Parent Handbook Table of Contents

Parent Handbook Partnering for Success

Parent Relations. 4 Southwestern and Parents ��46

A Message from the President . 5 What You Should Know About Parenting a College Student ��47

Southwestern University: A Rich History and Continued Momentum. 6 Parents of Millenial College Students: A Survey Snapshot ��50

Southwestern University: Distinguished Moments. 8 What Can I Do to Help My Student from a Distance? ��52

Office of the Provost . 11 Academic Expectations and Realities ��55

Academic Life. 13 Coaching Your Student Through Difficult Times ��58

Student Financial Aid . 17 What Parents and Guardians Should Know About the Family Educational Rights and Privacy Act (FERPA) ��60 Business Office . 19 Quick Reference of Departmental Contact Information ��61 Student Life. 22 Book Recommendations ��63 Residence Life . 23 Local Accommodations ��65 Student Activities. 26 Local Banks ��67 Diversity Education . 29 Transportation to/from Austin-Bergstrom Airport ��67 Spiritual and Religious Life. 30

Counseling Services ...... 31

Health Services . 32

Career Services . 34

Intercollegiate Athletics. 36

Intramural and Recreational Activities . 38

Information Technology Services . 40

University Police/Parking. 42

2 3 Parent Relations A Message from the President

It gives me great pleasure to welcome you and your student to what we hope will prove to be some of the most remarkable years of your student’s life. I was inaugurated as Southwestern’s 14th president on April 4, 2001—33 years after graduating from Southwestern with a bachelor of arts degree in psychology. As you can imagine, Southwestern is a special place to me. It’s where I met my Welcome to the Southwestern University family! Since this campus will be your wife, Jane. It’s also the institution that has nurtured the educational journeys student’s home-away-from-home while at college, it is important that your family of our daughters, Libby and Katie. Indeed, our family’s appreciation for and feel comfortable and informed. This handbook is a resource of facts, phone commitment to Southwestern is a shared value among us all. Over the next four numbers and some well-intentioned advice to help you with your student’s years, I hope you and your student will develop that same sense of appreciation college transition. and commitment to Southwestern, a place the late author Loren Pope, former education editor for The New York Times, recognized in his book, Colleges That Our best advice—encourage your student’s independence. As he or she learns Change Lives, for its astounding impact on students who enroll and graduate. to manage time and money and to make many life-shaping decisions, your love and support will confirm your belief in him or her. Ask your son or daughter At Southwestern, our purpose is clear: to foster a liberal arts community whose what he or she has learned—inside and outside the classroom. Beyond the values and actions encourage contributions toward the well-being of human- academic experience, Southwestern University offers many opportunities for ity. Your student will encounter an unwavering commitment to academic and campus involvement, community service, fitness and leisure. Remember that artistic freedom. A liberal arts education is more appropriately characterized mail, food and money can provide meaningful encouragement! by efforts aimed at synthesis, integration and meaningful generalizations. It exposes the student-poet to physics and technology and the young accountant During your student’s college years, you will receive to the history of art. It takes advantage of each student’s potential for posing Southwestern, the University magazine; News from SU value questions and for displaying problems, facts, ideas, events and situations for Parents, a monthly electronic newsletter; invitations in their full contexts. At its best, it produces generalists who can think critically to Family Days; and much more. If you have questions and creatively, exercise judgment, sort through complexities, tolerate ambigu- about becoming involved; attending athletic events, ity, communicate effectively and adapt to change. Concurrently, a liberal arts plays or concerts; or purchasing t-shirts and other education is an excellent foundation for careers and graduate study. It teaches Southwestern paraphernalia, please contact us. You communication skills, sharpens decision-making abilities and develops analyti- may also want to visit our website to keep up with cal proficiency. Most important, a liberal arts education encourages the habits new developments at Southwestern. Your family is a and aptitude for lifelong learning. significant part of our campus community and we hope you always feel at home in Georgetown. Jane and I warmly welcome you and your student into the Southwestern family and trust that the many experiences before you will be enriching and enlight- Sincerely, ening. We are grateful that you have chosen Southwestern and stand ready to assist you in any way that we possibly can.

Sincerely, Grace Josey Pyka ’05 Associate Director for University Relations - Alumni and Parents Email: [email protected] Phone: 800-960-6363 Fax: 512-863-1515 Jake B. Schrum ’68 www.southwestern.edu/parents President

4 5 saved from financial ruin by Elizabeth In 1994, the Carnegie Foundation Carothers Wiess, a Houston benefac- for the Advancement of Teaching Southwestern University: tor. World War II brought prosper- promoted Southwestern to classifica- ity to Southwestern when the War tion among 160 national liberal arts A Rich History and Continued Momentum Department selected it as a site for a colleges. A chapter of the prestigious Navy officers training program. Among honor society Phi Beta Kappa was the Southwestern midshipmen were installed in March 1995. some of the best football players from Baylor, The University of Texas Much of Southwestern’s emergence as at Austin, Texas Christian University, a national liberal arts college was due Southern Methodist University, Rice to a 20-year “challenge grant” funded University and Oklahoma University. by The Brown Foundation, Inc. of By the fall of 1943, the “Immortal 36”— Houston. Between 1976 and 1996, the In 1835, William Barret Travis, leader College in 1844, McKenzie College as they became known—overpowered challenge brought in more than $31 of a group of Texas settlers, called in 1848 and Soule University in 1856. other teams, even beating UT Austin. million, which provided funds for the for the establishment of a Methodist The Pirates went on to win the Sun University’s first endowed professor- presence in the region through a letter In 1868, Francis Asbury Mood, a Bowl in 1944 and 1945. ships, established the annual Brown written to the New York Christian teacher at the South Carolina State Symposium and funded the Brown Advocate. In response, Methodist Normal School, agreed to become The 1950s marked Southwestern’s Scholars program, which offers full church leaders dispatched three Soule’s president. Mood found Soule return to its focus as a liberal arts and scholarships for outstanding students. missionaries to Texas, including Martin in disarray. He quickly formulated sciences college. The few graduate Ruter of Pennsylvania. a plan to sponsor and support one degrees it offered at the time were Today, Southwestern is considered one central Methodist institution. Mood was dropped. During the next few decades, of the nation’s premiere undergradu- Ruter found Texas elected president of Southwestern’s reputation grew. By the ate liberal arts colleges. Its Paideia® an unsettled region the new institution, early 1980s, the name “Southwestern Program, started in 2002 with the help recovering from which later became University” began to appear in national of an $8.5 million grant from the Priddy the ravages of Southwestern, located college guidebooks. In 1988, U.S. News Charitable Trust of Wichita Falls, Texas, war and surviving in Georgetown. Two & World Report named Southwestern sought to bring together traditional under the danger years after opening the top regional liberal arts college in academics with civic engagement and caused by enmity its doors as Texas the nation. intercultural learning. Now the signature between settlers University in 1873, the element of the University’s academic and Comanches. state of Texas granted program, Paideia will be available to Despite the chal- the institution’s Union and required of all student entering in lenges, Ruter’s vision Charter under the the fall of 2014 of a college came name South Western to fruition in 1840 The Rutersville Bell signals the University. The name with the founding of start of community gatherings Texas University Rutersville College, and dates back to Southwestern’s was relinquished to six miles north of La first root institution, Rutersville the state. At that time, Grange. A.M. Levy, College. Southwestern was who served as the Republic of Texas’ the most southwest-located Methodist surgeon general, donated 320 acres of college in the country. land so that Methodist pioneers could open Rutersville—the first institution of During the next several decades, higher learning in Texas. Southwestern Southwestern emerged as Texas’ central traces its genesis to Rutersville and three Methodist college. Struggling with other early Texas Methodist institutions enrollment and finances during the that were founded later: Wesleyan 1920s and 1930s, Southwestern was

6 7 cultivating academic excellence, was to further strengthen its First-Year added in 2008. Seminar program.

Southwestern University: In 1999, Houston investment manager Also in 2005, Southwestern was Distinguished Moments Fayez Sarofim pledged $8 million for a elected to full membership of major renovation to Southwestern’s Fine the Institute for the International Arts Center. In recognition of this gift, Education of Students (IES). The the Southwestern Board of Trustees membership of IES is made up of a voted to name the school of fine arts group of premier colleges and univer- The Sarofim School of Fine Arts. sities and full membership is by invi- tation only. As a full member of IES, The National Survey of Student Southwestern has the opportunity Engagement consistently finds that to provide significant input regard- students at Southwestern rank above ing the curriculum, pedagogy and Southwestern is recognized as the of William and Mary in Williamsburg, students at peer institutions—and strategic direction for one of the lead- successor of the first institution of Va. Installed on March 25, 1995, the Phi significantly above the national aver- ing study abroad organizations in the higher learning in Texas, chartered by Beta Kappa chapter at Southwestern age—when it comes to being engaged United States. the Republic of Texas in 1840. is one of 11 of the society’s chapters in their academic endeavors. The in Texas. survey measures five areas that are In March 2006, Southwestern University Southwestern beat The University of associated with high levels of learn- kicked off Thinking Ahead: The Texas at Austin (63-10) in the first The late Loren Pope, former education ing and development: level of academic Southwestern Campaign, a $150 million college baseball game played in the editor for The New York Times, included challenge, active and collaborative comprehensive campaign designed state in 1884. Southwestern in his book, Colleges That learning, student-faculty interaction, to fund priorities in the University’s Change Lives, which was first published enriching educational experiences and Strategic Plan for 2010. In 2010, Three of the first five Rhodes Scholars in 1996. He wrote, “[Southwestern] is one supportive campus environment. Trustees extended the campaign in in Texas were Southwestern graduates. of the few jewels of the Southwest whose order to raise funds for priorities in mission is to prepare a new generation In April 2001, the Board of Trustees the Strategic Plan for 2020. Legendary folklorist and author J. Frank to contribute to a changing society, and approved Southwestern’s Strategic Plan Dobie graduated from Southwestern in to prosper in their jobs, whatever and for 2010. Developed by faculty, staff, In 2006, Southwestern University was 1910. The J. Frank and Bertha McKee wherever in the world they may be.” alumni, students, trustees and friends, one of the first colleges or universities Dobie Collections are located in the Southwestern has been included in each the plan listed four strategic goals that in the country to be recognized by the A. Frank Smith, Jr. Library Center. subsequent edition as well. served as guiding principles during the Carnegie Foundation for its commit- decade, among them “fostering a liberal ment to community engagement. Southwestern’s library is home to the John In 1998, Southwestern faculty, students, arts institution of the highest rank and G. Tower Library. The late U.S. Senator alumni, staff and trustees identified quality.” In the spring of 2007, Southwestern from Texas, who served from 1961–1984, the University’s core purpose and core University became the second univer- graduated from Southwestern in 1948. values. The core purpose: Fostering a As part of the Strategic Plan for 2010, sity in Texas to sign the Talloires liberal arts community whose values the University established the Paideia® Declaration, a 10-point action plan In 1975, the college of arts and sciences and actions encourage contributions Program in 2002. Supported in part for incorporating sustainability and was officially named the Brown School toward the well-being of humanity. by an $8.5 million grant from the environmental literacy in teaching, of Arts and Sciences in recognition of The core values: Promoting lifelong Priddy Charitable Trust, the program research, operations and outreach at gifts from The Brown Foundation, Inc. learning and a passion for intellectual was designed to help students make colleges and universities. of Houston. and personal growth; fostering diverse connections between what they are perspectives; being true to one’s self learning in the classroom and the world Southwestern University has been The Phi Beta Kappa Society is the and others; respecting the worth and around them, with the goal of educat- named to the President’s Higher nation’s oldest honorary society, having dignity of persons; and encouraging ing global citizens for the 21st century. Education Community Service Honor championed and fostered the value of activism in the pursuit of justice and Roll every year since 2006. Criteria study in the liberal arts and sciences the common good. A sixth core value, In 2005, Southwestern began offer- for the Honor Roll include the scope since its inception in 1776 at the College ing Living-Learning Communities and innovativeness of service projects,

