EARLY VOTING ELECTION OFFICIALS HANDBOOK
PRIMARY ELECTION MARCH 17, 2020 ALL LOCATIONS March 2 to March 16, 2020
EARLY VOTING HOTLINE For use during the days/hours scheduled for Early Voting 312-263-1394
GRACE PERIOD VOTING HOTLINE For use during the days/hours scheduled for Grace Period Voting 312-269-0990
HUMAN RESOURCES For employment issues. 312-269-7950
COMPUTER SUPPORT HOTLINES 312-269-7955, 312-269-1621, 312-269-3265 OR 312-269-4049
Chicago Board of Election Commissioners 69 W. Washington Street, Suites 600/800 Chicago, Illinois 60602 (Election Support and Human Resources located in Suite 800)
TABLE OF CONTENTS
TABLE OF CONTENTS ...... 1-3 SUPPLY LIST ...... 4 WORKSTATION DIAGRAM ...... 5-6 EARLY VOTING ROOM DIAGRAM ...... 7
CHAPTER 1: OVERVIEW ...... 8-9 A. Early Voting Information ...... 8 B. Early Voting Election Officials (Attendance, Conduct and Judges of Election) ...... 8 C. Administrator Information ...... 9 D. Board Support ...... 9
CHAPTER 2: EQUIPMENT SETUP ...... 10-18 A. General Setup Information ...... 10 B. Workstations ...... 10 C. Assemble the Ballot Box for the Ballot Scanner...... 10 D. Set up the Ballot Scanner...... 11 E. Set up the Touchscreen Voting Unit...... 14-16 F. Set up the Laptop Computers ...... 17 G. Login to Board’s System on ...... 17 Voter Card Activator Device ...... 18
CHAPTER 3: MORNING PROCEDURES BEFORE EARLY VOTING BEGINS ...... 19-23 A. Verify Opening Seal Accountability Form ...... 19 B. Election Official Workstations ...... 19 C. Login to Board’s Database with Laptop Computers ...... 19 D. Open Polls ...... 19 E. Record the Ballot Counter Numbers from the Scanners on the Daily Ballot Statement ...... 19 F. Complete Daily Touchscreen/Ballot Box Seal Forms ...... 19 G. Set out the No Electioneering Cones ...... 19 H. Collect Pollwatcher Credentials ...... 20 Maintain the Campaign Free Zone ...... 20 Who’s Allowed in the Early Voting Polling Place ...... 21 Pollwatchers ...... 22-23
1 CHAPTER 4: PROCESSING VOTERS AND ISSUING VOTER ACTIVATION CARDS ...... 24-27 Who May Vote ...... 24 A. Application Process for Voter (Form 14EV and Laptop Computers) ...... 24-26 Form 14EV Application for Early Voting Ballot (Sample Form) ...... 26 B. Issuing Voter Cards for Touchscreen Unit ...... 26-27 C. Number and Insert Application for Early Voting Ballot in Binder ...... 27 D. Audio feature for Voter Card Activation ...... 27 E. Checking the Status of a Voter Card ...... 27
CHAPTER 5: VOTING FORMS AND PROCEDURES ...... 28-38 A. Voting by Consolidated Voter’s Affidavit (Form 1EV) ...... 28-30 B. Form 1EV Affidavit (Sample Form) ...... 31-33 C. Challenging a Person’s Right to Vote ...... 33 D. Voting a Provisional Ballot ...... 34-38 Who Are Provisional Voters ...... 34 Completing a Provisional Voter Affidavit ...... 35 Form 14EV ...... 36 Save Provisional Record ...... 36 Creating a New Laptop Provisional Record ...... 36-38
CHAPTER 6: ADDITIONAL RESPONSIBILITIES DURING THE DAY ...... 39-41 A. Provide Voting Assistance ...... 39 Courtesies ...... 39 Voting Aids (Audio Controller, Audio/Visual and Sip and Puff Device) ...... 39-41 B. Voter Claims to Have the Wrong Ballot ...... 41
CHAPTER 7: STATEMENTS AND FORMS TO BE COMPLETED ...... 42-43 A. Seal Accountability Form ...... 42 B. Daily Ballot Statement ...... 42 C. Correction Statement (typo errors) ...... 42 D. Daily Time Report ...... 42 E. Investigator Sign in Sheet ...... 43 F. Final Ballot Statement ...... 43 G. Used Seal Envelope ...... 43 H Polls Open/ Close Serial Number Statement Form ...... 43 I. Returned Early Voting Materials Statement ...... 43
2 CHAPTER 8: DAILY EVENING PROCEDURES AFTER EARLY VOTING ENDS ...... 44-45 A. Record the Ballot Scanner Units Public Counter Numbers ...... 44 B. Determine Number of Ballots Cast ...... 44 C. Verifying Ballots Cast on the Ballot Scanner ...... 44 D. Resolution of Verification Process ...... 44 E. Print Interrupt Tapes ...... 44 F. Remove ballots from the Ballot Box ...... 44 G. Secure Card Activator Device ...... 44 H. Secure Laptop Computer ...... 44 I. Prepare 47EV Envelope for Evening Delivery ...... 45 J. Prepare Return of Early Voting Materials Statement ...... 45 K. Inventory Supplies ...... 45 L. Secure all Forms, Supplies and Equipment ...... 45
CHAPTER 9: CLOSING THE POLLS ON THE LAST DAY ...... 46 A. Close the Polls on the Touchscreen Voting Units and Printers ...... 46 B. Closing Out the Scanner ...... 46 C. Complete the Final Ballot Statement ...... 46 D. Securing Voting Material for Return to the Board ...... 46
CHAPTER 10: FINAL BREAKDOWN EARLY VOTING LOCATION ...... 47 A. Load and Lock the Materials ...... 47 B. Completed Material Delivered to the Board ...... 47
CHAPTER 11: CODES WITH DESCRIPTIONS ...... 48
TROUBLESHOOTING GUIDE FOR BALLOT SCANNER ...... 52
TROUBLESHOOTING GUIDE FOR TOUCHSCREEN VOTING UNIT ...... 55
3 EARLY VOTING SUPPLY LIST Form 21EV
EARLY VOTING EMPLOYEES: If any items are missing, or you run short of supplies, call 312-263-1394.
Voting Equipment: 2 Workstations 9 Touchscreen Voting Units and Printers Questions? 4 Card Activator Devices (in laptop case) Call 312-263-1394 4 Laptop Computers (2 in each Workstation) 30 Voter Activation Cards (in Supply Bag) 4 UPS’s (cyber power) 2 ballot scanners Envelope containing Forms: General Supplies: 5 extension cords and 6 power strips List of all Candidates Form 1 - Consolidated Voter’s Affidavit Ground covers for equipment power cords Spanish, Chinese and Hindi Translations of Form 1 (4 long ground covers and 8 short ground covers) Form 1A - Notice to Persons giving Assistance Bag containing 2 extra Scanner Printer Form 276P Provisional Voter Affidavit Paper rolls Spanish, Chinese and Hindi Translations of Form 276P Bag containing 40 Green Seals (to be used to lock Touchscreen Voting Instructions (English instructions the Workstations) 60 Blue Binders for Early Voting Applications inside the Touchscreen privacy screens plus extra) Spanish/Chinese/Hindi Touchscreen Voting Envelope containing 250 Red Seals (to be used for Instructions Touchscreen and ballot scanners) 20 packets of Form 500 Vote By Mail Ballot Application, Used Seals Envelope instructions and return envelope 2 Blue “No Electioneering” cones 100 foot string 5 Clipboards Envelope containing Signs & Statements Investigator Sign in Sheets Early Voting sign with arrows Secure Bankers Bag Form 25EV - Electioneering Prohibited/No Smoking 100 White tie seals for ballot box Form 177EVL - Early Voting Locations sign 30 Privacy Sleeves Daily Ballot Statements 4 Provisional Privacy Sleeves Form 256 - Are You Registered to Vote sign Investigator Bag Labels for ballot envelopes Ballot Paper Correction Statement (typo errors) 6 Black Sharpies Returned Early Voting Materials Statement (3 part) Supply Bag Containing: Polls Open/Closed Serial Number Statement 30 Voter Activation Cards (in front pocket) Final Ballot Statement 2 Bags with Replacement Headphone Covers Media Credentials 3 Electric outlet adapters Touchscreen/Ballot Box Seal Form 1 Needle nose pliers (seal cutters) 2 Rolls of blue painters tape 4 Rolls of scotch tape Administrator Materials: 2 Rolls of duct tape Key Chain with Workstation Key and Safe Key 2 Boxes of pens Board issued phone 1 Box of yellow highlighters Pollworker Card and Key for Scanner 1 Legal pad Envelope containing Time Report Sheets 2 Rubber fingers ID Badges 2 Boxes of paperclips Seal Accountability Forms 1 Pack of rubber bands 1 Calculator 4 Boxes Anti-static screen wipes Envelope containing Grace Period 2 Hand sanitizers Registration Material Zip ties (for banner if applicable)
Items found separately inside Workstation Wristbands Form 14EV - Early Voting Application for Ballot 47EV - Daily Return Envelope (15) Banner (if applicable) Return Ballot Envelopes (15)
4 WORKSTATION: A
WORKSTATION A: PRIOR TO SETUP Data and Power Behind Case Data and Power
l l
l l
l
l
l
l
l
Data Jack
Power Cord Key Safe Folding Doors Stick on the Side Supplies Card Activator Device Laptop Drawer Drawer
Soft Counter Top WORKSTATION A: AFTER SETUP Slide Out Drawer for Supplies
Slide Out Drawer
for Supplies
l l
l l
l
l
l
l
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Make sure to use the correct Data Jack to hook up laptop and connect to system
5 WORKSTATION: B
WORKSTATION B: PRIOR TO SETUP
Data and Power Data and Power SCANNER SCANNER
We Speak Your Language
Data Jack Power Cord Cones Folding Doors Stick on the Side Supplies and Chairs Laptop Drawer
Soft Counter Top WORKSTATION B: AFTER SETUP Slide Out Drawer for Supplies
Slide Out Drawer for Supplies
Make sure to use the correct Data Jack to hook up laptop and connect to system
6
Drawer Drawer Drawer Drawer
Laptop Laptop Laptop Laptop
EV WORKSTATION A WORKSTATION EV EV WORKSTATION B WORKSTATION EV V E TABLE V POWER CORD AND INTERNET COVERED BY LINES OUT TO WALL LONG GROUND COVER E TABLE V E TABLE V E TABLE SCANNER V E TABLE V E TABLE
EV EV TABLE TABLE V E TABLE
7 CHAPTER 1: OVERVIEW
A. Early Voting Information: Touchscreen Voting Units, c) No slogans of any type are Registered voters may cast their printing of ballot, and permitted on clothing, e.g. ballots during the 15th day scanning ballot through Nike, etc. through the day prior to an election the scanner after an Election d) Hats should not be worn by personal appearance at any of Official initials the ballot. in the Early Voting polling the Early Voting locations. No 5. Complete all the various record place room. photo ID is required and no keeping forms. reason is necessary for Early 6. Print 3 Interrupt tapes. Place Early Voting Election Officials Voting. All locations are open one in the ballot bag, one in the Conduct: the following days/hours: 47EV envelope and keep one in 1. You must conduct yourself the workstation. Power down in a professional manner at Monday, March 2nd through scanner and place it inside all times. Saturday, March 7th from Workstations. 2. No profanity/foul language. 9 a.m. to 5 p.m. 7. Secure the equipment and 3. No use of personal cell Sunday, March 8th and forms inside the workstations phones during working hours Sunday, March 15th from each night and at the close of in the voting room. 10 a.m. to 4 p.m. Early Voting. 4. No use of personal laptop computers, iPAD, iPOD or Monday, March 9th through 8. Reseat scanners every DVD players or headphones Friday, March 13th from morning. during working hours. 9 a.m. to 7 p.m. Early Voting Election Officials 5. At no time is food/drink Saturday, March 14th Attendance Information: permitted at your work from 9 a.m. to 5 p.m. 1. For any employment questions stations, please eat and drink Monday, March 16th from call Human Resources at away from the equipment 9 a.m. to 5 p.m. 312-269-7950. If you can’t and work materials. report to your site, you 6. You may not bring your child ONLY PERMANENT locations must call this number prior with you to work at your site. will be open until 7 p.m. on to 8 a.m. 7. If you violate rules and Monday, March 16th. 2. You must sign in and out on the procedures, you may be Time Report everyday in order subject to termination. B. Early Voting Election Officials: to be paid correctly. Early Voting election officials have 3. If you are late or leaving Judges of Election: the following responsibilities. early, HR must be notified At every Early Voting location, two 1. Pick up and drop off materials immediately and you must of the Election Officials will also at 69 W. Washington on indicate the correct serve in the capacity of Judges of designated days. time on the Time Report. Election. One Democratic and one 2. Set up the voting room on 4. You must follow the dress code: Republican judge will be assigned to the designated date. a) Casual dress may be worn each location. The Judges of Election 3. Arrive at your location by however, no sweat pants or will sign affidavits and give assis- 8:30 a.m. (unless instructed to baggy clothes are permitted. tance when necessary. All Election arrive earlier). Jeans are acceptable, please Officials and Judges of Election are 4. Process voters by completing dress neat and presentable equal in authority at the Early Voting the necessary forms, saving as you are representing the location and are responsible for the voting record on the Board. all duties at the location. The laptop computer, activating b) No political items may be Administrator is in charge of all a voter card, providing worn including buttons, t-shirts, workers at each location. instructions for using the hats, etc.
