150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal e-mail: [email protected] Coordinating Office Emergency Flood Relief – ASBD02 Appeal Target: US$ 844,272

Geneva, 18 October 2000

Dear Colleagues,

Following heavy rain and an onrush of water across the border with India, Bangladesh is again in the grip of severe floods. This has resulted in a rise of water levels in the rivers, inundating vast areas. A total of 41 sub-districts in 9 districts in the north western and western part of the country are now in the grip of floods.

The affected districts and the adjoining areas are not usual flood prone zones, but the damage caused is severe. About 90% of the mud houses have been destroyed and thousands of people have been forced to move to safer places. At present the affected people need food, shelter, clothing and medical assistance. After the crisis phase people will need housing and agriculture assistance, income generating projects and winter clothing.

ACT members Christian Commission for Development in Bangladesh (CCDB), KOINONIA, Rangpur Rural Service (RDRS), Social Health & Education Development Board (SHED) and Church of Bangladesh Social Development Programmes (CBSDP) are proposing programmes with the following components:

CCDB CBSDP KOIN- SHED RDRS ONIA Food Distribution Ö Ö Ö Ö Clothing & blankets Ö Ö Ö Ö Shelter Ö Ö Infrastructure – repair of roads, etc. Ö Agriculture/Food-security –seeds Ö Ö Ö Heath care Ö Education – repairs/reconstruction schools Ö Ö Environment – tree planting Ö Job creation – cash for labour Ö Ö Ö Ö

ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. Bangladesh – Emergency Flood Relief 2 ASBD-02

Project Completion Date: 30 April 2001

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CCDB KOINONIA CBSDP SHED RDRS Total Target US$ Total Appeal Targets 395,482 102,338 165,481 31,248 149,723 844,272 Less: Pledges Contr. Recd. 0 0 0 0 0 0 Balance Requested from ACT 395,482 102,338 165,481 31,248 149,723 844,272 Network

Please kindly send your contributions to the following ACT bank account:

Account Number - 102539/0.01.061 (USD) Account Name: ACT - Action by Churches Together Banque Edouard Constant Cours de Rive 11 Case postale 3754 1211 Genève 3 SWITZERLAND

Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Co-ordinator, Thor-Arne Prois (phone ++41 22 791 6033 or mobile phone ++ 41 79 203 6055) or ACT Appeals Officer, Neville Pradhan (phone +41 22 791 6035 or mobile phone ++41 79 285 29 16)

ACT Web Site address: http://www.act-intl.org

Ms. Geneviève Jacques Thor-Arne Prois Rev. Rudolf Hinz Director ACT Coordinator Director WCC/Cluster on Relations LWF/World Service Bangladesh – Emergency Flood Relief 3 ASBD-02

BACKGROUND DESCRIPTION

Background Bangladesh is again in the grip of floods, following heavy rain and an onrush of water across the border from India. This has resulted in a rise of water levels in the rivers and consequently inundating vast areas. A total of 41 sub-districts in 9 districts in the north western and western part of the country are now in the grip of devastating floods.

The cause of the floods is due to heavy rains (650 mm in Hoogly and Bhagirati rivers for two days running) and the on-rush of water from across the Bangladesh border from India. Bangladesh and India share 54 main rivers and, man-made obstructions both at the upper catchments and inside Bangladesh have further complicated the problems. The over-all flood situation in the south-western districts further worsened (2 October 2000) as new areas were being submerged not only by on-rushing water from upland (India), but also due to back pressure of sea water as the Bay of swelled due to the low depression that crossed the and Noakhali coasts.

The floods first hit the 9 mentioned districts of the country around 20 September 2000 and the situation continues to be serious.

Current situation The affected districts and the adjoining areas are not usual flood prone zones and the unexpected inundations have caused extensive damage to houses and crops as well as forcing thousands of people to shift to safer places. At present the affected people are in desperate need food, potable water, shelter, clothing and medical assistance. After the crisis phase people will need housing and agriculture assistance, income generating projects and winter clothing.

As the flood waters engulfed new areas, thousands of people started taking refuge in trees or on roof- tops of thatched houses, awaiting evacuation. The government started evacuation of the marooned victims by helicopter (4 October 2000) and naval craft.

Impact on Human life More than 30 people have died and several hundred people have been injured with the figures increasing day by day. More than 2.7 million people have been affected with thousands of people rendered homeless.

Description of Damages The floods have caused deaths of both people and domestic animals. Extensive damage has been caused to standing crops, houses, educational institutions, roads and embankments.