8 9 percentage of student participation In March 2010, the faculty, staff, in service activities and the extent University Council, Student Congress to which the school offers academic and Board of Trustees approved service-learning courses. “Shaping Our Future: The Strategic Office of the Provost Plan for Southwestern University The 2008 edition of The Best 366 Colleges, 2010–2020.” published by Princeton Review, ranked Southwestern number seven in the In Sept. 2011, Southwestern President country for Best Career/Job Placement Jake B. Schrum outlined a series of Services. The list was compiled from a “Bold Initiatives” designed to support survey of 120,000 students at colleges Southwestern’s strategic direction, included in the book. including proposals for several new degrees and a January Term. The Fiske Guide to Colleges regularly The Office of the Provost and Dean lists Southwestern University among the On Oct. 28, 2011, the Board of Trustees of the Faculty is responsible for the Top 25 Small Colleges and Universities voted to add football and women’s University’s total educational program. Strong in Art or Design and among the lacrosse to Southwestern’s compliment The Office of the Provost is charged Top 37 Small Colleges and Universities of varsity athletics opportunities, bring- with administering the academic Strong in Business. ing the total number of teams to 20. program in such areas as institution- The decision to add these sports was wide planning; faculty recruitment, In 2009, Southwestern University a natural outcome of the University’s evaluation, promotion and develop- President Jake B. Schrum ’68, signed supporting strategic direction to ment; library development; academic the American College and University enhance the campus experience for advising; publication of the online President’s Climate Commitment. students through carefully planned Faculty Handbook and the University Jim Hunt, Provost and Dean of the growth of the student body. Today’s Catalog; class scheduling, registra- Faculty; Professor of Education In early 2010, the University signed an student-athletes contribute in many tion and student records; coordina- agreement with the City of Georgetown positive ways to the campus commu- tion of First-Year and Advanced-Entry to power campus electricity needs nity and have GPAs and graduation Seminars and the Paideia curriculum; exclusively with wind power through rates equal to or higher than the aver- and certification of graduates. These the year 2028. age for all Southwestern students. duties are performed in consultation and collaboration with the University The Wilhelmina Cullen Admission For more information, visit Council, the Academic Affairs Council Center, which opened in 2009, was www.southwestern.edu. and the Faculty Affairs Council. awarded Gold LEED certification from the U.S. Green Building Council. The Those reporting to the Office of the Charles and Elizabeth Prothro Center Provost include division/school chair- for Lifelong Learning, which opened persons, academic department/program in 2010, was awarded Silver LEED chairs, dean of the Sarofim School of Julie Cowley, Associate Vice President certification. Fine Arts, assistant dean of academic for Academic Administration success and director of records, director of intercultural learning, director Provost’s Office of Paideia, associate dean of faculty James W. Hunt, Ed.D. development and academic assessment, Provost and Dean of the Faculty; associate dean of the Brown College Professor of Education of Arts and Sciences, director of the Email: [email protected] language learning center, director of Phone: 512-863-1567 the Deborah S. Ellis Writing Center, director of civic engagement and director of the Upward Bound Program.

10 11 Provost’s Officectd.

Julie Cowley Associate Vice President for Academic Life Academic Administration Email: [email protected] Phone: 512-863-1720

John McCann Associate Dean of Faculty Development and Academic Assessment Email: [email protected] Phone: 512-863-1233 Frequently Asked Questions

Barbara Jean What does my student need a major is selected, he or she may Program Assistant to do to remain in good choose a new adviser. Although advis- Email: [email protected] academic standing? ers are concerned with their advisee’s Phone: 512-863-1567 First-semester students must pass at academic welfare, it is ultimately the least six credits with a 2.0 semester student’s responsibility to initiate Melynda Stiles grade point average. After the first contact with the adviser. Advisers Senior Secretary semester, students must pass at least help students understand academic Email: [email protected] eight credits each semester with a 2.0 expectations and requirements, choose Phone: 512-863-1510 overall grade point average. Students classes and understand how to access who do not meet the grade point aver- campus resources. Generally, advisers Christine Vasquez age and/or credits passed require- meet with students during posted office Senior Secretary ments are placed on probation for hours or by appointment. Email: [email protected] one semester and may be subject to Phone: 512-863-1752 dismissal. Students who do not pass How is the first year of six credits in the first semester or who study selected? What is an Office Fax: 512-863-1695 do not meet the terms of their proba- average academic load? tion in subsequent semesters may be Students who elected to attend a dismissed. Additional information on Sprog Day program registered for academic standing may be found in courses while on campus. All other the University Catalog. students register online during Open Registration (6/17–6/21) using infor- Will my student have mation sent home in late May. Staff easy access to his or her in the Center for Academic Success adviser and professors? and Records (CASAR) are available New students are assigned an academic by phone and email to answer ques- adviser (a faculty or professional staff tions about the registration process. member), using information provided It is important that students check by the student in the various materials their new Southwestern email address mailed during the summer. Because frequently during the summer for all advisers are trained to advise first- important details rgarding registra- year students in any major, students tion tasks. During Orientation Week, may be initially assigned to an adviser each student will meet with his or her outside their intended major. After academic adviser to make any neces- the student’s first semester or when sary schedule modifications. Typically,

12 13 students take an average of 16 cred- Is class attendance required? Does Southwestern have a cannot be discussed with parents without its each semester; the First-Year and Yes, as stated in the Student Handbook, “watchdog” person assigned the student’s explicit written permission. Advanced-Entry Seminar classes are class attendance is required. Students to first-year students? two credits, so many first semester are expected to attend all regularly While faculty members and CASAR Who can talk to me about my students take 14 or 16 credits. scheduled classes and any other time staff are always on the lookout for student’s academic performance for which credit is granted. At a small students who may be struggling, it and what can they tell me? Do academic advisers help university like Southwestern, classes is ultimately a student’s responsibil- The Family Educational Rights and students choose a major or move at a brisk pace and are heavily ity to take the first step in seeking Privacy Act (FERPA) prohibits the assist with career planning? dependent upon in-class discussion. help and guidance, which is readily release of student information with- Students are not required to declare a available through a variety of campus out written consent from the student. major until the spring semester of their If a student is having a tough resources. Faculty may alert CASAR Southwestern University complies with sophomore year, allowing them time time in an academic or personal staff to specific problems in a student’s this law. Although some students still to thoroughly explore their options endeavor, is there staff available performance, attendance or engage- may be the financial (and perhaps before officially declaring a major. for advice or consultation? ment. When these situations occur, legal) responsibility of their parents, The Office of Career Services outlines Yes. In addition to consulting with their CASAR staff follow up with the student this does not automatically entitle the a four-year career planning process adviser, students who have specific to create a plan for improvement. parents to access to student data. When and helps students solidify major and academic questions or who are expe- students sign a release to issue their career choices via interest testing and riencing academic difficulty may seek What grading system does grades to their parents, the release individual appointments. The CASAR help from the CASAR. The CASAR staff Southwestern use? only covers grades, not performance. also offers major choice resources and can assist students who need help with Southwestern uses an A, B, C, D, F If your student gives written consent to hosts the exploratory student meeting skill development, excessive absentee- grading system; the grades of A, B, C faculty or an administrator to discuss during Orientation Week. Academic ism, disability accommodations, and and D may be awarded with a plus or his or her progress with you, only the advisers and faculty members can personal or medical problems that minus. Additionally, a grade of P (Pass information specifically stated in the also assist students in career planning affect academic performance. The for a C- or better) may be awarded but release will be discussed. For more and exploration. Students planning to Office of Counseling Services provides does not count in a student’s grade information, see What Parents and major in education and attain teach- students with free, confidential coun- point average (GPA). Please refer to the Guardians Should Know About the ing certification are encouraged to seling regarding personal issues. University Catalog for specific instruc- Family Education Rights and Privacy declare the major as early as possible, tions on determining a GPA and for Act (FERPA) on Page 60. preferably during their first year. Any Is tutoring available? additional details regarding the grad- student interested in teacher certifica- What does it cost? ing system. Does Southwestern have tion should contact a member of the Tutoring sponsored by Southwestern an Honor Code? education faculty during his or her first is free and available in introductory Are semester grades Yes. A long-held tradition at semester. science, math and language courses. sent to parents? Southwestern University is being true Most students in courses which do Because students may view their grades to oneself and others. Students estab- When do we find out how not have tutors receive help directly online, grade reports are generally not lished the Honor Code more than a much credit our student from the professor during regular mailed. The best way to see grades is to century ago to commit themselves to receives for AP tests? office hours or by appointment. The ask your student. Parents may request academic integrity and to hold each AP subject areas with test scores of CASAR can help students make tuto- copies of final grades at the conclu- other accountable in their endeavors four or five always earn credit. An rial arrangements. Students may also sion of each semester, provided your both inside and outside the classroom. International Baccalaureate (IB) score hire private tutors who charge an student has signed a release allowing Students write and sign the Honor of at least five earns credit in the same hourly rate and are not employed by this to happen. If a student did not do Pledge when completing every exami- way as AP scores. Academic advisers the University. Southwestern University this prior to Orientation, he or she may nation, paper, quiz and other professor- will have this information to help facili- believes in a system of self-advocacy. file a release in the Center for Academic designated assignment to reaffirm their tate registration. Students also receive Success and Records (CASAR). The autho- commitment to honorable conduct. The a copy of their credit evaluation from rization to release grades to parents is Honor Pledge states, “I have acted with the Center for Academic Success and effective until rescinded by the student. honesty and integrity in producing this Records (CASAR). Due to government regulations regard- work and am unaware of anyone who ing student privacy, student performance has not.” If a student is noted to have engaged in dishonorable conduct, the

