartha Lakes-Brock MPP Laurie Scott, all Durham MPPs, Durham Region, all Ontario Municipalities, Rural Ontario Municipal Association (ROMA), Ontario Good Roads Association (OGRA), and Association of Municipalities of Ontario (AMO). Carried

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Resolution CR-2021-087

Moved by: Councillor Wotten Seconded by: Councillor McDougall That Council recess for five minutes. Carried Recess - 8:45 pm Resume - 8:50 pm The Clerk conducted a roll call of Council members and confirmed that a quorum was present. 10. Consent Agenda Resolution CR-2021-088

Moved by: Councillor Ross Seconded by: Councillor Kiezebrink THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.3,10.1.4, 10.1.5, 10.1.8, 10.1.10, 10.2.1, 10.2.2, 10.2.5, 10.2.6, 10.2.7, 10.3.1, 10.3.2, 10.3.3, 10.3.4, 10.3.5, 10.3.6, and 10.3.7. Carried

10.1 Adoption of Minutes of Previous Meeting 10.1.1 Council - March 29, 2021 Resolution CR-2021-089 That the Minutes of the Council Meeting of March 29, 2021, be adopted. 10.1.2 General Purpose and Administration Committee - April 12, 2021 Resolution CR-2021-090 That the Minutes of the General Purpose and Administration Meeting of April 12, 2021, be adopted

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10.1.6 Scugog Housing Advisory Committee - April 8, 2021 Resolution CR-2021-091 That the Minutes of the Scugog Housing Advisory Committee Meeting of April 8, 2021, be received 10.1.7 Healthy Lake Scugog Steering Committee - April 13, 2021 Resolution CR2021-092 That the Minutes of the Healthy Lake Scugog Steering Committee Meeting of April 13, 2021, be received 10.1.9 Scugog Environmental Advisory Committee - April 14, 2021 Resolution CR-2021-093 That the Minutes of the Scugog Environmental Advisory Committee Meeting of April 14, 2021, be received 10.1.11 Scugog Tourism Advisory Committee - April 13, 2021 Resolution CR-2021-094 That the Minutes of the Scugog Tourism Advisory Committee Meeting of April 13, 2021, be received 10.2 Reports 10.2.3 COMS-2021-010 - Greenbank Park Grass Cutting for 2021 Season and Use of Capital Funding Shawna Cornish, Manager of Parks, Recreation and Culture Resolution CR-2021-095 1. That Report COMS-2021-010, Greenbank Parks Grass Cutting for 2021 Season and use of Capital Funding, be received; and 2. That Township Parks staff services be used to perform grass cutting and trimming services at Couves and Ianson Park in Greenbank for the 2021 season; and 3. That the Greenbank Hall and Park Board reimburse the Township $4,000 for the services provided; and 4. That the unused balance of $1,000 from the 2021 approved Community Hall Board Project for Greenbank be allocated for additional items.

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10.2.4 FIRE-2021-002 - Three Quarter Ton Pickup - Contract Award Mark Berney, Director of Emergency Services / Fire Chief Resolution CR-2021-096 1. That Report FIRE-2021-002, Three Quarter Ton Pickup – Contract Award, be received; and 2. That the contract for the Supply and Delivery of One (1) Three Quarter Ton Pickup, in the amount of $48,873.63 (including H.S.T.), be awarded to Mohawk Ford Sales (1996) Ltd. 10.3 Correspondence 10.4 By-Laws 10.4.1 By-Law 14-21 - Being a By-Law to Dedicate Lands as Public Highway - Heritage Lane and Shady Acres Avenue (as authorized by Report PWIS-2021-009, April 12, 2021) Resolution CR-2021-097 THAT By-Law No. 14-21, be read a First, Second, and Third time and finally passed this 26th day of April, 2021, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto. 10.4.2 By-Law 15-21 - Being a By-Law to Amend Zoning By-Law 14-14 with respect to 13766 Old Simcoe Road (as authorized by Report DEV-2021-011, April 19, 2021) Resolution CR-2021-098 THAT By-Law No. 15-21, be read a First, Second, and Third time and finally passed this 26th day of April, 2021, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto. 10.4.3 By-Law 16-21 - Being a By-Law to Amend Zoning By-Law with respect to 1060 Scugog Line 12 (as authorized by Report DEV-2021-010, April 19, 2021)

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Resolution CR-2021-099

THAT By-Law No. 16-21, be read a First, Second, and Third time and finally passed this 26th day of April, 2021, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto. 11. Items for Separate Discussion 10.1 Adoption of Minutes of Previous Meeting 10.1.3 Planning and Community Affairs Committee - April 19, 2021 Resolution CR-2021-100

Moved by: Councillor Kiezebrink Seconded by: Councillor Wotten That the Minutes of the Planning and Community Affairs Meeting of April 19, 2021, be adopted Carried

10.1 Adoption of Minutes of Previous Meeting 10.1.4 Scugog Accessibility Advisory Committee - March 31, 2021 Resolution CR-2021-101

Moved by: Councillor McDougall Seconded by: Councillor Ross That the Minutes of the Scugog Accessibility Advisory Committee Meeting of March 31, 2021 be received; That Council authorize the Township of Scugog to become a member of the Coalition of Inclusive Municipalities; And That the Mayor be authorized to sign the Declaration to Join the Coalition of Inclusive Municipalities.

Carried

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10.1.5 Scugog Heritage Advisory Committee - April 6, 2021 Resolution CR-2021-102

Moved by: Councillor Brown Seconded by: Councillor Kiezebrink That the Minutes of the Scugog Heritage Advisory Committee Meeting of April 6, 2021, be received, save and except for the recommendation regarding Heritage Sign Guidelines, which shall be endorsed. Carried

10.1.8 Port Perry Business Improvement Area Board - April 13, 2021 Resolution CR-2021-103

Moved by: Councillor Kiezebrink Seconded by: Councillor Brown That the Minutes of the Port Perry Business Improvement Area Board Meeting of April 13, 2021, be received Carried

10.1.10 Scugog Tourism Advisory Committee - March 18, 2021 Resolution CR-2021-104

Moved by: Councillor McDougall Seconded by: Councillor Kiezebrink That the Minutes of the Scugog Tourism Advisory Committee Meeting of March 18, 2021, be received. Carried

Resolution CR-2021-105

Moved by: Councillor McDougall Seconded by: Councillor Kiezebrink That the Terms of Reference be amended to permit a business owners or lake based tourism operator to be a member of the Scugog Tourism Advisory Committee. Carried

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10.2 Reports

10.2.1 CAO-2021-002 - Washroom Facilities in Downtown Port Perry during COVID-19 Pandemic 2021 Ken Nix, Chief Administrative Officer Resolution CR-2021-106

Moved by: Councillor Brown Seconded by: Councillor Kiezebrink 1. That Report CAO-2021-002, Washroom Facilities in Downtown Port Perry During COVID-19 Pandemic 2021, be received and referred to staff; and

2. That Staff work with the Scugog Council for the Arts to enter into an agreement to provide public washroom access at the Scugog Council for the Arts located at 175 B Queen Street, Port Perry; and 3. That the Scugog Council for the Arts be compensated for providing this amenity at the rate of $750 per month for 12 months. Carried

10.2 Reports 10.2.2 CAO-2021-003 - Port Perry Sesquicentennial Event Ken Nix, Chief Administrative Officer Resolution CR-2021-107

Moved by: Councillor Wotten Seconded by: Councillor Kiezebrink 1. THAT an Ad Hoc Committee of Council be appointed to organize and oversee the events of the 150th anniversary of Port Perry; 2. THAT Councilor Wotten be appointed chair of the Committee; 3. THAT the Township provide financial support of $10,000 for the event to be funded by the Provincial Covid relief funds;

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4. THAT the Township provide a cash flow advance for the purchase of sesquicentennial merchandise to be paid back from the proceeds of the sale of the merchandise; 5. THAT any profit from the sale of the merchandise be donated to the Port Perry Hospital Foundation to support the fundraising for the CT scanner for Port Perry hospital; and 6. THAT the Ad Hoc Committee of Council be dissolved once a wrap-up meeting following the event has occurred. Carried

10.2.5 PWIS-2021-013 - Capital Account 1917 Funding Source Change Carol Coleman, Director of Public Works and Infrastructure Services Resolution CR-2021-108

Moved by: Councillor Brown Seconded by: Councillor Wotten 1. That Report PWIS-2021-013, Capital Account 1917 Funding Source Change, be received;

2. That Capital Account 1917 - Major Street Reconstruction Design be funded by the Ontario Community Infrastructure Funds and Development Charges - Engineering; and 3. That the Federal Gas Tax funding committed to Capital Account 1917 be released. Carried

10.2.6 PWIS-2021-014 - Half Ton Pickup - Contract Award

Robert Frasca, Manager of Public Works and Infrastructure Services Resolution CR-2021-109

Moved by: Councillor Brown Seconded by: Councillor McDougall 1. That Report PWIS-2021-014, Half Ton Pickup – Contract Award, be received; and

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2. That the contract for the Supply and Delivery of One (1) Half Ton Pickup, in the amount of $40,725.20 (including H.S.T.), be awarded to Finch Chevrolet Cadillac Buick GMC Ltd. Carried

10.2.7 PWIS-2021-015 - Motor Grader - Contract Award Robert Frasca, Manager of Public Works and Infrastructure Services Resolution CR-2021-110

Moved by: Councillor Kiezebrink Seconded by: Councillor Brown 1. That Report PWIS-2021-015, Motor Grader – Contract Award, be received; and 2. That the contract for the Supply and Delivery of One (1) Motor Grader, in the amount of $564,807.34 (including H.S.T.), be awarded to Toromont CAT A Division of Toromont Industries Inc. Carried

10. Consent Agenda 10.3 Correspondence 10.3.1 Correspondence received from the Township of Brock regarding Cannabis Licensing and Enforcement Resolution CR-2021-111

Moved by: Councillor Kiezebrink Seconded by: Councillor Wotten That the correspondence received from the Township of Brock regarding Cannabis Licensing and Enforcement be endorsed. Carried

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10.3.2 Correspondence received from the Township of Clarington regarding Supporting Hair Service Establishments Remaining Open During COVID Shutdown Councillor Guido declared a conflict on this item. (Husband owns a Hair Salon which is currently closed due to the pandemic. 10.3.3 Correspondence received from Lisa, Brad and Michelle Graves of Crossley Aquatics Ltd/Dogwood Acres seeking Support in Designating Outdoor Alternative Education Programs 10.3.4 Correspondence received from Nikki Satira, Executive Director of Earth Path regarding Alternative Education Programs and Learning Supports Resolution CR-2021-112

Moved by: Councillor Kiezebrink Seconded by: Councillor Wotten That the correspondence received from the Township of Clarington regarding Supporting Hair Service Establishments Remaining Open During COVID Shutdown, the correspondence from Dogwood Acres Forest School (Crossley Aquatics Ltd.) and Earth Path requesting support of Outdoor Alternative Education Programs in Ontario be referred to the May 31, 2021 Council meeting for consideration. Carried

10.3.5 Correspondence received from the Town of Ajax regarding Removing 412/418 Tolls Resolution CR-2021-113

Moved by: Councillor Brown Seconded by: Councillor Kiezebrink That the correspondence received from the Town of Ajax regarding Removing 412/418 Tolls be endorsed. Carried

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10.3.6 Correspondence received from the Town of Ajax regarding Stop Asian Hate Resolution CR-2021-114

Moved by: Councillor Kiezebrink Seconded by: Councillor Ross That the correspondence received from the Town of Ajax regarding Stop Asian Hate be endorsed. Carried 10.3.7 Correspondence received from Statistics Canada regarding the 2021 Census Resolution CR-2021-115

Moved by: Councillor Wotten Seconded by: Councillor McDougall That the Council of the Township of Scugog supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community.

Carried

12. Notice of Motion 13. New Business/General Information 14. Closed Session (if needed) 15. Confirming By-Law Resolution CR-2021-116

Moved by: Councillor Ross Seconded by: Councillor Wotten That By-Law 17-21 confirming the proceedings of the Regular Council meeting held Monday, April 26, 2021, be read a First, Second, and Third time and finally passed this 26th day of April, 2021, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto. Carried

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16. Adjournment 10:03PM Resolution CR-2021-117

Moved by: Councillor Guido Seconded by: Councillor Ross That this meeting be adjourned. Carried

______MAYOR, Roberta A. Drew

______CLERK, Becky Jamieson

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The Corporation of the Township of Scugog General Purpose and Administration Committee Minutes

May 10, 2021 Open Session at 1:30PM Via Electronic Participation

Staff Present: Chief Administrative Officer Mr. K. Nix Director of Development Services Mr. K. Heritage Director of Emergency Services / Fire Chief Mr. M. Berney Director of Finance / Treasurer Ms. L. Barta Director of Community Services Ms. L. Bowers Director of Corporate Services / Clerk Ms. B. Jamieson Chief Executive Officer / Librarian Ms. A. Caughlin

Also Present: Manger of IT/GIS Ms. Adam Dubecki Manager of Finance Ms. T. Barton Manager of Parks, Recreation & Culture Ms. S. Cornish Recording Secretary Ms. L. Guarnaccio

1. Call to Order The Mayor called the meeting to order at 1:30 pm. 2. Disclosure of Pecuniary Interest and Nature Thereof in Closed Session 3. Closed Session 4. Rise from Closed Session

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5. Call Open Session to Order and Moment of Silence

The Mayor called the meeting to order at 1:30 PM and asked everyone to observe a moment of silence. 6. Disclosure of Pecuniary Interest and Nature Thereof 7. Matters from Closed Session 8. Announcements from Council and Staff

 Councillor Wotten advised that the Port Perry 150 Planning Committee has received good feedback to date and a number of businesses will be participating. All plans and ideas are being developed with COVID-19 restrictions in mind. There were eight entries for the flag/banner contest and the winner will be announced soon.

 Mayor Drew advised that the Small Urban GTHA Mayors met with the Ontario Solicitor General Sylvia Jones, Minister Christine Elliott and Dr. Tien in a Zoom meeting for updates on COVID and the vaccine distribution. The Small Urban GTHA Mayors also met with Prime Minister Trudeau and the discussion topics included Broadband, Cannabis, Housing, Vaccine Passports and Guns and Gangs.

 Mayor Drew advised that she participated in a Broadband Announcement with MP Ryan Turnbull of $1 million in federal funding to bring high-speed internet to 4,557 underserved households in several communities in Durham. In Scugog, improved services will be seen in Blackstock, Manchester, Burketon Station, and Nestleton Station.

 It was noted that local community heroes will be recognized this week through National Nurses Week and National Police Week.

 The Library will be launching a wireless hotspot lending pilot project where residents in the community without internet services may borrow a device for a one week period. The pilot program is scheduled to begin at the end of May.

 May 11, 2021 is the Provincial Day of Action on Litter. Residents are encouraged to help pick up litter around their neighbourhoods while on their daily walks and are reminded to stay safe by wearing gloves and keeping physically distanced.

 Fire Chief Berny provided a COVID-19 update noting that the Scugog case count is significantly reduced since the last report. Township amenities that remain open for exercise purposes during the current stay at home order

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include parks and trails for walk-through, playgrounds and the dog park. Township amenities that remain closed include public picnic sites, public picnic tables and public boat launches. To assist our boating community, the Township continues to temporarily suspend the zoning restrictions relating to storage of boats on residential driveways.

 On May 7, 2021, Durham Region Health Department expanded eligibility for the COVID-19 vaccine to include essential workers who cannot work from home and within the Group 2. Beginning May 10, 2021 at 9:00 pm, individuals 40 and older and who will be turning 40 in 2021, as well as people in the at-risk health conditions group can begin to book appointments on the Durham Region website at www.durham.ca\vaccineappointments or call 1- 888-444-5113.

 May 4, 2021 was International Fire Fighters Day which is a day to recognize extraordinary courage and commitment of the women and men, past and present, in the fire service and to take an opportunity to pause and reflect on the sacrifices that fire fighters make to protect life and preserve property.

 The Township of Scugog Summer Leisure Guide has been posted to the website. At this time registration is expected to open Monday May 17th at 7:00 am for Scugog Residents and May 24th at 7:00 am for Durham Region Residents. Preregistration is required for all activities. Please note that, new this year, masks are to be worn inside and outside for all participants. All camp aquatic and recreation programs are subject to change based on the provincial orders.

 Councillor Kiezeberink thanked Brock Township for endorsing the Dead End Road Kids motion previously passed by Scugog Council noting that Scugog parents and Council will continue to advocate for safety for our own as well as all Ontario dead end road kids. 9. Presentations and Delegations 9.1 Inspector Ryan Connolly and S/Sgt. Lox Colquhoun, Durham Regional Police Services Durham Regional Police Services North Division - 2021 Strategic Community Plan Inspector Connolly from the Durham Regional Police Service introduced his colleagues, Acting Staff Sergeant Mark Gliona and Staff Sergeant Lox Colquhoun, and gave a PowerPoint presentation on the Police Services North Division 2021 Operational Strategic Community Plan and an update

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on activities. A question and answer period with members of Council followed. Recommendation GPA-2021-038 Moved by: Councillor Wotten Seconded by: Councillor McDougall THAT the presentation by Inspector Ryan Connolly and S/Sgt Lox Colquhoun, Durham Regional Police Services, regarding the Durham Regional Police Services North Division - 2021 Strategic Community Plan, be received. Carried

9.2 Alia Tulloch, Transportation Planning Analyst, Region of Durham Durham Region School Travel Planning Program Ms. Alia Tulloch from the Region of Durham provided a PowerPoint presentation regarding the Durham Region Active and Sustainable School Travel Program. This is the Region's Transportation demand Management program for schools which aims to increase the number of children using active and sustainable mode of transportation to and from school and decrease traffic congestion in and around schools. A question and answer period with member of Council followed. Recommendation GPA-2021-039 Moved by: Councillor Guido Seconded by: Councillor Brown THAT the presentation by Alia Tulloch, Region of Durham, regarding the Durham Region School Travel Planning Program, be received.