Staff from ACT members in the field report that about 90% of the mud houses have been destroyed and the agricultural sector is in a dire situation with much of the main rain-fed rice crop-Aman paddy already lost. The majority of the victims are sharecroppers and agricultural labourers and they have now virtually become jobless. Bangladesh – Emergency Flood Relief 4 ASBD-02

CHRISTIAN COMMISSION FOR DEVELOPMENT IN BANGLADESH (CCDB)

I. REQUESTING ACT MEMBER INFORMATION

¨ Christian Commission for Development in Bangladesh (CCDB)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

The origin of the Christian Commission for Development in Bangladesh (CCDB) can be traced back to the launching of the Bangladesh Ecumenical Relief and Rehabilitation Services (BERRS) in 1972. The World Council of Churches (WCC), Geneva, launched BERRS to address the relief and rehabilitation needs of the people.

The experiences of relief and rehabilitation work of BERRS led to the realisation that there was a need for long-term development programs so that the effect of short term relief measures could be sustained. The increasing poverty and misery of the people in a newly born nation necessitated long-term development activities. Out of this realisation emerged CCDB as a development organisation in early 1973 as a successor of BERRS. Subsequently, it went through a number of developmental phases wherein emerging issues were critically examined in search of better alternatives to meeting the needs of the poor.

Accordingly, the organisation was initially involved in relief, rehabilitation and reconstruction work till mid- 1974. Later on programs were designed to promote community development also with a focus on human resources development for achieving collective growth, distributive justice and self reliance.

CCDB as a national organisation has, over the years, amassed substantial experience in disaster preparedness and in rapid and appropriate responses to the various kinds of natural disasters experienced in Bangladesh. CCDB co-ordinates a disaster preparedness network of 46 organisations operating in different disaster prone pockets of the country.

III. GOAL & OBJECTIVES

The main goal is to alleviate the suffering of the most vulnerable, flood affected families by providing life sustaining necessities.

The over riding objective is: ¨ To provide emergency assistance in the form of food, clothing, blankets, shelter, seeds, , job creation and medical assistance to 20,000 beneficiaries.

IV. BENEFICIARY INFORMATION

The major aim of the programme is provision of emergency assistance to the most vulnerable, flood affected families. The intended target group is severely affected people: the very poor, the destitute, women and widows who are not able to recover the loss of whatever little they possessed. A total of 12,000 flood- affected families are expected to be supported through the program. The reference people will be identified through informal discussion and rapid survey. Bangladesh – Emergency Flood Relief 5 ASBD-02

Criteria for Beneficiary selection. Beneficiaries will be from among the poorest of the poor, who have been affected by the recent flood and will include: ¨ Landless, marginal farmers and day labours. ¨ Those who have less than 1 acre of land ¨ Women, widows, children, aged people and the disabled will receive special attention.

Number of targeted beneficiaries according to proposed activities

Sl. No. Proposed Assistance # of Beneficiaries 1. Emergency Food Relief 5,000 families 2. Clothing Women’s wear, 1500 5,000 families Men’s wear, 1000 Children’s wear 2500 3. Temporary shelter 400 families 4. Housing Assistance 2,200 families 5. Blankets 2,500 families 6. Medical support 1,750 families 7. Job creation 4,000 person 8. Agriculture assistance (vegetable seeds) 12,000 families

Locations For Proposed Response ACT-CCDB proposes to undertake emergency relief and rehabilitation programs in the severely affected areas of , Chapai Nawabgonj, Jhenaidah and districts where CCDB has its ongoing programs.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Implementation Description Per Activity

Food Assistance: assistance component is looked upon as a basic need of the flood victims who left their houses and took shelter in different places. Under this component a total of 5,000 flood affected families are being assisted. Each family will receive 6.5 kgs of food (rice, potato, lentil, and salt).

Temporary Shelter: The purpose of this component is to assist at least 400 poor and landless families by providing a plastic sheet to each family, so enabling them to return to their homesteads and make temporary shelters.

Clothing & Blankets: To assist 1,500 women, 1,000 men and 2,500 children with clothing and a blanket each to 2,500 families so that they can protect themselves from cold in the coming winter season.

Vegetable Seeds: To assist poor and marginalised farmers to have an early crop to recover some of the losses incurred due to crop damage/destruction. Each family will receive various vegetable seeds (within Taka 40 per family) to plant when flood water has receded and land is again ready for cultivation.