14 15 concern is brought to the Honor Code Louisa Landry Council. The Honor Code Council is Academic and Transition Adviser composed of at least 12 students and Email: [email protected] at least 12 faculty members represent- Phone: 512-863-1401 Financial Aid ing the Division of Humanities, the Division of Social Sciences, the Division Adrienne Embree of Natural Sciences and the Sarofim Associate Director of Records and School of Fine Arts. While the main Degree Completion purpose of the Honor Code Council Email: [email protected] is to educate the campus community Phone: 512-863-1226 on the privileges of studying under an Honor Code, the Council also serves Nadia Mahannah as a Hearing Board for Honor Code Assistant Director of Records violations beyond those resolved with Email: [email protected] In a real sense, every student admitted to Southwestern receives financial Non-Judicial Resolutions. For more Phone: 512-863-1443 assistance. Income from endowments and gifts pays for more than 40 percent information about the Honor Code, visit of each student’s educational costs. Tuition and fees pay the balance. Friends www.southwestern.edu/academics/ Suzanne Deal of the University have made additional funds available for financial assistance, honorcode. Records Specialist which is granted on the basis of both merit and need. The University has Email: [email protected] scholarships, grants, work opportunities and loans to assist worthy students in Does Southwestern Phone: 512-863-1954 meeting financial needs for their college educations. The Financial Aid office have a Dean’s List? Fax: 512-863-1685 has information about the programs Southwestern offers to help families pay Yes. Students are placed on the Dean’s for educational expenses. List for a given semester if they attain Intercultural Learning a grade point average for that semester Tisha Temple Frequently Asked Questions of at least 3.60 for 12 academic credits Director of Intercultural Learning of graded coursework, and if they are Email: [email protected] in good standing with the University. What is the schedule of Most types of merit-based financial Announcement letters are mailed to Matthew Slaten tuition payments? aid (such as Ruter, Mood, Cody and students’ permanent addresses. Intercultural Learning Specialist Twice per year: end of July for fall Pirate Awards) are renewed each year, Email: [email protected] term; mid-December for spring term. provided the student maintains satisfac- Center for Academic Success Financial aid is disbursed on a similar tory academic progress as defined in and Records Phone: 512-863-1857 schedule. the University Catalog. Some scholar- Kim Murphy Fax: 512-863-1535 ships (such as the Brown Scholarship Assistant Dean for Academic Will all financial assistance and Fine Arts awards) have additional Success and Director of Records Civic Engagement automatically renew renewal criteria. Information about Email: [email protected] Sarah Brackmann from year to year? scholarship renewal criteria can be Phone: 512-863-1286 Director of Civic Engagement No. Need-based financial aid such obtained from the Financial Aid website. Email: [email protected] as federal grants, state grants, David Seiler Phone: 512-863-1987 Southwestern University need-based Are there scholarship opportunities Associate Director of Academic Success grants and student loans require that available for continuing students? Email: [email protected] Alyson Banda ’09 a family submit a Free Application Yes, there are a limited number of non- Phone: 512-863-1809 Coordinator of Civic Engagement for Federal Student Aid (FAFSA) each need-based scholarship opportunities Email: [email protected] year. The FAFSA may be submitted for continuing students. Information Maria Pena ’02 Phone: 512-862-1215 online at www.fafsa.gov and can be about these scholarships is available Assistant Director of Academic Success accessed through the Financial Aid through the Financial Aid website at Email: [email protected] website. The deadline for submitting www.southwestern.edu/aid/types/ Phone: 512-863-1536 the FAFSA is March 1 of each year. scholarships/continuing.php. Financial aid notices will be sent out over the summer.

16 17 When does my student re-apply for financial aid for the upcoming year? The deadline for submitting a FAFSA for the upcoming academic year is Business Office March 1.

How can my student find out about on-campus work opportunities? Students can visit the Pirate Link page, accessible through the Office of Career Services at www.southwestern. James Gaeta, Director of Financial Aid edu/offices/careers/. A student is not required to have a work-study award Financial Aid Students and parents with questions related to paying tuition and fees and other in his or her financial aid package in James Gaeta ’87 billing concerns are encouraged to contact the Business Office, located on the order to work on campus. Director of Financial Aid first floor of the Roy and Lillie Cullen Building. In compliance with the federal Email: [email protected] Family Educational Rights and Privacy Act (FERPA), Southwestern University How can I view my student’s finan- cannot release or discuss a student’s financial information to anyone—including cial aid award information? Denice Carryl parents or guardians—unless authorized by law or unless the student consents to This information is available through Associate Director of Financial Aid the disclosure in writing by completing the “Parent Access to Student Information” your WebAdvisor account. Email: [email protected] form found at www.southwestern.edu/academics/registrar/forms/index.php.

How can I contact the Tish Owen Please note that two different authorizations are included on the form. The first Office of Financial Aid? Assistant Director of Financial Aid relates to grades and the second allows the Business Office to discuss the student’s www.southwestern.edu/assistance Email: [email protected] account and financial information. An email address must also be included in Email: [email protected] order to receive electronic billing communications from the Business Office Phone: 512-863-1259 Nancy Wamsley related to your student’s account. The form must be completed and signed by Fax: 512-863-1507 Financial Aid Counselor the student and returned to the Center for Academic Success and Records via Email: [email protected] fax at 512-863-1685 or by mail to the Center for Academic Success and Records, Prothro Center Room 100, P.O. Box 770, Georgetown, TX 78627-0770.

Frequently Asked Questions

When will my student receive bills located on the first floor from Southwestern? of the Cullen Building. Official bills are typically mailed in By Mail – Send check, money mid-July for the fall semester, and in order or cashier’s check to mid-November for the spring semester. Southwestern University, P.O. Box You may receive additional bills for 770, Georgetown, TX 78627-0770 charges accrued during the semester such as traffic tickets, library fines, Credit Card or ACH Online residence hall damages and/or course through WebAdvisor – After fees. Bills are sent via email and mail. logging in to WebAdvisor, pay by credit card with a 2.75% processing fee or by What are the payment options for electronic check/ACH with no tuition bills? fee. Students have to set up a In Person – Bring cash, check, “Parent PIN” for a parent or money order or cashier’s check to the Business Office,

18 19 other authorized individual abroad for a semester, the charge may be made to the Dewar Tuition Refund to make payments online. be waived by completing the Vehicle Plan after the first day of class. ECSI Payment Plan – Enroll in an Registration Waiver form and turning it interest free payment plan that in to the Business Office. The form can Business Office allows you the option to make be found at www.southwestern.edu/ Brenda Thompson monthly payments. See the next studentlife/safety/ or can be obtained Controller section on the ECSI payment at the University Police Department Email: [email protected] plan for more information. office. The completed waiver must be Phone: 512-863-1956 returned to the Business Office each How does the ECSI Payment Plan semester to receive the credit. Jennifer Martinka work? Assistant Controller The optional payment plan divides What is the Dewar Tuition Refund Email: [email protected] the tuition bill amount into interest- Plan? Phone: 512-863-1290 free monthly payments. To enroll The Dewar Tuition Refund Plan is an or for more information visit www. optional insurance plan that provides Judy Offield southwestern.edu/businessoffice and a refund of tuition, room and board Head Cashier select “Payment Plan.” Select the ECSI charges in the event that your student Email: [email protected] link under the “Sign Up” section to has to withdraw from Southwestern Phone: 512-863-1927 access the application. Once you have University before the semester is completed the application, send the $40 complete due to medical reasons. This Susan Moore application fee and the first payment refund amount is in addition to the Cashier I to ECSI. Southwestern will be noti- University’s normal refund plan and Email: [email protected] fied that your payment plan has been helps to minimize the financial obliga- Phone: 512-863-1928 successfully established. This is not tion of such a loss. The tuition refund a loan and does not require a credit plan provides up to a 100 percent Business Office Fax 512-863-5788 check. If you have further questions, refund (60 percent for mental health contact Susan Moore at 512-863-1928 withdrawals) of insured tuition and fees or by email at moores@southwestern. in the event of a complete withdrawal edu. If two separate payment plans under the terms of the plan. are needed (if, for example, a student has divorced parents), please contact All 2013-2014 first year students are Susan Moore before applying online. automatically enrolled in the program for the academic year and billed for What does my student need to coverage by Southwestern University provide to Southwestern to use the at the time of initial tuition bill- Texas Guaranteed Tuition Plan? ing. Students can waive coverage by If your student participates in the completing the online waiver form on Texas Guaranteed Tuition Plan, send an Dewar’s website. Students can also “In-State Enrollment Verification” to the change the amount of coverage, such Business Office so that Southwestern as excluding financial aid grants, by is aware of your student’s participation calling the Business Office at 512-863- in the plan. 1928. Students who have waived this coverage and then determine that they What if my student does not need a would like to reapply should contact vehicle permit? Dewar directly before classes begin. All Southwestern students are auto- Any 2013-14 returning undergradu- matically charged a Vehicle Registration ate students wanting coverage should of $100 per semester. If your student contact Dewar directly. Changes cannot does not have a vehicle or is studying

20 21 Student Life Residence Life

The Division of Student Life provides Parents can assist by encouraging Residence halls are a vital part of the Southwestern campus community, comple- services and activities that both support their students to utilize the services menting the educational program by providing an atmosphere conducive to and extend the educational mission of and programs designed to promote meeting students’ academic, social and personal needs. Students who have Southwestern University. growth and achievement. It is espe- completed less than four full semesters are required to live on campus. Students cially helpful to your sons and daugh- living in traditional residence halls are required to participate in the meal plans Acquiring knowledge in a classroom ters when you urge them to advocate provided by Southwestern’s Dining Services. Students who have completed at is just one part of what takes place for themselves. least four full semesters are not subject to a residential requirement; however, during a student’s college career. most juniors and seniors choose to live on campus. Overall, 78 percent of Building character, becoming an active Southwestern students live on campus. citizen and developing leadership skills all play important roles in the educa- The Office of Residence Life professional staff are responsible for physical and tional experience. One of the most educational programs in the halls, which include program development to important challenges students face is enhance the growth of students, advising of students, counseling and referrals, finding congruence between values supervision of the student staff and administrative tasks. and behaviors. The Office of Student Life aims to engage and support every Frequently Asked Questions student in a positive way throughout this extraordinary, life-changing time, Is there an adult in the What are the roles of ensuring that the uniqueness of each residence halls? resident assistants (RAs)? individual is respected and celebrated. Jerry Brody, Vice President Yes. Eleven full-time professional staff Selected upper-class students hold for Student Life members live on campus. Although positions of responsibility within the Many of Southwestern’s high-quality Southwestern considers its students residence halls. These students, or student life programs have achieved Student Life young adults, it also recognizes the “RAs,” provide direct assistance to the national recognition. Counseling and Jerry Brody adjustments college students are students in their living area (30 per RA health services, intramurals and recre- Vice President for Student Life attempting to manage, especially first- in upper-class halls and 15 per RA in ation activities, and diversity education Email: [email protected] year students. Two assistant directors first-year halls) by providing informa- programs have all been recognized of residence life, as well as nine resi- tion, helping to ensure that University nationally for excellence by the National Kathi Ray dent associates, are employed by the community standards are met through Association of Student Personnel Senior Executive Secretary University to help with crisis manage- brief counseling and/or referral, offer- Administrators. Southwestern’s Office Email: [email protected] ment and to handle emergencies. ing acquaintanceship, fulfilling basic of Career Services was ranked seventh Phone: 512-863-1582 administrative tasks and helping to in the United States by Princeton Fax: 512-863-1777 organize interesting educational, social Review, and with the Southwestern and recreational events and programs. Police Department’s excellent work, the University received an A+ safety rating by College Prowler.

