Board of Trustee Minutes of May 20, 2019

I. Jeff Shumway, Chairman, called the Pratt Community College Board of Trustees meeting to order at 6:00 p.m.

II. Pledge of Allegiance was led by Michele Hamm

Trustees in Attendance: Jeff Shumway, Chair, Dwane DeWeese, Vice Chair, Mike Koler, Darrell Shumway, Michel Hamm and Kim DeClue.

Trustee(s) Absent: Stan Reimer

Administrative Representation: Dr. Michael Calvert, President, Kent Adams, VP of Finance and Operations; Dr. Michael Fitzpatrick, VP of Instruction, Lisa Perez Miller, VP Students/Enrollment. Management, Scott Goodheart, Athletic Director Assistant, Kim Hansen, Director of Nursing, Barry Fisher, Executive Foundation Director, Institutional Advancement, and Donna Meier Pfeifer, Clerk of the Board.

Administration Absent: Tim Swartzendruber, Athletic Director

Faculty Representation: Monette DePew

Staff Representation: Martha Cortes (Absent)

Media Representation: Gale Rose

III. Awards of Excellence Recognition:

Dr. Calvert recognized the following for their participation in the Late Night Breakfast for the students. Lisa Perez Miller Lelanne Zimmerman Charles Keefer Andy Hurd Brad Luthe Scott Goodheart Susan Mayberry Rhonda Westerhaus Kevin Kewley Leah Robinson Brian Koller Trey Robinson Leigh Ann Hall Toby Tobias Jenny Egging and Luke Egging

Lisa Perez Miller presented to Dr. Michael Calvert a certificate for his participation in the Late Night Breakfast.

IV. Introduction of Guests(s): Dr. Gene George, Mike Tonn and Scott Goodheart

V. Beaver Backers Update – Scott Goodheart Mr. Goodheart distributed a detailed handout to the Board detailing the activity of the Beaver Backers. Income received from various events for this academic year and expenses was reported. As of May 20, 2019 Beaver Backers had raised $37,447.80 in revenue. The Duck Race continues to grow each year along with the crowd. PCC Athletic Department Community

Service Hours was 8281. Wrestling had the highest at 1854 hours. The “Buck Wagon” (concession trailer) brought in $1,399.98. The Soup Supper continues to grow each year, great opportunity to try different types of soup and enjoy an evening of wrestling.

VI. Track and Field Update – Dr. Calvert Dr. Calvert reported on the progress of the construction. Dirt work for the entire site has been cut rough grade, large portion has been top soiled, parking lot gravel has started, and electricity has started. Pratt Electric has run conduit and set utility poles. Mr. Darrell Shumway added, the road will not be completed until they get some utilities in. inteGreen got the contract bid. Finished grade is about completed on the throwing area. The Law Company has a portal on their website that explains what all the addendums to the contract, who has the contract, where they are at timewise.

VII. Communication to the Board – Donna Meier Pfeifer A Thank You card from the nursing department expressing their gratitude to the administration and board of trustee for their support of the nursing program. Also expressed was their appreciation of the new equipment which has improved the quality and efficiency of instruction.

VIII. Calendar of Events:  Dr. Calvert brought to the Board’s attention the change in meeting dates for July and August. Meeting in July will be on the 22, 2019 and August will be August 12, 2019.  May 22, 2019 Senator Mary Jo Taylor and Representative Alicia Straub will be on campus.  Miss Kansas Pageant June 6, 7, and 8, 2019. Trustees are to let Dr. Calvert know if they need tickets.

IX. Consent Agenda Motion Chairman Jeff Shumway asked the Board if there was any item(s) to be pulled and discussed from the agenda. There were none.

Chairman Jeff Shumway asked for a motion to accept the consent agenda as presented. Mr. Darrell Shumway made a motion to accept the Consent Agenda as presented. Motion was seconded by Mr. DeWeese.

With no further discussion, motion passed unanimously.

