Doubletree Hotel Sonoma Wine Country
Meeting & Event Resource Guide
Our goal is to be Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, pre- planning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image.
To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change.
We look forward to supporting you in planning a successful event.
Doubletree Hotel Sonoma Wine Country One Doubletree Drive Rohnert Park, CA 94928
www.doubletree.com www.dtsonoma.com
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Table of Contents
General Information • Hotel Overview
Function Space and Banquets • Catering Menu’s available separately
Resource Information • Hotel specifics listed alphabetically
Forms Please contact your catering/event manager for the following forms:
• Credit card authorization form • Direct Bill application • HHonors form • Insurance agreement • Contracts
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GENERAL INFORMATION
Situated between two championship 18 hole golf courses and just a short drive from over 200 wineries, beautiful redwoods, sparkling beaches and some of the best sight-seeing in Northern California, the 4 star ~ 4 Diamond Doubletree Hotel Sonoma Wine Country is teaming with the warmth of celebration and relaxation.
As you enter this 245 luxurious guest room resort, you are welcomed by red and gold Tuscan hues, rustic woods, vaulted ceilings, cozy seating areas and stone fireplaces. Enjoy our garden courtyard pool and Jacuzzi or work out in our fitness center or on the tennis courts. Unwind your day in Bacchus Restaurant & Wine Bar where our Executive Chef Vicki Walker will tempt your palate with only the best Sonoma County has to offer.
FUNCTION SPACE AND BANQUETS
• The hotel Catering Menus are available upon request.
3 RESOURCE INFORMATION Advertising Opportunities Affiliates Airline Information Amenities Americans with Disabilities Act (ADA) Audio/Visual Automated Teller Machines Baby-Sitting Services Balloons Banks Banquet Beverage Selection Banquet Curfews Banquet Equipment Banquet Menu Selection Banquet Terms and Conditions Bell Services Billing Box Lunches Business Center Car Rental Agencies Cash Paying Guests Celebrity/ Dignitary Visits Check-In and Checkout Coat Check Services Coffee Maker Concierge Corkage Credit Cards Credit Policy Decorations Destination Management Companies (DMC) Deposits Diagrams Dietary Requirements Directions to the Hotel Drug Stores Dry Cleaning e-Events Electrical Elevators Emergency Procedures Environmental Commitment Fax Machines Fax Numbers Fire Codes Fitness Center Flags Floral/Florist
4 Food Donations General Manager Gift Certificates Gift Ideas Golf Course Information Gratuities Group Reservations Identification Program (GRIP) Group Check-In, Arrival and Departures Guest List Manager Guest Rooms Guest Room Deliveries Guest Service Hotline’ Hair Salon HHonors Hospitality Desks Hospitality Suites Functions Hotel Facts/History Housekeeping Indemnification In-Room Dining Internet Services Key Cards Key Hotel Contacts Kosher Labor Laundry/Valet Limousine Services Linen Selection Liquor Laws Loading Dock Local Information Lost and Found Luggage Storage Manager on Duty (MOD) Mail Services Massage Therapy Master Accounts Medical Facilities/Services Meeting Room Capacities Meeting Room Deliveries Meeting Room Rental Meeting Room Set Standard Newspapers/Publications Office Equipment/Supplies Parking Personalized Group Web Page Pets (policies) Pianos Pools
5 Post-Convention Meeting Post Event Report Posting of Events Pre-Convention Meeting Public Transportation Pyrotechnics Radios/Pagers/Nextels Recycling Registration Assistance Registration Desks Reservations (RAPID!) Restaurants/Lounges Restaurant Reservations Restrooms Resumes Ropes/Stanchions Rooming Codes/Rooming Lists Safes/Safety Deposit Boxes Security Shipping and Receiving Shopping Signage/Banners Site Inspection/Pre-planning Smoking Sound System Special Meal Requests Storage Suites Taxes Taxicabs Team Member Recognition Telephones/Telecommunications Tents Tuxedo/Formalwear Voice Mail Weather Wheelchairs Wired Payment Worship Services Zip-Out Checkout
6 ADVERTISING OPPORTUNITIES The hotel offers groups and their affiliates opportunities to sponsor/advertise during the specified dates of the meeting/exhibit. Your Event Services manager will provide detailed information and can discuss other ideas not listed below:
Logo products, e.g., keycards, cocktail napkins, to go lunch boxes, etc. Video Channel Plasma Screens Banners/Signage
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AFFILIATES Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space will work directly with our Event Services Department. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions.
A listing of all affiliates should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering/Event Services Department to set up food, beverage and billing arrangements.
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AIRLINE INFORMATION Airline Nationwide Aero Mexico 1-800-237-6639 Air Canada 1-888-247-2262 Air France 1-800-237-2747 Air India 1-800-223-7776 Air Jamaica 1-800-523-5585 Air New Zealand 1-800-262-1234 Air Tran 1-800-247-8726 Alaska Airlines 1-800-426-0333 All Nippon Airways 1-800-235-9262 American Airlines 1-800-433-7300 America West Airlines 1-800-235-9292 Austrian Airlines 1-800-843-0002 British Airways 1-800-247-9297 Continental Airlines 1-800-525-0280 Delta 1-800-221-1212 Frontier 1-800-432-1359 Japan Airlines 1-800-525-3663 Jet Blue 1-800-538-2583 KLM Royal Dutch Airlines 1-800-447-4747 Korean Air 1-800-438-5000 Lufthansa 1-800-645-3880 Midwest Airlines 1-800-452-2022 Northwest (Domestic) 1-800-225-2525 Northwest (International) 1-800-447-4747 Qantas 1-800-227-4500 Singapore Airlines 1-800-742-3333 Southwest Airlines 1-800-435-9792 United Airlines 1-800-521-0810 US Air 1-800-428-4322 7 Varig 1-800-468-2744 Virgin Atlantic 1-800-862-8621
Airport Information The nearest local airport is Charles M. Schulz Sonoma County airport located 14 miles approximately 15 minutes from the Doubletree Hotel Sonoma Wine Country. The nearest International airports are San Francisco International Airport and Oakland International Airport located 62 miles, approximately 1 ½ hours from the Doubletree Hotel Sonoma Wine Country Hotel. Click on this link for a map: http://www.mapquest.com/directions/main.adp?bCTsettings=1
http://www.sonomacountyairport.org/ http://www.flysfo.com/web/page/index.jsp http://www.flyoakland.com/index2.cfm
The Doubletree Hotel Sonoma Wine Country is the only hotel in Sonoma County that offers door to door shuttle service to Sonoma County Airport and San Francisco and Oakland International Airports. Airport express operates 24 hours between our hotel and the airports at a rate of $28 per person one way. Visit them on-line at www.airportexpressinc.com.
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AMENITIES The Room Service department is happy to service your group gift and amenity needs. You may choose from the list of amenities below or advise your Catering/Event Manager of your specific preferences or budgeting guidelines.
All amenity pricing excludes state sales tax, gratuity, and delivery fee. Room service gratuity is currently 20%. For a standard delivery, the fee is $3.00.
Standard Amenities High Speed Wireless Access in all guestrooms Wolfgang Puck Coffee Makers in all guestrooms Sweet Dreams Serta Beds Gift Shop Offers Starbucks Coffee and Certified Barista On-site Two (2) Championship Golf Courses surrounding the hotel Spacious & Elegant Lobby with Fountain and Fireplace On-Site Audio/Visual Company Hilton Honors Points* Cozy Library with Bar & Billiard Table Complimentary, 24 Hour On-Site Fitness Center Business Center in the Library Heated Pool and Jacuzzi On-Site Golf & Tennis On Site Massage Complimentary Guest Parking Warm Doubletree Chocolate Chip Cookies Upon Check-In
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8 AMERICANS WITH DISABILITIES (ADA) The Hotel represents that the Hotel facilities being rented or reserved by you including guest rooms, common areas and transportation services are, and will be, in substantial compliance with applicable public accommodation obligations under the Americans with Disabilities Act. You agree that one week in advance of your event, you will furnish to us a list of any auxiliary aids needed by your attendees in meeting or function space. You agree that you will be responsible for the procurement and payment of all charges for any and all auxiliary aids. We will, upon your request, furnish you with the names of businesses you can contact to obtain these aids. You also agree to be responsible for compliance with the ADA in the set up and conduct of meetings for your event.
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AUDIO/VISUAL PSAV our audiovisual company, brings years of experience in the field of audio visual to your meeting at the Doubletree Hotel Sonoma Wine Country. Our PSAV Representative, Ronald Hawkins may be reached by dialing 707-586-4047.
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AUTOMATED TELLER MACHINES There is an ATM conveniently located at the north end of the hotel. There are also ATM locations within the Doubletree Shopping Plaza located South of the hotel parking lot.
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BABY-SITTING SERVICES The following childcare companies are licensed, bonded, insured and CPR trained. Parents should arrange directly with the company selected. None of the babysitting agencies are affiliated with the hotel, and as such, the hotel is not responsible for the services rendered by these agencies.
The fees for babysitting services vary by vendor and holiday rates may also apply. Direct payment is required to the vendor. No room charges or master billing for babysitting services is permitted.
Kindercare Learning Centers (707) 584-0124 http://w3.kindercare.com
La Petite Child Care http://www.lapetite.com/public 1301 Medical Center Drive, Rohnert Park, CA 94928 (707) 585-7588
YMCA Child Care Services - Gold Ridge 1455 Golf Course Drive, Rohnert Park, CA 94928 (707) 586-1622
Back to Resource Information 9 BALLOONS There is a $100.00 clean up fee for the use of helium balloons. All helium tanks must be in an approved safety stand or cart. There must be prior written approval for the use of all displays and/or decorations proposed by guest. Please see the Banquet Event Order (BEO) for other specific contractual information.
