THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
REGULAR COUNCIL - 6:00 PM Monday, June 6, 2016 Council Chambers
The Open Regular Council meeting will continue at 7:00 p.m., following the closed session.
(Please note that all proceedings of Open Council Meetings are video recorded)
AGENDA
1. CALL TO ORDER
2. CLOSED MEETING
2.1. Motion to Close: Recommendation: That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (a) personal information about an identifiable individual who holds a position as an employee of the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, (n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection 90 (2).
Following adoption of the above motion, the meeting will be closed to the public.
RECONVENE TO OPEN MEETING AT 7:00 P.M.
3. APPROVAL OF AGENDA
3.1. Agenda of the June 6, 2016 Regular Council Meeting
4. ADOPTION OF MINUTES
4.1. Minutes of the May 16, 2016 Regular Council Meeting Pg. 11 - 27 Recommendation: That the Minutes of the Regular Council Meeting held on May 16, 2016, be adopted.
4.2. Report of the May 24, 2016 Public Hearing Pg. 28 - 30 Recommendation: That the Report of the Public Hearing held on May 24, 2016, be adopted.
5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6. RISE AND REPORT
7. PUBLIC QUESTIONS
8. PRESENTATIONS/PETITIONS AND DELEGATIONS
8.1. Petition With 42 Signatories - April 12, 2016 Pg. 31 - 38 Re: Request for Walking Path on Mount Newton Cross Road Between St. Stephen's Road and West Saanich Road
9. CORRESPONDENCE (Action Required or Recommended)
9.1. School District No. 63 (Saanich) - May 5, 2015 Pg. 39 Re: Request for Council Liaison to School District No. 63 (Saanich)
Note: Staff confirmed request is for liaison with School District, not Healthy Community Commission
9.2. Sri Chinmoy Marathon Team - May 10, 2016 Pg. 40 - 50 Re: 37th Annual Self-Transcendence Triathlon/26th Annual Duathlon Recommendation: Administrative Officer's Recommendation: That the District grant conditional approval for the above event subject to acceptable prior consultation with other impacted municipalities and co- ordination with any other events to take place during this same general time period, and further subject to the concurrence of the Police, Fire and Engineering and Public Works Departments, and no costs be incurred by the District for this event.
9.3. Peninsula & Area Agricultural Commission - May 24, 2016 Pg. 51 - 55 Re: Resolution Re Non-Migratory Resident Canada Geese
9.4. Cops for Cancer - Tour de Rock - May 30, 2016 Pg. 56 - 58 Re: Request for Closure of Marie Meadows Road for Fundraiser Block Party
10. REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
10.1.1. Minutes of the May 9, 2016 Committee of the Whole Meeting Pg. 59 - 69
Note: Resolutions 440.16 -443.16 with regard to Commercial Traffic on Hovey Road were considered by Council at their May 16,
Regular Council Agenda June 6, 2016 Page 2 of 206 2016 Regular Council Meeting. Recommendation: That the Minutes of the Committee of the Whole Meeting held on May 9, 2016, be adopted.
10.1.2. Presentations & Delegations
1. Steelhead LNG Re: Proposed LNG Facility for Saanich Inlet Recommendation: That (Resolution 434.16) the District of Central Saanich expresses opposition to the proposed floating liquefied natural gas facility in Saanich Inlet and the associated pipeline through the Salish Sea.
10.1.3. Presentations & Delegations
2. Victoria Transit Commission Recommendation: That Central Saanich Council write a letter of support to the Minister of Transportation and Infrastructure to support the Transit Commission's request for the two cent per litre increase in gas tax funding.
10.1.4. Community, Protective Services & Facilities Division
1. R&F Yakelashek - April 22, 2016 Re: Request for Council's Support of Federal Bill of Environmental Rights Recommendation: That (Resolution 436.16) Council direct staff to send a copy of the draft letter attached to the correspondence from R&F Yakelashek dated April 22, 2016 regarding support of the Federal Bill of Environmental Rights to the Prime Minister of Canada, and to the federal Minister of Environment and Climate Change and to the federal Minister of Parliament.
10.1.5. Community, Protective Services & Facilites Division
2. BCLC - April 14, 2016 Re: Update on EOI Process Recommendation: That (Resolution 437.16) Council is not supportive of a second casino in the Capital Regional District. Recommendation: That (Resolution 438.16) considering the BCLC’s expertise in the area of gaming, that the District of Central Saanich request BCLC send Central Saanich a list of common impacts municipalities should consider when a gaming facility is proposed.
10.1.6. Public Works & Transportation Division
1. Brentwood Bay Parking Analysis Recommendation:
Regular Council Agenda June 6, 2016 Page 3 of 206 That (Resolution 445.16) recommendations 1 through 8 from the "Brentwood Drive Street Parking Review", attached as Appendix A to the "Brentwood Bay Parking Analysis" report dated May 3, 2016 from the Director of Engineering and Public Works, be implemented.
10.1.7. Administration & Finance Division
1. Transfer of Sewer Infrastructure Assets Recommendation: That (Resolution 448.16) the proposed transfer of sewer infrastructure assets be endorsed, and staff be directed to conduct due diligence and prepare a transfer agreement for consideration at a future Council meeting in 2016.
10.1.8. Minutes of the May 24, 2016 Committee of the Whole Meeting Pg. 70 - 75 Recommendation: That the Minutes of the Committee of the Whole Meeting held on May 24, 2016, be adopted.
10.1.9. Planning & Development Division
2. District Facility Lease Agreements Recommendation: That (Resolution 492.16) staff be directed to explore the municipality assuming a portion of the building maintenance costs in the new lease agreements, and further that the Committee of the Whole be provided with the following: 1. the financial information from those groups the District has lease agreements with; 2. information regarding potential rental payments for use of facilities; and, 3. information regarding current and anticipated maintenance or other costs.
10.1.10. Public Works & Transportation Division
1. Assessment of Lighting Conditions on Mount Newton Cross Road Recommendation: That (Resolution 496.16) lights be installed at the approximate locations identified in Appendix A of the report from the Director of Engineering and Public Works dated May, 17th, 2016 titled "Assessment of Lighting Conditions on Mount Newton Cross Road." Recommendation: That (Resolution 498.16) modest model benches be installed at both sides of Mount Newton Cross Road at transit stops near the Saanich Peninsula Hospital.
10.1.11. Administration & Finance Division
1. Grant Program Review
Regular Council Agenda June 6, 2016 Page 4 of 206 Recommendation: That (Resolution 499.16) Council; 1. Endorse Option Two (Shift Core Operating Grant Organizations to a Contract Basis and Narrow the Existing Policy); 2. Direct staff to advise all recipients of previous grant funding of the change in program focus and encourage them to apply for 2016 seed funding or project based grant awards; and, 3. Identify which organizations the District wishes to enter into service contracts with. Recommendation: That (Resolution 500.16) staff provide all members of Council the 2015 Grants-in-Aid spreadsheet and Council prepare to make recommendations at the June 13, 2016 Committee of the Whole meeting, and staff provide information regarding what is meant by service to the District.
10.1.12. Administration & Finance Division
2. Notice of Motion Submitted by Councillor Paltiel Re: Council-to-Council Meeting Between Central Saanich and Saanich Including PAAC Recommendation: That (Resolution 503.16) staff be directed to facilitate a Council-to- Council meeting with the District of Saanich and further that invitations be sent to the Peninsula and Area Agricultural Commission and the Healthy Watershed Committee to discuss common agricultural issues and interests.
10.2. Select Committees of Council
10.2.1. Minutes of the March 23, 2016 Healthy Watershed Committee Pg. 76 - 77 Meeting
[For information only]
10.2.2. Minutes of the April 20, 2016 Advisory Planning Commission Pg. 78 - 81 Meeting
[For information only]
10.2.3. Minutes of the May 12, 2016 Economic Development Committee Pg. 82 - 84 Meeting
[For information only]
10.2.4. Minutes of the May 30, 2016, Cenotaph Committee Meeting Pg. 85 - 87 Recommendation: That (Resolution CEN2.16) the community, including schools, be invited to submit their cenotaph design ideas, with entries to be received for a one-month period. Recommendation:
Regular Council Agenda June 6, 2016 Page 5 of 206 That (Resolution CEN6.16) the the current cenotaph design be rejected. Recommendation: That (CEN8.16) the Cenotaph Committee be advised of the balance of donations received to date for the cenotaph project.
10.3. All Other Committees
10.4. Council Members Reports - External Bodies
11. STAFF REPORTS
11.1. Fire Services Agreement between the Corporation of the District of Central Pg. 88 - 99 Saanich, the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal
Report dated May 18, 2016 from the Fire Chief, attached. Recommendation: That the District of Central Saanich enter into a Fire Services Agreement with the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal for the provision of resources by a party to another party to respond to an emergency incident, class of event or category of event as determined by the Fire Services Committee pursuant to this agreement.
11.2. 1563 Mount Newton Cross Road - Heritage Assessment Pg. 100 - 141
Report dated June 1, 2016 from the Director of Planning and Building Services, attached Recommendation: That the District, with respect to the proposed demolition of the cottage and plank barn at 1563 Mount Newton Cross Road: 1. pursue a Heritage Revitalization Agreement (HRA) with the owner to retain the cottage and optionally the barn in exchange for permitting the cottage to be used as a second dwelling on the property; 2. facilitate the process by undertaking further work on behalf of the owner (to develop a conservation plan, define the scope of the restoration work, and cover application costs) to advance this to the point of HRA and Agricultural Land Commission approval; and, 3. in the case that the owner chooses not to pursue an HRA, issue demolition permits for the buildings and encourage the owner to re- use as much of the building materials as possible.
11.3. Award of Contract for Design of Maber Flats Agricultural Drainage Facility Pg. 142 - 143
Report dated May 30, 2016 from the Director of Engineering and Public Works, attached Recommendation: 1. That the contract for detailed design of the Maber Flats Agricultural
Regular Council Agenda June 6, 2016 Page 6 of 206 Drainage Facility be awarded to Aqua-Tex Scientific Consulting Ltd in the amount of $146,300 plus applicable taxes.
2. That the Mayor and Corporate Officer be authorized to execute the contract with Aqua-Tex Scientific Consulting Ltd.
11.4. Canada 150 Grant Application- Stelly's Cross Road Trail Pg. 144 - 149
Report dated May 31, 2016 from the Director of Engineering and Public Works, attached Recommendation: That Council:
1) Approve a grant application for the Canada 150 Community Infrastructure Program for the Stelly's Cross Road/Tsartlip Trail project. 2) Indicate its support for the Stelly's Cross Road trail project including budget commitment in 2017 should the grant application be successful. 3) Request a letter of support from Tsartlip First Nation Chief and Council.
11.5. Award of Contract for Detailed Design of Brentwood Bay Sewer Forcemain Pg. 150 - 151 and Lift Station Recommendation: 1. That the contract for detailed design of the Brentwood Bay Sewer System be awarded to Stantec Inc in the amount of $188,900.
2. That the Mayor and Corporate Officer be authorized to execute the standard municipal services contract with Stantec Inc.
11.6. Regulation of Moorage and Other Uses within Brentwood Bay Pg. 152 - 160
1. Report dated June 1, 2016 from Director of Planning and Building Services, attached. Recommendation: That Council: 1. confirm the priority of an initiative to investigate a new municipal regulatory scheme for monitoring and enforcement of moorage, live-aboards, dumping and/or other activities within Brentwood Bay; 2. defer community consultation on residential infill and densification, and reallocate funding within the 2016 budget to the initiative to address issues in Brentwood Bay; and, 3. initiate the process to survey the state of the bay, identify regulatory options and investigate how other municipalities have addressed similar issues.
2. Notice of Motion Submitted by Councillor Thompson Re: Licence of Occupation - Brentwood Bay Recommendation: That District of Central Saanich initiates consideration of a “Licence of Occupation” for Brentwood Bay through the following actions: a. As a first step, consult with the Tsartlip First Nation to see if there is
Regular Council Agenda June 6, 2016 Page 7 of 206 potential to work together in the development and implementation of a “Licence of Occupation” for Brentwood Bay; b. That Staff request reports from City of Victoria relevant to the acquisition of the “Licence of Occupation” for the Gorge and the related rezoning; c. Given that this issue is not listed on the Strategic Priorities chart and that no resources have been allocated at this time, that Staff provide an overview of resources – including financial – that could be required to attain and manage a “Licence of Occupation”; d. That Staff seek a legal opinion on the potential benefits and challenges of implementing a “Licence of Occupation” for the area of Brentwood Bay within the District’s area of jurisdiction.
3. Correspondence - J Wake re Moorage Regulation in Brentwood Bay
12. BYLAWS
12.1. Other than Development Application Bylaws
12.1.1. Advisory Commission Bylaws No. 1877 and 1878 Pg. 161 - 170
Report dated May 31, 2016 from the Director of Planning and Building Services, attached.
Central Saanich Advisory Planning Commission Bylaw No. 1877, 2016
Central Saanich Agricultural Advisory Commission Bylaw No. 1878, 2016
Recommendation: 1. That Advisory Planning Commission Bylaw No. 1877, 2016, be introduced and read a first time by title only; 2. That Advisory Planning Commission Bylaw No. 1877, 2016, be read a second time; 3. That Advisory Planning Commission Bylaw No. 1877, 2016, be read a third time; 4. That Agricultural Advisory Commission Bylaw No. 1878, 2016, be introduced and read a first time by title only; 5. That Agricultural Advisory Commission Bylaw No. 1878, 2016, be read a second time; and, 6. That Agricultural Advisory Commission Bylaw No. 1878, 2016, be read a third time.
12.2. Development Application Bylaws
12.2.1. Central Saanich Land Use Bylaw Amendment Bylaw No. 1886, Pg. 171 - 172 2016 [A Bylaw to Amend the Land Use Bylaw (1060 Lucille Drive)] Recommendation: That Central Saanich Land Use Bylaw Amendment Bylaw No. 1886, 2016 be read a third time.
Regular Council Agenda June 6, 2016 Page 8 of 206
13. UNFINISHED BUSINESS
13.1. Notice of Motion Submitted by Councillor Holman Pg. 173 Re: Policy and/or Procedural Guidelines Recommendation: That Staff provide a report (or draft policy and procedural guides) to outline for the public: 1. How to correspond with all of Council (privacy protection, publishing correspondence on agendas) 2. How to request a meeting with the Mayor or members of Council 3. How to send Mayor and Council invitations for events/speaking engagements 4. Appearing before Council as a delegation 5. Making a submission to Council at a Public Hearing 6. Public participation at Council and Committee of the Whole meetings.
14. NEW BUSINESS (Including Motions and Resolutions)
14.1. Informational Advisories to Council – Instream or Proposed Land Use Pg. 174 - 179 Designation Amendment, Rezoning, Subdivision Applications: 1. 7068 East Saanich Re: Subdivide existing property into two lots plus park dedication
15. CORRESPONDENCE (Receive for General Information)
15.1. Island Gas Connector - May 10, 2016 Pg. 180 - 181 Re: Proposed Island Gas Connector Project
15.2. Minister of Environment and Climate Change - May 13, 2016 Pg. 182 Re: Derelict Boats & Sewage Disposal from Boats
15.3. CRD Regional Housing Trust Fund Commission - May 18, 2016 Pg. 183 - 201 Re: More Than a Number (2016 Greater Victoria Point In Time Count)
15.4. Ministry of Community, Sport and Cultural Development and Minister Pg. 202 - 203 Responsible for TransLink - June 1, 2016 Re: Capital Integrated Services and Governance Initiative
15.5. City of Victoria - June 1, 2016 Pg. 204 Re: Wildfire Evacuation of the City of Fort McMurray, Alberta
15.6. A Henderson - June 1, 2016 Pg. 205 Re: Live-aboards in Brentwood Bay - Licence of Occupation
15.7. Premier Christy Clark - June 1, 2016 Pg. 206 Re: Ministerial Meeting Appointments at 2016 UBCM Convention
Regular Council Agenda June 6, 2016 Page 9 of 206 16. ADJOURNMENT
Regular Council Agenda June 6, 2016 Page 10 of 206
THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the REGULAR COUNCIL Meeting Monday, May 16, 2016 Council Chambers
PRESENT: Mayor Ryan Windsor, Chair Councillors Graham, Holman, Jensen, King, Paltiel and Thompson Liz Cornwell, Corporate Officer Paul Murray, Director of Financial Services Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works Bonnie McKenzie, Manager of Community Services
1. CALL TO ORDER
The Meeting was called to order at 5:34 p.m.
2. CLOSED MEETING
2.1. Motion to Close:
450.16 MOVED AND SECONDED That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and, (e) the acquisition, disposition, or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality. CARRIED UNANIMOUSLY
The meeting recessed to Closed Meeting at 5:34 p.m. and reconvened in Open Meeting at 7:11 p.m.
3. APPROVAL OF AGENDA
3.1. Agenda of May 16, 2016 Regular Council Meeting
Page 11 of 206
The Mayor requested that the following Resolution 342.16 from the April 18, 2016 Regular Council Meeting be added to the agenda for reconsideration: That Council, with regard to the proposed demolition of the cottage and hay barn at 1563 Mount Newton Cross Road: 1. impose a temporary protection order for up to 60 days pursuant to Section 606 of the Local Government Act for the purpose of conducting a heritage investigation for further consideration by the property owner and Council; and, 2. refer the resulting heritage investigation report to the Advisory Planning Commission for review and comment.
451.16 MOVED AND SECONDED That the agenda be amended to add a Notice of Motion submitted by Councillor Holman regarding Policy Procedure Guidelines. CARRIED UNANIMOUSLY
452.16 MOVED AND SECONDED That the agenda of the Regular Council Meeting held on May 16, 2016, be approved as amended. CARRIED UNANIMOUSLY
4. ADOPTION OF MINUTES
4.1. Minutes of the January 19, 2016 Special Council Meeting (Community-to- Community Forum)
The Minutes of the January 19, 2016 Special Council Meeting (Community-to- Community Forum) were included in the agenda for information only. It was noted that the reference to "Join" in item 3.2 should be Joni.
4.2. Minutes of the May 2, 2016 Regular Council Meeting
453.16 MOVED AND SECONDED That the Minutes of the Regular Council Meeting held on May 2, 2016, be adopted. CARRIED UNANIMOUSLY
5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6. RISE AND REPORT
7. PUBLIC QUESTIONS
8. PRESENTATIONS/PETITIONS AND DELEGATIONS
Regular Council Minutes May 16, 2016 Page 2 of 17
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8.1. Delegation - Capital Regional Parks Re: Island View Beach Regional Park Draft Management Plan Update
Lynn Wilson, Park Planner, Capital Regional District, introduced Mike Walton, Senior Manager; Mike MacIntyre, Manager of Parks Operations; Brett Hudson, Manager of Planning, Resource Management & Development; and Todd Golumbia, Environmental Conservation Specialist.
Ms. Wilson stated: CRD is engaged in updating the management plan to address changes to Island View Beach in the past 27 years the plan provides direction for future management of the park engaging in four step public participation process to obtain public feedback steps 1 to 3 are fully documented on the CRD website reviewed issues heard from the public expressing desire to continue to use the park for recreational facilities clear from input that the Park Management Plan needs to find balance between the environment and recreation the plan is based on science and feedback received from the public participation process proposed park zoning developed on the basis of a synthesis of the scientific information and feedback the public will be able to continue to use all 3 zones of the park (outdoor recreation, natural environment and environmental protection zones) want dogs to be on leash on primarily designated trails 181 species of birds, 67 species of vascular plants and 89 species of spiders were identified goal is to provide opportunities for visitors to enjoy the park while protecting the natural environment
On question, Brett Hudson, Manager of Planning, Resource Management & Development, stated the CRD does not own the boat launch, the District of Central Saanich does not have a foreshore licence from the Province, and ownership of the boat launch is not clear.
454.16 MOVED AND SECONDED That the Island View Beach Regional Park Draft Management Plan be referred to a future Committee of the Whole meeting in order for Council to fully explore the options and then provide a response to the Capital Regional District. CARRIED UNANIMOUSLY
455.16 MOVED AND SECONDED That the issue of ownership of the boat ramp at Island View Beach be referred to the June 13, 2016 Committee of the Whole meeting for discussion. CARRIED UNANIMOUSLY
The Chair thanked Ms. Wilson and the delegation from the Capital Regional
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District for their presentation.
On question, Ms. Wilson advised that: the Capital Regional District will continue to provide camping at the park but will eventually move the RV site back from the shoreline an across the road plan includes research on how dogs are using the park and willing to work with stakeholders regarding a dog management strategy.
8.2. Delegation - Friends of Island View Beach Re: Island View Beach Regional Park
Tracy Cooper, 7236 Highcrest Terrace, stated: Friends of Island View Beach is a passionate advocacy group representing the interests of thousands of people in the CRD who use this beach on a daily basis the Park Management Plan would fundamentally alter the ability to enjoy the wonderful and diverse aspects of this park during the 50 years since the CRD acquired the park families, park walkers, dog lovers, equestrians, bird watchers, beach walkers, camp users, wind surfers and folks throughout the CRD use this park in a relatively unrestricted, harmonious way CRD reported 384,000 visits this past year, a large number of these people have dogs - issue is becoming environment versus dogs the plan proposes to divide this tiny park - 69% protected zone with severely restricted use; 25% restricted zones with some uses allowed; 4% of remaining area is campgrounds and RV parking areas; 2% of the park is left for unrestricted use this park land was previously farmed and ploughed majority who use the park would like it left the way it is but keep up the mosquito control have not seen a report that shows that the current usage of the park is causing damage CRD is proposing a sand dune restoration without producing evidence of need or disclosing the costs the park is completely full of invasive species (blackberries, brambles, rabbits, thistle, and broom) which the regular park users cut back and keep in check requested Council see the CRD's implementation plan and costs before considering endorsement of the Park Management Plan there is an online and formal petition with 3900 signatories who are not in support of the CRD's Island View Beach Regional Park Draft Management Plan.
8.3. Delegation - Capital Region Dog Owners Re: Island View Beach Regional Park
Brenda Axon, 2-1215 Stelly's Cross Road stated:
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dog owners are the most numerous of the park users requested that her presentation be referred to the June 13, 2016 Committee of the Whole meeting when the Park Management Plan would be discussed.
456.16 MOVED AND SECONDED That the presentation from the Capital Region Dog Owners be heard at the June 13, 2016 Committee of the Whole meeting. CARRIED UNANIMOUSLY
8.4. Delegation - Capital Region Equestrians (CRE) Re: Island View Beach Regional Park
Liz Ashton, 6235 Old East Road, stated: horses have been a major stakeholder at Island View Beach Park since the early 1960's; held annual event where the environment protection area is proposed unacceptable that the only reference to horses in the draft plan is they would be permitted on the road only have had a productive meeting with the CRD staff and they listened to the concerns - requested trailer parking, beach access, and they would put an equestrian trail in the environment protection zone at the back willing to work with Central Saanich parks to see if a connecting trail could be placed through Central Saanich parks and to the natural environment zone to connect at the northern end of the park
On question, Ms. Ashton responded that she goes to the park every couple of weeks, as also her neighbours and other riders - use the beach to condition show horses by riding through water and onto the beach.
8.5. Delegation - Rocky Point Bird Observatory Re: Island View Beach Regional Park
Michael Simmons, 7206 Babbington Lane, stated: thanked the CRD for the way the planning process has been conducted Island View Beach Park is the only place where this habitat exists in the greater Victoria area have recorded 189 species of birds in the park provided data regarding seasonal use of the park from Island View Beach Park only provided overview of various bird species at the park detailed look at seasonal use of park might bring up restrictions at certain times of the year versus full restrictions described the negative impacts of disturbance on lifetime and health of birds supports the draft CRD Park Management Plan and prepared to work with others in planning the future of the park
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8.6. Delegation - Victoria Natural History Society Re: Island View Beach Regional Park
Jacque Sirois, 542 St. Patrick, Victoria, stated: greater Victoria has the best coastal bird and marine life in western Canada Island View Beach has exceptional natural heritage at the park supports Tsawout First Nation regarding restoration of habitat and protecting rare plants and habitat supports the CRD process - park could attract naturalists from all over Canada
457.16 MOVED AND SECONDED That representatives from the Tsawout First Nation be invited to attend the Committee of the Whole meeting when the Island View Beach Regional Park Management Plan is considered. CARRIED UNANIMOUSLY
8.7. L Friars & M Jestico (Petition with 129 Signatories) - May 2, 2016 Re: Request to Reduce Speed Limits Along East Saanich Road From Veyaness Road to Mount Newton Cross Road
458.16 MOVED AND SECONDED That the letter writers be invited to introduce the petition with a two minute limit to speak. CARRIED UNANIMOUSLY
Lorraine Friars, 1934 Hovey Road, stated: the petition was conducted door-to-door with assistance from two others 20 refusals to sign, majority of which wanted more time to consider has been an ongoing concern - since upgrade volume of traffic has been tenfold and traffic is going faster.
459.16 MOVED AND SECONDED That the petition with 129 signatories dated May 2, 2016, requesting the reduction of speed limits on East Saanich Road from Veyaness Road to Mount Newton Cross Road be referred to the Traffic Safety Committee for assessment and action as deemed appropriate with reporting back to Council on an as needed basis. CARRIED UNANIMOUSLY
Due to a conflict of interest on the following item, Councillors King and Paltiel excused themselves from Council Chambers at 8:23 p.m. They advised they are members of Central Saanich Lions Club.
8.8. Centennial Park Community Association (Petition with 161 Signatories) -
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March 21, 2016 Re: Skatepark in Centennial Park
Daniel Shnitka, 1830 Prosser Road, stated and responded to questions from Council: Orchard Park Meadow is not about right or wrong but rather about doing the right thing for the community when Council makes its decision regarding giving Orchard Park Meadow some permanency based on its removal of a possible site for the skatepark, Council's decision should be seen as coming down on the right side of history
Councillors King and Paltiel returned to the meeting at 8:34 p.m.
9. CORRESPONDENCE (Action Required or Recommended)
9.1. F Wellman - May 10, 2016 Re: Centennial Park
Fletcher Wellman, 7707 Grieve Crescent, stated: that regarding the Chief Administrative Officer's recommendation, his correspondence was speaking to the protection of orchard park and not about the skatepark location the petition presented to Council on April 4, 2016 was referred to in his correspondence
Due to a conflict of interest on the following item, Councillors King and Paltiel excused themselves from Council Chambers at 8:35 p.m. They advised that they are members of Central Saanich Lions Club.
Council needs to take definitive action to protect and preserve the orchard park meadow appears that orchard park meadow has change to a lower priority in the strategic plan want the environment to be protected to enjoy as a unique ensemble of trees, meadow and pathway link to the core of Centennial Park for many years to come many trees in the meadow are not found anywhere else in Centennial Park 300 plus signatories is a significant and measurable outcome Council can act upon will continue to advocate for long term protection and preservation of this area on the edge of Centennial Park.
460.16 MOVED AND SECONDED That the correspondence dated May 10, 2016, from F Wellman regarding orchard meadow park be referred: 1. to the public process regarding a skateboard park;
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2. to the Centennial Park file should there be any consideration of future development; and, 3. to the Parks Master Plan process. CARRIED UNANIMOUSLY
Councillors King and Paltiel rejoined the meeting at 9:50 p.m.
9.2. Central Saanich Lawn Bowls Club - May 5, 2016 Re: Request for Support for Lawn Bowling Facility
461.16 MOVED AND SECONDED That the correspondence dated May 5, 2016 from the Central Saanich Lawn Bowls Club be referred to the May 24, 2016 Committee of the Whole Meeting when staff report regarding the Grants-in-Aids is presented for Council's consideration. CARRIED UNANIMOUSLY
10. REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
10.1.1. Excerpts from the Draft Minutes of the May 9, 2016 Committee of the Whole Meeting
1. Extension of Traffic Order – Hovey Road
WHEREAS subsections 124(5)-(6) and subsection 209(1)(a) of the Motor Vehicle Act permit a municipal council, by resolution, to regulate with respect to the number of axles, the distribution of loads and the system of load suspension of vehicles driven on municipal highways; and
WHEREAS tractor-trailer traffic on Hovey Road and Tomlinson Road is causing substantial damage to the roadway and raising traffic safety concerns;
NOW THEREFORE at open meeting assembled, the Council of the District of Central Saanich hereby resolves:
That all combinations of vehicles as defined by the Commercial Transport Act, R.S.B.C. 1996, c. 58 be prohibited from travelling along that portion of Tomlinson Road that lies north of Stelly's Cross Road and that portion of Hovey Road that lies west of Tomlinson Road from May 22, 2016 to July 22, 2016; and,
That the Chief Constable be directed to cause Truck Signs to be placed at:
Regular Council Minutes May 16, 2016 Page 8 of 17
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Location #1 Eastbound 1483-1511 Hovey Road Location #2 Northbound 7299-7305 Tomlinson Road Location #3 Eastbound 1627 Stelly's Cross Road Location #4 Westbound 1712-1730 Stelly's Cross Road to give effect to this Resolution.
2. Recommendations from May 9, 2016 Committee of the Whole Meeting
462.16 MOVED AND SECONDED That the Traffic Order in the Hovey Road area be extended to July 22, 2016, as recommended. CARRIED UNANIMOUSLY
463.16 MOVED AND SECONDED Main Motion: 1. That staff investigate options to amend the Central Saanich Traffic and Highways Regulation Bylaw to protect substandard roads from heavy truck traffic. 2. That the current Traffic Order regarding Hovey Road be extended from May 21, 2016 for two months. 3. That Council explore with stakeholders a provision to the temporary Traffic Order that would allow for restricted limited local deliveries by larger semi- trucks in excess of the current restrictions (local deliveries using the larger semis on a limited basis). 4. That a stakeholder meeting be scheduled, to be facilitated by the Mayor and stakeholders for the purpose of considering provisions for restricted limited local deliveries on Hovey Road.
464.16 MOVED AND SECONDED Motion to Sever: That the main motion be severed to address each component individually. CARRIED UNANIMOUSLY
465.16 MOVED AND SECONDED That staff investigate options to amend the Central Saanich Traffic and Highways Regulation Bylaw to protect substandard roads from heavy truck traffic. CARRIED UNANIMOUSLY
466.16 MOVED AND SECONDED That the current Traffic Order regarding Hovey Road be extended from May 21, 2016 for two months. CARRIED UNANIMOUSLY
Regular Council Minutes May 16, 2016 Page 9 of 17
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467.16 MOVED AND SECONDED Main Motion: That Council explore with stakeholders a provision to the temporary Traffic Order that would allow for restricted limited local deliveries by larger semi- trucks in excess of the current restrictions (local deliveries using the larger semis on a limited basis).
468.16 MOVED AND SECONDED Amendment Motion: That the main motion be amended to include that hours of delivery be looked at regarding timing of truck traffic, allowable deliveries and what are appropriate business hours. Mayor ruled amendment out of order.
Question on Main Motion: That Council explore with stakeholders a provision to the temporary Traffic Order that would allow for restricted limited local deliveries by larger semi- trucks in excess of the current restrictions (local deliveries using the larger semis on a limited basis). CARRIED Opposed: Mayor Windsor
469.16 MOVED AND SECONDED That consideration of hours of commercial traffic operation be included in the discussion with stakeholders. CARRIED UNANIMOUSLY
470.16 MOVED AND SECONDED Main Motion: That a stakeholder meeting be scheduled, to be facilitated by the Mayor and stakeholders for the purpose of considering provisions for restricted limited local deliveries on Hovey Road.
471.16 MOVED AND SECONDED Amendment Motion: That the main motion be amended to add 'at the earliest possible opportunity' after the word 'scheduled'. CARRIED Opposed: Councillors Graham and Paltiel
Question on the Amended Main Motion: That a stakeholder meeting be scheduled at the earliest possible opportunity, to be facilitated by the Mayor, for the purpose of considering provisions for restricted limited local deliveries on Hovey Road. CARRIED UNANIMOUSLY
10.2. Select Committees of Council
Regular Council Minutes May 16, 2016 Page 10 of 17
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10.3. All Other Committees
10.4. Council Members Reports - External Bodies
10.4.1. Councillor Graham stated that he recently attended a Peninsula Area and Agricultural Commission meeting to discuss: farm worker housing goose management - PAAC will be providing a recommended resolution requesting the four Council's endorsement regarding moving forward to change the migrating bird restrictions to allow for greater ease of hunting residential Canadian geese there will be an Agriculture & Food Security Public Open House on Thursday, May 26, 2016, from 3:00 to 7:00 p.m. at Saanich Commonwealth Place
10.4.2. Councillor Jensen stated that the Victoria Highland Games were scheduled for May 21-23, 2016 at Topaz Park in Victoria.
10.4.3. Councillor Holman stated: attended the recent Victoria Airport Authority Annual General Meeting 2015 was their best year in history first quarter of 2017 will see their debt fully retired there is a ten year forecasted capital expansion plan for approximately $166m attended the recent Saanich Inlet Protection Society (SIPS) Directors' meeting connected with Deputy Chief Constable Derren Lench with respect to the Police Marine Working Group regarding efforts to help with the situation in the Saanich Inlet there will be a SIPS Roundtable on May 26, 2016 from 2:00 to 7:30 p.m. at the Willis Point Community Hall
10.4.4. Councillor Paltiel stated: the next Town Hall meeting will be held on May 30, 2016 from 7:00 to 9:00 p.m. at the Keating Elementary School as Chair of the Parks & Recreation Committee, he recently attended an event at Rom Knott Park in recognition of Rom and Muriel Knotts contributions to the District.
10.4.5. Mayor Windsor stated: he attended the Brownswood Trail Grand Opening on May 14, 2016 Mr. Brown gave the District a very generous gift thanked those Council members which attended the event he is still awaiting some information from the Mayors' caucus so his report was delayed until that time.
Regular Council Minutes May 16, 2016 Page 11 of 17
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472.16 MOVED AND SECONDED That with regard to invitations received by members of Council to public events, that information be shared with other members of Council. DEFEATED Opposed: Mayor Windsor; Councillors Graham, Jensen, King, Paltiel, and Thompson
11. STAFF REPORTS
11.1. 6893 Hagan Road; Development Variance Permit - Opportunity to be Heard
The Director of Planning and Building Services introduced this item.
The applicant did not wish to speak.
On invitation, no members of the public spoke to this item.
473.16 MOVED AND SECONDED That Council, with regard to the proposed deck addition to the existing house on the property at 6893 Hagan Road, approve the issuance of Development Variance Permit (DVP) 3090-20-2/16, which would reduce the minimum watercourse setback from 15m to 11.6m, subject to the condition that, prior to issuance of a Building Permit for the proposed deck, the applicant submit: 1. a cost estimate from the project biologist for the recommended work to improve the creek-side habitat, including removal of invasive species such as English ivy, Daphne, and Himalayan blackberry and replanting with appropriate native species; 2. written confirmation that the biologist will monitor and report on the completion of the work; and, 3. a security deposit in the amount of 125% of the estimated cost of the stream enhancement work. CARRIED UNANIMOUSLY
11.2. 1231 Greig Avenue Covenant Modification
The Director of Planning and Building Services provided a brief overview of the Report dated May 10, 2016 from the Planner.
