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Board of Trustee Minutes of May 20, 2019

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Board of Trustee Minutes of May 20, 2019 Board of Trustee Minutes of May 20, 2019 I. Jeff Shumway, Chairman, called the Pratt Community College Board of Trustees meeting to order at 6:00 p.m. II. Pledge of Allegiance was led by Michele Hamm Trustees in Attendance: Jeff Shumway, Chair, Dwane DeWeese, Vice Chair, Mike Koler, Darrell Shumway, Michel Hamm and Kim DeClue. Trustee(s) Absent: Stan Reimer Administrative Representation: Dr. Michael Calvert, President, Kent Adams, VP of Finance and Operations; Dr. Michael Fitzpatrick, VP of Instruction, Lisa Perez Miller, VP Students/Enrollment. Management, Scott Goodheart, Athletic Director Assistant, Kim Hansen, Director of Nursing, Barry Fisher, Executive Foundation Director, Institutional Advancement, and Donna Meier Pfeifer, Clerk of the Board. Administration Absent: Tim Swartzendruber, Athletic Director Faculty Representation: Monette DePew Staff Representation: Martha Cortes (Absent) Media Representation: Gale Rose III. Awards of Excellence Recognition: Dr. Calvert recognized the following for their participation in the Late Night Breakfast for the students. Lisa Perez Miller Lelanne Zimmerman Charles Keefer Andy Hurd Brad Luthe Scott Goodheart Susan Mayberry Rhonda Westerhaus Kevin Kewley Leah Robinson Brian Koller Trey Robinson Leigh Ann Hall Toby Tobias Jenny Egging and Luke Egging Lisa Perez Miller presented to Dr. Michael Calvert a certificate for his participation in the Late Night Breakfast. IV. Introduction of Guests(s): Dr. Gene George, Mike Tonn and Scott Goodheart V. Beaver Backers Update – Scott Goodheart Mr. Goodheart distributed a detailed handout to the Board detailing the activity of the Beaver Backers. Income received from various events for this academic year and expenses was reported. As of May 20, 2019 Beaver Backers had raised $37,447.80 in revenue. The Duck Race continues to grow each year along with the crowd. PCC Athletic Department Community 1 Service Hours was 8281. Wrestling had the highest at 1854 hours. The “Buck Wagon” (concession trailer) brought in $1,399.98. The Soup Supper continues to grow each year, great opportunity to try different types of soup and enjoy an evening of wrestling. VI. Track and Field Update – Dr. Calvert Dr. Calvert reported on the progress of the construction. Dirt work for the entire site has been cut rough grade, large portion has been top soiled, parking lot gravel has started, and electricity has started. Pratt Electric has run conduit and set utility poles. Mr. Darrell Shumway added, the road will not be completed until they get some utilities in. inteGreen got the contract bid. Finished grade is about completed on the throwing area. The Law Company has a portal on their website that explains what all the addendums to the contract, who has the contract, where they are at timewise. VII. Communication to the Board – Donna Meier Pfeifer A Thank You card from the nursing department expressing their gratitude to the administration and board of trustee for their support of the nursing program. Also expressed was their appreciation of the new equipment which has improved the quality and efficiency of instruction. VIII. Calendar of Events: Dr. Calvert brought to the Board’s attention the change in meeting dates for July and August. Meeting in July will be on the 22, 2019 and August will be August 12, 2019. May 22, 2019 Senator Mary Jo Taylor and Representative Alicia Straub will be on campus. Miss Kansas Pageant June 6, 7, and 8, 2019. Trustees are to let Dr. Calvert know if they need tickets. IX. Consent Agenda Motion Chairman Jeff Shumway asked the Board if there was any item(s) to be pulled and discussed from the agenda. There were none. Chairman Jeff Shumway asked for a motion to accept the consent agenda as presented. Mr. Darrell Shumway made a motion to accept the Consent Agenda as presented. Motion was seconded by Mr. DeWeese. With no further discussion, motion passed unanimously. Minutes were recorded by Donna Meier Pfeifer, Board Clerk Minutes - Minutes of the April 22, 2019 and minutes from the April 1, 2019 Special Board Meeting. No Discussion Personnel Actions: Information provided by Rita Pinkall, Director of Personnel Comments: Dr. Calvert had verbal updates to the Financial Report: Retirement: Sherry Ward, Nursing Instructor Additions: Nicholas Cicere – Sports Information Director/Residential Supervisor William Boyle – Evening Security Officer Financial Report - Kent Adams, VP of Finance and Operations No Discussion 2 Finance Committee Minutes – Kent Adams, VP of Finance and Operations No Discussion Budget over Runs 10% over Year-to-Date - Kent Adams, VP of Finance and Operations No Discussion Weekly Enrollment Report – Lisa Perez Miller, VP Students/Enrollment Management Ms. Miller provided to the Trustees before the meeting, and also distributed a handout at the meeting. Enrollment Update & Addendum to the Board Report – May 20, 2019 1. 2018-2019 Academic Year final end-of-the-year enrollment total was 26,852 credit hours, a 2.6% increase over 2017-2018 final end-of-the-year production. 