22 23 What is your alcohol policy? residence halls and in The Grogan and Is any transportation Each individual and group within the Betty Lord Community Center. available (bus, car or shuttle) Southwestern University community is to the Austin airport? required to comply with all applicable Is there a small kitchen area Yes. This service is available for laws and regulations pertaining to the in each residence hall? Are approximately $65 one way. To save possession, use and distribution of alco- there ice machines, vending money and for convenience, students holic beverages. Students 21 and older machines or microwaves? often ask friends to give them a ride are allowed to consume alcohol in their Most residence halls have vending to the airport. private rooms. Also, student organiza- machines (drinks and snacks) and tions must register parties where alcohol microwaves. Some of the halls have Is there a place to cash a check will be allowed. These parties may be kitchen facilities. on campus? An ATM? Jaime J. Woody held in fraternity houses, the Dorothy Students may cash checks for up to Dean of Students; Manning Lord Community Center, the Should students get a small $100 in the Business Office. An ATM is Director of Residence Life Sharon Lord Caskey Center, the Julie refrigerator for their room? located in the Red & Charline McCombs Puett Howry Center and other locations Students may bring small refrigerators Campus Center. Residence Life with special approval, and measures no larger than 4.3 cubic feet in size. Jaime J. Woody must be in place to prevent use or Dean of Students; consumption by underage people. How can we call our student? Director of Residence Life The University acknowledges that Email: [email protected] Are there any curfews? What students rely on cell phones to stay Phone: 512-863-1624 are the policies regarding connected to family and friends. Land- coed visitation? line telephones are not provided in Derek Timourian There are no curfews in the residence student residences on campus. Director of Intramural and halls. In single-gender first-year halls, Recreational Activities; Assistant coed visitation ends at midnight Sunday How do I address mail to Dean for Student Life through Thursday and at 2 a.m. Fridays my student? Email? Email: [email protected] and Saturdays. Guests of students are Each student is assigned a post office required to have escorts in single box and an email address as a first- Magen Smith ’10 gender halls. year student; these remain the same Assistant Director of Residence Life until graduation. Mail is addressed to Email: [email protected] How do you reconcile differences students at SU Box ____, Georgetown, Phone: 512-863-1670 between roommates? TX 78626. Email addresses usually RAs, and sometimes professional staff, include the student’s last name Stefanie Alvarez use roommate contracts and meetings (or, the first seven letters of Assistant Director of Residence Life between the two roommates to recon- the student’s last name) plus the first Email: [email protected] cile differences. While this normally initial, followed by @southwestern.edu. Phone: 512-863-1803 works, students are allowed to change (Email service is coordinated through roommates if an unresolvable situation the Office of Information Technology.) Elliott Powell exists. The Southwestern residence Assistant Director of Residence Life life philosophy is that no situation Do you suggest that students Email: [email protected] in the residence halls should be have cars on campus? Phone: 512-863-1863 allowed to negatively affect a student’s This decision has to be made by students academic experience. and their parents. About 70 percent of Office Fax: 512-863-1777 Southwestern students bring cars to How much does it cost to do a campus. For those who do not, it is not load of laundry? How accessible a problem to find a ride to local busi- are the machines? nesses. Vehicle registration is handled The cost to use washers and dryers is by the University Police Department. $1 per load. Laundries are located in all (See Page 42.)

24 25 There is also an annual concert Student Activities during the academic year. Enhanced Derek Timourian on-campus entertainment, combined Interim Director of Student Activities with Georgetown and Austin entertain- Student Activities ment opportunities, greatly contrib- Email: [email protected] ute to student life at Southwestern. The University Programming Council Jason Chapman ’03 is a group of students who plan, Assistant Director of organize and execute campus activi- Student Activities ties. Student Activities can provide Email: [email protected] more information. Lisa Dela Cruz ’08 Is there student government? Assistant Director of The Office of Student Activities acts as an adviser, ally, administrator, educa- Yes. One benefit of University life is the Student Activities tor and mentor to Southwestern students by facilitating learning experiences opportunity for students to participate Email: [email protected] through leadership opportunities, student organizations, social activities and in their own governance. This oppor- other services that promote personal growth and the empowerment of students tunity comes through participation in Phone: 512-863-1345 for success in our diverse community and beyond. the Southwestern Student Congress Office Fax: 512-863-1777 and other University-wide committees. The Office of Student Activities is located in the Red & Charline McCombs The Student Congress is a group of Campus Center, Suite 340. elected representatives that sponsors monthly meetings to inform students There are approximately 100 student organizations on campus, including student of University issues and to provide a publications, a student-run coffeehouse, student government groups, a University forum for concerns and opinions. In Programming Council that organizes all-campus events, nine national Greek social addition, students have the unique organizations, national service organizations, religious groups, and academic, opportunity to participate with faculty honor and departmental organizations. and administrators in the major govern- ing councils of the University. The Office of Student Activities also coordinates New Student Orientation, organizes student committees, schedules meetings and events in the McCombs When is social fraternity/ Campus Center and more. sorority recruitment? Deferred recruitment, held in January, Frequently Asked Questions provides students with a chance to get organized academically. Recruitment information will be available during the How can my student get involved? What if a student wants to first semester. Students may also choose There will be a Student Organizations start an organization? to wait until their sophomore year. Fair the week after classes begin to give Yeah! We welcome students to come students an opportunity to visit with by the Office of Student Activities What percentage of students pledge members from many of the organiza- to talk about their interests. It’s an social fraternities/sororities? tions. An Organizations Guide which easy process, and we are always Approximately 30 percent of lists/describes all organizations and ready to help. Southwestern students are involved in cites contact names and addresses is Greek organizations. Southwestern has available at www.southwestern.edu/ Is there anything to do on weekends? four national social fraternities (Kappa studentlife/orgs. Yes! Weekend programming includes Alpha Order, Kappa Sigma, Phi Delta nationally touring performances in The Theta and Pi Kappa Alpha), and five Cove every Friday night and monthly national social sororities (Alpha Delta Saturday night first-run movies, Pi, Alpha Xi Delta, Delta Delta Delta, complete with freshly popped popcorn! Kappa Delta Chi and Zeta Tau Alpha).

26 27 Diversity Education Spiritual and Religious Life

The Office of Diversity Education seeks The University Chaplain is available to offer counsel, information and referrals to make Southwestern a welcoming and to students seeking spiritual support and to those interested in learning about affirming place for the entire commu- opportunities for religious activities. nity. In order to promote diversity and social justice, the Office of Diversity Frequently Asked Questions Education facilitates workshops, supports student programs and events, Where can my student find service program conducted during and explores cultural/identity aware- out about worship services and spring break). Many students find ness. The Office of Diversity Education religious communities in the support through involvement in one specifically works with student orga- Georgetown and Austin area? of our student religious organizations nizations such as the Coalition for Terri Johnson The Office of the University Chaplain (see Page 30) or with one of the service Diversity and Social Justice and the six Assistant Dean for provides a listing of local area houses organizations on campus. Students cultural/identity based groups within Student Multicultural Affairs of worship and the services they who find that their interests or needs the coalition: SU Allies, EBONY, Kappa provide on the Spiritual and Religious are not met by the available organiza- Delta Chi, Latinos Unidos, SU Native, Office of Diversity Education Life website: www.southwestern.edu/ tions are encouraged to talk with the Terri Johnson and Pan Asian Association. The Office offices/spiritualandreligiouslife/. For Student Activities staff or the University Assistant Dean for of Diversity Education is located in the additional listings and religious offer- Chaplain about organizing additional Student Multicultural Affairs Cross Cultural Center in the Charles ings in the greater Austin area, visit events to enhance and expand our reli- Email: [email protected] and Elizabeth Prothro Center for www.interfaithtexas.org. gious life programs. Lifelong Learning. Phone: 512-863-1342 www.southwestern.edu/diversity What type of religious The Office of the University Chaplain is Diversity Education events include: programming does located in the Julie Puett Howry Center. Asian American Heritage Month Southwestern provide? Coalition for Diversity and Southwestern offers a variety of Social Justice Retreat programs through campus student organizations, the University Chaplain Latino Heritage Symposium and campus lectures. Voluntary mid- Dr. Martin Luther King Jr. week chapel services are held each Community Dinner Thursday during the regular semester Black History Month from 11:30 a.m. to noon, and Tuesday evenings at 9 p.m. Other worship SU Native Powwow opportunities are offered during Drag Ball special seasons and as evening study breaks. Activities include informal stud- ies and discussions, lectures, retreats and Destination: Service (a volunteer

28 29 Student Religious Organizations A. M. Levy Jewish Student Association Canterbury (Episcopal) Counseling Services Catholic Student Association Fellowship of Christian Athletes Kappa Upsilon Chi (Men’s Fraternity) Muslim Student Organization The Office of Counseling Services Beverly Jones, University Chaplain Sigma Phi Lambda provides free, confidential, short-term (Women’s Sorority) counseling regarding personal issues. SU Buddhist Meditation Group Religious Life Southwestern students may seek coun- Beverly Jones, Ph.D. seling for a wide variety of concerns, United Methodist University Chaplain Student Movement including adjustment to college, making Phone: 512-863-1527 friends, motivation, depression, anxi- Email: [email protected] ety, sexuality, body image, eating disor- ders, sexual assault, alcohol or drug abuse, stress management, bereave- ment, family issues or romantic rela- Judy Sonnenberg, Director tionships. Counseling Services staff of Counseling Services members also offer outreach programs, group counseling and referrals to off- campus professionals for psychiatric Counseling Services Judy Sonnenberg, Psy.D. medications and long-term counseling. Director of Counseling Services While the counselors at Southwestern Email: [email protected] represent varied areas of expertise and diverse personal backgrounds, they Kylin Lee, Ph.D. all have training in helping college Psychologist students grow through the personal Email: [email protected] problems they occasionally encounter. Andrew Reichert, Ph.D. What can parents do if a Psychologist time comes when they have Email: [email protected] concerns about their student’s emotional welfare? Jason Bonick, M.A., L.P.C.-S. Parents are welcome to call Counseling Counselor Services to talk with a counselor about Email: [email protected] their student. Because of confidentiality Betsy Naylor Warren, M.A. laws, the counselor typically cannot Wellness Counselor and disclose whether their student is a Outreach Specialist client, but can listen to the parents’ Email: [email protected] concerns and help them explore various strategies for offering support and Suzy White assistance. Staff Secretary Email: [email protected]

Phone: 512-863-1252 Fax: 512-863-1310 30 31 Health Services

Dinorah Martinez-Anderson, Director of Health Services The Office of Health Services the on-campus team will make appro- provides students with confidential, priate off-campus referrals to physi- Health Services timely, accessible, quality health care cians and other health care specialists Dinorah Martinez-Anderson, RN, services and education. We strive to in the community. Consideration will MSN, FNP-C promote student wellness by enhanc- be given to the student’s private insur- Director of Health Services ing students’ ability to seek, obtain and ance requirements or out-of-pocket and Family Nurse Practitioner follow appropriate health care advice costs. Excellent emergency room care is Email: [email protected] and treatment. We believe Health available 24-hours-a-day at St. David’s Phone: 512-863-1252 Services is an extension of the learning Georgetown Hospital, Scott & White experience at Southwestern University. Healthcare-Round Rock, and Seton Kimberly Willhoite, RN, BSN Medical Center Williamson. Clinic Registered Nurse A collaborative team that includes Email: [email protected] physicians, a physician assistant, a The Health Services staff also provides Phone: 512-863-1252 nurse practitioner and a registered individual counseling on nutrition, nurse provide comprehensive and exercise, stress management and other Suzy White confidential services. Working as a health-related topics, and offers presen- Medical Secretary team, we are able to treat common tations to residence halls, classes and for Health and Counseling health concerns and provide health other groups on health-related issues. Email: [email protected] maintenance of chronic conditions, Tapes, videos, books and brochures on Phone: 512-863-1252 including routine women’s and men’s many health-related topics are available health issues as well as any necessary for students’ personal information or as Office Fax: 512-863-1310 laboratory work. resources for research or presentations. Confidential fax: 512-863-1814

We are open Monday–Friday, 9 a.m. to The Office of Health Services is located 4 p.m. during fall and spring semes- on the second floor of the Charles and ters on days when school is in session. Elizabeth Prothro Center for Lifelong Appointments are strongly recom- Learning. mended to allow for personal atten- tion. Same-day appointments are also available on a first-come, first-served basis. There is no out-of-pocket fee for services rendered at Health Services.