474.16 MOVED AND SECONDED That the Section 219 covenant on the title of 1231 Greig Avenue be amended to remove the sections pertaining to tree protection, with legal costs to be borne by the owners, and further to encourage the landowner to replace the evergreens with fruit trees. CARRIED UNANIMOUSLY
11.3. Endorsement of Application for Grant Funding
Regular Council Minutes May 16, 2016 Page 12 of 17
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Report dated May 10, 2016 from the Director of Engineering and Public Works.
475.16 MOVED AND SECONDED That Council resolve to extend its support for the Brentwood Bay Water System Upgrades project and indicate its continued interest in participating in the New Building Canada grant funding program. CARRIED UNANIMOUSLY
11.4. Janitorial Services Contract (2016-2019)
Report dated May 10, 2016 from the Manager of Community Services.
On question, the Director of Financial Services advised the proposal was $60 more per month than the previous contract and would be with the existing service provider.
476.16 MOVED AND SECONDED 1. That the District of Central Saanich enter into a three-year contract for janitorial services provided to District facilities with Pacific Coast Commercial Cleaning Inc, based on their proposal dated April 4, 2016, submitted in response to the Request For Proposals No. CS01-2016.; and, 2. That the Mayor and the Corporate Officer be authorized to execute the agreement. CARRIED UNANIMOUSLY
12. BYLAWS
12.1. Other than Development Application Bylaws
12.2. Development Application Bylaws
13. UNFINISHED BUSINESS
13.1. Notice of Motion Submitted by Councillor Thompson Re: Town Hall Meetings
477.16 MOVED AND SECONDED That Council schedule Town Hall meetings on the first Wednesday of the month following the release of the Community Focus newsletter (February, June, October). CARRIED Opposed: Councillors Holman, Jensen, and Paltiel
13.2. Community to Community Forums:
Community-to-Community Forum - Tsawout First Nations
Regular Council Minutes May 16, 2016 Page 13 of 17
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478.16 MOVED AND SECONDED 1. That Council endorse participation at the Community-to-Community Forum scheduled to be held February 6, 2017 whereat the District of Central Saanich, the Tsawout First Nation, other Douglas Treaty Nations, and provincial and federal government representatives will meet to exchange thoughts, views and opinions through a series of seminars, discussions, lectures and ceremony on the Douglas Treaty of February 6, 1852, and the forum’s governments and their representatives will engage legal scholars, elders, professionals and their respective councils to begin to better understand and provide context on how the Douglas Treaty came to be.
2. That the amount of $5,000.00 be allocated from the contingency budget for Community-to-Community Forum expenditures. CARRIED UNANIMOUSLY
13.3. Community-to-Community Forum - Tsartlip First Nation
479.16 MOVED AND SECONDED That Council endorse participation at a Community-to-Community Forum with Tsartlip First Nation for the following purposes: To celebrate and educate about WSANEC and Salish Sea cultures including the reef net fishery, traditional foods, language, song, dance and craft; To connect the environmental threats posed by developments (pipelines, tankers and LNG) proposed locally and across the province; and To consider a collective way forward by celebrating examples of sustainable communities (such as the T’Sou-ke First Nation), and engaging in dialogue and relationship building across cultures. CARRIED Opposed: Councillor Holman
13.4. Reconsideration of 1563 Mount Newton Cross Road (Heritage Investigation) of the Previous Request for a 90 Day Moratorium
480.16 MOVED AND SECONDED That Council, with regard to the proposed demolition of the cottage and hay barn at 1563 Mount Newton Cross Road: 1. impose a temporary protection order for up to 60 days pursuant to Section 606 of the Local Government Act for the purpose of conducting a heritage investigation for further consideration by the property owner and Council; and, 2. refer the resulting heritage investigation report to the Advisory Planning Commission for review and comment. CARRIED Opposed: Mayor Windsor; Councillors Jensen and Paltiel
Regular Council Minutes May 16, 2016 Page 14 of 17
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14. NEW BUSINESS (Including Motions and Resolutions)
14.1. Notice of Motion Submitted by Councillor King Re: Transit Commissioner Letter
Correspondence Pertaining to this Matter: 1. G Underwood, April 19, 2016 2. K Fry, February 26, 2016 3. D Niven, May 15, 2016
Councillor King introduced his Notice of Motion for consideration at the meeting when Commissioner Finall attends.
14.2. Notice of Motion Submitted by Councillor Thompson Re: Licence of Occupation - Brentwood Bay
481.16 MOVED AND SECONDED That Council consider the Notice of Motion submitted by Councillor Thompson regarding Licence of Occupation in Brentwood Bay at the May 16, 2016 Regular Council Meeting. CARRIED UNANIMOUSLY
482.16 MOVED AND SECONDED That the District of Central Saanich initiate consideration of a “Licence of Occupation” for Brentwood Bay through the following actions: a) As a first step, consult with the Tsartlip First Nation to see if there is potential to work together in the development and implementation of a “Licence of Occupation” for Brentwood Bay; b) That Staff request reports from City of Victoria relevant to the acquisition of the “Licence of Occupation” for the Gorge and the related rezoning; c) Given that this issue is not listed on the Strategic Priorities chart and that no resources have been allocated at this time, that Staff provide an overview of resources – including financial – that could be required to attain and manage a “Licence of Occupation”; d) That Staff seek a legal opinion on the potential benefits and challenges of implementing a “Licence of Occupation” for the area of Brentwood Bay within the District’s area of jurisdiction.
483.16 MOVED AND SECONDED That the meeting extend past 10:00 p.m. CARRIED Opposed: Councillor Graham
484.16 MOVED AND SECONDED Postponement Motion: That consideration of the Notice of Motion submitted by Councillor Thompson regarding Licence of Occupation in Brentwood Bay be postponed to the June
Regular Council Minutes May 16, 2016 Page 15 of 17
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6, 2016 Regular Council meeting to gather additional information. CARRIED UNANIMOUSLY
14.3. Informational Advisories to Council – Instream or Proposed Land Use Designation Amendment, Rezoning, Subdivision Applications: 1. 7874 and 7940 Lochside Drive Re: Request for an OCP and Zoning amendment in order to construct a residential mixed use project for a new medium density urban residential neighbourhood
14.4. Calendar of Meetings - June 2016
14.5. Notice of Motion Submitted by Councillor Holman Re: Policy Procedure Guideline
15. CORRESPONDENCE (Receive for General Information)
15.1. Correspondence Pertaining to 6638 Buena Vista Drive: 1. C&G Duke, April 26, 2016 2. L Theaker & I Buicliu, April 26, 2016
15.2. District of North Saanich - April 28, 2016 Re: Public Information Town Hall Meeting - Malahat LNG
15.3. Letters of Thanks: 1. A Serson, May 4, 2016 Re: Maintenance of Municipal Grounds
15.4. City of Cranbrook - May 10, 2016 Re: Donation to Fort McMurray
15.5. Correspondence Pertaining to the CRD Island View Beach Park Draft Management Plan: 1. C Best, May 11, 2016 2. G Kruzynski, May 11, 2016 3. B Powell, May 12, 2016 (Late Item) 4. K Harris, May 13, 2016 (Late Item) 5. K Harris, May 15, 2016 (Late Item) 6. L Fulton, May 16, 2016 (Late Item) 7. D&A Macpherson, May 16, 2016 (Late Item)
15.6. Forum of Councils - May 16, 2016 Re: Indigenous Cultural Training
Councillor Cormier noted the Forum of Councils event on June 11, 2016.
16. ADJOURNMENT
Regular Council Minutes May 16, 2016 Page 16 of 17
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On motion, the meeting adjourned at 10:08 p.m.
Ryan Windsor, Mayor Liz Cornwell, Corporate Officer
Regular Council Minutes May 16, 2016 Page 17 of 17
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THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the PUBLIC HEARING Tuesday, May 24, 2016 Council Chambers
PRESENT: Mayor Ryan Windsor, Chair Councillors Holman, Paltiel and Thompson Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works
ABSENT: Councillors Graham, Jensen, and King
1. CALL TO ORDER
The Public Hearing was called to order at 6:32 p.m.
2. OPENING STATEMENT BY MAYOR
2.1. Opening Statement by Mayor
The Chair of the Public Hearing, Mayor Windsor, read the prepared opening statement outlining the purpose and procedures for the Public Hearing.
3. LAND USE BYLAW AMENDMENT BYLAW NO. 1886, 2016 (1060 Lucille Drive) and DEVELOPMENT VARIANCE PERMIT
3.1. Central Saanich Land Use Bylaw Amendment Bylaw No. 1886, 2016 [A Bylaw to Amend the Land Use Bylaw (1060 Lucille Drive)]
The Director of Planning and Building Services advised of the various pertinent documents available for public viewing then gave an overview of the purpose of the Public Hearing.
The Mayor invited the applicant to speak on the matter.
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Carl Nesbitt, 1060 Lucille Drive, stated: owned and lived on the property for 25 years; children are grown and live on their own determined they would like to build on part of the property and stay in the community intent was to submit application for rezoning to allow for subdivision of two lots to build a house and move out of the existing home into the new home was important to speak to the neighbours most affected by such a change were pleased with the support received from the neighbours - there was support and no negative comments took their time to design a house that would fit on a small lot - downsizing required giving up some things to achieve the design that is proposed propose to sever southern most portion of lot (Lot B); trying to achieve R- 1XS zoning and put the house on the lot that would comply with zoning without applying for variances but which will also meet their needs design of proposed house attempts to build an urban house with a country feel - a two bedroom home that hopefully will support them well into retirement years when designing the house, looked at municipal guidelines for infill design housing - thinks they achieved a house that will be harmonious in look and scale there are some requirements for variances due to lot lines - because it is a corner lot the orientation of the house, although facing Lucille, the legal description frontage was on Hart, which led to the application to vary setbacks - orientation of the house makes it look like the interior side yard is the back yard, does not have much impact from the road read the Official Community Plan, particularly the section related to residential housing it will be a low impact house, two split with one small infill house, not a comprehensive development the area is non-automobile dependent close to the Brentwood Bay Village modest house creates a more affordable house for them and those who may own it in the future - provides for installation of an elevator, if needed; the large walk-in closet can be converted to a third bedroom in the future
The Mayor then invited the public to speak to the Bylaw.
On questions from Tony Peard, 806 Delamare Road, the Director of Planning and Building Services stated there are 43,560 square feet in an acre, Lot B will be 3,280 square feet, and the proposed house will be approximately 1,600 square feet.
The Mayor then called three times for speakers to come forward.
No one came forward to speak.
On question, the Director of Planning and Building Services responded that Lot
Public Hearing Minutes May 24, 2016 Page 2 of 3
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A would be able to meet the minimum frontage for two lots so no variance would be required should the existing house be purchased and deconstructed.
On question, the applicant stated he is not sure all neighbours understand all implications with regard to the possibility of a request to subdivide Lot A or many zoning issues. He advised that he spoke to those neighbours adjacent to the property in this regard. Mr. Nesbitt added that he has spoken to two of the three neighbours that are not adjacent to this property advising them it is not in his favour to have a restrictive covenant registered on his property and they did not disagree. He noted that he has not recently seen nor spoken to the third neighbour.
The Mayor then called one more time for any members of the public to come forward to speak.
No one came forward to speak and the Mayor declared the Public Hearing closed at 6:53 p.m.
4. ADJOURNMENT
On motion, the Public Hearing adjourned at 6:53 p.m.
I hereby certify this to be a fair and accurate report of the Public Hearing held on May 24, 2016, this __ day of Liz Cornwell June, 2016. Corporate Officer
Public Hearing Minutes May 24, 2016 Page 3 of 3
Page 30 of 206 EGEIVE
MAY I 2 z$ia April 12th, 2016 Tho Corp^oration of the D¡strict of Central Saanich Dear Mayor and Council of Central Saanich
This letter comes to you from concerned citizens and neighbours of Central Saanich who regularly walk along Mt Newton X Road.
Our concerns regard the unsafe walking conditions along the incomplete section of the trail between St Stephen's Road and West Saanich Road. Many of us who regularly walk there have experienced frequent and frightening encounters with vehicles travelling along the road. The risks we endure as individuals walking along this part of the road are significantly increased if our journey involves young children, strollers, dogs, horses or groups as is very often the case.
The existing walking trail along Mt Newton X Road was constructed over 15 years ago from Saanichton to St Stephen's Road and we feel that many of our above expressed concerns for safety would be largely addressed with the extension of the trail from St Stephen's Road to West Saanich Road.
It is our understanding that funds for the completion of the trail in the amount of $87,000 are already a part of the municipal budget with its' proposed completion in 2019. With the submission of this letter it is our sincerest hope that the completion of this trail will become a high priority and we therefore are respectfully requesting an expedited completion date.
Public walking trails are a valuable asset to our rural community for both its'citizens and visitors alike and can be enjoyed for generations to come. The construction and maintenance of trails greatly contribute to the health and well being of all those who use them as well as a safe and practical means to access many amenities including school and public transit.
Page 31 of 206 Nelghbours who live along Mt. Newton in the area of the proposed trail extension recently met and walked the route. They wanted to emphasize that all we need is a simple gravel footpath, similar to the one that currently runs from Saanichton to St. Stephen's Rd. Our preference is to also to save as many Garry Oaks, Maples, and native fruit trees as possible. Some additional signage may be useful to slow traffic, as well as a guard rail to protect pedestrians where the trail approaches West Saanich Rd. (as vehicles often accelerate into their turns off West Saanich Rd. onto Mt. Newton X-Rd). Home owners whose properties lie directly adjacent to the trail extension also suggested they would highly value and appreciate the oppoftunity to walk the route with municipal trail designers prior to construction.
Thank you for your consideration and we look forward to your reply.
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Page 33 of 206 ¿-TLh¿ut,fiaø â- T- flo ft,{¡/tþ/ (2qe vr'A 4ozt -/zqî pl. 9 I *nl L-ln-- l'Òø-! Jenfu\cf Û€4 'rLf-ò'/\ VrF/ P)oet Sq*-*, 7 rSI L+bt? vsx .. ) C A, ,t a,/v/ /1 b 4,/ror, 1 al €r o x , [)t¡* Staqf s'/ l l* Þ,ywl tlt /)-'W t Èy fr f,",a,r,t ø u¡ . ÞñtÊr_S¡Iñ\TK t85o?Rcç9F? Ron> Bt4vtllt¡uXÅ*r \ß30 (ançSczfu,, S*,^, tge- ,-f-'r'¿t -fuv¿-2 a-.4 D çTú"l#* ct.{ n ¿(A m+r ¡uÞ-.JlC¡v K l¿Ct S4rïr,,,,crttoA) 3-o..4,-.4-B .*ú^$rt¿ :f,-o,q¡JnJÈ BzòFrt¡ - Sroc ¡+ l+4? rn¡- ñe(l.,lû¡\) ,x- n-ù S |'e LJ iÐ Page 34 of 206 I K7 + /nLf/fl¿ut"^, / /á É",;ee-,, K.c I çTeo N *t ? û)€eT lcþ+ u8û7 t îq L nt- 0_ d C,I \\t, ñ VgN.( ts2 :+ Ernrna lrvc- Sco* (\.sS \ ) ! KßtSr¡^.¡ ScHNr^Riì. lat oftt"pr*ttut) I ISZ twT txJe ç.Toxt ci:o sç ,z r) . IVIA ?Y ,4N ß (J- I I 33 ,, ê *tf¿ x, C_"LoI S p ô. ð^^^'f Ø/,^" h+ k,'ño^ RÞ ') Çr Page 35 of 206 fl U^^ ll11 øt, rr/b w¡ g¡.1 ußT nnt vF^( Page 36 of 206 EGE[VË MAY I t ?016 TRANSMITTAL tho Ðistf¡el TO Pr-Bocking Landscape 1a-u.-,-Ðt^h,,^, tect tecl FAX: Phone: (250) 478-4868 DATE: Fax: (250) 4784862 FROM: Email: mbocking @ bcL.com RE 405 Hazlitt Creek Road PAGES INCLUDING COVE Victoria, BC, V9E 243 HARD COPY TO FOLLOW: EYes tr No TRANSMITTEP: tr Mail E Coulier E Hand Delivery tr Picked Up ITEM: ¿'L) VM )-0,/ aav--*et |. tD P¿ nløa¿^- ,Zyy>aL| ôv u-L( *- ð,raot't--æ Y Page 37 of 206 MT. NEWTON CROSS ROAD TRAIL PHASE 2 SUMMARY MAY 92016 Michael The following is a summary of work that has been completed related to Bocking the un- built section of Mt. Newton Cross Road trail from St Stephens Landscape Road to West Saanich Road, and a proposal for completion of the trail. fuchitect L Site survey and assessment of trail route completed December 1993 iä Limited 2. Open House meeting held with residents hne22,2000 3. Meetings held with individual properly owTrers summer 2000 4. Report prepared July 31, 2000 identifying resident concerns and Phone (250) 478-486s recommendations, and trail design recommendations Fax (250) 478-4862 Email: [email protected] 5. Report prepared October 30, 2000 with options for a roadside and off- road trail, resident comments, construction budget cost estimates, and 40J Hazli¡t Creek Road recommendations Victoria, B,C. 6. Trail design drawings completed December 2000 v9E 2A3 7. Inspection and certification of work completed on Phase I trail section 2001 The recommended and designed trail route stays away from the road edge as much as possible. In order to complete the trail section from St Stephen Road to West Saanich Road, the following is proposed; 1. Assemble existing reports and drawings 2. Confirm opinions of adjacent residents J. Update construction cost estimate 4. Prepare an updated report to staffand Council 5. Revise design drawings if required 6. Prepare construction tender documents 7. Invite bids for construction of trail 8. Inspect and certi$ construction work completed My firm undertook the original public consultation, site survey and assessment, cost estimates, reports, design drawings, tender documents and inspected and certified construction work completed. V/e would be pleased to undertake any of the above services related to completion of the Phase 2 trail. Michael Bocking, Page 38 of 206 School District No. 63 (SaanicÐ Saanich Schools 2125 Keating Cross Road, Saanichton, BC, Canada V8M 245 (250) 6s2-7300 Fax: (250) 652-6421, May 5, 2016 EGEIVE MAY O 9 2ÛT$ Tho Corporation of the District of Central Saanich Mr. Patrick Robbins Chief Adm inistrative Officer The Corporation of the District of Central Saanich 1903 Mt. Newton Cross Road Saanichton, BC V8M 249 Dear Mr. Robbins, Re: 2011 Healthy Gommunity Gommission At the Regular Board meeting held April 13,2016, the Board passed a motion to request that the Corporation of the District of Central Saanich provide the district with a representative councilor in an effort to enhance communication between the two entities. Please let us know at your earliest convenience if Central Saanich is interested in pursuing this option. Yours truly, Jason Reid Secretary-Treasurer JRlklg Saanich Schools gurh?lnrrl, tn Dentwt to.ßs {î & Sats ?lnrn¡, åt Visit us at our website: www.sd63.bc.ca Page 39 of 206 EGEIVLTJ g,a t' ¡"; a] ¡ì The Corp^oration qqqæ of the District of Central Saa¡.iich Sri Chinmoy Marathon Team l3 60 St. Patrick Street, Victoria, BC V8 S 4Y4 phone: 250 592 62lI emall: inlo@,scmt.cct May 10, 2016 To: The Mayor and Council Central Saanich Municipality 1903 Mount Newton Cross Road Saanichton BC V8M 249 Re: The 37ú annual Self-Transcendence Triathlon/26ú annual Duathlon July 31, 2016, Elk Lake Once again we are requesting permission for part of the cycle portion of the race to take place in the District of Central Saanich. The route will be the same as last year. Please see the attached cycle route map showing placement of Certified Traffic Control Personnel,Central Saanich RCMP and Event Volunteer Marshalls. Certified Traffic Control will be provided by Island Traffic Services. Their day of race cellular phone number is 250-514-9715- We also submit for your approval the attached copy of our Emergency Plan and the PSA announcement that will be submitted to the media. 'We are requesting written permission from the Municipalities of Saanich and North Saanich, the CRD, the Ministry of Transportation and Highways, the Pauquachin Band Council, and the Airport Authority. We will submit these permissions to you when we receive them. We have requested that our insurance carrier, All Sport BC, name the District of Central Saanich as an additional insured on our insurance policy for $5,000,000 liability. We will fax you confirmation of this policy upon our receipt of it. We will also be contacting Constable Paul Braily to review and discuss our Traffic Control Plan. Should you hae any question don't hesitate to contact me (ø - Assistant Event Organizer. Page 40 of 206 Attachments - Letters to Brentwood Merchants, Island Direct Farm Marketing, the Pauquachin Band, BC Ambulance, BC Transit, Ministry of Transportation, Cycle Route Map and the Emergency Plan. Sumitra McMurchy, Race Director Enc: cycle route map, emergency plan, public service announcement Page 41 of 206 qlæ¡lÀrc EMERGENCY PLAN JuLy 31,2016 There will be 25 professional CTCP (Certified Traffic Control Personnel provided by the Island Traffic Group ) at all major intersections to direct the vehicular traffic (see the attached map). At those intersections and other places along the route there will be volunteer marshalls instructed to dfuect only the cyclists. Volunteer marshalls will trse cell phones for communication with the race site at Hamsterþ Beach, Elk Lake, in case of accident or emergency on the route. The CTCP and volunteer marshalls will be provided with emergency nurnbers to contact the organizers and the ambulance crews as well as the police. An emergenry process is outlined in a written instructions provided to all volunteer marshalls. There will be an on CTCP will wear reflective traffic vests and highly reflective orange wristbands to make them highly visible when directing traffic. Volunteer marshalls will not wear the distinctive wristbands since they will not be directing traffic. They, too, wear reflective traffic vests. Race in Progress signs will be placed at iÊteæsGt+ms and at key locations along the cycle route. There will be positioned in accordance with the Traffic Control Manual. Cyclists will be lead by a motorcyclist and a sweep vehicle will also be provided. A week prior to the race notices will be posted along the cycle route gttiog the date, time, duration and nature of the race as well as hand-delivered notices to residents along the route. They will be given a contact nurrrber to use if they have any questions. There will also be Public Service Announcements in all local media inforrring the public that cyclists will be on the road during the time of the race with a contact number to reach the organizers if necessary. PLEASE NOTE: There will be no road closures during this race. Emergency phone number for 20llz Race Directot-l40L72l8ß4 ( on-site) Serious emergency: 911 uictoriatrinthlon. com Mny 2016 Page 42 of 206 Ì¡IqrOAL4e BC CÀNÀD.A. 1360 St Patrick Street Victori4 B.C. V8S 4Y4 250 592 6211 inþ@;eu¡!-ca Mr- Don Ponchet fv\aylO, ?016 Direct Form ÂÂorkeling Associotion Box 235 Soonichton, BC vg,yil 2C3 Deor /v\r. Ponchet Re: 37th onnuol Self-Tronscendence Triothlon /26th onnuol Duothlon Elk Loke, Víclorio, Sundoy, July 31, 2016 We hove opplied to Centrol Soonich Â/tunicipolity to conduct o portion of the cyclø route of the obove roce through the dislricl. As o condition of their opprovol they reguesl lhot we notify your Associotion of this coming rsce. The Route remoins the same os ¡n previous ye-ars. Therewill be no rood closures. Cyclists will be on the roods from opproximotely 7:3O om until 10:30 om. pleose see lhe ottoched mop for the route . We would like to extend our oppreciotion to you ond your Associotion for your ongoing underslonding ond support of our event- As you likely know this triothlon wos one of the firsl of ils kind in the world and it is hard to belíeve thût ¡t is slill going strong afler oll lhese yeo?s. Agoin, your support ís very much opprecioted. If you hove ony guest¡ or concerns , plense don't hesitote to contoct us. Sincerely ron Phillíps [* Fi 250 474149t ( Roce Doy - 1 6M 721 8134) Page 43 of 206 vrcToalÂ,Bc CÂNADA May 10,2016 1360 St Patrick Street Victoria B.C. V8S 4Y4 2s0 s92 62t1 [email protected] Pauquachin Band Council l9l0 West Saanich Road, Cole B Victoria BC v8L 5W4 Dear Band Council Members Re: The Self-Transcendence Triathlon/ Duathlon Elk Lake, July 31,2016 We are starting once again to plan for the race-this will be our 37th annual Triathlon and our 25b annual Duathlon! 'West Vy'e want to advise you that there will be cyclists againracing out and back on Saanich Road passing through the Band's land on the morning of Sunday, July 31. There could be early, fast cyclists coming through from about 7:45 arnd, slow ones on their way back to Elk Lake maybe as late as l0:15 am. 'We started notiffing Pauquachin Band in the early days because the North Saanich Municipality asked us to. We me grateful for the permissions you have given us over the past 36years and trust that your permission is again forthcoming I am enclosing a couple of complimentary entries to the race. If any of the athletes in the Pauquachin band would like to compete as individuals in the triathlon or the duathlon or as a team of three in the triathlon----one to swim, one to cycle, one to mn-we would be so pleased- They can check out the race information at victoriatriathlon.com. Don't' hesitate to contact me if you have any questions on the event or the complimentary entries a- ls Phillips (25O 474 t49t) Page 44 of 206 !:rcToRtÂ,Bc CAN¡IDÁ. May 10,2016 1360 St Patrick Sheet Victori4 B.C- V8S 4Y4 250 592 6211 in{o(Ð,scmt.ca BC Transit Dear Sirs: Re : Self-Transcendence Triathlon/Duathlon Hamsterly Beach, Elk Lake, Victoria July 31,2016 The 37ú annual Tnathlonl26t annual Duathlon will be held at Elk Lake on Sunday, July 31, 2016- There will be no road closwes. Between 7:30 an and 10:30 am cyclists will be travelling in both directions on Brookleigh Road, Old West Saanich Road and West Saanich Road as far north as Widgeon l)rive. (Please see attached map) All are competitors are made aware that the roads are open to vehicles during the event- Please let the Transit drivers who will be working in that neighbourhood on race moming know of our event If you have or corrrments please contact me (t1- Phillips '/J [email protected] 250-474 t49l Att¿ched: Map ofthe cycle route Page 45 of 206 vIcToRIáq BC CANÀD l}4ay 70,2016 1360 StPatrick Streer Victori4 B.C. V8S 4Y4 250 592 62ll [email protected] BC Ambulance Service Re: SelÊTranscendence Triathlon/Duathlon Hamsterly Beach, Elk Lake, Victoria July 3l ,2016 The 37th annual Tnat\úon/26s annual Duathlon will be held at Elk Lake on Sunday, July 31, 2016- There will be no road closures- Between 7 arn and 10:30 am cyclists will be travelling in both directions on Brookleigh Road, Old West Saanich Road and West Saanich Road as far north as Widgeon I)rive. (Please see attached map). It is noted that we will have St. Johns Ambulance on site but should any serious accidents arise we will be in immediate contact with BC Ambulance Service viagll The site contact number is: I 604 721 5134(day of race only), We instruct the trafüc control people (CTCP) and volunteer marshalls that Emergency Vehicles have priority right of way over the race participants. Ifyou have questions or please contact me- i#î"il"i,î;,, [* S elf-Transcendence Triathlon/Duathlon Attached: Map ofthe cycle route Page 46 of 206 YICIORIàBC C{NåÐA 1360 St Patrick Street Victori4 B.C. V8S 4Y4 2s0 592 6211 TO: Merchonts ond Resídents Re: 371h onru¡ol Self-Tronscerdence Triothfon/ ?6th onnuol ù¡othlon Srrrdoy, July 31 will be the 37h stroight yær f or the self -Tronscendence Triothlon/Duothlon. The cyclists toking port will be doing their utmost to be the fostest to complete the 40 km out and bock roule on the Soonich Penínsuto. Cyclists will be on the roods only from oboul 7:30 om until opproximotely 1O:3O om. Much hos chonged over lhe yeors. But one thirg hos remoined the some: the interest ond support thot has been shown to the event by locol businesses ond resídenls. We greotly oppreciale your enlhusiasm ond potience- ff you hove o momenl in your busy doy, why not step 1o the door os the rocers go by. ft is olwoys inspíríng to see othletes who hove troined hord for an evenl giving their utmosl. And it reolly gives them o boost lo heor afríendly che¿r- Remember, lhey will olreody hove compleled o 1.5 km swim ond will slill hove o lOkm run oheqd of lhem whenthey get bock to Elk Loke. Thonks ogoin from lhe orgonizers ond the olhletes! ff you hove guestions or comments plæse contoct us: se I f - Trons cendence Trislh lonl D uqth lon orgonizer s: in f o @ s c m t. c a Ion Phillíps 01* ,FJ 250-47+t49t Doy of Race: t-6O4-721-8134 vicloriotrioth lon.com Page 47 of 206 Public Serwice Announcement The 37th annual SelÊTranscendence Triathlon/26th annual Duathlon will be held at Elk Lake on Sunday, July 31,2016. BetweenT am and l0:30 am motorists are advised to watch for cyclists travelling in both directions on Brookleigh Road, Old West Saanich Road and West Saanich Road as far north as the Victoria International Airport. There will be NO road closures. All high-traffic intersections will have Certified Traffic Control Personnel and/or police officers controlling traffic flow. Come out to cheer on the athletes as they swim l-5 km, cycle 40 km and then run 10 km around Elk Lake. Volunteers are needed for all aspects of the race. Please call250 592 62ll to hear possibilities and perks. CONTACT: The Sri Chinmoy Marathon Team - 592-6211 We would be very gratefrrl if you can alert your readers to this event and heþ to ensure the safety ofeveryone on the road. Thank you, Page 48 of 206 t\t tJ!9 u, {-oo "\ a I r^ Q-e " Ol-/rptc- (It4) ó>^ , vd l>7+. f '+ <¿ v ç .r1.d'ao- - f) r. tt'/t 7¿u, s/) /<4 @ \ s û ) ¿ o þ ttt lulf y'/<,-Lfo-, Z1 Y k o T'I 4Z \^J - !( rD- R¿.@ ?Y tna o¿-t I ( te-- L'r i _-V¿ Þk Y ù @ aè þ ì 6ù/í;ì\- ¿To \ Çù- 11 X- Rq +- t,/ @ @9 ò 6 .\ ù \ d /- \ U ry .¿ /.- \l \ "''"/h,n's4 h .t* @ 3 vì ftro -Þ- r u9¡, v \ rq, Þ/< r ír"l) ' Ll .t 5Ao*' Lo- I ù nU 77,¿ l,¿-,'- {-.-rf--/ .// *_*Sçif- Ð/t . nJ-+ +- S-^(-. 4¡t-./ zot3 Page 49 of 206 Bi.lr o- @ T: i.¡t o,r"'t J S tZo rf coacú I ^ '- Jt'4av at? ?off t ¡ t . cllr-¡i¿çi'Thl"tts I o . C Ë êúñPt;'"ehJP h f Ð.¡c¡fhlaïss + I t I Kv15. I I s{ \ t \ \,'j]f Þa é17 Or)r J +-* t t 'f -. l6- lq) YL å " '+h Í s fu-chçs'SP,i'f I Sc,tT "Ñ',a ?¿l fi¿ ¡ I t f I t (¿ Tti"fhl'^¡ ! t I YC- Ú¡ V ! c ' I lt a ûr Tlo[[;- C-ifr',l $ ?.rsot .l onJ s 14ø-çhatls' I \, I I I n -7 > I Rtl cl.llcT s I þ¿*.¡-n |.c I t.,¿nsitron ¡b I Plo^ of Ti-olFi' - Votr^t Page 50 of 206 Peninsula & Area Agricultural Commission clo Saaních Munîcipal Hall EGEIVE 770 Vernon Avenue, Victoria, B.C. V8X 2W7 Telephone: (250)475-1775 Fax: (250)475-iltl) MAY 2 6 20t6 Secretary: lsoôel Co-Chairs: Bob Maxwell & Jack Mar Thc Corporation ol the Dlstrlct ol Central Saanich May 24,2016 Mayor Ryan Windsor and Councillors District of Central Saanich 1903 Mt. Newton X Road Saanichton, BC V8M 2Ag Dear Mayor and Councillors: The Peninsula and Area Agricultural Commission (PAAC) has been diligent in its attempts over the past decade to help find a solution to the non-migratory resident geese whose populations continue to expand not only on the lsland, but throughout various regions in North America. We appreciate the work that has been done by the CRD on the Goose Management Strategy to date, but PAAC feels stronger tactics are required. Because it is recognized that Central Saanich Council has taken a lead role in supporting goose management, it was suggested that the municipality be asked to take the next important step. At PAAC's May 12,2016 meeting, the following Motion was passed: that PAAC request Central Saanich Municipality to support a Resolut¡on for consideration at the upcoming UBCM conference, requesting amendments to the Mígrotory Bird Act to address the expanding resident non-migratory Canada Geese populations throughout Southern British Columbia and North America, and to make it easier for local jurisdictions to manage the populat¡ons, thereby reducing the cont¡nual damage to agricultural crops, improve food security and the health and safety of our beaches, parks and watennays." Attached, please find a Resolution and a supporting brief that was prepared by Ray Demarchi, reitred BC Chief of Wildlife Conservation, for your consideration. We hope that this Resolution is also supported by PAAC's other sponsoring municipalities of Saanich, North Saanich, Sidney and Metchosin, as well as the remaining municipalities within the Capital Regional District. We understand that the deadline for UBCM Resolutions is June 30, 2016 and we apologise for the tight timeline in this regard. PAAC hopes we can count on your assistiance and support in bringing this vital issue to the attention of the UBCM. .t2 Page 51 of 206 Resolution to UBCM Non-migratory Resident Geese May 25,2016 lf you require more information, or have any questions, please contact our Co.Chair, Bob Maxwell at [email protected] or 250-652- 1 968. Yours sincerely Bob Maxwell and Jack Mar, Co-Chairs Peninsula & Area Agricultural Commission Attachments: Resolution Supporting Brief copy: Mayor Atwell & Saanich Councillors Mayor Finall& North Saanich Councillors Mayor Cross & Sidney Councillors Mayor Ranns & Metchosin Councillors Lana Popham, MLA Saanich South Gary Holman, MLA Saanich North & the lslands Jeff Weightman, CRD Goose Management Cmte Ray Demarchi, Retired BC Chief of Wildlife Conservation Mike Hicks, Juan de Fuca ElectoralArea Director Sue Gordon, Ministry of Agriculture, Duncan Site Office Sean Pendergast, Regional Wildlife Biologist, Nanaimo PAAC members Member Municipalities: Districts of Saanich, Gentral Saanich, North Saanich & Town of Sidney Page 52 of 206 Member Municipalities: Saanich, Gentral Saanich, North Saanich, Metchosin and Sidney Member Municipalities: Disticts of Saanich, Gentral Saanich, North Saanich & Town of Sidney Page 53 of 206 Resolution from Central Saanich Municipality regarding the need to develop an effective control model for non-migratory resident Canada Geese at the municipal level: Whereas non-migratory resident Canada Geese populations are large and increasing beyond acceptable limits in many municipalities, farms, parks and local areas, in British Columbia; and Whereas non-migratory resident Canada Geese are the source of numerous social, economic, environmental, human health and safety impacts and problems; and Whereas the Migratory B Treaty Act of 1918was established at a time when all or nearly all Canada Geese were migratory between Canada and the USA and were in decline; and Whereas lhe Migratory B Treaty Act of l9l8 assigned the legal mandate for management to the Federal Government (i.e. Canadian Wildlife Service) in cooperation with the provinces (i.e. Provincial Wildlife Agencies); and Whereas the Canadian Wildlife Service and the B.C. Wildlife Branch lack the capacity and mandate to manage non-migratory resident Canada Geese at the municipal or local level; Therefore, be it resolved that the UBCM petition the Government of Canada to exempt non- migratory resident Canada Geese from the Migratory Bird Treaty Act of 1918; And therefore be it further resolved that the management of non-migratory resident Canada Geese be assigned to local and municipal authorities in British Columbia. Page 54 of 206 SUPPORTING BRIEF Most Canada Geese found in British Columbia's municipalities and urban areas no longer undergo a normal annual fall migration. Milder winters as a result of climate change and the availability of suitable overwinter forage, Canada Geese that formerly traveled south to the United States in winter now are able to reside in the province's southern valleys year'round. ln addition, the introduction of a non-migratory race of Canada Geese to the Lower Mainland and southern Vancouver lsland in the 1970's resulted in a resident populations ich have undergone a significant increase in numbers and are expected to continue expanding for the foreseeable future. At the beginning of the 20th Century Canada Geese were in decline throughout their range as a result of unregulated market hunting. The ratory Bird Treaty Act of 1918 eslablished co-operation among Canada, United States and Mexico for the management and protection of all designated migratory birds. Hunted species, including Canada Geese, became managed under strict hunting regulations, by season and bag limits. Canada Geese, as well as other species of geese, responded positively to the protective measures. Together wlth an expansion of farming and urban lawn development several species of geese, especially Canada Geese, reached nuisance levels of abundance throughout southern Canada and much of the USA. Within the past 30 years, British Columbia's Canada Goose population has skyrocketed due in part to the introduction of a non-migratory Canada Geese race that has strongly competed with the native population in the province and may have likely encouraged the native population to reduce or avoid the natural inclination to migrate themselves- Because Canada Geese often fiequent cultivated farmlands, beaches, shorelines, lakes, parks, playgrounds, golf courses and walkways serious conflicts have developed there. Geese leave large quantities of feces and molted feathers which are considered health risks to humans and domestic animals as well as a nuisance for children, pets and others. They also destroy vegetation to the detriment of other wildlife species throughout their nesting areas and their wintering grounds by overgrazing. Under-harvesting the geese tends to increase population productivity by reducing intra-specific competition. So far attempts at controlthrough increased bag limits have been ineffective, while other control efforts have been thwarted or made less effective by the many layers of bureaucracy involved in the management of these non-Migratory Canada Geese. In order to bring about an effective management program which will reduce and control the non- migratory resident goose population, it is necessary to affect local control by assigning management responsi bi I ity to the affected mun icipa I ities. Canada Geese are no longer threatened with extinction but in fact are the opposite of an endangered species. Maintaining strict control of non-Migratory Canada Geese at the federal level via the Migratory Bird Convention Act is no longer necessary and should be terminated and their management and regulations should be placed at the Provincial and the Municipal levels of government. -30- Page 55 of 206 D/Cst.Janis Carmena 6249 Marie ‘Meadows Rd Victoria, BC V82 529 Central Saanich Council Re: Fundraiser Road Closure Dear Mayor Ryan Windsor, Councillor AliciaHolman, Councillor ChrisGraham, Councillor Carl Jensen, Counsellor Zeb King, Counsellor Niall Paltiel and Counsellor Bob Thompson, My name is Janis Carmena and I am a Saanich Police Detective and a member of the 2016 Cops for Cancer Tour de Rockteam. Unfortunately Central Saanich does not have a rider representative this year however I live in Central Saanich and am looking for the Council's support of one of my fundraisers. I live at the end of a cul de sac called Marie Meadows Rd, and would like to hold a block party on Saturday June 11, 2016 at 1700 hrs until 2300 hrs. I anticipate 100 people - adults and children. I have asked Thrifty Foods to sponsor the BBQand I have spoken with and invited everyone on the street contingent on Council's approval. There are six houses that surround the cul de sac and they are all supportive of the fundraiser. The event willnot go late and traffic can still flow up until the end of the cul de sac which we would like permission to block off for the safety of the attendees. Please find attached a map of the cul de sac and the proposed road closure area. I have also taken into the account the following: 0 Security — there will be up to ten police officers attending 0 BBQ—there will be three BBQsplaced in the cul de sac and a fire extinguisher 0 Facilities — washrooms in the surrounding houses will be used. 0 Noise — all surrounding neighbours have been spoken to regarding the event and my contact information has been given out to contact immediately if there are any noise complaints. Allmonies will be donated to the Cops for Cancer Tour de Rock. The BBQis by donation — $10 is suggested. If you have any questions, please do not hesitate to contact me. I look fonzvardto hearing from you regarding permission to close the end of Marie Meadows cul de sac for this fundraiser. Page 56 of 206 I have also had the residents of the cul de sac sign this letter supporting the fundraiser. Thank you Derek and Leslie) W /./-e z//”’ 6239 Marie Meadows Rd Loree and Mike 6240 Marie Meadows Rd ' and , V BirfanKm E \ 6230 Marie Meadows Rd Trevor and l_%' Janice 6258 Marie Meadows Rd Chanteile and ‘A Jason ‘/ 2' 6239 Marie Meadowydv Page 57 of 206 . 