Request for Qualifications Statement for Professional Architectural Services
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REQUEST FOR QUALIFICATIONS STATEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES TRAVIS CENTRAL APPRAISAL DISTRICT BOARD OFFICERS BOARD MEMBERS BLANCA ZAMORA-GARCIA THERESA BASTIAN CHAIRPERSON TOM BUCKLE BRUCE GRUBE BRUCE ELFANT VICE CHAIRPERSON ANTHONY NGUYEN ELEANOR POWELL JAMES VALADEZ MARYA CRIGLER CHIEF APPRAISER NOTICE Travis Central Appraisal District is accepting qualification statements from architects or architectural companies to provide professional architectural services for the District’s proposed annex building located at 2304 Forbes, Austin, Texas 78754.Each vendor must furnish all information required by the. The response shall be delivered or mailed in a sealed envelope marked on the outside “2018-9: PROFESSIONAL ARCHITECTURAL QUALIFICATIONS STATEMENT- DO NOT OPEN” prior to 2:00 p.m. on Thursday, October 4, 2018, to Mrs. Leana H. Mann, Director of Operations, Travis Central Appraisal District, 8314 Cross Park Drive, Austin, Texas 78754 or by mail to P.O. Box 149012, Austin, Texas 78714-9012. Specifications for this bid can be found on the District’s website: https://www.traviscad.org/reports-request/ under Financial Reports. TCAD reserves the right to reject any or all responses, to waive technicalities or formalities, and to accept the response deemed to be the best value for the TCAD. _______________________________ Leana H. Mann, CGFO Director of Operations Travis Central Appraisal District REQUEST FOR QUALIFICATIONS STATEMENT PROFESSIONAL ARCHITECTURAL SERVICES TABLE OF CONTECTS SECTION 1. GENERAL INFORMATION & REQUIREMENTS ....................................................................................................... 4 1.1 GENERAL INFORMATION ..................................................................................................................................................... 4 1.2 PUBLIC INFORMATION ........................................................................................................................................................ 4 1.3 TYPE OF CONTRACT ............................................................................................................................................................ 4 1.4 CLARIFICATIONS AND INTERPRETATIONS ................................................................................................................................. 4 1.5 SUBMISSION OF QUALIFICATIONS .......................................................................................................................................... 5 1.6 DEADLINE AND LOCATION ................................................................................................................................................... 5 1.7 POINT OF CONTACT ............................................................................................................................................................ 5 1.8 DISTRICT’S RESERVATION OF RIGHTS ..................................................................................................................................... 6 1.9 NO REIMBURSEMENTS FOR COSTS ........................................................................................................................................ 6 1.10 ELIGIBLE RESPONDENTS ...................................................................................................................................................... 6 1.11 STATE REGISTRATION OF ENGINEERING FIRMS ......................................................................................................................... 6 1.12 STATE REGISTRATION OF ARCHITECTURAL FIRMS ..................................................................................................................... 6 1.13 PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL .......................................................................................... 6 SECTION 2. GENERAL PROVISIONS ......................................................................................................................................... 7 SECTION 3. REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS ..................................................................................... 10 SECTION 1. GENERAL INFORMATION & REQUIREMENTS 1.1 GENERAL INFORMATION The Travis Central Appraisal District (“The District”) is soliciting statements of qualifications for selections on a competent architect or architectural firm for the design of the District’s proposed annexation building located at 2304 Forbes Drive, Austin, Texas 78754 in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications (“RFQ”). The proposed project is estimated to be approximately 30,000 square feet. Collecting statements of Qualifications in response to this RFP is the first step in the process of selecting an architect or architectural firm. This RFQ provides the information necessary for respondents to prepare and submit Statements of Qualifications for consideration and initial ranking by the District. In the next step, the District will determine an initial ranking of respondents. If the initial ranking of the respondents is reasonably conclusive, the District may make a “most qualified” selection based upon the written qualifications only. If not, then the District may conduct interviews with a “short list” of respondents. Potential respondents should be aware that, except in unusual cases, the District does not consider billable time incurred while traveling to and from the Project site, District’s offices, Board of Directors, or committee meetings as necessary to the completion of the Project. Potential respondents whose offices are located such that such time-consuming travel will be regularly required in the performance of services for the Project should consider this policy when deciding whether or not to submit their Statement of Qualifications. 1.2 PUBLIC INFORMATION All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act ( Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed. The District strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information. 1.3 TYPE OF CONTRACT Any contract resulting from this solicitation will be in the form of the District’s Standard Agreement, a copy of which will be provided to all firms selected for interview or, in the case where no interviews are conducted, to the most qualified respondent. 1.4 CLARIFICATIONS AND INTERPRETATIONS Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be posted by the District as addenda. It is the responsibility of all respondents to obtain this information in a timely manner. All such addenda issued by the District before the responses are due, are considered to be part of the RFQ. Interpretations or clarifications in any other form, including oral statements, will not be binding on the District and should not be relied on in preparing qualifications. 1.5 SUBMISSION OF QUALIFICATIONS The qualifications must be received at the address specified prior to the deadline. The District will not consider any response to this solicitation that is not received at the address specified by the dead line. 1.6 DEADLINE AND LOCATION The District will receive qualifications up to the time and at the location described below: DEADLINE: Thursday, October 4, 2018 at 2:00 p.m. Addressed to: Travis Central Appraisal District Attn: Leana H. Mann P.O. Box 149012 Austin, TX 78714-9012 Bids may be hand delivered to: Travis Central Appraisal District Attn: Leana H. Mann 8314 Cross Park Drive Austin, TX 78754 Submit three (3) identical copies of the qualifications. An original signature must be included on the respondent's "Execution of Offer" document submitted with each copy. Qualifications received after the deadline will not be considered, and will be returned to the respondent unopened. Qualifications must be enclosed in a sealed envelope (box or container) addressed to the point-of- contact person; the package must clearly state “2018-9: PROFESSIONAL ARCHITECTURAL QUALIFICATIONS STATEMENT- DO NOT OPEN”, and the name, return address and email address of the respondent’s contact on all envelopes. 1.7 POINT OF CONTACT The District designates the following person as its representative and point-of-contact for this RFQ. Respondents shall restrict all contact with the District and direct all questions regarding this RFQ, including questions regarding terms and conditions and technical specifications to the point-of- contact person: Leana H. Mann, CGFO Director of Operations Travis Central Appraisal District [email protected]. All questions and requests for clarifications must be received via email by 3:00 p.m., Monday, October 1, 2018. 1.8 DISTRICT’S RESERVATION OF RIGHTS The District may evaluate the qualifications based on the anticipated completion of all or any portion of the Project. The District reserves the right to divide the Project into multiple parts, to reject any and all qualifications and re-solicit for new qualifications, or reject any and all submissions and temporarily or permanently abandon the Project. District makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQ for any