Due to limited resources and facilities on campus, not all health care needs may be met. When the situation warrants,

32 33 to government opportunities like Teach for America, Peace Corps and the Foreign Service. Career Services When should students visit Career Services? Early and often! Exploring options and building experience take time. Students should visit as early as possible, even in the first semester, and check in all four years. The Office of Career Services helps students figure out what they want to Roger Young, Director of do and how to get there—a big and important task for liberal arts students Career Services with diverse interests. Internships and other career-related experiences are Career Services key, not only to testing the fit of possible career futures but also to being Roger Young marketable to employers upon graduation. Data on SU grads shows that the Director of Career Services single factor most influencing whether students are employed and satisfied Email: [email protected] with their post-graduate outcomes is having completed at least one intern- Phone: 512-863-1346 ship. When students pursue internships they learn, with the support of Career Services, career management skills they’ll use throughout their lives: Alexandra Anderson Associate Director of Career Services Self-assessment of interests, values, skills and personality, such Email: [email protected] as TypeFocus Careers and the Strong Interest Inventory. Phone: 512-863-1265 How to research opportunities. How to market themselves via resumes and interviewing. Dana Luna Staff Secretary Graduate and professional school options, and [email protected] when and how to pursue them. Phone: 512-863-1346 How to implementing a job search strategy, especially via networking. Fax: 512-863-1270

Through personalized, one-on-one Online job board, PirateLink, Internship Development advising and a wide variety of special for local and national part-time, Maria Kruger ’91 events, such as the “Careers in...” series, on-campus, summer, internship Internship Coordinator the alumni/student networking “Career and full-time positions. Email: [email protected] Connections Barbecue,” “Getting Resume critiques and resume Phone: 512-863-1671 into Graduate School,” “Etiquette development assistance, Dinner,” and many more, students in including a detailed Resume Fax: 512-863-1270 all academic disciplines can get help Guide of samples. www.southwestern.edu/careers from the Office of Career Services Mock interviews personalized to with major and career exploration students’ target opportunities. and planning. Other resources include: Transportation to job fairs in the Austin area and an internship Career Resource Center library of fair on campus each spring. more than 500 print publications. Alumni and parent networking Extensive website of links for connections, including LinkedIn. explorating and pursuring On-campus recruiting with local internship, career and graduate and national employers, from school opportunities. school districts to businesses

34 35 How good are the athletic programs at Southwestern? Intercollegiate Athletics Excellent and highly competitive. During the last several years our teams have won multiple conference championships and a number of our teams have competed in NCAA Regional and National Championships. Our goal is

ATH_PIRATES_SABRE_arc_1c to become one of the top Division III programs in the country! Glada Munt, Associate Vice President; Southwestern University competes in the NCAA Division III as a member of Director of Intercollegiate Athletics the Southern Collegiate Athletic Conference. All members of the conference are small, independent, academically competitive liberal arts institutions that, Intercollegiate Athletics like Southwestern, see athletics as a part of the total educational experience. Glada C. Munt, Ph.D. As a Division III member, Southwestern does not award athletics scholarships. Associate Vice President; Members of athletics teams participate for the love of the sport. The University Director of Intercollegiate Athletics offers basketball, soccer, cross country, tennis, golf, swimming and diving, Email: [email protected] and track and field for men and women as well as lacrosse and baseball for Phone: 512-863-1353 men and volleyball and softball for women. Beginning in the fall of 2013, the Athletics Department will be fielding two new sports—football and women’s Glenn Schwab lacrosse—bringing the total number of varsity teams to 20. Associate Athletic Director; Director of Athletic Training Services The opportunity to participate in intercollegiate athletics is open to any full- Email: [email protected] time student. Athletics Department programs place the highest priority on the Phone: 512-863-1381 overall quality of each participant’s educational experience. The staff’s primary goal is to develop a model sport program that incorporates honesty, integrity, Bill Raleigh sportsmanship, respect for others, fairness and leadership opportunities with Assistant Director of the physical challenges of excelling in the sport. Athletics Department programs Intercollegiate Athletics; and services provide fair and equitable treatment of men and women. Head Men’s Basketball Coach Email: [email protected] Frequently Asked Questions Phone: 512-863-1611

Does participating in Southwestern faculty are very support- Hannah Long intercollegiate athletics hurt ive of student-athletes. Senior Woman Administrator; students academically? Head Women’s Volleyball Coach Rarely. The average GPA for student- My student was not recruited; can Email: [email protected] athletes is usually as high or higher he or she still make the team? Phone: 512-863-1533 than the overall average student GPA. It is very possible. Varsity athletics are competitive at Southwestern and our Office Fax: 512-863-1393 What about missing classes? coaches recruit throughout the year Are the athletes excused? to fill their team rosters with qualified Team travel is considered a University athletes. However, the tryout process is “field trip” under the excused absence open to all students and those wishing policy. Athletes must work closely with to seek a position are encouraged to their professors and discuss missed contact the respective coach to imme- class work in advance of the absence. diately declare their intention.

36 37 Is any experience necessary to participate in intramural and recreational activities? Intramural and Recreational Activities No experience is necessary, and the majority of activities can accommodate students of all ability levels.

Is there any cost to participate? Most activities are free to current students. However, some sport clubs charge annual dues and all fitness Derek Timourian, Director of classes and outdoor trips do have a Intramural and Recreational Activities; subsidized participation fee. Assistant Dean for Student Life Southwestern Intramural and Recreational Activities (SIRA) provides the University Intramural and Recreational community with opportunities for physical, Activities social and educational development through Derek Timourian participation in intramural, fitness/wellness, Director of Intramural and sport club and outdoor recreation programs. Recreational Activities; Assistant Intramurals provide competition on organized Dean for Student Life teams and individual sports at various skill Email: [email protected] levels. More than 20 leagues, tournaments Ultimate Frisbee is one of many and special events are offered annually with intramural sports offered at Anna Castillo men’s, women’s and co-rec divisions of play. Southwestern University. Associate Director of Intramural and Recreational Activities Available to students are fitness and wellness activities including, but not limited Email: [email protected] to: personal training, Zumba, Pilates, yoga and more. Phone: 512-863-1606 Sport clubs are student organizations focused on a specific sport or physical Fax: 512-863-1393 activity. A club may be instructional, recreational and/or competitively oriented depending upon the interest of the club members. Current sport clubs include www.southwestern.edu/offices/sira fencing, handball, SU Dancers and Cheerleaders.

Outdoor Recreation offers students a wide variety of camping equipment that can be checked out for weekend use. Workshops give novices the opportunity to learn about equipment and basic skills necessary before planning an outing. In addition, outdoor trips (e.g., kayaking and rock climbing) are offered each semester. A nominal registration fee is required for each trip.

Finally, more than 40 students are employed annually in important positions within the Intramural and Recreational Activities Department. Each of these positions allows for personal growth, a sense of accomplishment and contribu- tion to the University community.

38 39 Does Southwestern have a accessed via the University portal at computer purchase program? my.southwestern.edu What about software? Information Technology The University does not sell comput- Information Technology ers. However, discount pricing for Todd Watson systems is available to Southwestern Senior Director of Information students through the Dell and Apple Technology online stores. Southwestern classrooms Email: [email protected] and labs are installed with Microsoft Phone: 512-863-1508 Office and software specified by faculty pertinent to their classes. Students may Technology HelpDesk: 512-819-7333 purchase Microsoft software at attrac- Email: [email protected] Information Technology (IT) provides computing and networking services for tive educational prices from Scholar Fax: 512-863-1605 students, faculty and staff. Computing services include administrative functions Buys, an academic reseller. such as student access to WebAdvisor for class registration, instructional/audio- visual technology support for classrooms and computer labs and the technology For details and pricing, visit our “New support HelpDesk. IT also delivers services to students in the residence halls to SU” website: www.southwestern. through a partnership with Apogee Telecommunications. Every resident has edu/its/student and click on the link high speed wireless and wired Internet connectivity in his or her room at no “Buying a Computer.” additional charge. Is Southwestern a wireless campus? Visit our “New to SU” website: www southwestern edu/its/newtosu for more Yes. Wireless access is available in all information. campus buildings and many outside areas. Southwestern partners with Frequently Asked Questions Apogee Telecommunications to provide network service for students. The Do students need to bring convenience. Our student labs and vari- “APOGEE” wireless network appears their own computers? ous accessible locations are equipped in all buildings on campus. However, Students are not required to own a with high-speed laser printers; color to ensure uninterrupted internet service computer, although most do; 100 laser printing is also available. When in all residence halls, students should percent of the entering class brought buying a personal printer, consider the bring an Ethernet cable to use with a computer last year, with laptops being cost of the ink cartridges carefully as their personal computers. the most popular. If a student does not their cost can easily exceed the price have a computer, Southwestern has of the printer. If my student already has several open labs and public computer a personal email account, workstations available in various loca- How much does it cost to print does he or she need a tions around campus. Our most popu- pages in the campus computer labs? University email account? lar lab and printing facility is located All students are allotted $30 each Yes. All students are required to main- in the A Frank Smith, Jr Library Center, semester for printing. Page rates are tain an active Southwestern email which will be open for the first time priced below commercial alterna- account for University communications. this year 24 hours-a-day, 5 days-a- tives (eg. Kinkos), and students rarely This account will become an integral week (Sunday morning through Friday exceed the initial $30; however, addi- part of his or her daily communica- evening with limited hours Saturday). tional “Pirate Print” dollars can be tion with faculty, service departments purchased if their account runs low. and other students. Southwestern uses If my student brings a Google Apps for Education, which computer, should he or she provides communication and collab- also bring a printer? oration tools for the campus and is A personal printer is not a neces- sity, but many students have them for

40 41 Where do students park their cars? What is the cost to keep a car on campus? University Police Department Southwestern has parking lots throughout the campus for student, staff and faculty parking. The cost of a parking permit is $200 per year. Students must register their vehicles with the University Police by filling out a registration card, showing proof of insurance, paying the fee and affixing a Deborah Brown, Chief of Police parking permit to the back window of the vehicle. University Police All Southwestern University Police officers are licensed and certified by the Texas Deborah Brown Commission on Law Enforcement Officer’s Standards and Education as meeting Chief of Police the training requirements of the State of Texas for peace officers. Southwestern’s Email: [email protected] police officers are recognized as peace officers under Article 2.12 of the Texas Code of Criminal Procedure. They make arrests pursuant to the code for crimes Brad Dunn defined in the Texas Penal Code and ordinances of the City of Georgetown. Assistant Chief of Police Southwestern officers are armed and in uniform to be highly visible for the campus community and to act as a deterrent against crime. Students are encour- Pat Murray aged to notify University Police any time criminal activity or anything suspicious Sergeant is observed on campus, or if he or she has been threatened. University Police offer a community policing model which provides education for self-protection Randy Dillard and crime prevention awareness. Officer

Frequently Asked Questions Tom Leggitt Officer Is there any crime on campus? What measures are taken to ensure What are the crime statistics? safety for students on campus? Donald Klepac Southwestern is not immune to crime. Grounds are patrolled 24 hours a day, Officer Most crimes on campus are crimes of 365 days a year by uniformed, armed, “opportunity” which include theft or state-certified police officers. Officers Anne Hines criminal mischief. Crime statistics are patrol in highly visible vehicles, on Director of Emergency kept on a calendar basis, compiled foot and by golf cart for easy access Communications in a brochure per the Campus Safety to the interior of campus. Residence and Security Act of 1990 and are avail- halls are locked 24 hours a day and Phone: 512-863-1944 able upon request or by accessing are checked by University Police and (“0” from on-campus phones) www.ope.ed.gov/security. The the resident assistant staff on a regular Fax: 512-863-1114 Southwestern University Police basis. Police provide an on-campus Email: [email protected] Department presents crime awareness escort for any student requesting one. programs throughout the year. The University has also instituted an Emergency Notification System to alert students and staff about on-campus emergencies via telephone, email and text message.