Dana A. Black Custom Balloon Creations (707) 795-5201 [email protected] www.customballooncreations.com
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BANKS Bank of America 6545 Hunter Dr Rohnert Park, CA 94928 (707) 542-4433
Bank of the West 6301 State Farm Dr Rohnert Park, CA 94928 (707) 586-8000
US Bank 6500 Commerce Blvd Rohnert Park, CA 94928 (707) 586-5476
Exchange Bank 6290 Commerce Blvd Rohnert Park, CA 94928 (707) 584-7300
Patelco Credit Union 985 Golf Course Drive Rohnert Park, CA 94928 (707) 206-9213
Wells Fargo Bank 100 Raleys Towne Ctr Rohnert Park, CA 94928 (800) 869-3557 (707) 588-5580 (707) 588-8041
10 WestAmerica Bank 300 Rohnert Park Expressway Rohnert Park, CA 94928 (707) 586-3110
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BANQUET BEVERAGE SELECTION The Doubletree Hotel Sonoma Wine Country offers a choice of standard and premium beverages on banquet bars. The following is a list of beverages currently offered by our beverage department for banquets. As the availability of some of the items vary, this list may or may not be complete and is subject to change. Specialty items are available upon request.
Well Brands Jim Beam Bourbon Korbel Brandy Seagram 7 Canadian Blend Gordans Gin Bacardi Rum J&B Scotch Souza Gold Tequila Hiram Walker Cordial Triple Sec Smirnoff Vodka
Call Brands Jack Daniel’s Bourbon Canadian Club Canadian Blend Beefeater Gin Dewars White Label Captain Morgan Jose Cuervo Tequila Skyy Vodka
Premium Brands Crown Royal Canadian Whiskey Makers Mark Bourbon Whiskey Taqueray Gin Bacardi Select Rum Johnnie Walker Black Scotch Jose Cuervo 1800 Tequila Kettle One Vodka
Cordials Bailey’s Irish Cream Hennessy Cognac Di Saronno Amaretto Grand Marnier Kahlua Midori 11 Peach Schnapps Glenlivet Scotch
Beer Budweiser and Coors Light Corona and Heineken
House Wine Stone Cellars, Chardonnay Stone Cellars, Cabernet Sauvignon Stone Cellars, Pinot Grigio Stone Cellars, Merlot *Additional Specialty Wines Available
Non-Alcoholic Beverages O’douls Coca-Cola Diet Coke Sprite Mineral Waters Calistoga Still Water Calistoga Mineral Water Perrier Sparkling
All banquet bars serve wines by the glass, domestic and imported beers, soft drinks, juices, mineral water, and non-alcoholic beers and wines. Blended drinks and champagne by the glass are available upon request.
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BANQUET CURFEWS There is an outdoor function curfew of 9:00 p.m. In accordance with State of California liquor laws, all alcoholic beverage sales will begin at 6:00 a.m. and conclude at 1:30 a.m.
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BANQUET EQUIPMENT Items in our banquet inventory are for your use at no additional charge. Any equipment requested not in inventory, which have associated costs, will be passed on to your group.
For more information on banquet equipment, please see your Catering/Event Manager.
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BANQUET MENU SELECTION We request that banquet menus, room arrangements, and other details pertinent to your convention be submitted to your Catering/Event Manager 30 days prior to your conference date. We are happy to custom design menu proposals for your group and assist in selecting the proper menu items and program arrangements to ensure a successful event. 12
Specialty and theme parties may be designed to meet your particular needs. Special meal requests can be accommodated. Please advise your Catering/Event Manager in advance with any special dietary requirements.
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STANDARD BANQUET TERMS AND CONDITIONS 1. ASSIGNMENT/CONFIRMATION OF FUNCTION SPACE: The function space assigned indicates the space is tentatively being held and will be held on a definite basis upon signing of the Event Order (“EO”). The terms and conditions of any group sales or catering sales agreement previously signed regarding this event remain in force and the EO is intended to provide specific function/event information in support of the original agreement. If for any reason the function space reserved is not available for your event, you agree that we may substitute space of appropriate size and comparable quality for your event. If you plan to print or publish the assigned space, please contact us first to confirm the room assignment. 2. GUARANTEE OF ANTICIPATED REVENUE: At least 72 hours (three (3) business days) before your event, you must inform us, in writing, of the exact number of people who will attend your event. The arrangements set forth on the reserve side of your EO will serve as the final arrangements for your event. The services, products, fees, etc. as noted will be provided at the time of your event and you will be charged based on the event guarantee that you give us or the number of people indicated at the time you signed the sales agreement or the EO, whichever is greater. We will not undertake to serve more than 3% more than this guaranteed minimum. 3. LABOR CHARGE: If the guaranteed number for your event is not meet we will add the additional cost to make up for the revenue to a room rental. This will be used to cover our costs of the event and will not be distributed as a service charge or gratuity to our employees working at your event. 4. OVERTIME: You agree to begin your event promptly at the scheduled start time and agree to have your guests, invitees and other persons vacate the designated event space at the end time indicated on the final EO. You further agree to reimburse us for any overtime wage payments or other expense incurred by us because of your failure to comply with these regulations. 5. GRATUITY & SERVICE CHARGE: 20% of the food and beverage total plus applicable state or local tax will be added to your account as a gratuity and fully distributed to servers, and where applicable, bussers and/or bartenders assigned to the Event. 20% of the food and beverage total, plus any applicable state or local tax, will be added to your account as a service charge. This service charge is not a gratuity and is the property of the Hotel to cover discretionary costs of the Event. 6. PRICE INCREASES: There may be increases in prices due to unforeseen changes in market conditions at the time of your event. We will communicate these increases to you in advance. We will require written confirmation that you agree to pay these increased prices. Alternatively, we, at our option, may in such event make reasonable substitutions in menus and you agree to accept such substitutions. 7. SET UP CHARGES. Should extensive meeting room set-ups or elaborate staging be required, there will be a set-up charge to cover Hotel costs and additional labor. If equipment is necessary that exceeds Hotel’s inventory, then you agree to pay for the cost of renting this additional equipment. You agree to indemnify us for any damage
13 caused to any Hotel property as a result of drayage related to your event, whether caused by you, your agents, employees, or contractors. 8. OUTSIDE FOOD AND BEVERAGE: Due to state law, you may not bring into the Hotel alcoholic beverages. You must obtain prior approval from us before you bring in any food or non-alcoholic beverages from outside sources. A Hold Harmless Agreement and Liability Insurance are required if food or beverage products not purchased and served by Hotel staff are brought in for consumption by your guests. Service fees will apply to any outside food or beverage served in our function space regardless if Hotel labor is required. 9. AUXILIARY AIDS: The Hotel represents and you acknowledge that the Hotel facilities being rented for you including guest rooms, common areas and transportation services will be in compliance with our public accommodation requirements under the Americans with Disabilities Act. You agree that you will furnish to us a list of any auxiliary aids needed by your attendees in meeting or function space at least two weeks prior to your event. You agree to pay all charges associated with the provision of such aids by the Hotel. 10. PROMOTIONAL CONSIDERATIONS: We have the right to review and approve any advertisements or promotional materials in connection with your function which specifically reference the Hilton name or logo. Hilton does not offer or accept any terms or conditions which provide commissions, rebates, HHonors points or other forms of compensation related to revenue for food, beverage, room or equipment rental. 11. CANCELLATION: You may cancel this Agreement only upon giving written notice to us. The parties agree and understand that in the event of a cancellation, our actual damages would be difficult to determine. Therefore, you agree to pay the liquidated damages outlined in your sales agreement, if any, or the guarantee amount as set forth in paragraph 2, whichever is greater. As products and services must be purchased and scheduled in advance, notification seven (7) business days or less before the event will require all charges (including labor and service fees, rentals and applicable taxes) for the final guarantee or contracted number of guests will be charged. Additional damages may be owed for cancellation of your sleeping room contract. 12. CONDUCT OF EVENT: Group agrees to comply with all applicable federal, state and local laws including health and safety codes and federal anti-terrorism laws and regulations including compliance with the provisions of 29 CFR part 470, and our rules, copies of which are available from the hotel’s sales department. Group agrees to cooperate with Hotel and any relevant governmental authority to ensure compliance with such laws. You assume full responsibility for the conduct of all persons in attendance at your event and for any damage done to any part of our premises during the time of your event. Should you require any rigging services for this event, all such services must be arranged through the in-house AV provider or the Hotel and you will be responsible for all costs associated there-with.
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BELL SERVICES Our bell services department is responsible for the movement of your luggage and the delivery of all non-food and beverage amenities and golf bag handling/storage. This includes golf bag storage as well.
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BILLING Should you require a master account for billing purposes, please complete and return our credit application. Upon approval, master accounts will be assigned per your instructions. Please be sure to advise your Catering/Event Manager in advance for any specific instructions on how you would like your bill organized. We recommend on-site daily review with the Group Billing Coordinator. Back to Resource Information
BOX LUNCHES Box lunches are available through our banquet department. We can help you create your own customized lunch. If you wish to order box lunches for your group, your Catering/Event Manager will arrange the order for you and provide delivery to your specified location on the property.
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BUSINESS CENTER Whatever your business needs are they can all be accommodated through our in-house Business Center located in our hotel library.
Prices are quoted on an individual basis, depending on the type of equipment needed as well as the scope of the job requested. In order to address your specific group’s needs, please refer to the Business Center or discuss them with your Catering/Event Manager. Whether you require a fully operational office setup on property or various limited services, the Business Center is designed with everyone’s needs in mind.
The in-house business center is open 24-hours / 7 days a week
For large quick printing or copying jobs, we recommend calling:
FedEx – Kinko’s Rohnert Park CA Pacific Plaza 439 ROHNERT PARK EXPY W Rohnert Park CA 94928 (Tel) (707) 584-4471 (Fax) (707) 584-5965 (E-mail) [email protected]
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CAR RENTAL AGENCIES Following is the Doubletree Hotel Sonoma Wine Country preferred companies, their locations, and contact numbers.
Hertz Rent-A-Car 800-654-3011 Local Office: (707) 528-4581
15 3075 Corby Ave, Santa Rosa (707) 528-4581 www.hertz.com
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*CASH PAYING GUESTS In the event a hotel guest does not have a major credit card to secure his/her room, the Doubletree Hotel Sonoma Wine Country will require full payment in advance for room and tax charges. In addition, there will be per day refundable deposit for incidental charges. If the guest does not wish to establish credit for incidental charges, the guest room phone will be restricted to room-to-room calls. All room folio charges from the Food and Beverage outlets and movie charges will also be restricted.