2 I r ._.. -...... x . i rt. 7 u. . Page 58 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the COMMITTEE OF THE WHOLE Meeting Monday, May 9, 2016 Council Chambers PRESENT: Mayor Ryan Windsor, Chair Councillors Holman, Jensen, King, and Paltiel Patrick Robins, Chief Administrative Officer Ruby Shea, Executive Administrative Assistant Bruce Greig, Director of Planning & Building Services Pau Murray, Director of Financial Services David McAllister, Director of Engineering and Public Works Paul Brailey, Constable, Police Services ABSENT: Councillors Graham and Thompson 1. CALL TO ORDER The Meeting was called to order at 6:38 p.m. 2. CLOSED MEETING (if required) 3. APPROVAL OF AGENDA 3.1. Agenda of the May 9, 2016 Committee of the Whole Meeting 430.16 MOVED Main Motion: That the agenda of the Committee of the Whole meeting held on May 9, 2016, be approved. 431.16 MOVED Amendment Motion: That the main motion be amended to add that items 8 and 10 be postponed to a future Committee of the Whole meeting when the Chair of the Public Works & Transportation Division and the Chair of the Administration & Finance Division are in attendance. DEFEATED Page 59 of 206 Opposed: Councillors Holman and King Question on Main Motion: That the agenda of the Committee of the Whole meeting held on May 9, 2016, be approved. CARRIED UNANIMOUSLY 4. PRESENTATIONS AND DELEGATIONS 4.1. Victoria Transit Commission - CANCELLED Commissioner Alice Finall Re: Transit on the Saanich Peninsula Notes by Councillor King for the meeting with the Peninsula Transit Commissioner The Chair advised that Commissioner Finall was unable to attend the meeting. 4.2. Peninsula and Area Agricultural Commission Robert Maxwell, Co-Chair, Peninsula and Area Agricultural Commission, provided a presentation on agricultural sustainability in Central Saanich as follows and responded to questions from the Committee: First Nations had a sustainable system for thousands of years prior to the 1850's agriculture is changing due to various reasons: - disappearing land base - dumping of soils property to property - older farmers retiring - land changes - new owners do not wish to farm - price of produce not what it should be downward pressures are: - No ALR, subdivision and development acceptable - large corporate food stores begin, lower food prices - west coast population growth increases land prices - less economic returns to farmers in Central Saanich the upward supports are: - ALR placed on BC agricultural lands - Official Community Plans and agricultural zoning - Regional / District supports with water supply and agriculture awareness - local farm groups such as Direct Farm Marketing, Agri-tourism, Markets Support agencies, Island Farmers Alliance, ARDCORP Funding, and Peninsula and Area Agricultural Commission Jack Mar, Co-Chair, Peninsula and Area Agricultural Commission, provided information on the Tour of Farms with approximately 30 attendees on June 13, Committee of the Whole Minutes May 9, 2016 Page 2 of 11 Page 60 of 206 2015 as follows and responded to questions from the Committee: Michell Farms - vegetable and berry produce Firbank Farm - eggs and poultry Saanichton Farm - barley - grew 200-300 acres of barley this year (100 tonnes) Eurosa Gardens - growing and shipping of flowers Bev Marley - provided a great lunch from local produce Pendray Dairy Farm - dairy industry Sea Cider Farm and Ciderhouse - cider production (refreshments) On question, Mr. Maxwell advised Council could assist as follows: 1. non-migrating geese - causing serious damage to crops but too many restrictions regarding removal, continue to support geese control initiatives 2. firearms change - support deer initiatives 3. the three District agrologists recently retired - government will only replace one Councillor Jensen joined the meeting at 6:56 p.m. Discussion occurred regarding the viability of an abattoir on Vancouver Island, which would be very costly. The Mayor thanked Mr. Maxwell and Mr. Mar for their presentation. Due to potential perceived employment conflict of interest on the next item, Councillor Paltiel vacated the meeting at 7:06 p.m. 4.3. Steelhead LNG Victor Ojeda, President, and Ian Hill, Senior Technical Advisor Re: Proposed LNG Facility for Saanich Inlet Correspondence Pertaining to this Matter: J McDonald, April 26, 2016 (Referred from the May 2, 2016 Regular Council Meeting) B Juurlink, May 1, 2016 D&J Lucas, May 3, 2016 E&D Gallacher, May 4, 2016 H McGaw, May 4, 2016 M McGaw, May 4, 2016 J&J Rose, May 4, 2016 J Silman, May 6, 2016 (Late Item) Z Yunker, May 6, 2016 (Late Item) E&S Arnold, May 8, 2016 (Late Item) M Squance, May 9, 2016 (Late Item) Notice of Motion Submitted by Mayor Windsor Re: LNG Committee of the Whole Minutes May 9, 2016 Page 3 of 11 Page 61 of 206 Victor Ojeda, President of Steelhead LNG Corporation, noted: they are on the traditional territories of the Coast Salish First Nations it is early in the process, have not yet entered the regulatory process value input, see this as the beginning of dialogue Renee Racette, Chief Executive Officer, Malahat First Nation, stated: introduced Chief Caroline Harry and Councillor Vincent Harry new Council is six months old have very limited information found this initiative scary and alarming - working agressively for the past month natural gas is an exciting opportunity environmental assessment has not yet started Mr. Ojeda stated: acquiring input this is a business looking to export to Asia safety of environment is important Ian Hill, Technical Adviser, stated: vapour is non-explosive and non-flammable stored cryogenically LNG is produced in a number of countries around the world there are many national and international regulations the carriers are double hulled with two sets of containers, no tar gas, travel eight knots in the very early stages, understands peoples concerns Mr. Ojeda stated: conceptional facility components at this stage, draft site, has not yet been decided on the liquid gas facilities will be on barges up against the shoreline there will be no dredging one to three ships would come in every five days there would be a maximum of 24 hours to the loading process ships would not anchor in the inlet, no waiting in harbours, will use the just- in-time approach have spent many hours studying the environmental impacts ask that Council actively participates have earned the right to move forward 432.16 MOVED That the letter writers be able to speak to their correspondence and add any new information, and further set a limit of two minutes per speaker. CARRIED UNANIMOUSLY Committee of the Whole Minutes May 9, 2016 Page 4 of 11 Page 62 of 206 Bernhard Juurlink, Mill Bay stated: the BC Government claims only .3% of the gas escapes but there have not been any measurements taken in BC there was an explosion at the Williams LNG facility in Washington state. Janet Silman, 543 Downey Road, North Saanich, stated: not clear about the possibility of explosions and terrorist attacks why is the government concerned about the east coast but not the west coast concerned of the environmental impacts and safety Zoe Yunker stated: international energy agency has stated that a global switch to natural gas will lead to 3-5 degrees warming inability to look at these projects where climate change is a consideration this would be the largest floating LNG facility in the world 433.16 MOVED That the Committee provide for further questions or comments from the public until 8:30 p.m. with a two minute limit per speaker. CARRIED UNANIMOUSLY Adam Olsen, Tsartlip First Nation, stated: Council represents Tsartlip and Tsawout First Nations doesn't believe Steelhead will approach Central Saanich for any application Saanich First Nation expressed their deep opposition to this the four First Nations on the Saanich Peninsula expressed their deep opposition to this project recognize the Treaty and aboriginal interests on both sides of the inlet this is the worst suited location as it is not an industrial site for the First Nations, it is a sacred mountain Elders have been very clear that this is not the right location Gord Murphy stated: does not support this initiative people transit from Halls Boathouse up the inlet, how do you get around an LNG vessel in a canoe from Hall's Boathouse how do you sail in the Saanich Inlet going 3 knots when a large LNG ship comes through at 8 knots with two tug boats this will interrupt the fishing and boating in the inlet Valerie Park stated: has been a resident in the area for about 30 years listened to technical and scientific aspects lived near a LNG plant in Nigeria, does not wish to repeat the experience what about the seniors' net worth of homes around the Bay Committee of the Whole Minutes May 9, 2016 Page 5 of 11 Page 63 of 206 thousands use the inlet during the year for fishing and boating - how do they compete with the vessels the size of an aircraft carrier Barbara Endy, Willis Point, stated: attended many meetings concerned for the sea life will have a negative impact on the value of her home been advised that respiratory disease will increase been advised the temperature of the inlet will increase, there is a two degree increase limit before the destruction of the environment on the entire planet Barbara Yearling, Mill Bay, stated: at the start CVRD voted unanimously in opposition to Steelhead LNG following correspondence from Steelhead's lawyers, the CVRD changed their position and rewrote their statement John Porter, Willis Point, stated; Willis Point residents are the closest residents to this proposal recently heard humpback whales breathing a mile away noise resonating from the gas turbines will be 24/7 with a flame 100 feet high concerned for the destruction of wildlife this development will heat up the inlet and chlorinate it David Timothy, part of the Saanich Inlet network, stated: attended a Steelhead meeting November 2015 understood the facilities are not to be in narrow waterway (rivers) read an article that their own organization recommends that these facilities should stay away from areas like the Saanich Inlet to keep LNG vapour or spills away from civilization they should keep the standards of their organization Hillary Strang stated: it would be extraordinary to have a Council who are representing a group of people to be forward thinking enough to maintain as your guiding principles reconciliation and reducing green house gases Patrick McLaren stated: lessons were learned when involved with the Petronas LNG facility in Prince Rupert this is a flawed situation - the proponent is undertaking the environmental assessment, which is often termed as science the word 'science' is often being misused and the work being done is under the goal to prove there will be no environmental harm should have a totally independent environmental assessment done by the government in order to criticize and assess it for its validity with no Committee of the Whole Minutes May 9, 2016 Page 6 of 11 Page 64 of 206 monetary interest in the process The Mayor thanked the proponents for their presentation. 434.16 MOVED That the District of Central Saanich expresses opposition to the proposed floating liquefied natural gas facility in Saanich Inlet and the associated pipeline through the Salish Sea. CARRIED Opposed: Councillor Jensen Councillor Paltiel returned to the meeting at 8:38 p.m. 4.4. 4.1 Victoria Transit Commission 435.16 MOVED That Central Saanich Council write a letter of support to the Minister of Transportation and Infrastructure to support the Transit Commission's request for the two cent per litre increase in gas tax funding. CARRIED UNANIMOUSLY 5. PLANNING & DEVELOPMENT 6. COMMUNITY, PROTECTIVE SERVICES & FACILITIES Councillor Holman assumed the Chair. 6.1. R&F Yakelashek - April 22, 2016 Re: Request for Council's Support of Federal Bill of Environmental Rights FCM Resolution Submitted by Councillor Holman Franny Yakelashek, 2523 Belmont Avenue, spoke to her correspondence dated April 22, 2016. 436.16 MOVED That Council direct staff to send a copy of the draft letter attached to the correspondence from R&F Yakelashek dated April 22, 2016 regarding support of the Federal Bill of Environmental Rights to the Prime Minister of Canada, and to the federal Minister of Environment and Climate Change and to the federal Minister of Parliament. CARRIED UNANIMOUSLY 6.2. BCLC - April 14, 2016 Re: Update on EOI Process Committee of the Whole Minutes May 9, 2016 Page 7 of 11 Page 65 of 206 437.16 MOVED That Council is not supportive of a second casino in the Capital Regional District. CARRIED Opposed: Councillors Jensen and Paltiel 438.16 MOVED That considering the BCLC’s expertise in the area of gaming, that the District of Central Saanich request BCLC send Central Saanich a list of common impacts municipalities should consider when a gaming facility is proposed. CARRIED UNANIMOUSLY 7. PARKS & RECREATION 8. PUBLIC WORKS & TRANSPORTATION Mayor Windsor assumed the Chair. 8.1. Commercial Traffic on Hovey Road Re: Next Steps After Expiration of Traffic Order Referred from the May 2, 2016 Regular Council Meeting. 439.16 MOVED That the public be invited to speak to this matter with a limit of two minutes per speaker. CARRIED UNANIMOUSLY Ray Baker, 6309 Hovey Road, stated: the driver of a semi-truck load delivering hay was ticketed which carried a financial cost as well as points requested Council make adjustments to the Traffic Order to allow the ticket be reversed so that the driver's national safety code rating and points could be reversed. The Chair advised that as Chair of the Police Board he does not have judicial power over the Police but the driver could appeal to the courts. Terry Forsyth, 1511 Hovey Road, stated: would like to hear what Council's next step is with the imminent expiration of the Traffic Order 440.16 MOVED That staff investigate options to amend the Central Saanich Traffic and Highways Regulation Bylaw to protect substandard roads from heavy truck traffic. Committee of the Whole Minutes May 9, 2016 Page 8 of 11 Page 66 of 206 CARRIED UNANIMOUSLY 441.16 MOVED That the current Traffic Order regarding Hovey Road be extended from May 21, 2016 for two months. CARRIED UNANIMOUSLY 442.16 MOVED That Council explore with stakeholders a provision to the temporary Traffic Order that would allow for restricted limited local deliveries by larger semi- trucks in excess of the current restrictions (local deliveries using the larger semis on a limited basis). CARRIED Opposed: Mayor Windsor 443.16 MOVED That a stakeholder meeting be scheduled, to be facilitated by the Mayor and stakeholders for the purpose of considering provisions for restricted limited local deliveries on Hovey Road. CARRIED UNANIMOUSLY Terry Forsyth, 1511 Hovey Road, stated: the report Councillor Thompson had from the Ontario Truckers' Association was a very thorough guideline for truckers. 444.16 MOVED That staff be directed to provide a report regarding the proposed changes to the bylaw and what the implications to the current use of the roads that are deemed substandard, and how Council can address that. DEFEATED Opposed: Mayor Windsor; councillors Jensen and Paltiel 8.2. Brentwood Bay Parking Analysis The Director of Engineering and Public Works overviewed his report dated May 3, 2016. Correspondence Pertaining to Brentwood Bay (Parking and Liveaboards): A&E Henderson, March 13, 2016 (Referred from the March 21, 2016 Regular Council Meeting) R&M Gordon, April 14, 2016 P&B McLeod, April 27, 2016 R Hart, May 2, 2016 E&A Henderson, May 3, 2016 I Hadfield, May 4, 2016 Committee of the Whole Minutes May 9, 2016 Page 9 of 11 Page 67 of 206 445.16 MOVED That recommendations 1 through 8 from the "Brentwood Drive Street Parking Review", attached as Appendix A to the "Brentwood Bay Parking Analysis" report dated May 3, 2016 from the Director of Engineering and Public Works, be implemented. 446.16 MOVED Motion to Table: That the motion be tabled to allow the letter writers to speak to their correspondence with a two minute limit per speaker. CARRIED UNANIMOUSLY On question from Anne Henderson, 730 Brentwood Drive, Constable Brailey stated: problematic parking areas on Brentwood Drive were identified around fire hydrants or where traffic flow is impacted parking would remain on the east side of Brentwood Drive closest to Marchant and on the Verdier side as well would not further restrict parking on the west side of Brentwood Drive as it is a no-parking zone residential parking signage from Verdier to the point where the pull-in on Brentwood Drive is located would remain and that south of that sign the 3-4 spot parking be removed and changed to general parking On question, the Chief Administrative Officer responded that the Traffic Safety Committee and Police Services have looked at safety issues on which the recommendations are based. Penny McLeod, 7138 Brentwood Drive, stated: she has no issue with the parking the main problem is with the liveaboards in the Bay with Victoria progressing with enforcement in the Selkirk area, residents are anxious that the problems will multiply in Brentwood Bay 447.16 MOVED Motion to Lift from the Table: That the motion be lifted from the table. CARRIED UNANIMOUSLY Question on the Motion: That recommendations 1 through 8 from the "Brentwood Drive Street Parking Review", attached as Appendix A to the "Brentwood Bay Parking Analysis" report dated May 3, 2016 from the Director of Engineering and Public Works, be implemented. CARRIED UNANIMOUSLY Ian Hadfield, 7050 Brentwood Drive, expressed concern with: Committee of the Whole Minutes May 9, 2016 Page 10 of 11 Page 68 of 206 fecal contamination in the Bay from the liveaboards navigation around mooring buoys in the transport lanes 9. WATER & WASTE MANAGEMENT 10. ADMINISTRATION & FINANCE 10.1. Policy Re: Municipal Appointment to Police Board It was the consensus of the Committee members that they support the current process of appointing municipal appointees to the Police Board. 10.2. Transfer of Sewer Infrastructure Assets The Director of Financial Services overviewed the report dated May 2, 2016 from the Director of Financial Services and the Director of Engineering and Public Works, and responded to a question from a member of the Committee. 448.16 MOVED AND SECONDED That the proposed transfer of sewer infrastructure assets be endorsed, and staff be directed to conduct due diligence and prepare a transfer agreement for consideration at a future Council meeting in 2016. CARRIED UNANIMOUSLY 11. NEW BUSINESS 12. ADJOURNMENT On motion, the meeting adjourned at 9:53 p.m. Ryan Windsor, Mayor Liz Cornwell, Corporate Officer Committee of the Whole Minutes May 9, 2016 Page 11 of 11 Page 69 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the COMMITTEE OF THE WHOLE Meeting Tuesday, May 24, 2016 Council Chambers PRESENT: Mayor Ryan Windsor, Chair Councillors Holman, Jensen, King, Paltiel and Thompson Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer Paul Murray, Director of Financial Services Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works Bonnie McKenzie, Manager of Community Services Constable Paul Brailey, Police Services ABSENT: Councillor Graham 1. CALL TO ORDER The meeting was called to order at 7:21 p.m. 2. CLOSED MEETING (if required) 3. APPROVAL OF AGENDA 3.1. Agenda of the May 24, 2016 Committee of the Whole Meeting 484.16 MOVED AND SECONDED That the agenda of the Committee of the Whole meeting held on May 24, 2016, be approved. CARRIED UNANIMOUSLY 4. PRESENTATIONS 5. PLANNING & DEVELOPMENT 5.1. Draft Bylaws No. 1877 & 1878 to Establish Advisory Commissions Page 70 of 206 The Director of Planning and Building Services provided an overview of his report and responded to questions from members of the Committee. Councillor Jensen joined the meeting. 485.16 MOVED That staff provide input to Council regarding how to incorporate affordable housing in the bylaw in terms of expanding the mandate of the Advisory Planning Commission. CARRIED Opposed: Mayor Windsor and Councillor Thompson 486.16 MOVED That the bylaw reflect a minimum of five (5) and a maximum of seven (7) members on the Agricultural Advisory Commission. CARRIED Opposed: Councillor Thompson 487.16 MOVED That the quorum for an Agricultural Advisory Commission be 50% plus one members. CARRIED UNANIMOUSLY 488.16 MOVED Main Motion: That the Committee of the Whole support the revisions in draft Advisory Planning Commission Bylaw No. 1877 and Agricultural Advisory Commission Bylaw No. 1878. 489.16 MOVED AND SECONDED Motion to Sever: That the main motion be severed to address each bylaw separately. CARRIED UNANIMOUSLY 490.16 MOVED That the Committee of the Whole support the revisions in draft Advisory Planning Commission Bylaw No. 1877. CARRIED UNANIMOUSLY 491.16 MOVED That the Committee of the Whole support the revisions in draft Agricultural Advisory Commission Bylaw No. 1878. CARRIED Opposed: Councillor King 6. COMMUNITY, PROTECTIVE SERVICES & FACILITIES Committee of the Whole Minutes May 24, 2016 Page 2 of 6 Page 71 of 206 Councillor Holman assumed the Chair 6.1. District Facility Lease Agreements The Manager of Community Services provided an overview of her report and responded to questions from members of the Committee. 492.16 MOVED Main Motion: That staff be directed to explore the municipality assuming a portion of the building maintenance costs in the new lease agreements. 493.16 MOVED Amendment Motion: That the main motion be amended to add ", and further, that the Committee of the Whole be provided with financial information from those groups the District has lease agreements with". CARRIED UNANIMOUSLY 494.16 MOVED Amendment Motion: That the main motion be amended to add ", information regarding potential rental payments for use of facilities". CARRIED UNANIMOUSLY Councillor Paltiel joined the meeting. 495.16 MOVED Amendment Motion: That the main motion be amended to add ", information regarding current and anticipated maintenance or other costs". CARRIED Opposed: Councillor Paltiel Question on Amended Main Motion: That staff be directed to explore the municipality assuming a portion of the building maintenance costs in the new lease agreements, and further that the Committee of the Whole be provided with the following: 1. the financial information from those groups the District has lease agreements with; 2. information regarding potential rental payments for use of facilities; and, 3. information regarding current and anticipated maintenance or other costs. CARRIED UNANIMOUSLY Due to a conflict of interest during a brief discussion on the Central Committee of the Whole Minutes May 24, 2016 Page 3 of 6 Page 72 of 206 Saanich Lions Club lease, Councillors King and Paltiel excused themselves from Council Chambers at 8:12 p.m. Councillors King and Paltiel advised they are members of Central Saanich Lions Club. On question as to when the Central Saanich Lawn Bowls lease expires, the Chief Administrative Officer advise the information was not available at the time. Councillors King and Paltiel returned to the meeting at 8:13 p.m. 7. PARKS & RECREATION 8. PUBLIC WORKS & TRANSPORTATION 8.1. Assessment of Lighting Conditions on Mount Newton Cross Road Report dated May 13, 2016 from the Director of Engineering and Public Works 496.16 MOVED That lights be installed at the approximate locations identified in Appendix A of the report from the Director of Engineering and Public Works dated May, 17th, 2016 titled "Assessment of Lighting Conditions on Mount Newton Cross Road." CARRIED UNANIMOUSLY 497.16 MOVED That modest model respite benches be installed at both sides of Mount Newton Cross Road near the Saanich Peninsula Hospital. DEFEATED Opposed: Mayor Windsor; Councillors King and Paltiel Mayor Windsor left the meeting. 498.16 MOVED That modest model benches be installed at both sides of Mount Newton Cross Road at transit stops near the Saanich Peninsula Hospital. CARRIED Opposed: Councillors Holman and Paltiel Mayor Windsor returned to the meeting. 9. WATER & WASTE MANAGEMENT 10. ADMINISTRATION & FINANCE Councillor Thompson assumed the Chair. Committee of the Whole Minutes May 24, 2016 Page 4 of 6 Page 73 of 206 10.1. Grant Program Review The Director of Financial Services provided an overview of his report and responded to questions from members of the Committee. 499.16 MOVED That Council; 1. Endorse Option Two (Shift Core Operating Grant Organizations to a Contract Basis and Narrow the Existing Policy); 2. Direct staff to advise all recipients of previous grant funding of the change in program focus and encourage them to apply for 2016 seed funding or project based grant awards; and, 3. Identify which organizations the District wishes to enter into service contracts with. CARRIED UNANIMOUSLY 500.16 MOVED That staff provide all members of Council the 2015 Grants-in-Aid spreadsheet and Council prepare to make recommendations at the June 13, 2016 Committee of the Whole meeting, and staff provide information regarding what is meant by service to the District. CARRIED UNANIMOUSLY 10.2. Notice of Motion Submitted by Councillor Paltiel Re: Council-to-Council Meeting Between Central Saanich and Saanich, Including PAAC 501.16 MOVED That the Notice of Motion submitted by Councillor Paltiel be considered at the May 24, 2016 Committee of the Whole meeting. CARRIED UNANIMOUSLY 502.16 MOVED Main Motion: That staff be directed to facilitate a Council-to-Council meeting with the District of Saanich and further that invitations be sent to the Peninsula and Area Agricultural Commission to discuss common agricultural issues and interests. 503.16 MOVED Amendment Motion: That the main motion be amended by inserting the words "and include the Healthy Watershed Committee" after the word "Commission". CARRIED UNANIMOUSLY Question on Amended Main Motion: That staff be directed to facilitate a Council-to-Council meeting with the District of Saanich and further that invitations be sent to the Peninsula and Area Committee of the Whole Minutes May 24, 2016 Page 5 of 6 Page 74 of 206 Agricultural Commission and the Healthy Watershed Committee to discuss common agricultural issues and interests. CARRIED UNANIMOUSLY 11. NEW BUSINESS 12. ADJOURNMENT On motion, the meeting adjourned at 8:47 p.m. Ryan Windsor, Mayor Liz Cornwell, Corporate Officer Committee of the Whole Minutes May 24, 2016 Page 6 of 6 Page 75 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the HEALTHY WATERSHED COMMITTEE Meeting Wednesday, March 23, 2016, at 7:00 PM Council Chambers PRESENT: Chair Ian Cole Ilya Amrhein, Agricultural Advisory Committee Representative Doug Hamilton, Advisory Planning Commission Representative Ian Bruce, Peninsula Streams Society Roni Anderson, Citizen-at-Large Councillor Bob Thompson, Council Liaison Councillor Alicia Cormier, Council Liaison David McAllister, Director of Engineering & Public Works Pamela Bell, Administrative Assistant/Recording Secretary 1. CALL TO ORDER 3. APPROVAL OF AGENDA 3. ADOPTION OF MINUTES February 24, 2016 Meeting. February 24, 2016 Meeting. 7. NEW BUSINESS Committee Review and Discussion on RFP for Maber Flats. Committee Review and Discussion on RFP for Maber Flats. 6. ROUND TABLE 8. ADJOURNMENT Page 1 of 2 Page 76 of 206 Chair Healthy Watershed Committee Minutes March 23, 2016 Page 2 of 2 Page 77 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the ADVISORY PLANNING COMMISSION Meeting Wednesday, April 20, 2016, at 7:00 PM Council Chambers PRESENT: Members: Roni Anderson, Allison Habkirk, Doug Hamilton, John Hannam, Bill Lipp, Jerry Mussio, Courtland Sandover-Sly, Ron Spelt Denise Tidman Staff: Bruce Greig, Director of Planning and Building Services Jill Walker, Recording Secretary ABSENT: Councillor Carl Jensen Councillor Bob Thompson 1. CALL TO ORDER 1.1. The meeting was called to order at 7 p.m. 2. ADOPTION OF AGENDA 2.1. Adoption of the agenda. APC 5.16 MOVED AND SECONDED That the agenda be adopted with the addition of 8.2 Agricultural Advisory Commission. CARRIED UNANIMOUSLY 3. ADOPTION OF MINUTES 3.1. Adoption of Minutes from APC Meeting March 16, 2016. APC 6.16 MOVED AND SECONDED That the minutes of March 16, 2016 be adopted with one minor amendment to Page 78 of 206 correct the spelling of Roni Anderson's name. CARRIED UNANIMOUSLY 4. BUSINESS ARISING FROM THE MINUTES 4.1. None. 5. CORRESPONDENCE 5.1. None. 6. UNFINISHED BUSINESS 6.1. 7247 West Saanich Road - OCP Amendment & Rezoning The Director of Planning and Building Services provided a history of the application, noting the commission's motions in the June 24, 2015 minutes requesting a heritage assessment be completed, supporting the townhouse proposal, and wanting to see restrictions for height, mass, and density relative to the neighbourhood. The applicant has submitted revisions addressing the concerns in those motions and also including a proposed pathway from West Saanich through to Stelly's X Road. The applicant, Matt Peulen, was present and gave a brief refresher of the application. He also described the present state of the house showing various interior pictures. He referred to the completed assessment pointing out the heritage elements but said that the house has had many alterations over the years and is not in its original state. Mr. Peulen said his plan was still to relocate the house to a property in the Brentwood area. Discussion ensued amongst the members with questions about what the new zoning would be called, the mechanism to prevent future conversion of the rental apartments to strata condominiums, and the privacy of existing houses on the adjacent Dignan Road. The massing of the apartment is still proposed to be twice that of Dignan and would sit on the high point of the land. More comments of concern included the existing "Frank Verdier" house and its value to the Central Saanich heritage community. Concern was expressed that the plan to move it is too vague and if the house was to be moved off the homestead, it may reduce its heritage value. Also, when Brentwood House to the north was built the architect considered the heritage house elements in their design. All that would be lost with this proposal. Another concern was the ambiguity of the proposed allowable density. It was suggested that for future applications, a chart comparing the proposal with other similar buildings in the area be provided for comparison. Supportive comments included the rental aspect and the need for such housing in Brentwood. Some members were pleased with the response of the Advisory Planning Commission Minutes April 20, 2016 Page 2 of 4 Page 79 of 206 applicant that addressed their original concerns and with the new scaled-back design. It was then APC 7.16 MOVED AND SECONDED That the Advisory Planning Commission recommend to Council that it is happy with the changes the proponent has made to the proposal with the revisions to architectural massing, materials, details, reduced building height, landscape design and relationship to public streets and adjacent residential uses. CARRIED 3 Opposed (Hamilton, Habkirk, Anderson) APC 8.16 MOVED AND SECONDED That the APC recommends that a clear plan for preserving the existing heritage house be brought forward before Council considers amending the OCP and granting the requested rezoning. CARRIED 1 Opposed (Hamilton) 7. NEW BUSINESS 7.1. Residential Densification Infill Referral from Council March 21, 2016 Resolution 234.16 “That the Residential Development Application Evaluation Guidelines dated March 2003 be referred to the Advisory Planning Commission for information". The commission expressed positive comments about the guidelines as a tool and hopes it will be used by staff. 7.2. 6893 Hagan Road - Development Variance Permit The Director of Planning & Building Services provided an overview of the application. Trish Puckett of Puckett Design applied on behalf of Trent Van Helvoirt for a Development Variance Permit to reduce the minimum required setback from a watercourse from 15m to 11.6m to allow for the addition of a partially covered deck at the rear of the home. He added that there are no concerns identified for impact on the stream - a watercourse with habitat value. The applicant added that the neighbour recently removed the hedge which is visible in the site photos. It was then Advisory Planning Commission Minutes April 20, 2016 Page 3 of 4 Page 80 of 206 APC 9.16 MOVED AND SECONDED That the APC recommend to Council its support for the application and as a condition the applicant implement the works as recommended by the project biologist to improve the creekside habitat, including removal of invasive species and replanting with appropriate native species. CARRIED UNANIMOUSLY 8. REPORTS ON PLANNING RELATED INITIATIVES 8.1. Healthy Watershed Committee for the Implementation of the Integrated Stormwater Management Plan Doug Hamilton reported that at the last meeting the committee discussed Maber Flats and the Request for Proposals. It was recommended to have the design before the RFP goes out. There were discussions about stream flows, gradients, and volumes. The two First Nations bands were not represented as hoped but the emphasis is to have them there for the plantings and knowledge of historical use before drainage was modified in that area. There will be a community educational component as well for overall inclusiveness. 8.2. Agricultural Advisory Committee Bill Lipp advised that the AAC will be meeting the following evening, April 21, 2016. 9. NEXT MEETING 9.1. The next meeting of the APC is tentatively scheduled for Wednesday, May 18, 2016. 10. ADJOURNMENT 10.1. Adjournment of the Meeting APC 10.16 MOVED AND SECONDED Upon motion the meeting adjourned at 8:05 p.m. CARRIED UNANIMOUSLY Denise Tidman, Chair Advisory Planning Commission Minutes April 20, 2016 Page 4 of 4 Page 81 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Meeting Thursday, May 12, 2016 Training Room, Municipal Hall PRESENT: Councillor Thompson Ginny Alger Andy Chase Elaine Gallagher Leta Kenney Bill Lipp Ron Spelt ABSENT: Chair Susan Mason Anna Clemente Sheila Ledbetter Beverly McEntire James McNulty Daniel Olive Joni Olsen Nancy Shears Jacques Van Campen Frank Wright STAFF: Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer 1. CALL TO ORDER AND ELECTION OF CHAIR The meeting was called to order at 7:00 p.m. The Chief Administrative Officer advised that as Committee Chair Susan Mason was unable to attend the meeting, the Committee was required to elect a Chair to conduct the meeting. Ron Spelt was acclaimed Chair. 2. APPROVAL OF AGENDA 2.1. Agenda of the May 12, 2016 Economic Development Advisory Committee Page 82 of 206 Meeting EDAC1.16 MOVED AND SECONDED That the agenda of the May 12, 2016 Economic Development Advisory Committee be approved. CARRIED UNANIMOUSLY 3. ADOPTION OF MINUTES 3.1. Minutes of the February 11, 2016 Economic Development Advisory Committee Meeting EDAC2.16 MOVED AND SECONDED That the Minutes of the Economic Development Advisory Committee Meeting held on February 11, 2016, be adopted. CARRIED UNANIMOUSLY 4. UNFINISHED BUSINESS 4.1. EDAC Duties and Responsibilities The Chief Administrative Officer advised that when the Terms of Reference for the Committee were drafted, Council was clear there should be no duplication of duties among Council Committees. Committee members should consider: if they see a unique or different function for EDAC compared to other Committees what the Committee's role, if any, should be regarding delivery of economic development in the community Discussion occurred as follows regarding the future role of EDAC: develop action plan and ideas regarding how approved priorities (EDAC priorities considered by Council) could be addressed act as advisor on large community projects act as resource for new businesses wishing to operate in community, e.g. information re regulatory processes, removing barriers assist in shaping Saanichton Village Plan Discussion also occurred with regard to: suggestion that Advisory Planning Commission could include members with economic development expertise potential for establishment of a Central Saanich business association It was the consensus of members that EDAC future duties and responsibilities be a topic of discussion at the next meeting. 5. NEW BUSINESS Economic Development Advisory Committee Minutes May 12, 2016 Page 2 of 3 Page 83 of 206 5.1. EDAC Priority Ranking Survey Results Discussion occurred regarding presentation of the survey results to Council. It was the consensus of the Committee that Susan Mason, Elaine Gallagher, Ron Spelt and Dan Olive work on the Committee's presentation to Council. 5.2. B McEntire - February 23, 2016 Re: Resignation from EDAC The Chief Administrative Officer advised that Council is aware of Mrs. McEntire's resignation. Discussion occurred regarding: reconsidering the membership makeup of the Committee when the future role of the Committee is discussed at the next meeting potential for an Agricultural Advisory Commission member to sit on the Economic Development Advisory Committee 6. NEXT MEETING It was the consensus of members that the next meeting be held at 7:00 p.m. on Thursday, June 9, 2016. 7. ADJOURNMENT On motion, the meeting adjourned at 8:07 p.m. Chair Economic Development Advisory Committee Minutes May 12, 2016 Page 3 of 3 Page 84 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the CENOTAPH COMMITTEE Meeting Monday, May 30, 2016, at 2:00 PM Council Chambers PRESENT: Members: Councillor Jensen Les Fernstrom Ed Widenmaier David Spence Norma Sealey Malcolm Green John Hannam Staff: Bonnie McKenzie, Manager of Community Services ABSENT: Councillor Graham 1. CALL TO ORDER Councillor Jensen called the meeting to order. 2. APPROVAL OF AGENDA 2.1. May 30, 2016 Cenotaph Committee Agenda CEN1.16 MOVED That the agenda for the May 30, 2016 Cenotaph Committee meeting be approved. CARRIED UNANIMOUSLY 3. UNFINISHED BUSINESS - None 4. NEW BUSINESS 4.1. Introduction of members Each member introduced themselves, shared their backgrounds, areas of interest and group affiliation (if any). 