Carried

9.3 Nick Swerdfeger, Barry Bryan Associates, and Robert Lockhart, The Rethink Group Blackstock Recreation Complex Preliminary Design (refer to Item 10.1.9, Report PWIS-2021-017) Mr. Nick Swerdfeger of Barry Bryan Associates and Mr. Robert Lockhart of The Rethink Group, provided a power point presentation regarding the Blackstock Recreation Complex preliminary design following several

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public consultation workshops with stakeholder groups. A question and answer period with members of Council followed. Recommendation GPA-2021-040 Moved by: Councillor Wotten Seconded by: Councillor Brown THAT the presentation by Nick Swerdferger, Barry Bryan Associates and Robert Lockhart, The Rethink Group, regarding the Blackstock Recreation Complex Preliminary Design, be received. Carried

With the consent of Council members, Mayor Drew brought forth Report PWIS-2021-017 - Blackstock Recreation Complex Preliminary Design, Item 10.1.9. 10.1.9 PWIS-2021-017 - Blackstock Recreation Complex Preliminary Design Carol Coleman, Director of Public Works & Infrastructure Recommendation GPA-2021-041 Moved by: Councillor McDougall Seconded by: Councillor Kiezebrink

1. That Report PWIS-2021-017, Blackstock Recreation Complex Preliminary Design, be received; 2. That the preliminary design for replacement and expansion of the Blackstock Recreation Complex, be received for information; and 3. That staff review options for an application for funding under the Federal Green and Inclusive Community Building Grant, related to the proposed replacement of the arena and the expansion of the facilities at the Blackstock Recreation Complex, and report back to Council on the recommended option. Carried Recess: 4:02 pm Resume: 4:15 pm The Clerk conducted a Roll Call of Council Members and confirmed that a quorum was present.

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10. Consent Agenda

Recommendation GPA-2021-042 Moved by: Councillor Brown Seconded by: Councillor McDougall THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.1, 10.1.3, 10.1.6, 10.1.8. 10.1.9, and 10.2.1. Carried

10.1 Reports 10.1.2 FIN-2021-009 - Section 357 (1) (d.1) Application for Sickness or Extreme Poverty Consideration Laura Barta, Director Finance/Treasurer Recommendation GPA-2021-043 1. That Report FIN-2021-009, Section 357 (1) (d.1) Application for Sickness or Extreme Poverty Consideration, be received; 2. That By-Law appended as provided as Attachment to Report FIN-2021-009, be passed to authorize the Assessment Review Board to exercise Council’s functions for all 357 (1) (d.1) applications; 3. That the By-Law be forwarded to the Assessment Review Board so they are aware of the authorization; and 4. That the application forms be posted on the Township’s website to facilitate public access. 10.1.4 FIN-2021-012 - Development Charges Reserve Fund - Treasurer's Annual Statement Laura Barta, Director of Finance/Treasurer Recommendation GPA-2021-044 1. That Report FIN-2021-012, Development Charges Reserve Fund – Treasurer’s Annual Statement, be received. 10.1.5 FIN-2021-013 - Parkland Reserve Fund - Treasurer's Annual Report Laura Barta, Director of Finance/Treasurer

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Recommendation GPA-2021-045

1. That Report FIN-2021-013, Parkland Reserve Fund – Treasurer’s Annual Statement, be received. 10.1.7 FIN-2021-015 - 2020 Annual Leasing Report Laura Barta, Director of Finance/Treasurer Recommendation GPA-2021-046 1. That Report FIN-2021-015, 2020 Annual Leasing Report, be received for information. 10.2 Correspondence 10.2.2 Correspondence received from Guy Giorno, Integrity Commissioner for the Regional Municipality of Durham, Block, Clarington, Oshawa, Pickering, Scugog, Uxbridge and Whitby, 2019 & 2020 Annual Reports Recommendation GPA-2021-047 THAT the correspondence received from Guy Giorno, Integrity Commissioner for the Regional Municipality of Durham, Block, Clarington, Oshawa, Pickering, Scugog, Uxbridge and Whitby, 2019 & 2020 Annual Reports, be received. 11. Items for Separate Discussion 10.1.1 FIN-2021-008 - Federal Gas Tax Funding - 2020 Expenditures Laura Barta, Director of Finance/Treasurer Recommendation GPA-2021-048 Moved by: Councillor McDougall Seconded by: Councillor Wotten 1. That Report FIN-2021-008, Federal Gas Tax Funding – 2020 Expenditures, be received; 2. That the Federal government be requested to commit additional funds to permanently increase the level of gas tax funding for municipalities; and 3. That this resolution be forwarded to MPP Lindsey Park, Federal Finance Minister Chrystia Freeland, Ontario Minister of Finance

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Peter Bethlenfalvy and Ontario Minister of Housing and Municipal Affairs Steve Clark. Carried

10.1.3 FIN-2021-011 - Building Permit Fees Annual Report for 2020 Terri Barton, Manager of Finance Council had a number of questions that staff present were unable to answer. They were advised that staff will follow up via email. Recommendation GPA-2021-049 Moved by: Councillor Ross Seconded by: Councillor Wotten 1. That Report FIN-2021-011, Building Permit Fees Annual Report for 2020, be received. Carried

10.1.6 FIN-2021-014 - Low Income Tax Rebate - 2021 Pilot Program Laura Barta, Director of Finance/Treasurer

Recommendation GPA-2021-050 Moved by: Councillor Wotten Seconded by: Councillor McDougall 1. That Report FIN-2021-014, Low Income Property Tax Rebate – 2021 Pilot Program, be received; 2. That the implementation of the proposed pilot program be approved; and 3. That the application form be posted on the Township’s website to facilitate public access.

Carried

10.1.8 PWIS-2021-016 - By-law to Dedicate Lands as Public Highway - Marguerite Avenue Carol Coleman, Director of Public Works and Infrastructure

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Council had a number of questions that staff present were unable to answer. They were advised that staff will follow up via email. Recommendation GPA-2021-051 Moved by: Councillor McDougall Seconded by: Councillor Wotten 1. That Report PWIS-2021-016, , be received; and 2. That the By-law appended as provided as Attachment to Report No. PWIS-2021-016, to dedicate Marguerite Avenue as public highway, be adopted.

Carried

10.2.1 Correspondence received Town of Whitby regarding Resolution # 123-21, Highway 412 and 418 Tolls Recommendation GPA-2021-052 Moved by: Councillor Wotten Seconded by: Councillor Brown THAT the correspondence received from the Town of Whitby regarding Resolution # 123-21, Highway 412 and 418 Tolls be endorsed. Carried

12. Notice of Motion 13. New Business/General Information 13.1 Proclamations Issued by the Mayor's Office - May 2021 Recommendation GPA-2021-053 Moved by: Councillor Brown Seconded by: Councillor Wotten THAT the Proclamations Issued by the Mayor's Office for the Month of May, 2021, be received. Carried

14. Closed Session (if needed)

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15. Adjournment 4:41 pm

Recommendation GPA-2021-054 Moved by: Councillor Guido Seconded by: Councillor Wotten THAT this meeting be adjourned. Carried

______MAYOR, Roberta A. Drew

______CLERK, Becky Jamieson

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The Corporation of the Township of Scugog Planning and Community Affairs Committee Meeting Minutes

May 17, 2021 Open Session at 6:30PM Via Electronic Participation

Also Present: Manager of IT / GIS – Mr. A. Dubecki Manager of Planning – Ms. R. Prentice Manager of Public Works and Infrastructure Services – Mr. R. Frasca Capital Project Technologist – Mr. K. Arsenault Public Works Technician – Mr. J. Ryan ______

1. Call to Order The Mayor called the meeting to order at 6:30PM.

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2. Disclosure of Pecuniary Interest and Nature Thereof in Closed Session 3. Closed Session 4. Rise from Closed Session 5. Call Open Session to Order and Moment of Silence The Mayor called the meeting to order at 6:30PM and asked everyone to observe a moment of silence. The Clerk confirmed attendance by roll call to verify a quorum was present and provided procedural advice for electronic participation in the meeting. 6. Disclosure of Pecuniary Interest and Nature Thereof 7. Matters from Closed Session 8. Announcements from Council and Staff

 Councillor Kiezebrink thanked the Townships of Addington Highlands, Uxbridge, Kearns and Brock for their endorsement of Scugog's motion regarding safer busing for Dead End Road Kids and also Mayor Drew and Mayor Barton for raising the issue with Minister Steven Lecce at the recent Small Urban Mayors meeting.

 Chief Berney provided a COVID-19 update advising that the active case count in the Township of Scugog is presently at 18 which is a spike in cases and noting that household contact and community contact continue to be the exposure source drivers. Beginning Tuesday, May 18, 2021 at 8:00AM, individuals aged 18 and over in 2021 across Ontario will be eligible to book a COVID-19 vaccine appointment.

 This past weekend saw a house fire in the Township of Scugog. Fortunately working smoke alarms provided for early detection, early notification, escape and a repairable home. Working smoke alarms on every floor and outside sleeping areas is the law and it works.

 Ahead of a formal press release, Chief Berney shared with Council, that Scugog Fire and Emergency Services has been named a 2021 grant recipient by Firehouse Subs Public Safety Foundation of Canada. The grant will allow the fire department the opportunity to purchase public education material and equipment.

 Wildfire Community Preparedness Day was May 1st. Fire Smart Canada awarded Scugog Fire and Emergency Services $500 to help promote wildfire

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safety across the Township. Residents are invited to visit firesmartcanada.ca for more fire safety information.

 May 16 – 22 is Home Sprinkler Week. Residents are invited to visit homefiresprinklercanada.ca for more information about residential fire sprinklers.

 During the upcoming Victoria Day long weekend, residents are urged to be vigilant of the COVID-19 measures. Choices made this weekend will significantly impact the COVID-19 case count and our return to the normality we all crave.

 During the Stay-at-home order, neighbourhood gatherings with fireworks are not permitted, however, backyard fireworks with your own family members are permitted. Residents are reminded to practice fire safety when using fireworks.

 CAO Ken Nix noted that the Township of Scugog has continued service delivery throughout the pandemic, responding to provincial regulations along with regular duties. The Township is experiencing a boom in development with increased building permit activity at an all-time high. Staff capacity is stretched, and it is difficult to deliver building permits within the proscribed timelines. Illnesses unrelated to COVID-19 has resulted in both Building and Public Works being understaffed. Please be patient as staff work through the backlog. 9. Public Meetings 10. Presentations and Delegations 11. Reports 11.1 DEV-2021-012 - Draft Plan of Subdivision (S-S-2018-03) and Zoning By-law Amendment (Z/08/2018) Recommendation Report Robin Prentice, Manager of Planning

Robin Prentice, Manager of Planning, made a presentation which provided an overview of the application. A question and answer period with members of Council followed. Recommendation PCA-2021-020 Moved by: Councillor Kiezebrink Seconded by: Councillor Guido

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1. That Report DEV-2021-012, Draft Plan of Subdivision Application (S-S-2018-03) and Zoning By-law Amendment Application (Z/08/2018), Delpark Homes, 1691 King Street and 259 Union Avenue, Part of Lots 17-18, Conc. 5, Ward 2 – Recommendation Report, be received; 2. That the draft Zoning By-law amendment, appended to this report as Attachment 2, be adopted by Council; 3. That Staff be authorized to advise the Region of Durham that the Township has no objections to the granting of draft plan approval for Subdivision Application S-S-2018-03, subject to the conditions outlined in Attachment 4 to this report and any minor revisions to the satisfaction of the Director of Development Services; and 4. THAT Council authorizes, in accordance with Section 45(1.4) of the Planning Act, that a minor variance application can be submitted and considered by the Committee of Adjustment within the next two years for the subject lands to address any minor site-specific matters. Carried

11.2 FIN-2021-017 - Capital Project Closing Report - 21A - March 31, 2021 Shelley Fice-Trimble, Accounting Analyst Recommendation PCA-2021-021 Moved by: Councillor McDougall Seconded by: Councillor Brown 1. That Report FIN-2021-017, Capital Project Closing Report – 21A – March 31, 2021, be received;

2. That the Capital Projects listed in Attachment 1 be approved for closure;

3. That the transfer from the Roads Reserve in the amount of $56,996.09 for additional work on the Marsh Hill Road project be approved; 4. That the transfer from the Facility & Building Reserve in the amount of $3,027.36 for the additional cost on the Condenser Water Tank Replacement be approved; and

4 Page 63 of 156

5. That the unspent funds totaling $525,550.24 remaining in the capital accounts identified in Attachment 1 be uncommitted in their respective reserve / reserve funds. Carried

12. Correspondence 13. New Business/General Information 14. Closed Session (if needed) 15. Adjournment 7:12PM

Recommendation PCA-2021-022 Moved by: Councillor Guido Seconded by: Councillor Kiezebrink THAT this meeting be adjourned. Carried

______MAYOR, Roberta A. Drew

______CLERK, Becky Jamieson

5 Page 64 of 156 Meeting #6

Thursday, May 6 via Zoom

1) Approval of Discussion from April 29th meeting 2) Business arising from & updates 3) Banner/Flags/Lawn Signs - decision 4) Review of 150 Things ways to Celebrate Port Perry to date 5) Cycle Tour – update 6) Beard Growing Contest 7) Video Display/ Logistics & Cost 8) New Business – 9) History/Scavenger Hunt – independent of cycle tour? 10) Correspondence – Janice Sandy email from 1st meeting - how can we use?

Adjournment *********************

Summary Meeting 5

Attendees: Carol Salamone, Bev Brown, Julie Curran, Michael Filip, Lana & Tony Janssen, Wilma Wotten, Lori Bowers

Absent: Mayor Drew, Stewart Bennett

Category 1: Music – Carol Salamone

Music Mini’s / Household Harmonies Need people to respond to be able to develop a schedule – ie once a month to be included in the calendar events Entertainment at the Villa/Port Perry Place/Westshore – waiting for entertainers Logistics

Category 2: Arts & Culture – Bev Brown

Stories –

Permission to use information from published materials from Peter Hvidsten & Paul Arculus for planning walking tours and historical stories or scripting any stories Scugog Historical Society has digitized many out of print history books and hope to launch by early summer to coincide with 150 Peter Hvidsten will be posting pictures and stories of the centennial year on Remembering Port Perry facebook page Peter will update walking tour version on website Ideas - Possible Current celebrities stories – Emily VanCamp – Grant McDonald Stories through the decades ieThe day Port Perry lost its innocence – potential interview story for Rogers episode Bev to contact Jonathan Van Bilsen

Page 65 of 156

Theatre on the Ridge –

Bev working with Carey Nicholson – Short play competition has been posted to Port Perry 150 facebook page and is inviting playwrights to submit to the Port Perry snapshot short play festival – details can be found there Theatre on the Ridge has funding to update & digitize the Pine Grove Cemetery Tours Dates will be finalized for inclusion in souvenir booklet – Lana will contact Carey

Schools –

Nothing heard from the schools - assumed because of Covid - will remove from planning

Category 3: Marketing – Tony & Lana

Souvenir Booklet - Tony & Lana

- Content required by May 15 – coming along well - Joanne Fowler does not have recipe for Flamingo Butter Tarts - Include recipes – stories – fun facts – 150 things to do in Port Perry - Plan to distribute 9500 by mail prior to June 9th - Port Perry Print to source advertising to cover cost of production - Preliminary List of 150 ways to celebrate PP to be presented at next meeting - Ryan Rogers doing story on Rotary - Aboriginal Day June 21 - Sunnybrae to contact Lana re event **UPDATE: Rochelle from Rehabilitation Massage – will contribute several gift certificates

Merchandise – Tony & Lana

- T-shirts – Sweatshirts & Hats – Mugs – Quotes provided by Port Perry Print - Recyclable Bags – Lana to ask Terry Vos - Required to get several quotes per budget approval from Township

Lapel Pin – Wilma

Dana does not have time to submit design for flag/banner entry – Michael to follow up with Dana to see about us submitting Still waiting on suppliers asking for quote for 250 – 500 - **UPDATE – Quote received for 400 including Dana’s cost would be $25.00 each. Dana suggested selling for $30.00 with $5.00 going to CT scanner. Dana will sell exclusively from her store if we want her to

Page 66 of 156 Advertising – Michael - Facebook page created PP150 - Committee to be administrators - [email protected] – email for all to receive - Other social media - Lori will post all info on their social media platforms and webpage - Focus Newsletter – online – everyone to share - Discover Port Perry – Interview – Peter Hvidsten historical / Wilma PP150 events – Decided to place ¼ page ad - Laurie McCaig will present next meeting on digital options - Events calendar for Focus - Focus Magazine – May 18 - Contact Melissa Rada – BIA

Category 4: Dining - Julie Curran

- Create a list of restaurants – Marwans, Hanks Pastries, Free Toppings Pizza, Highland, Pickles & Olives, On the Reel, PP Smokehouse

**UPDATE: Fire at Highland Restaurant

Shopping - Stewart

- Ask retailers how they would like to participate if they would ie through a themed day Carol will coordinate placement of historic pictures – will search out notes from Canada 150 How can $1.50 days Be incorporated into shopping fun - Old Flame – Signature Beer

-Jack confirmed would do something

Category 5: Other

Banners/Flags/Lawn Signs etc – need to make a decision at next meeting if possible pending designs Design needs to be shared with BIA if they are willing to share costs **UPDATE – Marilyn from LSHS confirmed 8 entries at closing on the 30th. They will judge and recommend best one to committee. If we do not agree – we will need to open up contest again – time is of the essence - Quotes received from Sensational Signs, Port Perry Print& Flags Unlimited, Patrick Lyver source for banners – **UPDATE – Hometown provided quote - Lawn signs – Quote received from Sensational & PP Print

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**UPDATE: Hometown provided quote - Entrance Signs – Quote received from PP Print **UPDATE – Hometown provided quote

Miscellaneous:

- Trees - Decided better to plant a couple of larger trees – Wilma to follow up with Carol Coleman at Township Response: “We like this idea much better and will source a couple of sites and funding is available” **UPDATE – email received from Shawna showing potential locations for discussion

- Opening Day – Bobbie - June 9th – Flag raising - Speakers – Lindsay Park, John Henry either prerecord or in person - and Mayor Drew - 2 – 3 minutes each - Chief LaRocca – Matthew drummer & singer & council to do smudging – Wilma to send note advising of time allotted - Erin O’Toole will do prerecorded message - Town Crier – is available Cost $150.00 – - Committee decided Not to invite Air 1 or Marine Unit - Julie to ask Brad Martyn re fly over with banner - Need to finalize schedule & logistics for outdoor event – invitees - etc

**UPDATE – Potential visit from Mrs. Bigelow to bring greetings

Car Rally – July 17 – Dave Ballingall

- Tour de Scugog – approximately 150 km Mike Donnelly working with Township on logistics **UPDATE – Event will be one day only July 17th Hospital Foundation will handle registration & have a couple of people to help on day of – need to sign agreement – Rachel to prepare Entries will be numbers and have a timed arrival Poker Rally – with card pickup at beginning – one on route and one at end Need one Map with both routes showing

Canada Day & Museum Events– Shannon Kelly

- Stay & Play kits – sign up for and pick up a few days in advance of Canada Day - Will advise possible event dates at the Museum - in time for booklet

Big Brothers / Big Sister – Margie

Page 68 of 156 - Open up the Scout hall and have different groups showcase their involvement in the community – ie Scouts

Chamber –

- Michael to administer PP150 facebook page Posting restaurants that join – Household Harmonies & Chalk Art

Budget –

- Ask of $10,000 for expenses + loan of $15,000 for purchase of merchandise items – Request approved

Committee will become an ad hoc committee of the Township for the duration of the events * to provide insurance

Budget – Advertising $3000 Banners/Flags/Lawn Signs etc $6000 Opening Day $500 Miscellaneous $500 Total $10000 200 Mugs $2000 150 Hats $1800 200 Masks $1600 200 T-shirts $4500 250 Lapel Pins $5000 Total $14900

**UPDATE: Letter sent to Enbridge requesting funding for display & audio equipment

New Matters & Ideas from Meeting 5:

Seniors Club will plant garden at Latcham Centre – Suggestion to plant garden at Municipal building showing Port Perry 150 – Lori to follow up Cycling Tour – Marc Gibbons planning 2 events 1) Family Leisure Discovery Deal – to include scavenger/history hunt on a gaming platform similar to Geocaching – prizes – suggested contact Martha Casson – BIA 2) Cycle Ride 50, 100, 150 KM - will determine a day – Registration fee will be going to CT scanner – has contacted foundation Wilma to follow up with Tyler Renaud re Beard Growing Contest Leisa Way & the Wayward wind band – committee does not support at this time – forward to BIA Video – need to create for McDougall Family funding grant SCA – Marion Myers to supply events for souvenir booklet

Page 69 of 156 If we get display & audio equipment – video clips to consider – PowWow – Aboriginal Day – Museum Exhibits – Discussion with Ivo Finotti re Dog Guides & how they can participate

Page 70 of 156 Port Perry 150 Committee May 6, 2021

Meeting #7

1) Welcome 2) Presentation by Laurie McCaig & Wendy Jennings 3) Approval of Discussion from May 6, 2021 meeting 4) Updates 5) Addition of committee members 6) Review of 150 Ways to Celebrate Port Perry’s 150th 7) Discussion re Banners/Flags/Lawn Signs etc. 8) New Business

Summary Meeting #6

Attendees: Wilma Wotten, Carol Salamone, Julie Curran, Lana and Tony Janssen, Bennett Stewart, Bev Brown

Also Attending: Mayor Drew, Director Lori Bowers

Absent: Michael Filip

1) Approval of Discussion from April 29th meeting 2) Banner/Flags/Lawn Signs - decision 3) Review of 150 Things ways to Celebrate Port Perry to date 4) Cycle Tour – update 5) Beard Growing Contest 6) Video Display/ Logistics & Cost 7) New Business – 8) History/Scavenger Hunt – independent of cycle tour? 9) Correspondence – Janice Sandy email from 1st meeting - how can we use?