2. Spring 2019 Semester Enrollment al end-of-the- year production in 2018. 3. 2019-2020 Academic Year comparison, as of May 20, include a total of 8,748 credit hours, a -7.8% decrease over 2018-2019 figures reported on May 21, 2018. 4. Summer 2019 Semester Early-Enrollment - As of May 20 5. Fall 2019 Semester Early-Enrollment - As of May 20 -13% below the same period in 2018. and -10% in comparison to the same period in 2018. -19% in comparison to the same period in 2018. last year. -grads) enrolled in Fall Semester classes is 45% compared to 47% for this same period in 2018. -athletes (non-grads) enrolled in Fall Semester classes is 51% compared to 54% for this same period in 2018. 6. Special Campus Group Visits During 2018-2019 – The following groups visited campus during the past year, in addition to the 460 individual “official admissions” campus visits scheduled by prospective students: On-Campus Recruiting Events Technical Education Day Total Number Attended: 88 Prospects Schools Represented: (21 Schools Total) Burlington, Campus, Central, Conway Springs, Cunningham, Ellis, Fairfield, Great Bend, Hoisington, Kinsley, Kiowa County, Lyons, Macksville, Meade, Mission Valley, Nickerson, Norwich, Otis-Bison, Pratt, Skyline, South Central Senior Day Total Number Attended: 35 Prospects 3 Schools Represented: (23 Schools Total) Abilene, Augusta, Bennington, Campus, Clearwater, Conway Springs, Ellis, Haysville, Hodgeman County, Hutchinson, Kinsley, Madison, Maize, Maize South, Olpe, Peabody Burns, Pratt, Skyline, Valley Center, Wellsville, Wichita South, Wichita West, Wilson College Prep Day Total Number Attended: 36 Prospects Schools Represented: Pratt, Skyline, Fredonia, Attica, Fairfield, St. John Skyland Grain Ag/FFA Day Total Number Attended: 84-90 Prospects Schools Represented (8 Schools Total) Skyline, Cunningham, Kingman, Norwich, Medicine Lodge, Fairfield, Burlington, Valley Center Group Tours Liberty 8th Grade Tour Total Number Attended: 80 Prospects Purpose: expose 8th graders to technical programs and College Start opportunities offered at PCC Skyline 8th Grade Tour Total Number Attended: 31 Prospects Purpose: expose 8th graders to technical programs and College Start opportunities offered at PCC Advocacy Day Prairie Independent Living Center (PILR) Total Number Attended: 20 Prospects Purpose: Provide campus tour and lunch to the PILR group during their annual Advocacy Day held on campus Wichita Southeast HS Advancement Via Individual Determination AVID Total Number Attended: 35 Prospects Purpose: Provide campus tour and lunch to Wichita Southeast High School’s 9th grade AVID program Wichita Boys and Girls Club Total Number Attended: 40 Prospects Purpose: Provide campus tour and lunch to students participating in the Wichita Boys and Girls Club After School Program Argonia HS Group Tour: Total Number Attended: 14 Prospects Purpose: Provide group tour and lunch to students interested in attending PCC (juniors and seniors) 7. Upcoming Key Dates for Admissions, Enrollment, Special Events: Status of Projects Reports: No Discussion Usage Report for PCC Learning Resource Center (LRC): No Discussion 4 X. Action Items: Ratify Waiver of Board Policy No. 3-07 – Kent Adams, VP Finance & Operations Chair Shumway asked for a motion to approve the administrations recommendation of Ratify Waiver of Board Policy No. 3-07 sole-source purchases in the total amount of $2,922.33. Motion was made by Ms. Hamm to approve the sole source purchase in the amount of $2,922.33. Motion was seconded by Mr. DeWeese. Administration requested the ratification of the waiver of Board Policy No. 3-07 for the sole- source purchase of two Dell laptops to replace faculty/staff laptops that were not working in the amount of $2,922.33 from Dell. Dell is the sole-source provider of computers on campus. With no further discussion, motion carried unanimously. Mr. Adams brought the Board up-to-date on the following items: 1. The Kubota ATV along with the other items stolen from the utility shed have been recovered. The Rush County Sheriff’s Dept. called Mr. Adams to inform him they had recovered the stolen items. 2. Ms. Haley Lindsey, Financial Aid Director, will be going on maternity leave at the end of July for 2-3 months. Looking at bringing in an interim financial aid person. Contacted a company out of Atlanta Georgia. For three months would run approximately $50,000 - $60,000. Currently looking at other options. Systems Portfolio Pratt Community College – May 08, 2019 Dr. Gene George Chairman asked for a motion to approve the posting of Systems Portfolio Pratt Community College – May 08, 2019. Ms. Hamm made the motion to approve the posting of the Systems Portfolio Pratt Community College – May 08, 2019. Mr. Koler seconded the motion. Dr. Gene George presented to the Board the Systems Portfolio for approval to post the portfolio on the Higher Learning Commission (HLC) Assurance Portal by June 3, 2019. Ms. Monette DePew is proof reading the document and Mr. Mike Tonn, retired IR director from Hutch, assisting in organizing the data for the portfolio.
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