4.2. Election of a Committee Chair and Vice-Chair Page 85 of 206 Carl Jensen was acclaimed to the position of Chair. John Hannam was acclaimed to the position of Vice-Chair. 4.3. Review Terms of Reference of Cenotaph Committee The Chair drew members attention to the Terms of Reference included in the Agenda package and inquired as to whether anyone required clarification. No questions were raised. 4.4. Overview of progress on the cenotaph project to date. (Staff Liaison, B. McKenzie) Ms. McKenzie provided a brief overview of the cenotaph project progress to date leading to the formation of the Cenotaph Committee. 4.5. Consideration of short-term goals of the Committee. CEN2.16 MOVED That it be recommended to Council, that the community, including schools, be invited to submit their cenotaph design ideas, with entries to be received for a one-month period. CARRIED CEN3.16 MOVED Main Motion: That it be recommended to Council, that the grassy area located between the outfield fence of ball diamond #5 (Edith Cooke Diamond) and the east perimeter fencing of Centennial Park, at the northwest corner of the Wallace Drive/Hovey Road intersection, be selected for the cenotaph. CEN4.16 MOVED Amendment Motion: That the main motion be amended by adding the words "and further, that the Municipal Hall site be added for consideration". DEFEATED CEN5.16 MOVED Postponement Motion: That the main motion "That it be recommended to Council, that the grassy area located between the outfield fence of ball diamond #5 (Edith Cooke Diamond) and the east perimeter fencing of Centennial Park, at the northwest corner of the Wallace Drive/Hovey Road intersection, be selected for the cenotaph." be postponed for consideration until all members have had an opportunity to visit proposed sites. CARRIED UNANIMOUSLY CEN6.16 MOVED That it be recommended to Council that the current cenotaph design be Cenotaph Committee Minutes May 30, 2016 Page 2 of 3 Page 86 of 206 rejected. CARRIED CEN7.16 MOVED That it be recommended to Council that the public invitation for design ideas indicate that donations for the cenotaph project are still needed. DEFEATED CEN8.16 MOVED That it be recommended to Council that the Cenotaph Committee be advised of the balance of donations received to date for the cenotaph project. CARRIED UNANIMOUSLY 5. NEXT MEETING It was the consensus of the Committee that the date of the next meeting will be set at the call of the Chair. 6. ADJOURNMENT On motion, the meeting was adjourned at 3:37 p.m. Chair Cenotaph Committee Minutes May 30, 2016 Page 3 of 3 Page 87 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: Chief Administrative Officer From: Ron French Priority: Strategic Fire Chief Operational Date: May 18, 2016 Re: Fire Services Agreement between the Corporation of the District of Central Saanich, the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal RECOMMENDATIONS: That the District of Central Saanich enter into a Fire Services Agreement with the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal for the provision of resources by a party to another party to respond to an emergency incident, class of event or category of event as determined by the Fire Services Committee pursuant to this agreement. BACKGROUND: This is the first agreement established between The District of Central Saanich and the Towns and Districts identified. The proposed Fire Services Agreement has been prepared based on the principles of collaboration between interested parties and the concept of identifying operational and financial efficiencies through the delivery of shared municipal services. The underpinning of this agreement is to enhance the level of available fire protection and life safety resources within the participating communities without incurring additional costs and in an equitable manner that ensures no one community unfairly benefits or receives services at the expense of another. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 88 of 206 To: Patrick Robins, Chief Administrative Officer May 18, 2016 For: June 06, 2016 Regular Council Re: Fire Services Agreement between the Corporation of the District of Central Saanich, the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal DISCUSSION: The proposed Fire Services Agreement is based on a systems approach that considers holistically the fundamental components of fire services delivery that when shared will result in a mutual benefit to the participating agencies. The participating agencies to this proposed agreement share many service delivery and operational commonalities to leverage upon, including but not limited to, shared fire dispatch services, common and interoperable radio communications platforms, compatible operational policies and guidelines, joint training and exercising, and, a general willingness to work cooperatively with each other to provide cost efficient fire services to their respective residents. Through this agreement and the Fire Services Committee the Fire Chiefs are empowered to develop schedules detailing agreed upon operational policies and guidelines in which one or more of the participating agencies have determined there is a mutual benefit to the respective agencies and communities. Such benefits may include, but are not limited to, enhanced fire fighter and public safety, reduction in fire dollar losses, reduced insurance costs and improved insurance underwriting ratings, and improved fire response times for outlying border/boundary areas. Operational strategies to achieve such benefits may include, but are not limited to, joint training exercises to ensure compatible operations and agency familiarization, mutual aid and automatic aid response procedures for high hazard occupancies and structures, sharing of specialty equipment and apparatus, regionally focused specialty programs and resources such as hazardous materials response, technical rescue programs, closest fire station/apparatus response, automated standby and/or resource allocation move up systems. Working collectively in this agreement with a centralized dispatch, automatic aid, mutual aid model, departments share the ability to maintain staffing levels, minimize overtime costs and maintain emergency response capability within the participating communities. There are provisions in the agreement to address replacement of any extra ordinary consumables, reimbursement for deductibles or repair any damage to equipment that may result while providing assistance. The proposed agreement is complimentary and does not restrict any party to participate in any other fire service, mutual aid, automatic aid or memorandum of understanding with another party. The term of this agreement will be five years and shall renew automatically for an additional five year term under the specifics of Section 3. A party may terminate its participation in the agreement at any time after the initial term of the agreement, by giving not less than six months’ notice in writing to the other parties. CONCLUSION: The proposed agreement considers equity and fairness in the sharing and distribution of resources of each jurisdiction. The mutual sharing of resources through this agreement allows communities to be fiscally responsible while providing excellent service. Page 89 of 206 To: Patrick Robins, Chief Administrative Officer May 18, 2016 For: June 06, 2016 Regular Council Re: Fire Services Agreement between the Corporation of the District of Central Saanich, the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal ALTERNATIVES TO STAFF RECOMMENDATION: 1. Council directs staff to participate in the Fire Service Agreement with the District of Saanich, Township of Esquimalt, Oak Bay and the Town of View Royal to enhance the level of life safety and property protection available to citizens in the participating jurisdictions. 2. Council could choose to direct staff to reconvene with the other parties to this agreement to address a specific concern from Council with regard to the draft Fire Services Agreement before Council. 3. Council could choose to receive the report for information and not participate in the proposed agreement. This action is not recommended as it limits the option of Council to meet strategic objectives. ATTACHMENTS: Fire Services Agreement Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 90 of 206 Page 91 of 206 Haj.Fire Services Agreement THE TOWN ??fj.OF VIEW ROYAL 45 View Royal .-1Avenue Victoria, B.C. V9B'.".'-‘.51A6 [it-?-I'F?(Hereinafter called “Party”) WHEREAS each of the above municipal fire departments are responsible to maintain their own firefightingrLqJr+-:|pi1hImwequipment and personnel. AND—|1;:.l--I-1.-J2WHEREAS each of the above municipal fire departments shall I.r.—.-.I.‘u|.-—consider it to be bene?cial IuI'l'juI'-IJI"?'I"-Ii?f*'IuZIto co-operate in the fighting of fires and in the performance at otherI emergencyI1-La. incidents. ANDXIII-'.ZI"lIIuj-'l"-'-%'¥'I-I"'i‘?'hWHEREAS each of the above municipal fire departments shall make available the -I-I-I-I-I-I-I-i-'-'I.I-I-I-I-"I-1'-I-I--1-Inecessary resources to fulfillthe obligations of this Agreement. AND WHEREAS each of the above municipal fire departments shall be committed to £¥?E'EE'demonstrating equity ' through the reasonable commitment, and the distribution''''F.*..-of resources within their jurisdiction mmto ensure that no participant unfairly'Ill-—IZJfI-—?JJ-EI-J—-benefits at the expense of the other 3?‘participants. ANDIn-rj-aunt;WHEREAS the Parties acknowledge that,-.2-Ir:-Iqa--z|.—-|.l'while the underpinning of this Agreement is to provideI'l'l'I'l"I-'mutual benefitI-I-'-I-.and equitable sharing l'r-I-I--I-j--of fire services between the Parties by way of cost neutrality, this will not preclude a responding Party from bringing fon/vard for discussion purposes or consideration of the requesting Party, any extraordinary staffing or related costs incurred to maintain its own fire protection and emergency response capability while providing service within a requesting Party’s jurisdiction. AND WHEREAS the goal of the Fire Service Agreement is to provide service to enhance the level of life safety and property protection available to citizens in the participating jurisdictions AND WHEREAS the goal of the Agreement is to ensure that available resources from one aE-_...._.._jurisdiction are used to complement a neighbouring jurisdiction's ability to provide appropriate levels of fire and emergency-related response resources,..,EEin a timely manner.PW NOW'-"I'I'-ETHEREFORE inI.-H-I-‘I--I:-I-I.'.I-III-I-I-——.I-U-dun-I-h.:'rconsideration of the mutual agreements contained herein, the parties heretoIuHlIuI-I.II.I.'J.-I'H—I-covenant and agree as follows: DEFINITIONS:I-H1 ' 1. In this Agreement, including in the recitals hereto,—I theh followingtil‘-b'II.capitalized terms shall have the following respective meanings: "‘:a) “Agreement” means this agreement, including the recitals, as the same may be amended from time to time by the Parties and references'3'?to &':=".E.'."-..'..'.'#..-..sections or subsections, means sections or subsections of this agreement; Page 92 of 206 |_|?.jFire Services Agreement b)I “Assistance”u.-.I.-I.|.r.—a-.qmeans the provision f*q"II.l'-I.of resources by a party to another I.|1-party to respond to an emergency incident, class of event TQLor category of event asI=II.'-'|l".'|-."F.'I.3|:"':=|'_""determined by the Fire Services Committee; I “Fire‘I-."H-|'—I-I-rChief’ means the Fire‘I-IH-II-j'II'—l'I-IrChief or delegate of any of the Fire Departments;I.p..u|.. " "Dispatch Centre" means Saanich Fire Dispatch, or any entity or "*organization replacing or succeeding the same; 1 "T_fl.I“Officer in ‘—.Charge” means the individual in charge of a Resources. 1‘)I “Parties”I'I-'rI-I-I-.I-I-'-means, collectively, TheIn'I""'l"I"ICorporation of the District-I‘-I-I-'rof Central Saanich, The Corporation of the Township of Esquimalt, The Corporation of The District of Saanich, The Corporation of the District of Oak Bay and %~;3,%a".'5:===The Town of View Royal and “Party” means any one of them; "9) “Providing Party” means a Fire Department providing resources in $:l!:.":'i'.f'.-.£'l;':l.'IE?-I.!|""response to a request to assist another Fire Department; Hh) “RequestingIII Party” means the‘In Fire Department'I'|-I"'I-H requesting" assistance-I:U"-- :?..1:.:'..-"'.-...."from another Fire Department; ' “Resources” means all personnel and equipment that are available or ‘-1-T:'."-.::'-'r.'-".potentially available, for assignment to incidents -u-.'—to which the emergency services organizations responds to deliver emergency services, including rescue, fire suppression, emergency medical'=£.'-.'."care. and other forms of hazard control and mitigation. "J) “Workers Compensation Board Claim” means any claim by or on behalf of .any Firefighter in relation to a workplace injury...,'.‘3!.':'.*l'.‘l.""'or death suffered in E'connection with any response. TERMI"h."'a“AND TERMINATION 2. This Agreement shall have an initialterm of five years, and shall renew automatically for '.'J':E"—":'1'-—"£‘Ei""""""""five year terms unless terminated in accordance to section 3. 3. A Party may terminate its participation in this Agreement at any time after the initial term of this Agreement, by giving not less than six months’ notice in writing to the other Parties. ' II-I.I.Iu.uI-I.GENERAL PROVISIONS: 4.' Each1- party-h-I-I-|'-l-H--agrees to provide such resources-I---|'-r-—-I-I-Ito a requesting party--I—I-I-"-I-I-Ias are available at theJ.u.|.--I-3time of the request. Page 93 of 206 I'I-E-E-jFire Services Agreement 5.I --I-|.u-No remuneration orr.lrj.I-.Icompensation I.|..|.—q_|-I.is payable by either Party toa.|..|.-any other -|.qI.--Party for the assistancejir-j-Lh rendered to its firerl-1..-I-j.IJdepartment pursuant to this Agreement.-I ' This Agreement is complementary and does not restrict any Party to participate in any ::u'.?.."n='=-.=!I:-::.'..'."::I:.'.".'."'-'other Fire Service, Mutual Aid, Automatic Aid or Memorandum of Understanding. “ Each Party shall use incident Command System (ICS) and British Columbia Emergency Management (BCEMS) principles while providing Assistance to a Requesting Party. Upon arrival of the authority having jurisdiction a transfer of command may occur. ‘ If, in the opinion of the Officer in Charge of the Providing Party, the safety of their Fire Fighting personnel is a concern, or good firefighting practices are not applied, the Officerif in Charge of the Providing3.-'*E'5.‘I:FParty shall have sole discretion as to the utilization andI-If-Ideployment of their'T—?1I-Resources. Resources supplied by a Providing Party pursuant to this Agreement may be recalled at --~.-.-:-..-n:1=:.:r::u:.=-'-*~any time when the Fire Chief of the%'E-'5.1'Providing Party has determined in his ::.*-*or her sole discretion'i'-I'r'I'I'I.Z'Ithat the Resources are requiredI.-'-IJ in the Providinglull Party’s'1-|'-.-.l'|.I1.—area ofjurisdiction. *'10.As soon as the emergency has been brought under control, Resources supplied for assistance".':.:==-::I:.¢-=r;'..“..:.."':='."""under this Agreement shall be released as soon as possible. 11.Each Party shall have the right to use the closest water supply to a fire, regardless of "E§E?i£the jurisdiction in which the fire is located, ifthe factors of time, lifeand safety warrant. ‘Fl-uh12. ParticipatingI-I Parties-E-I-‘I-I-rd-Iwhile providing assistance to a- Requesting Party-J will meet or exceed the training requirements for a Full Service Department in accordance to the Office .1._§:I,*-I_I_:.':..*:.".°of the Fire Commissioner “Structure Fire?ghter Competency and Training Playbook” (current edition). 13.The'* Requesting Party upon request by the Providing Party(s) will provide replacement of any *.'EHE”£'.?T:'*'extra-ordinary consumables, reimbursement for deductibles or repair any damages—~.a:r:r*.-.-=.s.-=_to equipment that may result while providing Assistance. WHFIZFIRE SERVICES+saas:1=_Itr=r“-*COMMITTEE: ".'—.lrh-I-Ilii-r-1-1-E—"'-r14.The Parties shall establish a Fire Services Committee, which4|-I-—'-I--I-I-I-I--|"'-Ishall be composed of the Fire Chiefs (or their respective designates) of the Parties. The Committee shall be entitled to request assistance from other Firefighters within the Fire.Departments, or representatives from the Dispatch Centre,1:T"‘:.E..;as it considers necessary or appropriate,‘:E"._for Hthe purposes of addressing any issue before it. The Fire Services Committee shall —-I-I-.I-Ioperate on a consensus- basis for I-In-I-'rI-Ir‘--.issues that affect all Parties. 15.The Fire Services Committee shall be responsible for establishing the operational "i.policies and guidelines for fire and emergency response activations, including: -Ia) identifying1":-I-I-I.--I-'.?rwhat constitutes an Emergency-—-jail incident; Page 94 of 206 Fire'-'I-jjServices Agreement rb) identifyingI.rI-p-I--j.—jI-jlrthe appropriate type of response that may -ininclude butI-2&-is not limited to Mutual Aid, Automatic Aid, Predetermined'*-'l'I'h.I?'I'—..'l'l-'1'Alarm Levels, Closest truck —.—.|.responserr.|-:_i-I-‘I-I-.models. -I recommending the'|-I-1-I--I--I-I—I-I-'rappropriate responses from the RequestingI-I-I-I-I-I‘-II-IvParty and jugResponding Parties toI|a-.p.‘-—a-.|Emergency Incidents; [ ¥'*"I'-'|hf'IZ'I"¥"'-'?=expanding or limiting the coverage area for emergency responses; I'l-I"-I.'I-I-I--Z-I-restablishing the necessary Uniformj Operational Guidelines to cover |_.|.I-|.q_responses; I‘)' working with the Dispatch Centre to ensure appropriate dispatching of -2.1.EmergencyIH"I-.="II-I-'-I-I-.-I-I-—-H-Incidents; N 9) setting training standards and requirements, including a reliable -"*method for rapidly identifyingF-I-'-I-II‘the training levels of personnel from each of the '%=="—*-=+=l-'Responding Departments; IIh) establishing or confirming communication protocols at the scenes of F?Emergency Incidents;tELl TfFFF ==r:-::.-p.u-::-recommending revisions to the governing bylaws of each Fire Department-- to ensure that the objects of this Agreement can be fully realized; J) -I-Imlj-I-I-E-‘I.--'--I—-?-I-I--1.I-I-I1making recommendations to update or amend this Agreement and; k) reviewing and analysing fire and emergency responses as part of this Agreement and any issues arising in connection with such responses 16.The Fire Services Committee is authorized to establish and revise operational policies and guidelines "to facilitate the delivery of services identified in this Agreement. Each party agrees to adhere to :*any operational policies and guidelines established by the Fire Services Committee as agreed to in Section 15.E LIABILITYJZIEI-I AND IDEMNITY:I- 17. Notwithstanding anything in this Agreement, no Party and no Providing Party (including -Iirj.-_|-I‘:-.-I-I-I-I.-?-—-uits Firefighters, volunteers, agents or representatives) shall be liable for failing to respond to a fire or emergency related request or for providing a level of response that is different from that contemplated by this Agreement, regardless of the reasons for not responding, or providing a different level of response. 18.The Requesting Party shall indemnify and save harmless the Providing Party from and against any and all claims, causes of action, suits, -“-1-‘~§."*.3£L'and demands whatsoever, and ':£'.-'£E.=.E:'*related expenses, arising out of or related to the fire or emergency related assistance I.-I-I-I--I-rendered by the Providing-d- Party'--I-I-III":-'|-I-1or its failure to respond tor-a requestmi-i—Ifor assistance Page 95 of 206 Eli-rjFire Services Agreement rzl-I-I-I1-—rI.-Irll.-.-H?-I-j.I-I.-.-j-—pursuant to this Agreement or its failure to render adequate assistance or assistance as ?'l'?'ZII'H'h'-‘Lcontemplated by this Agreement. 'I'Ef"I.I-§$'?'IE19.The indemnity provided for in section 18 shall not1'1‘apply: .|a) to gross negligence or wilful misconduct by|.--.f.|.|.I-pan.-I1a Providing Party in connection withr?plloperationsIi-LP at the scene of an Emergency1-pahllll.Incident; or b)‘ in connection with any damage caused or injury suffered mustering Firefighters to a Providing Parties fire station(s) in connection with a request for'L-7-.'.';.,.'*I'-:*..f....assistance, or caused by the Providing Party travelling to the scene of an Emergency Incident; or c) any costs associated with Workers Compensation '-"'*'"Board Claims, shall be '".—n..'r=:'.:'-.'.:.:"'dealtIE~7'-'..&-.'-_?.-.-with in accordance with section 20. 20.This Agreement does not constitute a Requesting Party as the employer of any Firefighter of a Providing Party. Any Workers Compensation Board Claims by any *'."?=..'*..."*_.;.Jg::.-..'._Firefighters of a Providing Party arising out of or related to a response, shall be the responsibilityfa:";::u:.of the Providing Party THIRD;.g,_PARTY RIGHTS: 21.This Agreement is not intended to and does not create any rights or confer any benefits ' on'.iany other person4%-.1other than the Parties and their respective Fire Departments. u.?'|.IIj.|r—DISPUTE RESOLUTION: ' 22. In the event of any dispute (a “Dispute”) arising under or in connection with this Agreement, or any assistance rendered or Inot renderedI-I-r'|-1-In-H_F|pursuant hereto, the Parties shall seek to resolve such dispute amicably and professionally, with a view to ensuring the effective delivery of emergency services and the safety of Firefighters and the public. A Dispute may be raised by a Fire Chief and shall be put in writing and sent to each of the other Fire Chiefs, identifying in reasonable detail the matters at issue. Where a Dispute arises: a) the Fire Chiefs shall use their reasonable best efforts to settle the Dispute within 30 days of receiving written notice of it; and b) where the Fire*---Chiefs are unable to resolve the Dispute, it shall be referred to -.-...:...... 1-a committee composed of; the“““Chief Administrative Officers. 4-"-ll.ARBITRATION 23. Disputes not capable of resolution through discussion under section 22 shall be submitted to arbitration pursuant to the Arbitration Act, R.S.B.C. 1996, c. 55, to a single I-?-'1-I--I"'-Iarbitrator appointed jointlyI-‘I-I-'-II-‘I-Iby the parties. Page 96 of 206 Page 97 of 206 Page 98 of 206 Page 99 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: BP001768 & BP001769 Chief Administrative Officer From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: June 01, 2016 Re: 1563 Mount Newton Cross Road - Heritage Assessment RECOMMENDATIONS: That the District, with respect to the proposed demolition of the cottage and plank barn at 1563 Mount Newton Cross Road: 1. pursue a Heritage Revitalization Agreement (HRA) with the owner to retain the cottage and optionally the barn in exchange for permitting the cottage to be used as a second dwelling on the property; 2. facilitate the process by undertaking further work on behalf of the owner (to develop a conservation plan, define the scope of the restoration work, and cover application costs) to advance this to the point of HRA and Agricultural Land Commission approval; and, 3. in the case that the owner chooses not to pursue an HRA, issue demolition permits for the buildings and encourage the owner to re-use as much of the building materials as possible. BACKGROUND: In mid-March, 2016, the District received demolition applications for three structures located at 1563 Mount Newton Cross Road. Following a preliminary review, staff reports were prepared for consideration by Council at the Regular Council Meeting of April 18, 2016, which resulted in the following resolutions: 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 100 of 206 To: Patrick Robins, Chief Administrative Officer June 01, 2016 For: June 06, 2016 Regular Council Re: 1563 Mount Newton Cross Road - Heritage Assessment “That Council, with regard to the proposed demolition of the cottage and hay barn at 1563 Mount Newton Cross Road: 1. impose a temporary protection order for up to 60 days pursuant to Section 606 of the Local Government Act for the purpose of conducting a heritage investigation for further consideration by the property owner and Council; and, 2. refer the resulting heritage investigation report to the Advisory Planning Commission for review and comment.” Accordingly, the services of Pattison Architecture were retained to complete a Heritage Assessment of two buildings on the subject farm site: the cottage and plank (“hay”) barn. The resulting assessment is attached to this report. Additionally, the property-owner, Bob Philipchalk, provided the District with correspondence prepared by Mann Engineering on his behalf, providing an opinion on the structural integrity of the buildings (see Attachments). DISCUSSION: As noted in the report from the Manager of Community Services to the APC dated May 26th, 2016, the findings from the Heritage Assessment, prepared by Pattison Architecture, place both the cottage and plank barn at a rating of 77% on a relative scale; moderately-high or "B+" in terms of significance. Although both are in poor overall physical condition, their historic associations, landmark qualities, presence of Character-Defining Elements and importance to the grouping of historic farm buildings increases Heritage Values and hence significance. The Architect recommends that "concerted effort be made to retain these heritage resources through a Heritage Revitalization Agreement containing development incentives". The Advisory Planning Commission reviewed the Heritage Assessment report at its June 1, 2016, meeting. The owner had been advised of the meeting but was not in attendance. In Discussion the APC asked questions about the HRA mechanism and discussed options including relocating the cottage or seeking to restore just the cottage. After further discussion it was: "MOVED and SECONDED That the Advisory Planning Commission recommends that Council pursue a Heritage Revitalization Agreement with the owner to preserve the cottage. DEFEATED (four opposed) MOVED AND SECONDED That Council encourage the owner to re-use as much of the barn wood materials as possible. CARRIED (unanimous)." CONCLUSION: At the time of writing this report, staff have been unable to contact the property owner to discuss the option and process for seeking a Heritage Revitalization Agreement. Hopefully that will have occurred prior to the Council meeting on June 6th and staff will be in a position to provide a verbal update. Page 101 of 206 To: Patrick Robins, Chief Administrative Officer June 01, 2016 For: June 06, 2016 Regular Council Re: 1563 Mount Newton Cross Road - Heritage Assessment If the owner is willing to pursue this avenue, the District could facilitate the process by absorbing the costs of developing a conservation plan, specifications and cost estimates for the building restoration work, along with the application costs for the HRA and ALC approvals. If this direction is followed, a consulting proposal for doing this planning work would be brought back to Council for approval. The cost of renovating the buildings would remain the responsibility of the property owner. Alternatively, the District could suggest that an HRA be pursued but with the full costs to be borne by the property owner. If the owner is not interested in pursuing an HRA, Council could pursue heritage designation of the buildings but in that case the District would be liable for compensating the property owner for any impact such designation had on the value of the property. The heritage assessment and subsequent review and recommendations of the Advisory Planning Commission have all been expedited to inform Council in time to make a decision prior to expiry of the 60-day temporary heritage protection order. The order expires June 17, 2016 - prior to the next scheduled regular Council meeting. Respectfully submitted, Bruce Greig Director of Planning & Building Services ATTACHMENTS: Letter to Owner Administrator’s Recommendation: Heritage Assessment I concur with the recommendation previous staff reports contained in this report. Letter from Mann Engineering Patrick Robins Chief Administrative Officer Page 102 of 206 Ulia £55$L'¢£'u'at o/[C5I2t’za[cgaaniai Bob Philipchalk Donalea Investments Ltd 1563 Mount Newton Cross Rd Saanichton BC V8M 1L1 May 27, 2016 Dear Bob; RE:Temgorag Heritage Protection Order for 1563 Mount Newton Cross Road As we have discussed, on April 18, 2016, Council considered a report on the demolition permits for which you have applied, and passed the following motions: ”That Council, with regard to the proposed demolition ofthe cottage and hay barn at 1563 Mount Newton Cross Road: 1. impose a temporary protection order for up to 60 days pursuant to Section 606 ofthe Local Government Act for the purpose ofconducting a heritage investigation forfurtherconsideration by the property owner and Council; and, 2. referthe resulting heritage investigation report to the Advisory Planning Commission for review and comment.” Thank you again for providing access to Eric Pattison to enable him to complete the heritage assessment of the buildings. The heritage assessment report is attached, along with a covering memo which will be discussed by the Advisory Planning Commission (APC)at its meeting next Wednesday June 1“,2016, at 7:00pm in the Council Chambers at the Municipal Hall. You or your representative are welcome to attend the meeting and will be given an opportunity to address the APC. I would be pleased to meet with you to discuss the potential for a Heritage Revitalization Agreement, and the process that would follow, once you have had a chance to read the enclosed heritage assessment. The Heritage Revitalization Agreement is a tool which local governments can use (with the agreement of the landowner) to protect heritage buildings in exchange for additional uses or densities on the property - such as an additional residential dwelling. Please don't hesitate to contact me if you have any questions or to set up a time to meet Regards, Bruce Greig, Director of Planning and BuildingServices Page 103 of 206 HERITAGE ASSESSMENT Doney-Malcolm Dairy Farm 1563 Mount Newton Cross Road Central Saanich, BC 25 May 2016 Page 104 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 THIS PAGE LEFT BLANK PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 2 of 20 Page 105 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 Table of Contents 1. Introduction ~ Executive Summary ...... 4 2. Historic Brief: Mount Newton Valley and Saanichton ...... 5 3. Subject Site: 1563 Mount Newton Cross Road ...... 6 4. Ownership and History of Use ...... 7 5. Historic Buildings ...... 9 a. Cottage ...... 9 b. Plank Barn ...... 14 6. Resources ...... 20 PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 3 of 20 Page 106 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 1. Introduction ~ Executive Summary Pattison Architecture was retained by the District of Central Saanich to provide a Heritage Assessment of two early buildings on the subject farm: the cottage and plank (“hay”) barn. An historic brief is provided from detailed research to establish local associations and the significance of the historic place, and further to inform fieldwork on the buildings, ie. what to look for on site. The subject site dates to the settlement of the Mt. Newton Valley by families clearing land and farming for the Victoria-based, Hudson Bay Company. 1931 to 1942 is the period of greatest heritage significance. In this era the subject buildings were erected to create a large, modern dairy farm that was key in the founding of today’s Island Farms Dairy Cooperative. The Godfrey family continued the dairy operation during their longest ownership from 1944 to 2012. With the exception of the short Duncan family ownership, all property owners have notable associations with the local agricultural industry through the decades. The subject buildings were assessed during fieldwork on 16 May 2016. Weather conditions were dry and District staff provided a briefing and introductions; we appreciate the current owner providing full access. The fieldwork objective was to inform clear building descriptions, general current condition, an overview of conservation/repair requirements and possible rehabilitation scenarios. Building condition and conservation/repair comments are preliminary and should not be used for scoping or budgeting the work. A Photo 1: Subject farm, 2012. Source: www.bilchudyk.com realtor comprehensive photographic record was undertaken. Assessment tables provide an objective survey of the cottage and barn using recognized conservation evaluation criteria employed from project to project. Survey results place both buildings at 77% on a relative scale; moderately high or “B+” significance. Both are in poor overall physical condition but historic associations, landmark qualities, presence of original Character-Defining Elements and importance to the complex of historic farm buildings increases Heritage Values and hence significance. The writer recommends concerted effort to retain these heritage resources through a Heritage Revitalization Agreement containing development incentives. A rehabilitation approach is supportable for various reasonable change of use opportunities and alterations/additions to the buildings, while maintaining core heritage values. Recommended next steps include further fieldwork after clearing out of building debris, improved and safe access, and selective removals to expose underlying features and conditions. A Conservation Plan will provide guidance for work on the buildings to achieve agreed conservation objectives such as rehabilitation for new uses. As-found measured drawings will document the buildings and provide a basis for consultant design and specification of repair and new work. Quantity Surveyors or contractors can then fully scope, schedule and budget the project. Through such stages of a revitalization project, team consultants, contractors and managers should have recent local experience with conservation of the subject building types. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 4 of 20 Page 107 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 The currently unstable south and west extensions of the plank barn should be immediately stabilized with temporary works designed by a structural engineer. Should demolition of these portions be agreed, interim stabilization will enable safe assessment and documentation of the entire building. Further, uncontrolled collapse or demolition of these portions may structurally destabilize the core of the plank barn. 2. Historic Brief: Mount Newton Valley and Saanichton The subject site is located off Mount Newton Cross Road in the Mount Newton Valley, on the Saanich Peninsula between the south slope of Mt. Newton, Wallace Drive and West Saanich Road. Mt. Newton Cross Road is one of the earliest Central Saanich roads1; running east west across the District of Central Saanich, it connects the “East Road” (today’s East Saanich Road) and Saanichton Bay, with the “West Road” (today’s West Saanich Road) and Henderson Point/Thompson Cove. Figure 1: Historic map of Mt. Newton Valley, 1859. Source: District files In the Sencoten language of the Saanich indigenous peoples, Mt. Newton is known as LAU,WELNEW, meaning place of refuge, escape, healing2, and remains a place of cultural significance to the Saanich Nations today. Non-native settlement of the rural peninsula began in 1852-53 when European families arrived on the Hudson Bay Company (HBC) ship, Norman Morison, to work on local HBC farms. Some families purchased land from the HBC at $1.00 per acre for homesteads. They cleared land and built farms, businesses and community buildings. The Simpson, Lidgate and Thomson families settled in the Mount Newton Valley. The Saanich Pioneer Museum is located on the original 500-acre Simpson farm. Descendants of the pioneer families continue to live in the area. 1 Prior to 1951 the area was known as “Ward 6” of the District of Saanich. 2 LAU,WELNEW by Earl Claxton and John Elliot, 1993 PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 5 of 20 Page 108 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 Some buildings from the initial settlement period remain, including Bannockburn House (c.1857) and barn (c.1887), and St. Stephens Anglican Church (c.1862). The area’s fertile lands made it ideal for agricultural activity which traditionally included hay crops, grains, tree fruit, vineyards, berries, flowers and livestock. In 1867 the settlers, including Henry Simpson and Duncan Lidgate, founded the Saanich Agricultural Fair Society (now the North & South Saanich Agricultural Society). The society’s “Saanich Fair” has been held continuously at the Saanich Fairgrounds—just 4 km from the subject site—for 149 years. Continuity of this agricultural history—and its physical Character-Defining Elements of buildings and fences, roads and paths, fields and trees— is a significant set of heritage values that defines the historic context of the area, and strengthens its present identity and community sustainability. 3. Subject Site: 1563 Mount Newton Cross Road The subject site—today a 30-acre property 3 —was subdivided in 1919 from portions of the 1858 Henry Simpson, the 1873 Duncan Lidgate and the 1902 Gillan farms 4 5 . The site contains the following structures dating from the 1930s: ▪ A 2-bedroom cottage; ▪ A plank-framed hay barn with east, south and west extensions; ▪ A pole-framed hay barn with west and north extensions; Until recently a circa 1920 livestock barn was immediately adjacent to the pole-framed barn. Due to extensive deterioration, the building collapsed and was demolished. The 1945 Godfrey family house remains6. Other contemporary agricultural buildings, a works yard and a greenhouse are adjacent to the historic buildings. The plank-framed barn and cottage are visible from the road. A substantial Garry oak tree is immediately adjacent to the cottage. A local “Heritage Walk” brochure leads the public on a walking trail past the site and other historic farms, features and buildings in the valley. Photo 2: Aerial view looking south. From top down left: new house, plank barn, Garry oak with cottage below, Mt. Newton X Rd.; middle: livestock barn (collapsed), pole barn, green house, Godfrey house. Source: Google maps. 3 Legal description: Lot B, Section 6 & Part Section 5, Range 1 East, South Saanich District, Plan 2118 4 Historic Buildings Inventory of Central Saanich – 1987 and subject site historic title search. 5 Ownership information from property historic title search. 6 Jim Godfrey (b. 1923) recollection, interviewed 14 May 2016. He lived and worked on the farm 1944-47. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 6 of 20 Page 109 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 The subject site is in the provincial Agricultural Land Reserve and is still farmed today, however, no longer as a dairy. The historic barns are not in active use and the cottage is vacant. A new house has been recently constructed beyond the complex of agricultural buildings, further into the property. 