Discussion

Emails being sent to [email protected] not being received by all Committee members

Action: Wilma will follow up with Michael to update distribution list and forward all emails to Committee members

Lori Bowers will follow up with Scugog IT to get email addresses on distribution list

Items for Discussion Action Required Approval of Discussion from April 29th Meeting  No changes or updates needed for Meeting #5 minutes Business arising from & updates  Carol is waiting for information regarding musicians  Household Harmonies (Michael & Wilma) Wilma to follow up with Michael o Same format with a driveway chalk design

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Page 71 of 156 Port Perry 150 Committee May 6, 2021

o Item should be added to Facebook page calling all musicians and dancers Advertising  Facebook updates are not popping up in All – share Facebook page to increase newsfeed for some members engagement

 The Facebook page has received 248 Likes and 283 Followers so far  Michael is putting information in bulletin and Wilma to follow up with Michael should share with BIA Flag/Banner Contest  Committee review winning entry as chosen by UPDATE: Both the MSIFN & BIA liked the the Scugog Historical Society from Rebecca design. Wilma has contacted all the Raines. There were 8 entries entrants to advise a decision was made.  Committee needs to get input from BIA We will try to incorporate the design into  Must be decided immediately in order to the Discover Scugog ad & Wilma has meet the newspaper publishing deadline advised the Focus  Mayor Drew would like to verify that MSIFN is comfortable with the teepee being part of the logo o Wilma sent a note to Chief LaRocca but has not received a response Merchandise  The logo choice might be tricky to convert to an image for apparel. Shopping bags would be expense to print in full colour  Need to determine if any merchants are Stewart to bring up at next BIA meeting interested in selling branded merchandise

 Quotes are updated in Excel spreadsheet – Stewart to Connect with another supplier quotes may change now that art is approved for quote

 Lapel Pins – current cost is $30 each for a Wilma to will inquire cost for 250 minimum order of 400. o Committee has funding of $5000 o Proceeds are meant to go towards CT Scanner at Port Perry Hospital o Would Dana approve that her design be used on regular pins o Could probably sell pins all year but where to source initial cost o Potentially raise price of pin  Johnathan Van Bilsen is making a podcast which has been sent to Michael

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Page 72 of 156 Port Perry 150 Committee May 6, 2021

Arts & Culture  2 tours are scheduled: Lower Town Scugog Village starting at Palmer Park and Borelia Upper Town starting at the high school o It’s difficult to find the information on the Scugog Heritage Gallery o Wilma requested that Michael add information to the Facebook page with a link to the Heritage Gallery website Opening Day  Bev will attend ceremony in costume as Mrs. Bigelow to bring greetings from the past and talk about Port Perry history – 4 minutes  Video is up to 48 mins. Rogers has allotted 54 mins for show o Can be filled up with other events throughout the year  Bill McKee will lead in Oh Canada  Dave Bell will provide sound mic for free  Suggestion regarding having sponsors fill extra time - 15 second spot for $150 – not supported o Provide Johnathan Van Bilsen with ad opportunity for free to promote his work  Add time to ceremony to include George Mayor Drew Emerson  Land Acknowledgement – on Wilma’s list to Mayor Drew will write out points speak to  Invitation list includes: Mayor Drew to provide list to Lana for o Mayor Drew inclusion in Guide o Wilma Wotten o Chief LaRocca o Erin O’Toole via video o Lindsay Park o John Henry – not confirmed o Mrs. Bigelow o Ted Griffen o Need to determine what is allowed under COVID-19 protocols. To be revisited after May 20th o Suggestion to have Valedictorians from Port Perry High School and a feed school to represent future of Scugog

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Page 73 of 156 Port Perry 150 Committee May 6, 2021

150 Things to Do in Port Perry Review list at next meeting to decide  Many businesses have expressed in an what to remove from the list if no interest but need to provide specifics about responses has been received what they are doing to celebrate o References need to be added to Facebook  Dog walking Update from Ivo - 150 dogs in Port Perry. Due to the pandemic 10 walks will be offered for a maximum of 15 dogs from August to Thanksgiving Oct 11. Details are being worked on. Ideas include golden walk, scavenger hunt, best water bowls in Port Perry, Port Perry Historical walk, Port Perry Waterfront walk, best snacks in port Perry, etc…. Dogs from the Port Perry Walk for Dog Guides will lead different walks around Port Perry  Tree Planting – Encourage residents to participate in Township Leaf Program – add reference to website  Cycling – Marc Gibbons is organizing 2 tours o Avid cyclists can do 50km, 100 km or 150 km tours o Leisure Family Ride through Port Perry o Proceeds from registration fee will to go CT Scanner at Port Perry Hospital o Dates have not yet been finalized  Stay and Play – details coming  House Tour – remove from list  Tour de Scugog – car rally and poker run will be administered through EventBrite. Details are being finalized and will be added to the Facebook page  Restaurants – suggestion to spread out through the list  Waiting for response from Herringtons for what they are provided Wilma to respond  Add Aboriginal Day on June 21  Legion has asked how they can participate – Wilma to confirm can they incorporate the Swiss Chalet give- away into celebration activities o Suggestion to do an event related to Remembrance Day  Wellness Centre has 2 gift certificates to offer. Could be included in gift basket.  Local wineries should be separated into 2 items

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Page 74 of 156 Port Perry 150 Committee May 6, 2021

 Roar by the Shore – list should read June 27  Big Brothers Big Sisters Golf Tournament is Wilma and Stewart to confirm scheduled for June 18 – can it be incorporated in the list?  BIA items should be added  Canterbury Commons – will they participate Advertising  Interview for discover Scugog with Peter Hvidsten  The ad has errors and has been sent back. Laurie McCaig will be presenting next week on digital opportunities Restaurants  Jesters has indicated an interest in participating  Bamboo, The Pub and Pantry Shelf have not yet responded  Highland will be closed for 3-6 months due to fire  Brad need special equipment to attach banter Julie will follow up to his plane o When is flyover? – If scheduled for Opening Ceremony then it needs to be coordinated with Float Flyers o Perhaps schedule for another day such as Canada Day o What is cost to do flyover once per month? Shopping  Stewart advised that he is attending the BIA meeting on May 11 to brainstorm on ideas and will report back o Suggestion to break out BIA ideas individually to add to 150 Things to Do list o Suggestion to have designated Stewart to share what The Wee Tartan shopping days with merchants Shop is doing dressing up in period costume  Suggestion to encourage businesses that don’t sell apparel regularly to add Port Perry 150 swag to encourage visits o Perhaps staff could wear swag in store  Old Flame – Jack Doak confirmed that he will be selling a signature beverage  Suggestion to reach out to Cycle Life to see if they have a bicycle for 2 Audio Visual Equipment

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Page 75 of 156 Port Perry 150 Committee May 6, 2021

 Screen is available for rent or purchase  Need to determine if it can show video and have sound  Suggestion that Rotary Club could potentially purchase screen however fund raising is challenging due to COVID-19 protocols Application for $5000  Application must be filled out online Wilma to complete online application  Enbridge has indicated that they are happy to support Updates Lori Bowers  Advised that Maegan Michel and Natalie Wilma Lindell need to be contacted regarding potential permits required for park usage and road occupancy, flag raising and direction regarding banners  Need timing for press release for banner and video o Need to contact BIA to get thoughts Wilma before Focus press deadline o When Focus publishes, Township will share out on social media  Flowers – Parks will try to plant Township garden in the shape of 150  Create rock garden to display painted rocks in Lori to follow up with Parks 150 shape potentially at Reflection Park New Business  No new business

Next meeting: Thursday, May 13, 2021 at 11:00 am via Zoom

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Page 76 of 156 Port Perry 150 Committee May 13, 2021

Summary Meeting #7

Attendees: Wilma Wotten, Carol Salamone, Julie Curran, Lana and Tony Janssen, Stewart Bennett, Bev Brown, Michael Filip

Also Attending: Mayor Drew

Absent: Director Lori Bowers

Discussion

Items for Discussion Action Required Presentation by Wendy Jennings  Wendy Jennings of Star Metroland gave a Committee members are requested to send their presentation regarding digital marketing questions in advance to Wilma campaign opportunities and costs. A question and answer period followed with members of the Committee. Ms. Jennings was requested to provide a copy of the presentation to the Committee. This item will be added to next week’s meeting for discussion. Approval of Discussion from Meeting #6 - May 6, 2021  No changes or updates needed for Meeting #6 minutes Updates Musicians: Carol to reach out directly to individuals  Carol has not received inquiries on musicians to join Michael to update BIA Page as well as Port Perry Bulletin advertising for musicians UPDATE: Carol received information from SA Cawker regarding video already prepared Carol to send information to Lana to include in brochure Opening Ceremonies  Everything is confirmed  Bill McKee will start with Cry and perform Oh Canada at the end of the ceremony

Page 1 of 5 Page 77 of 156 Port Perry 150 Committee May 13, 2021

 Wilma will have 3 minutes for Land acknowledgement and instruction to MSIFN  MPP Lindsay Park will attend in person  Regional Chair John Henry will be in person depending on timing  Mrs. Bigelow will attend in person  MP Erin O’Toole by video  Ted Griffin by video  Syrian Family by video video depending on COVID restrictions  George Emerson – by video  Johnathan Van Bilsen - in person  MSIFN – in person – 10 minutes for drumming, smudging and remarks from Chief LaRocca  At end Bill McKee to declare Port Perry 150 years old Advertising:  Facebook page has 302 Likes and 351 Lana to provide Michael with booklet cover art to Follows use as Facebook Header  8,291 have seen page or related posts and 1,500 have liked or shared content  Committee members need to go to event page and interact in order to have posts show up in Newsfeed  Focus magazine comes out next week Banner Design:  Winner has been notified. Wilma to discuss waiver with Township Clerk  Questions arose about ownership of imagery. Is a waiver required?  MSIFN have approved design  Wilma is reaching out to other contest entrants before Focus is published Lapel Pins  Dana’s Goldsmithing will sell pins in the store  Dana’s Goldsmithing agreed to a quantity of 250  The price of $30 plus tax covers costs only and does not allow for donation.  Discussion was held on raising the price to $40 plus tax in order to make donation possible – AGREED

Page 2 of 5 Page 78 of 156 Port Perry 150 Committee May 13, 2021

MOTION: Moved: Carol Salamone Seconded: Michael Filip

THAT the Committee authorize the Township of Scugog to pay 50% deposit to Dana’s Goldsmithing for lapel pins CARRIED Oral Histories:  Feedback on information regarding Committee Members to submit story ideas to Bev walking tours is that it is difficult to find  Bev needs feedback on ideas for stories to tell  Bev discussed recording and compiling stories with Johnathan Van Bilsen  Different categories for stories include: o Historical Figures o Historical Locations o Famous/Infamous People o Renowned Graduates of Port Perry High School o Artists/Athletes/Journalists o Major Events o Renowned Local Politicians  Suggestion to spread stories throughout the year with 2-3 stories appearing every month Equipment:  Tony looked at outdoor screen but Stewart to share contact information with Tony reported that it is not easy to use, and resolution is not the best for showing video  Tony will look at other options Merchandise:  Bev saw Facebook post of a merchant Bev to search for information on merchant and offering Port Perry 150 merchandise not share with Committee affiliated with events Restaurants:  No new updates Flyover:  Brad will not be able to do flyover BIA Meeting Update:  BIA will pay for banners for Queen St ($1,000)  September 17 & 17 will be Port Perry 150 special shopping event – details to follow  Discussion on using pictures and decals in store windows

Page 3 of 5 Page 79 of 156 Port Perry 150 Committee May 13, 2021

Scavenger Dog Hunt:  Ivo requested to use Committee email Stewart to follow up with Ivo to confirm what he address for gather suggestions is looking for and expectations 150 Ways to Celebrate Port Perry:  Over 90 items on list but more are Committee members to provide ideas to Wilma needed  Some items can be split out, i.e., walking Bev to reach out to Garden Club tours  Monday is publishing deadline for Focus Michael to reach out to Facebook Garden groups MOTION: Moved: Michael Filip Seconded: Bev Brown

THAT Mark Gibbons, Dave Ballingall and Mike Donnelly be added to the Committee as non-voting members to organize their events. CARRIED Commemorative Trees in Palmer Park:  Discussion on how plaque should read: Wilma to send working to Sandra today “Planted to commemorate Port Perry 150. Growing together since 1871” Branded Merchandise: Lana and Tony disclosed pecuniary interest that their company provided quotes on branded merchandise and left the meeting.  Discussion was held on the various quotes received  Main considerations are price and turn- around time  Assumption that material quality is equal in quotes despite varied pricing Quorum confirmed prior to vote. MOTION: Moved: Bev Brown Seconded: ??

THAT Banners, Flags, Lawn Signs and Entrance signs be ordered through Hometown; THAT T-shirts be ordered from Pine Ridge; and, THAT Hats, Mugs and Masks be ordered from Port Perry Print CARRIED New Business:  Michael requested that any requests to post items on Facebook be accompanied by the actual content to be posted  Who is responsible to update Wilma to follow up with Director Bowers my.scugog.ca/portperry150 page

Meeting adjourned at 12:45 pm

Page 4 of 5 Page 80 of 156 Port Perry 150 Committee May 13, 2021

Next meeting: Meeting #8 - Thursday, May 20 at 11:00 am via Zoom.