Minutes were recorded by Donna Meier Pfeifer, Board Clerk

Minutes - Minutes of the April 22, 2019 and minutes from the April 1, 2019 Special Board Meeting. No Discussion

Personnel Actions: Information provided by Rita Pinkall, Director of Personnel Comments: Dr. Calvert had verbal updates to the Financial Report: Retirement: Sherry Ward, Nursing Instructor Additions: Nicholas Cicere – Sports Information Director/Residential Supervisor William Boyle – Evening Security Officer

Financial Report - Kent Adams, VP of Finance and Operations No Discussion

Finance Committee Minutes – Kent Adams, VP of Finance and Operations No Discussion

Budget over Runs 10% over Year-to-Date - Kent Adams, VP of Finance and Operations No Discussion

Weekly Enrollment Report – Lisa Perez Miller, VP Students/Enrollment Management

Ms. Miller provided to the Trustees before the meeting, and also distributed a handout at the meeting.

Enrollment Update & Addendum to the Board Report – May 20, 2019

1. 2018-2019 Academic Year final end-of-the-year enrollment total was 26,852 credit hours, a 2.6% increase over 2017-2018 final end-of-the-year production.

2. Spring 2019 Semester Enrollment al end-of-the- year production in 2018.

3. 2019-2020 Academic Year comparison, as of May 20, include a total of 8,748 credit hours, a -7.8% decrease over 2018-2019 figures reported on May 21, 2018.

4. Summer 2019 Semester Early-Enrollment - As of May 20

5. Fall 2019 Semester Early-Enrollment - As of May 20 -13% below the same period in 2018. and -10% in comparison to the same period in 2018. -19% in comparison to the same period in 2018. last year. -grads) enrolled in Fall Semester classes is 45% compared to 47% for this same period in 2018. -athletes (non-grads) enrolled in Fall Semester classes is 51% compared to 54% for this same period in 2018.

6. Special Campus Group Visits During 2018-2019 – The following groups visited campus during the past year, in addition to the 460 individual “official admissions” campus visits scheduled by prospective students: On-Campus Recruiting Events

Technical Education Day Total Number Attended: 88 Prospects Schools Represented: (21 Schools Total) Burlington, Campus, Central, Conway Springs, Cunningham, Ellis, Fairfield, Great Bend, Hoisington, Kinsley, Kiowa County, Lyons, Macksville, Meade, Mission Valley, Nickerson, Norwich, Otis-Bison, Pratt, Skyline, South Central

Senior Day Total Number Attended: 35 Prospects

Schools Represented: (23 Schools Total) Abilene, Augusta, Bennington, Campus, Clearwater, Conway Springs, Ellis, Haysville, Hodgeman County, Hutchinson, Kinsley, Madison, Maize, Maize South, Olpe, Peabody Burns, Pratt, Skyline, Valley Center, Wellsville, Wichita South, Wichita West, Wilson

College Prep Day Total Number Attended: 36 Prospects Schools Represented: Pratt, Skyline, Fredonia, Attica, Fairfield, St. John

Skyland Grain Ag/FFA Day Total Number Attended: 84-90 Prospects Schools Represented (8 Schools Total) Skyline, Cunningham, Kingman, Norwich, Medicine Lodge, Fairfield, Burlington, Valley Center Group Tours

Liberty 8th Grade Tour Total Number Attended: 80 Prospects Purpose: expose 8th graders to technical programs and College Start opportunities offered at PCC

Skyline 8th Grade Tour Total Number Attended: 31 Prospects Purpose: expose 8th graders to technical programs and College Start opportunities offered at PCC

Advocacy Day Prairie Independent Living Center (PILR) Total Number Attended: 20 Prospects Purpose: Provide campus tour and lunch to the PILR group during their annual Advocacy Day held on campus

Wichita Southeast HS Advancement Via Individual Determination AVID Total Number Attended: 35 Prospects Purpose: Provide campus tour and lunch to Wichita Southeast High School’s 9th grade AVID program

Wichita Boys and Girls Club Total Number Attended: 40 Prospects Purpose: Provide campus tour and lunch to students participating in the Wichita Boys and Girls Club After School Program

Argonia HS Group Tour: Total Number Attended: 14 Prospects Purpose: Provide group tour and lunch to students interested in attending PCC (juniors and seniors) 7. Upcoming Key Dates for Admissions, Enrollment, Special Events:

Status of Projects Reports: No Discussion

Usage Report for PCC Learning Resource Center (LRC): No Discussion

X. Action Items:

 Ratify Waiver of Board Policy No. 3-07 – Kent Adams, VP Finance & Operations Chair Shumway asked for a motion to approve the administrations recommendation of Ratify Waiver of Board Policy No. 3-07 sole-source purchases in the total amount of $2,922.33. Motion was made by Ms. Hamm to approve the sole source purchase in the amount of $2,922.33. Motion was seconded by Mr. DeWeese. Administration requested the ratification of the waiver of Board Policy No. 3-07 for the sole- source purchase of two Dell laptops to replace faculty/staff laptops that were not working in the amount of $2,922.33 from Dell. Dell is the sole-source provider of computers on campus.

With no further discussion, motion carried unanimously.

Mr. Adams brought the Board up-to-date on the following items: 1. The Kubota ATV along with the other items stolen from the utility shed have been recovered. The Rush County Sheriff’s Dept. called Mr. Adams to inform him they had recovered the stolen items.

2. Ms. Haley Lindsey, Financial Aid Director, will be going on maternity leave at the end of July for 2-3 months. Looking at bringing in an interim financial aid person. Contacted a company out of Atlanta Georgia. For three months would run approximately $50,000 - $60,000. Currently looking at other options.

 Systems Portfolio Pratt Community College – May 08, 2019 Dr. Gene George Chairman asked for a motion to approve the posting of Systems Portfolio Pratt Community College – May 08, 2019. Ms. Hamm made the motion to approve the posting of the Systems Portfolio Pratt Community College – May 08, 2019. Mr. Koler seconded the motion.

Dr. Gene George presented to the Board the Systems Portfolio for approval to post the portfolio on the Higher Learning Commission (HLC) Assurance Portal by June 3, 2019. Ms. Monette DePew is proof reading the document and Mr. Mike Tonn, retired IR director from Hutch, assisting in organizing the data for the portfolio. Dr. George will thoroughly review the document is providing adequate evidence to demonstrate to HLC that PCC has met the criteria for accreditation. Once the portfolio has been entered it is locked in.

Dr. George explained there will be an HLC Inner Team that will do a desk review of the portfolio. They will put together a Systems Appraisal, which is their feedback to the institution expressing their concerns, recommendations, etc. The Systems Appraisal will assist in the preparation for the March 2020 on campus site visit. PCC should receive the Systems Appraisal in July or August 2019.

In January or February 2020 there will be a Quality Checkup Report filed which is a requirement to update the portfolio. The team who visits in March 2020 will have read the Systems Portfolio, the Systems Appraisal, and Quality Checkup Report. In June 2019 the institution will be planning a retreat to look at the portfolio to create a high level performance.

Motion was moved and seconded. With no further discussion motion passed unanimously.

(Systems Portfolio filed with Official Minutes)

 Board Policy Review

Second Reading(s):

5-03 Senior Level Administrative Residency Policy Chairman Jeff Shumway asked for a motion to accept the administration’s recommendation. Mr. DeWeese made the motion to accept the administration’s recommendation on Policy 5-03 Senior Level Administrative Residency and to waive the third reading. Motion was seconded by Mr. Darrell Shumway.

Administration had no recommended changes.

With no discussion motion passed unanimously.

First Reading(s):

3-08 Communication and Counsel to the Board Chairman Jeff Shumway asked for a motion to accept the administration’s recommendation. Ms. Hamm made the motion to accept the administration’s recommendation on Policy 3-08 Communication and Counsel to the Board, and to waive the second reading. Motion was seconded by Mr. Darrell Shumway.

Administration had no recommended changes.

With no discussion motion passed unanimously.

3-09 Asset Protection Chairman Jeff Shumway asked for a motion to accept the administration’s recommendation. Mr. Darrell Shumway made the motion to accept the administration’s recommendation on Policy 3-09 Asset Protection and to waive the second reading. Motion was seconded by Mr. Koler.

Administration had no recommended changes.

With no discussion motion passed unanimously.

4-11 Trustee / Board Development & Travel Policy Chairman Jeff Shumway asked for a motion to accept the administration’s recommendation. Mr. DeWeese made the motion to accept the administration’s recommendation on Policy 4-11 Trustee / Board Development & Travel Policy and to waive the second reading. Motion was seconded by Ms. Hamm.