8 C. Early Voting Administrator: 5. Crowd Control 1. Time Record Sheet The Administrator is in charge During the Early Voting day, 2. Any Pollwatcher of the Early Voting Site and will the Administrator will monitor Credentials have a Board issued telephone, the flow of voters into and out 3. Completed Affidavits a key chain containing a of the voting room, or delegate (Form 1EV) Workstation key, a Safe key, someone for this task. During 4. Any returned Vote By Mail also a lanyard with poll worker busy voting periods, the ballots from completion card for the Touchscreen and Administrator should collect of Form 1EV, Box 2 key for the scanner. The Early voter cards, privacy sleeves 5. Touchscreen/Ballot Box Voting Administrator must be and pass out wristbands. The Seal Form able to handle all normal duties Administrator should also help 6. Yellow Voter Correction in processing early voters and at the other workstations Sheet will also be responsible for the during breaks and lunches. 7. Paper ballots following: 8. Daily Ballot Statement 6. Periodically monitor the 9. Application Binders 1. Call the Early Voting Hotline Campaign Free Zone. Ensure containing Form 14EV to Check in and out Everyday. the “No Electioneering” cones (one from each Laptop) haven’t been moved and the 2. Manage Election Officials 10. Provisional Voter area is clear of campaign Ensure the election officials Affidavits, Form 276P materials. are following procedures and 11. Envelope 47GP containing acting appropriately. 7. Ensure the Board issued Grace Period materials telephone is charged and is 12. One Interrupt Tape from 3. Schedule Breaks and Lunches answered during work hours. the ballot scanner In order to keep the voting The Board issued telephone process running smoothly, the 10. Deliver Materials to the is for official business Administrator will schedule Board’s Office only. Must not be used for the breaks and lunches so that The Administrator is required personal calls. the location is not short-staffed to return materials to the during busy voting periods. 8. Handle problems that may Board’s Office (drop off The times for breaks and arise with the public. at designated location at lunches may vary from one 69 W. Washington) on 9. Coordinate Materials for day to the next. Ensure the last day, Monday, Evening Deliveries election officials are taking March 16th. The Administrator must breaks accordingly and not ensure all the correct materials taking more time than D. Board Support: are in the 47EV envelope allowed. The Board will be available for the evening delivery to answer procedural questions 4. Verify Time Record Sheets by the investigator and ensure and help with equipment The Administrator must verify Section 1 is completed on problems. Call the Early Voting the working hours of the other the Returned Early Voting Hotline at 312-263-1394. Election Officials and sign the Materials Statement. Remove daily Time Record Sheet. the pink copy for your records and attach the other copies (white and yellow) to the Envelope 47EV. This envelope must contain the following:
9 CHAPTER 2: EQUIPMENT SETUP
A. General Setup Information Workstations each night. A green The Early Voting room will be seal must be used to secure the set up on the designated date. locked Workstations each night. The Touchscreen units will Record the green seal number on remain in place for the duration the Daily Ballot Statement. of Early Voting. The scanner will Electrical Power Cord – when you be removed and placed in the pull this cord from the worksta- Workstation at the end of each tion listen for clicking sounds. day. The cords and ground When this sound occurs, the cord covers can remain taped/secured will remain in place. When you to the floor. The chairs, and pull on the cord and do not hear extension cords with ground this sound, it will retract. You will 10-C (1) covers should also be arranged keep this cord plugged in through and put in place at this time. In the duration of Early Voting. addition, all the signs should be posted. A sample Early Voting C. Assemble the Ballot Box for the room setup is on page 7. The Ballot Scanner. Card Activator Device and laptop To set up the ballot box and ballot computers will remain plugged in scanner correctly, carefully follow and in place in the drawers of the the instructions and diagrams. Workstations, ensure the Work- You’ll find the ballot scanner stations are locked and sealed and the parts for the ballot box in every evening. The ballot box the ESC. will remain where you set it up. Only break the seals on the top at When we talk about the ballot the end of the day. scanner, we sometimes use the 10-C (2) term scanner for short. B. Workstations Each location will receive 1. Start with the ballot box. Remove one ESC containing printers, the three parts of the ballot box Touchscreens, one Ballot Box (top, bottom, and collapsible and two Workstations (A & B). body) from the ESC. Work-station A contains a safe 2. Place the box-bottom on the floor. and both have two (2) pull out drawers to hold the laptop and 3. Unfold the collapsible body into card activator device. Each a box, and place it on the box- drawer has an electrical power bottom. The white arrow and the strip and data line connection. Board logo are on the front of the The main power cord pulls out of box. Make sure the front of the the workstation and the front also box bottom with the white arrow 10-D contains the connection for the and the front of the box body are facing the same direction. Secure data line which will then be On the top and body of the ballot plugged into the wall jack. The the box-bottom to the body of the box, the arrows must point toward Workstations will contain the box with red tie seals on all four each other. The front of the scanner and the front of the ballot supplies and forms as listed on sides. You must record the seal numbers on the Touchscreen/ box must be on the same side, the Supply List. All material and facing the same direction. scanner will be locked inside the Ballot Box Form).
10 4. Place the box-top on the body. D. Set up the Ballot Scanner. Now you’re ready to set up the ballot scanner. Follow these steps: The white arrow on the top must IMPORTANT: The ballot scanner line up with the white arrow on must remain plugged in ALL A. Prepare the ballot scanner. the body. DAY. If there’s a power outage, 1. Verify that the seal numbers on 5. Locate the ballot scanner inside immediately call the Early Voting the administrator, poll worker, the red ballot scanner box. Place Hotline at 312-263-1394. printer and modem port door the ballot scanner on top of the are the same as on the Seal Before you set up the scanner, take ballot box and lock it into place. Accountability Form. If the seal a look at the diagrams on this page. Make sure that the front of both of numbers are not the same In the scanner diagram, look for the the ballot box and the scanner are or if the seals are missing, ballot counter on the display screen, on the same side, facing the same immediately call the Early paper tape, security key and memory direction. Use the latch on the Voting Hotline at 312-263-1394. card doors. top of the ballot box to securely • The ballot counter will show lock the ballot scanner into place. you the number of ballots Security Secure the latch with a white tie Key accepted by the scanner. seal. Secure the box-top to the • The paper tape will display the body of the box with white tie zero report at the beginning of Cast Return seals on all four sides. You must
the first day, and the interrupt C.B.O.E C.B.O.E record the seal numbers on the 833005 833005 tape at the end of every day. Touchscreen/Ballot Box Form. • The security key will be used 2. Plug the power cord into the to log in to the ballot scanner in rear of the scanner. Run the the morning and in the evening power cord through the grooves when you power down. Print 3 of the ballot box. Ensure that interrupt tapes before you the power cord does not power down. present a tripping hazard by taping it to the ballot box and Key Security • The memory cards are on the front of the scanner, sealed floor, if necessary. Then plug it inside the administrator and poll into a power outlet. worker doors. They will store FUSE vote totals and will be returned 12VDC
ID to the Board on March 16, SWITCH the last day.
100% NOTE: You’ll find an extension Please Insert Ballot cord and the adapter in the Workstation.
REMEMBER: Don’t break the
Language seals on the administrator and
Ballot Counter: 00000 03/17/2020 5:15:50 AM poll worker doors at any point in the day. You’ll break these on March 16th at the close of Early Voting and bring them to the Board’s office.
11 B. Powering on the ballot scanner. 3. Using the plastic pointer, enter 5. From the main menu screen 1. With a plastic pointer press and the password and press enter. select poll management. hold the power button, located Tap open polls and select on the front left side, and confirm. The ballot scanner release once you hear a beep. will automatically print a Look for a solid green light on Morning Zero Tape. Remove
3 2 6 1 the front left of the scanner. 5 the Morning Zero Tape, place 9 4 8 7 Enter 0 Wait for the scanner to turn on. Cancel it inside the 47EV envelope
for the nightly delivery. All SEAL
Cast Return Election Officials must sign the Morning Zero Tape after it is done printing. Press 4. On the ballot scanner screen continue once the Morning confirm that the date and Zero Tape is finished printing. 2. The security key will be on the the time of day are correct. If any of the information is lanyard with the pollworker Poll Closed 100% Poll Closed 100% incorrect, immediately call card. Place the security key on Main Menu Poll Management
the security key port found on the Early Voting Hotline at Poll Management Open Polls . . . the left side of the scanner and 312-263-1394. Press confirm Utilities hold for at least two seconds. if correct.
Once the password screen ✕ Exit Back
Ballot Counter: 00000 03/17/2020 5:15:50 AM Ballot Counter: 00000 03/17/2020 5:15:50 AM appears, remove the security Poll Closed 100% 1 2 key from the security key port. Today is
March 17, 2020 Poll Closed 100% Poll Closed 100% And the time is
Security Open Poll Confirmation Printing in progress Key ...... 5:15:50 AM . . . . You have chosen to open the poll. Printing copy 1 (of 1 copies) of the Are you sure you wish to continue? zero report
✓ Confirm Change
Ballot Counter: 00000 03/17/2020 5:15:50 AM
✖ Cancel ✓ Confirm Cancel
Ballot Counter: 00000 03/17/2020 5:15:50 AM Ballot Counter: 00000 03/17/2020 5:15:50 AM
Security 3 4 Key ......
Poll Closed 100%
Printing completed Do you want to print another copy of the zero report?
Print again Continue
Ballot Counter: 00000 03/17/2020 5:15:50 AM 5
12 C. Look at the ballot scanner D. Review the Morning Zero Tape. E. Make sure you know where the screen. You’ll see the following All Election Officials must sign the cast and return buttons are. You’ll information on the screen: Morning Zero Tape after it is done use these buttons if a voter has • Ballot counter: 00000 (lower left printing. You’ll see the following inserted a blank ballot. hand corner of the screen) information on the tape: • Date and time (lower right hand • Date of election IMPORTANT: If the ballot scanner corner of the screen) • Location detects an error, the message on • Total Cast: 0 the screen will tell you how to • Total Voters: 0 proceed. Make every effort not 100% to look at the voter’s ballot. Please Insert Ballot • Tabulator Name: ICP EV #
*************************************************** Certification MORNING ZERO TAPE WE, THE UNDERSIGNED, WERE PRESENT City of Chicago Illinois DURING THE OPENING OF THE POLLS Language CHI 20200317 Ver C AND PRINTING OF THIS RECORD AND Tuesday, March 17, 2020 CAN VERIFY THAT ALL CANDIDATE Ballot Counter: 00000 03/17/2020 5:15:50 AM VOTE TOTALS ARE ZERO AT THIS TIME. Tabulator Name ICP EV Test 2 ------Tabulator ID Election Judge Signature 31131
Voting Location ------Early Voting Election Judge Signature
Voting Location ID 2572 ------Election Judge Signature ------Total Cast : 0 Total Regular Cast : 0 ------Total Provisional Cast : 0 Election Judge Signature ------Total Voters : 0 Total Regular Voters : 0 ------Total Provisional Voters : 0 Election Judge Signature ______TOTALS for all Ballots ------Total Cast : 0 Election Judge Signature Total Regular Cast : 0 Total Provisional Cast : 0 Results are zero. Unity ready. ------Tuesday March 17 5:15:05 2009 Total Voters : 0 Total Regular Voters : 0 Total Provisional Voters : 0
If any of the above information on the tape is missing or different, call the Early Voting Hotline at 312-263-1394.
13 E. Set up the Touchscreen 4. Raise the table top up and 2. Gently raise the screen and Voting Unit secure the latches underneath place the bar in an upright NOTE: Only use finger the table to the left and right. position. on touchscreen.
A. Set up the Touchscreen Voting
Election Data Power Printer Booth, touchscreen and printer. Election Data Power Printer 1. Remove the privacy screen from behind the touchscreen voting booth. 2. Set the touchscreen voting booth down with the wheels
on the floor and unlock the
Election Data Power Printer Power Data Election latches to the left and right Printer Power Data Election of the unit. 5. Position the booth so the voter will have privacy while voting. Privacy Screen Make sure the front of the booth faces a wall. There should be a 60-inch turning diameter between the wall and the booth. 3. Verify that all four seal 6. Lock the booth in place by numbers are the same as on locking the latches on the the Seal Accountability Form. wheels. If the seal numbers are not the same or the seals are missing, immediately call the Early Voting Hotline at 312-263-1394.
C. Set up printer. 1. Remove the touchscreen printer and power cord from B. Open the touchscreen voting 3. Unfold the legs by opening the black case. Place next to unit. them outward. touchscreen voting unit inside 1. Remove the touchscreen voting of touchscreen voting booth. unit from the black case. Place on top of touchscreen voting booth. Store foam and black case in ESC.
The card of instructions and the VCA Menu will be inside the touchscreen case.
14 D. Connecting touchscreen voting 3. Plug the touchscreen power F. Powering on the touchscreen unit and printer. cord into a power outlet. voting unit and touchscreen 4. Run touchscreen and printer printer. NOTE: Cords and power cords through the 1. Turn the printer on (power connections are color coded. openings on the back of the button is located on the front 1. Connect the printer cord touchscreen voting booth. of the printer). Press and (purple) into the back of the release. printer. NOTE: Check for tripping
hazards or obstacles. You may HE WLET T-PA CKARD
HEWLET T need to tape down electrical -PAC KARD cords so wheelchairs can move over them and people
don’t trip. 1 1 E. Connecting audio controller to 2 touchscreen voting unit 2. Break yellow seal on Power/2 1. Verify that the accessories cord 2. Plug power cord for printer Printer door located on is plugged into the back of the (orange) into back of the bottom right side. Place the audio controller. printer and into a power outlet. broken seal in the Broken/
Used Seal Bag.
Power Printer Power Power Printer Power
2. Verify the green headphone cord is plugged into the front right side of the audio 3. Press the on switch inside the controller labeled Audio. Power/Printer doors located on
the bottom right side. Power Printer Power
15 4. Wait for touchscreen to 8. On Poll Administration Screen 11. Remove poll worker card. Ensure initialize. verify: that your poll worker card is in 5. Re-seal door with a red seal • Public counter/Total ballots your possession at all times. and record seal number on the printed in the lower left 12. Unfold the privacy screen and Seal Accountability Form. hand corner is at 0 latch it to the metal slots on top 6. Insert poll worker card found • Verify date of the election of the touchscreen voting booth inside the red ballot scanner and current time by sliding it into place. box into card slot with chip facing down. If any of the information is incorrect, immediately call Please insert your authorization card into card reader. the Early Voting Hotline at This Side Up 312-263-1394.
Device: 229010 95% 2019-10-17 | Thursday | 01:54PM
ICX
This Side Up
Poll Administration POLL WORKER
DVS PN: 123-000411 Tabulators ICXEV# 410001 ; ICK EV1 001 V POLL WORKER Open Poll Info
Precinct Ward DVS PN: 123-000411 CLOSED 40
Time/Date Date and 2020-03-17 Tuesday 5:15 AM
Time Settings Print
AVS Controller
Print Status Charge power Print Request Manual Session Activators
✓ 7. Enter password and press xxxxxxxxxx xxxxxxxxxxx xxxxxxxxxx Public counter/ login. Total ballots Total ballots printed: 2 © Dominion Voting printed
Login
************ Enter PIN number 9. Select open poll and press yes.
1 2 3 4 5 6 ! 13. Touchscreen is ready for voters.
7 8 9 Open poll confirmation
DEL 0 CLR Are you sure you want to open the poll? Login Yes
Cancel
P U TE RA
CAST
image
T EC SEL OL V DOWN
LEFT HELP
RIGHT 10. USE YOUR FINGER to write your initials on the screen and press Accept.
Please write down your initials NOTE: Do not open the Click “Clear” if you want to clear the Clear initials and write them again Batteries or Election Data doors at any time. Those are to remain closed and sealed with a red seal throughout the
Accept Cancel entire Early Voting.