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CELEBRITY/DIGNITARY VISITS Rest assured your celebrities or dignitaries will be treated with the utmost confidentiality. Your Catering/Event Manager is happy to work with you to accommodate any needs you have.
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CHECK-IN AND CHECKOUT Hotel check-in is 3:00 p.m., and checkout is 12:00 p.m. (All guests arriving before 3:00 p.m. will be accommodated as rooms become available. Our Guest Service Department can arrange to check luggage for those guests arriving early when rooms are not available and for guests attending functions on departure day.)
Early Departure Your guests will have the opportunity to confirm their departure date at check-in. Once this departure date has been confirmed, there will be a $50.00 early departure fee assessed in the event the guest departs prior to their confirmed departure date.
Late Departure Late checkouts are available upon request and subject to availability. Please contact the Front Desk directly to discuss availability and associated fees.
Zip Checkout With zip checkout, your room folio is provided at your door early in the morning of your departure. Simply verify the charges, use the television remote or dial extension 62 to check-out. Please leave your keys in the room. If you are not departing the hotel immediately, luggage storage can be arranged at the bellman’s desk.
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COAT CHECK SERVICES We can provide coat check at no cost to the guests.
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16 COFFEE MAKER All guestrooms are provided with in-room Wolfgang Puck Coffee Makers and Coffee.
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CONCIERGE Our friendly front desk staff is able to assist any guests questions with information on all local information on parks, wineries, etc.
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CORKAGE The hotel corkage fee is $12.50 per 750 ml. bottle.
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CREDIT CARDS The Doubletree Hotel Sonoma Wine Country accepts most major credit cards. Including: Visa, Mastercard and American Express
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CREDIT POLICY Unless you have established credit in advance with us, you will pay the entire contract price in cash or by certified check at least three business days prior to your function or by personal bank check two weeks prior to your function. If you would like to establish credit, please contact your Catering/Event Manager.
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DECORATIONS Please contact your Catering/Event Manager for a description of items available as well as complete party package menus. We are happy to suggest ideas on novel favors, souvenir menus, printed programs, creative ice carvings, theme food presentations, and room accent decor and specialty linens.
We are not responsible for any loss or damage to property belonging to you or your attendees and do not maintain insurance covering it. All displays and/or decorations will be subject to our written approval and we reserve the right to contract and charge for hotel staff to provide the labor for any installations or removals of such.
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DESTINATION MANAGEMENT COMPANIES (DMC) Preferred vendors that have successfully worked with the hotel are listed below for your reference.
HMS Destination Management & Meeting Planning 707 Fourth St. Santa Rosa, CA 95401
17 800-367-5348
Montero Events, Robbin Montero (707) 579-5886 http://www.monteroevents.com/
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*DEPOSITS Required group Cash Deposits are outlined in your sales contract. Cash Deposits may be made at anytime throughout your stay and placed to your master account balance. Full pre-payment of room and tax is required for guests not wishing to utilize a credit card upon check-in.
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DIAGRAMS Diagrams are available on our website or contact your Catering/Event Manager.
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DIETARY REQUIREMENTS Our Chef will provide meals for your attendees with special dietary requirements. Please advise your Catering/Event Manager if a special meal is required.
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DIRECTIONS TO THE HOTEL From Charles M. Shultz ~ Sonoma County Airport: Take Airport Boulevard East to Highway 101 South. Exit Wilfred Ave./Golf Course Drive. At first stoplight, turn right onto Redwood Drive and proceed to stoplight and turn right at Commerce Boulevard. Drive under the Highway 101 underpass to the stoplight at Golf Course Drive and turn left. Proceed to the second stoplight, Doubletree Drive, and take a left
From Oakland International Airport: Go Southwest on Airport Drive toward Alan Shepard Way Turn right onto Alan Shepard Way Turn right onto John Glenn Drive Turn left onto Airport Drive Turn Right onto Doolittle Drive / CA-61 Turn left onto Airport Access Drive Turn right onto Hegenberger Road Keep right to take I-980 East toward CA-24 / Walnut Creek Merge onto I-580 W toward SAN FRANCISCO (Portions toll). Merge onto US-101 N. Take the exit toward Golf Course Drive / Wilfred Avenue Turn left onto Commerce Boulevard Turn right onto Golf Course Drive Turn left onto Doubletree Drive 18
From San Francisco International Airport: Merge onto US-101 North toward San Francisco Merge onto I-390 West toward I-280 / San Bruno Merge onto I-280 North toward San Francisco Take CA-1 North toward 19th Avenue / Golden Gate Bridge Take CA-1 North / Toward 19th Avenue / Golden Gate Bride Merge onto US-101 North via exit on the left toward Golden Gate Bride Take the exit toward Golf Course Drive / Wilfred Avenue Turn left onto Commerce Boulevard Turn right onto Golf Course Drive Turn left onto Doubletree Drive
www.dtsonoma.com
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DRUG STORES
Safeway Food and Drug 6340 Commerce Boulevard, Rohnert Park (707) 548-8942
Costco 5901 Redwood Drive, Rohnert Park (707) 540-9118
Wallgreens 7800 Old Redwood Highway, Cotati (707) 795-0763
Raley’s Supermarkets and Drug Centers 100 Raleys Town Center, Rohnert park (707) 585-3222
Rite Aid 6345 Commerce Boulevard, Rohnert Park (707) 584-7171
Longs Drug Store 6378 Commerce Boulevard, Rohnert Park (707) 586-3491
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DRY-CLEANING – SEE LAUNDRY/VALET Laundry services are available by dialing extension 62. Garments picked up prior to 8:30 a.m. are returned to guests by 5:30 p.m. the same evening. Garments picked up after 8:30 a.m. will be returned the following day by 5:30 p.m.
Please note that there is no service on the following Holidays: Memorial Day, July 4, Labor Day, Thanksgiving, Christmas and New Year’s.
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e-EVENTS 19 Hilton Family’s online booking channel for small groups and meetings.
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ELECTRICAL The Engineering Department provides assistance with all your mechanical and electrical needs. Please contact your Catering/Event Manager if you require an electrical services request form to secure additional power and/or labor services. All requests for power requirements are to be communicated to your Catering/Event Manager.
A complete production package is also available through your Catering/Convention Services Manager. Please see forms for pricing and ordering.
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ELEVATORS The Doubletree Hotel Sonoma Wine Country hotel has two (2) guest elevators located At the North and South ends of the building.
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EMERGENCY PROCEDURES The Doubletree Hotel Sonoma Wine Country is fully prepared to handle different types of situations to assist our guests. The following is information on our emergency procedures:
• The hotel internal emergency number is extension 62. • The hotel has an emergency response team 24 hours a day. In the event of an emergency, calling the emergency number 62 will initiate the appropriate response. • Paramedics, Fire Department, and the Police Department are all located approximately 3-5 minutes from the hotel. • Our Security Department, as well as a small number of other employees, are trained in CPR and First Aid. • Emergency evacuation routes and procedures are located on the inside of all guest room doors. • Nearest emergency room: Rohnert Park Urgent Care, Rohnert Park • Nearest hospital: Memorial Hospital, Santa Rosa or Kaiser Permanente, Santa Rosa
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ENVIRONMENTAL COMMITMENT At Hilton Hotels Corporation, protecting the Environment is a top priority. Responsible environmental activity is good for both our business and the community. Hilton has developed a comprehensive company-wide policy to promote business practices that help preserve the environment. We provide guidelines for all of our facilities, and our goals are to “Reduce – Reuse – Recycle” as much as we can.
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FAX MACHINES The Doubletree Hotel Sonoma Wine Country has a fax machine for guest use at our business center located in our hotel library.
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FAX NUMBERS For Guests: 707-586-9726 Catering/Convention Services office: 707-586-4605 Sales office: 707-586-4605 Reservations office: 707-586-9726
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FIRE CODES The following are a few general regulations that typically fall under local fire authorities’ specifications. They should be considered when planning and coordinating space, decorations, etc., in the ballrooms and meeting rooms, as well as all other applicable laws, codes, and regulations.
Where exits are not immediately accessible from an open floor area, safe and continuous passageways, aisles or corridors shall be maintained leading directly to every exit and shall be so arranged as to provide convenient access for each occupant to at least two exits by separate ways of travel. The aisle needs to be as wide as or wider than the exit to which they are leading.
There will not be any setup permitted in front of any exit doors. Staggering of dining tables is not permitted. All room sets must be in compliance with the local Fire Department regulations pertaining to occupancy load, mandatory aisles and ceiling clearance fire exits. Any event which has vehicle displays, fog machines, fueled cooking demonstrations, laser exhibits (including tabletop) or extensive productions with staging and props must have a certified permit from the local Fire Marshall. All associated fees for permits, floor plan approval and stand-by fire watch are your responsibility and final approved copies must be received at least three days prior to the event.
Every required exit, exit access or exit discharge shall be continuously maintained free of all obstructions or impediments to full instant use of fire or other emergency.
No furnishings, decorations, or other objects shall be placed so as to obstruct exits, access thereto, egress there from, or visibility thereof.
Hangings or draperies shall not be placed over exit doors or otherwise located as to conceal or obscure any exit. Mirrors shall not be placed on exit doors. Mirrors shall not be placed in or adjacent to any exit in such a manner as to confuse the direction of the exit.
No open flame devices shall be used in any meeting rooms. When necessary for ceremonial or religious purposes, the fire marshal having jurisdiction may permit open 21 flame lighting under such restrictions as are necessary to avoid danger of ignition of combustible materials or injury to occupants.
Any furnishings, decorations, and stage settings shall be fire retardant treated and must display certificate of proof. Local fire authorities in advance of event set-up shall approve all extensive production plans.
Distance between tables must be equal to or greater than the required aisle width plus 19” for chairs on one or 38” for chairs on both sides.
It is ultimately the group’s responsibility to ensure that your event complies with all applicable laws, including, but not limited to fire and safety codes, rules and regulations.