42 43 Partnering for Success

44 What You Should Know Southwestern and Parents About Parenting a College Student

Southwestern University, like you, is answers will help him or her Southwestern University welcomes those of a developing toddler. The focused on one outcome—the success develop problem-solving skills. your family into ours. We are pleased intellectual stimulation of college of our students. Encouraging your student to that your student has chosen this introduces new horizons of thought resolve issues by identifying community to be his or her intellec- that students must examine and inte- Southwestern’s academic and student and using available resources. tual home for the next four years and grate into their views of the world. life programs seek to engage students’ Avoid the temptation to look forward to the achievements he Responsibilities and problems will minds and transform their lives through “fix” problems for them. or she will experience while enrolled. arise that students will have to learn a rigorous liberal arts education and a Helping your student understand to negotiate on their own. vibrant residential campus. that processes are valuable in We want for your student what you an educational environment. For want—success, happiness, health, In the next four years, you will once Our objectives are likely very similar to example, learning to negotiate safety, challenge and growth, so that again see your student struggling to differences and to manage your own. We aim to help your student the child you raised can be a bright, walk on his or her own, perhaps fall- conflict are important life skills. develop into an intelligent, resilient, moral and courageous leader as a post- ing and scraping knees, going in new responsible, productive, well-rounded Avoiding the temptation Southwestern adult. directions or experiencing the euphoria young adult prepared to contribute to get overly involved in of discovery. You will once again be processes that are designed for “toward the well-being of humanity.” The University is full of profession- asked to “let go.” As with a toddler, you students to do themselves. als who have spent years working will be asked to guide and instruct, to With these shared aspirations, we with students, and we encourage you maintain loving contact and to allow ask parents and family members of Of course, as parents, you are rightly interested and invested (intellectually, to draw upon their wisdom when your student to learn to walk alone, Southwestern students to partner with you need some information or some bruises and all, in order to discover us. Taking responsibility for one’s own emotionally and financially) in your reassurance. But most important, we new horizons. education is central to the Southwestern student’s education. You are the most Experience. Southwestern offers an important force in your student’s life. encourage you to encourage your extensive network of resources so Just as you shaped the values your student to seek out our expertise when The transition from adolescence to students can help themselves, solve student now holds, you have an impor- faced with questions or challenges, or young adulthood and maturity is problems and build the confidence tant role in shaping his or her emer- when they want to share an inspir- called “individuation,” becoming a to manage their own education. By gence as a young adult. ing story. Here are some thoughts to person in one’s own right, not merely encouraging students to utilize these consider as your family embarks on an extension and junior edition of resources, they develop competencies this journey, adapted with gratitude, one’s parents. This is a time of uncer- that will serve them well in life. We invite you to share our hope that Southwestern students and graduates from St. Mary’s College of Maryland. tainty, questioning, experimentation and vulnerability. College students find You can help us ensure the success of will be confident, self-motivated young During the college years, students themselves in largely unrecognized your student by... adults in charge of their lives, capable of dealing equally well with both chal- essentially re-create themselves and turmoil, confronted with new rules Asking questions. Encouraging lenges and opportunities and prepared their identities, using the values that of interaction, new lifestyles (some of your student to contemplate to contribute to the world. you have embedded as their corner- which they’ll try on for size) and a lack possibilities rather than providing stones. The developmental tasks of of familiar structure. This leads to a a young adult are as significant as great deal of self-evaluation, comparing

46 47 previous structures from home and 2. Allow yourself to feel whatever 4. Remember that, for your 6. Consider your own dreams. high school with new ideas. emotions come up. student, coming to Southwestern Especially for parents whose last or While your student is getting ready to is a tremendously important devel- only child has moved away to college, Having your student begin his or her come to Southwestern, there is little opmental step toward adulthood. consider the possibilities that come with college career can be a stressful experi- benefit in pretending that you do not This step represents the culmination greater personal freedom. Taking on ence for you as parents, especially if feel sad, guilty, relieved, apprehensive of 18 or so years of learning, much new challenges is an excellent way to your son or daughter hasn’t lived away or whatever feelings you have. Often, of it geared toward helping your manage and channel energy and feel- from home before. During this impor- parents have other changes and student assume a productive place ings. Have you ever wanted to write a tant time of transition for the family, sources of stress happening in their in the world. This is the time when book? Learn to fly fish? Make a quilt? many parents put their own feelings own lives, such as aging parents or your hard work will show itself in Volunteer in your community? Assume and reactions on hold while helping mid-life health issues that add to the form of a framework that your a new project or responsibility at work? their student prepare for college life. the impact of this transition. You’re first-year student will use in becom- Travel? Make a list of all the things you Attending to your own emotional needs probably not fooling anyone by trying ing independent. Many parents find intended to do while your son or daugh- as well as your student’s, however, will to hide your reactions; a healthier that it helps to focus on the fact that ter was growing up, but never had the go a long way toward helping everyone approach is to talk about them with providing your student with this oppor- time to do. Now is your chance! feel comfortable with the challenges your family, friends, clergy or whoever tunity is a priceless gift. Be proud that going to college presents. is a source of support for you. of yourself!

1. Recognize that feelings of 3. Make “overall wellness” a goal 5. Don’t forget to reward yourself! ambivalence about your student for yourself. Go out and celebrate with a dinner or leaving home are normal. Especially during times of change, it a party. You have raised a wonderful Give yourself time to adjust. For some helps to get enough sleep, eat health- adult who is moving on to an exciting families, this step can seem like a ful meals and get adequate exercise. phase of his or her life. Give yourself dramatic separation of parent and Spending time doing things you espe- a pat on the back for a job well done. student, although it is usually the cially like is another step toward well- separation of adult from almost-adult. ness. If you feel good, you are more It is normal, too, to look forward to likely to have the energy to be a good the relative peace and quiet of having role model and resource for your your active older adolescent out of the student. house and having the place to yourself, or being able to spend time with your younger children. After all, if the phone rings, it might actually be for you!

48 49 Today’s parents, more than the previous Rate the final cost of college generation: attendance and their student’s Parents of Millennial College Students: probable debt levels as Communicate with their students extremely important when A Survey Snapshot more than five times a week evaluating colleges. using email, instant messenging, Have a greater focus on phone and text messages. practical employment issues. Rate the social and Consider the earning experiential component of a capabilities of graduates college education, including when evaluating a college. extracurricular activities, alumni Virtually all (98 percent) current networking and belonging to parents believe colleges should a student body with common Sending your student to college brings up some common themes for many help students find jobs that values, to be very important. parents. While all families have unique dynamics, here are some thoughts that relate to their major or their are on the minds of parents just like you. Expect their students to have field (compared to 79 percent of higher levels of debt, and their own parents’ generation). Adapted, with gratitude, from Millennials Go to College, expect that debt to affect their by Neil Howe and William Strauss, 2007. student’s career choices.

The Datatel 2006 College Parent Survey, Consider today’s college students released by LifeCourse Associates and to be more organized and Crux Research, explores how today’s inclined to plan ahead than they college parents view their relation- themselves were at that age. ships with their students and with the Played more active roles colleges their students attend. From in developing the list of student achievement levels to college colleges from which their dining to student debt, the study student would choose. reflects the new direction of Millennial Overwhelmingly agree that college students—the generation that colleges should allow them began to enter college in 2000—and direct access to their student’s the hands-on attitude of their parents. grades, attendance records, Here are some of the latest data about health records, disciplinary parents of Millennial Generation records and class schedules. college students: Admit that they pressure their The parents surveyed: students more in the areas of academic achievement and life planning than they Talk on the phone with their themselves were pressured. student an average of three to four times per week. Three quarters said they were involved in their student’s Welcome their student home choice of academic major. for visits seven or eight times each school year. Nearly 70 percent said they had some involvement in their Agree by four to one that they are student’s specific course choices. more involved in helping their student succeed at college than their own parents’ generation.

50 51 4. Be willing to cut the cord. 8. Encourage smart financial Encourage an appropriate level of inde- practices. What Can I Do to Help My Student pendence and self-responsibility. Let Most students come to college with a them use their own judgment to decide fairly detailed plan about how tuition, from a Distance? what is best for them and trust them to room, board and books will be paid make good decisions. Teach them life for and what their family’s expecta- skills such as how to do laundry, live tions are about spending money. Work on a budget, set up a checking account together to set up a budget plan for the and manage their time. year. Warn your student not to apply for every credit card offered. Smart money 5. Help your student problem-solve. management is a lifelong skill that will If your student calls home with a prob- benefit your student. Your parenting job is not over; it is simply changing. You are entering the launch- lem, stay calm. Practice reacting to such ing phase of parenthood. As students enter into adulthood, it’s important for “melt-down calls.” For example, you 9. Be realistic about academic parents to begin acting as coaches and advisers, helping their sons and daughters could say, “I’m sorry you are having achievement and grades. make good decisions, without “telling them what to do” or “rescuing” them. a rough time. How are you going to Southwestern attracts bright students Here are some ways that you can express your care and enhance your student’s handle it?” Then coach; don’t rescue. from all over the country, but not every growth into adulthood as well as his or her experience at Southwestern. Coach them in talking things through first-year student who excelled academ- with their roommate or making their ically in high school will be a straight-A Adapted, with gratitude, from You’re On Your Own (But I’m Here if You Need own phone calls to the professor. student here. Developing or refining Me): Mentoring Your Child During the College Years Encourage your student to use the the capacity to work independently by Marjorie B. Savage, 2003. University’s services instead of rely- and consistently and to demonstrate ing solely on you for help. On-campus mastery can be more important than 1. Listen to his or her concerns. 3. Negotiate frequency of professionals have a wealth of expe- grades, as long as the student meets the Even though your almost-adult is exper- communication. rience to quickly help resolve your basic academic requirements set out by imenting with independent choices, Parents need to stay connected to student’s issue. the University. Instead of focusing on he or she still needs to know that their sons and daughters, and college grades, ask your student to discuss class you’re there and available to talk over students need to respect the fact that 6. State your concerns. projects and papers with you. Again, everyday events and difficult issues. If parents want to check in with them It is OK to ask if they have thought these are choices that each individual your student needs help or support, the periodically to see how they’re doing. about study habits, sexual conduct or student makes, though certainly it is subject is more likely to come up if you Talk about how often you’ll speak on alcohol. As parents, you can send a appropriate to coach your student in are not inquiring pointedly about what the phone, visit each other or send clear message to your student that they setting his or her own long-term goals. time he or she came in last night. Listen emails. Set a pre-determined day and can choose not to drink, and if they to the melody, not just the content. time to call, once a week or so. Sunday choose to use alcohol, they should do 10. Keep your cool. Do not trivialize any of your student’s evenings are often best. If an uncharac- it moderately, legally and appropri- Students tend to share their good concerns or emotions. Much of what teristically long amount of time passes ately. Don’t glorify your own “youth- times with friends and rely on family he or she is saying is “I’m changing and with no word, it’s not a bad thing to ful drinking days,” if you had them. in difficult times. While a “melt-down I’m scared,” even when the content is check in and make sure everything is call” may be troubling, it is a sign of “I know what I am doing.” going smoothly. 7. Don’t overburden your student trust. They are allowing themselves with your own emotional issues. to be vulnerable with you. Try not 2. Stay in touch What you want is to be useful to them, to be overly reactive to their venting, (but not too much)! and you will need to find someone or jump to intervene. To determine Remember the names of roommates else to help you with how you feel. whether an issue is a serious prob- and friends that are mentioned often. They want to know you care, but they lem needing additional intervention, Encourage your student to send you don’t want to know too much. Keep consult the Southwestern University pictures of his or her room and friends. them informed, but grant them a little Self-Help Links and Resources Page at Be interested but not intrusive. Send distance from any family problems www.southwestern.edu/offices/coun- photos of family activities and pets, and that arise. seling/selfhelp.php. care packages at exam times.