IMPORTANT: The voter’s ballot is not cast until they have inserted it into the ballot scanner.
16 F. Set up the Laptop Computers 5. At the end of the day, log out 2. You are ready to process 1. The laptop computers will be of the system and power voters after you complete the placed in the drawers of each down the laptop. However, login procedures (screen-shot Workstation and remain there do not unplug the power 1 on page 26) and you are at throughout Early Voting. The connection or turn off the the EV Voter Search Screen power cord plugs into the power strip. (screen-shot 2 on page 25). back of the laptop computer You can search for all voters 6. Place the card activator and the mouse plugs into the from this screen. The voters device inside the same drawer USB port on the right side. found in a search will be as the laptop so that you may coded with a colored circle 2. Plug the card activator device close the drawer and secure (screen-shot 3 on page 25). into the USB port on the left until the following day. Green indicates voters who side of the laptop. The card 7. Ensure the Workstations are have not cast a ballot. Yellow activator device will remain locked and sealed at the end indicates Vote By Mail voters plugged into the laptop for the of each day. Store the laptop where the Board has not duration of Early Voting. The case in the Workstations. received a valid voted Vote By pictures on page 18 will show Mail ballot. These voters may you how to set up and use this G. Login to Board’s System on cancel their ballot and early equipment. Laptop Computers vote. Gray indicates that the 3. The drawer has a power strip 1. Login information will be voter must show a picture ID. and data line to plug in the provided in a separate Red indicates voters who have laptop. Another data line document for security cast a ballot, or Vote By Mail will need to be plugged into purposes. Refer to these voters where the Board has the front of the workstation laptop computer login received a valid voted ballot. and into the wall jack. If instructions when logging Pink indicates voters who you place the laptop in the in to the Board’s system. have cast a provisional ballot. Right drawer, use the top connection, if you place the laptop in the left drawer, use the bottom connection.
4. Open the laptop cover and press the power button located above the keyboard. Instructions will be provided to login to the Board’s system.
17 VOTER CARD ACTIVATOR DEVICE
This Side Up
VOTER Return Card After Voting
DVS PN: 123-000411
1 2 3
Please insert your authorization card into card reader.
4 5 6
1. Picture of laptop computer 4. Picture of reverse side of voter 6. Picture of the voter card before 2. Picture showing card activator card before inserting into card inserting into the Touchscreen device connected to the left side activation device USB port on laptop 5. Picture of voter card inserted into 3. Picture of the voter card (top) card activation device. The light will go on.
18 CHAPTER 3: MORNING PROCEDURES BEFORE EARLY VOTING BEGINS
A. Verify Opening D. Open Polls 2. Record the seal #’s for the top, Seal Accountability Form On the first morning, remove the bottom and latch from the Make sure the seals were not scanner from the workstation and ballot box. The top and the broken or removed from secure to the Ballot Box. Seal the latch will be the only seals Saturday’s set up. top of the Ballot Box and the that you need to break every latch. Turn the power on, use the opening. The bottom shall B. Election Official Workstations Polls Open/Closed Serial Number remain sealed until the Open the Workstations and pull Statement form to record the red last day. out both drawers. The Voter tie seals used for this process. Cards should be by the Card The Polls will remain open until G. Set out the No Electioneering Activator Device. Set out the last day of Early Voting. Cones all the forms you will be using The blue “No Electioneering” as listed on the Supply List. Be E. Record the Ballot Counter cones should be placed 100 feet sure that the Voting Instructions Numbers from the Scanners on from the entrance to the Early are visible so that you can the Daily Ballot Statement Voting room by using the 100- instruct the voters on using When the scanner has completed foot string to measure the correct the Touchscreen Voting Units. the zero tape record the Ballot distance. For additional informa- Verify that all the signs are Counter number. The Ballot tion see page 20, “Maintain the posted. See the diagram in Counter number will be dis- Campaign Free Zone.” adminsitrator packet for table played on the lower left of the layout for the workstations. screen. The Ballot Counter H. Collect Pollwatcher Credentials number must be recorded on a Collect pollwatcher credentials C. Login to Board’s Database with Daily Ballot Statement. This from those who wish to observe Laptop Computers number must match the closing during the voting day. These Turn on the laptops and login. number for that same unit credentials need to say “Early Follow the instructions listed on from the previous day. On the Voting” and the correct date must page 17. Set the card activator morning of the first day, the be indicated. Credentials are device and voter cards in the Public Counter must read “0.” placed in the 47EV envelope. left side drawer. The laptop For additional information and computer is ready when you are F. Complete Daily Touchscreen/ samples of the Early Voting at the EV Voter Search screen Ballot Box Seal Form Credentials, see pages 22-23, (screen-shot 2 on page 25). If 1. Record Touchscreen serial “Who’s Allowed in the Early you cannot get to this screen, call number and the seals Voting Polling Place.” one of the numbers listed on the numbers for the Election front cover for the Computer Data Door, Battery Door, Support Hotline. Accessories Door and Power/ Printer Door. The only door that you will change a seal for on a daily basis will be the power door. The other three doors will remain sealed.
19 MAINTAIN THE CAMPAIGN FREE ZONE
Electioneering is prohibited The 100 feet is measured from the Electioneering is allowed, by law, within 100 feet of an early voting room where voting is conducted. beyond the Campaign Free Zone polling place. Such behavior However, the following applies: during the time that an early voting includes the soliciting of votes, polling place is open. Individuals A. If the early voting polling place wearing candidate buttons or have the right to engage in politi- room is located on the ground badges, hanging campaign posters, cal discussions, pass out literature, floor, then the cones shall be distributing sample ballots or etc. on any early voting polling placed 100 feet from each campaign literature, and talking place property while the polls are entrance to the polling place about candidates, political parties open, as long as they are beyond room. If the 100 feet ends and/or referenda. the Campaign Free Zone. within the building, the cones Each early voting polling place will shall be placed at the exact spot Remember: Only the area within have two 18" blue cones with the where the 100 feet ends. the Campaign Free Zone is the wording “No electioneering beyond responsibility of the Election B. If the early voting polling place this point” printed on each cone. Officials. You are not required to is located on a floor above or A 100 foot string will be provided monitor or patrol the area outside below the ground floor, then the for you to measure and mark off the of the Campaign Free Zone. cones shall be placed 100 feet 100 foot area. from the nearest elevator or staircase used by voters on the ground floor to access the floor where the polling place is located. If the 100 feet ends within the building, the cones shall be placed at the exact spot where the 100 feet ends.
20 WHO’S ALLOWED IN THE EARLY VOTING POLLING PLACE
Voters, while in the process of Handle and inspect the voting, are allowed in the early applications for ballot, affidavits, Media and Exit Pollsters voting polling place without any type pollwatcher credentials and Members of the news media are of credential. All other individuals voting equipment. issued a special media credential must have a credential, an Election In any location where election that authorizes admission to early Board ID or law enforcement ID materials are handled, the voting locations to photograph, with in order to enter the early voting representative shall surrender to the permission of the early voting polling place. They include: the election officials a copy of a election officials and voters. Media letter of authority from the Board of personnel may not, in any way, Elections containing the name of the interfere with the conduct of the Board of Elections Field representative. No representative election. Media credentials are also Investigators or Employees from any other office is authorized included in your supplies. Board Employees have official to handle election materials. Credentialed media may: identification to show the early The letter of authority should be n Film activities in the polling voting election officials. returned in Envelope 47EV. place, so long as they do not The Board Investigator will check interfere with the balloting on early voting location during process. the voting days. The Investigator Call the Board at n Film any and all election officials should sign the Investigator Sign 312-263-1394 should or pollwatchers. in Sheet every time they visit your any questions arise. n Ask the election officials to report location. Other agents from the how many ballot applications Board of Elections or State Board of have been completed. Elections may appear at your early n Film voters, so long as the filming voting polling place. All Board of does not violate the secret ballot. Elections’ agents must present proper Voters with Children The media should respect the identification badges. A voter may bring children under the requests of any voters who ask age of 18 while they vote, as long as not to be filmed. the children are not being disruptive. Other Law Enforcement Officers Members of the news media and other authorized organizations After displaying their official ID, presenting “exit polling” credentials representatives of the United States Chicago Police Officers to the early voting election officials Attorney’s Office, the Illinois Chicago Police Officers are assigned may interview voters outside the Attorney General’s Office, the Cook to periodically visit early voting location, even if they are within the County State’s Attorney’s Office, the locations. If a police officer is needed Campaign Free Zone—so long as Chicago Corporation Counsel’s for an election-related matter, call they are not inside the room where Office and the State Board of the Board, at 312-263-1394. If there voting is being conducted. Elections, are entitled to: is an issue involving public safety, Enter the early voting location; call 911. View the location and voting procedures; Station themselves where they can see the information on the applications for ballot; 21 POLLWATCHERS
A pollwatcher is a person who An early voting credential is Pollwatcher conduct represents a candidate, political issued by the Board of Elections and Pollwatchers, with proper party, citizens’ organization, or a stamped or signed by a candidate credentials, may remain in the proponent or opponent of a whose name appears on the ballot, early voting polling place all day question of public policy. The or the presiding officer of a citizens’ for morning set-up and evening following are examples of who organization. The credential must be breakdown. They may station might be a pollwatcher: signed by the pollwatcher and given themselves where they can see the to the Early Voting election officials Candidate actions of the election officials. when the pollwatcher enters the Precinct Captain Pollwatchers may not interfere early voting polling place for each Alderman/Committeeman with the orderly conduct of the day of Early Voting. Return all Checker/Watcher early voting and may not handle credentials in Envelope 47EV. election materials. Pollwatchers Although these individuals may use Pollwatchers may substitute for may bring violations of the law these terms to describe themselves, each other during the day as long or improper procedures to the they are all POLLWATCHERS. All as the number of pollwatchers in election officials’ attention. pollwatchers must be registered an early voting polling place, at voters in the State of Illinois. A the same time, does not exceed the pollwatcher is required to have a number allowed. Each pollwatcher Pollwatchers may call credential in order to stay in the early must present and surrender their the Board at 312-263-1394 voting polling place and observe. own credential to the election with questions. Number of Pollwatchers allowed in officials. If a majority of the election an early voting polling place at the officials determine that the early same time are: voting polling place has become To enter an early voting polling overcrowded with pollwatchers place: Two (2) pollwatchers per so as to interfere with the orderly candidate; A. The pollwatcher must give the conduct of the early voting, the One (1) pollwatcher per election officials a credential election officials shall, by lot, limit political party at a primary each day; pollwatchers to a reasonable number. election, two (2) pollwatchers Call the Board at 312-263-1394 for B. The pollwatcher must have a per political party at a general assistance. separate credential for each election; location visited; One (1) pollwatcher per qualified citizens’ organization; C. The pollwatcher may leave and One (1) pollwatcher per return without an additional proponent or opponent of a credential within the same day. question of public policy.
22 Before a location opens During voting hours pollwatchers D. View the signature clip of the pollwatchers may: may: voter. Turn the laptop towards the pollwatcher. They may not A. Observe as the equipment is A. Stand or sit close enough to sit behind the Election Official, checked and the early voting observe all proceedings and view but to the side is allowed. polling place set up; all reasonably requested records relating to the conduct of early E. May write down only the name B. Inspect the voting equipment; voting, provided the secrecy and address information of the C. View the election materials of the ballot remains intact; voter; and forms, but not handle the B. Not be within 5 feet of the F. Inspect the voting equipment election materials; touchscreen unit while voters when not in use by voters; are voting or in a position where G. Challenge the qualifications or they can view the votes being cast; identity of a person appearing C. Hear the election officials to vote; converse with a voter, except H. Bring questions or concerns to during assisted voting; the attention of the election officials.
Sample: Pollwatcher Credentials
FORM 240T
EARLY VOTING POLLWATCHER CREDENTIAL FOR THIRD PARTY
To the Election Official: Early Voting Location______Date______(Name of Pollwatcher)
In accordance with the provisions of law, I hereby appoint______, who resides at
(City, Town or Village)on March 17, 2020. ______, EARLY in theVOTING County of______, POLLWATCHER CREDENTIAL ______,Primary Election FOR A CITIZEN’S Illinois, ORGANIZATION FORM 240CO (Address) Name of Citizen’s Organization ______and who is duly registered to vote in Illinois, to act as a Pollwatcher in the City of Chicago for Early Voting for the To the Election Official: Early Voting Location______(City, Town or Village) Date ______Under penalties provided by law pursuant to Section 29-10 of the Election Code, the undersigned pollwatcher certifies that he or she resides at
______in In accordance the with County the provisions of______, of law, I hereby appoint municipality ______, of______, who resides at (Address) FORM 240R (Name of Pollwatcher) ______, in the County of______, ______Illinois, Chair State of Illinois and is duly registered to vote in Illinois. (Address) ______(City, Town or Village) Party Managing Committee
______Signature of Pollwatcher and who is duly registered to vote in Illinois, to act as a Pollwatcher in the City of Chicago for Early Voting for the Primary Election on March 17, 2020.
Under penalties provided by law pursuant to Section 29-10 of the Election Code, the undersigned pollwatcher certifies that he or she resides at ______in the County of ______,. municipality of ______, (Address) (City, Town or Village) The foregoing is in accordance with the laws of Illinois. The Election Official shall permit the above named onperson March to be17, within2020 the Early Voting Polling Place as such pollwatcher and allow the representativeState of to:Illinois and is duly registered to vote in Illinois. Primary Election EARLY VOTING POLLWATCHER1. Inspect each Touchscreen CREDENTIAL Voting Unit during theFOR hours THE EARLY of Early REPUBLICAN Voting VOTING when not being observingPOLLWATCHER PARTY used (City, theby Town theconduct orvoters. Village) of Early CREDENTIAL Voting. The pollwatcher FOR may THE DEMOCRATIC PARTY 2. Observe all procedures and documents of the Election Officials. ______To the Election Official: Early Voting Location______Date ______To the Election Official: Early Voting Location______Signature Date of Pollwatcher ______Signature of President or Chair The bearer of this credential is permitted in the Early Voting Polling Place for the purpose of In accordance with theprotest provisions to the ofElection law, I hereby Officials appoint against ______, any action in which he/sheIn accordance regards aswith a violation the provisions of the law, of law,but Ihe/she hereby whomust appoint residesabide ______, by at the decision of the Election whoFORM resides 240D at (Name of Pollwatcher) Officials. (Address) He/she shall to not act handle as a Pollwatcher the election in materials the The City foregoing ofand Chicago shall is notin ( Name foraccordance interfere Early of Pollwatcher) Voting under with for anythe the circumstanceslaws of Illinois. Thewith theElection orderly Official conduct shall of permitEarly Voting.the above After named person to be within the Early Voting Polling ______, in the County of______, ______, ______Illinois, in the County of______, ______Illinois, a protest is made, the pollwatcherSection must29-10 not of vocallythePlace Election persist as such Code, in pollwatcher the the protest. undersigned and If the allow Election pollwatcher the representative Officials certifies take to: no that action, (City, he Town oryou she or mayVillage) resides call (312) at 263-1394 with the information. The pollwatcher must surrender this credential 1. Inspect to the each Election Touchscreen Officials Voting(Address) and he/sheUnit during may leave the hours and re-enterof Early Votingthe Early when Voting not beingPolling used Place by the voters.
