THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH REGULAR COUNCIL - 6:00 PM Monday, June 6, 2016 Council Chambers The Open Regular Council meeting will continue at 7:00 p.m., following the closed session. (Please note that all proceedings of Open Council Meetings are video recorded) AGENDA 1. CALL TO ORDER 2. CLOSED MEETING 2.1. Motion to Close: Recommendation: That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (a) personal information about an identifiable individual who holds a position as an employee of the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, (n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection 90 (2). Following adoption of the above motion, the meeting will be closed to the public. RECONVENE TO OPEN MEETING AT 7:00 P.M. 3. APPROVAL OF AGENDA 3.1. Agenda of the June 6, 2016 Regular Council Meeting 4. ADOPTION OF MINUTES 4.1. Minutes of the May 16, 2016 Regular Council Meeting Pg. 11 - 27 Recommendation: That the Minutes of the Regular Council Meeting held on May 16, 2016, be adopted. 4.2. Report of the May 24, 2016 Public Hearing Pg. 28 - 30 Recommendation: That the Report of the Public Hearing held on May 24, 2016, be adopted. 5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions) 6. RISE AND REPORT 7. PUBLIC QUESTIONS 8. PRESENTATIONS/PETITIONS AND DELEGATIONS 8.1. Petition With 42 Signatories - April 12, 2016 Pg. 31 - 38 Re: Request for Walking Path on Mount Newton Cross Road Between St. Stephen's Road and West Saanich Road 9. CORRESPONDENCE (Action Required or Recommended) 9.1. School District No. 63 (Saanich) - May 5, 2015 Pg. 39 Re: Request for Council Liaison to School District No. 63 (Saanich) Note: Staff confirmed request is for liaison with School District, not Healthy Community Commission 9.2. Sri Chinmoy Marathon Team - May 10, 2016 Pg. 40 - 50 Re: 37th Annual Self-Transcendence Triathlon/26th Annual Duathlon Recommendation: Administrative Officer's Recommendation: That the District grant conditional approval for the above event subject to acceptable prior consultation with other impacted municipalities and co- ordination with any other events to take place during this same general time period, and further subject to the concurrence of the Police, Fire and Engineering and Public Works Departments, and no costs be incurred by the District for this event. 9.3. Peninsula & Area Agricultural Commission - May 24, 2016 Pg. 51 - 55 Re: Resolution Re Non-Migratory Resident Canada Geese 9.4. Cops for Cancer - Tour de Rock - May 30, 2016 Pg. 56 - 58 Re: Request for Closure of Marie Meadows Road for Fundraiser Block Party 10. REPORTS OF COMMITTEES/MAYOR'S REPORT 10.1. COTW (Committee of the Whole) 10.1.1. Minutes of the May 9, 2016 Committee of the Whole Meeting Pg. 59 - 69 Note: Resolutions 440.16 -443.16 with regard to Commercial Traffic on Hovey Road were considered by Council at their May 16, Regular Council Agenda June 6, 2016 Page 2 of 206 2016 Regular Council Meeting. Recommendation: That the Minutes of the Committee of the Whole Meeting held on May 9, 2016, be adopted. 10.1.2. Presentations & Delegations 1. Steelhead LNG Re: Proposed LNG Facility for Saanich Inlet Recommendation: That (Resolution 434.16) the District of Central Saanich expresses opposition to the proposed floating liquefied natural gas facility in Saanich Inlet and the associated pipeline through the Salish Sea. 10.1.3. Presentations & Delegations 2. Victoria Transit Commission Recommendation: That Central Saanich Council write a letter of support to the Minister of Transportation and Infrastructure to support the Transit Commission's request for the two cent per litre increase in gas tax funding. 10.1.4. Community, Protective Services & Facilities Division 1. R&F Yakelashek - April 22, 2016 Re: Request for Council's Support of Federal Bill of Environmental Rights Recommendation: That (Resolution 436.16) Council direct staff to send a copy of the draft letter attached to the correspondence from R&F Yakelashek dated April 22, 2016 regarding support of the Federal Bill of Environmental Rights to the Prime Minister of Canada, and to the federal Minister of Environment and Climate Change and to the federal Minister of Parliament. 10.1.5. Community, Protective Services & Facilites Division 2. BCLC - April 14, 2016 Re: Update on EOI Process Recommendation: That (Resolution 437.16) Council is not supportive of a second casino in the Capital Regional District. Recommendation: That (Resolution 438.16) considering the BCLC’s expertise in the area of gaming, that the District of Central Saanich request BCLC send Central Saanich a list of common impacts municipalities should consider when a gaming facility is proposed. 