“Bidding Documents” CONTRACT PLANS AND SPECIFICATIONS FOR PIRTZ FIELD, STEWART PARK TO PROVIDE SYNTHETIC TURF INFIELD AND DRAINAGE IMPROVEMENTS BILLINGS, MONTANA Project No. 05133.02 September, 2018 CONTRACT PLANS AND SPECIFICATIONS FOR: Pirtz Field, Stewart Park To Provide Synthetic Turf Infield and Drainage Improvements, Billings, Montana Prepared For: Billings American Legion Baseball P.O. Box 22535 Billings, MT 59104 Property Owner: City of Billings Parks and Recreation 390 North 23rd Street Billings, MT 59101 Prepared By: Sanderson Stewart 1300 North Transtech Way Billings, Montana 59102 September 2018 05133.02 TABLE OF CONTENTS Total No. of Pages INVITATION TO BID ........................................................................................................ 2 INSTRUCTION TO BIDDERS ............................................................................................ 4 BID FORM .....................................................................................................................12 AGREEMENT FORM ....................................................................................................... 8 PAYMENT & PERFORMANCE BONDS ......................................................................... 4 CITY OF BILLINGS STANDARD MODIFICATIONS TO MPWSS, SIXTH EDITION, FEBRUARY 2018 (Refer to City of Billings Website) ......................... _ SPECIAL PROVISIONS .................................................................................................17 TECHNICIAL SPECIFICATIONS Section 02721 Artificial Grass Field Base ........................................................ 7 Section 02731 Artificial Turf ............................................................................14 Section 02821 Seeded Lawns ......................................................................... 7 Section 02823 Sod Lawns ................................................................................. 5 Section 02970 Landscape Maintenance ...................................................... 3 GEOTECHNICAL ENGINEERING REPORT .................................................................... 7 MONTANA PREVAILING WAGE RATES (Heavy Highway) .....................................15 i INVITATION TO BID INVITATION TO BID Sealed bids, entitled Pirtz Field, Stewart Park, To Provide Synthetic Turf Infield and Drainage Improvements, Billings, Montana, will be received by the City of Billings at the Office of the City Clerk, 210 N 27th Street, Billings, MT 59101 or P.O. Box 1178, Billings, MT 59103 until 2:00 p.m. local time, on October 9, 2018, and then publicly opened and read aloud. The work items include: Pirtz Field, Stewart Park, To Provide Synthetic Turf Infield and Drainage Improvements, Billings, Montana Contract Days: Schedule I – Base Construction: 30 Calendar Days Schedule II – Turf Installation: 30 Calendar Days The contract documents consisting of drawings and project manual may be examined at the City Park’s Office or the Montana Plan Exchanges and may be obtained from Sanderson Stewart; 1300 North Transtech Way, Billings, Montana 59102 in accordance with Article 25.01 of Instruction to Bidders. Required deposit is $100.00 per set, which is not refundable. There will be a non-mandatory Pre-Bid Conference at the City Park’s Office, 390 North 23rd Street, Conference Room One, Billings, Montana at 9:00 a.m. on September 28, 2018. Interested Contractors are encouraged to attend. CONTRACTOR and any of the CONTRACTOR’S subcontractors bidding or doing work on this project will be required to be registered with the Montana Department of Labor and Industry (DLI). Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect, Helena, Montana 59604-8011. Information on registration can be obtained by calling 1-406-444-7734. All laborers and mechanics employed by CONTRACTOR or subcontractors in performance of the construction work shall be paid wages at rates as may be required by the laws of Yellowstone County, and the State of Montana. The CONTRACTOR must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin. Each bid or proposal must be accompanied by a certified check, cashier’s check, or bid bond payable to City of Billings, MT, in an amount not less than ten percent (10%) of the total amount of the bid. Successful bidder(s) shall furnish an approved Performance Bond and a Payment Bond, each in the amount of one hundred percent (100%) of the contract amount. Insurance, as required, shall be provided by the successful bidder(s) and a certificate(s) of that insurance shall be provided. No bid may be withdrawn after the scheduled time for the public opening of bids as listed above. The