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Guide to Doing Business in New Orleans

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Guide to Doing Business in New Orleans Guide to Doing Business in New Orleans City of New Orleans Office of Economic Development LaToya Cantrell, Mayor 1340 Poydras Street, 18th Floor, New Orleans, LA 70112 (504) 658-4200 / (504) 658-4918 Fax www.nola.gov NOLA 311 /(504) 658-2299 / (877) 286-6431 Committed to spurring the growth of a diverse economy that creates good paying jobs and provides equal access to economic prosperity. Updating CITY OF NEW ORLEANS MAYOR Hon. LaToya Cantrell THE CITY COUNCIL Hon. Helena Moreno Councilmember-at-Large Hon. Jason Rogers Williams Councilmember-at-Large Hon. Joseph I .Giarrusso Councilmember, District “A” Hon. Jay Banks Councilmember, District “B” Hon. Kristin Gisleson Palmer Councilmember, District “C” Hon. Jared C. Brossett Councilmember, District “D” Hon. Cyndi Nguyen Councilmember, District “E” TABLE OF CONTENTS Introduction Meeting Legal Requirements Occupational License Process 1 Key Agencies 3 Zoning Requirements 5 Site Considerations 7 Building Permits and Certificate of Occupancy 8 Home Occupations 9 State Licensing Requirements 10 Basic Business Structures 10 Recording Your Business Name 14 Tax Identification Numbers 14 Permit/License Categories 15 Programs to Assist New Orleans Businesses Loan Programs & Financing Resources 17 Tax Incentives 19 Incentives for Developers 20 Business Resources 22 Useful Phone Numbers 29 General Affidavit Sample 33 INTRODUCTION The Mayor’s Office of Economic Development exists to spur the growth of a diverse economy that creates good-paying jobs and provides equal access to economic prosperity. We promote economic growth through several initiatives, development projects and incentive programs. We connect people and businesses to opportunities by building and leveraging partnerships at home and abroad. We train and place our workforce. We retain and attract businesses. We provide programs to support equal business opportunities. We manage and market our City’s assets and resources. We take pride in our City. We commit to service and aspire to excellence to improve the quality of life for all residents of New Orleans. The Office of Economic Development is comprised of a number of offices that can assist you. If you are planning to start a new business in the City of New Orleans, and you need information on license & permitting, incorporating, funding, and state & federal economic development program information, then you have come to the right site. Our staff is privileged to be one of the most resourceful divisions in city government. If you have any questions that are not answered in this guide, please feel free to give us a call; we can be reached at 504-658-4200 for more information. Business Services is a Division of the Mayor’s Office of Economic Development; and their staff is dedicated to the business community and its entrepreneurial interests in our city. The Business Services office is comprised of a number of seasoned professionals that can assist with all of your business needs ranging from business startup, business retention, tax incentives, funding products, incorporating or forming a limited liability company, and information on zoning & permitting. The Business Service staff is readily available to distribute and educate business information to the public; so if you are a public or private entity and you are planning a business outreach session in your community; please feel free to contact us for your next business event. If after reading the Guide to Doing Business in New Orleans you feel the need for further assistance from the City of New Orleans, you may call the Business Resource Service at (504) 658-4200. Again, we are pleased that you have chosen the City of New Orleans as the home for your business. We are excited about your venture and its support in the growth of the City of New Orleans. CITY OF NEW ORLEANS GUIDE TO DOING BUSINESS Thank you for your interest in doing business in the City of New Orleans. New business means new jobs and greater opportunities to generate wealth for the citizens of New Orleans. We value your investment in this great city and are available to assist you in meeting your goal of starting and growing your business. Occupational License Process (you may also visit GeauxBiz to receive a detail checklist for your particular type of business): Sole Proprietor: 1. Register your Trade Name, Trademark & Service Mark-Registration (form #309 or online) with the Louisiana Secretary of State (225) 925-4704/ www.sos.la.gov (optional). 