BOARD OF ELECTION COMMISSIONERS and who is duly registeredprovided to vote that in suchIllinois, continuing action does not disrupt2. the andObserve conduct who isall of dulyprocedures Early registered Voting. and todocuments vote in Illinois, ofChair the Election Officials. CITY OF CHICAGO (City, Town or Village) The bearer of this credential is permitted in the Early Votingto act Polling as a Place Pollwatcher for the purpose in the City of observingof Chicago the for conduct Early Voting of Early for Voting. the The pollwatcher may Under penalties provided by law pursuant to Under penalties provided by law pursuant to (Address) protest to the Election Officials againstRepublican any action Party in Managing which he/she Committee regards as a violation of the law, but he/she must abide by the decision of the Election Section 29-10 of the Election Executive DirectorCode, the undersigned pollwatcherPrimary certifies Election that he or she resides at ______in This form mustEARLY be returned VOTING the inOfficials. Envelope County ______inof POLLWATCHER47EVHe/she ______, shall not handle the CREDENTIALelection municipality materials of ______, and shall FOR not interfere A CANDIDATE the under County any ofcircumstances ______, with theFORM orderly 240C conductmunicipality of Early of ______,Voting. Afteron March 17, 2020 .
To the Election Official: Earlya Votingprotest Location______is made, the pollwatcher must(Address) not vocally persist in the protest. IfDate the Election______Officials take no action, you may call (312) 263-1394 with the State of Illinois and is duly registered to vote in Illinois. information. State The of Illinoispollwatcher and ismust duly surrender registered this to credential vote in Illinois. to the Election Officials and he/she may leave and re-enter the Early Voting Polling Place (City, Town or Village) Signature of In Pollwatcher accordance with the provisionsprovided of law, that Isuch hereby continuing appoint action ______, does not disrupt the conduct of Early Voting. who resides at (Name of Pollwatcher) ______BOARD OF ELECTION COMMISSIONERS ______,______in the County of______, ______Illinois, ______CITY OF CHICAGO (Address) (City, Town or Village) observingSignature theof Pollwatcher conduct of Early Voting. The pollwatcher may This Form Must Be Returned in Envelope 47EV and who is duly registered to voteRv. in 3/20 Illinois, to act as a Pollwatcher in the City of Chicago for Early Voting for the Primary Election on March 17, 2020 . Executive Director The foregoing is in accordance with the laws of Illinois. The Election Official shall permit the above named person to be within the Early Voting Polling Chair Under penalties provided by law pursuant to Section 29-10 of the Election Code, the undersigned pollwatcher certifies that he or sheDemocratic resides Partyat Managing Committee Place as such pollwatcher and allow the representative to: The foregoing is in accordance with the laws of Illinois. The Election Official shall permit the above named person to be within the Early Voting Polling 1. Inspect each Touchscreen Voting Unit during the hours of Early Voting when not being used by the voters. ______inPlace as such pollwatcher theand County allow the of ______,representative to: municipality of ______, 2. Observe all procedures and documents of the Election Officials. BOARD OF ELECTIONCITY OF CHICAGO COMMISSIONERS (Address) 1. Inspect each Touchscreen Voting Unit during the hours of Early Voting when not being (City, Town used or byVillage) the voters.
The bearer of this credentialState is permitted of Illinois in and the isEarly duly Voting registered Polling to Place vote for 2.in theIllinois.Observe purpose all ofprocedures and documents of the Election Officials. Executive Director protest to the Election Officials against any action in which he/sheThe regards bearer as of a thisviolation credential of the law,is permitted but he/she in ______themust Early abide Voting by the Polling decision Place of the for Electionthe purpose of Officials. He/she shall not handle the election materials and shallprotest not interfere to the underElection any Officialscircumstances against with any the action orderly in conductwhich he/she Signatureof Early regards Voting. of Candidate as After a violation Issuing Credentialof the law, but he/she must abide by the decision of the Election a protest is made, the pollwatcher must not vocally persist in theOfficials. protest. IfHe/she the Election shall notOfficials handle take the noelection action, youmaterials may calland (312) shall 263-1394not interfere with underthe any circumstancesobserving the with conduct the orderly of Early conduct Voting. of TheEarly pollwatcher Voting. After may
information. The pollwatcher______must surrender this credential to athe protest Election is made,Officials the and pollwatcher he/she may must leave not and vocally______re-enter persist the Earlyin the Voting protest. Polling If the Place Election Officials take no action, you may call (312) 263-1394 with the Signature of Pollwatcher Office that the candidate is seeking This Form Must Be Returned in Envelope 47EV provided that such continuing action does not disrupt the conduct information. of Early Voting. The pollwatcher must surrender this credential to the Election Officials and he/she may leave and re-enter the Early Voting Polling Place provided that such continuing action does not disrupt the conduct of Early Voting. The foregoing is in accordance with the laws of Illinois. The Election Official shall permit the above named person to be within the Early Voting Polling Place as such pollwatcher and allow the representative to: Rv. 3/20 1. Inspect each Touchscreen Voting Unit during the hours of Early Voting when not being used by the voters.
2. Observe all procedures and documents of the Election Officials. BOARD OF ELECTION COMMISSIONERS Rv. 3/20 The bearer of this credential is permitted in the Early Voting Polling Place for the purpose of Thisobserving Form Mustthe conduct Be Returned of Early in Envelope Voting. The 47EV pollwatcher may CITY OF CHICAGO
protest to the Election Officials against any action in which he/she regards as a violation of the law, but he/she must abide by the decision of the Election Officials. He/she shall not handle the election materials and shall not interfere under any circumstances with the orderly conduct of Early Voting. After Executive Director a protest is made, the pollwatcher must not vocally persist in the protest. If the Election Officials take no action, you may call (312) 263-1394 with the information. The pollwatcher must surrender this credential to the Election Officials and he/she may leave and re-enter the Early Voting Polling Place provided that such continuing action does not disrupt the conduct of Early Voting. BOARD OF ELECTION COMMISSIONERS CITY OF CHICAGO
This Form Must Be Returned in Envelope 47EV Rv. 3/20 Executive Director
23 CHAPTER 4: PROCESSING VOTERS AND ISSUING VOTER ACTIVATION CARDS
WHO MAY VOTE Follow the instructions below for 3. The colored dot before the
each active registered applicant voter record indicates the Any voter who completes an EV who has not previously voted. voter’s status. If the status is Application for Ballot (Form 14EV) Ask the voters to complete “Green”, the voter is eligible and who currently resides at the Section 1 of the 14EV Early Voting to early vote. If the status is address listed on their active application while they are waiting “Gray”, the voter is eligible to registration record, may vote without to be processed. Clipboards early vote after showing a signing an affidavit, unless his or and extra pens are available for picture ID. You can process her qualifications are successfully this purpose. the voter without additional challenged or has a saved record affidavits if the 14EV applica- indicating a returned voted ballot. 1. Voter completes Section 1 of tion information matches the the Form 14EV Application for information in the voter record. A. Application Process for Voter Early Voting Ballot with the If the color is Yellow, Red or (Form 14EV and Laptop following information (see 14EV Pink, or, Green with a different Computers) diagram on page 26). address indicated on the 14EV, One election official at your a. Print Name and residence go to Chapter 5, Voting Forms location will be directing the Address. and Procedures. voters to the Workstations and b. Print date of birth. This item is then to the Touchscreen Voting 4. Verify the date of birth and not required by law, but is very Units. The other election officials signature on the voter’s helpful in finding the voter’s will be stationed at the Worksta- registration record. If there is registration record. tions, by the laptop computers. no signature in the registration c. Check box for party affiliation The laptop election officials record, ask the voter to verify – NOTE: Only in a Primary should process the Form 14EV the last four digits of his/her Election. Early Voting Application. social security number and d. Ask the voter to sign in the continue. signature box. 5. Initial the “Registration & 2. Find the voter on the laptop Signature verified by:” box. computer using the search The Early Voting election screen. official will then complete Section II and the top right- hand boxes on the form.
24 6. Using the information on the d. Voter’s registration number, 9. Insert a voter card in the card voter’s screen, you must record listed on the top left of voter activator device (pictures 2-4, the following additional informa- record. see page 18). tion on the application (refer to 7. Use the drop down menu in 10. The Activation Menu is next screen-shot 4 to view voter the Party field to enter the to the Save button, and is record). voter’s party choice (Primary automatically set for “Visual” a. Date of Voting Election Only). which is the regular activation. b. Precinct and Ward, listed on the Hit Save. 8. Record the Voter Activation top of district information on the Code number that appears in 11. A message will indicate that right side of voter record. red in the bottom right of the the record was saved and the c. Ballot Style (BL STY), listed under voter record on the 14EV voter card was activated the Vote By Mail Type on the left application. (screen-shot 6). If you forget to side in the middle of the voter inset a voter card, you will record. receive a message to insert voter card before saving (screen-shot 5).
1
2
3 5
4 6
25 12. Give activated card and B. Issue Voter Card for Touchscreen VOTE ON THE TOUCHSCREEN 14EV application to your Unit. UNIT, VOTERS MUST REVIEW co-worker, who will put the THE INSTRUCTION PANEL OR 1. Instruct the voter to review the application in the daily THE INSTRUCTIONS AT YOUR Instruction Card on the right binder and issue the voter WORKSTATION. privacy panel of the touchscreen card and voting instructions voting unit. YOU CANNOT 2. Direct the voter to any to the voter. DEMONSTRATE HOW TO touchscreen voting unit. 13. Exit voter screen and you are ready to process the next applicant.
FORM 14EV APPLICATION FOR EARLY VOTING BALLOT
FORM 14EV ELECTION OFFICIAL USE ONLY
CITY OF CHICAGO Application DATE: Today’s date APPLICATION FOR EARLY VOTING BALLOT Number CERTIFICATE OF REGISTERED VOTER PCT: Precinct and Ward PRIMARY ELECTION WARD: Next # in Binder TUESDAY, MARCH 17, 2020 BL STY: Ballot Style
SECTION I - TO BE COMPLETED BY VOTER - PLEASE PRINT
Name of Voter: ______Voter’s name, address and date Residence Address: ______of birth Date of Birth: ______
Check one: q Democratic q Republican q Nonpartisan (referenda only) q Green (if available) Sign this certificate and give it to the election official. After your identity and registration status has been verified, the election official will issue you a voter card to use in the Touchscreen Voting Unit to cast your ballot. I hereby certify that I am registered from the address above and am qualified to vote. I am casting a ballot during the “Early Voting Period”. I understand that if I cast an early ballot that I shall not be permitted to revoke that ballot or vote another ballot with respect to the election. Under penalties as provided by law pursuant to 10 ILCS 5/29-10, the undersigned certifies that the statements set forth in this application are true and correct.
Voter’s Signature
Signature of Voter
Voter SECTION II - ELECTION OFFICIAL COMPLETE THIS SECTION: Registration Voter Card Voter Registration Voter’s Activation Number Number Activation Number Code #
Check box if the person: Registration & Signature verified by: Form 1EV o Voted by Affidavit/Affirmation Form 1EV Box 3 or 4 ______Verify and Initial o Was Assisted in Voting Election Official Initials Page 33 o Was Challenged Form 276P, o Voted a Provisional Ballot Pages 34-36 Board of Election Commissioners Lance Gough, Executive Director
26 3. After voting, the voter must return D. Audio feature for Voter Card 3. After voting, the voter must return the voter card to the election Activation the voter card to the election official. Issue an “I VOTED, DID official. The election official 1. At the bottom of the voter record, YOU?” wristband once the voter may assist the voter in returning next to the Save button, is a field has returned the voter card, and the voter card, if necessary. labeled Act Type, which is short privacy sleeve. Issue a wristband once the voter for activation type. The standard has returned the voter card and NOTE: During the day, one election default for regular early voters is privacy sleeve. official should check for fingerprints “Visual.” The drop down menu or smudges on the touchscreens. If also includes the Audio. E. Checking the Status of a Voter necessary, use the anti static wipe, 2. For an audio activated card, the Card which is located in the black supply election official should direct bag, to clean the screen. Do not You can check the status of a voter the voter to the touchscreen unit use any other product to clean the card from the main search screen on and assist with the audio ballot touchscreen. the laptop computer. At the bottom controller and headphones, if of the screen is a “Card Status” needed. If the voter wishes to use C. Number and Insert Application button. Insert voter card into the his or her own headphones, the for Early Voting Ballot in the card activator device and click on election official should plug the Binder the card status button. If the voter voter’s headphones into the audio The applications, except for card has not been used, the message ballot controller. After a voter provisional ballot voters, will be will say “Activation #____ Status: uses the headphones, remove and consecutively numbered and Not Voted.” If the voter card has dispose of the used covers and inserted into the binder. Each been used, the message will say replace with new covers. laptop should use a binder. “Activation #___ Status: Voted.” Write the Date, Site #, Location Provide the basic instructions for If a voter attempts to insert a voter and Laptop # (ABS #) on the front the controller. of the binder. For each Early card into the Touchscreen Voting Voting day, start a new binder Unit after he or she votes, the and start with the number “1.” following message will appear on The application for a provisional the touchscreen: voter will be placed in the plastic “The voter card is not valid. Please sleeve of the voter’s Provisional ask for assistance” Voter Affidavit. If you have voided an Application for Ballot Check the status of the card to verify or a voided Ballot, place it in the it has been voted. Envelope 47EV.
IMPORTANT: Only process voters one at a time so there is no duplication of numbers on the Early Voting Applications for Ballot (Form 14EV).