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FITNESS CENTER Complimentary, 24 Hour On-Site Fitness Center
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FLAGS Our Banquet Department currently has United States flags and California State flags in inventory. If you require additional flags, please discuss rental costs with your Catering/Event Manager.
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FLORAL/FLORIST Grohe Florist is one of featured florist featuring beautiful arrangements and plants. They can provide beautiful table and buffet centerpieces for your special event. Please contact Grohe Florist at 707-584-8940 for further information, or consult your Catering/Event Manager for assistance with a proposal for your special event.
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FOOD DONATIONS Hilton is committed to assist our communities in the effort to alleviate hunger in this country. Our hotels often have prepared food available from over-production that can be donated to charitable organizations for service to their constituencies. We ask you to cooperate with us in this endeavor.
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GENERAL MANAGER Mr. Ted Sakai joined the Doubletree Hotel Sonoma Wine Country in April of 2004. He has been in the hotel industry for over 26 years previously holding positions as the Director of Food and Beverage at the Hilton Waikoloa and the Hilton Hawaiian Village.
22 Mr. Ted Sakai is thrilled to welcome your group to the Doubletree Hotel Sonoma Wine Country and is accessible as needed.
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GIFT CERTIFICATES A gift certificate is a wonderful way to reward your attendees, staff or sporting event winners. Gift certificates are available for purchase through the Executive Office and are designated for restaurants, lounges, logo shops and guest room charges. Gift certificates are not honored at our retail shops; however, purchases may be made in certain retail shops and signed to the guest room. A gift certificate can be used as a credit to the guest room account. Please contact your Catering/Event Manager for further details.
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GIFT IDEAS
http://www.hiltontohome.com/ - The Hilton Serenity Collection http://www.hilton.corplogoware.com/?rep=hilton - Olympic Merchandise http://www.waldorfcollection-hotelsathome.com/home.html - The Waldorf Collection
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GOLF COURSE INFORMATION Foxtail Golf Club offers you the very best. Scenic fairways, rolling greens, the beautiful sweeping views of the Sonoma Mountains. The courses are open to the public seven (7) days a week. The golf course surrounds the Doubletree Hotel Sonoma Wine Country. Transportation for your group can be arranged through your Catering/Event Manager in advance.
South Course – Non-Resident Fees Monday – Friday Peak Off-Peak Standard $29.00 $19.00 Senior $21.50 $16.50 Juniors $7.00 9-Holes $18.00
Weekends / Holidays Peak Off-Peak Standard $38.00 $26.00 Senior $26.00 $18.50 Junior $7.00 9-Holes $22.00
North Course – Non-Resident Fees Monday – Friday Peak Off-Peak Standard $33.00 $25.00 Senior $25.00 $22.00 Juniors $10.00 9-Holes $10.00
Weekends / Holidays Peak Off-Peak 23 Standard $50.00 $37.00 Senior $32.00 $27.00 Junior $10.00 9-Holes $10.00
Cart Fees 18 Holes $14.00 per rider 9 Holes $9.00 per rider
Range Fees 2 Tokens $8.00 (approx. 70 balls) 1 Token $5.00 (approx. 35 balls)
Off peak times is after 2:00 p.m. daily. Back to Resource Information
Facilities
Foxtail Golf Club offers private and group lessons, driving range, putting greens, pro shop, banquet facility and dining.
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GRATUITIES Informally known as tipping, in the United States tipping is voluntary. Tips are supposed to be rewarded for services performed as well as a supplement to an employee's income (gratitude). Recommendations for housekeeping - $1.00-2.00 per day, Bellman - $1.00 per bag and discretionary for above and beyond services provided for you. Disclosure: all gratuities not outlined in the contract are discretionary.
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GROUP RESERVATIONS IDENTIFICATION PROGRAM (G.R.I.P.) Manage room blocks proactively with automated cross-reference of group registration lists against hotel reservations. Automates the process of all reservations booked within or around an associated group block Reduces exposure to attrition Ability to monitor booking pace No charge – it’s FREE
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GROUP CHECK-IN, ARRIVALS AND DEPARTURES The Doubletree Hotel Sonoma Wine Country has a specially designed group entrance to accommodate the needs of your group. It has a Porte cohere and ample room for bus loading and unloading. It is also conveniently located near the ballrooms and meeting rooms. This area may be reserved and set up for satellite check-in and convention registration, depending on your arrival pattern.
24 All coach arrivals will be directed to the group entrance, as the front entrance becomes easily congested and large movements can be more efficiently accommodated at the group entrance.
Your guests will be asked to remit credit or a cash deposit upon arrival for their incidental charges, unless we have agreed to accept a letter of guarantee from your organization, and it is on file at time of check-in.
If your guests are arriving via group transportation and an arrival manifest has been supplied, we will be happy to have all of the rooms assigned in advance and key packets prepared. If your guests will be arriving at scattered times throughout the day with no transportation arrangements made or arrival manifest, we will assign rooms on a first- come, first-serve basis.
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GUEST LIST MANAGER An on-line tool provided by Hilton to group customers that allows them to manage their group’s reservations on-line and provides on-line guest list information.
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GUEST ROOMS The hotel’s current bedding breakdown is as follows:
(117) King Rooms (122) Queen/Doubles
(6) Suites Including:
(2) Executives (3) Parlors (1) Presidential
California state law and local enforcement of national fire codes mandate that there is a maximum of four guests per room (adults/children).
Hilton is pleased to present “The Serenity Collection”, today’s premier bedding package including pillow top mattress and luxury linens. Did you enjoy your night’s sleep? Visit www.pacificcoast.com to order your own Serenity bed.
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25 GUEST ROOM DELIVERIES Bell Services delivers non-food or packaged deliveries to the guest rooms. The charge for deliveries is as follows: under the door - $3.00 per envelope. Deliveries inside the room - $3.00 per item.
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GUEST SERVICE HOTLINE Guests with specific needs or requests may pick up a house phone and dial extension 62. A hotel operator will direct your needs to the appropriate hotel contact.
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HAIR SALON Lions Mane 101 Golf Course Drive, # C10 Rohnert Park, CA 94928 (707) 586-0610
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HHONORS The Doubletree Hotel Sonoma Wine Country offers HHonors points during your stay and/or program booking. Please consult your Catering/Event Manager to earn your HHonors points.
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HOSPITALITY DESKS Your Catering/Event Manager is happy to arrange a hospitality desk for your group. Hospitality desks are located at the front desk. Phones may be arranged in advance with either in-house extensions or direct dial numbers. Please note that all hospitality desks will be taken down each evening and reset for the next day’s use.
Should you require a larger area for an office, storage or hospitality, please consult your Catering/Event Manager for space availability.
Handwritten signs and flip charts are not allowed in any hotel public areas. Professionally printed signs may be ordered in advance.
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HOSPITALITY SUITES FUNCTIONS Please consult your Catering/Event Manager regarding Hospitality functions.
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HOTEL FACTS/HISTORY The following is a fact sheet for the Doubletree Hotel Sonoma Wine Country:
Location: Rohnert Park, CA ~ Sonoma County 26 Address: One Doubletree Drive, Rohnert Park, CA 94928 Telephone: 707-584-5466 Toll-Free: 1-888-222-TREE Facsimile: 707-586-9726 Reservations: 707-586-4200 Website: www.dtsonoma.com Managed By: Hilton Hotels Corporation Grand Opening: December 1987 Last Renovation: 2001 Employees (Full-Time, Part-Time): Both
Brief Description: Situated between two championship 18 hole golf courses and just a short drive from over 200 wineries, beautiful redwoods, sparkling beaches and some of the best sight- seeing in Northern California, this 4-star/4-diamond hotel offers 245 spacious guest-rooms, pool, spa and spectacular views of the Sonoma Mountains.
Awards: 4-Diamond Property, North Bay Business Best Award year after year.
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HOUSEKEEPING Daily housekeeping services, which consists of general cleaning, take place between 8:00 a.m. and 5:00 p.m.. Should one of your guests require special times of service, requests may be made directly with Housekeeping or your Catering/Events Manager.
The suggested housekeeping gratuity is $1.00 per day. Some groups may have the gratuity rate predetermined in the contract and billed to the master account.
Each guest room is provided with several special service amenities either at no charge or for a nominal fee. These items include: an iron and ironing board, coffee makers, hairdryers, in-room safe, bath/shower amenities, and extra pillows. Additional bedding available for children: cribs and rollaways. Please note there is a maximum of four persons (including children) allowed per room.
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INDEMNIFICATION To the extent permitted by law, you agree to protect, indemnify, defend and hold harmless the Hotel, Hilton, and the Owner, and their respective employees and agents against all claims, losses or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees), arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the hotel.
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IN-ROOM DINING Our In-room Dining is open from 6:00 a.m. – 10:00 p.m. hours a day for breakfast, lunch, dinner, snacks and beverage service. We are happy to offer convenient doorknob ordering for breakfast service. In-Room Dining can be reached at extension 4556 27 in-house.
A variety of amenities are also available through room service.
Room service gratuity is 20% and is posted automatically on all checks. .
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INTERNET SERVICES The Hilton Hotels Corporation provides numerous Internet Services. Hilton Hotels Corporation is our Internet Service Provider for all guests’ networks and will answer any questions concerning your system.
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KEY CARDS Please contact your Catering/Event Manager if you would like keys to any of your meeting, office, or hospitality rooms.
(Customized) KEY CARDS Please contact your Catering/Event Manager if you would like custom keys for your group. They are an excellent way to market your organization.
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KEY HOTEL CONTACTS The Doubletree Hotel Sonoma Wine Country Managing Committee consists of the following people:
General Manager Ted Sakai, ext. 4600 Director of Food & Beverage James Chester ext. 4603 Director of Finance Jonathan Jones ext. 4620 Director of Front Office Taylor Falk ext. 4634 Executive Chef Vicky Walker ext. 4650 Director of Housekeeping/Purchasing Gaston Burrelle ext. 4639 Director of Engineering Bob Sexton ext. 4695 Director of Sales and Marketing Shelly Nelson ext. 4606 Director of Catering Terri Hallawah ext. 4606 Director of Events Dorance Scott ext. 4618
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KOSHER We offer a variety of Kosher Meals to our guests upon request. These meals are prepared for us amd are “Glatt Kosher”. Please ask your Catering/Event Manager for kosher suggestions.