2. Register your trade name locally by recording an original notarized affidavit with the Land Records Division of the Clerk of Civil District Court for the Parish of Orleans (1340 Poydras Street, 4th Floor / (504) 407-0005 / www.orleanscivilclerk.com). The fee to file is $50 for the 1st page and $15 for each additional page on legal paper with a 2” margin at the top of document and 1” margins on each side and at the bottom of document. There is an additional $15 fee for letter size documents (inadequate paper size) and an additional $20 fee for inadequate margin size (must be 2” at the top and 1” on each side and bottom). Payment can be made via cash, certified check, money order, Visa, MasterCard, Discover, or American Express cards. No personal checks. (see page 33 for sample wording of affidavit) 3. If applicable now is the time to apply for your federal tax ID number (apply online or file a SS-4 with the IRS / (800) 829-4933 / (504) 558-3344 / www.irs.gov) and your state tax ID with the Louisiana Department of Revenue (register at www.revenue.louisiana.gov/ or contact the LDR at (504) 568-5233/ (225) 219-7462). Review page 14 and 15 to see if tax ID numbers are needed. 4. Once you have identified a business location and before committing to any agreement, you should (1) visit the City of New Orleans online Property Viewer or contact the Safety & Permits on duty zoning inspector at (504) 658-7125 to seek advice on the zoning and any other applicable information (see zoning, pg.5,6 &7 ), if verbally approved proceed. (2) apply for an occupational license with the City of New Orleans One Stop Shop / 1300 Perdido Street, 7th Floor / (504) 658-7100) / www.nola.gov/onestop (complete the application online or print master application and bring it in person) The commercial process can take approximately 5 to 10 business days and approximately 3 to 5 business days for home based business applications. Once you are notified you must submit to the Bureau of Revenue a complete Schedule A, additional document (see State Requirements page 10) and applicable fee. The Bureau of Revenue will assign an account number and issue the occupational license. 5. Now you are ready to conduct business and provide your goods and services. Partnership: 1. Register your Partnership Registration-Louisiana (form #342) with the Louisiana Secretary of State (225) 925-4704/ www.sos.la.gov (optional). 2. Register your trade name locally by recording an original notarized affidavit with the Land Records Division of the Clerk of Civil District Court for the Parish of Orleans (1340 Poydras Street, 4th Floor / (504) 407-0005 / www.orleanscivilclerk.com). The fee to file is $50 for the 1st page and $15 for each additional page on legal paper with a 2” margin at the top of document and 1” margins on each side and at the bottom of document. There is an additional $15 fee for letter size documents (inadequate paper size) and an additional $20 fee for inadequate margin size (must be 2” at the top and 1” on each side and bottom). Payment can be made via cash, certified check, money order, Visa, MasterCard, Discover, or American 10 Express cards. No personal checks. (see page 33 for sample wording of affidavit) 3. Now is the time to apply for your federal tax ID number (apply onlineor file a SS-4 with the IRS / (800) 829-4933 / (504) 558-3344 / www.irs.gov) and your state tax ID with the Louisiana Department of Revenue (register at www.revenue.louisiana.gov/ or contact the LDR at (504) 568-5233/ (225) 219-7462). Review page 14 and 15 to see if tax ID numbers are needed. 4. Once you have identified a business location and before committing to any agreement, you should (1) visit the City of New Orleans online Property Viewer or contact the Safety & Permits on duty zoning inspector on duty at (504) 658-7125 to seek advice on the zoning and any other applicable information (see zoning, pg.5,6 &7 ), if verbally approved proceed. (2) apply for an occupational license with the City of New Orleans One Stop Shop / 1300 Perdido Street, 7th Floor / (504) 658-7100) / www.nola.gov/onestop (complete the application online or apply in person) The commercial process can take approximately 5 to 10 business days and approximately 3 to 5 business days for home based business applications. Once you are notified you must submit to the Bureau of Revenue a complete Schedule A, additional document (see State Requirement page 10) and applicable fee. The Bureau of Revenue will assign an account number and issue the occupational license. 5. Now you are ready to conduct business and provide your goods and services. Limited Liability Company / Foreign Limited Liability Company: 1. Register your limited liability company (form #365) or your foreign limited liability company (form #972) with the Louisiana Secretary of State (225) 925-4704/ www.sos.la.gov. 2. Register your trade name locally by recording an original notarized affidavit with the Land Records Division of the Clerk of Civil District Court for the Parish of Orleans (1340 Poydras Street, 4th Floor / (504) 407-0005 / www.orleanscivilclerk.com).
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