Iwerne Courtney & Stepleton Parish Council Notice of Convening Order V2 Councillors are called to the Parish Council meeting Wednesday 19 December 2018 at 7:00 pm
1. Apologies
2. Minutes of the Parish Council Meeting held 21 November 2018
3. Declaration of Interests
4. Matters Arising: • Field ditches – Merryfield and General Wolfe Close residents • Moles in the Play Area – Clerk • Public use of Clayesmore – Cllr Gibson Fleming
5. Democratic Period with DCC and NDDC news a. Reports from County Councillor and District Councillors circulated prior to the meeting. b. Public Session including Parish Councillors
6. Correspondence: emails and information sent by the Clerk from 22 November 2018 a. Blandford Leisure Centre – request for Precept consideration b. DAPTC – Notification of membership subscription for 2019 – 2020 based on scale of electors document
7. Parish Council Representatives reports • Cllr Milmer - Play Area o Play Area – annual inspection report 2018 – actions required/completed update o Tesco Bags of Help application • Cllr Mower - Footpaths & Bridleways • Parish Clerk - DAPTC & (North) news and information o Training for Parish Councillors • Parish Council Website o Cllr Gibson Fleming and Clerk to determine meeting date to discuss research into website styles/options by January 2019 • Cllr Mower - Village Hall • Cllr Hewitt - The Glebe o Glebe ownership notice – where is it? – Cllr Gibson Fleming • Cllr Morris – Parish Trees
• Inspection of PC owned trees – Clerk’s contact from DCC Arboricultural Manager
• Parish Clerk – A350/C13 Report & A350 Community Action Group (CAG)
o Report of 5 December 2018 meeting in Iwerne Minster.
8. Parish Council Projects • Traffic Calming – o Cllr Hewitt – 30 m.p.h. village speed limit discussion – council to refer to document DCC - Speed Limit Policy (Dec 2017) sent by Clerk on 26 November 2018. o Traffic mirror at Bessels Lane/Newfield Road ‘T’ junction – Clerk
9. Finance: a. Precept 2019/2020 discussion No 1 – council to refer to papers sent after this paper. c. Council to authorise payment to Iwerne Valley Lawn Maintenance – Glebe grass cutting 14 November 2018 £45 d. Council to authorise payment to Shroton Cricket Club – play area grass cutting in 2018 £100 e. Council to authorise payment to Shroton Village Hall – hire fees for February 2019 – January 2020 £110 f. Council to authorise payment to Mrs E Kingsbury for Clerks salary and costs 20/07/18 – 19/12/18 (5 months) £1135.09 g. Council to authorise payment to HMRC PAYE 26/07/18 – 19/12/18 (5 months) £268.60 h. Council to authorise payment to Mr N Smith (Parsonage Bessells allotment fee Oct 2018 – September 2019) £140 i. Council to authorise payment to Mr J Bird – hosting & security fees for Parish website - annual hosting fee renewal £71.28, domain renewal £13.19 and SSL Certificate Activation £14.34 (£98.81) j. Record of anticipated expenditure up to 19/12/18 – to be signed by the Chairman for RFO retention.
10. Planning:
2/2018/1674/HOUSE – 3 Marysfield, New Field Lane, Shroton, DT11 8PY – Proposal Erect first floor extension. Cllr Hewitt to complete Parish Council observations and comments. Clerk requested extension and to return response to NDDC Development Control on completion on 19 December 2018 meeting.
2/2018/0515/LITRA - Industrial Units, New Field Lane, Shroton DT11 8QR - Proposal - Prior approval for change of use under the GDPO. http://planning.north-dorset.gov.uk/online-applications
• Clerk’s email 11 September 2018 refers – date for meeting developer/architect. • Comments from the informal meeting arranged for 4 October 2018 with Courtney Developments, Parish residents and Parish Councillors. • Clerk has received a diagram of the proposals for Hambledon Farm, Child Okeford, DT11 8QR. No formal
planning application notification received at revised agenda date.
11. Other Matters for discussion/information – matters requiring a Parish Council decision or vote will be tabled at the next meeting where the matter will become an agenda item and discussed fully in council. .
LK 15/12/18