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28 LABOR We are a non-union property.
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LAUNDRY/VALET – SEE DRY CLEANING Complete laundry services are also available by dialing extension 62 in-house. Garments picked up prior to 8:30 a.m. are returned to guests by 5:30 p.m. the same evening. Garments picked up after 8:30 a.m., will be returned the following day by 5:30 p.m..
Please note that there is no service on the following Holidays: Memorial Day, July 4, Labor Day, Thanksgiving Day, Christmas Day and New Year’s Day.
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LIMOUSINE SERVICES Arrangements may be made to have a group VIP transported by our hotel limousine or town car, or through an outside service. Pure Luxury Transportation, Inc. is our preferred service and can be reached at 1-800-626-5466. Pure Luxury Transportation, Inc. can also arrange limousine transfers and can be reached at 1-800-626-5466.
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LINEN SELECTION A variety of table linens are available for your various functions. If you desire specialty linen, or would like quotes on theme-coordinated linens and chair covers, please consult your Catering/Event Manager.
Linen colors: Napkins Tablecloths Standard White Standard White Limited Black and Burgundy Limited Black and Burgundy
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LIQUOR LAWS The State of California has strict liquor laws that must be followed by the Doubletree Hotel Sonoma Wine Country. Because the hotel is only licensed-authorized to sell and serve alcoholic beverages that were purchased by the Doubletree Hotel Sonoma Wine Country, no group may bring in their own alcohol to be served. The legal drinking age in California is 21.
Your Catering/Event Manager may provide a copy of some of the applicable State of California liquor laws upon request.
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29 LOADING DOCK The loading dock is located at the north end of the hotel. The hours of operation are from 7:00 a.m. – 10:00 p.m. There are no deliveries or load-in/load out between the hours of 10:00 p.m. and 7:00 a.m. Please refer to The Exhibit Resource guide for details.
Doubletree Hotel Sonoma Wine Country One Doubletree Drive Rohnert Park, CA 94928
Dimensions: 1 Bay 48 inches tall – 15 x 20 feet wide Doorway Open
Clearance to Service Elevators Doorway 5 feet x 6 feet
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LOCAL INFORMATION At property level, please include local information. For example, recreation, parks, theater, museums, etc.
PARKS Santa Rosa Annadel State Park: 707-539-3911 Located off of Montgomery Drive in East Santa Rosa on Channel Drive. More than 40 miles of trails for hikers and equestrians. A 3-mile trail leads to Lake Ilsanjo a popular fishing spot.
Spring Lake Park: 707-539-8092 West entrance is located at Newanga Avenue/Hoen Avenue and Summerfield Drive. Cost is $2.00 per vehicle. Boat and other rental fees posted. Offers boat rentals and swimming lagoon during the summer. 15 miles of hiking and equestrian trails, a 2-mile bicycle trail encircles the lake and a procuress hugs the lakeshore. Picnic and camping available.
Sugarloaf Ridge State Park: 707-833-5712 Located East of Santa Rosa on Adobe Canyon Road off Hwy 12. Sugarloaf’s 3,000 aces offer more than 25 miles of hiking and equestrian trails though the Sonoma Mountains, and self- guided nature trail along Sonoma Creek. There are 50 developed campsites. In addition, the group camping area features horse corrals and public observatory. The center features exhibit on native plants and wildlife and have maps, brochures and books; call for hours.
Finely Community Park: 707-543-3737 W. College Avenue and Stony Pt. Road. Park opens after April 17th. Public swim times weekdays 1:30pm-4:45pm and weekends 11:30am-6pm. A paid adult must accompany children under 5 years. Cost: Adults 18+ $1.75, kids 2-17 yr. $1.50, disabled and Senior Citizens over 55 $1.50. Features swimming, tennis courts, and barbecue/picnic areas.
30 Howarth Memorial Park: 707-543-3292 Summerfield Road between Sonoma Avenue and Montgomery Drive. No cost into park. Cost of rentals for boats etc. are posted. Offers non-motorized boat rentals, fishing, hiking, jogging and biking trails. Also lighted tennis courts and baseball field. Barbecue/picnic areas and playgrounds.
The Petrified Forest: 707-924-6667 4100 Petrified Forest Road, North of Sonoma off of Highway 12. Step back in time over 3 million years and walk the trail of the petrified Redwood Giants. Also a museum and nature store. Open Daily: 10am-6pm. Winter 10am-5pm. Call for reservations and rates.
Rohnert Park Alicia Park: 707-584-7357 Located at Arlene Avenue and Santa Alicia Drive. Swimming pool opens May 27th. Pool costs $2.50 Adults, $1.50 ages 6-17 yr. and seniors $0.75. Children under 5 are free when accompanied by paying adult. Offers lighted tennis courts, ball field, playground, swimming pool, and barbecue and picnic area.
Crane Creek Regional Park: 707-527-2041 Located south of Rohnert Park on Pressley Road near the end of Roberts Road 2 miles east of Petaluma Hill Road. This 128 acre of open space lies in the foothills east of Sonoma State University. 3 miles of hiking, bicycling, and equestrian tails lead through meadows, along a creek and past stand of buckeyes, oaks and maples. There are picnic areas available.
Sebastopol Libby Park: 707-823-7862 Valentine and Pleasant Hill Avenue. Offers basketball, tennis courts, and super playground and barbecue and picnic areas. Also has a pond and gazebo area.
Ragel Ranch Park: 707-527-2041 Ragel Road and Covert Road. Admission Fee is $1.00 per vehicle. In addition to ball fields, playgrounds, a soccer field and a volleyball court this park contains a rugged open space wilderness. 3-mile paved trail for running, hiking and equestrian. Parcourse and picnic areas with barbecues available.
Gurneville Armstrong Redwoods State Reserve: 707-869-2015 Located North of Guerneville on Armstrong Woods Road off Highway 116. Adminission fee is $3.00 per vehicle. 1,000 year old Redwood Grove lives in this 728 acre reserve. There are 4-miles of trails and more than 100 picnic sites.
Austin Creek State Recreation Area: 707-869-2015 Located North of Guerneville on Armstrong Woods Road near Sweetwater Springs Road. This underdeveloped 4,200 acre park, adjacent to Armstrong Redwoods State Reserve, offers 16 miles of hiking and equestrian trails through canyons and forests. A small pond is available for fishing. There are 24 developed campsites and four primitive backcountry sites.
31 Bodega Bay Doran and Westside Regional Parks 707-875-3540 Doran Regional Park is accessible from Doran Park Road off of Highway 1. Westside Regional Park is reached from Bay Flat Road off Highway 1. Admission fees posted for day use. Popular for boating, surging, windsurfing, fishing and claming. Doran’s 2-mile beach is perfect for strolling and horseback riding.
Sonoma Coast State Beach 707-875-3483 The beach stretches along Highway 1 between Jenner and Bodega Bay. Admission fees are posted. This 5,000 acre recreational region is a pristine coastal wilderness of beaches, dunes, bluffs, and tidepools. More than 5 miles of hiking and equestrian trails. Bodega Head is an excellent whale watching site, no fee required. Due to rough water swimming is permitted at Bodega Head.
Petaluma Helen Putnam Regional Park 707-527-2041 Located west of Petaluma on Chileno Valley Road off of Western Avenue. Hiking and equestrian trails offer access to panoramic views at this 240 acre park. Paved and unpaved bicycle trails are available, along with a playground and picnic area.
Healdsburg Lake Sonoma Recreation Area: 707-433-9483 Located on Dry Creek Road 11 miles west outside of Healdsburg. Lovely 3,600 acre Lake Sonoma is ideal for boating, sailing, windsurfing, swimming and fishing. Water- skiing and jet propelled boat area allowed in designated areas. Boat launch and marina with boat rentals are available year-round. Hiking and equestrians will find 40 miles of trails through hills in 18,000 acres of woodlands surrounding the lake. There is a self guided nature trail near the visitor’s center. The center features exhibits of Indian artifacts and native animals, as well as fish hatchery. Call for information. There are 113 developed campsites within the park campground and 15 primitive campsites around the lake.
ADVENTURE / ATTRACTIONS
Discovery Center of Sonoma County 707-575-1014 1070 Santa Rosa Plaza. $3.00 per person from 12pm-5pm. Wed., Sat., and Sun. Kids under 13 must be accompanied by an adult. 6-12 years old target age, but younger and older kids are welcome. Come explore the hands on science experiments.
The Discovery Zone 707-523-7529 1999 Santa Rosa Avenue. Open Monday – Thursday 10am-8pm and Friday/Saturday 10am-9pm and Sundays 10am-8pm. Children 1 years play for $2.99. 2-12 years play all day for $5.99. Adults play for free. Wear your socks. Shoes will be checked at the door before climbing around tunnels, slides, and other play equipment.
Santa Rosa Junior College Planetarium 707-527-4371 2001 Lark Hall, located by Bech parking lot off of Elliott Avenue. There is a recorded message when you call with all the details. Hours are 7-8pm on Friday and Saturday and then 1-3pm on Sundays. Free parking and $3.00 for General Admission. Kids under 5
32 years old not admitted. Tickets are sold at the door 30 minutes prior to show time. First come first serve basis.
Safari West 707-579-2551 3115 Porter Creek Road. Tours available by appointment. Daily tour times are 8am, 11am, and 3pm. Cost is $48.00 for adults, kids 3 and up are $24.00. Children under 3 not admitted. 240 acre wildlife preserve is home to 400 West African mammals and birds. Tours last about 2-3 hours. A rare opportunity to photograph herds of Antelopes, Zebra and many, many more. Sunset safari’s are also available by appointment only.
Scandia Family Fun Center 707-584-1398 5301 Redwood Drive. Open Sunday – Thursday 10am-11pm, Friday and Saturday 10am-12am. No age limit. Height requirement of 58” for Indy racers track and 54” for Bumper Boats. Mini Golf $5.50 per person 5 years and under are free.
