Municipal Clerks of Illinois Institute and Academy October 8–13, 2017 Wyndham City Centre – Springfield, Illinois

Institute Program

Sunday, October 8

2:00–5:00 PM Pre-Institute: Organization Change Embassy (Concourse) Dr. Brenda Erickson It has been said that the only thing that is constant is change—so true in today’s world, our nation, the great State of Illinois, and your towns and villages. Most, if not all, your offices experience the challenges that come with these changes on a recurring basis: Changes politically and technologically, not to mention serving culturally diverse communities. This session is designed to help municipal clerks work with these challenges using a management approach along with some administrative techniques. It includes small group work, time for discussion, and a question/answer period.

6:00 PM Welcome Dinner Rendezvous

7:30–9:00 PM Networking Opportunity/Hospitality in Capitol Suite Room 2001

Monday, October 9

7:00–8:00 AM All Institute - Continental Breakfast Concourse Level

7:25–8:25 AM Welcome Embassy (Concourse) Knowledge Transfer Action Plan (KTAP) Session – All institute participants must attend

8:30 AM–Noon Concurrent Sessions

Year 1—Knowing Yourself and Knowing Others: Plaza 3 A Myers-Briggs Type Indicator Workshop Molly Grisham, Professional Training Consultant The Myers Briggs Type Indicator (MBTI) is a valuable tool that gives everyone a common language for understanding the different ways people acquire meaning. It assists in improving the effectiveness of individual team members, team leaders, and the entire team. Lecture, discussion, and activities will be used during this session to increase learning about your preferences and tendencies in: dealing with others, taking in information, making decisions, and managing time and projects.

Year 2 and 3 —Simulated Society Conference Center 1 - 4 Dr. Steven Fowler A program used by groups to teach various aspects of sociology, political science, and communications skills. Originally created by William A. Gamson in 1966, it is currently in its fifth edition. It provides a way for participants to better understand the problems of governing a 20th-century-style nation state society. The participants grapple with issues like economic inequality, justice, diversity, trust, power dynamics, and leadership as they negotiate their way through labor-management relations, political turmoil, and natural disasters. To be successful players must utilize basic social processes from cooperation and reward to threat and punishment. The goal of SIMSOC is to bring a deeper understanding to everyday experiences as well as social and organizational theory.

Noon Year 1 Lunch – on your own

1:00–4:30 PM Concurrent Sessions

Year 1—Knowing Yourself and Knowing Others (continued) Plaza 3

Year 2 & 3—Simulated Society (continued) Conference Center 1 - 4

4:30–5:30 PM All Institute - KTAP Session Embassy (Concourse)

All Institute - Dinner on own

7:30–9:00 PM Networking Opportunity/Hospitality in Capitol Suite Room 2001

Tuesday, October 10

7:00–8:00 AM Continental Breakfast Mezzanine Level

8:30 AM–Noon All Institute - Concurrent Sessions

Year 1—The Role and Function of the Office of Municipal Clerk Plaza 3 Maryanne Fair, CMC, Clerk, City of O’Fallon, and Kittie L. Kopitke, RMC, MMC, Village Clerk/Collector, Village of Streamwood The full spectrum of duties of the professionals we call clerks are explored. This session reviews the rich history of the clerk profession and looks to the future.

Year 2 – Leadership Training Conference Center 4 Molly Grisham, Professional Training Consultant

Year 3—Illinois Municipal League Q&A (1:00 – 2:00) Conference Center 4 Brad Cole, Executive Director Rare opportunity to ask questions about the Illinois Municipal League from the IML Executive Director

Year 3—The Secret Ingredient of Effective Leadership (2:00 – 4:30) Conference Center 4 Mary Haynes, Consultant

Noon All Institute - Luncheon with Exhibitors Prairie

1:00–4:30 PM Concurrent Sessions

Year 1—The Role and Function of the Office of Municipal Clerk (continued) Plaza 3

Year 2—Records Management (1:00 – 2:30) Springfield City Offices City of Springfield We will walk to the City of Springfield Clerk’s Office for a review of the records management processes from a Clerk’s point of view.

Year 3—Illinois Politics Lincoln Museum We will to the Lincoln Museum and Library to receive a tour and lesson on Politics in Illinois

4:30–7:30 PM Exhibits Open with Reception Ambassador (Concourse)

5:15–7:30 PM Reception in Exhibit Hall – prize drawing at 6:30 PM Ambassador (Concourse) Must be present to win.

