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Bylaws of Harleysville Baseball

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Bylaws of Harleysville Baseball BYLAWS OF HARLEYSVILLE BASEBALL Article I Name: Harleysville Baseball Article II Purpose: To teach good sportsmanship and the sport of baseball through example, instruction, and team play. Article III General Membership 1. Active members are individuals who have shown an interest in the League by attending greater than two meetings. 2. Active members may vote on issues that are raised at the meetings they attend. 3. If an active member misses four scheduled meetings in a row without a written excuse, he/she automatically becomes an inactive (non-voting) member. 4. Board of Directors has the power to approve or disapprove membership by majority vote. 5. It is the responsibility of the member to sign in at each meeting. Article IV Board of Directors 1. Duties: The legislative and judicial powers of this Association except those which are herein otherwise delegated shall be vested in the Board of Directors. 2. Members of the Board of Directors: Members of the Board of Directors shall consist of the Executive Board, the Umpire-in-Chief, the Snack Stand Coordinator, the Sponsorship Director, the Compliance Officer, the Field Maintenance Manager, the Equipment Manager, the Tournament Director, the Commissioner from the Connie Mack League, Major League, Minor League, Bambino League, Coach Pitch League and Fall Ball League, plus three at large members not to be Major, Minor, Bambino or Coach Pitch League managers. 3. To conduct business, the Board of Directors must have a majority of members present. 4. The Chairman of the Board of Directors shall be the President of Harleysville Baseball. 5. An appointed member of the Board of Directors may be removed by a 2/3 majority vote of the entire Board of Directors. 6. Umpire-in-Chief Duties: Conduct coach and umpire clinic in the spring. Schedule umpires for Minor and Major Leagues. Conduct review of any protested games. Harleysville Baseball 2015 Rev1 3/12/2015 Page 1 of 13 7. Snack Stand Coordinator Duties: Orders all items for snack stand and provides invoices to Treasurer for payment. Maintains cash drawer and daily log of income. Deposits cash at least once a week and reports amount to the Treasurer. Schedule volunteers to work in the snack stand during regular season 8. Fund Raising Coordinator Duties: In charge of all fund raising. Obtains new team and sign sponsors as needed Conduct yearly mailing and follow up activities with existing sponsors to obtain yearly sponsorship fee. Distribute sponsor’s plaques at year end. 9. Equipment Manager Duties: Ensure each league is equipped with shirts/uniforms per following specifications for each player : o Major League . Major league insignia uniform jerseys with sponsor’s name printed on them. Major league insignia baseball hats and color coordinated socks. o Minor League . Major league insignia uniform jerseys with sponsor’s name printed on them, Major league insignia baseball hats and color coordinated socks. o Bambino League . T-Shirts with sponsor's name printed on them and color coordinated hats with an ‘H’ on them. o Coach Pitch League . T-Shirts with sponsor's name printed on them and color coordinated hats with an ‘H’ on them. o Tee Ball League . T-Shirts with sponsor's name printed on them and color coordinated hats with an ‘H’ on them. o Fall Ball League . T-Shirts and color coordinated hats with an ‘H’ on them. Provide two (2) coaches shirts per team. These shirts are to be two (2) button screen-printed shirts with collar. Ensure all league property is indelibly marked. Order sufficient quantity of All-Star and Post-Season tournament hats. Sole responsibility to order (approve) equipment Harleysville Baseball 2015 Rev1 3/12/2015 Page 2 of 13 10. Field Maintenance Manager Duties: Organize 2 to 3 Spring cleanup days (as needed) to hang sponsor’s signs, construct and place bleachers, hang batting cage nets and cleanup of leaves, trash, etc. Organize weekly (Saturday morning) cleanup activity to empty trashcans and perform minor maintenance of fences, bases, and pitching mounds. Organize Fall cleanup to take down sponsor’s signs and batting cage nets. Winterize water system by shutting off pump, draining above ground pipes, and turning water off at street fitting behind shed. Sole responsibility to purchase (or authorize the purchase of) hand tools and incidental materials to accomplish repairs. 11. Connie Mack Commissioner Duties: Oversee the day to day operations of Harleysville Connie Mack Baseball and report back to the Board of Directors on any problems and/or recommendations for changes. To be Harleysville Baseball’s representative at the Bux-Mont Connie Mack League meetings. To nominate coaches for all levels and for each season to be approved by the Board of Directors. After sign-ups, the Connie Mack Commissioner will recommend how many teams there should be at each level, for approval by the Board of Directors. To schedule and conduct the player evaluation tryouts To schedule and conduct the player draft at all levels. Schedule umpires for all regularly scheduled games and playoffs (rainouts are the responsibility of the Home team manager). Coordinate managers, rosters, equipment and uniforms for the Connie Mack program. 