52 53 11. If your student does experience difficulties at Southwestern, encourage him or her to take advantage of Academic Expectations the wealth of resources available for students. and Realities The small and personal environment of the University offers many sources of help. For academic issues, talking with a professor or academic adviser is probably the first step, but the Center for Academic Success is also available to help. For stress, relationship Adapted, with gratitude, from Letting Go (Third Edition), problems or more serious concerns, by Karen Levin Coburn and Madge Lawrence Treeger, 2009 the Office of Counseling Services is available and free for students. It can be shocking, and somewhat separate release, housed in the Center The Office of Student Life can assist off-putting, to learn that parents likely for Academic Success and Records, and with a variety of concerns. Resident may not have access to their students’ is signed on a case-by-case basis by assistants are available to help ease the grades. After all, paying tuition ought to the student. This release expires each adjustment and to direct your student come with some basic privileges, right? calendar year. to the right resources on campus. Colleges and universities employ a For most students, these releases may For more information about campus variety of approaches when interpret- never be barriers because they feel resources, see the Quick Reference of ing what is known as the Buckley comfortable sharing their grades and Departmental Contact Information at Amendment, or the part of the 1974 progress with their parents. Many first- the back of the Parent Handbook, or Family Educational Rights and Privacy year students have points at which they contact the Office of Parent Relations Act (FERPA) which restricts access become discouraged and stressed and at [email protected] or to a student’s academic record. At even begin to question their ability 800-960-6363. Southwestern University, a student to succeed. They may call home for must explicitly sign a release, giving encouragement and support. Parents parents or any other party to have should expect some stress—it is a natu- access to grades, academic progress ral part of the experience as students and even registration information. learn to make choices independently, Most students are more than willing balance their time and manage multiple to release this information to parents, priorities at once. If a course is not diffi- but the important part to know is that cult, the student is not being stretched. they must do so in writing. All students But when stress is paralyzing, it can may sign a release that is housed in the have negative consequences. Parents Registrar’s Office (and was sent home can help their students by listening, over the summer before matriculation asking for a description of what they at Southwestern); about 98 percent of are experiencing and acknowledging students sign it. the challenge they are facing. Some ideas for specific questions include: However, it is important to note that this release covers only end-of- 1. Where are you studying? Is it semester grades. Unless a student has an effective place to study, free of specifically authorized it in writing, the most distractions? University will not discuss academic progress and performance with anyone 2. How are you spending your time? but that student. This is covered by a Do you study in the daylight hours?

54 55 3. Have you sought any advice from It is important to remember that it is you have likely said, “Just do the best personalities. Parental assumptions and your academic mentor, or maybe the student experiencing the work- you can,” that has probably tradition- expectations about what they should your RA? load, taking the courses and getting ally meant earning As and Bs. Your study can act as barriers to the student’s the education. What I do appreciate, student may have even heard a more development. If students are to even- When pressed to identify alterna- though, is when a parent can give me pressure-filled message, like “I don’t tually separate from their parents and tives to current strategies, students a heads up on what seems to be a bad care about your grades as long as you become independent adults, they must can be very creative and often land situation if they sense their student is try your best.” What that may sound have agency over their own academic upon techniques that work well for caught in some way.” like to your student is, “I know you can goals and the consequences of their them individually. get an A if you try your best.” performance. They have to discover From the student perspective: what they are capable of doing and Many students get stirred up and call One mother commented: how hard they are willing to work to home before seeking any assistance “When I called home with a problem, reach their goals. Thus, the challenge themselves. A parent can be helpful I didn’t want my parents to ‘fix it’ for “We finally accept the idea that our for parents is to remain supportive and by encouraging the student to make me, because it was hard to explain all of children won’t be All-American athletes to be flexible and open to change. an appointment with the professor the specifics and help them understand or Yo-Yo Ma—but we still expect them of a tough course, send an email to the whole situation. What helped was to excel academically in all their All of Southwestern’s post-graduate his or her academic mentor or stop to hear them express interest in what I courses. My son was a bacteriology survey data indicates that by and large, by the Center for Academic Success. was going through—show that they had major, took philosophy and got a D. the students who leave Southwestern Some students have too much pride faith in my ability to make decisions We were shocked. We expected him to after four years do amazing things with or not enough experience to ask for and get help where necessary. I needed be good at all subjects. That may be as their lives. The list of distinguished help and parental support may help them to listen, not to lecture, so that I unrealistic as the mentality that says alumni carrying out their responsibili- facilitate taking that step. could feel supported.” we should all weigh 110 pounds. If we ties as bright, moral and courageous can accept the fact that a kid who is leaders is lengthy. Alumni routinely Another great resource for most Throughout all of the ups and downs 5’7” probably won’t play college basket- reflect on their time on campus in the students is the academic adviser. Most of the first year, students are figuring ball, then we should be able to accept most flattering light, citing their close, advisers at Southwestern report wish- out what role academics are going to academic liability.” personal relationships with faculty and ing they would see their advisees more play in their lives. They will begin staff as one of the highlights. There often than just at preregistration time. asking themselves (and probably For most parents, even if grades aren’t are people all over campus who want All advisers have been on campus at you) what academic success even the highest priority, there is still a what parents want—Southwestern least a full year and are fully-trained to is and how important it really is to bottom limit on the grade point aver- University graduates that are healthy, answer a host of questions or at least them. As parents, it is important to help age. That number will vary from one happy, successful adults. have the ability to point students in the students remember that what defined semester to another, one family to right direction. But most advisers are success in high school may be radically another, and even from one student not skilled at reading students’ minds. different in college, and it is equally to another in the same family. Our Students must be willing to ask the important for your expectations of your advice is to encourage your students questions they need answered. student to be adjusted accordingly. The to work hard to maintain the grade Southwestern grading scheme says of point average that keeps them in school When it comes to academic decision a C that a student has achieved “stan- (a 2.0) or allows them to keep their making, academic advisers are the first dard mastery of the course material.” scholarships or other financial aid line for your student. At Southwestern, The harsh reality is that, at places like (probably between a 2.5 and a 3.5). advising is a matter of great importance Southwestern, more than half of the for the vast majority of advisers. Here is incoming class each year is from the There are parents who expect not only what one adviser has to say about his top 10 percent of their high school a certain GPA, but even a certain major frustration when parents involve them- classes, and the vast majority has never that leads to a certain career. Some selves with the advising relationship: earned a C. parents even threaten to withdraw financial support unless their student “When parents override a decision by So, what is your family’s expectation of follows a prescribed path. New college a student and an adviser, it under- your student’s performance, especially students are just beginning to explore mines both the student and the adviser. in the first year at Southwestern? While their interests, strengths, values and

56 57 2. Coach, don’t rescue. students as adults and encourages them Encourage your student to use the to contact their parents themselves. Coaching Your Student University’s resources, instead of rely- Please keep in mind that the University ing on you for help. (Use your Parent is trying to foster your student’s inde- Through Difficult Times Handbook for a list of resources.) For pendence and will trust your student to example, give advice on how they can contact you unless the situation requires talk things through with their roommate more immediate action. or how to call their professor. When students experience serious medi- Adapted, with gratitude, from Letting Go (Third Edition), During the course of their time at cal problems, parents are challenged to by Karen Levin Coburn and Madge Lawrence Treeger, 2009 Southwestern, all students unsurpris- trust unfamiliar medical caretakers and ingly experience short periods of minor their student’s ability to follow through. illness. When they suffer from colds and Here, parents can partner with adminis- Throughout an academic year, students admit to calling home when they want the flu, as expected, students miss the trators to give the support and encour- experience ups and downs and find to complain. They tend to share their comforts of home. When feeling their agement a student will need. Depending support by calling their parents. The good times with friends at school. worst, they call family members seek- on the situation, a student may need a impact of life’s pleasures and chal- ing comfort and consolation. Parents lighter course load or a leave of absence. lenges are measured through 10-minute “There’s only so much you can complain are often caught off guard the first time These arrangements are less common cell phone calls, short emails and text around here, because everyone that this happens. but are made when all are in agreement. messages. Most information brightens complains so much. I have four papers parents’ days, from their student receiv- due. My friends’ attitudes are, ‘So what!’ “The second or third week of school, he The faculty and staff at Southwestern ing an A on a paper to an athletic team They’ll be bitching about their own called and said, ‘Mom, what do you do want for your student what you want— win. On other occasions, complaints, heavy load . . . so you call home for pity.” for a real bad earache?’ What I wanted success, happiness, health, safety, chal- frustrations and depression are carried to say was, ‘You put the phone down lenge and growth. By partnering with through dull conversations or shrill cries Often, when students try to share the and wait for your mother. I’ll be there the University, you can help us create a that interrupt a parent’s already busy good news (along with their troubles), in four hours.” well-rounded educational environment work day. they find it difficult to describe the for your student. day-to-day activities that make up their Instead, encourage your student to visit When students are feeling unhappy, Southwestern Experience. They focus on the Office of Health Services, located in parents often react too quickly. Some the negative to receive comfort, advice the Prothro Center for Lifelong Learning. parents react to one conversation or one and simply an ear to listen. For other The on-campus health care team problem, rather than assessing the total- students, complicated moments of inde- at Southwestern includes registered ity of their student’s experience, which pendence and the exploration of new nurses, nurse practitioners, physicians results in jumping to conclusions and possibilities frighten them. In turn, they and physician’s assistants. Walk-ins are trying to solve their student’s problem go to their parents to be taken care of, welcome; however, scheduled appoint- for him or her. asking them to handle the “problem.” ments are strongly encouraged. Working as a team, staff members are able to “Every time I call home depressed, my Families can embrace these situations treat student health concerns, includ- mom either starts sounding depressed as opportunities for students to develop ing routine women’s health issues. A herself, or she says maybe I should and learn. So, how can you create an range of common, over-the-counter come home, like I obviously can’t educational opportunity out of your medications are available to students handle things. That’s the last thing student’s problem? at no charge. I want to hear.” 1. Help your student problem-solve. Unfortunately, some parents encoun- In other situations, parents call the If your student calls home with a prob- ter phone calls that bring news of a University to solve their student’s problem, stay calm. For example, you could student’s serious illness or accident. lem, sometimes making the problem respond with, “I’m sorry that you’re Most parents expect Southwestern to bigger than it originally was. Parents having a difficult time. How are you keep them informed of medical prob- should keep in mind that many students going to handle it?” lems, however, the University treats

58 59 What Parents and Guardians Should Know Quick Reference of About the Family Educational Rights and Departmental Contact Information Privacy Act (FERPA)