7:30–9:00 PM Networking Opportunity/Hospitality in Capitol Suite Room 2001

Wednesday, October 11

7:00–8:00 AM Continental Breakfast Mezzanine Level

8:30 AM–Noon All Institute and Academy Session Illinois Room New Laws, Conflicts, and Trends to Watch Keri-Lyn Krafthefer, Adam Lasker, and Robert Bush This session provides an overview of current laws, revisions, rules and regulations that apply to the professional clerk. You will learn how to identify potential intended and unintended consequences of actions or inactions.

Noon Luncheon at Hotel Prairie

1:00–4:30 PM Concurrent Sessions

All Institute and Academy Session Illinois Room Winning in Adversity” Habeeb Habeeb (H squared), Consultant

4:30 – 5:15 PM All Institute – KTAP Session Embassy (Concourse)

5:45 PM Municipal Clerks of Illinois Annual Meeting

All Institute – Dinner on own

8:00–9:30 PM Hospitality in Presidential Suite Room 2814

Thursday, October 12

7:00 AM All Institute - Continental Breakfast Mezzanine Level

8:00 AM Photo Sessions for Institute Participants, MCI Board, and Institute Training Committee Lobby Steps 8:00 AM Institute Year 1 8:05 AM Institute Year 2 8:10 AM Institute Year 3 8:15 AM MCI Board 8:20 AM Institute Training Committee

8:30 AM–Noon Concurrent Sessions

Year 1—Diversity Training 101 Plaza 3 Ebonie Davis, IDHR Workforce diversity is a reality in the workplace of the 21st century. This training identifies the on-going process of recognition, understanding and acceptance of the variety and complexity of people with whom we must interact. It gives participants an opportunity to explore diversity issues from both personal and professional perspectives through lecture, group interaction, open dialogue and short exercises.

Year 2 & 3—Word/Excel for the City Clerk Conference Center 4 Skillpath

All Institute – Lunch on own

1:00 – 4:30 Year 1 and 2– Parliamentary Procedures Capitol Room Connie Deford, Parliamentarian This session will provide information on basic underlying principles of parliamentary procedure, the five classifications of motions, steps in handling motions, and rules of debate. Participants will chart the standard descriptive characteristics of ranking motions and practice handling simple amendment of words in a motion. All information is based on Robert’s Rules of Order Newly Revised (11th ed.).

Year 3—Diversity Training 103 Conference Center 2 Ebonie Davis, IDHR Workforce diversity is a reality in the workplace of the 21st century. This training identifies the on-going process of recognition, understanding and acceptance of the variety and complexity of people with whom we must interact. It gives participants an opportunity to explore diversity issues from both personal and professional perspectives through lecture, group interaction, open dialogue and short exercises. Years 2 and 3 will build on information from prior year.

4:45–5:30 PM All Institute - KTAP Session Embassy (Concourse)

6:30 PM Reception Prairie

7:00 PM All Institute – Awards Banquet Prairie

Friday, October 13

7:00–8:00 AM All Institute - Breakfast Buffet Prairie

7:30–8:00 AM All Institute - KTAP Session Rendezvous

8:00–Noon Concurrent Sessions

Year 1—Basic Budgeting Plaza 3 David Erb, Molly Talkington This session provides a detailed overview of governmental budgeting. Participants will gather additional tools on how to improve their existing budget process to make it a better communication tool for their constituents.

Year 2—Diversity Training 102 Conference Center 2 Ebonie Davis, IDHR Workforce diversity is a reality in the workplace of the 21st century. This training identifies the on-going process of recognition, understanding and acceptance of the variety and complexity of people with whom we must interact. It gives participants an opportunity to explore diversity issues from both personal and professional perspectives through lecture, group interaction, open dialogue and short exercises. Years 2 and 3 will build on information from prior year.

Year 3—Parliamentary Procedures Conference Center 4 Connie Deford, Parliamentarian This session will review the steps in handling motions and highlight the most commonly misused motions. Opportunities for adoption of rules of procedure for business in small boards (no more than about a dozen) and the use of a consent agenda will be examined. Participants will evaluate real-life parliamentary situations and determine what course of action should be used for each circumstance. All information is based on Robert’s Rules of Order Newly Revised (11th ed.).

Noon Adjourn