Cal Skate 707-585-0500 6100 Commerce Boulevard. Friday public skate is $4.50 at 3:30pm-5:30pm, $4.75 at 6:30pm-9pm, $4.75 at 8pm-11pm. Saturday public skate is $4.25 12:30pm-3pm, $4.25 2:30pm-5pm, $4.75 6:30pm-9pm, $4.75 8pm-11pm. Sunday public session is $4.25 12:30pm-3pm, $4.25 2:30pm-5pm. Family Night Skate is $3.00 per person. Parents must buy tickets but need not skate. $4.00 admission price per individual. Cal Skate offers roller-skating, video games and snacks.
Toobtown 707-588-8100 6591 Commerce Boulevard. Open 10am-8pm Monday – Saturday and 10am-7pm on Sundays. $4.95 weekdays and $5.95 weekends. Adults and kids under 2 play free. Fun for ages 8 months – 12 years of age. Kids must be accompanied by adults. Socks are required.
Q-Zar 707-588-8100 6591 Commerce Boulevard. Open Monday – Thursday 10am-8pm, noon to midnight Friday, 11am – Midnight Saturday, and 11am-10pm Sunday. A 15-minute game costs $7.00 per player. Age 7 years or older. Face opponents in game of laser tag. Play in an arena. You wear a sensor vest and carry a real laser.
Redwood Empire Ice Arena 707-546-7147 1667 West Steele Lane. General sessions: Monday 12:30pm-2pm, Tuesday-Thursday 4pm-5:30pm and 7:30pm-9pm. Wednesday 12:30pm-2pm, Friday 4pm-5:30pm and 8:30am-10:30pm. Saturday 12:30pm-2:30pm, 3pm-5pm and 8:30am-10:30pm. Sunday 12:30pm – 2:30pm and 3pm-5pm. Adults 18 and over $5.50, Juniors 12-17 years old $5.50. Children 12 and under $4.50. Skate rental per person $2.00. Ice shows, birthday parties, plus a full service restaurant. Home of Snoopy’s Gallery and Gift Shop.
Pet-a-Llama Ranch 707-823-9395 5505 Lone Pine Road. Open weekends end of April – December 10am-4pm. No age limit. Self guided tours on weekends. Guided tours on weekdays are a small fee. Pet and hand feed Llamas.
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Sonoma Traintown 707-938-3912 or Recording 707-996-2559 20264 Broadway. Open 10:30am-5:30pm daily. Memorial day through the end of September. Open Friday-Sunday rest of the year. Cost is $2.50 per kid $3.50 per adult. Carousel is $0.75. 20 minute train ride to petting Zoo leaves every half hour.
Windsor Waterworks and Slides 707-838-7660 8225 Conde Lane. Open 10am-7pm daily. Admission to slides are, weekends $11.95 Adults, $10.95 Children ages 4-12 years. Week days $1.00 less off admission. For picnic area only is $4.95 Adults, $3.95 Children 4-12 years and kids 3 and under are free. The park has 3 adult slides and 1 kiddy slide.
MUSEUMS
Charles M. Schultz Museum Museum Hours: Weekdays (except Tuesday) 12 Noon - 5:30 PM; Saturday and Sunday, 10AM - 5:30PM; Closed Tuesdays. Closed for the following Holidays: Thanksgiving, Christmas Eve, Christmas Day, and New Years Day. Cost: Adult $8.00 Seniors & Youth $5.00 Directions: Charles M. Schulz Museum, Snoopy's Gallery & Gift Shop and The Redwood Empire Ice Arena from the Doubletree Hotel Sonoma Wine Country.
Take Highway 101 North into Santa Rosa. Exit Guerneville Road / Steele Lane Turn left at the signal and merge to the far right lane. Cross Cleveland Avenue and continue forward merging onto Steele Lane.
Stay on Highway 101 through Santa Rosa to the north side of town. Take the Guerneville Road/Steele Lane exit; this will be the next exit after the College Avenue exit. The Redwood Empire Ice Arena and Snoopy’s Gallery & Gift Shop set back from the street among the trees. The Museum is located just next to the ice arena across the next street which is Hardies Lane.
Luther Burbank Home and Gardens: 707-524-5445 Luther Burbank, one of the fathers of modern horticulture, settled in Santa Rosa in 1875, drawn to the area for its climate and soil conditions. During his 53 year residence, he improved or hybridized more than 800 plant varieties. This National Historic Landmark features Burbank’s home, a carriage house, his greenhouse and a garden featuring many of the plants he introduced to the world. Docent led tours of the house are offered on the half hour, Tuesday – Sunday, 10am-3:30pm, April-October. The gardens are open daily, year round.
34 Believe It or Not! Ripley’s Ripley’s Memorial Museum 707-524-5233 492 Sonoma Avenue in Julliard Park. Hours are 10am-4pm April 1st o October 31st Wednesday through Sunday. Adults are $1.50, Youths 7-17 years of age are $0.75 and Senior Citizens $0.75. Kids under 6 are free.
Pacific Coast Air Museum 707-579-7900 2330 Becher Boulevard, Sonoma County Airport. On third Saturday of every month from 10am-4pm FREE admission. Antique World War II Historically Significant planes.
Sonoma County Museum 707-527-1500 Located in a historic 1909 post office, this museum contains photographs, maps, drawings, and art relating to the history and culture of Sonoma County. A second floor gallery presents changing exhibits on regional history and art. Open Wednesday through Sunday, 11am-4pm.
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LOST AND FOUND It is the policy of Hilton Hotels Corporation to make every effort to return any found property to its rightful owner. All found property in the hotel will be recorded, stored, and disposed of, whether it is found in a guestroom, public space, or any other area of your hotel. We will make every attempt to determine the legitimate owner and return the found property. If the owner cannot be determined within ninety days (or other time period specified by local law), the found property will be disposed of in accordance with the state law. If no local or state law exists, or these agencies decline involvement, the property shall be returned to the finder. This policy does not apply to minor items found on the property such as a toothbrush, ladies hosiery, cigarettes, etc.
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LUGGAGE STORAGE Based upon availability, a banquet/meeting room may be set aside to store hand carry luggage for individuals leaving later in the day. It is requested that the travel staff supervise these items, as they will be stored at your own risk.
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MANAGER ON DUTY (M.O.D.) For your convenience, a manager on duty is available 24 hours a day, 7 days a week and can be accessed via the guest service hotline at extension 62.
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MAIL SERVICES Stamps are for sale, and our front desk offers mail services. If you have a large number of items that need to be mailed, or require shipping materials, we suggest discussing with your event services manager.
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35 MASSAGE THERAPY Massage is well known for its ability to relax muscle spasms and relieve tension from the body. We have an on-site massage company that gives ½ to 1 hour chair massages onsite at our upper lobby area. You can contact Massage, Inc. directly at 707-732-6149 to arrange private massage appointments.
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MASTER ACCOUNTS See Sales Agreement.
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MEDICAL FACILITIES/SERVICES Medical Services facilities nearby:
Urgent Care/Emergency Room • Rohnert Park Urgent Care 1450 Medical Center Drive, Rohnert Park (707) 584-0672 Travel time from the hotel is about 5 minutes
• Santa Rosa Memorial Hospital 1165 Montgomery Drive, Santa Rosa (707) 546-3210 www.santarosamemorial.org Travel time from the hotel is about 15 minutes
• Kaiser Permanente 401 Bicentennial Way, Santa Rosa (707) 571-4044 www.kp.org Travel time from the hotel is about 15 minutes
• Petaluma Valley Hospital 400 North McDowell Boulevard, Petaluma (707) 778-1111 Travel time from the hotel is about 15 minutes
Hospital • Santa Rosa Memorial Hospital 1165 Montgomery Drive, Santa Rosa (707) 546-3210 www.santarosamemorial.org Travel time from the hotel is about 15 minutes
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• Kaiser Permanente 401 Bicentennial Way, Santa Rosa (707) 571-4044 www.kp.org Travel time from the hotel is about 15 minutes
• Petaluma Valley Hospital 400 North McDowell Boulevard, Petaluma (707) 778-1111 Travel time from the hotel is about 15 minutes
Ambulance • Sonoma Life Support 1415 North Dutton Avenue, Santa Rosa (707) 579-9542 Available 24 hours a day / 7 days a week
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MEETING ROOM CAPACITIES
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Square Ceiling Hollow Meeting Room Dimensions Reception Rounds Theater Conference U-Shape Feet Height Classroom Square The Grand Ballroom 105' x 65' 6,825 13' 1,050 500 400 1,000 - - - Salon I 34' x 33' 1,122 13' 100 60 50 100 35 34 44 Salon II 34' x 33' 1,122 13' 100 60 50 100 35 34 44 Salon III 34' x 65' 2,210 13' 350 170 125 300 - 58 74 Salon IV 34' x 65' 2,210 13' 350 170 125 300 - 58 74 Santa Rosa/Sonoma 50' x 32' 1,600 10' 160 110 100 160 48 51 62 Santa Rosa 25' x 32' 800 10' 80 50 50 80 30 30 38 Sonoma 25' x 32' 800 10' 80 50 50 80 30 30 38 BODEGA/COTATI 50' x 25' 1,250 10' 140 90 72 140 46 49 58 Bodega 25' x 25' 625 10' 70 40 36 60 22 26 34 Cotati 25' x 25' 625 10' 70 40 36 60 22 26 34 Redwood Room 29' x 24' 690 10' 105 50 36 60 24 26 30 Vintage Board Room 25' x 15' 375 8' - - - - 15 12 - Oak Board Room 25' x 15' 375 8' - - - - 15 12 - Vineyard (Club Max) 60’ x 60’ 3,600 14’ 350 230 100 300 40 36 36 Chardonnay (Maxi’s 65’ x 50’ 3,250 14’ 300 210 100 200 40 36 36 Restaurant)
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MEETING ROOM DELIVERIES For small exhibits, when a drayage company is not being used, standard boxes or packages to and from the exhibit area will be delivered by the hotel bell staff for a charge of $50.00 per item/per move.