4. Ownership and History of Use The subject site was previously owned and farmed by several early pioneering families. Local roads in the Saanichton area—Simpson, Doney and Malcolm Roads—have been named after historic owners of the subject site. The Godfrey family was the longest owners of the property for over 60 years. a. Gillan Farm 1902-1931 In 1902 Irish-born Charles Henry Gillan (1862-1931) purchased the subject site, then a portion of a much larger holding. The 1911 census lists the Gillan family as residents and farmers at this location. Residents alongside Gillan include new wife Marguerite (Margaret) Elizabeth, nee Price (1879-1962), mother Frances, sister Maria and two sons Charles R. and Fred J. from a previous marriage. In 1919 Gillan subdivided his lands into Lots A, B and C. 1920s directories list Gillan as a farmer, however, they fail to specify whether the farm was crop or livestock based. Upon Charles Gillan death in 1931, Lot A was sold, and his widow Margaret became the owner of the remaining Lots B and C, comprising 92 acres. She moved off the farm in 1931, initially residing in the Mount Tolmie area of Saanich and later in Victoria. Margaret Gillan remained on title of Lot B and the subject Lot C from 1931 to 1942. b. Doney & Malcolm, Registered Jersey Dairies Ltd., 1932-1942 After Gillan’s death, local farmers, Albert Doney (1897-1967) and George W. Malcolm (1900-1971) took control of the remainder of the original Gillan farm (Lots B and C). As Doney and Malcolm were not on title of the land, it’s possible there was a business agreement with Margaret Gillan where the proceeds from the sale of Lot A financed a new dairy farming company, the subject buildings and a greatly expanded operation, no doubt in exchange for income for Margaret. The 1935 Saanichton directory lists brothers-in-law7 Albert Doney and George W. Malcolm as running Registered Jersey Dairies Ltd. on the property. In addition to his home farm, Malcolm ran the subject dairy while Doney resided in the cottage and delivered milk. By 1934 the operation had a depot in Victoria and was delivering milk on a 67 mile to 200 families. They also handled the milk of several other area farms.8 In 1946 Malcolm become a founder of Island Dairy Farms Ltd. and in 1947 the shares of Registered Jersey Dairies Ltd. were transferred to the new company.9 The new company continued to handle milk from Photo 3: George Malcolm, 1946. the subject site until the 1980s when dairy operations were Source: Milk Stories…pg. 90 suspended. 7 Doney had married Adelaide Margaret Malcolm in 1924 8 Milk Stories – A History of the Dairy Industry in British Columbia, 1827-2000. pages 90-92 9 ibid PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 7 of 20 Page 110 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 Doney and Malcolm appear formally on title of Lots B and C only in 1942, the same year they sold the property to Robert Duncan. Jim Godfrey recalls the historic buildings on site, and the former livestock barn, were in quite good condition when his family took over the farm; he assumes Doney and Malcolm built them throughout the 1930s as the farm expanded. c. Robert John Duncan 1942-1944 Robert Duncan and his family—including six daughters—operated the dairy farm during the short period he owned the subject property. No information has been uncovered regarding any farm improvements carried out by the Duncans. d. Godfrey Family, Donlea Dairy Farm, 1944-2012 Scottish-born James Theophilus Godfrey (1884-1980) and Janet Shankland Brown, nee Coltart (1888- 1969) married in 1913 in Carberry, Manitoba. They had eleven children and initially lived in the Oak Bay area of Victoria. They ran Seaview Dairy in nearby Telegraph Bay from 1932 to 1946. In 1944 when the Godfreys purchased the subject property, 10 most of their children were grown. Son Jim Godfrey moved onto the farm and, in about a week, learned to operate the dairy from the Duncan daughters. He spent the first summer on the farm on his own with his sister Ellen, arriving every day to cook meals for him. A few months later—while some of the older children remained in Telegraph Bay running the other dairy—the Godfrey parents and four of the youngest children moved to the subject property.11 In addition to the Doney and Malcolm families, the Godfreys knew the Gillan family; Godfrey and Gillan children went to Cedar Photo 4: Doney family cottage from west. Note oak tree beyond. Hill School in Saanich near Mt. Tolmie Source: all photographs Pattison Architecture, unless otherwise noted. (where Margaret Gillan moved when she left the farm). In 1950 one of the Doney sons, George, married Christine Godfrey. The Godfreys called the new farm “Donlea”, inspired by Doney (and perhaps the archaic term “lea” for meadow or field). Donlea Dairy Farm had from 60 to100 milk cows and produced a very high grade12 of milk. In 1945 James Godfrey’s brother, Alexander—an experienced carpenter—built a new family home on the subject site. As his parents aged and passed away, son Gordon Godfrey took over the running of the dairy. In the 1980s he converted operations to raising cattle. In 1999 Lot C was sold, leaving the subject 10 Godfrey formally purchased Lots B and C in 1947; they had a Right To Purchase agreement on title since 1944. Confirmed by children Christine and Jim Godfrey. 11 According to Bonnie McKenzie, District of Central Saanich, interview with Christine Godfrey, May 13, 2016. 12 Jim Godfrey recalls the cream came half way down a milk bottle. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 8 of 20 Page 111 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 site as the 30-acre Lot B. Gordon Godfrey continued to raise cattle on the farm until 2012 when the property was sold to current owner, Bill Philipchalk. 5. Historic Buildings Until recently, excluding the 1945 Godfrey house, the subject site contained four historic structures. Three are listed in the Historic Buildings Inventory of Central Saanich – 1987: The “Cottage”, the “Hay Barn” and the “Livestock Barn”. As stated, the livestock barn is no longer extant. A second large hay barn is mentioned here to illuminate the complex of original buildings at the core of the farm. Based on their structural systems, to distinguish the two remaining barns, this report references the 1987 inventoried “hay barn” as the “plank barn”, and the second hay barn as the “pole barn”. As the mandate of this report does not extend to the pole barn, the following assessments concern only the cottage and the plank barn. a. Cottage i. Building Description The cottage is a square, single storey, wood frame dwelling with a 7:12 pitched, gable roof facing east- west. The building is 20-feet, 3-inches on a side. An early, but non-original, 7-foot deep, full width extension to the west has a 5:12 single-pitch roof13. Total building area is 552 sq. ft. Evident structure includes 2”x4”-framed walls with 1”x6” diagonal shiplap sheathing. The roof is framed with 2x4 rafters, 16-inches on-centre. The building, including the westerly extension, is founded on a concrete foundation. Original exterior elements and finishes remain. The building is clad in cedar sidewall shingles with 5.5-inch exposure. An 8-inch wide trimboard defines the base of the wall. Windows are wood-framed and include single- hung, casement, hopper and awning opening types. Roofing is profiled metal sheet over earlier roofing layers. Roof bargeboards are 2”x8” with 1”x2” top trim; eave fascia is 1”x6”. Roof soffits are “open” revealing rafters and 1”x3” tongue-and-groove (T&G) roof sheathing. Original exterior colours evident include deep “barn” red field and white trims and soffits. A small, square standard red brick chimney exits the roof at the ridge; the Photo 5: Cottage from southeast. Note west extension on left, missing top three courses are corbelled outward. window & large oak tree. The interior has 8-foot high ceilings and comprises a living room, dining room (former bedroom), kitchen and bedroom. The extension has a 7- foot, 5-inch high ceiling—with a portion that slopes lower with the roof—and adds the only entry, a mudroom and a bathroom to the house14. Interior finishes and features appear original and include 3- 13 “Exterior” cedar shingles are present on the now “interior” wall between the extension and the house proper. Likely the house originally had a small open porch. 14 Jim Godfrey recalls the building originally had no indoor plumbing. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 9 of 20 Page 112 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 inch T&G Douglas fir wood flooring—with loose vintage linoleum “floor cloths” in some rooms—and T&G wood kitchen cabinets. The living room is finished in stained fir plywood panels with battens/trims. The bathroom includes the original “clawfoot” bathtub. An oil-burning stove was found in the kitchen, likely replacing the original wood stove. ii. General Condition Conservation practice defines the general condition of a building or particular element as poor, fair, good or excellent. This takes into account structure, building fabric and finishes but does not address integrity of historic elements, such as changes over time. Deterioration mechanisms can be mechanical (damage), biologic (fungal rot or insects) or weathering. Primarily due to the condition of the west extension, the roof perimeter and the interior being open to the weather, overall the cottage is in poor condition. With the exception of the west extension, the building is structurally sound with no visible connection or load failures, distortions or portions excessively out of true/plane. The west extension, however, is in very poor condition due primarily to water ingress through the failed, moss-covered roof. There is notable failure from deterioration at the floor (rotted through). The small gable porch over the entry door is near collapse due to rot, weathering and disconnection from the main building. Extensive deterioration was noted at the main roof perimeter where eave fascia are missing or falling off, and most roof rafter tails show rot and loss of section. Ends of gable Photo 6: Typical cottage window with Craftsman detailing. Note bargeboards are likewise deteriorated. sidewall shingle cladding & “barn” red colour. Though the metal roofing is generally protecting the building, deteriorated earlier roofing is likely to be found underneath. Gutters and rainwater leaders are either non-functioning or missing entirely. The chimney is straight and generally in good condition, however, bricks are missing from the top courses, and there is evidence of loose/missing mortar and atmospheric staining. Exterior shingle cladding is generally in good condition with minimal missing shingles and expected weathering of paint finish. The bottom wall trimboard shows localized deterioration due to ground/vegetation proximity. Windows are in fair/good condition with weathering of finish and localized rot at sills and base of side jambs. Two windows have been removed entirely; remaining units are generally intact and operational. As noted, the building is located right next to a large oak tree (in contact at the roof). Though access was limited, the building foundation near the tree does not appear cracked or heaved by roots; the tree appears healthy. However, as the tree continues to grow, eventually it will structurally compromise the building. Maintenance requirements for the building are more demanding due to the tree, eg. cleaning of gutters. Vermin entries are evident into the extension crawlspace so it is expected they are also in the enclosed spaces of the main building. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 10 of 20 Page 113 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 With the removal of windows and the derelict condition of the west extension, the building interior is deteriorating due to exposure to the elements. Mould growth is evident on walls and ceilings, and birds (swallows) are nesting inside the building. Though not operational, building electrical service appears to have recent upgrades with new service mast, panel, receptacles and switches. Plumbing services were not assessed. iii. Conservation and Repair As a very modest wood-framed-and-finished building, the repair requirements for the cottage are generally reasonable and could achieve notable conservation objectives. As the building is near original, most deteriorated elements can readily be replaced in-kind; all such materials remain locally available. The interior requires complete removal and renewal of finishes; structural deficiencies, building services and insulation can be upgraded concurrently. The west extension requires complete removal. Instead of reconstruction, an addition more compatible with the house form/massing should be considered. This rehabilitation approach will make the building more supportive of reuse opportunities. The Standards & Guidelines for the Conservation of Historic Places in Canada should be followed regarding suitability/distinguishability of any added elements. An option remains to simply reconstruct the, likely original, entry porch, however, this should not be undertaken unless archival evidence (photographs, drawings, interviews) is uncovered to eliminate conjecture. Consideration should be given to relocating Photo 7: Brick chimney. Note missing top bricks & metal roofing. the building approximately 40 feet to the north across the adjacent driveway to an open grass area. This will address the issue of adjacency to the oak tree, provide enhanced construction access and a new concrete foundation. Heritage values would not be overly affected as building orientation and proximity to the oak tree and the historic core of the farm will generally remain. The cottage would also be closer to the road for enhanced exposure and appreciation from the heritage tour walking path or potential farm customers. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 11 of 20 Page 114 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 EVALUATION CRITERIA VALUE COMMENTS Historical Association 19/20 a. Level of importance of a directly associated 9/10 Connection to earliest provincial person or event (national/provincial/local). settlement patterns and economic activities (HBC). Notable, long-term association with local farming families. Associations with regional dairy industry. b. Does the building illustrate a significant phase 10/10 Transition from late 19th century farming in the history/development of the local practices. Early 20th century expansion of community? agricultural economy and dairy industry. Creation of key local dairy company. Architecture 25/40 a. Visual quality of the building in the context of 12/15 Design reflects early 20th century an architectural style or type (aesthetics). Craftsman design vernacular in configuration and finishes. Traditional window layout, details, scale and proportion, and colours. b. Is building still used for original function? 4/10 Building is vacant but was never converted to a non-residential use. b. Quality of workmanship and handling of 9/10 Above average construction materials and materials. methods for a “farm” building, eg. using “dimensioned” lumber and diagonal shiplap sheathing. First-growth Douglas fir framing and flooring. Concrete foundation. c. Association with particular designer or 0/5 None evident. architect. Context 27/35 a. The integrity of historic relationship between 10/10 One of four remaining buildings in a the building and its associated context. complex dating from 1930-1945. The most prominent historic building seen when entering the farm. The earliest, extant residential building on the site. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 12 of 20 Page 115 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 b. Influence of the building on the present 7/10 High influence on present, local context character of the area (setting). due to visibility from the road and local heritage tour walking path. Provides reinforcement of residential heritage character of Mt. Newton Valley. c. Nature of the building's identity within the 10/15 Though too modest to be a real landmark, community (landmark). yet being visible from the road, the cottage is the first indication of the historic Doney/Malcolm (Gillan) farm. Adaptability 20/20 a. Can the building continue with its 10/10 The house can be returned to a dwelling current/original use? use. b. Can the building be adapted for new 10/10 The building can be adapted for modest contemporary uses without compromising retail, office or arts studio-type uses heritage values? without diminishing heritage values (if any additions remain modest). Integrity 20/30 a. Presence of original character-defining 9/10 Original massing/building form, roofline, elements. windows, exterior finishes and colours. Original entry porch no longer extant. b. Compatibility of contemporary alterations and 8/10 Design of west extension poorly integrated materials. into original architecture, but did not compromise original house. No further substantial changes over time. c. Overall exterior condition of structure and 3/10 The building is in poor condition. Building materials. is generally dry but open to the weather and animals/birds. Concrete foundation appears sound. Summary: 77% 111/ The building has important 145 historical, social and contextual significance, good integrity and is suitable for heritage retention incentives. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 13 of 20 Page 116 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 b. Plank Barn i. Building Description Large dairy herds require substantial amounts of fodder to sustain them through the winter months when grazing is not possible. As purchasing and transporting a supply of hay would be cost prohibitive, the subject farm had substantial hay fields and a subsequent need for large hay storage barns. The plank barn, including its east, south and west extensions, is approximately 90-feet by 55-feet, totalling 5000 square feet (not including upper floor/loft areas). Perimeter walls of the core, hay storage, barn are 20-feet high; the roof rises several feet higher to its peak. Due to evident structural continuity and building configuration, the south and west extensions appear original to the construction date. The Godfreys added the east extension 15 . Photo 8: Plank barn from northeast showing feed bin extension, main This one-and-one-half-storey structure has a door & west extension. Note straight roof lines except at east single-pitched roof connected by a (partial) hip extension. to the south-facing main roof. The extension contains a feed mixing bin (silo), workshop and support spaces. The structure is wood-stud-framed on a concrete foundation with a concrete slab- on-grade and unfinished interior. The large, full height feed bin is built from solid, stacked 2”x4” dressed lumber. Cladding is horizontal, fir “drop” siding on building paper and sheathing boards. There are several wood-framed, multi-paned windows and site-built wood doors present. The south facing extension—a considered orientation for improved light and warmth—contains an open- sided cow line and is housed under an extension of the main barn roof. Due to the site sloping down to the south, this extension is built above grade on a heavy timber deck. The roof is supported by heavy timber posts and beams. The westerly extension has a single- pitched roof connected by a hip to the Photo 9: Barn from southwest showing open-sided south & west extensions. south-facing main roof. This Note distorted structural lines & roofing condition. extension is open on two sides and provided covered equipment storage. The structure is timber and lumber framed with a dirt/gravel floor (for in/out equipment movement). 15 Jim Godfrey recollection. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 14 of 20 Page 117 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 The core barn has a steep, gable roof facing east-west and clad in profiled metal panels (likely mill-finished aluminum) on spaced 1”x6” strapping boards, on 2”x6” rafters at approximately 4-feet on-centre. Original solid cedar gutters with round galvanized metal downpipes are evident. Exterior walls to the east, north and west (above the west extension only) are clad in 1”x12” rough-cut, vertical boards, without joint battens (to aid in hay ventilation), fixed to strapping boards. The principle structural system of the core barn is a series of lumber, or “plank”, framed vertical trusses at approximately 16-feet on- centre supporting east-west rafter bearing plates at the top of the wall, the pitch midpoint and at the ridge. The trusses are a bolted Photo 10: East extension wood-framed window with traditional muntin pattern, & “drop” siding. Note extensive weathering & vegetation assembly of 2”x8” and 2”x10” members and proximity. extend from concrete pads at grade to the roof peak. 16 This structural system was more advanced than found in other, more basic, farm buildings of the era, such as the pole barn on the subject site. Again due to the sloping site, the south side, and a portion of the west side of the core barn is founded on a 10”x10” perimeter sill beam set on short log posts; due to limited access the writer was not able to determine presence of post footings. The floor of the barn could not be determined due to hay coverage; however, floor-framing members were evident at the southwest corner (where grade falls away) suggesting a plank floor built over a partial crawlspace. Original exterior colours evident include deep “barn” red field and white trims. The interior of the south and west extensions were painted white throughout (possibly lime- based “white wash”). ii. Building Condition The building is not currently in use for agricultural or other activities. A large pile of old, broken hay bales covers the main barn floor. The south and west extensions are in poor condition and Photo 11: Feed bin inside east extension. Note mass rapidly failing due to extensive deterioration (biologic, wood construction. 16 “Plank-framed” barns were a late 19th century improvement to the traditional heavy-timber-framed barn. They were quicker and cheaper to construct out of “dimensioned” lumber by non-specialist carpenters. Large interior, post free, spans were readily achieved by the greater structural capacity of the primary trusses. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 15 of 20 Page 118 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 mechanical and weathering) of main structural components. Structural lines show advanced distortions and rotation of elements out of plane. The open-sided nature of these portions with a lack of lateral- resisting structural elements, robust connections and heavy use over decades—eg. cows present on the elevated timber deck—has accelerated deterioration. The base of these extensions is generally in ground contact (due to elevating grade over time and vegetation) leading to failure of most post bases (loss of section). The east extension is generally in fair condition. Having not been painted and reroofed in many years the exterior suffers from biologic and weathering deterioration. However, the interior is generally dry and—being raised on a concrete foundation—the framing is sound; (except at the roof) incidental water ingress is able to naturally dry. The workshop window and door are missing/open and permitting accelerated interior deterioration. With the massive, robust feed bin at its core, this building portion is structurally true with, other than sagging roof rafters, no visible distortions or disconnections. Photo 12: Core barn framing showing top of vertical plank trusses. The core barn is generally in fair condition. The robust nature of the “engineered” structural system and the lateral support provided by building extensions on three sides, especially the feed bin to the east, have kept core building lines generally straight and true; however, the benefit of the south and west extensions is becoming a detriment as they fail and strain the alignment of the c ore structure. Roof rafters are square to the roof ridge and the ridge appears level. There is some settlement distortion at the northwest corner of the Photo 13: Lower portion of vertical plank trusses. core barn, likely as a result of missing truss secondary (web) members and rot at the truss base. At the north wall—though founded on concrete footings—truss vertical members suffer from ground contact moisture exposure, leading to deterioration and loss of section in some locations. Similarly, PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 16 of 20 Page 119 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 cladding boards along this wall suffer from ground contact, failing fasteners (rusting nails) and weathering issues. Some boards are loose, damaged or with missing portions. The south and (partial) west sill beam of the core barn appears generally intact but with notable fungal rot and insect damage; a log post below the beam appears to have original creosote treatment but displays deterioration. The condition of the barn floor was not accessible for assessment. The profiled metal roofing of the core barn and south and west extensions is loose, damaged and/or missing in several areas. Panels of a different material (possibly galvanized steel) have been inserted to affect repairs. Though difficult to assess from below, localized water ingress has led to fungal deterioration at a south side, mid- span, truss-rafter bearing plate connection. The east extension asphalt roofing has failed; likely leading to structural deterioration of framing members below. Roof edge trimboards are either missing or deteriorated. Rainwater works are mostly non-functioning or missing. Photo 14: Base of plank truss. Note tool depth showing deterioration & concrete footing. Wood-framed windows at the east extension are in fair condition due to weathering from lack of protective paint finishes and rain protection (eg. head flashing). Localize rot was noted at sills and base of side jambs. Glazing is some sashes is broken and/or missing, especially in the workshop. iii. Conservation and Repair As a large, compound structure, the repair requirements of the plank barn are not insubstantial. However, as the various extensions have protected it from weathering and laterally supported it, the core barn can be reasonably returned to a sound state. With no interior finishes, repairs are limited to various structural elements, exterior cladding and roofing with a replacement in-kind Photo 15: Southwest corner, hand-hewn timber sill beams bearing on program; all such materials remain locally log post (not visible). available. With a rehabilitation conservation objective, the removal of the failed south and west extensions would permit access to the core barn perimeter to effect repairs and modifications for new uses. Base conditions around the building would require lowering of accumulated grade on the up-slope side and replacement in-kind of deteriorated wood elements, including concrete foundation elements where compromised or missing. The east extension requires structural repairs of the roof, and repair/replacement of wall cladding and windows. The entire building requires replacement of metal roofing panels, new rainwater works and complete repainting (in original colours). PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 17 of 20 Page 120 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 A restoration objective remains feasible if reconstruction of, some or all, of the south and west extensions is desirable. To enable accurate reconstruction, the existing design of these portions should be recorded before selective demolition. A rehabilitation approach to reduce the plank barn to its core may make the building more suitable for reuse opportunities, including new agricultural uses. Access to and from the dramatic interior of the core barn would be possible from three sides, smaller additions (eg. public washrooms, shops, storage) could be readily added against the core structure. With its several “rooms”, unusual feed bin, proximity to the surrounding works yard, service connections and general visibility, the east extension is well suited to small-scale, new functions. EVALUATION CRITERIA VALUE COMMENTS Historical Association 19/20 a. Level of importance of a directly 9/10 Connection to earliest provincial settlement associated person or event patterns and economic activities (HBC). (national/provincial/local). Notable, long-term association with local farming families. Associations with regional dairy industry. b. Does the building illustrate a significant 10/10 Transition from late 19th century farming phase in the history/development of the practices. Early 20th century expansion of local community? agricultural economy and dairy industry. Creation of key local dairy company. Architecture 26/40 a. Visual quality of the building in the 13/15 Design reflects early 20th century barn context of an architectural style or type vernacular in configuration, materials and (aesthetics). colours. A large and notable example of a distinct structural system. b. Is building still used for original function? 4/10 Building is vacant but was never converted to a non-agricultural use. b. Quality of workmanship and handling of 9/10 Above average construction methods for a materials. “farm” building, eg. plank-framed vertical trusses. First-growth Douglas fir framing. Concrete foundation. c. Association with particular designer or 0/5 None evident. architect. Context 27/35 a. The integrity of historic relationship 10/10 One of four remaining buildings in a complex between the building and its associated dating from 1930-1945. The largest historic PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 18 of 20 Page 121 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 context. building seen when entering the farm. b. Influence of the building on the present 8/10 High influence on present, local context due to character of the area (setting). visibility from the road and local heritage tour walking path. Provides substantial reinforcement of agricultural heritage character of Mt. Newton Valley. c. Nature of the building's identity within the 9/15 A modest landmark partially visible from the community (landmark). road, the barn is the largest indication of the historic Doney/Malcolm (Gillan) farm. Adaptability 17/20 a. Can the building continue with its 7/10 The barn can be returned to an agricultural current/original use? use. However, south/west extensions require removal and/or reconstruction, and modern agricultural methods may limit suitability. b. Can the building be adapted for new 9/10 The building can be adapted for “farm gate” contemporary uses without compromising retail or similar commercial uses with some heritage values? diminishment of heritage values, eg. loss of cow feeding line. Removal of failing extensions provides potential for compatible additions for particular new uses. Integrity 22/30 a. Presence of original character-defining 10/10 Original massing/building form, roofline, elements. windows, exterior finishes and colours. East (feed bin) extension not original but key to period of heritage significance. b. Compatibility of contemporary alterations 9/10 Current profiled metal roofing panels not and materials. original. Original likely traditional corrugated galvanized steel panels. c. Overall exterior condition of structure and 3/10 The building is in poor condition. South and materials. West extensions are collapsing. Core barn generally dry and sound. Several areas of roofing failure. Wood elements near grade deteriorated. Visible concrete footings appear sound. PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 19 of 20 Page 122 of 206 Heritage Assessment 1563 Mt. Newton X Road, Central Saanich 25 May 2016 Summary: 77% 111/ The building has important historical, 145 social and contextual significance, reasonable integrity and is suitable for heritage retention incentives. 6. Resources Interview with Jim Godfrey, 14 May 2016. www.ancestry.ca Gillan, Doney and Godfrey family genealogies British Columbia historic directories - Vancouver Public Library http://billchudyk.com/mylistings.html/photos-49745593 Museum and Archives of Saanichton http://saanichtonvillage.ca/history/ Municipality of Saanich Archives Watt, K. Jane. Milk Stories – A History of the Dairy Industry in British Columbia, 1827-2000. Dairy Industry Historical Society of BC, 2000 Photo 16: Former cow line in south extension. Note heavy timber floor, old equipment & failing structure. END OF DOCUMENT PATTISON ARCHITECTURE 201 - 810 Quayside Drive, 604.525.3232 New Westminster, BC www.pattisonarchitecture.ca V3M 6B9 [email protected] page 20 of 20 Page 123 of 206 The Corporation of the District of Central Saanich ADVISORY PLANNING COMMISSION REPORT For the Advisory Planning Commission meeting on June 01, 2016 To: Bruce Greig File: BP001768 & BP001769 Director of Planning and Building Services From: Bonnie McKenzie Priority: Strategic Manager of Community Operational Services Date: May 26, 2016 Re: 1563 Mt. Newton Cross Road - Heritage Assessment of Farm Buildings RECOMMENDATIONS: That the Advisory Planning Commission provide comments for consideration of Council at the Regular Council Meeting of June 6, 2016, with regard to the heritage significance of the cottage and plank barn located at 1563 Mt. Newton Cross Rd, and whether there is support to pursue a Heritage Revitalization Agreement with the property owner. BACKGROUND: In mid-March, 2016, the District received demolition applications for three structures located at 1563 Mt. Newton Cross Rd. Following a preliminary review, staff reports, attached as Appendix A, were prepared for consideration by Council at the Regular Council Meeting of April 18, 2016, which resulted in the following resolutions: “That Council, with regard to the proposed demolition of the cottage and hay barn at 1563 Mount Newton Cross Road: 1. impose a temporary protection order for up to 60 days pursuant to Section 606 of the Local Government Act for the purpose of conducting a heritage investigation for further consideration by the property owner and Council; and, 2. refer the resulting heritage investigation report to the Advisory Planning Commission for review and comment.” 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 124 of 206 To: Bruce Greig, Director of Planning and Building Services May 26, 2016 For: June 01, 2016 Advisory Planning Commission Re: 1563 Mt. Newton Cross Road - Heritage Assessment of Farm Buildings Accordingly, the services of Pattison Architecture (the "Architect") were retained to complete a Heritage Assessment of two buildings on the subject farm site: the cottage and plank (“hay”) barn. The resulting report is attached as Appendix B to this report. Additionally, the property- owner, Bob Philipchalk, provided the District with correspondence (Appendix C) prepared by Mann Engineering and Planning Corp, pertaining to the structural integrity of the structures. Of note, a demolition permit was issued for the livestock barn, due to its advanced deterioration. Subsequently, this structure has been removed from the subject site. DISCUSSION: The temporary protection order imposed by Council remains in effect for 60 days, or until June 17, 2016. The findings from the Heritage Assessment, prepared by Pattison Architecture, place both the cottage and plank barn at a rating of 77% on a relative scale; moderately-high or "B+" in terms of significance. Although both are in poor overall physical condition, their historic associations, landmark qualities, presence of Character-Defining Elements and importance to the grouping of historic farm buildings increases Heritage Values and hence significance. The Architect recommends that "concerted effort be made to retain these heritage resources through a Heritage Revitalization Agreement containing development incentives". At the request of Council, the Advisory Planning Commission, has been asked to review the heritage assessment and provide comments. ATTACHMENTS: Appendix A - Staff report entitled "1563 Mt. Endorsed by: Newton X-Rd - Temporary Heritage Bruce Greig, mcip. bcsla Protection" dated April 12, 2016. Director of Planning & Building Appendix B - Heritage Assessment - Doney- Service Malcolm Dairy Farm, 1563 Mt. Newton Cross Rd, prepared by Pattison Architecture, dated May 25, 2016. Appendix C - Correspondence from Mann Engineering and Planning Corp, dated April 26, 2016. Page 125 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on April 18, 2016 To: Patrick Robins File: BP001768 & BP001769 Chief Administrative Officer From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: April 12, 2016 Re: 1563 Mount Newton Cross Road - Temporary Heritage Protection RECOMMENDATIONS: That Council, with regard to the proposed demolition of the cottage and hay barn at 1563 Mount Newton Cross Road: 1. impose a temporary protection order for up to 60 days pursuant to Section 606 of the Local Government Act for the purpose of conducting a heritage investigation for further consideration by the property owner and Council; and, 2. refer the resulting heritage investigation report to the Advisory Planning Commission for review and comment. BACKGROUND: The District recently received demolition permit applications from Bob Philipchalk for three structures (cottage, hay barn and livestock barn) located on the property at 1563 Mount Newton Cross Road. As these building are listed in the “Historic Buildings Inventory of Central Saanich – 1987” (see excerpt in Attachments), the application is being referred to Council for direction. Staff have overviewed the state of the buildings on site with the owner . A summary from the Manager of Community Services (including photographs) is included in the attachments to this report. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 126 of 206 To: Patrick Robins, Chief Administrative Officer April 12, 2016 For: April 18, 2016 Regular Council Re: 1563 Mount Newton Cross Road - Temporary Heritage Protection In the interest of safety, and to enable the property owner to complete necessary electrical work, a demolition permit has been issued for one of the structures - the "livestock barn" which was found to be in an advanced state of collapse. DISCUSSION: Under Section 606 of the Local Government Act, Council may impose a freeze for up to 60 days on the remaining demolition permit applications for the cottage and hay barn. This would be consistent with section 1.a.iii of the District’s Heritage Program policy. In past cases when a Demolition Permit application has been received for buildings which may have heritage significance, staff have brought it to Council’s attention to determine whether a temporary protection order is warranted. At Council’s discretion, a freeze on the demolition permit would allow up to 60 days for a heritage assessment and condition report to be prepared. The assessment would be conducted by a professional heritage consultant to inform further decisions with regard to this property. When this type of assessment is undertaken it is typically funded under the existing consulting services budget for the Community Services division of the Planning and Building Services department. Relevant excerpts from the OCP on district heritage policy include: Section 8.1.3: “Protection, conservation, and recognition of significant historical features and the diverse heritage of Central Saanich is crucial in providing a connection to the past and a sense of continuity into the future.” Section 8.2.2, policy 2: “Investigate and consider the use of innovative measures to preserve privately owned heritage properties, including Heritage Revitalization Agreements.” The cottage has been unoccupied for some time and it does appear that significant work would be necessary to make it habitable. An assessment of the building would provide more detail on the heritage value of the cottage and the amount of restoration work necessary to retain the building. The hay barn appears to also need roof and structural repairs, were it to be retained. The original cottage and barn buildings were a farm cluster serving a large, early farm operation located in this portion of the Mount Newton valley. A temporary protection order would allow time to gather more information on the buildings and discuss with the owner whether other options may be available which might suit the owner’s plans for their property, such as a Heritage Revitalization Agreement. In similar cases, where an original farm cottage has been proposed to be kept to preserve its heritage value while a new house is constructed, the Agricultural Land Commission has provided its approval when it presents no negative impact on the farm operation. This potential for approving a second dwelling on the property may be an avenue worth exploring with the property owner. At this time, the property owner has requested permits to demolish the buildings; further investigation would be at the District's initiative to determine of the suitability and scope of restoration any work. Retention of existing buildings is also considered a sustainable practice. Putting the demolition permit on hold for a brief time, to investigate whether an option exists to upgrade and reuse the existing cottage, is therefore recommended for both community heritage and environmental benefits. Page 127 of 206 To: Patrick Robins, Chief Administrative Officer April 12, 2016 For: April 18, 2016 Regular Council Re: 1563 Mount Newton Cross Road - Temporary Heritage Protection Council has tasked the Advisory Planning Commission with advising on heritage matters. While the work to update the APC bylaw and municipal heritage policy is still underway, staff recommend that the results of any heritage investigation be referred to the Commission for review and comment to Council. CONCLUSION: Staff recommend that, while the cottage and hay barn would require work to bring them back to a state of stable repair, it is worth obtaining expert advice to determine the true heritage value of this cluster of buildings in the Mount Newton Valley and gauge the scope of effort which would be require for their preservation. This could inform the land owner and the District in making further decisions. Alternatively, Council could direct that the demolition permits be issued. As noted in the attached memorandum, evidence of owl and other bird nesting activities was found during the site investigation. The owner is advised that bird nesting sites are protected from disturbance by the provincial Wildlife Act, and a qualified biologist should be consulted before any activities are commenced which could result in the disturbance of protected species. Respectfully submitted, Bruce Greig, mcip, bcsla Director of Planning & Building Services ATTACHMENTS: Memo from the Manager of Community Administrator’s Recommendation: Services dated April 5, 2016 I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 128 of 206 TThehe Corporation of the District of Central Saanich MEMORANDUM To: Bruce Greig File: Director of Planning & Building Services From: Bonnie McKenzie Priority: § strategic Manager of Community Services X operational Date: April 5, 2016 Re: Demolition Permit Applications – 1563 Mt. Newton Cross Road RECOMMENDATIONS: 1) In the interest of safety, a demolition permit be issued for the structure identified as the “Livestock Barn” located at 1563 Mt. Newton X-Road; 2) Issuance of demolition permits for the Cottage and the Hay Barn, located at 1563 Mt. Newton Cross Rd, be withheld pending completion of a heritage assessment by a Registered Professional/Heritage Consultant, for the purpose of determining their heritage significance; and 3) Whereas physical evidence of birds nesting was observed within both the Cottage and the Hay Barn, the Owner be encouraged to have an assessment completed of these nesting sites by a qualified biologist. BACKGROUND: On March 15, 2016, applications for demolition of four buildings located at 1563 Mt. Newton Cross Road were received by the District. Three of the four buildings are listed in the “Historic Buildings Inventory of Central Saanich – 1987” (excerpt attached as Appendix A). These structures, are identified as the “Livestock Barn”, the “Hay Barn” and the “Cottage”. They are listed in the Historic Buildings Inventory but are not designated heritage structures. Comments will be restricted to these three buildings. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250 652 4444 Fax: 250 652 0135 Page 129 of 206 To: Bruce Greig, Dir. of Planning & Building Services Re: Demolition Permit Applications – 1563 Mt. Newton Cross Road Page 2 The Subject Site is a 12.15-ha (30.0-ac) farm which has been previously owned by many early pioneering families of the Mt. Newton Valley. A historical title search revealed past ownership by Henry Simpson, Richard Carr, George Simpson, Charles Gillian, Albert Doney and George Malcolm. Until recently, the Godfrey family operated the Donalea Farm Dairy from this site for over 60 years. A site inspection was held on March 24, 2016, with Building Inspection, Planning and Community Services staff in attendance. Photographs taken during the site visit are attached as Appendix B. The following comments are provided for your consideration: Livestock Barn Likely built around 1920, the livestock barn would have served an important function in the operation of the dairy farm. Presently, the structure has deteriorated to a point where the foundation and wall systems no longer support the roof load, resulting in its collapse. Some interesting features, including, ventilation cupolas and dormers with wooden windows remain. The majority of this structure has collapsed and in its current state what remains poses a safety hazard. For these reasons, the writer has no objection to a demolition permit being issued for this structure. Hay Barn The hay barn is a central feature in the grouping of agricultural buildings making up the farmstead. The main structure is “plank framed” with a pitched roof and gable ends, clad with vertical siding. The framing system is unusual, but most suitable to serve its primarily function of the structure for hay storage. On the south side of the barn, the roof extends to create an aisle which supported milking and feeding activities. A connected but separate bay on the west gable end provides storage for equipment and tools. The addition of a two-storey lean-to off the east gable end appears to have been built some time after the original construction, due to differences in cladding, roofing and construction. The lean-to provided a workshop and storage for feed and other supplies. The main bay appears to be structurally stable and dry. Many of the lean-to additions have deteriorated from lack of maintenance and are damaged from water ingress. Page 130 of 206 To: Bruce Greig, Dir. of Planning & Building Services Re: Demolition Permit Applications – 1563 Mt. Newton Cross Road Page 3 During the visit, a wooden nest box, mounted near the peak of the roof at the west gable, was observed along with regurgitated pellets, suggesting that barn owls inhabit this structure. Additionally, five small nest boxes are found on the north elevation of the barn. Whereas, under Section 34 of the BC Wildlife Act, “a person commits an offence, if he/she possesses, takes, injures, molests or destroys a bird or its egg, or a nest that is occupied by a bird or its egg”, it is recommended that an assessment be completed by a qualified biologist. Cottage This modest 1½-storey cottage is situated along the main driveway entrance, along the eastern edge of the property. Clad in cedar shingles this structure has a pitched roof, with a porch addition off the west gable end, forming the front entrance. The Historic Buildings Inventory suggests it was built around 1930. The interior of the cottage has been decommissioned and it appears to have not been lived in for several years. Several windows are missing which has allowed both wildlife and weather to enter. The northeast bedroom contained two mud-caked bird nests resting on the upper trim of the door and window. As above, it is recommended that an assessment be completed by a qualified biologist. DISCUSSION Broadly-accepted principles found in Parks Canada’s Standards and Guidelines for the Conservation of Historic Places in Canada, provide guidance on best-practises for preservation, rehabilitation and restoration of heritage buildings. Understanding the value of a historic place is achieved through research and investigation. The Local Government Act provides local governments with a number of tools for heritage conservation. Part 27 – Heritage Conservation Act, section 956, states that a local government or its delegate may order a heritage inspection of property for the purposes of assessing the heritage value, heritage character or the need for conservation of real property, in any of the following circumstances: (a) the property is or may be protected heritage property; (b) the property is identified as heritage property in a community heritage register; Page 131 of 206 To: Bruce Greig, Dir. of Planning & Building Services Re: Demolition Permit Applications – 1563 Mt. Newton Cross Road Page 4 (c) the property is or may be heritage property according to criteria that the local government may, by bylaw, establish for the purposes of this Part. That said, a property-owner may undertake a heritage investigation at his/her own initiative without being compelled. “Heritage resources are the physical elements of the past that make each community distinctive. Historic buildings, sites and landscapes reflect the forces that shape a community and help people to understand the area’s history and development.”1 As the Hay Barn and Cottage are listed in the Historic Buildings Inventory of Central Saanich and the Applicant has applied for demolition permits for each, it would be prudent to have a heritage inspection completed by a Registered Professional/Heritage Consultant to determine the historic value and condition of the building, prior to issuing a demolition permit. Conclusion: Completion of a heritage inspection of the Hay Barn and Cottage, located at 1563 Mt. Newton X-Road, by a qualified professional consultant, will further our understanding of the heritage value and heritage character of these assets to inform future decision- making. Respectfully submitted, Bonnie McKenzie, BSc. Manager of Community Services /bcm Attachments: Appendix A – Excerpt from the “Historic Buildings Inventory of Central Saanich – 1987”, pg 26. Appendix B – Photographs of the farm buildings taken on the site visit of March 24, 2016. 1 Heritage policy for the use of Heritage Revitalization Agreements, City of New Westminister, January, 2011. Page 132 of 206 APPENDIX A Page 133 of 206 APPENDIX B 1563 Mt. Newton Cross Road March 24, 2016 Hay Barn View from northeast. View from southeast. Page 134 of 206 APPENDIX B Hay barn interior, with nest box. Hay barn interior showing plank-framing. Page 135 of 206 APPENDIX B Livestock Barn View from southeast. View from south. Page 136 of 206 APPENDIX B Cottage View from southwest. View from southeast. Page 137 of 206 APPENDIX B View from northwest. Cottage interior with bird’s nest. Page 138 of 206 COTTAGE HAY BARN LIVESTOCK BARN Page 139of 206 Metres 50 100 200 Important Intramap 2.0 This map is for general information purposes only. The Capital Regional 1563 Mt. Newton Cross Road Capital Regional District District (CRD) makes no representations or warranties regarding the [email protected] accuracy or completeness of this map or the suitability of the map for any purpose. This map is not for navigation. The CRD will not be liable http://www.crd.bc.ca for any damage, loss or injury resulting from the use of the map or information on the map and the map may be changed by the CRD at any time. Printed Tue, Apr 5, 2016 MANN ENGINEERINGAND PLANNINGCORP. 204-2780 Veterans MemorialParkway,Langforcl,BCv93 3S6 Phone:(250) 479-9983 Fax: (250) 391-9982 E—mail:[email protected] ril26, 2016 ,/£7 Bob Philipchalk 1563 Mt. Newton Cross Rd. Victoria BC Dear BobPhilipchalk: RE: Evaluation of Original Buildings 1563 Mt. Newton X Rd. Evaluation of Original Farm Buildings The writer attended the above noted property on April 25, 2016 to assess three original farm buildings with respect to structural integrity and viability for remediation. The three original buildings which were reviewed in this report comprise two barns and a cottage. Some observations are listed below: 9 Severe degradation of exterior cladding which is deemed unsalvageable 0 Considerable evidence of rot of the sill plate, trimmer joists and the end bearing locations of the floor joists. No evidence that sill plates have been secured to the foundation. Posts have not been adequately attached to piers and in at least one case have slid off the supporting piers. Exterior sheathing missing or weather damaged Water damage to sill plates, posts and beams Water ingress and egress through roof, floor and exterior Severe deflection is evident in roof framing Unsafewiring throughout No insulation in the cottage walls The structures are in need of underpinning with new foundations. Inadequate or nonwexistent drainage Structural elements, cladding, flooring etc. have all been allowed to deteriorate due to moisture penetration past the point of viable remediation and are in need of complete replacement. Unfortunately, the condition of the above noted structures are not suitable for repairs or remediation. The barns in particular are in immediate danger of collapsing from any significant windstorm. These building which are partially collapsed will within a few years completely collapse. Since it is unsafe to enter any of these buildings, repair and remediation are impractical. \\QNAP\Pub|ic\MannEng\My Documents\Merge Docunienls\Reports\ Evaluationof Original residence unsalvageable.lwp Drum 09000090 Page 140 of 206 Letter Report - 2 I believe any attempt at restoring the present structure would be cost prohibitive. No workers should enter the structure under any circumstances. Care should be taken around the exterior as the remaining walls have the potential to fall outwards. It is my opinion that the structure should be demolishedimmediately. Mann Engineering has completed this report to provide structuralrecommendationsonly. All site activities and their consequences are the sole responsibility of the contractor. Thi report is not a demolition plan, rather it contains recommendationsthat are consideres best practise based on the current structural condition at the time of site visit. dSite safety and compliance with Worl<5alel3C regulations is the responsibility of qualified individuals. If present hazardous materials and their abatement in accordance with Worl \\QN/\P\Public\MannEng\My Documents\Merge Documents Evaluationof Original residence unsa|vageable.lv.p \ReP0Fl5\ Paar: '7 Page 141 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: Chief Administrative Officer From: David McAllister Priority: Strategic Director of Engineering and Operational Public Works Date: May 30, 2016 Re: Award of Contract for Design of Maber Flats Agricultural Drainage Facility RECOMMENDATIONS: 1. That the contract for detailed design of the Maber Flats Agricultural Drainage Facility be awarded to Aqua-Tex Scientific Consulting Ltd in the amount of $146,300 plus applicable taxes. 2. That the Mayor and Corporate Officer be authorized to execute the contract with Aqua- Tex Scientific Consulting Ltd. BACKGROUND: On February 1st, 2016 Council authorized staff to proceed with issuing a request for proposals for the provision of design services for the Agricultural Drainage Facility in Maber Flats. The request for proposals focused on obtaining a design team that would reflect the District's commitments throughout this process including enhanced drainage on surrounding properties, productive agricultural use of the project site and enhanced water quality along with associated ecological benefit. The Request for Proposals document incorporated feedback from the District's Healthy Watershed Committee. The request for proposals was posted on both the BCBID and the District website and one submission was received from Aqua-Tex Scientific Consulting Ltd by deadline. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 142 of 206 To: Patrick Robins, Chief Administrative Officer May 30, 2016 For: June 06, 2016 Regular Council Re: Award of Contract for Design of Maber Flats Agricultural Drainage Facility DISCUSSION: After reviewing the request for proposal, staff recommend awarding the contract to Aqua-Tex Scientific Ltd. The project team has extensive local experience with members who have previously worked on the District's Integrated Stormwater Management Project (ISMP) and Agricultural Ditching Best Management practices. They have also cited their openness to working with the identified group of environmental professionals who have offered pro-bono assistance to the District on stormwater projects. Financial Comments Funding for the majority of the design work is available in the engineering budget of the Five year Financial Plan. The balance will be reallocated from other unused project funds during the year if needed. CONCLUSION: Staff recommends that the contract for the design of the Agricultural Drainage Facility be awarded to Aqua-Tex Scientific Ltd in the amount of $146,300 plus taxes. Respectfully Submitted, David McAllister P.Eng, MSc, MBA Director of Engineering and Public Works Endorsed by: Paul Murray Director of Financial Services Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 143 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: Chief Administrative Officer From: David McAllister Priority: Strategic Director of Engineering and Operational Public Works Date: May 31, 2016 Re: Canada 150 Grant Application- Stelly's Cross Road Trail RECOMMENDATIONS: That Council: 1) Approve a grant application for the Canada 150 Community Infrastructure Program for the Stelly's Cross Road/Tsartlip Trail project 2) Indicate its support for the Stelly's Cross Road trail project including budget commitment in 2017 should the grant application be successful. 3) Request a letter of support from Tsartlip First Nation Chief and Council BACKGROUND: Funding Program On May 24th, 2016 Western Economic Diversification Canada opened an intake for proposals to participate in the Canada 150 Community Infrastructure Program with a submission deadline of June 22nd, 2016. The details of the program are summarized in Appendix A and funding of 50% of project costs up to a maximum of $500,000 is available for individual projects. Staff have assessed the opportunity and have determined that the District project most suitable for this program is the Stelly's Cross Road/Tsartlip Trail project as it both enhances recreational opportunities and is a joint initiative with Tsartlip First Nation. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 144 of 206 To: Patrick Robins, Chief Administrative Officer May 31, 2016 For: June 06, 2016 Regular Council Re: Canada 150 Grant Application- Stelly's Cross Road Trail DISCUSSION: Tsartlip/Stelly's Cross Road Trail Project The Tsartlip/Stelly's Cross Road Trail project has been identified as a key linkage between the Tsartlip First Nation and District of Central Saanich that would provide multi-modal access for both communities. The multi-modal nature of the trail would provide recreational opportunities and enhance safety for pedestrians and cyclists. This project is currently identified as the highest priority project in the District's multi-modal strategy and is an action item within the District's 2016 strategic plan. Financial Comment: The project is not currently identified in the Five Year Financial Plan Plan however, should the District be successful in the grant funding, a budget transfer request to reallocate funds from reserves or surplus would be brought before Council for approval and the plan would be adjusted accordingly in order to fund up to 50% of the project's costs. Order-of-magnitude cost estimates have been prepared for 3 conceptual options and are summarized below in Table 1 Table 1: Order-of-magnitude cost estimates for 3 conceptual options Conceptual Option Order-of-Magnitude Cost($) North Alignment Pathway Mix (No Ditch 270,000-450,000 Enclosure) North Alignment Pathway Mix (Ditch 520,000-875,000 Enclosure) South Alignment Pathway Mix (No 530,000-905,000 Enclosure/No Fencing) CONCLUSION: The opportunity to receive 50% of the project funding up to a maximum of $500,000 as a contribution from a senior-level of government is significant. The Stelly's Cross Road Trail project is selected as it meets several key funding focuses including enhancement of recreational opportunities and positive impact to First Nations communities. The selection of this project is also beneficial in that it is the highest priority in the District's multi-modal strategy Respectfully Submitted, David McAllister, PEng., MSc., MBA Director of Engineering and Public Works ATTACHMENTS: Appendix A- "Canada 150 Community Endorsed by: Page 145 of 206 To: Patrick Robins, Chief Administrative Officer May 31, 2016 For: June 06, 2016 Regular Council Re: Canada 150 Grant Application- Stelly's Cross Road Trail Infrastructure Program Description" Paul Murray Director of Financial Services Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 146 of 206 Wenem Ecanumu: Dwersmcahun de 1élmmamwz \'0ue5| Page 147 of 206 Page 148 of 206 Page 149 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: Chief Administrative Officer From: David McAllister Priority: Strategic Director of Engineering and Operational Public Works Date: May 31, 2016 Re: Award of Contract for Detailed Design of Brentwood Bay Sewer Forcemain and Lift Station RECOMMENDATIONS: 1. That the contract for detailed design of the Brentwood Bay Sewer System be awarded to Stantec Inc in the amount of $188,900. 2. That the Mayor and Corporate Officer be authorized to execute the standard municipal services contract with Stantec Inc. BACKGROUND: Council has approved rehabilitation of the Brentwood Bay Sewer system as a strategic priority for 2016 and subsequent years in the Five Year Financial Plan. In order for the District to be able to apply for grant funding of larger portions of these works detailed design must be undertaken. DISCUSSION: Staff initiated a procurement process involving a Request for Proposals which was submitted to both BCBID and the District website. Four submissions were received on by deadline from Great Pacific, Stantec, Plus and McklHenney. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 150 of 206 To: Patrick Robins, Chief Administrative Officer May 31, 2016 For: June 06, 2016 Regular Council Re: Award of Contract for Detailed Design of Brentwood Bay Sewer Forcemain and Lift Station Engineering staff performed an evaluation and determined Stantec Inc. presented the best value to the District given their familiarity with the District system and price which was inclusive of all project items. Financial Comments Funding for the contract is available in the current Sewer Capital Program budget of the Five Year Financial Plan. CONCLUSION: Staff recommends that the contract for the design of the Brentwood Bay Sewer Rehabilitation be awarded to Stantec Inc in the amount of $188,900. Respectfully Submitted, David McAllister P.Eng, MSc, MBA Director of Engineering and Public Works Endorsed by: Paul Murray Director of Financial Services Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 151 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: 5280-09 Chief Administrative Officer From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: June 01, 2016 Re: Regulation of Moorage and Other Uses within Brentwood Bay RECOMMENDATIONS: That Council: 1. confirm the priority of an initiative to investigate a new municipal regulatory scheme for monitoring and enforcement of moorage, live-aboards, dumping and/or other activities within Brentwood Bay; 2. defer community consultation on residential infill and densification, and reallocate funding within the 2016 budget to the initiative to address issues in Brentwood Bay; and, 3. initiate the process to survey the state of the bay, identify regulatory options and investigate how other municipalities have addressed similar issues. BACKGROUND: Council has indicated that exploring new regulations to address issues in Brentwood Bay may be a priority. At its regular meeting held May 16, 2016, Council passed the following in response to a Notice of Motion submitted by Councillor Thompson regarding a Licence of Occupation over Brentwood Bay: "482.16 MOVED AND SECONDED That the District of Central Saanich initiate consideration of a “Licence of Occupation” for Brentwood Bay through the following actions: 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 152 of 206 To: Patrick Robins, Chief Administrative Officer June 01, 2016 For: June 06, 2016 Regular Council Re: Regulation of Moorage and Other Uses within Brentwood Bay a) As a first step, consult with the Tsartlip First Nation to see if there is potential to work together in the development and implementation of a “Licence of Occupation” for Brentwood Bay; b) That Staff request reports from City of Victoria relevant to the acquisition of the “Licence of Occupation” for the Gorge and the related rezoning; c) Given that this issue is not listed on the Strategic Priorities chart and that no resources have been allocated at this time, that Staff provide an overview of resources – including financial – that could be required to attain and manage a “Licence of Occupation”; d) That Staff seek a legal opinion on the potential benefits and challenges of implementing a “Licence of Occupation” for the area of Brentwood Bay within the District’s area of jurisdiction. 484.16 MOVED AND SECONDED Postponement Motion: That consideration of the Notice of Motion submitted by Councillor Thompson regarding Licence of Occupation in Brentwood Bay be postponed to the June 6, 2016 Regular Council meeting to gather additional information. CARRIED UNANIMOUSLY" This report is intended to provide context to the issues and potential solutions at which the Notice of Motion may be aimed. DISCUSSION: Obtaining a Licence of Occupation: The notice of motion focuses on a Licence of Occupation, which may be only one part of enacting a new regulatory scheme to address concerns with certain water-borne activities and their impacts on Brentwood Bay and the residents of Central Saanich. This arises from awareness of recent actions by the City of Victoria to enact new regulations within the Gorge Waterway in front of Banfield Park. A Licence of Occupation is not itself a regulatory tool, however; rather it is an agreement with the landowner (in this case, the Province of British Columbia which owns the land covered by tidal waters within the boundaries of the municipality) which may confirm some rights on the Licence holder. The regulations enacted by the City of Victoria are amendments within its Zoning Regulation bylaw. The purpose and value of the Licence is to solidify support for the municipal regulations in anticipation of a future court challenge; the provincial Licence may influence a decision of the courts should the courts be requested to overturn the City’s regulatory bylaw. When Central Saanich explored the question of obtaining a Licence of Occupation over Brentwood Bay with the provincial Ministry of Forests, Lands and Natural Resource Operations in 2011, the province indicated that it was not prepared to issue a blanket Licence to the municipality. Further investigation of the advisability of pursuing a Licence of Occupation, and the province’s current willingness to entertain such an application, could be undertaken. Staff suggest that, prior to pursuing the avenue of a Licence, the District should clarify the purpose of the Licence and the regulatory scheme it would be backing up. Page 153 of 206 To: Patrick Robins, Chief Administrative Officer June 01, 2016 For: June 06, 2016 Regular Council Re: Regulation of Moorage and Other Uses within Brentwood Bay Jurisdictional Issues (briefly): - Municipal authority over zoning includes the power to regulate land covered by water; - Navigation and shipping falls under exclusive Federal jurisdiction; - The Courts have recognized that municipal zoning authority will result in some incidental interference with navigation and shipping; - In 2015, a BC Court of Appeal ruling in West Kelowna found that, despite the authority of municipalities to zone land covered by water, the regulations must permit some short-term anchoring so as not to intrude into the Federal jurisdiction. The ruling ultimately upheld the municipal regulations. Defining the Problem: In the City of Victoria, the community concerns identified included: - interference with recreational activities of the general public; - discharge of sewage effluent and garbage from live-aboard vessels; - discharge of fuel and lubricants from unseaworthy vessels; - noise and nuisance activities from live-aboard vessel residents; - abandonment of unseaworthy vessels and vessel debris; - obstruction of the waterway that affects recreational use by the public; and, - erosion of shoreline and riparian areas from occupant access routes. Potential issues of which staff are aware that may also be community concerns for Brentwood Bay include: - repeated and long-term docking of dinghies at the municipal wharf; - repeated and long-term beaching of dinghies near shore access points; - moorage of non-compliant floating structures and rafted objects which are neither vessels nor appropriate moorage floats; - overnight and long-term parking of vehicles on residential streets near Brentwood Bay; and, - aesthetic concern over the visual impact of boats moored in the bay. Staff recommend that exploring and/or developing any new regulatory scheme should begin with investigation and analysis to define the problem(s) which Council is aiming to solve on behalf of the community. Staff note that the regulation which Victoria enacted permits only short-term moorage within the Gorge Waterway; longer-term moorage within Brentwood Bay has been a regular use by Central Saanich residents for many decades, and staff expect that a different set of regulations would be necessary to fit the circumstances and desired outcomes. Initial Steps: Should Council wish to explore a new scheme for regulating uses and activities on the water within Brentwood Bay, staff suggest that the following would be necessary steps in the process: 1. survey the current state of the bay and document issues or areas of potential concern, including: Page 154 of 206 To: Patrick Robins, Chief Administrative Officer June 01, 2016 For: June 06, 2016 Regular Council Re: Regulation of Moorage and Other Uses within Brentwood Bay a physical survey by staff to document the quantity, location and observed state of any boats, moorage structures or objects within the bay; a compilation of aerial photographs to look for changes or trends of moorage and structures within the bay; a compilation of bylaw complaints and documented concerns submitted by residents; 2. seek an update to the past legal opinions obtained by the District on the jurisdiction of the municipality to regulate uses on waters within the municipal boundary; and, 3. seek further information on the approaches and experiences of other municipalities in regulating water-borne activities and uses. Compiling this information would involve staff time and consultant resources. A rough estimate would be in the range of $15,000 to $20,000 for this work. This could be funded from contingency, and would necessitate adjusting current work plans. The results of this initial work would be brought back to inform Council's direction on next steps and help focus this initiative. Next Steps: If Council determines to proceed with further efforts to explore a change to municipal regulation of the bay, staff suggest that further consideration of a project within the strategic plan and budget would be necessary, to: 4. develop a set of regulatory options for Council to consider; 5. assess initial and ongoing operational costs and any necessary capacity adjustments and/or changes to departmental work plans to enable delivery of this new service, and provide details for inclusion in the municipal Budget and Five-Year Financial Plan; 6. draft an implementation strategy and timeline; and, 7. develop a communication and consultation strategy to raise awareness, seek input and coordinate efforts between the municipality, citizens, boaters and other jurisdictions including First Nations. The project would require a combination of staff time and consulting work; if this is deemed a priority of Council it could be accomplished by adjusting the timeframe for other projects such as the public consultation on residential infill and densification and/or agricultural area plan initiatives. Council direction is sought on the relative priority of this project among others underway. Potential costs: A project for developing regulatory options, communicating and seeking public input ahead of adopting new bylaws is expected to be in the range of $60,000 to $80,000 depending on the level of community consultation. Staff note that the area of Brentwood Bay within the jurisdiction of Central Saanich is five times the area of the Gorge Waterway being managed by the City of Victoria. This is an area of jurisdictional complexity with numerous interested stakeholders. If Council directs that developing a new regulatory scheme is a priority, then at the point when regulatory options are being considered it would be necessary to evaluate the long-term cost implications in detail. Page 155 of 206 To: Patrick Robins, Chief Administrative Officer June 01, 2016 For: June 06, 2016 Regular Council Re: Regulation of Moorage and Other Uses within Brentwood Bay CONCLUSION: For years, residents have brought forward complaints and concerns about environmental, navigational, aesthetic and/or nuisance impacts from a variety of uses observed in Brentwood Bay. The overlapping federal, provincial and municipal jurisdictions tend to complicate and confuse the matter of identifying who has authority and/or responsibility to effect positive changes within the Bay. The municipality continues to respond to bylaw enforcement issues as it is able within the limits of its current regulations and resources. Alternatives: A project to review the current state of the bay, analyze and prioritize the issues impacting the public and the environment, explore the legal tools available and define the costs of enacting a higher service level to monitor and enforce new regulations within Brentwood Bay would be a significant addition to current department work plans. Should Council wish to embark on this project, staff recommend that community consultation on residential infill and densification be deferred for now, and that funding be reallocated to the current priority. Other work which could be deferred includes the two projects arising from the Agricultural Area Plan. On the agricultural front, Staff have focussed on bringing the AAC bylaw to a point of readiness (now before Council), consequently only preliminary work has been completed to seek clarity on grant funding options to support the two 2016 projects. These projects could be deferred should Council wish to advance the Brentwood Bay initiative. Alternatively, Council could provide direction during a mid-year update and discussion of its strategic priorities in the context of other current projects and operational demands. If this is the direction of Council, it would be timely to schedule a Committee meeting to revisit and update the list of Strategic Priorities with a view to providing additional resources or adjusting the timeline of other projects and ongoing operations. Respectfully submitted, Bruce Greig Director of Planning & Building Services ATTACHMENTS: Excerpt of zoning map for Brentwood Bay Endorsed by: Map showing navigation channels within Paul Murray Brentwood Bay Director of Financial Services Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 156 of 206 R2 R1S R-1S C4 C6 R-1Z P2 C3 C3 W2 P2 C6A P1 W2 RM4 P2 W1 R P2 C6 P2 W2 P2 W2 R1S C6 RM1 P2 RM1 R2 R1 P2 W1 P2 P1 RM1 R1 W2A P2 RE2 R1 P2 C8 C8 R-1S P2 W1 P2 R2 R1 C5 RE1 P2 P2 W1 RE P2 Page 157 of 206 RV2QR2PW2x e ð IPQ2PV2HQ2 RV2QR2PP2x f ð IPQ2PV2HU2 i RV2QR2PI2x2IPQ2PU2SQ2 ð h RV2QR2PH2x2IPQ2PU2SS2 ð RV2QR2IU2x g ð IPQ2PV2HT2 frentwood2fy2E2xvigtion2ere ere2to2remin2ler2of2vessels2nd2moorings Page 158of 206 to2permit2fe2xvigtion xvigtion2ere2hefinition QH2metres2xorthest2of2oint2e2t2IRI°2to2oint2i QH2metres2xorth2of2oint2f2t2IHT°2to2oint2h QH2metres2outh2of2oint2g2t2TS°2to2oint2h essels2nd2wooring2fuoys2must2not2ostrut2 x or2restrit2ess2to2privte2doksF eug2PHII NOTICE OF MOTION Re: Licence of Occupation – Brentwood Bay For the May 16, 2016 Regular Council Meeting Submitted by Councillor Thompson WHEREAS There is longstanding concern and frustration with management of environmental health of Brentwood Bay, and that current processes have failed to provide a solution; WHEREAS A “Licence of Occupation” is one option that could provide the District with the tools required to better manage moorage and environmental health in Brentwood Bay; THEREFORE be it resolved: That District of Central Saanich initiates consideration of a “Licence of Occupation” for Brentwood Bay through the following actions: a) As a first step, consult with the Tsartlip First Nation to see if there is potential to work together in the development and implementation of a “Licence of Occupation” for Brentwood Bay; b) That Staff request reports from City of Victoria relevant to the acquisition of the “Licence of Occupation” for the Gorge and the related rezoning; c) Given that this issue is not listed on the Strategic Priorities chart and that no resources have been allocated at this time, that Staff provide an overview of resources – including financial – that could be required to attain and manage a “Licence of Occupation”; d) That Staff seek a legal opinion on the potential benefits and challenges of implementing a “Licence of Occupation” for the area of Brentwood Bay within the District’s area of jurisdiction. Page 159 of 206 EEEI V'IFJ Muni I Hall ) From: Jill Wake Mayor and Council, I have just read the Staff Report regarding the Regulation of Moorage and Other Uses within Brentwood Bay The report asks for Council direction on the relative priority of this project among others underway. The problems in regard to certain boats in Brentwood Bay have increased greatly over the last few years. The report does a very good job of itemizing these problems. The health and safety concerns of your residents have also increased. It is encouraging to think that action may soon be taken to decrease these concerns. I would like to ask Council to consider this item as a very high priority item. Thank you, JillWake 7046 Brentwood Drive 250-6s2-2090 "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above, Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized othenruise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you," "Please visit our new c¡v¡c web portar at www.centralsaanich.ca to find information on upcoming meetings and past Council decisions, to search for background repofts, and/or to sign up for e-notifications," 1 Page 160 of 206 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on June 06, 2016 To: Patrick Robins File: 0360-20 Chief Administrative Officer From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: May 31, 2016 Re: Advisory Commission Bylaws No. 1877 and 1878 RECOMMENDATIONS: 1. That Advisory Planning Commission Bylaw No. 1877, 2016, be introduced and read a first time by title only; 2. That Advisory Planning Commission Bylaw No. 1877, 2016, be read a second time; 3. That Advisory Planning Commission Bylaw No. 1877, 2016, be read a third time; 4. That Agricultural Advisory Commission Bylaw No. 1878, 2016, be introduced and read a first time by title only; 5. That Agricultural Advisory Commission Bylaw No. 1878, 2016, be read a second time; and, 6. That Agricultural Advisory Commission Bylaw No. 1878, 2016, be read a third time. BACKGROUND: Council received a report and draft copies of Bylaws No. 1877 and 1878 at the Committee-of- the-Whole meeting held May 24, 2016, and passed the following motions: "485.16 That staff provide input to Council regarding how to incorporate affordable housing in the bylaw in terms of expanding the mandate of the Advisory Planning Commission. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 161 of 206 To: Patrick Robins, Chief Administrative Officer May 31, 2016 For: June 06, 2016 Regular Council Re: Advisory Commission Bylaws No. 1877 and 1878 486.16 That the bylaw reflect a minimum of five (5) and a maximum of seven (7) members on the Agricultural Advisory Committee. 487.16 That the quorum for an Agricultural Advisory Commission be 50% plus one members. 490.16 That the Committee of the Whole support the revisions in draft Advisory Planning Commission Bylaw No. 1877. 491.16 That the Committee of the Whole support the revisions in draft Agricultural Advisory Commission Bylaw No. 1878." DISCUSSION: Changes as directed by Council, along with edits suggested by the municipal solicitor, have now been incorporated into the text of the bylaws as follows: In response to motion 485.16, a new subsection 14(d) has been added to the draft APC Bylaw No. 1877. In response to motion 486.16, section 2 has been revised in the draft AAC Bylaw No. 1878. In response to motion 487.16, section 5 had been revised in the draft AAC Bylaw No. 1878. At the advice of the municipal solicitor, a new clause has been added to clarify that a Commission member who has recused themselves to avoid a conflict on a matter may appoint an agent to represent their interest before the Commission (see section 4(iv) in Bylaw No. 1877 and section 3(v) in Bylaw No. 1878). Members of the advisory commissions may themselves from time to time submit an application to the District; this clause enables such applications to be heard fairly without requiring that an appointee step down from the Commission. CONCLUSION: The changes requested by Council have now been incorporated into the advisory commission bylaws. Council is in a position to proceed with introduction and first three readings of Bylaws No. 1877 and 1878. Respectfully submitted, Administrator’s Recommendation: I concur with the recommendation contained in this report. Bruce Greig Patrick Robins Director of Planning & Building Services Chief Administrative Officer Page 162 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1877 A Bylaw to Establish an Advisory Planning Commission The Council of the District of Central Saanich, in open meeting assembled, enacts as follows: 1. A Commission is established to be known as the “District of Central Saanich Advisory Planning Commission”, pursuant to Section 461 of the Local Government Act. 2. The Commission is also designated as a community heritage commission pursuant to Section 597 of the Local Government Act. 3. The Commission shall be comprised of nine (9) members appointed by Council of which at least six (6) shall be residents of the Municipality. All members of the Commission shall be appointed by Council resolution for terms specified in the resolution, not to exceed three (3) years. In each year the vacancies of those whose terms expire shall be filled for a term of two (2) years, or for terms otherwise specified by Council. 4. (i) In the event of a vacancy occurring in the Commission the Council shall appoint a new member to fill the vacancy for the unexpired term thereof. (ii) A Council member, employee or officer of the Municipality or an approving officer, is not eligible to be a member of an Advisory Planning Commission, but may attend a meeting in a resource capacity. (iii) A Commission member shall forthwith advise the Chairman of the Commission when the Commission is considering any business or proposal in respect of which the member has a conflict of interest. A Commission member in a conflict of interest situation shall not participate in any debate or vote on the business or proposal in question, and shall leave the room in which the debate or vote is occurring. (iv) A Commission member who has a right under section 10 of this bylaw to be heard in relation to any proposal that is under consideration by the Commission may appoint another person as a representative to exercise the member’s right on his or her behalf. (v) If a member of the Advisory Planning Commission is continuously absent, except with Leave of the Council, from three (3) consecutive meetings of the Advisory Planning Commission, the member’s position shall be deemed to be vacant, and subsection (i) applies. (vi) The Council may by a vote of at least 2/3 of the members present and voting at a meeting of Council, remove a member of the Advisory Planning Commission from office. Page 163 of 206 Bylaw No. 1877 – Advisory Planning Commission Page 2 5. The meetings of the Commission shall be presided over by a Chair who shall be elected from the Commission members at the first meeting of each calendar year. The Chair shall appoint another Commission member as Acting Chair in case of the Chair’s absence. The Chair shall be entitled to vote at all meetings. 6. Five (5) members shall constitute a quorum of the Commission. 7. The Commission shall, by resolution, establish rules for its procedure, and may from time to time vary such rules by a vote of the majority of the members present at a meeting. 8. In cases not provided for under this Bylaw or the procedural rules established by the Commission under section 7, the most current version of Robert’s Rules of Order will apply to the proceedings of the Commission, to the extent that those rules are: a. applicable in the circumstances; and b. not inconsistent with this Bylaw, the procedural rules established by the Commission or the Community Charter. 9. The Commission shall generally meet monthly, as necessary to address the business of the Commission in a timely manner. 10. Where the Commission is considering an amendment to a plan or bylaw, or the issue of a permit, the applicant for the amendment or permit is entitled to attend at meetings of the Commission and be heard. 11. All meetings of the Commission shall be open to the public. Members of the public will not, however, be afforded an opportunity to address the Commission; if a member of the public wishes to comment on a matter relating to the Commission or its business, such comment may be submitted to the Council. 12. The Commission shall, upon receiving a request for advice from Council, provide recommendations to Council dealing with such matters as shall have been referred to it. 13. Council may, by resolution, request the Commission to advise Council on any matter respecting land use, community planning or proposed bylaws and permits under Divisions 4 to 14 of Part 14, and Section 546, of the Local Government Act, including: Page 164 of 206 Bylaw No. 1877 – Advisory Planning Commission Page 3 i. Official Community Plans; ii. Zoning Bylaws; iii. Development Approval Information Requirements; iv. Development Permits; v. Temporary Use Permits; vi. Development Variance Permits; vii. Subdivision and Development Servicing Requirements and Related Matters; viii. Phased Development Agreements; ix. Runoff Control Requirements; x. Flood Plain Requirements; xi. Off-street Parking and Loading Requirements; xii. Sign Regulations; and xiii. Landscaping and Screening Regulations. 14. Environmental, Community Transportation, Heritage and Housing Affordability Issues Review a. The Advisory Planning Commission shall also advise Council on environmental issues and on the environmental aspects of matters pertaining to land use, community planning or proposed bylaws and permits under the Local Government Act that are referred to the Commission by Council. b. The Advisory Planning Commission shall also advise Council on pedestrian, cycling and transit issues and on matters related to pedestrian and cycling routes and provision of non-automotive transportation facilities pertaining to land use, community planning or proposed bylaws and permits under the Local Government Act that are referred to the Commission by Council. c. The Advisory Planning Commission shall also advise Council on community heritage matters under Part 15 of the Local Government Act that are referred to the Commission by Council. d. The Advisory Planning Commission shall also advise Council on affordable housing issues and aspects of housing affordability in matters pertaining to land use, community planning or proposed bylaws and permits under the Local Government Act that are referred to the Commission by Council. 15. District of Central Saanich Advisory Planning Commission Bylaw, No. 808, 1986 is REPEALED. Page 165 of 206 Bylaw No. 1877 – Advisory Planning Commission Page 4 16. This Bylaw may be cited for all purposes as the “Central Saanich Advisory Planning Commission Bylaw No. 1877, 2016”. READ A FIRST TIME on this day of 2016. READ A SECOND TIME on this day of 2016. READ A THIRD TIME on this day of 2016. ADOPTED this day of 2016. Ryan Windsor Mayor Liz Cornwell Corporate Officer Page 166 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1878 A Bylaw to Establish an Agricultural Advisory Commission The Council of the District of Central Saanich, in open meeting assembled, enacts as follows: 1. A Commission is established to be known as the “District of Central Saanich Agricultural Advisory Commission”, pursuant to Section 461 of the Local Government Act. 2. The Commission shall be comprised of at least five (5) and no more than seven (7) members appointed by Council. If five (5) or six (6) members are appointed, at least four (4) shall be residents of the Municipality. If seven (7) members are appointed, at least four (5) shall be residents of the Municipality. All members of the Commission shall be appointed by Council resolution. Three (3) of the members appointed in 2016 shall have terms expiring on December 31, 2018, and the remaining members shall have terms expiring on December 31, 2019. Subsequently, the vacancies of those whose terms expire shall be filled for a term of two (2) years, or for terms otherwise specified by Council. 3 (i) In the event of a vacancy occurring in the Commission, the Council shall appoint a new member to fill the vacancy for the unexpired term thereof. (ii) A Council member, employee or officer of the local Municipality or an approving officer, is not eligible to be a member of an Agricultural Advisory Commission, but may attend a meeting in a resource capacity. (iii) Council may invite a representative of the Ministry of Agriculture, or other knowledgeable persons, to attend meetings in a resource capacity. (iv) A Commission member shall forthwith advise the Chairman of the Commission when the Commission is considering any business or proposal in respect of which a member has a conflict of interest. A Commission member in a conflict of interest situation shall not participate in any debate or vote on the business or proposal in question, and shall leave the room in which the debate or vote is occurring. (v) A Commission member who has a right under section 9 of this bylaw to be heard in relation to any proposal that is under consideration by the Commission may appoint another person as a representative to exercise the member’s right on his or her behalf. (vi) If a member of the Agricultural Advisory Commission is continuously absent, except with Leave of the Council, from three (3) consecutive meetings of the Agricultural Advisory Commission, the member’s position shall be deemed to be vacant, and subsection (i) applies. Page 167 of 206 Bylaw No. 1878 – Agricultural Advisory Commission Page 2 (vii) The Council may by a vote of at least 2/3 of the members present and voting at a meeting of Council, remove a member of the Agricultural Advisory Commission from office. 4. The meeting of the Commission shall be presided over by a Chair who shall be elected from the Commission members at the first meeting of each calendar year. The Chair shall appoint another Commission member as Acting Chair in case of the Chair’s absence. The Chair shall be entitled to vote at all meetings. 5. If five (5) members have been appointed by Council under section 2 of this bylaw, then three (3) members shall constitute a quorum of the Commission. If six (6) or seven (7) members have been appointed, then four (4) members shall constitute a quorum of the Commission. 6. The Commission shall, by resolution, establish rules for its procedure, and may from time to time vary such rules by a vote of the majority of the members present at a meeting. 7. In cases not provided for under this Bylaw or the procedural rules established by the Commission under section 6, the most current version of Robert’s Rules of Order will apply to the proceedings of the Commission, to the extent that those rules are: a. applicable in the circumstances; and b. not inconsistent with this Bylaw, the procedural rules established by the Commission or the Community Charter. 8. It is expected that the Commission will generally meet six times per year, with less frequent meetings during the growing season, but with additional meetings if necessary to address the business of the Commission in a timely manner. 9. Where the Commission is considering an amendment to a plan or bylaw, or the issue of a permit, the applicant for the amendment or permit is entitled to attend at meetings of the Commission and be heard. 10. All meetings of the Commission shall be open to the public. Members of the public will not, however, be afforded an opportunity to address the Commission; if a member of the public wishes to comment on a matter relating to the Commission or its business, such comment may be submitted to the Council. 11. The Commission shall, upon receiving a request for advice from Council, provide recommendations to Council dealing with such matters as shall have been referred to it. 12. Council may by resolution request the Commission to advise Council on any agricultural matters respecting land use, community planning or proposed Bylaws and permits under Divisions 4 to 14 of Part 14 of the Local Government Act, including: i. Official Community Plans; ii. Zoning Bylaws; Page 168 of 206 Bylaw No. 1878 – Agricultural Advisory Commission Page 3 iii. Development Approval Information Requirements; iv. Development Permits; v. Temporary Use Permits; vi. Development Variance Permits; vii. Subdivision and Development Servicing Requirements and Related Matters; viii. Phased Development Agreements; ix. Runoff Control Requirements; x. Flood Plain Requirements; xi. Off-Street Parking and Loading Requirements; xii. Sign Regulations; and, xiii. Landscaping and Screening Regulations. 13. Council may by resolution request the Commission to advise Council on all matters respecting applications initiated under the Agricultural Land Commission Act and the ALR Use Subdivision and Procedure Regulation, including: (i) applications to approve Non-Farm Use of land in the Agricultural Land Reserve; (ii) applications to subdivide land in the Agricultural Land Reserve; (iii) applications to include or exclude land from the Agricultural Land Reserve; and, (iv) applications to remove soil or deposit fill on land in the Agricultural Land Reserve. 14. In the review of applications and bylaw amendments, the Commission shall comment on the following: (i) the effect of the proposal on the agricultural potential of the subject property; (ii) the effect of the proposal on adjacent farm properties and surrounding agricultural production; (iii) the effect of the proposal on water resources and transportation issues; (iv) the impact of the application on maintenance of the Agricultural Land Reserve; (v) where appropriate, possible alternatives to the proposal; and, (vi) issues relating to the protection of farm land specific to the application and the viability of farm operations, including the use of appropriate buffers to enhance land use compatibility. 15. The Commission may also make recommendations to Council on the following: (i) opportunities to raise awareness of agriculture; (ii) the role of farming in the local economy; (iii) competition for the agricultural land base; (iv) improvements to municipal bylaws, policies and practices to support agriculture; (v) priorities for Council advocacy to other agencies and levels of government for changes that would support agriculture; (vi) opportunities to improve drainage and irrigation works; (vii) the impact of park and recreation proposals on agriculture; (viii) the impact of transportation and utility corridors on agriculture; and, Page 169 of 206 Bylaw No. 1878 – Agricultural Advisory Commission Page 4 (ix) municipal proclamations to raise awareness and celebrate instances of remarkable aspects of local farming and/or contributions by local farmers to the community of Central Saanich. 16. This Bylaw may be cited for all purposes as the “Central Saanich Agricultural Advisory Commission Bylaw No. 1878, 2016”. READ A FIRST TIME on this day of 2016. READ A SECOND TIME on this day of 2016. READ A THIRD TIME on this day of 2016. ADOPTED this day of 2016. Ryan Windsor Mayor Liz Cornwell Corporate Officer Page 170 of 206 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH BYLAW NO. 1886 A Bylaw to Amend the Land Use Bylaw (1060 Lucille Drive) WHEREAS the Council by Bylaw No. 1309 adopted the Land Use Bylaw and deems it appropriate to amend the Land Use Bylaw; NOW THEREFORE the Council of the Corporation of the District of Central Saanich, in open meeting assembled, enacts as follows: 1. MAP AMENDMENT Schedule 1 (Zoning Map) of Appendix “A” of Central Saanich Land Use Bylaw No. 1309, 1999, as amended, is hereby further amended by changing the zoning designation of the land legally described as Lot 3, Section 11, Range 1 West, South Saanich District, Plan 13836, PID 004-651-618 (1060 Lucille Drive), and shown shaded on the map attached to this Bylaw as Appendix “A”, from R-2 Residential Two Family to R-1XS Single Family Residential Infill. 2. CITATION This Bylaw may be cited for all purposes as the “Central Saanich Land Use Bylaw Amendment Bylaw No.1886, 2016”. READ A FIRST TIME on this 18th day of April, 2016. READ A SECOND TIME on this 18th day of April, 2016. PUBLIC HEARING HELD this day of , 2016. READ A THIRD TIME on this day of , 2016. ADOPTED on this day of , 2016. ______Ryan Windsor Liz Cornwell Mayor Corporate Officer Page 171 of 206 Appendix '4" To Bvlaw No. 1886 1060 Lucille Drive Lot 3, Section 11, Range I West, South Saanich District, Plan 13836 LEGEND FROM: RESIDENTIAL TWO FAMILY(R-2) scale 1'2500 TO: SINGLE FAMILY RESIDENTIAL INFILL(R-1XS) Þ. ¡r) l-r È- tr) O) l-fO lr) lf) O") LO LO O) 7 193 'r rl-) (o Þ- Þr O") O") Ð 001 1013 N N ¡O ¡o s + + LO (o (o (J N N N O O6 O U O LJ O O f.r) U LJ ) 7 187 181 O N m $ (o $ O+ O 00 $ (o O N ¡.) + (o t--- t--, 00 00 ñ O O + N ô \ N |r) /z É 175 O O O OO O N z. U (9 DAMELART WAY - Þr r) o') l]. vl UJ Þ- ¡r) 7161 N l.r) LO 'r 091 Þ- O lJ- O O d ¡ O O O) 1'1 19 1 139 + ,F-/ \ A rr) 153 \ o \ .-3 ^r1, // N oO <- O (o N (o CO + (o t--- @ $ N æ + N m <- N (o æ O) N Ð + LO O O") N ¡r) + + + O') N O 7147 O LJ rì LJ s CLARKE RD Þ- È- Ð Ð È-- LO ¡r) r) 7 120 7 12ç O N Ð ¡.) ^\c 00 O) O O \\) \-^ô O \"3 LO (o 00 tub aþ N 711 7 105 N N N 1 049 1 064 (o00 N (o 7 103 É) + 00 C)O LO 7 104 -) rJ 00 co N lr) O + Þ- È- O 00 N lr) O O LJ O 7099 102 O 7 100 LUCILLE DRV 7093 PARKWAY DR '101 q3 o.) O') O) |-.- lf) O) LO N f-) 708 O") l-s o t-) rJ) + s LO (o (o O O 7091 O (J O O O (J 1025 * 7078 ô É. $ N 00 oO $ O O co O 00 7083 (o (\ N lr) + lr) (o O 00 O N N z. O O O O O Þ- O 7072 () 7075 (J I SLUGGETT RD f, Èr t]-) ¡.) 1 055 (o |r) O) úl O") 7060 1 001 1 005 N 1 031 + O O O N O O O 70+1 1 009 7052 705 N (o 00 $ 01 N $ N =i- 70+2 7048 (J N 7035 / J 1092 ,À (o I U WIN WAY 00 N lr) 7032 N ¡r) U vtc .RtrS 7031 LJ ^ô?r t/i')/1. 11 1, ) )') ' I 1886_1060 Page 172 of 206 NOTICE OF MOTION Re: Policy and/or Procedural Guidelines For the June 6, 2016 Regular Council Meeting Submitted by Councillor Alicia Holman WHEREAS it has become apparent that a need exists for Policy and/or Procedural Guidelines regarding correspondence, information sharing and public participation/interaction with Council BE IT RESOLVED that Staff provide a report (or draft policy and procedural guides) to outline for the public: 1. How to correspond with all of Council (privacy protection, publishing correspondence on agendas) 2. How to request a meeting with the Mayor or members of Council 3. How to send Mayor and Council invitations for events/speaking engagements 4. Appearing before Council as a delegation 5. Making a submission to Council at a Public Hearing 6. Public participation at Council and Committee of the Whole meetings Page 173 of 206 THE CORPORATION OF THE DISTRICT OF CEN trVE 1903 Mt. Newton Cross Road, Saanichton, B.C. VgM Phone (250) 544-4209 Fax (250) 652-4737 www.centralsaa FEB 21 Z{iiô Land Use / OCP Amendment Permit A¡rplication á Rezoning - Land Use Bylaw E HeritageRevitalizationAgreement tr OGP Bylaw tr Text Amendment - Land Use Bylaw tr Text Amendment - OGP Bylaw Project Address ton'nn lnfo 1ef"Z Lo.e\ S,a,r-c-ic's. R.=orÀ Ra Lot Plan PIL) l- olro (t 55\ t* ôo5 -q?t -521 Owner c acoihr et So-... t c rnt 3phone Fax Applicant Name Bus¡ness Licence (if not owner) #/Street C¡ty Postal Code Telephone FaX email Property Current zoning: gL Current OCP Property size: 1t34!¡a " Proposed zoning: R¿u Proposed OCP designation Rcr\ Description of existing use/development: n ât Description of proposal: Detail reason and support for the application (use an addit¡onal page if necessary) Required Documentation & Plans Owner Authorization (1 set of 24x36 plans + 1 reduced 11x17 set) l, the owner of the above propefty, hereby authorize and appoint El Survey Certificate (BCLS) of all structures, watercourses, etc. E¡ Current Certificate of Title - within the past 30 days as my agent for the purposes of this bylaw change permit application. The applicant hereby declares that all ¡nformation submitted É S¡te Plan to scale, showing all structures, setbacks, access, is true and correct. adjacent building separation, watercourses, site contours,water supply, storm and sewage disposal, etc. tr Landscape Plan, including landscape specifications, screening, b fences, lighting, etc. Dale D Building Floor Plans and Elevations (identifying specific finishes). O Calculations for site area, coverage, bldg. area, floor space ratio, (required bldg. height, grade, and parking stalls. Owner if not applicant) Date D S¡gnage Details (if applicable). Læal Government Act, and under the authotity of those enactments. Quest'ons about the collection of the informat¡on may be directed to the Freedom of lnformaiion Offtcer. Fees F Rezoning or Her¡tage Appl¡cat¡on $3400.00. Office Use ¡ OCP Text Amendment Application $3400.00- D Joint Rezon¡ng & OCP Appl¡cat¡on $3900.00. TOTAL FEES $ É Notif¡cat¡on Sign OR, $80 3çVo t HRA Notlficat¡on Sign actual cost billed to applicant Rece ved by ú Public Hearing Sign actual cost billed to applicant Ml^A '^" þJon I IL f, Site Profile(s) $50.00 Application/Flle Number 'includes 81500 00 Publ¡c Not¡f¡cat¡on Fee - refundable ¡f appl¡cation doesn't üoceed to pubth - ?þ' ooo+11 Hear¡ng ??bo lb ?L October 2014 Page 174 of 206 E@E[VE FEB 21 2il6 Description of proposal: Corporat¡0il of the District To subdivide the existing property into two lots plus park oe of Central Saanich Plan nt Lot t has the present house on it and would continue to have access onto East Saanich Road. Lot2 would retain the present barn and a new home (one level) would be built with access from Seville Close. A portion (.272 ha) would be Park Dedication. Lot 2 would be rezoned as Residential with a Carciage House. Detail reason and support for the application: Lot2's proposed building site is situated near the barn for the following reasons: - no long driveway necessary behind the neighboring houses on Cooperidge. - The fruit orchard and blueberry/raspberry patch can be maintained - Chicken coop can remain -lot2 is level with a gentle slope downward towards lot 1, placing the proposed building site directly behind lot 12 (Cooperidge neighbor) should allow for access to municipal hookups from Seville Close. This is preferred to having an easement through Lot 1 for municipal hookups coming from East Saanich Road. - the proposed building site would be close to an existing fire hydrant - the proposed building site would allow for easy access to the barn -single level home to be built to minimize visual impact on neighbors. -A large hedge runs the length of the propefiy, providing the properfy owners on Cooperidge with privacy. -There is also alarge hedge which runs3/+ of the properly as a buffer between our land and the neighboring ALR property on the north side. -a restricted covenant would be placed from the top of the bank to the proposed park dedication boundary ensuring no structures would be built in that area. -A dedicated access from Seville Close to the Park along the North side property line (bordering Lot l3 on Seville close) would be included. Lot2 would be rezoned as Residential Carriage House permitting a legal suite on the second floor of the existing barn. All building codes & permits would be fully met prior to the subdivision. Page 175 of 206 There would be ample space for off street parking for both the Caniage House and the proposed home. The lower level of the barn would be used to store gardening and bee keeping equipment. There is also a woodworking hobby area and a small area for tools. The impact on the neighbors directly on the south side of the barn is minimal (Lot 13-Seville Close). There are no windows directly facing the property on the south side of the barn. Two windows overlook the trees at the back of the barn facing the dedicated park. The windows on the north side of the barn overlook ALR land and the roof of the Access building on their property. The two upper windows on the East side of the barn look down the length of the property and were part of the original building permit for the barn in 2006. Page 176 of 206 THE CORPORATION OF THE DISTRICT OF CE 1903 Mt. Newton Cross Road, Saanichton, B.C. VgM 2A9 !VE Phone (250) 544-4209 Fax (250) 652-4731 www.centralsaan Development / Development variance Pern it Application O Development Permit tr Development Variance Permit C Address Profect Zontng Info TOGI E¿re¡. So-o-"-ic\ R.oo-À RA Ranoe Folio (" I 5 [*+ 55 \G ¿bE-q+r -52+ Owner -lo.oc-Þ. €a* Soo., Roa- \ à-asic\\s¡ ßc (Bm rv 3 I elephone Fex €mail )5õ bq7Õr?+ obcoaÅ 5@ live-ó¿)rrl Appllcant Nam€ Bus¡ness Licence (if not owner) Fax email Proiect Details Description of existing h., \D\D 21 {. + cee5 - Description of proposal Qle açe ee o.-*a¿h" J \=e}}e'r- (1 Reasons for requested variance (if applicable): P\* ,'.. 1e,e ¿rrheÀ \rl[.. - (use an addilional page ¡f necessary) Required Documentation & Plans Owner Authorization (2 full-size sef o/ p/ans + 1-1 1x17 reduced set) l, the owner of the above propefty, hereby authorize and appoint EL Current Cert¡f¡cate of Title - within the past 30 days Site Profile (Contaminated Sites Regulation). É as my agent to apply for and obtain this permit. lf issued, t understand a A Survey Gertificate (BCLS) of all struclures, watercourses, etc. notice regarding lhis permit will be placed on the property tiile. El Site Plan to scale, showing all structures, setbacks, access, The appllcant hor€by declarÊs that all inúormatbn subnitted is br.¡e & conþct adjacent building separation, watercourses, site contours, water supply, slorm and sewage disposal, etc. 34 le\> Ð.ot6 D Landscape Plan, including landscape specifications, screening, Applicant Date fences, lighting, etc. tr Building Floor Plans and Elevations (identifying specific finishes). O Galculations for site area, coverage, bldg. area, floor space ratio, Owner (requ¡red if not applicant) Date bldg. height, grade, and parklng stalls. tr Signage Details (if applicable). Læal Govemment Act. and under the author¡ty of those enactmenfs Quesûbns abo ut the cottect¡on of the information may be directed to the Freeúm of ¡nÍormaiion offrcer. Fees Minor is defined as any improvements costfig ,$30,000 or /ess in value; Major rs deîìned as any ¡mptovements costing more than $s0,000. Office Use O Site Profile $ 50 o Development Variance Permit $ 500 TOTAL FEES $ F,IA Variance Notification Sign $ ao wlkz a7¡. sm Development Permits Rece¡ved By o"'" D Minor without Variances $ 300 llw{^ ç¡v4, O Minor with Variances $ 8oo Appl¡cation/F¡le Number tr Major without Variances $1 000 t' Ua¡or witn Variances $1 500 Sooto-?p-=ltb ( 2014 Pt ooo *o-?þ "trtb Page 177 of 206 SITE CONTEXT PLAN 7068 East Saanich Rd LEGEND 1'4000 SUBJECT SITE scale 40m 0 40 80 12Om # Melres r 7 I 1 r8o 1 7161 71 60 7121 2294 1 SHADY CREEK DR 7 129 7 117 7 117 1\ 71 09 ^a I o N 7041 708 1 7 120 ^Òt 10ø? þzozs ^e 7069 A4 CV lL1L 7036 2284 70J3 6998 22 1 22s 7012 \ zzo 6996 6984 ô ++ N É. 698'l |..' 6978 12 t5 2251 O) A1 2242 (o I 6960 C) 2240 2247 69 z e 6960 f 2234 2243 tn 6950 6953 2236 6956 ho -or- 2234 2235 6946 6947 6929 6936 2232 2231 6938 6s2e 2230 2227 6928 \ a 6932 Ð o F. 2228 v N oszr N N N \ N N e.¡ 692 )/zt/:t',\'. / '/ ZIES c.!t.údctrdug Page 178 of 206 a FJ 15129 6 3 0 15 30 45 (n o : Úl Scole l:750 a+ út ci) o Doted this llth doy of Jonuory 2015. o¡l o ) Dìstances shown ore in metres. 4 6t B 7\ L Denotes spike set òe a Lon b\ oo A Denotes pÌn flag o- Arß (J\ 20 36. þ PTON t) I t b"'j Lot 2 I I O.355 ha '10 I 7. Park Dedicotion --è\ Easement O.272 ha o^\ 1'l 25 .\ 536 9 ToP o, o Bom ã Shodl Þ Creek 12 ?\Ón (n Þ (D Eank o{ / 7.0 1¿) o (¡ ì.)(o '13 9 o(f) ro (o o) (Ù The subject property is offected by \ci the following regístered documents: EE86306. Page 179 of 206 E@EUVE CooperÍdge Pork Wey Mayenburg Land Sun'eyù¡g.lnc. FEB ? I 2il5 www.weysurueys.com #4-2227 Jomes llhÌte Boulevord The Corporatir'ì ol the District Sidney BC V&L lzs of Centrat Saanich Telephone (250) 656-StS5 rlment Fite: 15O2,t68 \Pro \ff ISLAND GAS CONNECTOR lsland Gas Connector Project May 10, 2016 Patrick Robins District of Central Saanich 1903 Mt. Newton Cross Road Saanichton, BC V8M 249 sent via email: [email protected] RE: Proposed lsland Gas Connector Proiect Dear Mr. Robins, We are taking this opportunity to introduce a new proposed pipeline project that, if approved, would deliver natural gas from the BC mainland to a proposed liquefied natural gas (LNG) facility on Vancouver lsland. lt's important to note that the lsland Gas Connector proposal is in its early stages of planning and study. The proposed lsland Gas Connector project consists of two parts - an underground and underwater pipeline. The underground portion would run approximately 54 kilometres from Sumas, Washington to the Birch Bay/Custer area. From there, approximately 75 kilometres of pipeline would be placed on the seabed in the Salish Sea ending at the site of the proposed Malahat LNG Project on Vancouver lsland. Steelhead LNG and the Malahat Nation are exploring the development of an LNG export facility on Malahat Nation-owned industrial lands, located about seven kilometres south of Mill Bay, BC. lf built, the facility would cool and store natural gas before it is loaded onto specialize LNG vessels for export to world markets. For more information on the proposed Malahat LNG Project, visit www. malahatlns.com Our project teams are ready to listen, answer questions and engage in open and honest dialogue about all aspects of the proposed project. We're committed to talking with Canadian Aboriginal and Native American communities, landowners and stakeholders that could potentially be affected by the proposed projects. These wide-ranging conversations will help shape the design and planning of the proposed projects. It is anticipated the proposed Malahat LNG Project will undergo provincial and federal environmental assessments in Canada. The lsland Gas Connector will undergo a regulatory review under the National Energy Board (NEB) process in Canada and the Federal Energy Regulatory Commission (FERC) in the United States. Open, extensive and thorough engagement alongthe proposed land and marine route in Washington and BC is an important part of the project development process. We will provide comprehensive information about and seek feedback on the project as it moves through the regulatory process and, if successful, into construction. lsland Gas connector Project é' info@islandgasconnector com I I 1.855.s32.3123 Ç islarrdgasconnector com I I @lCCproject PO Box 45035, Victoria, BC, VgA 0C3 Canada Page 180 of 206 ISLAND GAS CONNECTOR lsland Gas Connector Project Many opportunities to talk with us will be available including open houses, telephone town halls and online forums. We recently launched a project website, www.islandgasconnector.com, to share information and to hear your views about our project plans and development activities. We have also included a short fact sheet with this letter, which provides an overview of the proposed lsland Gas Connector project, the proposed Malahat LNG project and the developers. We invite you to contact us with questions and to join our e-mail list for project updates and information-sharing opportunities. We can be reached tollfree at 1.855.832.3t23. We are looking forward to hearing from you. Sincerely, WD4^Å'{ Sara Delgado Senior Communications Specialist Williams lsland Gas connector Project é' [email protected] I I r.ass.Asz.:lz: F ¡slandgasconnector com I y @lcCproject PO Box 45035, V¡ctor¡a, BC, VgA 0C3 Canada Page 181 of 206 Ministre de I'Environnement Minister of the Environment Ottawa, Canada K1A 0H3 MAY 1 3 2116 EGEIVE His Worship Ryan Windsor l,fiN{ 2 0 ;3:ü Mayor, Corporation of the District of Central Saanich ïho Corporation of the D¡strict 1903 Mount Newton Cross Road of Central Saanich Saanichton BC V8M 2Ag Dear Mr. Mayor: Thank you for your letter of March 16,2016, on the issues of derelict boats and sewage disposal from boats. As you know, the issue of abandoned and derelict VeSSelS is complex, with authorities and responsibilities falling to both federal and provincial governments. On the federal side, Transport Canada, the Canadian Coast Guard, and Environment and Climate Change Canada all have important roles and responsibilities. Transport Canada is responsible for managing threats and hazards to navigation in Canadian waters. The Canadian Coast Guard takes the lead when addressing pollution from boats and ships. Environment and Climate Change Canada plays a significant supporting role by providing knowledge of the environment and timely operational science to inform decision making. I note the Central Saanich Municipal Council's intention to reach out to my colleagues the Honourable Marc Garneau, Minister of Transport, and the Honourable Hunter Tootoo, Minister of Fisheries, Oceans, and the Canadian Coast Guard. I assure you that I am committed to continuing to work with my colleagues to fulfill our responsibility in order to ensure environmental protection. I trust that this information is helpful in clarifying how Environment and Climate Change Canada supports work on these issues by providing science-based knowledge on the environment. Please accept my best regards Sincerely, c The Honourable Catherine McKenna, P.C., M.P Minister of Environment and Climate Change c.c.: The Honourable Marc Garneau, P.C M.P. The Honourable Hunter Tootoo, P.C M.P. Can Page 182 of 206 EGEIVE MAY I I 20t6 The .3í r"Hlå o f e i s t r rc t i nD "rh THAN A 2016 GREATER VICTORIA POINT IN TIME COUNT More Than a Numberi 2016 Greater Victoria Point in Time Gount Summary Report Authors Marika Albert, MA, Community Social Planning Council of Greater Victoria Tanya Penna, BSW, RSW, Community Social Planning Council Flora Pagan, MSW Candidate, Community Social Planning Council Bernie Pauly, RN, PhD, Centre for Addictions Research BC and School of Nursing, University of Victoria L Page 183 of 206 Acknowledgments Partners Aboriginal Coalition to End Homelessness Capital Region District Community Social Planning Council of Greater Victoria Greater Victoria Coalition to End Homelessness Homelessness Partnering Strategy lsland Health University of Victoria Centre for Addictions Research of BC Supporters Victoria Police Department Saanich Políce Department West Shore RCMP City of Victoria Moore Wilson Architects, Tom Moore and Carolyn Wilson Monk Office Supply Gommunity Advisory Gommittee Jenn Mortimer, Beacon Community Services John Reilly, Capital Regional District Don Elliott, Greater Victoria Coalition to End Homelessness Kelsi Stiles, Greater Victoria Coalition to End Homelessness Jen Wilde, Greater Victoria Extreme Weather Protocol lan Munro, lsland Health Charla Huber, M'akola Development Services Darrin Murphy, Social lnclusion Advisory Committee Malcom Sword, Social lnclusion Advisory Committee Christine O'Brien, Victoria CoolAid Society Alan Rycroft, Victoria CoolAid Society Dan O'Connor, Victoria Police Department A special thanks to Bernice Kamano, Hilary Marks, and Mike Woestenburg, members of the Social lnclusion Advisory Committee of the Greater Victoria Coalition to End Homelessness, for their work on this project and sharing their valuable insight and feedback throughout. A special thanks to our Volunteer Coordinator, Trudy Norman, and thanks to all of our volunteers and facility staff that dedicated their time to listen to, and record, the stories of individuals living in homelessness, This study was funded by the Homelessness Partnering Strategy, a division of Employment and Social Development Canada. This report is dedicated to all of the individuals living in homelessness ¡n our commun¡ty. Your stories and strength inspire us. 2 Page 184 of 206 Table of Contents lntroduction 4 Methodology...... ,...... 