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December 3, 2013 December 3, 2013 Ken Smith, Mayor ~ At-Large Nick Grba, Vice Mayor ~ Ward 1 John Alberts, Council Member ~ Ward 2 Donna Yanda, Council Member ~ Ward 3 Michael McEachern, Council Member ~ Ward 4 Grayson Bottom, City Manager Yukon City Council / Yukon Municipal Authority Work Session Conference Room - Centennial Building - 12 South 5th Street December 3, 2013 – 6:00 p.m. 1. Presentation from Guernsey Engineering regarding the COWRA water initiative. City Council - Municipal Authority Agendas December 3, 2013 - 7:00 p.m. Council Chambers - Centennial Building 12 South Fifth Street, Yukon, Oklahoma The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at 354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting, please call or notify City Hall, 500 West Main, by noon, December 2, 2013. Invocation: Pastor Scott Kinney, Trinity Baptist Church Flag Salute: Roll Call: Ken Smith, Mayor Nick Grba, Vice Mayor John Alberts, Council Member Michael McEachern, Council Member Donna Yanda, Council Member Presentations and Proclamations Presentation of Oklahoma Municipal League 25 years of service pin and certificate to Ronald Mathews Visitors (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of November 19, 2013 B) Payment of material claims in the amount of $587,403.04 ACTION____________________________________________________________________ (Adjourn as YMA and Reconvene as Yukon City Council) Council Agenda – December 3, 2013 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of November 19, 2013 B) Payment of material claims in the amount of $203,141.64 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) The renewal of the existing Water Lease, Near SW 29th and Rockwell, between the City of Yukon and Leonhart Resources, LLC and Jerry Higdon, at a variable rate based on water produced, for a term of 15 years E) An expenditure of funds in an amount of $12,739.00, for Sunrise Splash Pad Change Order 1, for upgraded materials, as recommended by the Parks and Recreation Director F) Setting the date for the next regular Council meeting for December 17, 2013, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. ACTION___________________________________________________________________________ 2. Reports of Boards, Commissions and City Officials- Library Board, Charlotte Novak - Chairman 3. Consider approving an expenditure of funds in an amount of $37,000.00, for an Engineering Study by Utley and Associates, as an Independent Flood Investigation, as recommended by the City Manager ACTION____________________________________________________________________ 4. City Manager’s Report – Information items only A. Events Report B. Public Works Projects Report 5. New Business 6. Council Discussion Council Agenda – December 3, 2013 Page 3 7. Consider a motion to recess as Yukon City Council and convene into Executive Session, for discussing the employment of the City Manager, as provided for in 25 OS 2003, Section 307 (B) (1) ACTION_______________________________________________________________ 8. Consider a motion to adjourn from Executive Session and reconvene as Yukon City Council ACTION_______________________________________________________________ 9. Consider a motion to amend the terms of the City Manager’s employment contract ACTION_______________________________________________________________ 10. Adjournment O HOMA Municipal eague Champions for Effective Municipal Government October 30, 2013 Mr. Doug Shivers City Clerk City of Yukon PO Box 850500 Yukon, OK 73085 Dear Mr. Shivers: The Oklahoma Municipal League ( OML) is pleased to join with you in recognizing those municipal employees who have completed 25 years of service in municipal government. The names of these recipients will be entered into a permanent Honor Roll of Service, leather bound book that is maintained and on permanent display at the League office. Serving a community for a quarter of a century is certainly an achievement that merits honoring. In many sectors of our society, employees rarely match the service record of many of our municipal officials and employees. Please find enclosed certificates and