27 CHAPTER 5: VOTING FORMS AND PROCEDURES
If a voter decides to vote by mail, Spanish, Chinese and Hindi packets with ballot applications, facsimiles of Form 1EV are Acceptable identification instructions and a return envelope included in the supplies. includes: are available and included in your The categories for Form 1EV are • Passport or Military ID supplies. If you find that a voter is as follows: • Driver’s License or State ID only qualified for a provisional card ballot, inform the voter that they 1. Change of Address - Box #1 • College/University/School/ can register and vote a Grace A voter who has moved within Work ID Period Ballot. 30 days prior to the election and • Vehicle registration card still resides within the State of • Lease, mortgage or deed to A. Voting by Consolidated Voter’s Illinois. Voter must complete the home Affidavit (Form 1EV) Affidavit (Form 1EV), check Box • Credit or debit card An affidavit is a sworn statement #1 and complete the Supporting • Social Security, Medicaid or made in support of a person’s Affidavit A on the back of the Medicare card qualifications to vote. Depending form or provide two pieces of • Insurance card on the reason, the election official identification, both with current • Civic, union or professional must complete the affidavit, the residence address, one post- membership card appropriate box on the front of marked within the last 30 days. • LINK/Public Aid/Department of the form must be checked and Human Services card supporting affidavits on the back • Illinois FOID card must be signed and additional • Municipal ID acceptable identification might be required. An election official or Other types of acceptable identifi- the designated Judges of Election cation include mail addressed to a can sign a supporting affidavit. voter, such as: • Bill, transcript, or report card from school • Bank statement, pay stub, or pension statement • Utility, medical or insurance bill • Official mail from any government agency
28 2. Cancellation of Vote By Mail Once this form has been completed, 3. Assisted Voter - Box #3 or #4 Ballot - Box #2 both the voter and an election A voter, who qualifies for If a voter record is marked with a official must sign the form. Also, assistance, must make a request yellow colored dot, this indicates a 14EV Application must be to the election officials for the voter applied for a Vote completed. Change the Vote By assistance. By Mail ballot. The voter must Mail type field to EV – Early Voting – A voter, who is unable to complete the Affidavit (Form 1EV), Registered, and save the record. speak, read or write the English check Box #2 and indicate which PLEASE NOTE that if a voter language, must complete the category authorizes his or her indicates they received a Vote By Affidavit (Form 1EV) check voting in the Early Voting location. Mail ballot but did not return it to Box #3 and complete the a. I have submitted my Vote By the Board and they do not return Supporting Affidavit B on the Mail ballot, or a portion of my the unvoted Vote By Mail ballot to back of the form. torn and/or mutilated ballot, the Early Voting Election Officials, A voter who, because of a to the election officials for they must vote by Provisional Ballot. physical disability, is unable cancellation. Change the Vote By Mail type field to mark his or her ballot must b. I applied for, but never to EVP – Early Voting – Provisional, complete the Affidavit (Form 1EV) received, my Vote By Mail complete the 276P Affidavit and save check Box #4 and complete the ballot. the record. Supporting Affidavit B on the c. I received a notice that the Form 1EV or Form 276P must be back of the form. Board rejected my Vote By returned to the Board in Envelope Mail ballot. 47EV along with any returned and d. I returned my Vote By Mail canceled Vote By Mail Ballots. ballot but the Board did not Do not open any Vote By Mail receive it. envelopes. Write the date and location number on the front.
29 Language Assistance No voter may be assisted by the As required by Section 203 of voter’s employer or agent of that the Federal Voting Rights Act, employer or an officer or agent of the Board of Elections provides the voter’s union. election materials in English, A voter who uses the audio Spanish, Chinese and Hindi. controller and headphones If verbal assistance in a foreign is not required to complete language is required, call the Form 1EV. Board at 312-263-1394. 4. Federal Offices Only Ballot - The voter may be assisted by a Change of Address more than person of his or her choice. If the 30 days ago within the City of voter needs assistance, but has Chicago - Box #5 no one to assist him or her, two A voter who has moved to election officials or the designated another address within the City Judges of Election shall assist of Chicago more than 30 days the voter. prior to the election may vote a Both the person giving assistance Federal Offices Only ballot after and an election official must completing the Affidavit (Form complete the Supporting Affidavit 1EV) and checking Box #5 and an B on the back of the Affidavit, Application for Early Voting Ballot Form 1EV. The person giving (Form 14EV). assistance must be handed a copy In addition, a voter who has of Form 1A. The election official moved less than 30 days, but does must also indicate that the voter not have the IDs to complete received assistance by checking Form 1EV Box #1, may choose to the “Was Assisted in Voting” box vote a federal office ballot using on the Early Voting Application for Form 1EV Box #5. Ballot (Form 14EV). Or, inform the voter that they can Intoxication is not a valid reason register and vote a Grace Period for receiving assistance in voting. ballot.
30 B. Sample – Consolidated Voter’s Affidavits Form 1EV (front)
Complete Site # Early Voting Use Only FORM 1EV CHICAGO BOARD OF ELECTION COMMISSIONERS Rv. 3/2020 and Voter’s Early Site #______EV App #______CONSOLIDATED VOTER’S AFFIDAVIT Pct. Voting Application # STATE OF ILLINOIS ) ) SS. Wd. COUNTY OF COOK )
I, ______, do solemnly swear (or affirm) that I am a citizen of PRINT NAME Election the United States, of legal voting age, that I have resided in this State and in this precinct and ward for 30 days next Official preceding this election (or I have moved as indicated below), that I have not voted at this election, that I am a duly qualified voter in every respect and that I reside at ______. Complete PRINT ADDRESS Name and CHECK APPROPRIATE BOXES AND COMPLETE SUPPORTING AFFIDAVITS ON REVERSE SIDE (if necessary) (Refer to Judge of Election Handbook for complete instructions) Address
1. CHANGE OF I have changed my address within the last 30 days from ______ADDRESS less to the address shown above. than 30 days Complete Supporting Affidavit A on back OR two forms of I.D. required. If Supporting Affidavit A on back is not completed, then two pieces of identification must be presented, both with current residence address, one postmarked within the last 30 days. Specify the type of I.D. and record the number.
Identification: 1. ______2. ______
2. VOTE BY MAIL I am listed on the Vote By Mail Voter List but BALLOT I have submitted my Vote By Mail Ballot, or a portion of my torn or mutilated Vote By Mail Ballot, to the judges of election for cancellation. I applied for, but never received, my Vote By Mail Ballot. I received a notice that the Board rejected my Vote By Mail Ballot. (Judges: Confirm using the e-poll book. Ballot status is rejected.) Election Official I returned my Vote By Mail Ballot, but the Board did not receive it. (Judges: Confirm using the e-poll book. Ballot status is issued.) Check Appropriate Box ASSISTED VOTER
3. CANNOT READ, I cannot read, write or speak the English language and hereby request assistance. WRITE OR Complete Supporting Affidavit B on back. SPEAK ENGLISH OR OR 4. PHYSICAL By reason of a physical disability of ______, DISABILITY I am unable to mark my ballot and hereby request assistance. Complete Supporting Affidavit B on back.
FEDERAL OFFICES ONLY BALLOT (MUST VOTE ON TOUCHSCREEN) 5. CHANGE OF I formerly resided at ______, Chicago, ADDRESS more I am registered to vote at that address, I have moved more than 30 days prior to the than 30 days election, and I now reside at the address listed above. (Voter must be at the precinct for ago within the the former address and must complete Application for Ballot) City of Chicago
Subscribed and sworn to before me this______Date of Birth (optional) ______day of ______, 20____ A.D. Election Official Signature of Voter______Voter Sign Here Judge of Election Sign Here
RETURN THIS AFFIDAVIT IN ENVELOPE 47EV
31 Sample – Consolidated Voter’s Affidavits Form 1EV (back)
STATE OF ILLINOIS ) SUPPORTING AFFIDAVITS ) SS. COUNTY OF COOK ) complete and sign box C at bottom.
Complete when box 1 on the front is checked if voter does A not present two forms of I.D.
esident of this precinct and entitled to vote at this election; that I am well acquainted with the person whose vote is now offered; esident and registered voter of this precinct and that he/she maintained a legal residence therein at some time within the 30 days next preceding this election. ______Signature of Registered Voter
B Complete when box 3 or 4 on the front is checked.
______whose sworn statement appears on the reverse side.
relation to any public question and have cast the ballot as directed by the voter. Under the penalties
If Assistance
Given, Election OR Signature of Person Selected by Voter for Assistance { Official Sign Here
C Judge of Election - you must complete and sign where indicated. Signed and sworn to before me this ______day of______, ______. Election Official
Sign Here
32 C. CHALLENGING A PERSON’S Election officials should: RIGHT TO VOTE Ask the voter to display current A voter may be challenged on identification with his or her the basis of qualifications or name, address and photograph, identity by an election official, if available. a pollwatcher or by another Ask the voter to provide specific voter. The challenger must state information contained on his or a specific reason for objecting her registration record (date of to a person’s right to vote. birth or last four digits of their The challenger must direct social security number). the objection to the election Ask the challenger to provide officials and not to the person proof to substantiate his or her being challenged. challenge, if the challenge is not based on first-hand knowledge. Guidelines for Deciding a Challenge After all evidence has been given, The election officials must be all election officials must vote on fair and impartial in deciding the challenge. whether to uphold or deny the If a majority of the election challenge. The voter must have officials reject the challenge, the opportunity to present the voter may vote without evidence as to his or her identity completing an affidavit. or qualifications to vote before If a majority of the election the election officials decide on officials agree that the voter is not the challenge. qualified to vote in the precinct, the voter must be advised of the reason for the election officials’ decision and the voter must be permitted to vote a Provisional Ballot.
33 D. VOTING A PROVISIONAL field set to EVP – Early Voting – Check the 2nd box if: BALLOT Provisional and the ACT The voter received a Vote By Mail Who are Provisional Voters (Activation) Type field set for ballot but did not return the ballot Provisional Voters are those who Provisional. When you save the to the Board. (EVP on existing do not qualify for the previously record, you get a temporary record) registration number, a Provisional mentioned voting procedures. Check the 3rd box if: ID number and a Provisional If the voter does not have a Voter registered to vote by mail Activated Voter Card. registration record, you must and was required to show ID create a “Provisional New” record Any voter who falls into one (or before voting and was unable to for the provisional voter. The more) of the following categories do so. The record in the search button for “Provisional New” is may vote a provisional ballot: screen will have a gray dot. on the search screen at the (EVP on existing record) bottom. Click on the button, enter Check 1st box if: the voter’s information and save. Voter indicates he/she is registered Check the 4th box if: The new record will be displayed to vote and you do not locate The voter attempted to register and have the Vote By Mail type the record on the computer. to vote but failed to provide the (New record) necessary documentation.
Check the 5th box if: The voter’s name appears in the State of Illinois ) FORM 276P ) SS. Rv. 3/20 laptop record as Early Voted, but County of Cook ) Provisional Voter Affidavit the voter claims not to have voted
Section A Election udge must complete Section A during early voting. (New record) Date of Election ______/______/ 20______Precinct______Ward______Ballot Style: ______Check 6th box if: Provisional ID ______Voter is challenged by an election For Primary Only Political party requested by voter ______
Mar the reason s this person is voting a provisional ballot: official, pollwatcher or voter and ❏ The voter wasn t found in the e-poll book and didn t want to register in the correct precinct or at a grace period registration site. a majority of the election officials ❏ The voter received a Vote By Mail ballot. The voter did not bring the ballot and says the ballot wasn t returned to the Board. agree with the challenge. ❏ The voter mailed in the voter registration form and needed to show a valid ID but couldn t show a valid ID. ❏ The voter tried to register to vote but didn t have two forms of ID. (EVP on existing record) ❏ Records show that the voter already voted in this election. The voter disagrees. ❏ A voter s voting status was challenged, and the Election Judges agree with the challenge. ❏ A court ordered voting hours to continue past p.m. The 7th box does not apply for Early Tell the Board any other details about hy this person is eligible or ineligible to vote: ______Voting. ______
udge Sign Here ______Printed name of Judge ______
Section B Voter must complete Section B Directions for Voter: You must include all of the information below and sign your name. Your provisional ballot might not count if this Affidavit is notcor rect, clear, and complete.
Last Name______First Name______Middle ______
Street Address______Apt or Unit ______ ip Code ______
Date of Birth Telephone ______/______/______Female Male ( ) - (month/day/year)
Email (optional)
SS (Last 4 digits) OR IL State ID OR IL Driver s License Choose One: - -______
I swear or affirm that the following statements are true: I am a United States citi en. I have not already voted in this election. I am a registered voter. I have lived in this precinct for at least 30 days. I am of legal voting age. I am eligible to vote in this election.
Voter Sign Here ______
Board of Election Commissioners Original
34 Completing a Provisional Voter Or the voter must submit documents precinct, the ward, the ballot style Affidavit, Form 276P to the Board of Elections within 7 and check the reason for voting The voter and an election official calendar days of the close of the the provisional affidavit. must complete the 3-part Provisional polls on Election Day supporting 2. Have the voter complete Voter Affidavit (Form 276P) prior why his/her provisional ballot should Section B. Make sure it is filled to voting. The voter may provide be counted. out completely. information to the election official The process for issuing a Provisional to support his or her claim to be 3. Write the provisional ID# given Voter Affidavit (Form 276P) is as a registered voter. Additional once you save the record on the follows: documentation supplied by the voter laptop computer. should be placed in the plastic sleeve 1. Complete Section A of the on the reverse side of the affidavit. affidavit, write the date, the
Insert Provisional Ballot and Fold Here
FORM 27 P
Rv. 3/20
Provisional Voter Affidavit Ballot Envelope
Plastic Sleeve For udge
Open the flap here to insert Application for Ballot and any supporting documentation. Reminder: The ballot goes inside the envelope, not this plastic sleeve.
Provisional Ballot Directions for Election udges Complete Section A on the Affidavit on the back of this envelope. The voter completes Section B. Then:
1. Make sure the information on the Affidavit is 2. Give the voter the pink copy of the Provisional correct, complete, and clear. It must include: Voter Affidavit as a receipt. Tell the voter to read the instructions on the back of it. Make sure the • The reason for voting a provisional ballot original Affidavit (white top copy) stays attached • The voter’s ballot style to this envelope. • Political party choice (Primary Election Only) 3. Activate a provisional voter card. Give the voter • The voter’s name, address, and signature the provisional voter card, this envelope and a as well as the Judge’s signature provisional privacy sleeve. Direct the voter to the • Provisional ID# touchscreen voting unit.
Note: Make sure to insert the following into Note: Make sure to remind the voter not to seal the plastic sleeve: the envelope and return it to you after voting and • Application for Ballot to return the ballot to you inside the privacy sleeve. • Any documentation that supports that the 4. After the voter returns the ballot to you inside the voter is eligible to vote privacy sleeve, initial the ballot. Give the ballot back to the voter and have them fold and seal it inside the envelope. Place it in Envelope P with any other provisional ballots.