City of Billings is an Equal Opportunity Employer. The Contractor is required to be an Equal Opportunity Employer. P:05133.02_Pirtz_Field_INV INVITATION TO BID (09/19/18) BSA/tc Page 1 of 2 For further information concerning this project, please contact Bryan Alexander, Project Manager for Sanderson Stewart at (406) 656-5255 or Mark Jarvis, Park Planner for the City of Billings at (406) 657-8367. The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period not to exceed sixty (60) days, and to accept the lowest responsive and responsible bid which is in the best interest of the OWNER. Published at Billings, Montana, this September 20, September 27, and October 4, 2018. Denise Bohlman, City Clerk P.O. Box 1178 Billings, MT 59103 ADVERTISE: Yellowstone County News September 20, 2018 September 27, 2018 and October 4, 2018 END OF SECTION P:05133.02_Pirtz_Field_INV INVITATION TO BID (09/19/18) BSA/tc Page 2 of 2 INSTRUCTIONS TO BIDDERS INSTRUCTIONS TO BIDDERS BIDS – All bids must be made on the forms provided by Sanderson Stewart. All bids must be legibly written in ink, with all prices given in figures and total bid amount given in words and figures. No alterations by erasures or interlineations will be permitted in the forms provided. Each bid shall be enclosed in a sealed envelope addressed to Pirtz Field Improvements c/o City of Billings at the Office of the City Clerk, 210 N 27th Street, Billings, MT 59101 or P.O. Box 1178, Billings, MT 59103, and endorsed on the outside of the envelope with the words: Pirtz Field, Stewart Park, To Provide Synthetic Turf Infield and Drainage Improvements, Billings, Montana Bids shall be strictly in accordance with the prescribed form. Any modifications, thereof, or deviations, therefrom, may be considered as sufficient cause for rejection. Bids carrying riders or qualifications to the bid being submitted may be rejected as irregular. SIGNATURE OF BIDDERS – Each bid must be signed in ink by the bidder with the bidder’s full name and business address or place of residence. In case of a firm or partnership, the name and residence of each member must be inserted. In case the bid is submitted by, or in behalf of, a corporation, it must be signed in the name of such corporation by an official who is authorized to bind the corporation and who shall also affix the corporate seal of such corporation. The bid of a corporation, which is signed by a person other than a corporate officer, must be accompanied by a Power of Attorney showing that person’s authority. ONLY ONE PROPOSAL – No bidder may submit more than one bid. Two bids under different names will not be received from one firm or association. RESPONSIBILITY OF AGENT – Any person signing a bid as the agent of another, or of others, may be required to submit satisfactory evidence of this authority to do so. The title of the person(s) executing the bid or Agreement shall be clearly indicated beneath that person’s signature. QUALIFICATIONS OF BIDDERS – Bidders may be required to submit satisfactory evidence that they have a practical knowledge of the particular work bid upon and that they have the necessary financial resources to complete the proposed work. In determining the lowest responsive and responsible bid, the following elements will be considered: whether the bidder involved (a) maintains a permanent place of business; (b) has adequate plant and equipment to do the work properly and expeditiously; (c) has a suitable financial status to meet obligations incident to the work; and (d), has appropriate technical experience. Each bidder may be required to show that bidder’s former completed work has been handled in such a manner that there are no just or proper claims pending against such work. No bidder will be acceptable if the bidder is engaged on any other work which impairs the bidder’s ability to finance P:05133.02_Pirtz_Field_IB INSTRUCTIONS TO BIDDERS (09/06/18) BSA/tc Page 1 of 4 this contract. The bidder shall demonstrate any or all of the herein stipulated qualifications if asked for them. EXAMINATION OF CONTRACT DOCUMENTS AND SITE – Before submitting a bid, each bidder must (a) examine the Contract Documents thoroughly; (b) visit the site to become familiar with location conditions that may, in any manner, affect cost, progress, or performance of the work; (c) understand the applicable federal, state, and local laws, ordinances, rules, and regulations that may, in any manner, affect cost, progress, or performance of the work; and (d) study and carefully correlate bidder’s observations with the Contract Documents. Any bidder may, upon request, examine those reports of investigations and tests of subsurface