12. Major League Commissioner Duties: The President’s deputy to contact Managers/Coaches as needed. Oversee day to day activity in the Major League throughout the season and report back to the Board of Directors on any problems and/or recommendations for changes. If there is no Umpire-In-Chief, schedule umpires for all regularly scheduled games and playoffs (rainouts are the responsibility of the Home team manager). Conduct the Major League player draft. Harleysville Baseball 2015 Rev1 3/12/2015 Page 3 of 13 13. Minor League Commissioner Duties: President’s deputy to contact Managers/Coaches as needed. Oversee day to day activity in the Minor League throughout the season and report back to the Board of Directors on any problems and/or recommendations for changes. If there is no Umpire-In-Chief, schedule umpires for all regularly scheduled games and playoffs (rainouts are the responsibility of the Home team manager). Conduct the Minor League player draft. 14. Bambino League Commissioner Duties: President’s deputy to contact Managers/Coaches as needed. Oversee day to day activity in the Bambino League throughout the season and report back to the Board of Directors on any problems and/or recommendations for changes. Conduct the Bambino League player draft. 15. Coach Pitch League Commissioner Duties: President’s deputy to contact Managers/Coaches as needed. Oversee day to day activity in the Coach Pitch League throughout the season and report back to the Board of Directors on any problems and/or recommendations for changes. Conduct the Coach Pitch League player draft. 16. Tee Ball League Commissioner Duties: President’s deputy to contact Managers/Coaches as needed. Oversee day to day activity in the T Ball League throughout the season and report back to the Board of Directors on any problems and/or recommendations for changes. Conduct the T Ball League player draft. 17. Fall Ball Commissioner Duties: President’s deputy to contact Managers/Coaches as needed To select a slate of coaches for each season After sign-ups, the Fall Ball Commissioner will decide how many teams there should be at each level. Coordinate Registration with Secretary. Oversee day to day activity in the Cal Ripken League throughout the season and report back to the Board of Directors on any problems and/or recommendations for changes. To manage the player draft at all levels (T-Ball, Jr. League, Sr. League) with assistance from corresponding league commissioners. Connie Mack Commissioner to run Connie Mack Fall Program. Harleysville Baseball 2015 Rev1 3/12/2015 Page 4 of 13 18. Tournament Director Duties: Setup Harleysville Baseball summer tournament calendar and submit to BOD for approval no later than December general membership meeting. Submit Harleysville Baseball summer tournament details for all ages to BOD for approval not later than the January general membership meeting. The tournament details shall include the number of teams, seeding for playoffs, tournament format and tournament fees. Order trophies for tournaments Manage the registration and payments of teams into Harleysville Baseball tournaments Work with travel managers to set details of tournaments including game schedule and matches. Coordination of umpires with Umpire in Chief Coordination of field maintenance Coordination of equipment such as baseball 19. Compliance Officer Duties Ensure league is fully up to date and compliant with PA State Laws regarding background checks. (PYS, PATCH, child abuse and FBI documentation) Ensure background checks are complete prior to the start of the season for all managers and coaches at all levels. ( Tball- Connie Mack) Maintain records for all managers and coaches in the league consistent with PA State Laws (minimum of 3 years) Article V Election of the Board of Directors 1. Election of the Executive Board and the three at large members shall be completed at the July general membership meeting. 2. Nominations for these offices shall be at the June or July general membership meeting. 3. Any active member may be nominated or nominate for these offices. 4. Terms a. Executive Board - to better insure a level of continuity from year to year, the terms of office for the Executive Board shall be staggered so that the President and Treasurer positions run concurrently, and the Vice President and Secretary positions run concurrently. This requires an election every year for two of the Executive Board positions. The term of office for Executive Board positions shall be two (2) years. Election shall be by a majority of the voting members present at the July General Membership meeting. Members-At-Large – the term of office for the three (3) Members-At-Large positions shall be for two (2) years.
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