35 Form 14EV A. From the search screen, click on D. Record temporary registration All provisional voters must complete the “Provisional New” button at number on Form 14EV and the Form 14EV application for the bottom of the screen and a record the Provisional ID# on Early Voting ballot and check the temporary record field will be Form 276P and then exit the “Provisional Ballot Voted” box. displayed. record (screen-shots D. see The completed Form 14EV will be page 38). B. Using the information on Form placed in the plastic sleeve of the 276P and 14EV, enter the voter’s E. Finish processing the Provisional Form 276P. Do not number the information into the fields. voter. Form 14EV or add it to your blue 1. Give the voter the pink copy application binder. 1. When entering address, you of Provisional Voter Affidavit must use the correct suffix. If (Form 276P). Save Provisional Record you tab from suffix and it is a 2. Remind voter that if they are If the voter has an existing valid Chicago address, the zip required to provide the Board registration, change the Vote By Mail code will be inserted. If it is of Elections with additional type field from EV – Early Voting – not a valid Chicago address, documentation in order for Registered to EVP – Early Voting – a message will be displayed their provisional ballot to be Provisional, which will change asking if it is a non Chicago counted, they must do so the ACT (Activation) Type from address. If it is, click yes and within 7 calendar days of the “Visual” to “Provisional”. Save the continue. If not, call the close of the polls on Election record and record the activation # Board for assistance with the Day. The Board’s address is on Form 14EV and the Provisional Chicago address. Complete included on pink copy of the ID # on the top of Form 276P. the remaining fields and save affidavit. the information (screen-shots 3. Instruct the voter on the Creating a new Laptop Provisional B.1. see page 37). Touchscreen Voting Unit, Record 2. When the information is including the use of the stylus A new record will need to be created saved, a temporary record will and not removing the voter for a provisional voter without a be displayed with Vote By Mail card until it ejects at the end registration record. Follow the type field set to EVP – Early of voting. procedures listed below to create a Voting – Provisional and the 4. Direct the voter to any EV new temporary registration and ACT (Activation) Type set to Touchscreen Voting Unit. saved record. Provisional (screen-shot B.2. 5. Voter must return the voter see page 38). card once they have C. Insert a voter card into the Card completed their ballot. Activator Device and save the 6. Keep the Provisional Voter record (screen-shot C. see Affidavit (Form 276P) with page 38). the application binder to be returned on the following day in the 47EV.
36 B.1 (a). When you enter the address should have been a valid outside Chicago address at number, direction, street name Chicago address, call the EV the bottom of the informa- and suffix, press the tab key. If Hotline for assistance. You may tion fields. After you enter it is a valid Chicago address, have entered an incorrect suffix. birth date, phone (optional), Chicago and the zip code will gender and last four social B.1 (b). If you press yes to the non appear. If it is not a valid security numbers, make sure Chicago address question, you Chicago address, it will ask all the information is correct can then enter the City and zip you the question below. If it and then click on save. code of the voter. It will state
B.1 (a) B.1 (b)
Form 276P
State of Illinois ) FORM 276P ) SS. Rv. 3/20 County of Cook ) Provisional Voter Affidavit
Section A Election udge must complete Section A
Date of Election ______/______/ 20______Precinct______Ward______Ballot Style: ______
Provisional ID ______
For Primary Only Political party requested by voter ______
Mar the reason s this person is voting a provisional ballot: ❏ The voter wasn t found in the e-poll book and didn t want to register in the correct precinct or at a grace period registration site. ❏ The voter received a Vote By Mail ballot. The voter did not bring the ballot and says the ballot wasn t returned to the Board. ❏ The voter mailed in the voter registration form and needed to show a valid ID but couldn t show a valid ID. ❏ The voter tried to register to vote but didn t have two forms of ID. ❏ Records show that the voter already voted in this election. The voter disagrees. ❏ A voter s voting status was challenged, and the Election Judges agree with the challenge. ❏ A court ordered voting hours to continue past p.m. Tell the Board any other details about hy this person is eligible or ineligible to vote: ______
udge Sign Here ______Printed name of Judge ______
Section B Voter must complete Section B Directions for Voter: You must include all of the information below and sign your name. Your provisional ballot might not count if this Affidavit is notcor rect, clear, and complete.
Last Name______First Name______Middle ______
Street Address______Apt or Unit ______ ip Code ______
Date of Birth Telephone ______/______/______Female Male ( ) - (month/day/year)
Email (optional)
SS (Last 4 digits) OR IL State ID OR IL Driver s License Choose One: - -______
I swear or affirm that the following statements are true: I am a United States citi en. I have not already voted in this election. I am a registered voter. I have lived in this precinct for at least 30 days. I am of legal voting age. I am eligible to vote in this election.
Voter Sign Here ______
Board of Election Commissioners Original
37 B.2. After you save the voter’s D (a). When the record was saved, it E. Once the voter has finished information, this temporary created a temporary VRN voting, they must take their record will be displayed. The (voter registration number) at printed ballot inside a privacy absentee type is set to EVP – the top left of the record that sleeve to Station #2 for a Judge’s Early Voting – Provisional and you will record on the 14EV initials. After their ballot has the ACT (Activation) type is set application. When the Voter been initialed the voter must for provisional activation. Card was activated as provi- fold their ballot and place their Record the Activation Code on sional, a Provision ID number ballot inside the Provisional the 14EV application. Insert was created and saved in the Ballot Envelope (Form 276P). a Voter Card in the Card field to the left of the jurisdic- Remove the pink carbon copy Activation Device and then tion information. Record the of the Provisional Voter Affida- click on save at the bottom of Provisional ID on the top of vit. Give it to the voter. Tell the the record. the voter’s 276P affidavit. voter to read the information on Click on exit. the pink copy. C. You will receive a message that the Early Voting Provisional D (b). When you exit the saved F. Place the sealed Provisional information was saved and the provisional record, the voter Voter Affidavit/Ballot card was activated. Click on ok will be listed with a pink dot Envelope (Form 276P) in to continue. preceding the name to Envelope 47EV. indicate a provisional voter.
B.2 D (a)
D (b)
C
38 CHAPTER 6: ADDITIONAL RESPONSIBILITIES DURING THE DAY
A. Provide Voting Assistance Courtesies Voting Aids If a voter requests assistance Be alert to the needs of voters Touchscreen Voting Unit with with the actual voting process, with disabilities. Audio Ballot, Audio Ballot you may be required to provide Be considerate of the extra time Controller and Headphones assistance. The voter must it might take for the elderly or qualify for assistance as outlined The election officials can activate the a person with a disability to in box 3 and 4 on the Form 1EV audio ballot on the voter card when complete the voting process. Affidavit. If qualified, the voter the voting record is saved. When the Provide unhurried attention can either choose someone to voter inserts into the touchscreen to a person who has difficulty assist him/her, two election voting unit the audio ballot will speaking. officials or the designated Judges begin. You can offer to insert the Speak directly to the person who of Election would be required to voter card for the voter. Election has a disability rather than to a assist. A Form 1EV Affidavit, officials also will assist the voter with companion who may be along. using box 3 and 4 and Affidavit B the audio ballot controller and the Speak calmly, slowly and directly on the reverse side, must be headphones. Disposable covers to a person who is deaf or hard completed when assistance is will be available for the headphones. of hearing. given. In addition, Form 1A, Be sure to start with clean covers Do not shout or speak in a “Notice to Persons Providing and replace after the headphones person’s ear. Assistance to Voters” must be are used. If full understanding is doubtful, given to the voter and person or write a note to the person who is persons giving the assistance. deaf or hard of hearing. The person giving assistance must Before providing assistance to read each office and list of someone in a wheelchair, ask candidates and mark the ballot if you may do so and how you according to the voter’s choice. should proceed. For more information, call the Greet a person who is blind or Early Voting hotline. visually impaired by letting the person know who and where you are.
39 Audio/Visual Ballot To the right of the headphone port, 7. You should tell the voter to go to (activated on the Touchscreen) you will find two ports labeled “S” the touchscreen unit. Assist with and “P”. The voter has the choice the audio controller, headphones Along with an audio ballot, the voter which jack they use, so that they or sip-and-puff device if needed. also has the option of viewing their decide whether they Sip for NEXT Make sure the voter has the choices on the screen or having the or SELECT or if they Puff for NEXT headphones on or their sip-and- screen remain blank. When using or SELECT. puff device connected to the the audio/visual ballot, the voter audio controller. You must stay at must use the screen when making ACTIVATING A VOTER CARD the touchscreen while the voter their ballot choices. They cannot FOR AN AUDIO OR SIP-AND- inserts the voter card and select use the audio ballot controller if the PUFF BALLOT the language and device for the ballot is displayed on the screen. An audio ballot allows voters with voter. Ask the voter if they would This type of assistance is not formal visual impairments to vote privately. like the screen to be black while assistance in voting and no affidavit A sip-and-puff ballot allows voters they vote, this is called a privacy is needed. If the voter requests formal to vote privately using their own mask. Instruct the voter to contact assistance, follow the procedures sip-and-puff device. Sip-and-puff an Election Official once they for Assistance in Voting. technology is used to send signals to have finished voting.
Call the Board at 312-263-1394 for the touchscreen using air pressure NOTE: If the voter would like instructions on manual mode. by inhaling or exhaling on a straw, tube, or wand. Follow steps #1-9 to use their own headphones, the Election Official should Sip and Puff Device to activate a voter card for an audio plug the voter’s headphones (activated on the Touchscreen) ballot. into the audio controller. While using the audio ballot and 1. Find the voter in the laptop headphones, a voter may also use a 2. Verify voter’s name, address and If the voter didn’t bring head- sip and puff device (provided by the year of birth phones, dispose of used covers voter). The sip and puff device should 3. Record the precinct, ward, ballot and replace them with new be plugged into the audio ballot style and VRN on the voter’s covers. controller, to the right of the port Form 14EV, Application for Ballot. If a voter has a visual impairment, where the headphones are plugged 4. Select the voter’s party from the ask the voter if he or she would in. The touchscreen voting unit must menu (for Primary Elections only). like to be guided and how the be activated manually when using Tap the audio activation type. voter wishes to be guided. Before a sip and puff device. An election 5. Verify the signature on the voter’s physically guiding the voter to the official must assist the voter with Form 14EV, Application for Ballot, touchscreen voting unit, provide the headphones and set the audio matches the signature on the detailed verbal instructions as to controller either in the voter’s lap or laptop. Save record and Issue where the touchscreen is located. attach it to the voter’s wheelchair. Card. 6. Place the Application for Ballot Call the Board at 312-263-1394 for For voters with visual impair- in the blue binder. If you have instructions on manual mode. ments, tell the voter that the chip voided an Application for Ballot, should be at the bottom of the place it in the 47EV envelope, but card when inserting it into the do not number it. touchscreen card slot.
40 8. After the voter has printed their B. Voter Claims to Have the 5. If the information matches, ballot, ask if you can assist them Wrong Ballot check the status of the voter in removing the ballot from the card to verify the activation If a voter states that an incorrect printer, placing it in a privacy number matches the saved ballot was programmed for him/ sleeve and bringing it to ballot record. her, such as the wrong districts or scanner to be initialed by an ballot style/code, you should 6. Show the voter the laptop Election Official. Make every provide the following assistance. record with the district effort not to view the voter’s PLEASE NOTE: If the voters information along with a ballot choices. After the ballot is believe that they were given the candidate’s guide. initialed, tell the voter to insert wrong ballot, they are usually their ballot into the ballot scanner. 7. If the voter is still not satisfied correct. with the information, advise The voter’s IMPORTANT: 1. Instruct the voter to remove the voter not to vote today ballot is not cast until they have the voter card from the and to obtain a copy of the inserted it into the ballot scanner. card slot. voter’s sample ballot from the Board’s office or website 9. After voting, the voter must 2. The touchscreen voting unit before voting. return the voter card and privacy will being beeping. Insert the sleeve to you or another Election poll worker card and enter 8. If the voter chooses not to Official. They are to Issue an “I the password. Remove the vote, void the 14EV applica- Voted” wristband once the voter poll worker card. tion and call the EV Hotline gives you back the voter card and so that we can delete the 3. Return to the workstation and privacy sleeve. saved laptop record. review the voter’s Form 14EV application to confirm that 9. Call the Board’s Hotline the information matches number for assistance if you the voter’s saved record encounter any problems with information. the above procedures. 4. If the information does not match, find the voter’s correct record and record the correct information on Form 14EV. Save the record and give the correct activated voter card to the voter. Call the EV Hotline so we can delete the incorrect saved record.
41 CHAPTER 7: STATEMENTS AND FORMS TO BE COMPLETED
A. Seal Accountability Form B. Daily Ballot Statement f. The green seal numbers from This form will already be Complete a new form each the locked Workstations. completed by the Board when day. Store completed form in g. Signatures of the Early Voting the Touchscreen Voting Units the Workstation and use it to election officials. are being programmed for verify the Public Counter C. Correction Statement Early Voting. The Early Voting number (number of votes cast) (typo errors) Administrator, with the on the Ballot Scanner the This form is used while voters are assistance of the Election following morning. Return completing their applications Officials, will verify ALL Seal the form inside the 47EV and voting records are being numbers on the Set-up Day envelope. The following saved on the laptop computer. and Opening Day. On the top information is recorded If the voter’s name is misspelled of the form, verify the each day on a Daily Ballot in the computer, indicate the Opening Seals on the Statement form. correct spelling on this sheet. Workstations. Then, record a. Site #, Location and date. Please note that address changes the Closing Seal numbers b. Ballot Scanner serial number. are recorded on the Form 1EV, for the Workstations. In c. Public Counter number at not on this sheet. Return this the middle section, the the beginning of the day for form every day in the 47EV Touchscreen Voting Unit Seal each Ballot Scanner. These envelope. Numbers for the Accessories numbers should match the Door, Election Data Door, D. Daily Time Report closing numbers on the Battery Door and Power/ Early Voting election officials previous day’s form. Printer Door will be verified must complete and sign this form d. The calculated number of by initialing next to the Seal every day. The Administrator will ballots cast on the Ballot Number. If a Seal Number verify that the recorded times are Scanner for that day (closing does not match, you must accurate, sign the form and number minus the starting record the correct number return it to the Board inside the number). and call the Early Voting 47EV Envelope. e. The final count of applications Hotline. This form will be for Early Voting ballots (last The unused Daily Time records returned in the Envelope numbers entered on the will be kept in an envelope and 47EV. application in the four (4) will remain in one of the Work- binders), plus the total count stations. IMPORTANT: If seal #’s of provisional affidavits do not match, call the completed. EV Hotline. NOTE: Your total in point d should match the total in point e.