4 Enumeration results.... þ Framing the lssue.. I Housing Needs Survey Results I Gonclusion. ..14 References ..14 Appendix...,. ..15 3 Page 185 of 206 lntroduction The 2016 Greater Victoria Point in Time Count (PiT Count) provides an estimate of the extent of homelessness as well as a snapshot of some of the needs of those who are homeless in our region on a single night. The last count and needs assessment was completed through the 2007 Homeless Needs Survey conducted by Victoria Cool Aid Society and the Community Social Planning Council. Starting in 2011, the Greater Victoria Coalition to End Homelessness, in collaboration with Centre for Addictions Research of BC and Community Social Planning Council, have conducted an annual Facility Count that estimates the number of people staying in emergency shelters and temporary accommodations in the capital regionl. Successive annual counts have allowed for year-over-year comparisons to help understand our community's progress towards ending homelessness in the region, ln addition to these "point-in-time" estimates, a yearly estimate of the number of unique individuals experiencing homelessness with at least one stay in an emergency shelter is conducted annually using data from the Homeless lndividuals and Families lnformation System (HlFlS).2 The 2016 PiT Count was funded through the federal Homelessness Partnering Strategy (HPS) and involved the collaboration of 30 HPS funded communities across Canada. These 30 HPS funded communities conducted P¡T Counts within the first four months of 2016 to apply a national lens to the issue of homelessness across Canada. The 2016 Greater Victoria Point in Time Count sought to find out how many people were experiencing homelessness on a given night in Greater Victoria, why they were experiencing homelessness and hear their stories in the hopes of creating change. To do this, the 2016 Point in Time Count used a combination of approaches to provide a snapshot of the number of people who are either experiencing or at-risk of experiencing homelessness in Greater Victoria, with a specific focus on those who were unsheltered, emergency sheltered, and provisionally accommodated as per the Canadian Definition of Homelessness.3 All of these groups are considered to be homeless because they do not have a safe and permanent place to call home. On the night of February 10,2016, there were at least 1,387 people experiencing homelessness in Victoria. We cannot forget that behind each number is an individual with their own personal story, meaning there were 1,387 individuals with 1 ,387 stories, who on the night of February 10th, d¡d not have a safe place they could call their home. They shared their stories and time graciously and patiently, in the hope and belief that this information will lead to change. Methodology While Canadian researchers are working to improve the methodologies used to measure the number of people experiencing homelessness in a given geographic area, point in time homelessness counts are frequently used to establish an estimate of the number of individuals experiencing homelessness on a given day, not a census of the number of individuals experiencing homelessness.a A PiT Count is a strategy to help determine the extent of homelessness in a community on a given night or at a single point in time. A PiT Count combined with a needs survey can allow a community to better understand the nature and extent of homelessness and the people who are homeless in a community. Such assessments can support better planning, and when done on more than one occesion, may allow communities to assess their progress in reducing homelessness. PiT t See the Greater Victoria Coalition to End Homelessness report website: http://victoriahomelessness.calget-informed/coalition-reports/ 2 The National Homeless lnformation System (NHIS) is an initiative of the federal government's Homelessness Partnering Strategy (HPS) designed to facilitate the collection of data from homeless service providers in support of creating a national portrait of homelessness. The NHIS funding stream supports the implementation and deployment of the Homeless lndividuals and Families lnformation System (HlFlS) software, which facilitates the collection of shelter data at the local level (Government of Canada, 2016). Accessed online at: 3 Homelessness is defined by the Canadian Homelessness Research Network as: o Unsheltered, or absolutely homeless and living on the streets or in places not intended for human habitation; . Emergency Sheltered, including those staying in overnight shelters for people who are homeless, as well as Violence Against Women shelters; . Provisionally Accommodated, referring to those whose accommodation is temporary and who do not have their own home or security of tenure; . lnsecurely Housed, refening to people who are 'atrisk' of homelessness, and whose current economic and/or housing situation is precarious or does not meet public health and safety standards. a Canadian Observatory on Homelessness, 2015 4 Page 186 of 206 Counts most often result in underestimates of homelessness overall and certain groups such as women, youth and family are usually underrepresented in the findings. The 2016 Greater Victoria PiT Count included an enumeration of those unsheltered, using emergency shelters, and staying in temporary accommodations, as well as a voluntary needs assessment survey that asked questions about participants' experiences of homelessness and their needs. The PiT Count and Needs Assessment took place on February 1Oth, starting at 12:00pm and ending at 12:00am on February 1 1th. The PiT Count took place across Greater Victoria in outdoor spaces, emergency shelters and temporary accommodations. The PiT Count combined an enumeration strategy (counting individuals sleeping outside, sheltering in emergency shelters or temporarily accommodated, as well as individuals who were turned away from emergency shelters or similar facilities) with a voluntary housing needs survey. lndividuals were surveyed largely between 8pm and 1 1pm on the night of February 1Oth, although some were surveyed earlier in the day at targeted day programs for individuals who would not be sheltering outdoors or seeking shelter in facilities between 8pm and 1Opm. Trained volunteers and program staff conducted the voluntary survey. ln addition, program staff provided anonymous data on the number of individuals staying in their facilities and the number of individuals turned away. The survey was completely voluntary and ethical approval for conduct of the PiT Count was obtained through the University of Victoria/lsland Health Ethics Review Committee. 5 Page 187 of 206 Enumeration results lndividuals enumerated on the night of the count A total of 1,387 individuals were enumerated (unsheltered, emergency sheltered, provisionally accommodated, and turned away) on the night of the count. For a breakdown of individuals enumerated by age and gender, please see Table A in the Appendix on page 16, Table I Overall number of people experiencing homelessness on February 1Oth, 2016 Facility Count (1,077 sheltered and 65 turned away) 1,142 Surveyed individuals - unsheltered (vacant building, makeshift shelter, tent, or shack, other unsheltered location unfit for human habitation, oublic spaces, or a vehicle 192 Provisionally Accommodated: Surveyed individuals staying at someone else's place 53 Total 1,387 Table 2 Where People Stayed on February 10th, 2016 Totalof Percent of Frequency Category Total Unsheltered absolutely homeless and Surveyed- those who indicated they 192 192 13.8o/o living on the streets or in unsheltered places not intended for human habitations Emergency sheltered Emergency shelters (138 sheltered and 13 151 those staying in overnight turned away)7 shelters for people who are 353 25.5o/o homeless, as well as Seasonal shelters (195 sheltered and 7 202 Violence Against Women turned away) shelters6 Transitional Housing 616 Provisionally 1573 sheltered and 43 turned awave) Accommodated Treatment 40 138 sheltered and 2 turned awav) Those whose Hotel/Motel 21 842 60.7o/o accommodation is temporary 121 sheltered and 0 turned awav) and who do not have their Someone else's place (from survey) 53 own home or security of tenure.s Other** 1 1 2 11 12 sheltered and 0 turned awav) Total 1,387 100.0% ** Other category includes conectional facilities, detox beds, police cells, a halfway house, and emergency room beds. 5 Canadian Homelessness Research Network, Canadian Definition of Homelessness 6 tbid. 7 lt is important to note that on the day of the count, the Extreme Weather Protocol was no in effect. 6 Canadian Homelessness Research Network, Canadian Definition of Homelessness e lndiv¡duals are tumed away from Transitional Housing facilities if they have no vacancies. 6 Page 188 of 206 Where individuals were counted lndividuals who were unsheltered were enumerated in 9 different geographic areas across Greater Victoria, predominantly in public spaces.10 Sheltered and provisionally accommodated individuals were enumerated at 68 ditferent emergency and temporary housing facilities in 2016. This does not include individuals who were identified as "staying at someone else's place" on the night of the count as these individuals were enumerated through the survey. For more detail, please see Tables B and C, and for information on occupancy rates for the participating facilities on the night of the count, please see Table D in the Appendix on page 16. Summary of the Enumeration There were 1,387 indíviduals counted on one night who were unsheltered, staying in emergency shelters or provisionally accommodated in other facilities in Greater Victoria. ln 2007, there were 1,242 unsheltered, emergency or provisionally accommodated individuals who were enumerated as part of the Homeless Needs Survey,11 Compared lo 2007, this is an increase in the number of individuals enumerated. ln 2014115, the number of unique individuals identified as homeless and using emergency shelter at least once during the year was 1 ,725.12 The fact that the PiT Count number is slightly lower than the period prevalence estimates of unique individuals using emergency shelters is not surprising in that the HlFlSls data provides an overview (period prevalence) of all the individuals who used the shelters through the entire year. So the HIFIS numbers of unique individuals is likely to capture those who might be homeless at times during the year and not just on the night of the count. lt is important to note that the facilities involved were all over 90% capacity on the night of the count. At the same time 65 individuals were turned away while many more were unsheltered on the night of the count, which indicates a lack of capacity in the system to accommodate all of those in need. 10 The Victoria and Saanich Police Departments, the WestShore RCMP, and municipal and regional by-Law officers helped to identify outdoor and public spaces areas most frequently used by unsheltered individuals. lrVictoria CoolAid Society, 2007 12 Greater Victoria Coalition to End Homelessness, 2015 13 Homeless lndividuals and Families lnformation System 7 Page 189 of 206 Framing the lssue The Majority of lndividuals Experiencing Homelessness Did Not Move to Victoria in the Past Year There is a general misperception that individuals experiencing homelessness in Greater Victoria are from other places and that homelessness is not a home grown issue in our region, Survey participants shared important information that counters this assumption. Almost three quarters (72o/o) of survey participants indicated they have been in Greater Victoria longer than a year, while only 28o/o indicated they had moved to Victoria in the past year. Chart I Ghart 2 Moved to Victoria in the Past Province living in before moving to Year (n=717) Victoria ln=2021 QC SK oN 3% 4% 10% NS NL AB 2Yo ÙYo '19% MB 4% BC 58% Most lndividuals Experiencing Homelessness are Local and from British Golumbia Out of the survey participants that did move to Victoria in the past year, the majority had moved from somewhere else in BC, most predominantly from Vancouver lsland/Coast and the Mainland/Fraser Valley This means that 87o/o of those surveyed were residents of British Columbia. People Experienc¡ng Homelessness Want Permanent Housing No one grows up wanting to experience homelessness. lndividuals become homeless for a variety of reasons, and the majority of people experiencing homelessness do not wish to remain that way. Survey participants were asked if they wanted permanent housing and g0% responded a resounding yes. Chart 3 Do you want permanent housing? (N=721) Yes No 6.s% Don't Know 7.5% 0% 20% 40% 60% 8Oo/" t00% 8 Page 190 of 206 Housing Needs Survey Results On the night of February 10th, 2016,721 individuals experiencing homelessness participated in the housing needs survey, A core set of 12 questions were provided by the Homelessness Partnering Strategy (HPS) and the Canadian Observatory on Homelessness (COH). The survey also included 16 additional questions that reflected important information needs for the region which were developed locally by working closely with the Aboriginal Coalition to End Homelessness and the member of the Community Advisory Committee. An additional opt-in substance use survey was conducted by the Centre for Addictions Research (CARBC) that consisted of questions related to patterns of substance use and harms as well as survey participant access to treatment and harm reduction services. This survey included 120 individuals across multiple venues and was directed toward gaining a better understanding of the substance use and health/support needs of those who are homeless. lndividuals were provided with stipends for participating in one or both surveys. Demograph¡cs Gender The majority of survey participants identified as male (67.7o/o), and a third (30,7%) of the survey participants identified as female. The number of survey pafticipants that identified as transgender or another gender identity was too smallto support etfective data analysis and the number is suppressed to protect the identity of the survey participants. Age Over 1 in 5 survey participants were below the age of 30 (21.8%), and individuals over the age of 50 represented a similar proportion (20.8o/o) of survey respondents. Over a quarter (26.20/o) of the survey participants were in their 30s, and 20.5o/o reported they were in their 40s. ln comparison to the general population of the Victoria CMA, individuals under the age of 30 represent over a third (33%) of the population, and individuals over the age of 50 represent approximately 40o/o ol the populationla, a much higher rate than individuals experiencing homeless in Greater Victoria. People who are homeless often experience poor health and are subject to early and premature deaths with age of death occurring decades earlier than for the general population.ls Ghart 4 Age of Survey Particpants (N = 721) 25.0% 20.8% 20.0o/o 14.7o/o 15.0% 11 11.1o/o 9.4o/o 9.6% g.4o/o 9.7o/o 10.0o/o 5.0% 0.o% 19 and 20 lo 24 25 to 29 30 to 34 35 to 39 40 to 44 45 to 49 50 to 54 55 + under 11 201 1 Census Profile 15 Hwang, S. W., et al. (2009); Megaphone (2016) 9 Page 191 of 206 Aboriginal ldentity Survey participants were asked if they identified as Aboriginal or had Aboriginal ancestry. For the sake fo this report, Aboriginal is defined as First Nations, lnuit, Métis, or Non-Status persons who claim Aboriginal ancestry. Approximately a third of survey (32.60/0) respondents identified as Aboriginal. These results clearly indicate that Aboriginal individuals in Greater Victoria experience homelessness at a disproportionate level when compared to non-Aboriginal individuals. According to the 2011 National Household Survey, Aboriginal individuals represented approximately 5%r6 of the general population, whereas they represent 32.6% of individuals experiencing homelessness who participated in the survey. Table 3 Aboriginal ldentity of Survey Partici nts N= 721 PercentaqelT Aboriqinal 32.60/o Not Aboriqinal 63.7% The chart below shows that out of the 235 lndividuals who identified as Aboriginal, almost half identified as First Nations, over a quarter identified as Métis, almost a quarter identified as non-status and having Aboriginal ancestry, and approximately 1% identified as lnuit. Ghart 5 Non-Status / Have Aboriginal Ancestry 24% First Nations 48Yo Métis 27% lnuit 1o/o Sources of lncome When asked to share their sources of income, respondents were able to provide more than one answer which means the sources described in the table below are not mutually exclusive categories, and income sources may be repofted as concurrent across respondents. The largest group of respondents (37.4%) indicated that they received income assistance benefits, followed by a quarter who reported receiving disability benefits (there was no distinction between federal or provincial disability benefits). Although the survey question did not provide distinction around the type of income assistance, it is safe to assume that the income assistance reported referred to the basic income assistance category as defined by provincial income security programs. 16 2011 National Household Survey Profile 17 Percentages will not add up to 1000/o due to missing/blank data. 10 Page 192 of 206 A little more than 23o/o of survey respondents informal self-employment income, including bottle returns, sex work, drug-dealing, panhandling and other activities. There is often a misconception that individuals experiencing homelessness are not formally employed yet 13o/o of the survey participants indicated that one of their income sources was employment. Table 4 Top 6 Sources of lncome** (N = 721) Percentaoe Welfare income assistance 37.4o/o Disability benefit 24.4o/o I nformal self-employment 23.4o/o Employment 13.0% Seniors benefit 4.4% Money from family and friends 2.9o/o ** Survey participants could provide more than one answer to First exper¡ences of homelessness Canadian research on experiences of youth and adult homelessness draw a strong connection between experiences of homelessness as a child or youth and the likelihood of experiencing homelessness, and even chronic homelessness as an adult.le Almost half of the survey respondents identified that their first experience of homelessness was as a youth (youth is considered being under the age of 2Q. See Chart 6 for further details. Ghart 6 Age when first became homeless (N = 683) 40% 35% 30% 2s% 20% t5% 8.6% 8.s% to% 5% 0% 18 and t9 to 24 25 Io 29 30 to 34 35 to 39 40 Io 44 45 to 49 50+ under 18 Baker Collins (2013). 7t Page 193 of 206 Experiences of homelessness in the past year Survey participants were asked to share an estimate of how much of the time over the past year they had experienced homelessness. Of the respondents that answered this question (N=640), the majorit! 78.8% (N= 504) had been homeless for more than six months. See Chart 7 for specific details. When asked about how many different times they experienced homelessness, 68.1% of the survey respondents indicated they had experienced homelessness less than three times. A further 15.1% had experienced homelessness between three to four different times. Chart 7 Time spent homeless over the past year (N= 640) 6+ Months 78.8% 3 - 5 Months 72. o 0 - 2 Months 8.9% 0% 10% 20Yo 30o/o 40% 50o/o 60% 70o/o 80o/o 90o/o Loss of housing Survey participants were asked to share what caused them to lose their housing. Table 5 shows that one in five respondents indicated that their most recent loss of housing was due to addiction or substance use issues, while a similar proportion reported job loss as the main reason for becoming homeless. Other common reasons for housing loss included eviction for a variety of reasons, illness, incarceration and hospitalization. Survey participants were able to choose multiple options hence responses are not mutually exclusive, and often occur concurrently. lt is important to remember that this was the most current loss of housing and that the pathways into homelessness are often complex and influenced by multiple factors such as poverty, lack of housing supply, personal experiences of trauma and abuse, all of which can exacerbate pre-existing conditions related to addiction or substance use. These results suggest the need for Housing First approaches that incorporate harm reduction approaches and strategies to prevent eviction. As well, these findings point to the need for strategies to assist people who are suffering financial crises due to employment loss or unanticipated health complications or family conflict. Table 5 Top 6 Reasons for Housing Loss**(N=72'll Percentaoe Addiction or substance use 20.8o/o Job loss 18.9o/o Evicted unable to pav rent 13.60/o Evicted other reason 12.60/o lllness or medical reason 12.1o/o Familv conflict: spouse or partner 10.1o/o ** Suruey pafticipants could ptovide more than one answerto this question. L2 Page 194 of 206 Barriers to finding a home Table 6 presents the top six barriers survey participants reported encountering when trying to secure stable housing. When asked what factors were keeping them from finding a home, close to two-thirds of survey participants indicated that having a low income was a barrier; similar to reasons why many survey participants' lost their housing. Over half of the participants indicated that rents are beyond the reach of their current income, while one in five indicated that their addiction interfered with their ability to secure housing. These findings suggest the need to address the availability of affordable housing while also examining policies related adequate income. The findings also suggest the need for increased options for housing that is accessible to those individuals who use substances or have chronic and debilitating health issues. Table 6 Top 6 Barriers to Housing*" (N = 721) Percent Low lncome 6Q.1o/o Rents too Hiqh 56.2o/o Addiction 20.9o/o Discrimination 14.8o/o Health/Disability lssues 14.40/o Mental Health lssues 12.8o/o Suruey could provide more than one answer to this question. Services needed Survey participants were asked to identify the types of services needed in relation to a particular self-described health conditions. The top six service needs identified are listed in the Table 7. Almost half of the respondents indicated they needed services related to their addiction (48.7o/o) while approximately 40% indicated they needed services for serious or on-going medical conditions. This was followed by those who identified a need for services related to their mental health condition. A third of the respondents indicated they needed support related to a physical injury, and almost 1 in 5 indicated they needed services related to a brain injury, Close to 1 in 5 also indicated they needed services related to their learning disability. Once again, it is important to note that participants were allowed multiple responses to this question. Table 7 Top 6 Service Needs (N=721) Percentage Addiction or substance use 48.7o/o Serious or ongoing medical condition 39.9% Mental health 37.60/o Physical disability 30.4o/o Brain injury 18.9o/o Learning disability 17.8o/o "* Survey pafticipants could provide more one answer question. 13 Page 195 of 206 Conclusion The results of 2016 Greater Victoria PiT Count clearly demonstrate that the region requires a focused, and nuanced investment in housing and a range of service interventions to support individuals experiencing homelessness. A large number of people are experiencing long periods of homelessness, not by choice, but mostly due to economic conditions or the lack of availability of appropriate housing with supports, A vast majority of these individuals are also seeking longterm housing solutions. The evidence points to the fact that preventative action with a focus on youth is needed to help reduce homelessness in the future. As well, services and supports must reflect various cultural needs, as is evidenced in the number of Aboriginal people currently facing homelessness in the region, There are also specific needs for those who use substances and suffer from mental health issues that must be met. This points to the need for more etfective health and harm reduction seruices to support these individuals. Through concerted efforts in all of these areas, regional initiatives to address homelessness are more likely to be successful in future. References Baker Collins, S.D, (2013). "From Homeless Team to Chronically Homeless Adult: A Qualitative Study of the lmpact of Childhood Events on Adult Homelessness." Critical SocialWork Vol14:2. Canadian Observatory on Homelessness, (2016). Point in Time Toolkit. Accessed online: s-3-5-wee ks-after-cou nt City of Calgary, (2009). Best Practices and Lessons Learned in Conducting Counts of Homeless Persons in Calgary, 1992-200& Calgary: Community and Neighbourhood Services Condon, Sean, (2016). Still Dying on the Streets: Homeless Deaths in British Columbia, 2006-2014 (Second edition, 2016). Vancouver BC: Megaphone, Street Corner Media Foundation Hwang, S. W., et al. (2009). "Mortality among residents of shelters, rooming houses, and hotels in Canada: 11 year follow-up study." British Medical Journal 339. Victoria CoolAid Society and the Community Social Planning Council (2007). Homeless Needs Survey: A Pathway to Home. Victoria: Victoria CoolAid Society L4 Page 196 of 206 Appendix Supplementary Data Tables Table A: Total lndividuals Enumerated by age category and r 2016 Turned away Emergency (includes all shelter Sheltered Provisionally Unsheltered and provisionally Total (emergency and Sheltered sheltered seasonal) categories) Adult male 122 254 428 12 816 Adult female 33 65 193 28 319 Adult trans*1e 8 Adult Unknown Totaladult 158 320 625 40 1143 Youth male 10 I 32 55 Youth female 22 32 59 Youth trans* 6 Totalyouth 33 12 69 6 120 Child male 0 62 64 Child female 0 0 41 18 59 Child trans" 0 0 0 0 0 Child unknown gender 0 0 0 0 0 Totalchildren 0 ** 103 19 123 TOTAL 192 333 797 65 1,387 Table B Geographic Areas and Routes for the Unsheltered Enumeration, 2016 Area Description Route 1 -James Bay 1 Route 2 & 3 - Beacon Hill, Holland Park and South of Burdett to Southgate Route 4 - Ross Bay, Fairfield, Oak Bay 2 Downtown Core -South of Yates to BurdetUBelleville (including Tent City) 3 Downtown Core - South of Bay to Yates 4 Fernwood/Jubilee 5 Hillside/Mayfair 1e trans* is an umbrella term, referring to individuals who self-identified to facility staff as transgender, transvestite, genderqueer, genderfluid, non-binary, agender, non-gendered, as a trans man, a trans woman, or as two spirit. We recognize that individuals that are trans" may also identify as males or females, or as men or women, and so we made a choice to separate self-identified trans* individuals from males and females in our data collection process out in order to build up information about their experiences in homelessness, as there is limited research about trans* individuals and homelessness. 15 Page 197 of 206 Geographic Areas and Routes for the Unsheltered Enumeration, 2016 Area Description 6 Vic West & Burnside-Gorge 7 Cuthbert Park & Esquimalt I Saanich I West Shore Table G Total Number of Facilities2o 2012to 2016 Year Number of Facilities 2016 6921 2014 87 2013 82 2012 73 Table D Occupancy by Facility Type - Beds, 2016 Emergency Extreme Seasonal Transitional Shelter Weather Emergency Housing Total beds available 160 N/A 180 496 Total individuals in beds only 154 N/A 165 486 Occupancy rate of beds 960/o N/A 92o/o 98% ** lt is important to note that the occupancy rates included in this table are what facilities reported on the night of the count only and do not represent the overall occupancy rates for the year. 20 This is a count of the number of emergency and seasonal shelters, and provisional accommodations, but excludes those who were counted as "staying at someone else's place). 21 The reduction in the number of facilities participating in the sheltered portion of the 2016 Point in Time Count was driven by a number of factors. These factors include: 5 facilities on Salt Spring lsland which had participated in previous enumerations were not included in 2016 because the geographic scope was changed for 2016; 4 facilities have closed since the 20'14 enumeration (Empress, Edith Gulland, Fernwood and Sooke EWP); 1 0 lsland Health facilities did not participate; and 2 hotels that had participated previously were not included (totals 21). There were also 5 new facilities, and 3 more that didn't participale in 2014 but did participate in 2016 which translates into a net loss of 1 3 facilities participating in the enumeration. The reduction in the number of participating facilities compared to previous enumerations highlights the challenge of undercounting individuals experiencing homelessness. t6 Page 198 of 206 ors Making a difference...together 19ó6 Media Release For lmmedi¿te Release .16,2016 May CRD, B.C. Government Build Alliance in Housing First lnitiative Victoria, BC-The Capital Regional District (CRD) and the B.C. Government have entered into a partnership to provide capital funding up to 5¡o million each for a total of 500 million to fund affordable or supportive housing projects across the region. lsland Health is a partner in the agreement and may provide health support services and align its mental health and addictions service planning for some of the region's most vulnerable residents. The B.C. Government 530 million equity contribution stems from the Provincial lnvestment of Affordable Housing (PIAH) Program, where the B.C. Government is reinvesting proceeds from the transferring of properties owned by the Provincial Rental Housing Corporation (PRHC) to non-profit housing societies. "Our investment will help vulnerable people in the region find a safe, affordable place to call home," said Rich Coleman, Minister of Natural Gas Development and Minister Responsible for Housing. "That is one of the reasons why we will continue to partner with non-profit societies, government agencies, the private sector and community organizations to invest and build long-term affordable housing for people in need." "As a common priolity for the region, the CRD Board unanimously supported the Housing First lnitiative at the December Board meeting," says Board Chair Barbara Desjardins. "This partnershrp is an important milestone recognizrng the financial and health support services needed to support the goal to sustainably reduce homelessness in the Capital Region by 2018. The CRD Board asked out CAO to work wrth the CE0 of BC Housing and CEO of lsland Health to formulate a multi-lateral agreement to leverage the contributions of these three agencies and a mo[e streamline delivery process through a regional partnership." "stable housing is a critical first step to successfully and effectively supporting individuals living with health care and mental health and substance use needs," said Dr. Brendan Carr, Presldent and CEO, lsland Health. "lsland Health is pleased to continue our work with the CRD and BC Housing to provide health care services through innovation, teaching and research as patt of our mission to create healthiel, stronger communities." Page 199 of 206 CRD, BC Housing and lsland Health have been working with the Greater Victoria Coalition to End Homelessness (GVCEH) to advance the Housing First lnitiative and complete the process mapping of the housing continuum and associated health support services. The GVCEH will work together with the partners on the development of the RHFI Community Plan and will provide expertise in engaging street- involved people in ensuring their perspective is represented. "This is a historic moment for the region," said Lisa Helps, Mayor of Victoria. "The Coalition to End Homelessness looks forward to continued collaborative work to develop and implement the Regional Housing First lnitiative and to help ensure that the most marginalized in our community get the housing and health supports they require." Celebratlng 50 yearsl Lhe CRD dellvers reglona| sub-regionaland localservlces to /3 municlpalttles and three electoral areas on southern Vancouver lsland and the Gulf lslands. Governed by a 24 member Board of Dlrectors, the CRD works collaboratlvely wlth Flrs[ Natt'ons and all levels of government to enable sustalnable growth, enhance communlty well-being, and develop cost'effectlve infrastructure whlle contlnulng to provide core servtces to resldents Íhroughout the reglon. 30 For media inquiries, please contôct: Andy 0rr, Senior Manager CRD Corporate Communications Tel: 250.360.3229 Cell: 250.216.5492 Kellie Hudson, Manager, Media Relations lsland Health Tel: 250.370.8908 Page 200 of 206 Backgrounder The debt servicing costs for the CRD's 530M capital contribution will be funded by reallocating existing annual contributions for housing to pay for longer term debt servicing associated with this commitment. The CRD equity contribution stems from the Regional Housing Trust Fund (RHTF) which has been providing seed grant funding with an annual requisition of approximately $l million. This will be augmented by the contribution of a dividend from the CRD's Housing Corporation (CRHC). The CRD's contributions to this initiative will all now be part of the regional role the CRD has in land banking and housing for public and private housing programs. This equates to a revenue neutral outcome for most municipalities. Municipalities that did not previously participate in the RHTF, Langford, Colwood and Juan de Fuca, will see a phased in increase to cover the cost of this important regional initiative. The multi-lateral agreement will result in the construction of new projects that are evaluated according to a business case, with the capacity to be effectively managed and meet pressing housing needs. Prior to issuing a call for proposals, the parties will complete process mapping of the housing contrnuum and associated health support services to determine how clients move through the housing continuum and access health support services to ensure the efficient use of resources. ln October 2015, the City of Victoria Council submitted a Notice of Motion to improve health outcomes through a Regional Housing First Strategy. CRD staff worked closely with the provincial government to contribute through its ministries and agencies sufficient funding for the social and healthcare support services to complement the projects that receive capital funding from the CRD and BC Housing. Page 201 of 206 [Ëtt-r,lV/iË BRITISH CoruMsre 'l-,;, n f ftf6 June 1,2016 Thc c;;r.î;i or,rhe Dierricr I i Ref: 167375 His Worship Mayor Ryan Windsor and Members of Council District of Central Saanich 1903 Mt. Newton Cross Road Saanichton, BC V8M 249 Dear Mayor Windsor and Councillors: I am very pleased to be writing to update you on the progress of the Capital tntegrated Services and Governa nce lnitiative. As you may recall, the Ministry of Community, Sport and Cultural Development posted a request for proposal (RFP) to BC bid to reta¡n a consultant on behalf of the region, which closed April 15, 2016. The Framework for Discussion document, which was the outcome of our shared understanding about seruice delivery best practices and exploring further the opportunitíes to better integrate service and governance in the Capital region, informed the RFP. The successful proposal (reviewed by a panel of Ministry and localgovernment staff from the town of View Royaland the District of Saanich)was a combined submission from Urban Systems and Circle Square Solutions. Mr. Dale Wall will lead the project team. As some of you may know, Mr. Wall is a former provincial Deputy Minister. Team members will include Mr. Dan Huang, Mr. Shaun Heffernan and Mr. James Klukas of Urban Systems and Mr. George Abbott, Mr. Bob de Faye and Mr. Chris Trumpy of Circle Square Solutions. The project team is very interested to begin the process of hearing from you and your councils. They would like to meet with councils between now and the end of June to receive your perspective on this important initiative. To this end, I am advised that Mr. Wall will be reaching out to Chief Administratíve Officers (CAO) in the near future. lf you or your CAO wants to contact Mr. Wall, he can be reached at: Dale @circlesquaresolutions.com. The team has developed an engagement strategy that is flexible and customized to the requirements of individual local governments. They hope to be able to meet with each local government for at least one hour between now and the end of June in order to introduce their work and more importantly to hear the perspectives of you and your council. The team will also be preparing a description of how services are currently delivered in the Capital Region, best practices from other local governments (and other public bodies), as well as presenting the challenges and opportunities associated with various approaches to governance and service integiation. Once this is completed, they plan to schedule a second round of meetings this fall with councils or groups of councils to discuss the tentative results with you and provide you with the opportunity to further inform their work, /z Mlnlstry of Communlty, Off¡ce of the Minlster Mail¡ng Address: Locatlon: Sport and Cultural Development and PO Box 9056 Stn Prov Govt Room 310 M¡nlster Responslble for TransUnk Victorla BC V8W 9E2 Parliament Bulldlngs Phone: 25O387-2283 Vlctorla BC Fax: 25O387-43L2 www.gov.bc,ca/cscd Page 202 of 206 His Worship M¡yor Ryan Windsor and MembersofCouncil Page 2 This is a complex and challenging p!'oJeÇt, The U:rban Systeins/Circle Square Solutions team br.ings a great dealof experience in working with localgovernance matterstothe þroject,'l am hopefulthatYou ùilt with them in this dialogqe, and that your'work together will form the foundation for local gover¡ment's"ngrg" future choices about governance and service integr"ation opportunities in the Capital Region. I anticìpate belng able to provide local governments a status Update on the project progress in the late sumrner. I also expect that once the project team has provided preliminaryjfindings (in the fall) we i,vill be in a posítion to dÍscuss further our next steps toward implemehtation of thoqe findings. Sincerelr¡, Peter Fassbender M¡nister pci Her Worship Mayor Barbara DesJardihS, Chair arìd Memþers of the Board Capital Regional Dlstrlct Page 203 of 206 10. Wildfire Evacuation of the City of Fort McMurray, Alberta Motion: It was moved by Councillor Thornton-Joe, seconded by Councillor Coleman: WHEREAS, on Sunday, May 1, a forest fire of about 1,250 hectares menaced the southwest entrance to Fort McMurray, located about 435 kilometres northwest of Edmonton, putting pockets of the city on evacuation alert. By Tuesday, May 3, the entire population of Fort McMurray was ordered to evacuate as the wildfire threatened the whole community, creating the largest fire evacuation in Alberta’s history; and AND WHEREAS many families across the Province of British Columbia have relocated to Fort McMurray over the years to pursue employment opportunities and are now seeking refuge in their home communities and elsewhere until the crisis is over; and WHEREAS the devastation caused by the wildfire in Fort McMurray has a far-reaching effect on many Victoria citizens and people throughout the Province of British Columbia, who have loved ones in Fort McMurray; THEREFORE BE IT RESOLVED, that Council approve a donation from Council Contingency to the City of Fort McMurray in the amount of $1,000 to be used at the City’s discretion to benefit its residents in the aftermath of this disaster; and further, that staff be directed to forward a copy of this resolution to all Capital Regional District members and encourage province-wide support for Fort McMurray residents. Carried Unanimously City of Victoria Council Minutes – May 26, 2016 Page 204 of 206 tÈ LË GEIVE Munici I Hall Henderson From: Anne Tho Corporation Sent: Wednesday, June 01, 2016 11-:57 AM the District of Central saanich^of To: Municipal Hall Subject: Motion to Look into applying for a "Licence of Occupation" Dear Mayor & Council The Brentwood Bay group of concerned citizens would like to thank the members of council who facilitated the meeting with Gary Holman & Elizabeth May on May 25th. The group members left, feeling that the many issues including sewage, safety, live-aboard, & additional mooring buoys was finally understood. They are hopeful that council will support Bob Thompson's motion to have staff look at the process that the City of Victoria has initiated. Bob has done much of the work for the staff so hopefully the staff time will be less of a problem. I believe everyone at the meeting is aware of the urgency of the matter. We want to reiterate that the boats that are causing all the sewage issues are not ones that have a holding tank but the ones that are dumping directly into the Bay. Perhaps the money that was put in the budget to cover a pump-out station could be redirected towards this problem. We want to express our desire to help the process in any way. Please feel free to call me at anytime if we can be of help. Many thanks for your consideration Earl & Anne Henderson "The information contained in this transmission may conta¡n privileged and confidential information of the District of Central Saanich. lt is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication ís strictly prohibited by all recipients unless expressly authorized otherwise. lf you are not the intended recipient, please contact the sender by reply emaíl and destroy all copies of the original message. Thank you." "Please visit our new Civic Web Portal at www.centralsaanich.cachttp://www.centralsa¡Oiqh=ç!t1> to find information on upcoming meetings and past Council decisions, to search for background reports, andf or to sign up for e-notifications." 1 Page 205 of 206 BRITISH CoruMete e 1,2016 T [email protected] orbyphone at6O4-775-1600. s lv, U,Çq ef Page 206 of 206