lapel pins for your honorees. Please complete with the date of the presentation on each certificate. Also, remember if you would like for an OML board member or staff person to assist in this event, please let us know and we will make every effort to accommodate this special event. If you have any questions, please call Jimi Layman or Ginny Wilson at 1- 800- 324- 6651 or 528- 7515, locally. Sincerely, G Carolyn Stager Executive Director CS/ glw Enclosures 201 N. E. 23rd Street, Oklahoma City, OK 73105 405-528-7515• 1- 800-324-6651 • Fax 405-528-7560• www.oml.org REQUEST FOR NOMINATIONS OML HONOR ROLL OF SERVICE I hereby certify that the following individuals have completed 25 years, or more, of service as an official andlor employee of the City/Town of: i t,, f1 i`1 MUNICIPAL GOVERNMENT PLEASE PRINT NAMES PRESENT TITLE STARTING DATE OF SERVICE should be before 12/ 31/ 88) Q . h US c L a,-v.- ia v l t" I The City will present the recipients with their certificate. We prefer that an OML board member or staff make the presentation. If you would like an OML board member or staff member to participate in the presentation, please indicate your preferred dates and times: Option 1 .- C, ( e Option 2 Q., I, '' C1 3 Option 3 List the name of the person who will be responsible for receiving information, the certificates, and lape( pins. This person will be our contact should changes be necessary. Contact Name& Title: 61 1( a, h 1 Y (.- Y' Contact Phone#: (() ; j —I 25C Mailing Address: I ' k `d' bJ City, State, Zip: (/ C'_ C:`` Please return thisform by December 13. 20I3 to: Ginny Wilson • 201 NE 23rd St • Oklahoma City OK 73105 FAX: 405- 528- 7560 • E-mail: [email protected] Yukon Municipal Authority Minutes November 19, 2013 ROLL CALL: (Present) Ken Smith, Chairman Nick Grba, Trustee Michael McEachern, Trustee Donna Yanda, Trustee (Absent) John Alberts, Trustee (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of November 5, 2013 B) Payment of Material claims in the amount of $646,994.80 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of November 5, 2013 and payment of material claims in the amount of $646,994.80, was made by Trustee McEachern and seconded by Trustee Grba. The vote: AYES: Smith, Grba, Yanda, McEachern NAYS: None VOTE: 4-0 MOTION CARRIED (Adjourn as YMA and Reconvene as Yukon City Council) Yukon City Council Minutes November 19, 2013 The Yukon City Council met in regular session November 19, 2013 at 7:00 p.m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. Mayor Smith called the meeting to order. The invocation was given by Pastor Mark Borseth, Resurrection Lutheran The flag salute was given in unison. ROLL CALL: (Present) Ken Smith, Mayor Nick Grba, Council Member Michael McEachern, Council Member Donna Yanda, Council Member (Absent) John Alberts, Council Member OTHERS PRESENT: Grayson Bottom, City Manager George Ramey, City Judge Mike Segler, City Attorney Robbie Williams, City Engineer Doug Shivers, City Clerk Sara Schieman, Librarian Mitch Hort, Community Development Dir. Cindi Shivers, Human Resources Director Arnold Adams, Public Works Director John Corn, Police Chief Gary Cooper, Information Technology Dir. Josh Gotcher, Information Technology Bill Stover, Sanitation Director Candy Schwarz, Court Clerk Dana Deckard, Administrative Coordinator Kevin Jones, Fire Chief Quincy Rinkle, Parks and Rec Tonia Wilson, Human Resources Larry Mitchell, Economic Dev. Director Item: Consider a Motion to Accept Nominations for the position of Vice Mayor for the remainder of the 2012-2013 term, and electing same Council Member McEachern made a motion to elect Council Member Grba as Vice Mayor, seconded by Council Member Yanda. The vote: AYES: Grba, Smith, Yanda, McEachern NAYS: None VOTE: 4-0 MOTION CARRIED Presentations and Proclamations There were no presentations and proclamations Visitors Mark Borseth, 2110 Bentham Way, on behalf of Ministerial Alliance, would like to invite the community to a Thanksgiving Event on Monday, November 25 at 7pm at the Christ Church on Vandament. Please come and celebrate. (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion.
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