42 E. Investigator Sign in Sheet H. Polls Open/ Close Serial I. Returned Early Voting Materials Investigator Sign in Sheets will Number Statement Form Statement be in the clear sleeve inside the This form must be completed on This form must be completed Workstation. An Investigator the first day before the start of anytime materials are returned Sign in Sheet must be completed Early Voting. to the Board. each day. The Investigator will a. Column one record the Section 1 of this form must be sign the form every time they Touchscreen Unit serial completed and signed by the visit the Early Voting Location. number. Early Voting Administrator. Return this form inside the b. Column two record the red Section 2 will be completed by Envelope 47EV. seal number found on the the person transporting the Early Election Data door. Voting Materials and Section 3 F. Final Ballot Statement c. Column three record the red will be completed by the Board. This form is used to record the seal number that you placed ballots cast on the ballot scanner After Section 1 is completed, on the Power/ Printer door. when you close the polls. remove the pink copy for your d. The bottom part of this form records. Attach the other copies G. Used Seal Envelope record the serial number of (white and yellow) to the All seals removed and recorded the scanner, the tabulator Envelope 47EV. during Early Voting should be name and the ballot counter. placed in this envelope. This e. You will also record the seal envelope will remain in the numbers found on the Workstation for the duration of modem, printer, administrator Early Voting. and the poll worker doors. All seals will remain sealed until the last day of Early Voting. f. On the last day of Early Voting we will send this form back to your location. Verify that all of these seals are the same as the first day.
43 CHAPTER 8: DAILY EVENING PROCEDURES AFTER EARLY VOTING ENDS
A. Record the Ballot Scanner Units C. Verifying Ballots Cast on the menu screen select print report. Public Counter Numbers Ballot Scanner The ballot scanner will ask the At the end of each Early If the application for Early Voting number of copies that you would Voting day, the Ballot Counter ballot count does not match the like to print, select 3. Place one numbers must be recorded for total ballots cast on the Ballot copy with the ballots, one inside each Ballot Scanner on the Daily Scanner, the following procedures Envelope 47EV and keep on at Ballot Statement. should be followed. the Workstation to verify in the morning. 1. Verify that the final Ballot B. Determine Number of Counter number was recorded *************************************************** Ballots Cast INTERRUPT TAPE
correctly. City of Chicago Illinois Using the Daily Ballot Statement, CHI 20200317 Ver A Tuesday, March 17, 2020 perform the following procedures Tabulator Name 2. Verify that the starting Ballot ICP EV Site 52 A
Tabulator ID and make the following calcula- Counter number is the same as 31101 Voting Location tions. Record all the information the previous day’s Daily Ballot EV Site 52 Voting Location ID you obtain in these procedures on Statement’s ending Ballot 2623 ------Total Cast : 1 the Daily Ballot Statement form. Total Regular Cast : 1 Counter number. Call the Total Provisional Cast : 0 ------A calculator is included in your Total Voters : 1 Board at 312-263-1394 for Total Regular Voters : 1 Total Provisional Voters : 0 supply bag to aid you with this this number. ------Unit Model: 1CP2 (1.4) Unit Serial: FAL190916830 process. Protective Counter: 164 Software Version: 5.6.7.11 ------3. Rework the calculations to Certification 1. Determine the number check for possible errors. ------of ballots cast on the Ballot Election Judge Signature ------Scanner by subtracting the 4. Inspect the two binders Election Judge Signature ------of applications for Early Election Judge Signature starting number from the ending number. Voting ballots to verify that the applications were 2. Add together the last number consecutively numbered. F. Remove ballots from the Ballot entered on the applications for Box and place in envelope 5. Verify that the total number Early Voting ballots in each provided. Place location label on of Provisional Voter’s binder. it. This along with the 47EV affidavits was not added to Envelope goes to the investigator 3. Add to the application count the final application for Early before you leave the site. any Provisional Voter Affidavits. Voting ballots count.
G. Secure Card Activator Device 4. Verify that the numbers for step D. Resolution of Verification Process Do not unplug the Card Activator 2 and 3 are the same. If the new totals in C2 now match Device from the laptop comput- the total in C4, continue with your 5. Sign the Daily Ballot Statement er. Set the Card Activator Device evening procedures. If the count form and store in the Work- in the same drawer as the laptop still doesn’t match, call the station until the following computer so that they may be Board’s office at 312-263-1394 morning to verify the next stored together. day’s starting Public Counter for additional instructions. information. H. Secure Laptop Computer E. Print Interrupt Tapes Log out of the laptop computers, The Daily Ballot Statement Place the ballot scanner security power them down and push the form will then be returned in key on the security key port and drawer back into the Workstation the 47EV envelope. enter the password. From the main by using the yellow lever. 44 I. Prepare 47EV Envelope for J. Prepare Return of Early Voting L. Secure all Forms, Supplies Evening Delivery Materials Statement and Equipment The 47EV envelope for the The Return of Early Voting Return all the unused forms to morning pick-up should contain: Materials Statement must be the Workstations. Remember n Time Record Sheet completed anytime materials are that all completed material n Investigator Sign in Sheet returned to the Board. Section 1 must also be secured in n Any Pollwatcher of this form must be completed the Workstations and the Credentials and signed by the Early Voting Workstations further secured n Completed Affidavits (Form Administrator. After Section 1 is with a green seal. 1EV) completed, remove the pink copy n Any returned cancelled for your records. Attach the other Vote By Mail ballots from the copies (white and yellow) to the Form 1EV Affidavit Envelope 47EV. n Touchscreen Printer Service Statement (if any) K. Inventory Supplies n Yellow Voter Correction Sheet An inventory of your supplies (if any) should be conducted. If you are n Daily Ballot Statement (which running short of any forms or will be checked in the supplies, call the Board at morning prior to the pick-up) 312-263-1394, and the necessary n Provisional Voter Affidavits materials will be delivered the (Form 276P) next day. Do not wait until the n Seal Accountability Form last minute to request more forms (from Set-up and Opening or supplies and expect delivery Day only) the same day.
45 CHAPTER 9: CLOSING THE POLLS ON THE LAST DAY
After the last person in line at the B. Closing Out the Scanner close of EV for the day has voted, Run interrupt tape as you do you must complete your daily every night and power down the evening procedures before closing scanner. Remove administrator the polls. and poll worker memory cards and secure in black bankers bag A. Close the Polls on the Touch- screen Voting Units and Printers C. Complete the Final Ballot 1. Find the poll worker card and Statement insert into the card slot with Write down the number of the chip facing down. qualified votes, provisional 2. Enter the password located in votes and total votes for the the red ballot scanner box and Ballot Scanner on the Final press login. Ballot Statement.
3. Select admin menu. D. Securing Voting Material for 4. Select close poll and press yes Return to the Board on the close poll confirmation 1. Place the bag of Memory screen. Cards from both scanners and 5. Now that polls are closed, place inside the secure press the power off button on bankers bag and secure with the bottom right corner of the the seal that came with the screen and select yes. bankers bag.
6. Wait for screen to go Write this seal number on completely blank. the Returned Early Voting Materials Statement. Turn off the touchscreen printer. 2. Place the paper ballots inside 1. Press and release the power the ballot bag, label the bag button on the front of the and give to Investigator. printer.
46 CHAPTER 10: FINAL BREAKDOWN EARLY VOTING LOCATION
A. Load and Lock the materials B. Completed Material Delivered 2. Ensure that the Memory Cards Break down the Touchscreen to the Board are securely stored inside the Voting Units and Printers and All election officials assigned to bankers bag with a seal place them in the proper bags. the location MUST ENSURE attached. Put the Card Activator Device that all items to be returned are 3. The laptop computers, back inside the laptop computer secured with the Administrator to including all accessories cases for return to the Board. Put be returned to the Board’s Office. (mouse, connections and the chairs, ground covers (make The Administrator is required to plugs) and card activator sure you pull the cords from take all the completed forms and devices. the ground covers and remove materials and return them to the ALL duct tape from the covers 4. The cell phone and charger. Board’s Office, as well as com- and cords), Blue No plete Sections 1 and 2 on the 5. The Black Supply Bag Electioneering Cones and the Returned Early Voting Materials containing the items listed unused forms back inside the Statement. The Administrators on the Supply List. Workstations. Place a final green will be informed of the seal on the Workstations and designated location for the 6. The Returned Early Voting record the serial number on the drop-off of returned materials. Materials Statement must be Daily Ballot Statement. The completed and attached to the laptops should be placed back The following must be returned: Envelope 47EV. Make sure to inside their carrying cases. Be 1. The 47EV envelope record the seal numbers from sure to remove all the signs that containing: the Investigators Black were posted from the walls. a. Time Record Sheet transfer bag and Bankers bag b. Investigator Sign in Sheet on this form. The Early Voting c. Any Pollwatcher Credentials Administrator should remove d. Completed Affidavits the pink copy for your (Form 1EV) records. e. Any returned cancelled 7. The Investigator should Vote By Mail ballots from the return the Black bag Form 1EV Affidavits containing ballots to the f. Yellow Voter Correction Sheet Board Warehouse. (if any) g. Daily Ballot Statement h. Application Binders containing Form 14EV i. Provisional Voter Affidavits (Form 276P) j. Final Ballot Statement with the final Total Votes k. Envelope 47GP containing Grace Period materials
47 CHAPTER 11: CODES WITH DESCRIPTIONS
VOTE BY MAIL, EV AND GP CODES WITH DESCRIPTIONS
CODE DESCRIPTION Codes used with CIV STANDARD CIVILIAN VOTE BY MAIL (Standard request for Vote By Mail ballot – Form 500) Vote By Mail STU VOTERS WHO SUBMIT TEMPORARILY ABSENT STUDENT NOTICE FORM 503 Applications (We will send Vote By Mail ballot applications for every election in a 2-year time-period) (Form 500) NH LICENSED CARE FACILITY RESIDENT (Judge of Election supervised by Vote By Mail voting) DVI DVI-PERMANENTLY PHYSICALLY INCAPACITATED FORM 504 (We will send Vote By Mail ballot applications for every election in a 5-year time-period) JI PRE-TRIAL DETAINEE (The pre-trial detainee status must be verified prior to counting voted ballot)
Codes used AF1 ARMED FORCES INSIDE USA (Full Ballot) with Federal AF2 ARMED FORCES/US GOV EMPLOY OUTSIDE USA (Full Ballot) Post card FC RESIDENT CITIZEN OUTSIDE USA (temporarily resides outside USA - Full Ballot) Application (Registered by Federal Post Card Application (FPCA) by the 30th day before election) (FPCA - Standard FCNR RESIDENT CITIZEN OUTSIDE USA NOT REGISTERED (Federal Offices Only Ballot (FOB)) Form 76A) Received FPCA less than 30 days before the election qualifies for FOB) FG NON-RESIDENT CITIZEN OUTSIDE USA (permanently resides outside USA - FOB)
Codes using PVP-NR PRESIDENT/VICE PRESIDENT ONLY (Form 514) other forms (Non-registered Chicago resident outside County votes President/Vice President (PVP) only) (Internal Forms PVP-R PRESIDENT/VICE PRESIDENT ONLY (Form 513) 513 & 514 and (Registered and moved out of precinct within 30 days before election votes PVP only) Federal Form FWI R FEDERAL WRITE-IN REGISTERED (Standard Form 186A – Voter registered qualifies for full ballot) 186A) FWI NR FEDERAL WRITE-IN NOT REGISTERED (Standard Form 186A – Voter not registered qualifies) for FOB) MM1 MERCHANT MARINE (FULL BALLOT)
Codes used EV EARLY VOTING - REGISTERED (Form 14EV) for Early Voting EVP EARLY VOTING - PROVISIONAL (Form 276P & Form 14EV) and Grace Period GP GRACE PERIOD - REGISTRATION AND VOTING (Form 14GP) Applications GPP GRACE PERIOD - PROVISIONAL (Forms 14GP & 276P) (Forms 14EV and 14GP)
BALLOT RETURN CODES WITH DESCRIPTIONS
Ballot Return C COUNTED (ballot returned and counted after Election Day) Codes (used for D DECEASED (registration cancelled, Vote By Mail ballot will not be counted) certain Vote By E VOTED ON ELECTION DAY (cancelled Vote By Mail ballot with Form 1EV or 276P on Mail voters Election Day and voted) regarding the F CONVICTED FELON (registration cancelled, Vote By Mail ballot will not be counted) status of their J JI RETURNED (pre-trial detainee is no longer eligible to vote and the vote by mail ballot was ballots) returned not voted) O REJECTED OVERTURNED (voter resolves rejected ballot issue and the ballot is counted) P POST OFFICE RETURNED (invalid address given and post office returned as undeliverable) R REJECTED BALLOT (Vote By Mail ballot returned but not counted - voter is sent a letter regarding the problem) T TOO LATE (ballot returned after the Election and not counted because postmark/certification date was too late)
48 TROUBLESHOOTING GUIDE FOR BALLOT SCANNER
POWER SECURITY KEY PUBLIC COUNTER Scenario: The ballot scanner does Scenario: Cannot locate security key. Scenario: When opening the polls not power on. Action: Immediately call the Early on election morning, the public Action: Verify the power Voting Hotline at 312-263-1394. counter shows a number instead of connections. 0000. Scenario: Problem reading the • Power cable is connected to a Action: The ballot scanner may not security key. When applying the live outlet. have been initialized. security key, the password screen • Power cable is firmly connected does not come up. Call the Early Voting Hotline at to the power adapter. Action: Complete the following. 312-263-1394. • Power adapter is connected to • Place and hold the security key the scanner. in the security key port for at least • If the power cable is connected THE BALLOT SCANNER DOES two seconds. Do not place and to a power strip/surge protector, NOT ACCEPT BALLOTS remove it quickly. Ensure that verify that the power strip/surge the outer edge of the security Scenario: Ballot scanner will not protector is on. key makes contact with the inner read first ballot. • Hold the power button down for edge of the security key port. Action: You must open polls on the 2 seconds using a plastic pointer. • Try rotating the security key ballot scanner, refer to pages 11- 13 for instructions. Verify that the When plugged in there should be a slightly, while holding it in the display screen reads “Please insert green light in the front of the ballot correct position. ballot.” scanner. Call the Early Voting Hotline at Refer the problem to the Election PASSWORD 312-263-1394. Coordinator OR call the Early Scenario: When entering Voting Hotline at 312-263-1394. the password, the message, Scenario: When powering on, the “Password incorrect! Please try display screen reads: “Verification Scenario: Power failure/outage at again” is displayed. the polling place. failed – Results on SD1 and SD2 are Action: Ensure that you are using the not equal. Please check election Action: The ballot scanner password from the red ballot scanner has a battery that will last for cards.” or “Startup Error – When box. Try entering the password again, the error is resolved please restart approximately two hours. If the slowly using the plastic pointer. battery runs out call the Early Voting the machine.” Hotline at 312-263-1394. Call the Early Voting Hotline at Action: Immediately call 312-263-1394. the Early Voting Hotline at 312-263-1394.