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MEETING ROOM RENTAL See Sales Agreement
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MEETING ROOM SET STANDARD Standard meeting rooms include the following items:
• Banquet or classroom tables and chairs • Linens • Pads and pens or pencils • Ice water Basic meeting room set up is complimentary. Depending upon the extent of the setup requirements, additional charges may be incurred. Please contact your Catering/Event Manager for miscellaneous/electrical charge price sheets. All meeting rooms are set non- smoking.
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NEWSPAPERS/PUBLICATIONS Newspapers available in our gift shop are:
• The Press Democrat • San Francisco Chronicle • New York Times
They are delivered to the our gift shop at 6:00 a.m. daily.
The USA Today is delivered to guest rooms seven days a week
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OFFICE EQUIPMENT/SUPPLIES The in-house Business Center offers a complete range of services including rental of computer systems, copier machines, facsimile machines, secretarial support, photocopying, word processing services, fax transmission, and shipping and mail services, just to name a few.
Prices are quoted on an individual basis depending on the type of equipment needed as well as the scope of the job requested. Discuss your group’s needs with the Business Center or with your Catering/Event Manager.
Business Center hours open 24 hours a day Monday through Sunday.
For large quick printing or copying jobs, we recommend calling:
Kinks FedEx Rohnert Park CA Pacific Plaza 439 ROHNERT PARK EXPY W Rohnert Park (Tel) (707) 584-4471 (Fax) (707) 584-5965 (E-mail) [email protected]
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PARKING The Doubletree Hotel Sonoma Wine Country offers self-parking. Self-parking is complimentary.
If you are planning a large movement or delivery of rental cars for a specific group event or activity, please advise your Catering/Event Manager so that specific parking may be reserved.
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PERSONALIZED GROUP WEB PAGE POG is a personalized web page for your attendees to book reservations directly online.
Available at all Hilton Family properties Customize with your program Customize with your logo No charge – it’s FREE
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PETS (POLICY) Service animals are always welcome and must be accommodated. We are a pet-friendly hotel. Please check with your catering/event services manager for deposit cost.
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PIANO The Doubletree Hotel Sonoma Wine Country has one 91) piano for use in the banquet rooms. Pianos are provided, however it is recommended that they be tuned prior to each use. The tuning fee is $100.00 and requires advance notice. P
If your group requires additional pianos or pianos in outdoor/alternate locations, your Catering/Event Manager can rent them from an outside source.
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POOL Our hotel has a large heated outdoor pool and Jacuzzi.
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POST-CONVENTION MEETING We encourage our customers to meet with our General Manager during or after the meeting to provide and review feedback. Your Event Manager will coordinate a convenient time.
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POST EVENT REPORT For meetings and conventions with more than 100 rooms on peak night, your Event Manager will complete a Post Event Report. This report details room pick-up and food and beverage revenues.
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POSTING OF EVENTS The Doubletree Hotel Sonoma Wine Country will post all the daily events on our reader boards. The exact posting of an event is discussed between you and your events manager.
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PRE-CONVENTION MEETING In order to introduce our clients to the key contacts of the hotel, we would like to arrange a pre-convention meeting a day or two prior to your main group arrival. Please advise your Catering/Event Manager as to who will attend from your organization and what a convenient time would be for this meeting (time ranges from 30 minutes to one hour).
Please note that for smaller groups, a smaller more personalized meeting may be set up involving key operational department heads.
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PUBLIC TRANSPORTATION The Airport Express is a shuttle that operates 24 Hours / 7 Days a week The shuttle picks up and drops off at the North end corner of the hotel. The fare is $28.00 per person one- way. Please consult your Catering/Event Manager for a shuttle schedule.
Taxis are available from the hotel front door 24 hours a day. The Sonoma County Area Transit Authority operates bus service to and from the airport and Santa Rosa downtown. Please consult your Catering/Events Manager for schedule.
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PYROTECHNICS Please see sales agreement and/or discuss with your events manager for more detail.
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RADIOS/PAGERS/NEXTELS We are willing to assist you in obtaining walkie-talkie radios and/or Nextels for use during your program. Please consult your Catering/Event Manager for assistance.
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RECYCLING The Doubletree Hotel Sonoma Wine Country participates in all recycling.
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REGISTRATION ASSISTANCE If additional staffing is needed for your activity or hospitality desk, please consult with your Catering/Event Manager. Registration attendants are easily scheduled with sufficient notice.
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REGISTRATION DESKS Your Catering/Event Manager is happy to arrange a hospitality desk for your group. Hospitality desks can be set at the entrance of the hotel or lobby/library area near the group’s check-in. Phones may be arranged in advance with either in-house extensions or direct dial numbers. Please note that all hospitality desks will be taken down each evening and reset for the next days use.
Should you require a larger area for an office, storage or hospitality, please consult your Catering/Event Manager for space availability.
Handwritten signs and flip charts are not allowed in any hotel public areas. Professionally printed signs may be ordered in advance.
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RESERVATIONS RAPID! RESERVATIONS AUTOMATED PROCESSING INPUT AND DELIVERY SYSTEM Expedited reservation processing straight from your rooming list into our system. Eliminates dual entry process Accurate and efficient reservations Supports 3rd Party Clearinghouses No charge – it’s FREE
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RESTAURANTS/LOUNGES Local Area Restaurants: Chili’s Restaurant 707-585-9069 Outback Steakhouse 707-584-7161 El Torito 707-206-9100 Fresh Choice 707-585-1007 Mary’s Pizza Shack 707-585-3500 Café Des Croissants 707-585-6185 Arby’s 707-585-8459
42 In-N-Out Burger 707-786-1000
Sonoma County Preferred Restaurants: Café Portofino 535 4th Street, Santa Rosa – 707-523-1171
Fabiani Restaurant 75 Montgomery Drive, Santa Rosa, CA 95404 Phone: 707-579-2682 Website: http://www.ristorantefabiani.com/
Michele's Italian & American Restaurant 7th & Adams, Santa Rosa, CA 95401 Phone: (707) 542-2577 Website: http://www.michelesitalian.com/
The Villa Italian Seafood Restaurant 390 Montgomery Drive, Santa Rosa, CA 95401 (707) 528-7755 http://www.norcalbiz.com/thevilla/index.html
Josef's 308 Wilson Street, Santa Rosa, CA 95401
LA GARE 208 Wilson Street, Santa Rosa, CA 95401 (707) 528-4355
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RESTAURANT RESERVATIONS Reservations are strongly recommended for all restaurants in the hotel and in Rohnert Park and Santa Rosa for tables more than five (5).
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RESTROOMS Public restrooms are located in the lobby near gift shop and across from our ballroom
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RESUMES Your event services manager will review program resumes that will be distributed at the pre-convention meeting to make sure your program goes smoothly.
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ROPES/STANCHIONS Ropes and Stanchions can be rented by our local rental equipment company, Hertz. For more information on banquet equipment, please see your Catering/Event Manager.
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ROOMING CODES/ROOMING LISTS The following are the room category and special service codes that are utilized by the hotel’s reservations department. It will assist us greatly if you use these codes on the rooming lists you send to the Doubletree Hotel Sonoma Wine Country:
N - no smoking S - smoking room request R - rollaway X - there is a rate change or room change U - requested high floor T - requested low floor Y - early arrival request Z - near elevator request I - crib A - room nearby/same floor C - connecting room K - king bed QQ - 2 double beds p - sofa sleeper turn down ROH - Run of House view q - Run of Ocean view
ROH ROH - Run of House - Includes a variety of scenic views in the following categories: Golf/Mountain, Partial Ocean View, and Deluxe Ocean View, based upon availability.
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SAFES/SAFE DEPOSIT BOXES The hotel has a safe on site. Please check in with your events services manager or front desk supervisor for more information.
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SECURITY If required, in our sole judgment, in order to maintain adequate security measures in light of the size and/or nature of your function, you will provide, at your expense, security personnel supplied by a reputable licensed guard or security agency doing business in the city or county in which we are located, which agency will be subject to our approval. Such security personnel may not carry weapons.
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SHIPPING AND RECEIVING Packages for functions may be delivered to the hotel up to one week prior to the event/convention. Arrangements must be made through your Catering/Event Manager for storage. Please note that the hotel storage facilities are extremely limited.
Please do not ship valuables. We cannot be responsible for contents.
When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage.
Conference Name Event Dates Client / Guest Name Hold for Arrival (arrival date) Attention
We also recommend that you have a packing slip both inside and outside of each package. Guests will be responsible for the packing and return of all packages.
Receiving, handling and shipping charges may apply. No COD packages will be accepted. The Hotel policies on safe package handling are based on advice from the United States Postal Service (USPS) and the Federal Centers for Disease Control and Prevention (CDC).
Shipping from the Doubletree Hotel Sonoma Wine Country The Doubletree Hotel Sonoma Wine Country utilizes UPS, Federal Express, and DHL for our shipping needs. Please see the MOD for pick-up and delivery schedules. A Freight- Forwarding Form should be obtained from your Catering/Event Manager and completely filled out for shipping.
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SHOPPING Petaluma Village Premium Outlets 2200 Petaluma Boulevard North Petaluma, CA 94952 707-778-9300 Mon-Thu 10am-8pm, Fri-Sat 10am-9pm, Sun 10am-6pm www.petalumaoutlets.com
45 Montgomery Village Shopping Center 911 Village Court Santa Rosa, CA 95405 USA Telephone: 707.545.3844 Fax: 707.545.9223 Monday – Saturday 10:00 a.m. – 6:00 p.m. Sunday 11:00 a.m. – 5:00 p.m. http://www.mvshops.com
Target Stores 475 Rohnert Park Expressway Rohnert Park, CA 94928 707-586-2901
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SIGNAGE/BANNERS The Doubletree Hotel Sonoma Wine Country takes pride in the condition and aesthetic appearance of our facility. In order to maintain a quality image for all Hotel guests, there are a few things we ask of you during your stay:
Only professionally printed signage is allowed in the meeting/convention areas. These signs can be used with easels or in sign stands. No handwritten signs or flipcharts are allowed outside the meeting rooms.