Administration had no recommended changes.

With no discussion motion passed unanimously.

XI. Oral Reports

 Nursing Report - Kim Hansen 1. The Kansas State Board of Nursing (KSBN) National Council Licensure Examination (NCLEX) 2018 first time test taker pass rate is as follows: PN: 85% RN: No first time test takers

2. Graduate student numbers are as follows: PN: 10 total (Pratt 5, Winfield 5) ADN: 24 total (Pratt 9, Winfield 7, Online 8)

3. All students will be participating in a NCLEX Review May 7, 8, and 9, 2019.

4. The new OB simulator, purchased through a joint grant with Cowley Community College, has been delivered to the Winfield campus. Faculty and staff will participate in training on May 7. 5. A special thank you was expressed to the Board of Trustees for promoting the Nursing Open House and felt they went well. A representative from Senator Pat Roberts attended the Pratt Campus Open House.

 Faculty Report – Monette DePew

Dr. Trish Jackson is participating in three public presentations this month: May 18 - Pratt Farmer’s Market (biochar demo and presentation with Russell Wilson) May 27 - Jayco in Hutchinson, KS (biochar demo and presentation) May 29 - Botanica in Wichita, KS (The History and Magic of Biochar)

Dr. Jackson’s family farm (Hometree Gardens) received a $5,000 grant again from the Great Plains Biochar Initiative (KS-NE Forest Services) to continue to study soil changes with biochar; this grant was introduced at the farm last year. The farm is partnering with a local agronomist to study how a biologic additive will impact perennial berries too.

The main part of the grant was to entice feedlot operators to try biochar in their operations since it is known to 1) reduce N loss, 2) help with fly control, and 3) SIGNIFICANTLY REDUCE ODOR! (The N pulled in by the biochar makes manure less attractive to flies and less smelly in general. The manure is a much richer soil amendment, which can potentially eliminate the need for chemical fertilizers.)

On May 6th, students in Jason Ghumm’s Microbiology class presented symposium research about antibiotic producing bacteria. The students researched, planned, collected and tested samples, and reported their findings. The program, Tiny Earth, is a crowd-sourcing way to find new antibiotics to combat resistant bacteria.

Misty Beck and her students have returned from the annual Nashville trip. More details will follow after Ms. Beck has had a chance to recover.

Monette DePew attended several author lectures this year, including two authors who presented information about Indigenous People and literature and two authors who discussed the use of WWIII in their fiction. Both of these topics are emphasized in her Introduction to Literature and World Literature classes.

 Staff Report – Martha Cortes (Due to Ms. Cortes absence she requested a handout be distributed to the Board.)

Staff Senators are completing the 2018-19 academic school year and simultaneously preparing for the 2019-20 year. Senators are conducting the last few meetings with the President and VP’s to obtain feedback about issues that are of concern to the staff. Staff Senate expressed their appreciation for summer hours.

 Athletic Report – Scott Goodheart Baseball finished the season with a 26-31 record. Season ended with a loss to the National qualifier Cowley College. Cowley went on to win the West Central Tournament and Beavers were able to accomplish what no other team could at the tournament was to give them a loss! Track and Field National - Men’s tracks finished 13th as a team with 24 points. Women’s Squad finished 24th overall with 5 points. Individual Track & Field All-Americans were: Keshun Byrd, freshman, 4th Place, Triple Jump Jevony Murray, sophomore, 5th Place, 200 M dash Chase Murray, freshman, 5th Place 400 Meter hurdles Jamhad Booth, freshman, 7th Place, 100 Meter Dash William Jones, freshman, 5th Place, Long Jump Relay – Women’s 4x400 Meter Relay – 4th Place, Jakyevia Nickerson, Feja Hodges, Casly Isreal, Sylvia Freeman

Recruitment – Coaches continue to recruit as well as students continuing to peruse their academic and athletic endeavors at the 4 year level.

 Foundation Report – Barry Fisher Outstanding Alumnus was awarded to Linda Lanterman on May 10, 2019. She was honored at a luncheon and was also the keynote speaker at the commencement ceremony.