1) Welcome 2) Approval of discussion from May 13 meeting 3) Updates 4) Discussion regarding last week’s presentation by Metroland Media 5) New Business

Page 5 of 5 Page 81 of 156 Port Perry 150 Committee May 20, 2021

Summary Meeting #8

Attendees: Wilma Wotten, Julie Curran, Lana and Tony Janssen, Bev Brown, Michael Filip

Also Attending: Director Lori Bowers

Absent: Mayor Drew, Carol Salamone

1) Welcome 2) Approval of discussion from May 13 meeting 3) Updates 4) Discussion regarding last week’s presentation by Metroland Media 5) New Business

Discussion

Items for Discussion Action Items Approval of Discussion from Meeting #7 – May 13, 2021 MOTION: Moved: Lana Janssen Seconded: Tony Janssen THAT the Committee approve the meeting notes from Meeting #7 CARRIED Updates: Music:  Nothing new to report  Carol is looking into providing entertainment to West Shore Village and Port Perry Villa but no dates have been set Opening Ceremony:  Wilma has meeting scheduled with MSIFN next week to review roles Advertising:  Facebook page has 362 Likes and 432 Follows  9,920 visits to page within last 28 days  BIA and Port Perry Bulletin will cross post to increase traffic  Artwork will be added to the website once Michael receives properly sized image from Lana  Posters in Store Windows are on hold depending on the Provincial shutdown Metroland Presentation (May 13, 2021)

Page 1 of 4 Page 82 of 156 Port Perry 150 Committee May 20, 2021

 Committee members discussed the proposals put forth by Metroland  It was suggested to use their services to promote the sale of apparel  It was decided to leave for consideration at a later time to promote something specific Equipment:  Tony priced screen rental versus outright Tony to obtain quotes for consideration at next purchase meeting. o Equipment rental for 3 month contract, including setup, quoted Wilma to speak with Chief Building Official and at $5,000 Director Heritage regarding use of the Mill o Purchase of outdoor system is approximately $5,000 Director Bowers to connect with Operations staff o Indoor screen purchase starts at and schedule a site visit at the Mill approximately $1,700  It was suggested to hang the screen in a window inside the Mill to protect against vandalism, theft and weather  Wilma advised that Enbridge has committed funds and application is complete. Could potentially be used for this purpose.  Ownership of screen and ongoing maintenance and booking procedures would need to be work out Digital Content:  Content will need to be Michael to contact Media Gone Mad and Moko produced/sourced. The Historical Society Media for quotes on content may have some content that can be used production/coordination  Port Perry 150 webpage on Township website is available to host content Director Bowers to advise if Township website  Need has licence for “flip book” of digital Guide for Port Perry 150 webpage Banners/Flags:  Final version of artwork sent out to Wilma to provide final artwork to Hometown Committee by Lana Printing  Banners have been ordered as well as flags Director Bowers to connect with Recreation  Any use of the artwork must come from Manager to determine a preference for banner Lana’s files pick up  The release for the artwork has been signed  Banners will be hung along with baskets on June 7, 2021 Oral Histories:

Page 2 of 4 Page 83 of 156 Port Perry 150 Committee May 20, 2021

 Suggestions have been organized  Items planned throughout the summer  Bev is having trouble finding readers/actors to record vignettes. Committee members volunteered to participate  Bev is in discussions with Johnathan Van Bilsen to set up vignettes in podcast format Restaurants:  Castle John’s has advised that they will offer some specials to celebrate 150 Ways to Celebrate:  Further suggestions include: Carol to coordinate hanging historical pictures o Hit a bucket of balls at the driving from the Township in store windows range (if allowed to be open) o Rowing Club o Farmers’ Market – will they consider an event day or participate in selling merchandise o Plant your own sesquicentennial garden o Theatre On The Ridge – Pine Grove Plots Commemorative Trees:  Trees will be planted along the Director Bowers to coordinate photos of tree waterfront on Friday, May 21, 2021 planting with Parks staff  Photos of the planting were requested to be posted on the Facebook page Wilma to ask MSIFN to smudge trees for  Plaques cost approximately $400 have Aboriginal Day not been budgeted for this year  Suggestion to use ribbons Lana to send colour codes and vendor suggestions for ribbons to Director Bowers Apparel:  Pine Ridge have ordered the shirts already  Discussion on colours of shirts to offer. It was decided to use black, grey and white  The committee agreed to small logo on front at a unit cost of $12.25 to start.  Lana showed the design for the face masks and the Committee approved. Pricing will be available later today  Lana will prepare pricing for mugs and hats, based on 100 units each Souvenir Booklet:

Page 3 of 4 Page 84 of 156 Port Perry 150 Committee May 20, 2021

 Carol is proofreading the booklet for Lana to prepare hard copies of booklet for formatting but more volunteers are proofreading which will be picked up by needed. Committee offered to proofread Committee members also  The booklet goes to print on Monday. Director Bowers to reach out to the Mayor for Friday is the deadline for changes final details  Information on the Opening Ceremonies is still required Treasurer:  The Committee requires a Treasurer  Invoices will come to the Township and be forwarded to the Committee and must be tracked  First item to be added is the commitment of $3,750 to Dana’s Goldsmithing for the lapel pins

Michael nominated Julie Curran as Treasurer. CARRIED New Business:  Suggestions are needed for a wrap up event in the fall, towards the end of year Adjournment - 12:30PM Moved: Lana Janssen Seconded: Michael Filip THAT this meeting be adjourned. CARRIED

Next meeting – Meeting #9 – Thursday, May 27, 2021 at 11:00 am via Zoom.

Agenda:

1) Welcome 2) Approval of Discussion from May 20th 3) Updates 4) Locations for Sale of Apparel, etc. 5) TV and Audio Information 6) New Business

Page 4 of 4 Page 85 of 156 Heritage Committee Meeting #5 Tuesday May 4, 2021

The Corporation of the Township of Scugog Heritage Advisory Committee Meeting Minutes

May 4, 2021 Open Session at 2:00PM Via Electronic Participation

Members Present: Councillor Lance Brown Guy Latreille, Chair Marina Brock, Vice Chair Jonathon van Bilsen Peter Hvidsten Jasmine Stein

Staff Present: Kevin Heritage, Director of Development Services Christy Harrison, Committee Coordinator

Also Present: Marion Meyers, Scugog Arts

Regrets: Stephen Rowe, Treasurer ______1. Call to Order The Chair called the meeting to order at 2:02 pm and a quorum was present. 2. Disclosure of Pecuniary Interest and Nature Thereof No member made a disclosure of pecuniary interest. 3. Adoption of Minutes 3.1 2021-04-06 Scugog Heritage Advisory Committee Minutes Recommendation Moved by: Marina Brock

1 Page 86 of 156 Heritage Committee Meeting #5 Tuesday May 4, 2021

THAT the Minutes of the 4th Regular Meeting of the Scugog Heritage Advisory Committee held April 6, 2021 be adopted. Carried

4. Business Arising Out of the Minutes 4.1 Heritage Sign Design Guidelines - Update Staff advised that Council has received and endorsed the Heritage Sign Guidelines and that the document may now be circulated. After a brief back and forth discussion it was suggested that a folder be made to include the Guidelines, the original Sign By-law and the Benjamin Moore Heritage Colour Pallet. Ms. Brock advised that she will research the idea and provide a quote at the next meeting. 5. Presentations and Delegations 5.1 Scugog Arts Re: Mural Marathon, Marion Meyers Ms. Meyers presented the above captioned matter that included but was not limited to the following:

 Described the Mural Marathon as an outdoor art event and fundraiser to engage the community through art at the same time attracting visitors to Port Perry

 The concept for the event is based on a 72 hour Quilt-A-Thon held at Quilter's Cupboard in Uxbridge

 The suggested event date is the week of July 12, 2021

 Requested the Heritage Committee to consider approving a variance to Sign By-law #40-15 to allow the mural's to be hung in the HCD

 Requested permission to hang four (4) 4' x 8' mural boards on the east side of 175 Queen Street overlooking the Arts Council laneway

 Noted that the murals would have an indigenous theme

 Requesting to display the murals for two (2) years, including on-going maintenance in the Spring and Fall of each year.

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 After a duration of two (2) years, the murals would be auctioned off and would host another event to replace.

 After a brief question and answer period, the committee agreed that a one (1) year variance to the Sign By-law #40-15 be approved and the committee will meet after one (1) year to discuss the option to extend the variance for only one (1) year further

 Mr. Heritage advised that he will discuss this matter with the building department to ensure that the murals are hung in compliance with the building code

 The Committee advised that no fluorescent or metallic colours be used but that the murals are not limited to heritage colours in this circumstance

 Ms. Meyers agreed to the committee's recommendations. Recommendation Moved by: Jasmine Stein THAT the Heritage Advisory Committee approves the Scugog Arts Council's request to erect a maximum of four (4) panels 4x8 in size on the outside east wall of the Scugog Arts Office located at 175 Queen Street for the "Mural Marathon Event" THAT Staff approve a one (1) year variance to Sign By-law #40-15 to allow the Murals to be hung with the option to extend up to one (1) year further pending on the approval of the Heritage Committee THAT this Committee confirms that heritage colours are not required in relation to the murals but that no Metallic nor fluorescent colours be used. Carried

6. Reports / Updates 6.1 BIA Councillor Brown provided an update that included but was not limited to the following:

 Downtown washroom - hope to have signage up and ready for the May long weekend and will be open to the public as soon as the province lifts restrictions.

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 The washroom would be open 7 days a week, 11-5 except Fridays in the summer (June 25-Sept. 17) when it would be extended until 8pm.

 The SCA would also be opening for local events when businesses in the area extend hours shops are open.

 The Port Perry 150 Committee is planning a series of events which include self-guided walking and cycling tours, shared video clips on social media, displays of photos of Scugog history, a “history hunt”, porch music, driveway chalk art, museum and art displays, a car rally, golf and river tour, and planting of 150 trees.

 The committee has planned to liaise with the Heritage Committee to make certain of historic dates used in any related material.

 Open Streets Projects: To date, the Task Force has met on two occasions to review other open street projects throughout Canada.

 Economic Development: Downtown CIP coming in the second half of the year. Planning a tri-edac meeting with Uxbridge and Brock in May. 6.2 Tourism Committee/Wayfinding Working Group No update was provided at this time. 6.3 Waterfront Action Plan Technical Advisory Committee No updates were provided at this time. 7. Heritage Permit/Heritage Grant Matters 7.1 229 and 233 Queen Street - Heritage Grant Application Mr. Heritage provided an update for the committee that included but was not limited to the following:

 Grant applicants have been notified of the approved projects via email

 letters will be sent out next week

 No objections from Council

 Council will endorse the recommendation at the May 31 Council meeting 8. Correspondence 9. New Business / Other Matters

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9.1 Heritage Street Names

The committee discussed the above captioned matter that included but was not limited to the following:

 The Chair advised that the current Street Naming Policy does not require the Township to assign historical names during the planning application process

 The Committee agreed to review the policy with the intent of ensuring that Historical Names are used and that a list be created to ensure the Historical Names are placed correctly within the Township.

 The Chair proposed that a working group be formed to begin this project

 Mr. Heritage noted his support for the revision of the policy to include the heritage name requirement

 The committee agreed unanimously to a working group consisting of no more than three (3) Heritage Committee members.

 Mr. Latreille, Ms. Brock and Mr. Hvidsten agreed to take on this project and will bring all updates to the main committee for input, review and approval

 Mr. Hvidsten agreed to update the street name listing and provide it to Township Staff in the interim. Recommendation Moved by: Jasmine Stein THAT a working group be formed for the purpose of reviewing the Street Naming Policy THAT the working group consist of no more than three (3) Heritage Advisory Committee members to ensure that a quorum is not met

THAT the Heritage Committee approves Peter Hvidsten, Guy Latreille and Marina Brock as the working group members. Carried

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9.2 234 Union Ave. - Heritage Elements

Mr. Brand forwarded the following documents to review before the meeting:

• A copy of the Heritage Advisory Committee meeting minutes of June 20th, 2017 • The Heritage Condition # 27 for the Chieftan Draft Plan. • A copy of Draft Plan of Subdivision and highlighted Ribcor (Picture Homes) Corner lot 48 as the proposed new build.

 Mr. Brand noted that the Heritage minutes from June 20th, 2017 speak to the matter of incorporating heritage elements into a new build

 Would welcome utilizing Lot 48 (Circled in the attached) as the lot to incorporate heritage elements as it has prominent Union Avenue flankage with a wider frontage to incorporate a wraparound porch among other features.

 Chieftan (CedarOak Homes) has an agreement with Ribcor (Picture Homes) where lot 48 will be conveyed to Chieftan (CedarOak Homes) allowing Chieftan to use lot 48 as the new build.

 Requesting the support of the Heritage Advisory Committee for the proposed new build location

 Mr. Heritage noted if the committee is agreeable to Mr. Brand's proposal, he would then recommend forwarding the drawings and the HVS to the Township's controlled architect to provide input and review some of the critical aspects of the project

 The committee confirmed their approval for the use of lot 48 as the build location and asked if Staff would forward the proposal onto the Township's controlled architect for further review. Recommendation Moved by: Peter Hvidsten THAT the Heritage Advisory committee approves Mr. Brand's request to use Lot 48 for the new build site, while continuing to incorporate Heritage elements. Carried

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Recommendation

Moved by: Peter Hvidsten

THAT the Heritage Advisory Committee approves the Heritage prospective design of the property listed as 234 Union Avenue, Port Perry.

Carried

9.3 Cemeteries Ms. Brock noted her intent to designate two cemeteries this year and asked that this matter be placed on the June agenda. Ms. Brock will provide an update at that time. 9.4 Rosa Street - Property of Interest Ms. Brock suggested that the Committee should consider the designation of the older section of Port Perry High School - Rosa Street Mr. Heritage advised that before moving forward to designate that a letter would be required to notify the School Board as well as request for a Heritage Value Statement After a back and forth conversation, the committee agreed to table this matter till the Fall and that it be placed in Outstanding Matters. 10. Outstanding Matters 10.1 Heritage Brochure Nothing to report at this time. 10.2 Heritage Home Insurance No update was provided at this time. 10.3 Heritage Registry Staff will provide an update on this matter as information becomes available. 11. Date and Time of Next Meeting Tuesday June 1, 2021 at 2:00 pm

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12. Adjournment The Heritage Committee meeting adjourned at 3:49 pm Recommendation Moved by: Peter Hvidsten THAT this meeting be adjourned. Carried

______CHAIR

8 Page 93 of 156 Scugog Accessibility Advisory Meeting #5 May 5, 2021

The Corporation of the Township of Scugog Accessibility Advisory Committee Meeting Minutes

May 5, 2021 Open Session at 3:00PM Via Electronic Participation

Members Present: Councillor Angus Ross Bonnie Blackstock, Chair Julie Harris, Vice Chair Peter Russell Gillian Daly, Treasurer Amanda Kelly

Staff Present Christy Harrison, Committee Coordinator Councillor Ian McDougall

______

1. Call to Order The Chair called the meeting to order at 3:00 pm and a quorum was present. 2. Disclosure of Pecuniary Interest and Nature Thereof No member made a disclosure of pecuniary interest. 3. Adoption of Minutes 3.1 2021-03-31 Scugog Accessibility Advisory Committee Minutes Recommendation Moved by: Councillor Ross THAT the Minutes of the 3rd Regular Meeting of the Scugog Accessibility Advisory Committee held March 31, 2021 be adopted as circulated. Carried

1 Page 94 of 156 Scugog Accessibility Advisory Meeting #5 May 5, 2021

4. Business Arising Out of the Minutes 4.1 Social Media/Membership - update The Committee Coordinator updated the committee to note that the social media poster has been posted on the Township Social Media platforms and have already received 1 application 4.2 Membership to the CCMA The March Minutes were approved and the declaration was signed by the Mayor. Next Steps:

 Inform the Canadian Commission for UNESCO of the declaration

 Announce the membership involvement to local partners and residents

 Discuss a communication strategy with Ms. Bowers and her team

 Add this matter to the next agenda in June to provide further update 4.3 Flag for National AccessAbility Week The flag design was approved and the order has been placed for two flags. Estimated to arrive by May 12. The committee requested that the Mayor proclaim May 30-June 5 as National AccessAbility Awareness Week and asked that the flag be raised in honour of this event. The committee noted their interested in a social distance gathering during the flag raising, if COVID-19 restrictions would allow. Recommendation: Moved by: Julie Harris

THAT this committee approves the amount of $225.59 for the cost of 2 flags from the Accessibility Committee's operating budget THAT the Mayor declare National AccessAbility Week from May 30 to June 5, 2021 THAT the Flag be raised to honor this week Carried

2 Page 95 of 156 Scugog Accessibility Advisory Meeting #5 May 5, 2021

5. Presentations and Delegations 6. Reports / Updates 6.1 Kevin Arsenault, Capital Project Technologist Re: Proposed Active Transportation and Transportation Master Plan Mr. Arsenault provided the committee with a link to the Proposed Active Transportation Presentation prior to the meeting for the committee to review. The committee provided the following comments that included but not limited to:

 The Chair noted that providing the cost estimate for upcoming projects was appreciated

 The additional access to the island would be a welcomed concept

 Members appreciated the proposed long range goals listed within the plan- this will keep residents informed and included in future plans

 Councillor Ross noted he will forward comments on to Mr. Arsenault

 The committee noted there was a lot of information to review and that overall the information provided was well done. Recommendation Moved by: Councillor Ross THAT the Accessibility Advisory Committee receives the Proposed Active Transportation Plan for information. Carried

7. Tip the Hat Program/Recipient update No update was provided at this time. 8. Correspondence 9. New Business / Other Matters 10. Outstanding Matters 11. Date and Time of Next Meeting Wednesday June 2, 2021 at 3:00 pm

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12. Joint Meeting with Uxbridge Accessibility Advisory Committee

The Uxbridge Advisory Accessibility and Scugog Accessibility joined together to share positive experiences and challenges within each of their committees. The members all agreed to meet again in the Fall as the Tri-ACC committee (Brock, Scugog and Uxbridge) 13. Adjournment The SAAC meeting adjourned at 5:36 pm Recommendation Moved by: Julie Harris THAT this meeting be adjourned. Carried

______CHAIR

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The Corporation of the Township of Scugog Tourism Advisory Committee Meeting Minutes Open Session at 11:00AM

May 11, 2021 11:00 AM Via Electronic Participation

Members Present: Chair Carey Nicholson Treasurer Marion Meyers Michael Filip Ken Laroza Regional Councillor Wilma Wotten

Also Present: Lori Bowers, Manager of Communications & Strategic Initiatives Lindsay Burnett, Committee Coordinator Kristyn Chambers, North Durham Tourism Coordinator John Mackey

Members Absent: Vice Chair Stewart Bennett Jack Doak ______

1. Call to Order The Chair called the meeting to order at 11:14 a.m. 2. Disclosure of Pecuniary Interest and Nature Thereof Nil 3. Adoption of Minutes

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3.1 Minutes of the 4th Regular Meeting of the Tourism Advisory Committee, held Tuesday, April 13, 2021 Committee Recommendation: Moved by: Wilma Wotten That the Minutes of the 4th Regular Meeting the Tourism Advisory Committee, held Tuesday, April 13, 2021 be approved. Carried

4. Business Arising Out of the Minutes Nil 5. Presentations and Delegations Nil 6. Reports / Updates 6.1 Durham Tourism Update

 Durham Tourism launched "Durham is Home Collection; this is a component of the Region's recovery strategy; the vision is to foster interest in Durham Region's communities through a new form of community promotion; to design the collection, hosted 17 brainstorming sessions with 70 representatives from across the Region; 139 concepts were proposed that features 22 icons (the Old Mill and Lake Scugog representing Scugog) (t-shirts, hoodies, hats, water bottles, tote bags, stemless glasses and campfire mugs); designs were created by the Region's Economic Development team and the apparel was printed by a local promotional company in Sunderland; looking to launch more icons of the hamlets and villages in the coming months; proceeds from the sale of items will be invested into the recovery and restoration of our tourism industry; about 100 tourism champions across the Region were sent an item, to thank them for; next step is looking at whole sale market; inquiry made if the Port Perry 150 apparel could be added to the this site; suggested that the Port Perry 150 Committee use the Shop Durham Region Marketplace to sell their apparel. 6.2 Open Streets Task Force Update

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 The third meeting of the Open Streets Task Force was held, and it was among other matters to discuss open street project plans from other municipalities, to find out what works and what doesn't work, however, the members of the Task Force felt that this was premature, in that a list of what our community would want needed to be established first;

 End of the meeting the Task Force determined that a structured brain storming session needed to be done, to establish what would work for a successful Port Perry open street plan;

 Ms. Meyers was asked to and agreed to facilitate this brain storming session at the next meeting.