49 Scenario: When powering on, the Scenario: Ballot misread. Scenario: Display screen reads display screen reads: “Audit log file Action: Ballot was inserted “Assistance Required.” error – Audit log file mismatch is incorrectly or has a physical error Action: The ballot is jammed inside detected. Mismatched file has been such as a tear or wrinkle. Instruct the scanner, usually in the rear slot. renamed and replaced. Press OK to the voter to reinsert the ballot in a The ballot may or may not be cast. proceed.” different orientation. If the ballot Locate the security key, place it Action: The message is informat- does not scan, the voter must spoil on the security key port and enter ional, and no action needs to be their ballot and receive a new ballot password. STOP!!! READ THE taken. Press “Accept.” at the Workstation. If this happens MESSAGE ON THE SCREEN to for several ballots, the scanner may Call the Early Voting Hotline at determine what action to take next. be dirty or damaged. Immediately 312-263-1394. • If the screen says “Results call the Early Voting Hotline at Recorded! Paper jam upon 312-263-1394. ballot cast. Results have been BALLOT ERRORS: Call the Early Voting Hotline at recorded! Remove the ballot Scenario: No initials, ballot is 312-263-1394. manually. Place the ballot in the automatically rejected by the main compartment of the ballot scanner. box!” Action: Voter must place their ballot BALLOT JAM back inside the privacy sleeve and Scenario: Front slot paper jam. Break the seal on the latch and pull an Election Official must initial the Display screen reads “Clear Paper the scanner forward. Gently pull the ballot. Ballots without an Election Jam.” ballot out of the rollers and drop it in Official’s initials will not be accepted Action: The ballot was partially the main compartment of the ballot by the ballot scanner. inserted but not drawn into the box. Once the jam has been cleared scanner or the ballot is partially press OK on the display screen and Call the Early Voting Hotline at close the latch on top of the ballot 312-263-1394. drawn into the scanner but is unable to move freely. An Election Official box to securely lock the ballot should gently remove the ballot scanner into place. Secure the latch and wait for the message to clear. with a red tie seal. Record the new Once the “Please insert ballot” seal number on the Touchscreen/ screen returns, instruct the voter to Ballot Box Seal Form. reinsert the ballot. Voters should be • If the screen says “Results instructed to lightly hold the bottom Recorded! Paper jam upon of the privacy sleeve as they insert ballot cast. Results have been their ballot to avoid this type of jam. recorded! Remove the ballot Call the Early Voting Hotline at manually. Place the ballot in the 312-263-1394. ballot box!”
50 Break the seal on the latch and pull Scenario: Display screen reads Scenario: The ballot is jammed and the scanner forward. Gently pull the “Paper Jam! Paper jam while cannot be removed or is torn inside ballot out of the rollers and drop ejecting the ballot. The ballot was the ballot scanner. it in the ballot box. Once the jam NOT cast! Press OK to attempt Action: Immediately call the Early has been cleared press OK on the to eject the ballot. If the ballot Voting Hotline at 312-263-1394. display screen and close the latch does not eject, remove the ballot Proceed with the election using the on top of the ballot box to securely manually. Do NOT place the ballot ballot box portion of the ESC. (Refer lock the ballot scanner into place. into the ballot box!” to pages 102-103 for instructions.) Secure the latch with a red tie seal. Action: The ballot jammed while Record the new seal number on the attempting to reverse and HAS NOT PRINTER ERRORS Touchscreen/Ballot Box Seal Form. BEEN CAST. Press OK, the scanner Scenario: Error: Thermal printer Call the Early Voting Hotline at will attempt to return the ballot. head is up. 312-263-1394. • If the ballot is returned and is not Action: When attempting to print, damaged, instruct the voter to the pressure roller on the thermal reinsert the ballot. printer is not securely seated. Break • If the ballot is not returned, the the red seal on the printer door and display screen will read “Residual place it in the Broken/Used Seal Bag. Paper Jam!” Break the seal on Open the printer door. Remove the the latch and pull the scanner roller and reconnect it ensuring that forward. Gently pull the paper both ends of the roller are firmly in out of the rollers. If the ballot place. When facing the scanner, the is not damaged, the voter will white wheel on the roller should be reinsert their ballot into the on the left. Feed the printer paper ballot scanner. If the ballot is through the opening of the printer damaged, the voter must spoil door and close the door. Press their ballot and receive a new reprint on the display screen. Attach ballot at Station #2 or a voter card a new red seal to the printer door at Station #1/Registration Table. and record the seal number on the Once the jam has been cleared Seal Accountability Form (Form 3). press Continue on the display screen and close the latch on top Call the Early Voting Hotline at of the ballot box to securely lock 312-263-1394. the ballot scanner into place. Secure the latch with a red tie seal. Record the new seal number on the Seal Accountability Form (Form 3). Call the Early Voting Hotline at 312-263-1394.
51 Scenario: Error: Thermal printer is Scenario: The printer paper is not the roller ensuring that both ends out of paper. advancing and/or the printer is are firmly in place. When facing Action: The printer is out of paper. making a grinding sound. No error the scanner, the white wheel on the Find a new paper roll in the Gray message is displayed. roller should be on the left. Feed the Supply Box. Break the red seal on Action: The paper roll is not installed printer paper through the opening of the printer door and place it in the correctly and the printer may be the printer door and close the door. Broken/Used Seal Bag. Open the jammed. Break the red seal on Press reprint on the display screen. printer door and remove the roller. the printer door and place it in Attach a new red seal to the printer Insert the new paper roll with the the Broken/Used Seal Bag. Open door and record the seal number paper coming from underneath the the printer door and remove the on the Seal Accountability Form roll. Reconnect the roller ensuring roller. If there is a paper jam, clear (Form 3). that both ends are firmly in place. it by tearing off any paper that has Call the Early Voting Hotline at When facing the scanner, the white wrapped around the paper roll. 312-263-1394. wheel on the roller should be on the Reconnect the roller ensuring that left. Feed the printer paper through both ends are firmly in place. When the opening of the printer door and facing the scanner, the white wheel close the door. Press reprint on on the roller should be on the left. the display screen. Attach a new Feed the printer paper through the red seal to the printer door and opening of the printer door and close record the seal number on the Seal the door. Press reprint on the display Accountability Form (Form 3). screen. Attach a new red seal to the printer door and record the seal Call the Early Voting Hotline at number on the Seal Accountability 312-263-1394. Form (Form 3). Call the Early Voting Hotline at 312-263-1394.
Scenario: The printer paper is advancing but no text appears on the tape. Action: The thermal printer paper is installed backwards. Only one side of the paper can be printed on. Break the red seal on the printer door and place it in the Broken/ Used Seal Bag. Open the printer door and remove the roller. Reinsert the paper roll with the paper coming from underneath the roll. Reconnect
52 TROUBLESHOOTING GUIDE FOR TOUCHSCREEN VOTING UNIT
POWER to finish powering off and then wait Scenario: Voter leaves the polling Scenario: The touchscreen voting at least 10 seconds. Press the power place while in the process of unit loses power. button again to turn the unit back on. voting. Action: Verify the power If the problem persists after powering Action: Remove the voter card connections. The battery icon in on, immediately call the Early Voting from the card slot, the touchscreen the top right corner should have a Hotline at 312-263-1394. If the voting unit will begin beeping. lightning bolt icon indicating that the problem is resolved close the Power/ Insert the poll worker card and touchscreen voting unit is connected Printer door and apply a new red enter the password. Remove the to a power source and the battery is seal. Record the new seal number poll worker card. on the Seal Accountability Form charging. Call the Early Voting Hotline at (Form 3). • Power cable is connected to a 312-263-1394. live outlet. Scenario: A voter/poll worker card Scenario: A voter/poll worker • Power cable is firmly connected is inserted into the card slot and card is inserted and a message to the power adapter. nothing happens. is displayed: “Unable to read • Power adapter is connected to Action: The touchscreen may be smart card data – Unable to read the touchscreen voting unit. frozen. Verify the animation on from smart card. Please check if • If the power cable is connected the screen is running. Break the smart card is valid and inserted to a power strip/surge protector, seal on the Power/Printer door and correctly.” verify that the power strip/surge press the power button. Place the Action: The voter card or poll protector is on. broken seal in the Broken/Used worker card was misread by the Seal Bag. Press Power Down in the Call the Early Voting Hotline at touchscreen voting unit. There are upper right corner of the screen. 312-263-1394. several possible causes: Wait for the touchscreen to finish Scenario: Power failure/outage at the powering off and then wait at least • The voter/poll worker card polling place. 10 seconds. Press the power button was inserted too quickly or too Action: Immediately call the Early again to turn the unit back on. If the slowly. Voting Hotline at 312-263-1394. problem persists after powering on, • Remove the voter/poll Voters can continue voting on pre- immediately call the Early Voting worker card and insert it again. printed ballots until a technician Hotline at 312-263-1394. If the • The voter/poll worker card is arrives. The touchscreen printer problem is resolved close the Power/ inserted with the chip facing up, cannot print ballots without a power Printer door and apply a new seal. with the chip outside the reader, source. Record the new red seal number or the voter/poll worker card is on the Seal Accountability Form not fully inserted. (Form 3). • Remove the voter/poll VOTER/POLL WORKER CARD worker card and Scenario: “Smart card reader Scenario: Voter removes the voter insert it with the chip facing detached” message card from the card slot before printing down. Ensure the voter/poll Action: Break the seal on the Power/ their ballot. worker card is fully inserted. Printer door and press the power Action: If a voter removes the voter • The voter/poll worker card’s chip button. Place the broken seal in the card from the card slot before printing is dirty. Broken/Used Seal Bag. Press Power their ballot, the touchscreen voting • Wipe the chip with a cloth Down in the upper right corner of unit will beep. Instruct the voter to and insert the voter/poll worker the screen. Wait for the touchscreen re-insert the voter card to continue card again. their voting session. Call the Early Voting Hotline at 312-263-1394. 53 If the issue persists, call the Early new red seal. Record the new seal Scenario: The touchscreen printer Voting Hotline at 312-263-1394. number on the Seal Accountability jams while printing a voter’s ballot. Form (Form 3). Action: An error message will be Scenario: A poll worker card is displayed on the screen instructing Scenario: The audio controller is not inserted and a message is displayed: the voter to contact a poll worker. playing audio. “Warning - Data on the smart card Insert the poll worker card and enter Action: Verify the headphones are is not valid” the password. Press the Cancel (X) properly connected to the audio Action: Immediately call the Early button on the printer. Clear the paper controller and that an audio voter Voting Hotline at 312-263-1394. jam by gently removing the jammed card was activated at Station #1 or ballot from the printer. Spoil the the Registration Table. Verify the Scenario: A voter/poll worker card is jammed ballot and place it inside cord connections. Break the seal inserted and a message is displayed: Envelope S. After the jam is cleared, on the Accessories door. Place the “Activation code is not valid” printing can resume when the green broken seal in the Broken/Used Seal Action: If you are in a combination light is displayed on the printer. Press Bag. When plugged in correctly polling place, ensure that the voter is Reprint on the touchscreen. Once there should be a solid green light using the touchscreen voting unit for the ballot is successfully printed, on top of the audio controller. If the the correct precinct. If the voter is in remove the poll worker card. The problem persists, immediately the correct precinct and the problem voter should take their printed ballot call the Early Voting Hotline at persists, immediately call the Early to the ballot scanner. Voting Hotline at 312-263-1394. 312-263-1394. If the problem is resolved close the Accessories door Call the Early Voting Hotline at Scenario: A poll worker card is and apply a new red seal. Record 312-263-1394. inserted and a message is displayed: the new seal number on the Seal “Error - you exceeded admin pin Accountability Form (Form 3). Scenario: The touchscreen printer tries, please re-write smart card” runs out of paper and stops printing Action: Immediately call the Early Scenario: A cord becomes ballots. An error message displays on Voting Hotline at 312-263-1394. disconnected and a message is the touchscreen: “Load Paper.” displayed: “USB device change Action: An error message will be detected.” displayed on the screen instructing AUDIO CONTROLLER/PRINTER Action: If the audio controller or the voter to contact a poll worker. Scenario: The audio controller printer cords are disconnected or the Insert the poll worker card and enter device is not responding to key printer is turned off the touchscreen the password. On the touchscreen presses. The audio controller device voting unit will beep. Insert the printer, open tray 2. Add paper and is not connected properly or is poll worker card and enter the press the Cancel (X) button on the damaged. password to determine which device printer. After the paper is loaded, Action: Verify the cord connections. was disconnected. If the screen printing can resume when the green Break the seal on the Accessories indicates that the printer became light is displayed on the printer. Press door. Place the broken seal in disconnected verify that the printer Reprint on the touchscreen. Once the Broken/Used Seal Bag. When is on and all cords are connected the ballot is successfully printed, plugged in correctly there should to the printer and touchscreen. If remove the poll worker card. The be a solid green light on top of the the screen indicates that the audio voter should take their printed ballot audio controller. If the problem controller became disconnected to the ballot scanner. persists, immediately call the Early verify cord connections from the Call the Early Voting Hotline at Voting Hotline at 312-263-1394. audio controller to the touchscreen. 312-263-1394. If the problem is resolved close If the problem persists, immediately the Accessories door and apply a call the Early Voting Hotline at 312-263-1394.
54 MANUAL ACTIVATION MANUAL ACTIVATION– If the card activator fails you PROVISIONAL BALLOT will need to manually activate If the card activator fails you will the touchscreen voting unit for need to manually activate the voters who wish or must use the touchscreen voting unit for voters touchscreen. who must vote a provisional ballot. 1. Insert the poll worker card, chip Refer to pages 34-38 for information facing down, into the touchscreen about provisional voting. card slot 1. Insert the poll worker card, chip 2. Enter the password and select facing down, into the touchscreen ballot activation. The password card slot can be found in the red ballot 2. Enter the password and select scanner box ballot activation. The password 3. Enter the ballot code from can be found in the red ballot the Ballot Code Menu and scanner box Instructions by finding the 3. Enter the ballot code from voter’s ballot style and party (for the Ballot Code Menu and Primary Elections only). Each Instructions by finding the ballot style and party will have a voter’s ballot style and party (for corresponding ballot code. If the Primary Elections only). Each voter would like to vote an audio ballot style and party will have a or sip-and-puff ballot, select corresponding ballot code. If the the “Enable AVS Controller” voter would like to vote an audio checkbox. Select the voter’s or sip-and-puff ballot, select device and language the “Enable AVS Controller” 4. Select “Regular Ballot” checkbox. Select the voter’s 5. Remove poll worker card device and language 6. Voter proceeds to vote their 4. Select “Provisional” ballot. 5. The screen will display a Provisional ID number that you must record on the Provisional Voter Affidavit (Form 276P) 6. Remove poll worker card 7. Voter proceeds to vote their ballot
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