No banners can be hung along the walls of the Public Areas. Banners may be hung from the skirting of the hospitality desks and at outdoor functions. Hotel personnel must provide the labor to hang the signs at a fee of $50.00 each.
In addition, nothing is to be placed over exit doors or located to conceal or obscure any exit.
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SITE INSPECTION/PRE-PLANNING The hotel can accommodate site inspections and pre-planning meetings. Please discuss with your sales or event services manager to arrange.
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SMOKING The hotel provides smoking rooms and designated smoking areas outside the hotel.
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46 SOUND SYSTEM Some hotel meeting rooms and ballrooms have a basic sound system. Please contact your Catering/Event Manager with questions. There may be fees assessed for certain hookups as well as hourly labor charges. The Engineering Director can be reached at 707-586-4695.
Anchor systems or supplemental systems will be required for all outdoor locations. Please make note of the hotel’s noise curfews: No sound system functions can take place outdoors before 10:00 a.m., and all outdoor evening functions must end no later than 9:00 p.m..
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SPECIAL MEAL REQUESTS Please consult with your Catering/Event Manager for any special meal requests. The Executive Chef is pleased to accommodate your requests to the best of her abilities.
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STORAGE Storage for your advance boxes and convention supplies is quite limited at the Doubletree Hotel Sonoma Wine Country. If you are anticipating shipping a large volume of materials, we suggest you consult your Catering/Event Manager as soon as possible to reserve a room or plan to utilize an area in your office or hospitality room set up. Hotel cannot provide security. If shipping valuables, please make arrangements to hire and pay for outside security.
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SUITES The hotel has three Two (2) Executive Suites, (3) Parlor Suites, and One (1) Presidential Suite.
Executive Parlor Presidential
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TAXES The current California State General Excise Tax is 7.75%. The current California State Hotel Tax is 14.01% (includes state tax). Include any other applicable local taxes.
47 All goods and services are subject to state tax including but not limited to food, beverage, labor, and gratuities.
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TAXICABS For the city of Rohnert Park there are a two (2) taxi companies available to our guests. The Doubletree Hotel Sonoma Wine Country recommends Rohnert Park Taxi/ACE at 707-585-0211.
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TEAM MEMBER RECOGNITION The hotel participates in a monthly team member recognition program recognizing all areas of the hotel.
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TELEPHONES/TELECOMMUNICATIONS The following types of telephones are available for guests, meeting and convention service and administrative staff. Please advise your Telecommunications Department or appropriate team members, if you need the use of a phone for your program.
House phones • Used for in-house, local and toll-free calls only.
DID Lines The installation fee is $[ ] plus tax plus price of all calls. DID lines can be used for Long Distance, minimal PC and fax can work as well.
DID Lines The following are enhancements that can be added to a DID Line: Speaker Phone @ $[ ] per day, hardware rental only, price does not include phone line. Voicemail capabilities @ $[ ] per week, enhancement price only, does not include phone line.
B1 Telephone Lines Outside line, not connected to the hotel switchboard. (Dedicated Number) This line should be ordered when a client requires continuous use for PC, faxing or will be using the phone to make outside calls on a constant basis. The hotel operators need (2) days notice before we can activate the lines. The phone company/hotel operators require minimum (2) weeks notice for more than (2) lines. The fee is $[ ] weekly plus price of all calls.
Internet Access Broadband Access – T1.5 or greater (Call for price quote)
48 DSL (Call for price quote) Devices - The set-up fee is $[ ] for the first personal computer and $75 each for each additional personal computer.
Guest Room Calls Type of Call Instructions Rates Direct Dial-Bill to Room EMERGENCY 9+911 No Charge Room to Room No Charge Local 9+Number Local Rate $.10 per minute after 60 minutes 800/888/8xx toll free 9+1+Number Toll Free 1st 60 minutes $.10 per minute thereafter Long Distance 9+1+Number AT&T Operator assisted rate less 50% International 9+011+CC+CC+Number AT&T Operator assisted rate (by country)
Local, Long Distance and International Calls will be billed to your account only when the call is answered.
Applicable Taxes will be added Rates subject to change. You may obtain free rate information at any time by dialing 9+00 and ask the AT&T Operator for the rate of an Operator Assisted Call. Hilton subscribes to AT&T Long Distance and Operator Services. AT&T is our local carrier. You have the right to reach other long distance carriers from the telephone, and you may do so by dialing the access code provided by that carrier. Direct Complaints to:
Federal Communications Commission, FCC Enforcement Division; CCB Room 6202; Washington, DC 20554. State of New York Dept. of Public Service; 3 Empire State Plaza; Albany, NY 12223 800-342-3377
Voice Mail Voice Mail enables you to receive your messages when you are outside the hotel and even after you have checked out.
To hear messages, if the red light is flashing on your guest room telephone: 1. Lift the receiver 2. Press MESSAGE key. 3. Follow recorded instructions.
Should you require assistance while using Voice Mail, simply press the “*” key at any time.
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Integrated Services Digital Network (ISDN)/T1 Speeds 128kb lines for Internet access $9.99 per 24 hours Higher speed ISDN lines available (Inquire) 1.5 megabyte (options) (Inquire)
Video Teleconferencing We have video conferencing equipment - can be installed in all public space rooms except the Boardroom and Board Dining room (Inquire).
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TENTS Please contact your Catering/Event Manager regarding rental of small tents. Large tents can be installed in our parking lot and upper lawn area. Tents are provided by Hertz Equipment Rental Contact is: Hertz Equipment Rental at 707-586-4444.
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TUXEDOS/FORMAL WEAR If you are anticipating a large delivery of tuxedos on site, please advise your Catering/Event Manager in advance.
The following companies offer tuxedo rentals:
Black Tie Tuxedos 905 E. Washington Street # 105 Petaluma, CA 707-769-8893
Tuxedo Gallery 3201 Cleveland Avenue, # A Santa Rosa, CA 95403 707-544-3695
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VOICE MAIL All guest rooms have a voice mail message service. Group voice mails may be left; however, please note that this process is time consuming as each room number needs to be programmed individually. Therefore, labor fees may be assessed. For messages in excess of < > rooms, a service charge of $[ ] per room will be assessed. Please discuss any specific requests with your Catering/Event Manager.
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50 WEATHER Depending on the season, the weather at the Doubletree Hotel Sonoma Wine Country varies from a low of 55 degrees to a high of 100 degrees. Before visiting the Doubletree Hotel Sonoma Wine Country we recommend that guests check the local listings to determine the weather conditions.
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WHEELCHAIRS If a guest requires a wheelchair, we can arrange a rental for them at their own expense. If a guest requests that we rent a wheelchair, please note that we can coordinate the rental, but will be unable to cover the expense.
The following companies have wheelchairs for rent and will deliver to the Doubletree Hotel Sonoma Wine Country:
Redwood Empire Medical Supply 6620 Redwood Drive, # 1 Rohnert Park, CA 94928 707-585-6800
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WIRED PAYMENT If you would like to have payment wired, please notify your Catering/Event Manager, and instructions will be faxed to you.
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WORSHIP SERVICES The following is a list of nearby locations.
• Baptist Berean Baptist Church of Rohnert Park 6298 Country Club Dr, Rohnert Park, CA 94928 (707) 584-7275 Schedule: Sunday 11:00 a.m. and 6:00 p.m., Wednesday 7:00 p.m.
• Catholic St. Joseph Catholic Church 150 Saint Joseph Way, Cotati, CA 94931 - (707) 795-4807 Schedule: Daily Mass 9:00 a.m., Saturday 5:00 p.m., Sunday 8:00 a.m. and 10:00 a.m.
• Christian Gateway Christian Church
51 5550 Commerce Boulevard # 1, Rohnert Park CA 94928 (707) 585-2667 Schedule: College Study and Fellowship 7:00 p.m.
• Church of God Rohnert Park Assembly of God 4695 Snyder Lane, Rohnert Park, CA 94928 - (707) 584-5673 No schedule listed
• Episcopal Holy Family Episcopal Church 1500 E Cotati Ave, Rohnert Park, CA 94928 - (707) 795-7500 No schedule listed
• Jehovah’s Witness Jehovah's Witnesses: Hidden Valley Congregation 3500 Parker Hill Rd, Santa Rosa, CA 95404 - (707) 575-8166 www.jw-media.org No schedule listed
• Jewish St Elizabeth Seton Catholic 4595 Snyder Lane, Rohnert Park, CA 94928 - (707) 585-3708 Schedule: Tuesday and Friday 8:30 a.m., Saturday 5:00 p.m., Sunday 8:30 a.m. and 10:30 a.m.
• Lutheran Cross & Crown Lutheran Church ELCA 5475 Snyder Lane, Rohnert Park, CA 94928 - (707) 795-7853 Schedule: Early communion 8:00 a.m., Traditional Worship 9:15 a.m., Contemporary Worship at 10:45 a.m.
• Methodist St. John's United Methodist Church 5150 Snyder Lane, Rohnert Park, CA 94928 - (707) 584-9780 Schedule: Regular Sunday services begin at 10:30 a.m. for about an hour.
• Mormon Mormon Church Santa Rosa, CA 95401 - (707) 545-8645 No location and schedule listed
• Pentecostal Calvary Life Center
52 7950 Redwood Dr # 6, Cotati, CA 94931 - (707) 665-0102 Schedule: Sunday 10:00 a.m. and 6:00 p.m.
• Protestant St Sebastian's Catholic Church 7983 Covert Lane, Sebastopol, CA 95472 - (707) 823-2208 Schedule: Sunday: 7:30 a.m., 9:00 a.m., 11:00 a.m. and 5:00 p.m. - English; 1:00 p.m. - Spanish. Saturday: 9:00 a.m. and Sunday Vigil at 5:00 p.m. Monday – Friday 7:00 a.m. and 9:00 a.m.
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ZIP-OUT CHECKOUT With Zip Checkout, your room folio is at your door early in the morning of your departure. Simply verify the charges, use the television remote or the extension to Checkout. Please leave your keys in the room. If you are not departing the hotel immediately, luggage storage can be arranged at the bellman’s desk.
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