6.3 Tourism Ambassador Program Introductory Session - Wednesday, May 19, 2021

 First session is May 19th from 9-10:30 a.m.;

 Part of this first step of the TAP, we will hear from all three levels of local government;

 The results of the survey that was circulated prior to the invitation being sent will be part of the update from the Region; have received 66 responses to the survey;

 Councillor Wotten will then facilitate a panel discussion with 3 tourism champions; suggestions for panelists needed, aiming to have a representative of various sectors of the tourism industry;

 For those that want to but can't join the online session, it will be recorded and shared with them, as requested;

 A member of the Committee suggested that the Township's "How May I Help You" be a resource for those that participate the in the TAP that become an ambassador;

 Staff was requested to send an information email on the program to the Mayor, Council and the Senior Management Team; the Regional Tourism Coordinator will be writing an information report for Uxbridge Council on the TAP, the same report (with Scugog data) can also be provided to Scugog Council, highlighting the number of attendees and the survey results. 7. Correspondence Nil

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8. New Business / Other Matters 8.1 Kindness Campaign - #catchmykindess

 New campaign in Scugog, to help battle "COVID fatigue", the kindness campaign was launched; hearing in the community and on social media, negativity about Township Staff;

 This is a way to change the negative conversation in a positive manner; even when people are wearing a mask, you can tell when they are smiling because they smile with their eyes;

 The catch phrase in the campaign is "Can you tell I'm smiling?", and has photos of people wearing masks, but although you can't see their mouth, you can tell they are smiling, it's in their eyes;

 Was launched a few weeks ago with kindness messaging; have circulated on social media a photo of a Scugog fire fighter, in conjunction with Fire Fighters Week wearing a mask and smiling;

 For Nurses week, a photo of nurses from the Port Perry Hospital, wearing their masks at work, wearing a mask and smiling.

 Please share your photos with the hashtag catchmykindness;

 The Port Perry Bulletin Facebook Group is also launching the #catchmykindness campaign and are hosting a colouring contests for kids; the artwork submissions will be shared with the folks at the nursing and retirement homes. 8.2 Scugog Council for the Arts Update

 Have applied to Canada Summer Jobs; jobs can go through to 2022;

 This year applied for and received approval for seven jobs; five positions all summer, one full time job (35 hours a week) from November to February to organize the Scugog Studio Tour; one full time (40 hours a week) for eight weeks to help organize the multi- disciplinary arts festival in 2022; a total grant of $63,000

 Mural Marathon - The Heritage Advisory Committee have recommended to grant a variance to the Sign By-law to permit the mural to be hung on the east wall on the SCA office in the Heritage Conservation District;

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 Public Washrooms - the Township CAO took a proposal to Council with a recommendation that an agreement with the SCA be made to open the washrooms in the SCA office to the public, seven days a week, from 11 a.m. - 5 p.m.; will be funded by the Township and includes extra cleaning; the washroom is not accessible. 8.3 Port Perry 150 Celebrations

 The PP150 Committee has been busy creating events and plans for the Port Perry 150 celebrations;

 Port Perry Print is creating a souvenir booklet, listing 150 ways to celebrate Port Perry's 150th; trying to promote local business as best they can;

 The banner and flag design has been selected;

 The SCA has offered assistance in to support the PP150 Committee;

 Opening ceremonies scheduled for June 9th at 2 p.m. in Palmer Park. 8.4 Theatre on the Ridge Update

 Applied to Canada Summer Job and has been approved for 12 positions, a mix of full-time and part-time positions;

 An additional two positions are being funded by Employment Ontario, one of which is a COVID Compliant Coordinator;

 Intending to run a five week live season in outdoor locations; locations to be determined

 Proceeding with "Cottagers and Indians" production by Drew Hayden Taylor; this project was supported and funded by the MSIFN;

 Have the potential to work with very accomplished actor, who does major work in Toronto with Soulpepper Theatre;

 Rehearsals for The Lion, the Witch and the Wardrobe are underway. 9. Date and Time of Next Meeting Tuesday, June 8, 2021 at 11 a.m. via Teams. The Committee members were asked to contact the Committee Coordinator if they require the meeting link to be sent to them, rather to contacting the Chair for this information.

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10. Adjournment The meeting adjourned at 12:29 p.m. Committee Recommendation: Moved by: Marion Meyers THAT this meeting be adjourned. Carried

______Carey Nicholson, Chair

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MINUTES OF THE 19th REGULAR MEETING OF THE SCUGOG ENVIRONMENTAL ADVISORY COMMITTEE WEDNESDAY, MAY 1, 2021 AT 3:00PM MICROSOFT TEAMS VIRTUAL MEETING

PRESENT: Members Chair Mr. S. Martens Vice-Chair Ms. K. Lui Members Mr. R. Szarek Mr. S. Ardron Ms. E. Hoog ALSO PRESENT: Committee Coordinator Ms. M. Michel

REGRETS: Members Mr. G. Carpentier Treasurer Mr. A. Pukitis Councillor, Ward 1 Mr. I. McDougall

1. Call to Order The Committee Coordinator called the meeting to order at 3:11 p.m.

2. Disclosure of Pecuniary Interest & Nature Thereof No member made a disclosure of pecuniary interest.

3. Adoption of the Minutes

i. Minutes of the Scugog Environmental Advisory Committee meeting held April 14, 2021.

Recommendation:

THAT the Minutes of the Scugog Environmental Advisory Committee meeting held April 14, 2021 be adopted.

Carried. Stefan/Keiko

4. Presentation – NA

5. Business Arising out of the Minutes

6. Updates: i. Council – no update

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346

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ii. KRCA – no update iii. DEAC – Climate Resiliency Survey – Available now - 8 Awards being considered including 2 for students iv. Township of Scugog – Compost Day cancelled – no reschedule date set – Seedlings being held until a decision is made v. Treasurer - $1000 - $600 for seedlings - $400 outreach

7. Correspondence - NA

8. New Business

i. Active Transportation Plan Presentation Comments/Questions – discussion about the plan and questions to send to Kevin for input – members will put questions together and I will forward to Kevin A. for input

ii. Phragmites Project –Final draft quote approval – Staff to add legal wording for the few sections there and then send this out for quote requests

iii. Tree Bylaw questions – have been circulated to senior staff – no input as of meeting date

9. Roundtable - Planning applications – directive from Council and Staff as to the role of SEAC in future application - Dandelions and noise deterrent device for noisy kids – discussed citizen issue - Shade sails for parks – installation and maintenance, storage, safety, inspections – does the town have suggestions – plans for future parks to include in

10. Next Meeting Date June 9, 2021 at 3:00 PM via Microsoft Teams Virtual Meeting

11. Adjournment 4:07 p.m.

Moved by: Stefan Martens/Richard

THAT the meeting be adjourned.

Carried.

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346

Page 105 of 156

The Corporation of the Township of Scugog Housing Advisory Committee Meeting Minutes

May 13, 2021 Open Session at 2:00PM Via Electronic Participation

Members Present: Regional Councillor Wotten Valerie Cranmer, Chair Tracy McGarry, Vice Chair Lois McIntosh, Treasurer John Lucyk Christine Robinson

Staff Present: Committee Coordinator Christy Harrison

Regrets: Kevin Heritage, Director of Development Services Martha Casson Julie Curran ______1. Call to Order The Chair called the meeting to order at 2:05 and a quorum was present. 2. Disclosure of Pecuniary Interest and Nature Thereof No member made a disclosure of pecuniary interest. 3. Adoption of Minutes 3.1 2021-04-08 Scugog Housing Advisory Committee Minutes Recommendation Moved by: Christine Robinson THAT the Minutes of the 4th Regular Meeting of the Scugog Housing Advisory Committee held April 8, 2021 be adopted.

1 Page 106 of 156

Carried

4. Business Arising Out of the Minutes 4.1 Envision Durham - Committee's Response Housing Policy Directives The committee discussed the above captioned matter in brief and the Chair noted she will draft a response to be forwarded to the Region. This matter to be included on the next agenda in June.

5. Presentations and Delegations 6. Reports / Updates 6.1 Social Media Campaign The committee reviewed the final version of the flyer to be placed in the Focus

 It was noted that the flyer had been reviewed by the Township's communications team

 The cost of the ad was $485.00, the Region agreed to pay half of the final cost

 June meeting - create a work plan for social media campaign Recommendation Moved by: Regional Councillor Wotten THAT the Housing Committee approves the attached Envision Durham flyer. THAT $242.50 be allocated to the Housing Committee's operating budget for the 1/2 page ad in the Focus Magazine Carried 6.2 Housing Symposium

 The committee agreed to place the Housing Symposium discussion on each agenda to continue the discussion until COVID-19 restrictions are lifted.

2 Page 107 of 156

6.3 Monthly Regional Report

Regional Councillor Wotten provided an update for the committee that included but was not limited to the following:

 Attend the Regional Committee of the Whole on May 12 and noted that the Region has approved the increased budget for the cost of material to build 10 units

 The units will be built on regionally-owned land bordered by Olive Avenue, Drew Street and Banting Avenue. They’re expected to open by fall 2021

 The micro-homes will offer temporary transitional housing, with various supports on site, including financial assistance, employment services, mental health and addictions supports and life skills teaching.

 The project is expected to run for five years as part of the ‘At Home In Durham’ ten-year plan to end chronic homelessness in the region. 7. Correspondence 7.1 Scugog supports MZO for new long-term care facility Regional Councillor Wotten provided an overview regarding the attached link that included but was not limited to the following:

 Scugog has agreed to support the use of the controversial Minister’s Zoning Order tactic to expedite the construction of a new long-term care facility in Port Perry.

 On April 26 Scugog Council approved the ministerial order to be used for the development of a new 224-bed long-term care facility on Reach Street, which would replace Port Perry Place

 The request was forwarded to the Region for their support

 The Region has supported the long term care facility only but has denied the building of a retirement community and other community spaces to support the facility.

 Scugog’s request has gone to the Ministry without the Region's support – see link below for more information.

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 Durham Region News- Scugog Supports MZO for New Long-term Care Facility 8. New Business / Other Matters 9. Outstanding Matters 10. Date and Time of Next Meeting The next meeting will be held on June 10, 2021 at 2:00 pm 11. Adjournment The Housing Advisory Committee meeting be adjourned at 2:44 pm Recommendation Moved by: John Lucyk THAT this meeting be adjourned. Carried

______CHAIR

4 Page 109 of 156 5/26/2021 SHAC flyer - Final.jpg (1280×720)

Page 110 of 156 https://scugog.escribemeetings.com/eSCRIBE Supporting Documents/7e6c72de-5cee-48d9-9893-260dc7409d3e/SHAC flyer - Final.jpg 1/1

Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Report Number: CAO-2021-004

Prepared by: Robyn Hulowski, Human Resource Manager

Department: Office of the CAO Report To: Council Date: May 31, 2021 Reference: Strategic Direction No. 4 – Municipal Services

Report Title: Policy – Hiring of Temporary Resources

Recommendations:

1. That Report CAO-2021-004, Policy – Hiring of Temporary Resources, be received; and

2. That Council approve the Hiring of Temporary Resources Policy as contained in Attachment No. 1 to provide flexibility to hire short term resources within available staffing budgets.

1. Background:

The pandemic has highlighted the importance of addressing staff vacancies and workloads in areas affected by increased or changing demands. The need to be flexible in acquiring and allocating short term resources while filling staff vacancies in a timely manner is imperative to the service delivery success of the Township. Historically when opportunities have arisen to address staff demands throughout the year, staff have

Page 111 of 156 CAO-2021-004 Policy – Hiring of Temporary Resources

brought the matter forward to Council for discussion. The increased workloads experienced in the current pandemic environment and the continuing demands anticipated in the future, require the ability for flexible, short term reallocations of staff funding to address needs. 2. Discussion:

Staff capacity determines the ability to deliver services to the community and affects the related service levels. Retaining a staffing complement that supports service obligations of the Township helps to ensure that the Township delivers the services expected by our residents in an efficient and cost-effective manner.

The Township has traditionally focused on a streamlined staffing model for service delivery to the residents of Scugog. While this is efficient in a stable environment, this model leaves little flexibility to address unexpected short-term service demands or unexpected staffing resource needs in-year.

Since March of 2020, staff have continued providing services in the current pandemic environment and have responded to various provincial directives to protect the public. The direct and indirect pandemic impacts, combined with an increasing capital program focused on maintaining our assets, in addition to the record high development and building activity, has added a significant workload on top of normal operations. Many of these pressures are expected to continue into the future.

Many of the services provide by the Township are impacted by the economy, the housing market, and Provincial regulations or other drivers. In general, activities related to public works, planning, building and by-law have experienced rising demands for services by the public. COVID-19, combined with the increasing service requirements, has a corresponding impact on front line administration, community services, communications, technology, and other supporting business and legislative functions.

Regardless of the driver of the service demands, the increased activity levels drive additional workload and impacts existing resources across the organization.

Some of the services directly facing increasing service demands are:

 By-law complaints have increased (20% higher in 2020 plus 35% more email responses and phone inquiries, 1st quarter 2021 experiencing a 74% increase over Q1 2020);  Service requests for roads related issues have increased significantly (over 400 service requests have been logged in the last 3 months);

Page 2 of 6 Page 112 of 156 CAO-2021-004 Policy – Hiring of Temporary Resources

 Email volume has more than doubled ( 2019: 433,866; 2020: 941,120);  Pool permits have increased significantly (24% increase in 2020);  Proactive community engagement (i.e. Waterfront Action Plan received over 1,000 comments/inputs and over 500 people participated throughout the process);  Road occupancy permits and municipal consents for 2021 have already reached the 2019 totals;  Burn permits have significantly increased (2020: 1,880 permits, a 70% increase over 2019);  Customer requests and inquiries by phone are estimated to have increased by at least 50%;  Planning applications and general planning inquiries have increased significantly (2 planners are spending 2 hours a day each responding to inquiries);  Building permit applications have significantly increased which require review by building officials, public works and planning staff (80% higher in 2020, and the first 4 months of 2021 is almost double the first 4 months last year);  The number of locates are expected to double in 2021 based on trends; and  Many other areas are experiencing increased volumes as a result of these activities.

Direct pandemic related pressures on staff resources include:

 Phone calls are estimated to be 50% higher or more and the phone calls last longer as staff help walk residents through new regulations, and service delivery options;  Regular meetings of the Emergency Control Group aimed at managing the pandemic impacts;  Responding to Provincial changes in pandemic restrictions;  Sourcing and ensuring PPE’s are available and accessible to staff;  Changing signs, barriers, and other requirements (over 1000 physical sign rewording/changes);  Increased training of staff regarding protocols and operations in a pandemic environment;  Increased and changing public communications regarding pandemic directives (237 notices, 500 unique social media posts);  Establishing and maintaining a dedicated COVID-19 webpage (580 updates to webpage);  Electronic meetings (Council, boards/advisory committees, day to day operations);  Operating within pandemic protocols (including daily screening);  Service delivery planning in a constantly changing environment;

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 Technology adjustments to address base work from home requirements;  Preparation for recreational programs requires planning for in person programs, plus planning for contingency online delivery if restriction levels change;  Development of virtual recreational programs (create new content, learn platforms, promotion);  Supporting staff related issues, mental health and extra communication to address questions from staff internally;  Decreased staff availability due to COVID-19 related staff isolations and safety measures; and  Limited work from the municipal offices without technology (i.e. software programs, enhanced phone system) to directly support the activities, among others.

Outside of pandemic drivers or externally driven workloads, our capital program has increased significantly requiring additional project oversight, increased public engagement, responses to resident inquiries, site visits and support from many departments.

Support for the technology to work from home is monopolizing our technology resource and responding to increasing work requests and addressing resident expectations is becoming more significant. In addition, there are increased legislative demands including a focus on the ability to address legislative requirements for accessibility compliance, and legislated asset management plan requirements, all of which has put additional demands on the resources available.

The increased demand for services in one area usually drives increased workloads in supporting departments, either directly or indirectly. For example, planning applications, zoning applications and variances affect the Planning and Public Works departments while leading to increasing building permit levels. Building permits in turn require input from planning, field work and inspections and correspondence from public works, as well as support by other departments.

All these additional demands take away from the staff resource capacity normally focused on delivering services in the non-pandemic environment that existed before March 2020.

Scugog has made significant efforts at creating efficiencies in the past number of years, which has created a very lean operation with limited flexibility. Staff have continued to look at savings throughout the pandemic and proactively reallocated staff to address pandemic requirements and financial realities where possible.

However, the impact of addressing increasing workloads without additional resources is not sustainable or consistent with increasing customer service initiatives, and can result

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in declining service levels, quality impacts, and staff burnout. This makes it very challenging for existing staff resources to meet expectations internally and externally, and vacancies have compounded the pressure of meeting service delivery expectations.

The sustainability of addressing the increased service demands that are expected to continue with a lean workforce is questionable and a longer-term plan will have to be developed. However, in the short term, the Township needs to address work pressures in a timely manner, and within budget.

A policy that provides flexibility for temporary hiring would allow the CAO in collaboration with the program Director, and Human Resources, to identify a staffing need and respond immediately, provided it has no impact to the annual budget.

When someone leaves the organization, the position remains vacant during the process to advertise, interview and select the successful candidate. Utilizing the savings from staff vacancies provides an opportunity for staff to help respond to abnormally high workloads where needed in the short term and takes a step towards addressing internal and external customer service.

Staff are recommending the ability to utilize savings in existing budgets to create short- term temporary or contract positions to address peak workload areas, needed service requirements/projects, or addressing workloads from existing vacancies. It also provides the opportunity for a fulsome analysis and debate regarding permanently increased workloads while addressing some of the immediate service demands. 3. Financial Implications:

The policy identifies that short term or temporary positions required in-year would be limited based on available budget from staff vacancies within the year.

Permanent positions would continue to be approved by Council. Finance Department will continue to report to Council, any current or future budget implications prior to a change in the permanent staffing compliment. 4. Communication Considerations:

Management and CUPE have discussed the concept proposed and agree it will help address some of the short term requirements for resources. Procedures that define the process for filling vacancies, responsibilities and timelines will be developed and shared with directors and managers.

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5. Conclusion:

The proposed policy (Attachment No. 1) will help address some of the workload issues to respond to increased service demands in the short term.

It does not solve ongoing staff resource requirements to address increasing service requirements to the community over the long term but provides an opportunity to create space for a full analysis on staffing levels over the longer term.

This policy creates flexibility to help support departments in a timely and effective manner to positively impact some of the pressures on service levels for the community at large.

Respectfully Submitted by: Reviewed By:

Robyn Hulowski Ken Nix Manager of Human Resources Chief Administrative Officer

Attachments:

Attachment No. 1: Policy – Hiring of Temporary Resources

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POLICIES AND PROCEDURES

Hiring of Temporary Resources EFFECTIVE: [DATE] APPROVED BY COUNCIL: [MEETING DATE]

1. Purpose

To establish a policy for use of budgeted savings from vacant budgeted staff positions within Township of Scugog (“the Township”) to hire short term resources.

2. Goals

2.1. The flexibility to hire temporary resources to address service requirements on a short term basis is critical to managing the delivery of service to the residents of Scugog when demands are changing.