We want you to feel equipped to direct your student to various resources on The Family Educational Rights and Dates of college attendance campus. Below is a list of offices and the types of information they can provide. Privacy Act (FERPA) of 1974, commonly and full-time status. called the Buckley Amendment, is a Degrees. federal law designed to protect the Scholarships and awards received. privacy of education records, to estab- Academic Support Resources Admission and Financial Aid lish the right of students to inspect and Weight and height of review their education records and to members of athletic teams. Center for Academic Office of Admission provide guidelines for the correction Participation in officially The Wilhelmina Cullen Admission of inaccurate and misleading data Success and Records recognized activities and sports. Charles and Elizabeth Prothro Center Center; 512-863-1200 through information and formal hear- for Lifelong Learning (First Floor); First-year, transfer and ings. The Center for Academic Success We understand that you are concerned 512-863-1286 re-admit student admission. and Records makes available copies of with your student’s academic progress. Academic coaching. Campus tours. the federal regulations. Due to FERPA regulations, however, the Academic skills development. Interviews. University cannot send grade reports Accommodations for Overnight visits. In accordance with FERPA, disclosure to parents. If your student is willing, students with disabilities. of student information, including finan- he or she may sign a waiver giving Planning for Academic Success cial and academic, is restricted. Release Business Office permission for you to request that grade Seminar (probation program). Roy and Lillie Cullen Building of information other than “directory reports be mailed to you and to discuss Academic progress and (First Floor); 512-863-1928 information” to anyone other than the financial information, merit scholarships degree plan questions. Billing statements. student requires a written consent from and financial aid. The best way to find Transfer credit/study Tuition payments. the student. out about your student’s grades is to abroad credit approval. Pirate Buc$ deposits. ask him or her. Students may access Declaration of major. Vehicle Registration Waiver. The University retains the right to their final semester grades through the FERPA clearinghouse and release “directory information” with- password-protected WebAdvisor site. parent questions. out prior consent from the student. Office of Student Financial Aid Course scheduling or The Wilhelmina Cullen Admission Southwestern University consid- If you have academic concerns for registration issues. Center; 512-863-1259 ers the following information to be your student, please contact the Center Updating student contact Financial aid award letters. “directory information”: for Academic Success and Records at information. Free Application for Federal 512-863-1286. However, please under- Requesting transcripts and Student Aid (FAFSA) information. Name, phone number, mailing stand that the amount of information certifications of enrollment. Scholarship declaration address and email address. we are able to discuss without written information. Date and place of birth. student consent is limited. Loan instructions. Year in college. Work-study opportunities. Prior educational institution attended. Major field of study.

60 61 Office of the Dean of Fine Arts Individual counseling. The Alma Thomas Fine Arts Center; Relational counseling. 512-863-1504 Group counseling. Fine Arts scholarships. Motivation and stress Book Recommendations Fine Arts scholarship auditions. management.

Family Events Office of Health Services Charles and Elizabeth Prothro Center Office of University for Lifelong Learning (Second Floor); Relations—Events 512-863-1252 Roy and Lillie Cullen Building Comprehensive health care. (Second Floor); 512-863-1483 First aid. Commencement tickets. Alcohol awareness information. Birth control information and Letting Go: A Parent’s Guide to What is different about today’s Office of University Relations prescriptions available through a Understanding the College Years college environment? —Alumni and Parents physician’s assistant appointment. What new concerns about safety, Roy and Lillie Cullen Building Diet, nutrition and Karen L. Coburn and Madge L. Treeger, health and wellness, or stress (Second Floor); 512-863-1410, wellness counseling. 2009 (Fifth Edition) will affect incoming classes? 800-960-6363 Dressing, Ace wraps, ice/heat ISBN: 0-06-052126-0 Southwestern Ring Program, packs, ointments and other These important issues and more including ring orders. treatments for minor trauma. Letting go is never easy. Whether it’s are addressed with wise advice and Family Days registration. Immunizations and flu vaccines. the first day of kindergarten or the first time-tested counsel in Letting Go— Homecoming registration. Meningitis vaccine information. day of college, families experience a realistic and reassuring source for Parent Orientation registration. HPV vaccine (Gardasil) tremendous changes. New responsi- meeting the challenges ahead from Regional events. information. bilities, new schedules and new rela- the senior year in high school through Updating alumni and parent STD education. tionships can often be daunting and college graduation. contact information. Other health-related overwhelming to both students and issues and education. parents. Student Life Resources You’re on Your Own (But I’m Here if You Need Me): Mentoring Your Pirate Card Office This best-selling guide, based on real- Child During the College Years Office of Career Services Charles and Elizabeth Prothro Center life experiences and recommended by Charles and Elizabeth Prothro Center for Lifelong Learning (First Floor); colleges and universities around the Marjorie B. Savage, 2003 for Lifelong Learning (First Floor); Contact: Dave Wilmot, 512-863-1600 country, offers compassionate, practi- ISBN: 0-7432-2912-6 512-863-1346 Pirate Card replacement. cal and up-to-the-minute information Career library and Pirate Buc$ deposits. to help parents with the challeng- resource center. Parents whose children are away ing adjustments of the college years. at college have a difficult tightrope Career advising. Student Life/Residence Life/ Important topics covered in Letting Go to walk: they naturally want to stay Internships. Dean of Students include: connected to their student, yet they Graduate and professional Red & Charline McCombs Campus also need to let go. What’s more, school advising. Center (Third Floor); 512-863-1582, When should parents college students often send mixed On-campus interviews, job 512-863-1670, 512-863-1624 encourage independence; messages: they crave space, but they search strategy programming. Fraternity and sorority life. when should they intervene? rely on their parents’ advice and Position listings, part-time/ Honor code. assistance. Not surprisingly, it’s hard summer position listings. Judicial affairs. What issues of identity and to know when it’s appropriate to get Residence hall programs. intimacy await students? involved in your child’s life and when Office of Counseling Services Roommate problems What are normal feelings of it’s better to back off. Charles and Elizabeth Prothro Center and mediation. disorientation and loneliness for Lifelong Learning (Second Floor); Sexual misconduct. for students and their parents?

512-863-1252 Student advocacy. Student organizations. 62 63 You’re on Your Own (But I’m Here if You Need Me) helps parents identify the boundaries between necessary involvement and respect for their student’s Local Accommodations independence. Marjorie Savage, as a parent herself, empathizes with moms and dads, but as a student services professional, understands young adults and offers advice on wide-ranging issues, including:

How to cope with your family’s mood changes in the months before move-in day on campus. This list represents a wide variety in terms of quality and price. It is provided as a service and does not constitute an endorsement. Why students complain about the food but still manage to gain 15 pounds their first year. Georgetown How to teach basic financial responsibility, including the Candlewood Suites La Quinta Inn * handling of credit cards 451 N. IH 35 333 N. IH 35 and academic expenses. 512-591-7888 512-869-2541 When parental www.candlewoodsuites.com 800-531-5900 intervention is critical. www.lq.com Comfort Suites of Georgetown *§ With anecdotes and suggestions from 11 Waters Edge Circle Quality Inn * experienced parents and college staffs 512-863-7544 1005 Leander Road nationwide, the strategies and tips www.comfortsuites.com 512-863-7504 provided throughout will help you www.qualityinn.com create a loving, supportive partnership Best Western Plus *§ responsive to the needs of both you 600 San Gabriel Blvd. San Gabriel House B&B and your student. 512-868-8555 1008 E. University Avenue www.bestwestern.com 512-930-0070 www.sangabrielhouse.com Holiday Inn Express *§ 431 N. IH 35 [*] offer discount rate for alumni, parents 512-591-7890 and visitors. Call local phone number www.hiexpress.com and say you are a Southwestern parent to receive discount rate. HomeAway Rentals in Georgetown [§] rooms blocked under “Southwestern www.homeaway.com/search/ Parent Orientation.” Call local phone keywords:Georgetown%2C+Texas number to book within the block.

For assistance or further information, visit www.southwestern.edu/orientation or call 800-960-6363.

64 65 Round Rock 512-341-9200 www.homewoodsuites3.hilton.com Best Western 1851 N. IH 35 La Quinta Inn * Local Banks 512-255-3222 2004 N. IH 35 888-821-5578 512-255-6666 www.bestwestern.com 800-531-5900 www.lq.com Candlewood Suites 521 S. IH 35 Courtyard by Marriott * 512-828-0899 2700 Hoppe Trail 877-660-8543 512-255-5551 www.candlewoodsuites.com 888-236-2427 www.marriott.com GEORGETOWN Phone: 512-863-2567 Comfort Suites I-35 North Bank ATM on campus 609 Chisholm Trail Marriott North A+ Federal Credit Union 512-244-2700 2600 La Frontera Boulevard 804 S. I-35 Regions Bank www.comfortsuites.com 512-733-6767 Phone: 512-302-6800 100 E. Morrow Street 800-865-0546 Phone: 512-930-1776 Days Inn and Suites www.marriott.com Bank of America 1802 S. IH 35 624 S. Austin Avenue Union State Bank 512-246-0055 Residence Inn by Marriott Phone: 512-863-4511 1100 Williams Drive www.daysinn.com 2505 N. I-35 Frontage Road Phone: 512-869-8181 512-733-2400 Capital One Hampton Inn Austin-Round Rock www.marriott.com 1011 W. University Avenue Wells Fargo Bank 110 Dell Way Phone: 512-342-6200 700 S. IH 35 512-765-9999 SpringHill Suites * Phone: 512-869-0361 800-426-7866 2960 Hoppe Trail Central National Bank www.hamptoninn.com 512-733-6700 1103-A Williams Drive Wells Fargo Bank 888-287-9400 Phone: 512-869-5822 1111 S. Austin Avenue Hilton Garden Inn * www.marriott.com Phone: 512-869-1299 2310 N. IH 35 Chase Bank 512-341-8200 Wingate Hotel & 1027 W. University Avenue Wells Fargo Bank 800-445-8667 Conference Center * Phone: 512-869-4725 4505 Williams Drive www.hiltongardeninn.com 1209 N. IH 35 Phone: 512-863-0442 512-341-7000 BBVA Compass Bank Holiday Inn Express & Suites * 800-228-1000 10 Spring Street, #100 2340 N. IH 35 www.wingateroundrock.com Phone: 512-942-4010 TRANSPORTATION to/FROM 512-733-2630 AUSTIN-BERGSTROM AIRPORT 800-315-2621 [*] offer discount rate for alumni, parents BBVA Compass Bank www.holidayinn.com and visitors. Call local phone number 3003 Williams Drive Airport Flash and say you are a Southwestern parent Phone: 512-930-4555 512-930-2700 Holiday Inn North Round Rock * to receive discount rate. www.airportflash.com 2370 Chisholm Trail [§] rooms blocked under “Southwestern First State Bank of Central Texas 512-246-7000 Parent Orientation.” Call local phone 711 San Gabriel Village Boulevard SuperShuttle Transportation www.holidayinn.com number to book within the block. Phone: 512-863-6315 Systems For assistance or further information, 512-929-3900 Homewood Suites visit www.southwestern.edu/orienta- First Texas Bank www.supershuttle.com 2201 S. Mays tion or call 800-960-6363. 900 S. Austin Avenue

66 67 Southwestern University’s Core Purpose Fostering a liberal arts community whose values and actions encourage contributions toward the well-being of humanity.

Southwestern University’s Core Values Cultivating academic excellence. Promoting lifelong learning and a passion for intellectual and personal growth. Fostering diverse perspectives. Being true to oneself and others. Respecting the worth and dignity of persons. www.southwestern.edu/parents Encouraging activism in the pursuit of justice and the common good.