31st Annual Auction was on April 26, 2019 in the Dennis Lesh Sports Arena with an attendance of 376. Amount raised was a record high of $86,000 with a net proceeds of $67,000. Another record was achieved. Sponsorship was the biggest factor in our revenue growth this year. Bill and Cindy Keller were recognized as the Honorary Auction Chairs in acknowledgement of their years of generous support of PCC. Richard and Hannah Kerschen did a $3,000 challenge to Fund The Need, which was matched and exceeded. A “Hot Wash” with the auction committee was informative and discussion of how we can grow the auction. A special edition of 1938 Memo focused on the auction results and included a thank you and recognition to all the sponsors.

Campaign – At the auction the public phase of the campaign was announced by Gregg Lesh, PCC Foundation Chair and Dr. Michael Calvert, PCC President. The three objectives of the campaign and monetary goals was announced. Approximately $5.1 million has been raised on an $8.8 million total campaign. The May 1938 Memo will focus exclusively on the campaign which is also part of the going public.

Kansas Community Service Tax Credits application will be submitted. This will be in support of Ag Education and Rodeo Objective of the campaign. Notice is given towards the end of the summer season.

Applications to the Hanson Foundation and Walker Foundation in asks for the Track and Soccer Faculty. Several asks are on the table for this project.

 KACCT (Kansas Association of Community College Trustees) – Michele Hamm May 23rd the press release for the new Executive Director for KACCT will be announced and will be at the quarterly KACCT meeting in June 7th and 8th, 2019 at the Barton Community College.

 ACCT / NLS (Association of Community College Trustees; National Legislative Summit) – Darrell Shumway Mr. Shumway had nothing to report

 AACC (American Association of Community Colleges) – Dr. Calvert Dr. Calvert had nothing to report  Other: Mr. DeWeese:  Recognized Megan Mayhew, Jessica Ward, and Lisa Perez Miller for creating the program brochure for commencement and the Nursing Pinning. Very Well Done! Ms. Hamm commented she also heard very nice comments about the commencement ceremony.  Dr. DeWeese distributed a letter that he presented to the Pratt County Commissioners pertaining to his request of $150,000 each from wind farms income for capital outlay projects to: USD 382 – bus barn and expand their shop for maintenance; USD 438 - build a new tech building to expand their Agriculture and FFA program; and Pratt Community College – remodel the rodeo facility at the New North Campus.  Industrial Hemp Conference will be held on May 22, 2019 at 8:00 a.m. – 2:30 p.m. which will be held at the Pratt County Fairgrounds 4-H Center. Keynote speaker will be Braden Hoch, Industrial Hemp Specialist with the Kansas Department of Agriculture.

 Heather Morgan, Director of the Pratt County Economic Development, is bringing the Kansas Rural Economic Development Association to Pratt on June 12 and 13, 2019. The Lieutenant Governor and David Toland, Secretary of Commerce, will be in attendance. They will be meeting out at the Kansas Department of Wildlife and Tourism.

XII. Wrap Up

Comments from the Public: Gale Rose: Heard good comments about the PCC concession trail at the State Tennis Tournament. Commencement was very well done.

Comments from the President: Dr. Michael Calvert  Advisory Nursing Board meeting on the Pratt campus and Winfield campus.  Auction was a success. Thanked Barry, Donna and the committee for their work.  Pizza with the President – meet twice a year with the students in the residence halls. The students commented their appreciation to the custodial group.  Student Leadership met and get good feedback from the students  Participated in Higher Ed 2.0 Day  KBOR monthly meeting

 House Bill 2144 passed is now more of a transparency bill. Have a format for all the community colleges so the information is consistent for each institution.  Mike Johnston from Barton County is the trustee representative for KACCT Executive Committee.  Outstanding Alumnus Luncheon  PCC Foundation meeting  Commencement Ceremony

Comments from the Board Chair: Jeff Shumway Chairman Jeff Shumway thanked Barry, Donna and the committee for their efforts in making the auction a success.

XIII. Executive Session for non-elected personnel matters (if needed)

XIV. Motion to Adjourn Chairman Jeff Shumway entertained a motion to adjourn the meeting at 7:20 p.m. Motion was made by Mr. Darrell Shumway to adjourn, seconded by Ms. Hamm. Motion passed unanimously.