2.2. Utilizing savings from vacancies of approved budgeted positions allows the ability to temporarily reallocate financial resources to meet demands at no additional cost to the Municipality.

3. Definitions

3.1. Vacancy savings include unspent approved budgets for staffing due to temporary vacancies in staffing.

3.2. Temporary resources include short term positions or contracts that are not included in the base budget for the following year.

4. General (overview of the policy)

4.1. Human Resources and Finance will track vacancies throughout the year to determine vacancy savings.

4.2. Departments are responsible for identifying workload issues within their department that require additional short term help, and identifying potential solutions.

4.3. The CAO in conjunction, with HR and the appropriate department head, will consider corporate workload demands affecting service delivery and will approve the use of vacancy savings to provide temporary resources as required to address the most critical requirements.

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Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Report Number: COMS-2021-012

Prepared by: Shannon Kelly, Recreation & Culture Coordinator Becky Rowan, Special Events Student

Department: Community Services Report To: Council Date: May 31, 2021 Reference: Strategic Direction #6 “Community Engagement”

Report Title: Virtual Canada Day Celebration 2021 Overview

Recommendations:

1. That Report COMS-2021-012 – Virtual Canada Day 2021 Celebration Overview, be received for information.

1. Background:

As a result of the continued COVID-19 public health efforts and restrictions aimed at keeping people safe, the Township of Scugog has again decided to host the 2021 Canada Day Celebration virtually. The Township of Scugog will partner with the various municipalities across Durham Region to collaborate on this year’s event called Canada Day – The Durham Way – similar to the strategy implemented for the Canada Day virtual celebration held last year.

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2. Discussion:

Throughout 2021, The Township of Scugog has followed Provincial health guidelines with relation to COVID-19. In April, the Province of Ontario declared, for the third time, a state of emergency in response to the third wave of the COVID-19 pandemic and the variants of concern (VOC). On April 16, the province extended the stay-at-home order and included further restrictions. Furthermore, on May 13, the Province extended the stay-at-home order to continue until at least June 2. The Province has announced a staged re-opening however the ability to hold large events will still be limited in the short term.

The Township is in the process of working with the same planning committee that was created in 2020, including Durham Tourism, and the municipalities across Durham – Ajax, Brock, Clarington, Oshawa, Pickering, Uxbridge, and Whitby. The committee’s goal is to plan and implement a Virtual Canada Day Celebration across all of Durham Region, building off of the 2020 Virtual Celebration. The planning committee has been meeting bi-weekly since March 4. Several sub-committees were also created to focus on the community engagement initiatives for the event. The sub-committees also meet bi-weekly.

Canada Day – the Durham Way will consist of several elements. The virtual show will be professionally produced prior to July 1. It will consist of 3 x 30 minute segments focused on family entertainment, music and demonstrations. Similar to last year’s event, the event will stream on the Durham Tourism website while also being available on the Township of Scugog website and social media platforms. The event will also be available for residents to watch after Canada Day on the Township’s Canada Day web page.

The virtual event will allow the residents of Scugog to participate in virtual, interactive activities. The virtual event will be complemented with several community engagement initiatives including celebration kits, Paint the Region Red contest, Canada Day Playlist, Trivia Contests and a Scavenger Hunt. The community engagement campaigns will launch throughout the month of June, and will be accessible through the Scugog Tourism website and the Township of Scugog’s social media pages.

By hosting the event across all of Durham Region, and utilizing a similar format to the event hosted last year, residents will be provided with a coherent and straightforward experience.

2.1. General Overview

Pre-produced Program – 3 x 30-minute segments (Regional Committee)  Mayors’ Messages  Mayor and Council video and messages of greetings (use for SM and production)  MSIFN land acknowledgement  Photo/Video Display based on community submissions for Paint the Region Red

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 Children’s Segment, i.e. – crafts, games  Canadian Musical Entertainment  Local business content featuring demonstrations  Virtual Fireworks (link to the National event in the evening)

2.2. Community Engagement (Regional Committee)  “Paint the Region Red” is scheduled to launch June 1. It is an engagement effort leading up to Canada Day to generate enthusiasm and interest in the Virtual Celebration. Consistent with the Virtual Canada Day Celebration held last year, “Paint the Region Red” will be used as the headline for the promotion. Residents and business owners will be invited to decorate their homes, yards, and storefronts with red and white. Community members will also be encouraged to include ‘Thank You’ decorations for the continued efforts of all Frontline Workers while decorating for the event. By sharing a photo of their decorated yards or storefronts via social media with the tags @TwpofScugog (Instagram), @TownshipOfScugog (Facebook), and #PaintTheRegionRed, or by submitting via email to [email protected] or [email protected], Scugog residents will have the chance to win a gift basket including prizes from each municipality, valued at approximately $300.

Furthermore, all residents who enter a photo in Paint the Region Red by June 18, will have their submission included in the “Spirit Day” video section of the prerecorded virtual celebration on July 1.

 A Canada Day Playlist Promotion will also be created to encourage community members to submit up to five songs by Canadian bands or artists in order to be entered into a contest to win a prize. The final Canada Day Playlist will made available on Spotify for all Durham Region residents to access for their own backyard celebrations.

 Canada Day Celebration Kits will be available for 300 families in Scugog. The content of the kits were chosen by the Regional planning committee, and will also include Scugog specific items. These kits will be distributed by recreation staff for free at several locations in Scugog on June 28, 29 and 30.

 To incorporate Port Perry’s 150th anniversary into the Canada Day celebration, each of the Canada Day Celebration Kits will include a series of 5 historic Port Perry postcards, tied in a ribbon featuring Port Perry 150 (1871 to 2021). The Canada Day Celebration is one of the “150 things to do” during the anniversary

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and an advertisement for Canada Day – The Durham Way will be placed in the Port Perry 150 booklet.

 Other regional community engagement initiatives include a Canada Day trivia contest and scavenger hunt

2.3 Township of Scugog Website Content

 All Paint the Region Red photo submissions shared by Scugog residents using the tags @TwpofScugog (Instagram) @TownshipOfScugog (Facebook), and #PaintTheRegionRed will be entered in the Regional contest, and will be displayed on the Township of Scugog website as part of Scugog’s spirit day video.  Scugog Scavenger Hunt for families to explore together will be created and posted.  Added Scugog programming will be offered for residents to access throughout the day: o Activity videos by recreation staff o Videos of Museum tour by our heritage interpreters o Entertainment

All materials will be posted a few days prior to July 1 to allow residents to prepare. 3. Financial Implications:

The Township was successful in receiving the Celebrate Canada grant in the amount of $15,000 for the Canada Day Celebration. A marketing and communication plan will be created to plan print advertising, and social media posts. Resources will be allocated to cover all expenses including marketing, celebration kits and Scugog’s regional contribution to the Canada Day – The Durham Way event. No additional funds will be requested from the Township for the event. 4. Communication Considerations:

The branding created by Durham Tourism in 2020 is being reworked by the Regional Branding Sub-Committee. The new brand was presented to all Regional Planning Committee members at our regular meeting on May 13. A full graphics package including the following vector files, will be distributed to all the municipalities to use for their own marketing material:

 Character files on their own  logo  Patterns

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 Poster  Countdown graphics  Web banner  Social media images  Social media frame Similar to 2020, all municipalities will be announcing Canada Day – The Durham Way on the same day (exact date TBD). Social media will be used as the primary means to promote the virtual event and community engagement initiatives. Radio station promotions and television advertisements through the Rogers network are also being considered to publicize the event. 5. Conclusion:

By working alongside Durham Region and the municipalities that make up Durham Region, the Township of Scugog is thrilled to partake in the creation and implementation of another amazing virtual Canada Day event.

Respectfully Submitted by: Reviewed By:

Shannon Kelly, Recreation & Culture Coordinator Lori Bowers Becky Rowan, Special Events Student Director of Community Services

Attachments:

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Township of Scugog Staff Report

To request an alternative accessible format, please contact the Clerks Department at 905- 985-7346.

Report Number: CORP-2021-003

Prepared by: Becky Jamieson, Director of Corporate Services/Clerk

Department: Corporate Services Report To: Council Date: May 31, 2021 Reference: Strategic Direction #3 – Economic Development & TourismStrategic Direction #5 – Natural EnvironmentStrategic Direction #6 – Community EngagementReport No: COMS-2015-59 – Lease Renewal with 594501 Ontario Limited (Port Perry Marina)

Report Title: Lease Renewal with 594501 Ontario Limited (Port Perry Marina)

Recommendations:

1. That Report CORP-2021-003, Lease Renewal with 594501 Ontario Limited (Port Perry Marina), be received; and

2. That the Mayor and Clerk be authorized to renew the lease with 594501 Ontario Ltd. (Port Perry Marina), for an additional five (5) year term, with an option for a further lease renewal of up to five years after October 31, 2026, to be negotiated dependent on the progress of the Port Perry Waterfront Action Plan, substantially in the form attached to this report, and

3. That if a further renewal is negotiated after October 31, 2026, rental rates and payment of property taxes be renegotiated at that time.

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1. Background:

On November 16, 2015, Council received Report No: COMS-2015-59 – Lease Renewal with 594501 Ontario Limited (Port Perry Marina) and adopted the following motion:

“That Committee recommend to Council that the Mayor and Clerk be authorized to renew the lease with 594501 Ontario Ltd. (Port Perry Marina) for an additional five (5) year term, with an option for a further five (5) year term, substantially in the form attached to this report;

And that changes to the lease with respect to insurance and indemnification, rental rates, the possible future redevelopment of the site and other matters be incorporated as part of the lease renewal.”

The lease agreement between the Township of Scugog and 594501 Ontario Limited (Port Perry Marina) commenced on November 1, 2016 and shall expire at the end of the day October 31, 2021. As per Item 1.2 of the lease agreement, by the consent of both parties, the lease agreement may be extended for a further five (5) years. 2. Discussion:

As per the terms of the lease agreement, the Township shall notify the Lessee in writing if the Township agrees to the extension of the lease agreement and within four (4) weeks of receiving such notice, the Lessee shall notify the Township whether they agree to the extension of the lease agreement.

The undersigned has spoken with the lessee, and the lessee has verbally indicated their desire for the five (5) year extension of the lease agreement but would prefer a longer- term lease agreement (10 years).

Council recently approved the Port Perry Waterfront Action Plan. As per the action plan, the north section of the waterfront is envisioned as the focus for boating activity with an expanded marina, improved boat launch, launch for small kayaks and canoes and space for tie up of transient boats. Pedestrian access is improved with a new sidewalk on Old Rail Lane and improved trails through Birdseye Park to connect with the water’s edge boardwalk through the marina. Waterside terraces at the library, a new community facility, urban square, together with the Old Mill, will provide a great hub for activities.

A five (5) year extension of the lease will allow an opportunity to continue to ensure there is a marina for the community while staff continue to review and budget for the implementation of the Port Perry Waterfront Action Plan. The lease will include the option for a further lease renewal term that will be negotiated dependent on the progress and requirements of the waterfront action plan. Recognizing that rental market conditions may

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change and the value of rental waterfront property may increase, staff would recommend that any additional lease term require that rental payments be reviewed and negotiated subject to market rates in effect at that time, and the responsibility for the payment of any property taxes that maybe applicable become that of the lessee.

The lease agreement was updated in detail five (5) years ago and changes to the insurance and indemnity clauses, along with rental rates and the possible redevelopment on the site were amended and they will be reflected in the renewal agreement as contained in Attachment No. 1. 3. Financial Implications:

The lease payments will continue to be based on annual CPI adjustments. The current five (5) year lease generates $2,195.86 (plus HST) in monthly payments to the Township.

In addition, the lease provides that the Township will be paid 10% of gross liquor sales per month should sales exceed $2,000 per month and that all fees in accordance with the Township of Scugog Fees and Charges and Parks by-laws for use of the municipal pier and adjoining docking areas are remitted to the Township on a Seasonal Basis. Since 2017, The Township has received $2,340.40 from liquor sales and $656.16 from municipal pier and adjoining docking areas. 4. Communication Considerations:

None 5. Conclusion:

Mr. John Mackey, owner of Port Perry Marina, has reviewed the lease agreement and has expressed his support for it. It is therefore recommended that Council approval a five (5) year extension of this agreement.

Respectfully Submitted by: Reviewed By:

Becky Jamieson Ken Nix Director of Corporate Services/Clerk Chief Administrative Officer

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Attachments:

Attachment 1: Lease agreement between the Township of Scugog and 594501 Ontario Limited (Port Perry Marina)

Page 4 of 4 Page 126 of 156 THIS LEASE AGREEMENT made this ___ day of ______, 2021.

IN PURSUANCE OF THE SHORT FORMS OF LEASES ACT.

BETWEEN:

THE CORPORATION OF THE TOWNSHIP OF SCUGOG

Hereinafter called the “Lessor” OF THE FIRST PART

- and-

594501 ONTARIO LIMITED, carrying on business under the name and style of “Port Perry Marina”

Hereinafter called the “Lessee” OF THE SECOND PART

WITNESSESTH that in consideration of the rents, covenants and agreements hereinafter reserved and contained on the part of the Lessee, the Lessor doth demise and lease unto the Lessee, all those lands and premises described as being in the Township of Scugog, in the Regional Municipality of Durham (formerly Village of Port Perry in the County of Ontario), and being part of Lots 123, 124, 125, East of Water Street, Cameron's Plan (Plan H50020), including docking space and the right to use the entryway onto Water Street, all as more particularly shown on the property sketch annexed as Schedule "A" hereto (collectively hereinafter referred to as the "Premises"),

All being on the terms and subject to the provisos as set out herein.

1. TERM

1.1 The lease agreement shall commence effective November 1, 2021 and shall expire at the end of the day October 31, 2026.

1.2 By the consent of both parties, this lease agreement may be extended for a period of up to five (5) years. The Lessor shall notify the Lessee in writing no sooner than eighteen (18) months and no later than six (6) months prior to the expiry of the current term of the agreement, and the Lessee shall so notify the Lessor in writing, within four (4) weeks of receiving such notice whether the Lessee agrees to the extension of the lease agreement.

2. RENTAL RATE

2.1 The Lessee shall pay rent to the Lessor at the rate of $2,195.86 per month, plus HST, due on the 1st of each month.

2.2 Effective November 1, 2021, the monthly rent shall be adjusted in accordance with the CPI as published by the Federal Government as of that date.

2.3 The monthly rent shall be adjusted effective November 1st of each year under the same terms.

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3. BUSINESS CONTINUITY

3.1 The Lessor may undertake work on adjacent Township owned lands, including those occupied by the Library, Latcham Centre and the Old Mill. If any work is so undertaken during the term of this lease agreement, the Lessor undertakes to do so in collaboration with the Lessee and to make all reasonable efforts to limit the impact on Lessee's right to quite enjoyment.

3.2 The Lessor may undertake work on the Lands subject to this lease. If any work is so undertaken during the term of this lease agreement, the Lessor undertakes to do so in collaboration with the Lessee and to make all reasonable efforts to limit the impact on Lessee's right to quiet enjoyment.

3.3 The Lessor may undertake work on the existing marina building or choose to replace it. If any work is so undertaken during the term ofthis lease agreement, the Lessor undertakes to provide the Lessee with a minimum of 2,100 sq. ft. of space in the form of a temporary building or trailer, for the Lessee to continue to operate the uses provided for in this lease agreement for the duration of this lease agreement. Such space shall be provided within 100 feet of current fuel pump location. The Lessor undertakes to do so in collaboration with the Lessee, and to make all reasonable efforts to limit the impact on the Lessee's right to quiet enjoyment.

4. LESSEE'S COVENANTS

4.1 The lessee covenants with the Lessor as follows:

(a) to pay rent;

(b) to pay the cost of all utilities consumed or serviced by or to the Premises, or otherwise charged to the Premises, such as water, hydro and heating costs, but not including the public - use washrooms as referred to in Section 8 hereof;

(c) to keep the Premises, including the exterior parking and storage areas (including dock storage area), in a clean, wholesome and tidy condition to the satisfaction of the Lessor, which provision shall include the removal of snow and ice in the winter all at the sole cost and expense of the Lessee and at no cost or expense to the Lessor;

(d) to repair and maintain the Premises, reasonable wear and tear, and damage by fire, lightning and tempest only excepted;

(e) to not make any interior or exterior alterations to the Premises without the prior consent of the Lessor;

(f) to not do or permit to be done on the Premises anything which may be annoying to the Lessor or which the Lessor may deem to be a nuisance;

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(g) to not commit waste on the premises or to do anything which would cause injury or damage to the trees, shrubs or other landscaping or features on or about the Premises;

(h) to allow the Lessor to view the state of repair and tidiness of the Premises as the Lessor may require from time to time;

(i) to allow the Lessor, acting reasonably, entry to maintain and repair as necessary any features or facilities on the lands subject to the lease that remain the responsibility of the Lessor, including but not restricted to the boardwalk;

(j) to not do anything which would block the free flow of park users to and from the Municipal parks to the north and south of the Premises, even where this involves the public crossing over the Premises, including along the boardwalk;

(k) to comply with all applicable federal, provincial or municipal statutes, rules and by-laws as in the operation of the Lessee's business on the Premises, including compliance with the Safe Drinking Water Act, 2002, (1) to submit to the Lessor, within 6 months of the execution of the lease agreement, a capital plan setting out a schedule and particulars on how the docks and related infrastructure will be replaced and/or upgraded, with work on capital upgrades to commence in 2016. This plan shall be subject to the approval of the Lessor acting reasonably. Approval of the Lessor shall not be granted if the Lessor believes that the plan fails to adequately account for upgrades of infrastructure necessary to protect the safety of users of the docks and marina. The Lessee shall maintain its infrastructure in such a manner so as to provide a safe environment for persons using the docks and related infrastructure.

(m) to provide the following uses on the lands subject to the lease agreement:

➢ a marina providing boat slips for seasonal and transient boaters and fuel sales; and

➢ a restaurant, including take-out and patio areas, operating from a date no later than May 1st of each year to a date no earlier than Thanksgiving Day weekend in the same year; and

➢ a retail store providing a range of fishing and boating supplies.

The Lessee may provide the following uses on the land included in the premises, subject to the lease agreement:

➢ a residential apartment;

➢ boat, snowmobile and/or bike rentals;

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➢ personal services (private shower facilities, lounge, storage lockers) in support of users of the marina;

➢ craft displays and exhibits.

(n) to make all reasonable efforts to collect all fees in accordance with the Township of Scugog Fees and Charges and Parks by- laws for the use of the municipal pier and adjoining docking areas and to remit the fees on a seasonal basis to the municipality. Persons refusing or failing to pay will be reported to the Lessor for enforcement by the Township By- law Department.