10.1.6. Public Works & Transportation Division 1. Brentwood Bay Parking Analysis Recommendation: Regular Council Agenda June 6, 2016 Page 3 of 206 That (Resolution 445.16) recommendations 1 through 8 from the "Brentwood Drive Street Parking Review", attached as Appendix A to the "Brentwood Bay Parking Analysis" report dated May 3, 2016 from the Director of Engineering and Public Works, be implemented. 10.1.7. Administration & Finance Division 1. Transfer of Sewer Infrastructure Assets Recommendation: That (Resolution 448.16) the proposed transfer of sewer infrastructure assets be endorsed, and staff be directed to conduct due diligence and prepare a transfer agreement for consideration at a future Council meeting in 2016. 10.1.8. Minutes of the May 24, 2016 Committee of the Whole Meeting Pg. 70 - 75 Recommendation: That the Minutes of the Committee of the Whole Meeting held on May 24, 2016, be adopted. 10.1.9. Planning & Development Division 2. District Facility Lease Agreements Recommendation: That (Resolution 492.16) staff be directed to explore the municipality assuming a portion of the building maintenance costs in the new lease agreements, and further that the Committee of the Whole be provided with the following: 1. the financial information from those groups the District has lease agreements with; 2. information regarding potential rental payments for use of facilities; and, 3. information regarding current and anticipated maintenance or other costs. 10.1.10. Public Works & Transportation Division 1. Assessment of Lighting Conditions on Mount Newton Cross Road Recommendation: That (Resolution 496.16) lights be installed at the approximate locations identified in Appendix A of the report from the Director of Engineering and Public Works dated May, 17th, 2016 titled "Assessment of Lighting Conditions on Mount Newton Cross Road." Recommendation: That (Resolution 498.16) modest model benches be installed at both sides of Mount Newton Cross Road at transit stops near the Saanich Peninsula Hospital. 10.1.11. Administration & Finance Division 1. Grant Program Review Regular Council Agenda June 6, 2016 Page 4 of 206 Recommendation: That (Resolution 499.16) Council; 1. Endorse Option Two (Shift Core Operating Grant Organizations to a Contract Basis and Narrow the Existing Policy); 2. Direct staff to advise all recipients of previous grant funding of the change in program focus and encourage them to apply for 2016 seed funding or project based grant awards; and, 3. Identify which organizations the District wishes to enter into service contracts with. Recommendation: That (Resolution 500.16) staff provide all members of Council the 2015 Grants-in-Aid spreadsheet and Council prepare to make recommendations at the June 13, 2016 Committee of the Whole meeting, and staff provide information regarding what is meant by service to the District. 10.1.12. Administration & Finance Division 2. Notice of Motion Submitted by Councillor Paltiel Re: Council-to-Council Meeting Between Central Saanich and Saanich Including PAAC Recommendation: That (Resolution 503.16) staff be directed to facilitate a Council-to- Council meeting with the District of Saanich and further that invitations be sent to the Peninsula and Area Agricultural Commission and the Healthy Watershed Committee to discuss common agricultural issues and interests. 10.2. Select Committees of Council 10.2.1. Minutes of the March 23, 2016 Healthy Watershed Committee Pg. 76 - 77 Meeting [For information only] 10.2.2. Minutes of the April 20, 2016 Advisory Planning Commission Pg. 78 - 81 Meeting [For information only] 10.2.3. Minutes of the May 12, 2016 Economic Development Committee Pg. 82 - 84 Meeting [For information only] 10.2.4. Minutes of the May 30, 2016, Cenotaph Committee Meeting Pg. 85 - 87 Recommendation: That (Resolution CEN2.16) the community, including schools, be invited to submit their cenotaph design ideas, with entries to be received for a one-month period. Recommendation: Regular Council Agenda June 6, 2016 Page 5 of 206 That (Resolution CEN6.16) the the current cenotaph design be rejected. Recommendation: That (CEN8.16) the Cenotaph Committee be advised of the balance of donations received to date for the cenotaph project. 10.3. All Other Committees 10.4. Council Members Reports - External Bodies 11. STAFF REPORTS 11.1. Fire Services Agreement between the Corporation of the District of Central Pg. 88 - 99 Saanich, the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal Report dated May 18, 2016 from the Fire Chief, attached. Recommendation: That the District of Central Saanich enter into a Fire Services Agreement with the Corporation of the Township of Esquimalt, the Corporation of the District of Saanich, the Corporation of the District of Oak Bay and the Town of View Royal for the provision of resources by a party to another party to respond to an emergency incident, class of event or category of event as determined by the Fire Services Committee pursuant to this agreement.