(o) should a Liquor License be obtained by the Lessee, to pay the Lessor 10% of gross liquor sales per month should such sales exceed $2,000 per month. The Lessee shall report liquor sales and remit payment monthly.

5. LESSOR'S COVENANTS

5.1 The Lessor covenants with the Lessee as follows:

(a) for quiet enjoyment;

(b) that the Lessor will allow no other competing sales or rental business in that part of the public parks, and only the public parks, east of Water Street bounded on the north by the north and west limits of Birdseye Park and bounded on the south by the municipal drainage ditch (Baagwating Park) south of the present baseball diamonds, without the prior consent of the Lessee. For the purpose of this clause "competing sales or rental business" shall mean a business involved in the sale or rental of boats, paddleboats, windsurfers or other marina items similar to those sold and/or rented by the Lessee.

(c) that the Lessor will invest in improvements to the existing marina building to the extent necessary to maintain the structural and functional integrity of the building, including the public washrooms, during the term of the lease agreement. Improvements to the patio may be made by the Lessee during this period, and approval of the Township for such upgrades will not be unreasonably withheld.

(d) that the Lessor will protect the Lessee from loss of investment in docks and related infrastructure that have been upgraded during the term of this lease agreement and since 2011, by committing to acquire any docks and related infrastructure that have been upgraded during the term of this lease agreement and since 2011, on the basis of the original acquisition price discounted by 1/15 of such value for each year following the year of acquisition, should a long-term lease agreement (defined as a term longer than five (5) years) not be established between the Lessor and the Lessee at the end of the term of this lease agreement. The original acquisition price (attached as Schedule "B") shall be

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Page 130 of 156 verified by the Lessee through official receipts and similar documentation provided by the Lessee to the Lessor annually.

(e) to assume all responsibility for the payment of property taxes during the term of this lease agreement should such taxes be applied.

(f) to permit winter storage of the marina docks by the Lessee on the lands owned by the Lessor in the vicinity of the public boat launch, in a specific location agreed to by both parties.

(g) to support the issuance of a liquor license to the Lessee for the restaurant located on the premises.

5.2 Nothing in this agreement shall be construed so as to fetter the legislated discretion of the Council of the Township of Scugog.

6. LESSEE'S FIXTURES

6.1 All trade fixtures, equipment and other property owned by the Lessee shall remain the property of the Lessee, subject only to the Lessor's right of distress and the Lessee shall have the rights, so long as this lease is in good standing, to remove such fixtures.

6.2 Any equipment installed by the Lessee for the operation of its restaurant business and any underground fuel storage equipment installed by the Lessee shall be included in clause 6.1 hereof. The Lessee covenants, that any such equipment shall be installed and maintained in accordance with all applicable governmental regulations, laws and standards.

6.3 The Lessee, on removing any of its fixtures, shall ensure that no damage is caused to the Premises thereby and shall repair damage so caused.

7. INSURANCE

7.1 The Lessee covenants that it will not do or permit to be done any act or thing which may make void or voidable the Lessor's insurance on the building, or any part thereof, in respect of the Premises, or which may cause any increased or additional premium to be payable for any such insurance.

7.2 The Lessee will be responsible for obtaining its own insurance on all of its chattels, fixtures and leasehold improvements in respect of the Premises, and in the event of any loss or damage to same, will look only to its own insurers and not the Lessor for compensation for such loss or damage regardless of how much loss or damage may have occurred.

7.3 The Lessee shall carry a minimum of five million dollars ($5,000,000) of Commercial General Liability insurance, with terms satisfactory to the Lessor. The Lessor shall be named as an additional insured and the Lessee shall provide a certified copy of this policy and renewals thereof to the Lessor.

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7.4 The Lessee shall carry adequate insurance on all windows and glass in the building on the Premises and shall forthwith be responsible for the repair or replacement of same in the event of breakage.

7.5 The Lessee shall carry appropriate insurance for a licensed establishment, should a liquor license be obtained by the Lessee. Such insurance coverage shall be reviewed by the Lessor and shall be in an amount satisfactory to the Lessor.

7.6 The Lessee shall indemnify, defend and hold harmless the Lessor, and each of its respective councillors, directors, officers, and employees (collectively the "Lessor's Indemnified Persons") from and against all losses, damages, expenses, actions, proceedings, demands, costs, claims, judgements and fees suffered by or asserted against the Lessor or any of the Lessor's Indemnified Persons as a result of (i) Lessee's breach of any of its obligations under this Agreement, or (ii) the negligence or willful misconduct of the Lessee. The Lessor shall indemnify, defend and hold harmless the Lessee, their respective directors, officers, and employees (collectively the "Lessee's Indemnified Persons") from and against all losses, damages, expenses, actions, proceedings, demands, costs, claims, judgements and fees suffered by or asserted against the Lessee or any of the Indemnified Persons as a result of (i) the Lessor's breach of any of its obligations under this Agreement, or (ii) the negligence or willful misconduct of Lessor.

8. PUBLIC -USE WASHROOMS

8.1 The parties acknowledge that two public -use washrooms are built into the design of the building and have been erected on the Premises. The Lessee agrees that these washrooms will be kept open by the Lessee during all hours that the Lessee's marina business is open.

In the event of a lockdown, the passage of Provincial regulations related to a pandemic, or any applicable regulation or law, or from the direction of the Lessor, the public washroom facilities will be closed and not accessible for use to the public.

8.2 The Lessee agrees that it will maintain the public -use washrooms and keep same at all times in a clean and sanitary condition. The Lessor will provide the Lessee with all cleaning materials, supplies and toilet supplies as may be required only for the operation of said washrooms.

8.3 The Lessee agrees that it shall be responsible for payment of costs for water and sewer, as it relates to the operation of the public -use washrooms.

9. SIGNAGE

9.1 The Lessee shall not erect any signs whatsoever on the Premises without the Lessor's prior approval of same. Any signs so erected with the Lessor's approval shall be erected in such a way as to not damage the exterior of the building and shall be fully maintained by the Lessee. At the termination of this Lease, any signs erected by the Lessee shall

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Page 132 of 156 at the Lessor's option, remain on the Premises and be the property of the Lessor, failing which such signs shall be removed by the Lessee without damage to the Premises.

10. DAMAGE OR DESTRUCTION OF PREMISES, RISK OF INJURY

10.1 If during the term of this agreement or any removal thereof, the Premises shall be destroyed or damaged, then the following provisions shall apply:

a) If the Premises shall be so badly damaged as to be unfit for occupancy, and as to be incapable of being repaired with reasonable diligence within one hundred and twenty days of the happening of such injury, then the term hereby granted shall cease and be at the end to all intents and purposes from the date of such damage or destruction, and the Lessee shall immediately surrender the same, and yield up possession of the Premises to the Lessor, and the rent from the time of such surrender shall be apportioned.

b) If the Premises shall be capable, with reasonable diligence, of being repaired and rendered fit for occupancy within one hundred and twenty days from the happening of such injury as aforesaid, but if the damage is such as to render the Premises wholly unfit for occupancy, then the rent hereby reserved shall not run or accrue after such injury or while the process of repair is going on, and the Lessor shall repair the same with all reasonable speed, and the rent shall recommence immediately after such repairs shall be completed.

c) If the Premises may be repaired within one hundred and twenty days as aforesaid, and if the damage is such that the said premises are capable of being partially used, then until such damage shall have been repaired, the rent shall abate the proportion that the part of the Premises rendered unfit for occupancy bears to the whole of the Premises.

d) There shall be no abatement from or reduction of the rent due hereunder, nor shall the Lessee be entitled to damages, losses, costs or disbursements from the Lessor during the term hereby created on, caused by or on account of fire (except as above), water, sprinkler systems, partial or temporary failure or stoppage of heat, light or plumbing service in or to the said premises or building, whether due to act of God, strikes, accidents, the making of alterations, repairs, renewals, improvements, structural changes to the said premises or buildings or the equipment or systems supplying the. said services or from any cause whatsoever, provided that the said failure or stoppage be remedied within a reasonable time.

e) The Lessor shall not be liable for any damage to any property at any time upon the Premises arising from gas, steam, water, rain or snow which may leak into, issue or flow from any part of the said building, or from the gas, water, steam or drainage pipes or plumbing works of the same or from any other place or quarter or

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Page 133 of 156 for any damage caused by or attributed to the condition or arrangement of any electric or other wires in the said building.

f) The Lessee shall be liable for any damage done by reason of water being left running from the taps in the Premises or from gas permitted to escape therein. This clause shall not make the Lessee liable for water left running in the public -use washrooms unless due to negligence of the Lessee or his employees or representatives.

g) The Lessor shall not be responsible for any personal injury which shall be sustained by the Lessee or any employee, customer, or other person who may be upon the Premises or in the said building or the entrances or appurtenances thereto. All risks of any such injury being assumed by the Lessee, who shall hold the Lessor harmless and indemnified therefrom.

h) The Lessee shall give the Lessor prompt written notice of any accident or other defect in the sprinkler system, water pipes, gas pipes or heating apparatus, telephone, electric or other wires on any part of the Premises.

11. BANKRUPTCY ETC. OF LESSEE

11.1 If, during the term of this agreement, any of the goods and chattels of the Lessee are seized or taken in execution or in attachment by any creditor of the Lessee, or if a writ of execution is issued against the goods or chattels of the Lessee, or if the Lessee shall execute any chattel mortgage or bill of sale of any of his goods or chattels, or if the Lessee shall make any assignment for the benefit of creditors, or becoming bankrupt or insolvent shall take the benefit of any Act that may be in force for bankrupt or insolvent debtors, or in case the said premises become vacant and so remain for the period of thirty days or be used for any other purpose than that for which they are let, or in case the Lessee shall attempt to abandon the said premises, or to sell or dispose of his goods and chattels so that there would not in the event of such sale or disposal be, in the opinion of the Lessor, a sufficient distress on the Premises for the then accruing rent, then the current month’s rent, together with the rent for the three months next accruing, shall immediately become due and payable, and the said term shall, at the option of the Lessor in its discretion, forthwith become forfeited and determined, and the Lessor may re- enter and take possession of the Premises as though the Lessee was held over after the expiration of the said term.

12. ASSIGNMENT

12.1 The Lessee warrants and represents that the present sole and only shareholder of 594501 ONTARIO LIMITED is John Mackey of the Township of Scugog. The Lessee shall not assign or sublet without leave, and such leave may, notwithstanding any statutory enactment to the contrary, be arbitrarily refused by the Lessor in its sole and uncontrolled discretion. For the purpose of this clause, any transfer of shares or issue of shares to any new shareholder of the Lessee after the date of this lease (other than issue or transfers to a spouse or child

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Page 134 of 156 of the present shareholder) shall constitute an assignment of this lease and the Lessee shall immediately notify the Lessor of any such transfer.

13. LESSOR'S REMEDIES ON DEFAULT

13.1 In the event of the Lessee failing to pay utilities or maintaining insurance, or failing to repair or maintain the Premises as set out in this agreement, the Lessor may pay, insure, maintain or repair, as the case may be, and add the costs thereof to the rent hereunder and same shall be immediately due and payable to the Lessor and on default collectible as if rent in arrears.

13.2 The Lessor may distain for arrears of rent and the Lessee hereby waives any right to exemption from levy by distress for rent in arrears, and upon any claim being made for exemption by the Lessee this covenant and agreement may be placed as an estoppel against the Lessee.

13.3 If and whenever the rent shall not be paid on the day appointed, or in the case of breach or non -observance or non-performance of any of the covenants or obligations of the Lessee herein, then and in every case, the Lessor may enter in and upon the Premises or any part thereof in the name of the whole, without force, to take possession of and relet same, and to apply the proceeds of such rent against the amounts owed by the Lessee to the Lessor hereunder, and the Lessor's costs, and in the event of a shortfall look to the Lessee for the payment of such shortfall.

13.4 Any excusing, condoning or overlooking by the Lessor of any default, breach or non -observance by the Lessee at any time of any covenant or provision in this lease shall not operate as a waiver of the Lessor's rights hereunder in respect of any subsequent default, breach or non - observance of terms of this lease, and shall not defeat, stop or affect in any way the Lessor's rights in respect of any such subsequent default or breach.

14. RENEWALS AND OVER -HOLDING

14.1 At the expiry of the term of this lease, the Lessor, on giving six (6) months written notice to the Lessee in advance of such expiry, the Lessee and Lessor shall deem the lease to be complete with no rights for renewal.

14.2 In the event of the Lessee over -holding at the expiration of the term hereof without renewing, and in the absence of written agreement to the contrary, then the Lessee shall be deemed to be a tenant from month to month only at a monthly rental equivalent to the last monthly payment due during the term, to a maximum of six (6) months, at the discretion of the Lessor.

14.3 During the last six (6) months of the term of this agreement, the Lessee will allow access to the demised Premises by authorized representatives of the Lessor, to view the said Premises at reasonable hours and on reasonable notice from the Lessor.

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Page 135 of 156

15. NOTICES

15.1 Any notice pursuant to any of the provisions of this Agreement shall be deemed to have been properly given if delivered in person, sent by fax, or mailed by prepared registered post addressed:

In the case of Scugog, to:

Office of the Clerk 181 Perry St., Box 780 PORT PERRY, Ontario L9 L 1A7

Facsimile: 905 985 9914

In the case of the Lessee, to:

Port Perry Marina 215 Water St. PORT PERRY, Ontario L9L 1 C4

Facsimile:

or to such other address in each case as either party may notify the other in writing. Such notice shall be deemed to have been received if personally delivered on the date of delivery, if sent by facsimile on the business day next following the day on which it was sent, and in the case of mailing, in the absence of a major interruption in postal service affecting the delivery/handling thereof, on the third business day (excluding Saturday, Sunday and statutory holidays) next following the date of mailing.

15.2 Where either party to this Agreement has notified the other in writing of a change of address for the purposes of this paragraph, the address set out in the latest such notice of change of address, shall replace and supersede any prior address of the notifying part for such purposes.

16. GENERAL

16.1 This agreement shall enure to the benefit of and be binding upon the respective parties and their heirs, executors, administrators and, subject to paragraph 12.1, assigns.

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Page 136 of 156 IN WITNESS WHEREOF the said parties hereto set their corporate seals, attested by the hands of their duly authorized officers in that behalf fully authorized.

SIGNED, SEALED AND DELIVERED in the presence of: THE CORPORATION OF THE TOWNSHIP OF SCUGOG Authorized to be executed by By-law No. passed on the ____ day of 2021. ______MAYOR, Roberta A. Drew

______CLERK, Becky Jamieson

594501 Ontario Limited

______PRESIDENT, John MacKey

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Page 137 of 156 Page | 12

Page 138 of 156 Schedule B

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Page 139 of 156

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Page 140 of 156

If this information is required in an alternate format, please contact the Accessibility Co-Ordinator at 905-623-3379 ext. 2131

April 15, 2021

The Honourable Doug Ford, M.P.P. Premier of Ontario Via Email: [email protected]

Dear Premier:

Re: Supporting Hair Service Establishments Remaining Open During COVID Shutdown

File Number: PG.25.06

At a meeting held on April 12, 2021, the Council of the Municipality of Clarington passed the following Resolution #C-153-21:

Whereas Clarington Council remains a strong supporter of our local and small businesses;

And whereas hair service establishments are important businesses in our community;

And whereas hair service establishments in Ontario are mandated to be closed during the COVID-19 Province Wide Shutdown in effect from April 8, 2021 for 28 days;

And whereas most hair service establishments in Clarington are small, and unable to support their businesses and families during this shutdown;

And whereas hair service establishment owners across the Province have implemented new protocols to keep clients and staff safe, adhering to current COVID-19 measures, when allowed to be open;

And whereas the Region of Durham Health unit inspects salons and spas, and posts inspection results publicly;

The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6 1-800-563-1195 | Local: 905-623-3379Page | [email protected] 141 of 156 | www.clarington.net Premier Ford April 14, 2021 Page 2

Now therefore be it resolved that the Municipality of Clarington:

1. Supports the reopening of the hair service establishments as soon as possible.

2. Supports removing hair service establishments from being included in any further COVID-19 Province Wide Shutdowns and be permitted to open.

3. That this motion be distributed to Premier Ford, MPP Lindsey Park, MPP David Piccini, and all Durham Region Municipalities.

Yours sincerely,

______June Gallagher, B.A., Dipl. M.A. Municipal Clerk

JG/cm

c: The Honourable Lindsey Park, M.P.P., Durham - [email protected] The Honourable David Piccini, M.P.P., Northumberland-Peterborough South - [email protected] Susan Cassel, City Clerk, City of Pickering - [email protected] Nicole Cooper, Director of Legislative & Information Services, Town of Ajax - [email protected] Christopher Harris, Town Clerk, Town of Whitby - [email protected] Deena Hunt & Maralee Drake, Interim Clerks, Township of Brock - [email protected]; [email protected] Debbie Leroux, Director of Legislative Services/Clerk, Township of Uxbridge - [email protected] Mary Medeiros, City Clerk, City of Oshawa - [email protected] Becky Jamieson, Director of Corporate Services/Clerk, Township of Scugog – [email protected] Ralph Walton, Regional Clerk, The Regional Municipality of Durham - [email protected] Heather Maitland

The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6 1-800-563-1195 | Local: 905-623-3379Page | [email protected] 142 of 156 | www.clarington.net

The Ontario framework for the pandemic does not address the alternative education programs and learning supports that thousands of families and children rely on in the city of Ottawa and in Ontario. I want to bring your attention to these programs and ask for your help in advocating to open them or deem them as essential as schools in the current framework. The opening of public schools fails to include the needs of children whose educational, physical, and mental health needs are not met within the public school system. This includes a large number of children with special needs and disabilities who attend our programs and other nature school programs in Ontario in order to support their mental and physical well-being, as well as to supplement and enhance their education.

In-person education has been deemed essential by the provincial government, but unfortunately only addresses those who attend public/private schools. According to the Ontario Covid-19 Response Framework, nature schools and outdoor schools such as Earth Path are deemed as day camps, which does not align with who we are as an organization. We do not fall under the guidelines for schools or daycares, and therefore are deemed a "day camp". According to the Child Care and Early Years Act, 2014, S.O. 2014, c. 11, Sched. 1, a camp is deemed as a program:

i. that is not operated for more than 13 weeks in a calendar year, ii. that is not operated on days on which instruction is typically provided for pupils enrolled in schools, Iii. that is not operated at a person’s home, and iv. where the care or supervision is provided only for children who, A. are four years old or older, or B. if the care or supervision is provided on or after September 1 in a calendar year, will attain the age of four in that year

As an organization we do not meet this criteria either, and have fallen into a logistical grey area in the Covid-19 response framework, along with hundreds of other similar organizations in Ontario such as The Pine Project in Toronto, Guelph Outdoor School, Ottawa Forest and Nature School, Jumping Mouse Programs in Peterborough, Evergreen Brickworks in Toronto, Road Less Travelled Academy in Newtonville, and Wild Roots Nature and Forest School, to name a few.

According to the World Health Organization and several scientific studies (here and here), being outdoors is very low-risk for transmission of Covid-19, especially with distancing, masks and small groups included. These are measures that we at Earth Path and many other nature/outdoor schools have implemented. These programs are run exclusively outdoors, as

Page 143 of 156 opposed to many other businesses and organizations that are deemed "day camps" that run indoors.

This is why we are advocating for a framework that includes specialized programs such as these, and are looking forward to working together to make it happen.

Sincerely,

Nikki Satira Executive Director Earth Path 2391 Pepin Crt Gloucester, ON [email protected]

Page 144 of 156 From: Michelle Graves Sent: Tuesday, April 13, 2021 10:24:24 AM To: Deborah Kiezebrink Cc: Graves Lisa Graves Subject: Request for Support of Outdoor Alternative Education Programs

Good Morning Councillor Kiezebrink,

We hope this email finds you well. We are writing to you today to ask for your support in designating outdoor alternative education programs as essential to the health & well-being of all children who attend these programs and therefore to remain in operation during province-wide shutdowns and stay- at-home orders.

Unfortunately, as is the case for many Outdoor/Nature/Forest school alternative education programs throughout the province, we have been most closely categorized as “day camps” within the Ontario COVID-19 Response Framework, which have been required to close during the province-wide shutdowns (March - May 2020 & January/April 2021); this has not only adversely affected the children & families who attend our programs but has also created challenges for us as a small business.

Here at Dogwood Acres (Crossley Aquatics Ltd), located in Port Perry, we spend our entire day outside, exploring & playing in the natural environment, building friendships & community, developing problem- solving & critical thinking skills and reconnecting children with nature to promote environmental awareness & appreciation. Our school year programs run as 2 cohorts, each with 12 children & 3 facilitators with additional health & safety measures in place, following the recommendations & best practices of our regional & provincial health units and Ontario public/private schools, such as wearing masks, to ensure our programs are safe for all those who attend.

The attached letter, written by Nikki Satira of Earth Path in Ottawa, outlines the need to reconsider how such programs fall into the Ontario COVID-19 Response Framework, especially given the overall health benefits to children and the reduced risk of transmission in an outdoor setting when following appropriate health & safety measures.

The Outdoor/Nature/Forest school community is urgently seeking support to have our programs reopen during this province-wide shutdown to allow children to return to safe, outdoor activities that support their physical & mental health.

Thank you for your time. We appreciate your assistance & look forward to working together to get children back outside!

Sincerely,

Lisa, Brad & Michelle Graves

Crossley Aquatics Ltd/Dogwood Acres 620 Scugog Line 4, Port Perry, ON L9L 1B5 416-526-4671 or 905-429-1498 https://www.crossleyaquatics.com/dogwood-acres-forest-school.html

Page 145 of 156 THE CORPORATION OF THE TOWNSHIP OF SCUGOG

BY-LAW NUMBER 18-21

BEING A BY-LAW TO AMEND BY-LAW 20-19, BEING BY- LAWS TO ADOPT TERMS OF REFERENCE FOR THE SCUGOG TOURISM ADVISORY COMMITTEE

WHEREAS the Municipal Act, 2001, as amended, provides that a Council of a municipality may establish Advisory and other Committees;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG Enacts As Follows:

1. THAT By-law 20-19 be amended by removing Section 2 Committee Composition from the Terms of Reference in its entirety and replacing it with the following:

“Section 2 Committee Composition

The Committee shall be composed of eight (8) voting members, 1 of which shall be a member of Council, 1 representative from the Scugog Chamber of Commerce, 1 representative from the Port Perry BIA, 1 business owner or lake-based tourism operator, and 4 citizen members to be selected by Council.

A Council member shall be appointed to the committee to provide continuity between the committee and Council and shall be a voting member of the committee. An alternate Council member shall also be appointed to act only if the appointed Council member is unable to attend the meeting for any reason. The Mayor is a member ex-officio. Youth members (ages 13 – 18) are encouraged and welcomed and would be appointed by Council as non-voting members.”

2. THAT the remainder of By-Law 20-19 remains unchanged; and

3. THAT this By-law shall come into full force and effect on the day of passing.

READ a First, Second and Third time and finally passed this 31st day of May, 2021.

MAYOR, Roberta A. Drew

CLERK, Becky Jamieson

Page 146 of 156 THE CORPORATION OF THE TOWNSHIP OF SCUGOG

BY-LAW NUMBER 19-21

BEING A BY-LAW TO AUTHORIZE THE ASSESSMENT REVIEW BOARD TO EXERCISE COUNCIL’S FUNCTIONS FOR AN APPLICATION FOR SICKNESS OR EXTREME POVERTY

WHEREAS, subsection 357(1)(d.1) of the Municipal Act, 2001, authorizes applications to be made by any person to the Council of a municipality for the cancellation, reduction or refund of taxes levied in the year in respect of which the application is made where such person is unable to pay taxes because of sickness or extreme poverty;

AND WHEREAS, subsection 357(11) of the Municipal Act, 2001, authorizes the Council of a municipality to pass a by-law to exercise the powers and functions with respect to applications made under subsection 357(1)(d.1);

AND WHEREAS any such by-law passed by the Council of the municipality shall apply to applications made in and after the year in which such by-law passed and shall continue to apply until repealed;

AND WHEREAS it is deemed expedient an appropriate by the Corporation of the Township of Scugog that the Assessment Review Board exercise the functions of the Council under subsection 357(1)(d.1) of the Municipal Act for the current year and each year hereafter until repealed;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG Enacts As Follows:

1. THAT the Assessment Review Board shall exercise the functions of the Council of the Corporation of the Township of Scugog, pursuant to subsection 357(11) of the Municipal Act, 2001, with respect to all applications under subsection 357(1)(d.1) of the Municipal Act for the cancellation, reductions or refund of taxes levied in the year in respect of which the application is made by any persons who are unable to pay taxes because of sickness and extreme poverty ;

2. THAT this By-Law shall become effective upon enactment.

3. EFECTIVE DATE – The provisions of this by-law shall come into force and take effect on the 31st day of May 2021.

READ a First, Second and Third time and finally passed this 31st day of May, 2021.

______MAYOR, Roberta A. Drew

______CLERK, Becky Jamieson

Page 147 of 156 THE CORPORATION OF THE TOWNSHIP OF SCUGOG

BY-LAW NUMBER 20-21

BEING A BY-LAW TO DEDICATE ALL OF PIN 26754-0293(R) BEING MARGUERITE AVENUE ON PLAN N140, TOWNSHIP OF SCUGOG, REGIONAL MUNICIPALITY OF DURHAM, AS A PUBLIC HIGHWAY

WHEREAS certain lands as outlined is this by-law are required to provide drainage outlets by the Corporation of the Township of Scugog;

AND WHERAS the Council of the Corporation of the Township of Scugog deems it desirable to dedicate said lands for the purposes of the a public highway;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG Enacts As Follows:

THAT the lands described as All of PIN 26754-0293(LT) being Marguerite Avenue on Plan N140, Township of Scugog, Regional Municipality of Durham, are hereby dedicated as a public highway.

READ a First, Second and Third time and finally passed this 31st day of May, 2021.

MAYOR, Roberta A. Drew

CLERK, Becky Jamieson

Page 148 of 156 THE CORPORATION OF THE TOWNSHIP OF SCUGOG

ZONING BY-LAW NUMBER 21-21

BEING A BY-LAW TO BE PASSED PURSUANT TO THE PROVISIONS OF SECTION 34 OF THE PLANNING ACT, R.S.O. 1990, TO AMEND ZONING BY-LAW 14-14 WITH RESPECT TO PART OF LOTS 17-18, CONCESSION 5, (1691 KING STREET AND 259 UNION AVENUE) (ROLL #s 010.008.08300 and 010.008.36070), WARD 2

WHEREAS the owners of lands located in Part of Lots 17-18, Concession 5 (1691 King Street and 259 Union Avenue), Ward 2, made an application to the Township of Scugog (Zoning By-law Amendment Application Z/08/2018) to amend Zoning By-law 14-14;

AND WHEREAS the Council of the Corporation of the Township of Scugog held a public meeting (November 16, 2020) under Section 34 of the Planning Act with respect to this matter and has considered the application following that public meeting;

AND WHEREAS Council deems that adequate public notice has been given and no further public meeting is required;

AND WHEREAS the matters hereinafter set forth are in conformity with the policies and designations contained in the Official Plans of the Region of Durham and the Township of Scugog as are currently in force and effect.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG HEREBY AMENDS ZONING BY-LAW 14-14 AS FOLLOWS:

1. THAT Schedule B, Map 5 to Zoning By-law 14-14 is hereby amended as follows:

1.1 Part of Lots 17-18, Concession 5 (1691 King Street), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone” to “Urban Residential Multiple Type Three (RM3) Zone”.

1.2 Part of Lots 17-18, Concession 5 (1691 King Street and 259 Union Avenue), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone”, “Urban Partial Service Residential (R3) Zone” and “Environmental Protection (EP) Zone” to “Urban Residential Multiple Type Three Exception (RM3-11) Zone”.

1.3 Part of Lots 17-18, Concession 5 (1691 King Street and 259 Union Avenue), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone”, “Urban Partial Service Residential (R3) Zone” and “Environmental Protection (EP) Zone” to “Urban Residential Multiple Type Three Exception (RM3-12) Zone”.

Page 149 of 156 By-Law No. 21-21

1.4 Part of Lots 17-18, Concession 5 (1691 King Street and 259 Union Avenue), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone”, “Urban Partial Service Residential (R3) Zone” and “Environmental Protection (EP) Zone” to “Urban Residential Multiple Type Three Exception (RM3-13) Zone”.

1.5 Part of Lots 17-18, Concession 5 (1691 King Street and 259 Union Avenue), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone”, “Urban Partial Service Residential (R3) Zone” and “Environmental Protection (EP) Zone” to “Urban Residential Multiple Type Three Exception (RM3-14) Zone”.

1.6 Part of Lots 17-18, Concession 5 (1691 King Street and 259 Union Avenue), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone”, “Urban Partial Service Residential (R3) Zone” and “Environmental Protection (EP) Zone” to “Urban Residential Multiple Type Three Exception (RM3-15) Zone”.

1.7 Part of Lots 17-18, Concession 5 (1691 King Street), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone” to “Environmental Protection (EP) Zone”.

1.8 Part of Lots 17-18, Concession 5 (1691 King Street), Township of Scugog, Regional Municipality of Durham, more particularly shown on Schedule “A” attached hereto, is changed from “Future Development (FD) Zone” to “Open Space (OS) Zone”.

2. THAT Table 9.7.6. be amended by adding the Urban Residential Multiple Type Three Exception 11 (RM3-11) Zone as follows:

Urban Residential Multiple Permitted/Prohibited Type Three Zone Regulations Uses (RM3) Exception Number RM3 – 11 Notwithstanding the definition of ‘Height’ or ‘Building Height’ in Part 3 of this By-law, the definition of ‘Height’ or ‘Building Height’ for the lands zoned RM3-11 shall be the vertical distance measured from the Average Finished Grade at the front of the building to the mid-point of the roof.

Maximum width of driveway and garage of a Townhouse: 50% of the Lot Frontage

Minimum Lot Area: Townhouse Dwelling Unit with 2 walls attached to adjoining units: 172m² Townhouse Dwelling Unit with 1 wall attached to adjoining unit and where

Page 150 of 156 By-Law No. 21-21

the Lot is not a Corner Lot: 225m² Townhouse Dwelling Unit with 1 wall attached to adjoining unit and where the Lot is a Corner Lot: 285m²

Minimum Lot Frontage for a Townhouse Dwelling Unit with 1 wall attached to adjoining unit and where the Lot is not a Corner Lot: 7.5m

Maximum lot coverage: 50%

Minimum Interior Side Yard: Townhouse Dwelling Unit with 2 walls attached to adjoining units: 0m Townhouse Dwelling Unit with 1 wall attached to adjoining unit and where the Lot is not a Corner Lot: 1.2m on one side, 0m on the other side Townhouse Dwelling Unit with 1 wall attached to adjoining unit and where the Lot is a Corner Lot: 0m

3. THAT Table 9.7.6. be amended by adding the Urban Residential Multiple Type Three Exception 12 (RM3-12) Zone as follows:

Urban Residential Multiple Permitted/Prohibited Type Three Zone Regulations Uses (RM3) Exception Number RM3–12 Notwithstanding the definition of ‘Height’ or ‘Building Height’ in Part 3 of this By-law, the definition of ‘Height’ or ‘Building Height’ for the lands zoned RM3-12 shall be the vertical distance measured from the Average Finished Grade at the front of the building to the mid-point of the roof.

Maximum lot coverage: For up to one and a half Storey Dwelling: 50% For more than one and a half Storey Dwelling: 45%

Page 151 of 156 By-Law No. 21-21

4. THAT Table 9.7.6. be amended by adding the Urban Residential Multiple Type Three Exception 13 (RM3-13) Zone as follows:

Urban Residential Multiple Permitted/Prohibited Type Three Zone Regulations Uses (RM3) Exception Number RM3 – 13 Notwithstanding the definition of ‘Height’ or ‘Building Height’ in Part 3 of this By-law, the definition of ‘Height’ or ‘Building Height’ for the lands zoned RM3-13 shall be the vertical distance measured from the Average Finished Grade at the front of the building to the mid-point of the roof.

Minimum Lot Area for a Single Detached Dwelling: 360m²

Maximum lot coverage: For up to one and a half Storey Dwelling: 50% For more than one and a half Storey Dwelling: 45%

Minimum Required Interior Side Yard Setback to a Private Garage for a Single Detached Dwelling: 0.6 m

5. THAT Table 9.7.6. be amended by adding the Urban Residential Multiple Type Three Exception 14 (RM3-14) Zone as follows:

Urban Residential Multiple Permitted/Prohibited Type Three Zone Regulations Uses (RM3) Exception Number RM3 – 14 Notwithstanding the definition of ‘Height’ or ‘Building Height’ in Part 3 of this By-law, the definition of ‘Height’ or ‘Building Height’ for the lands zoned RM3-14 shall be the vertical distance measured from the Average Finished Grade at the front of the building to the mid-point of the roof.

Minimum Lot Area for a Single Detached Dwelling: 405m²

Maximum lot coverage: For up to one and a half Storey Dwelling: 50% For more than one and a half Storey Dwelling: 45%

Page 152 of 156 By-Law No. 21-21

Minimum Required Interior Side Yard Setback to a Private Garage for a Single Detached Dwelling: 0.6m

6. THAT Table 9.7.6. be amended by adding the Urban Residential Multiple Type Three Exception 15 (RM3-15) Zone as follows:

Urban Residential Multiple Permitted/Prohibited Type Three Zone Regulations Uses (RM3) Exception Number RM3 – 15 Notwithstanding the definition of ‘Dwelling, Linked’ in Part 3 of this By- law, the definition for ‘Dwelling, Linked’ for the lands zoned RM3-15 shall be semi-detached dwellings attached for any portion of the foundation wall.

Notwithstanding the definition of ‘Height’ or ‘Building Height’ in Part 3 of this By-law, the definition of ‘Height’ or ‘Building Height’ for the lands zoned RM3-15 shall be the vertical distance measured from the Average Finished Grade at the front of the building to the mid-point of the roof.

Minimum Lot Area for a Semi- Detached or Linked Dwelling: 270m²

Maximum lot coverage: For up to one and a half Storey Dwelling: 50% For more than one and a half Storey Dwelling: 45%

7. THAT in all other respects the provisions of Zoning By-law 14-14 as amended, shall continue to apply.

8. THAT Schedule “A” attached hereto is hereby declared to form part of this By- law.

This By-law shall come into force in accordance with Section 34 of the Planning Act.

READ a First, Second and Third time and finally passed this 31st day of May, 2021.

MAYOR, Roberta A. Drew

CLERK, Becky Jamieson

Page 153 of 156 By-Law No. 21-21

Page 154 of 156 THE CORPORATION OF THE TOWNSHIP OF SCUGOG

BY-LAW NUMBER 22-21

BEING A BY-LAW PASSED PURSUANT TO THE PROVISIONS OF SECTION 50(7) OF THE PLANNING ACT, R.S.O. 1990, c.P.13, TO EXEMPT CERTAIN LANDS FROM PART LOT CONTROL, BEING LOTS 32 & 66, PLAN 40M-2675, IN THE TOWNSHIP OF SCUGOG, REGIONAL MUNICIPALITY OF DURHAM

WHEREAS pursuant to the provisions of Section 50(7) of the Planning Act, R.S.O. 1990, c.P.13, the Council of a municipality may by by-law provide that Subsection 50(5) of the Act, being Part Lot Control, does not apply to certain lands within a plan of subdivision designated in the by-law;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG HEREBY ENACTS A BY-LAW AS FOLLOWS:

1. THAT Subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13, does not apply to the following lands located within a plan of subdivision:

ALL AND SINGULAR those parcels or tracts of lands and premises situate, lying and being in the Township of Scugog, Regional Municipality of Durham and being composed of Lots 32 and 66, PLAN 40M-2675.

2. THAT this By-law shall not come into effect until approved by the Regional Municipality of Durham.

3. THAT this By-law shall expire on June 1, 2023 and thereafter, Subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13 shall apply to all of the lands described in Paragraph 1.

READ a First, Second and Third time and finally passed this 31st day of May, 2021.

MAYOR, Roberta A. Drew

CLERK, Becky Jamieson

1 Page 155 of 156 THE CORPORATION OF THE TOWNSHIP OF SCUGOG

BY-LAW NUMBER 23-21

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE REGULAR MEETING OF COUNCIL HELD MAY 31, 2021

WHEREAS it is desirable that Council, by By-Law, adopt the proceedings of the Council at each meeting:

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SCUGOG Enacts As Follows:

1. THAT the action of the Council of the Corporation of the Township of Scugog at its Regular Meeting held May 31, 2021 and in respect of each recommendation contained therein and in respect of each motion, resolution and other action passed and taken by the Council at its meeting is, hereby adopted, ratified and confirmed as if all such proceedings were expressly in this By-law.

2. THAT the Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and the Mayor and Clerk are hereby directed to execute all documents necessary in that behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal of the Corporation to all such documents.

READ a First, Second and Third time and finally passed this 31st day of May, 2021.

MAYOR, Roberta A. Drew

CLERK, Becky Jamieson

Page 156 of 156