Medical Assistance: 1,750 flood affected families will receive emergency medical assistance. The average cost per family is estimated at Taka 77 for medicines and other treatment. Bangladesh – Emergency Flood Relief 6 ASBD-02

Job creation: This is aimed at creating immediate, paid employment for the flood victims by engaging them in earth work, land preparation, cleaning of water hyacinth etc. However, most of the job opportunities will relate to earth work. Through this work homesteads, public places such as school grounds and rural roads will be raised above the present flood level so that people can take shelter during any future floods. Under this component immediate employment opportunities will be created for 28,000 person days by involving a total of 4,000 persons for 7 days of work each. The estimated wage per day per person is Taka 70. Efforts will be made to involve women in this activity.

Housing: Suppport for housing is looked upon as a basic need of flood victims who have lost their houses. The purpose of providing houses is to help people rebuild a secure base from which they can undertake other rehabilitation activities. Under this component a total of 2,200 poor, affected families will be assisted. Each family will be supported with a CI sheet roof (house sizing 15ft. x 10) with financial involvement of Taka 7,000. The breakdown of the cost is as follows:

a) CI sheets with ridges (14 pcs of 7 ft. each and 3 pcs. ridges) Tk. 3600 b) Construction materials (bamboo, rope, nails etc.) and labour charge for Tk. 2950 making mud wall c) Carpeter charge (Skilled 2 and semi skilled 2 Tk. 450 Total Taka 7,000

Total financial involvement for arranging 2,200 houses will be Taka = 15,400,000

Preference will be given to families headed by women, particularly widows and divorced women. A list of RP (Reference People) for housing assistance will be prepared prior to extending the assistance. Each of the selected RP will be issued a coupon to collect assistance from the distribution centres to be established close to the reach of the affected people. Funds will be released in instalments as per planned progress of work.

The construction of a house will be completed within 60 days.

Transition From Emergency CCDB foresees a longer term rehabilitation program for the severely affect people.

VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING

The operation and management of the proposed program will be the responsibility of 29 staff members and volunteers for 2 centres. The Program Manager of CCDB’s Disaster Preparedness Program (DPP) will hold the key position in the program and be responsible to CCDB in all respects. There will be two teams, each headed by a Program Officer to implement the programs. In each team there will be four Program Organisers, one accountant and 8 volunteers.

The responsibilities of CCDB central co-ordination cell will include formulation of program proposals, seeking of approval, maintenance of liaison, mobilisation of resources, recruitment and placement of staff, links, financing, fund challenging, monitoring and stewardship of fund. There will be one Program Co- ordinator at the central level to co-ordinate the program activities. The central Co-ordination Cell will monitor the program information fortnightly and provide policy intervention if required. However, policies and decisions will be made inter dependently at each level.

The monitoring tools will include fortnightly and monthly reports. Interim as well as final reports will be Bangladesh – Emergency Flood Relief 7 ASBD-02 prepared and sent to ACT as per ACT guidelines and schedule.

Periodic visits will also be conducted from the central Co-ordination Cell and from the field level to assess the progress of activities at the implementation level. Monthly co-ordination meetings will also be held to review the progress and identify future action.

VII. IMPLEMENTATION TIMETABLE In order to implement the program, under normal circumstances, the following work plan will be followed.

Months Sl.No PARTICULARS 1st 2nd 3rd 4th 5th 6th 01. Preparatory activities X 02. Deployment of staff X X 03. Identification of reference people X X X 04. Procurement/Arrangement of materials X X X 05. Distribution of food X 06. Distribution of clothing X 07. Plastic Sheet X 08. Job creation X X X X 08 Winter Vegetable Seed X X 09. Medical support X 10. Blanket X X 11. Housing assistance X X X X 12. Final reporting X

VIII. CO-ORDINATION

The CCDB – -Disaster Preparedness Program (DPP) unit will be responsible for the overall management and implementation of the program. All materials will be procured by the team, centrally or locally. CCDB’s central Co-ordination Cell will extend necessary co-operation to DPP as and when required. The program will be implemented in consultation with district and thana administration. The progress of work will be monitored through fortnightly reports and periodic visits. A final report will be prepared by CCDB within twenty days of programme completion. Bangladesh – Emergency Flood Relief 8 ASBD-02

IX. BUDGET

CCDB ESTIMATED EXPENDITURE

Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ Direct Assistance: Food Relief Rice Fam 5,000 114.00 570,000 10,536 Shelter - plastic sheets Piece 400 350.00 140,000 2,588 Shelter - rehab & construction House 2,200 7,000 15,400,000 284,658 Health & medical support Family 1,750 77 135,000 2,495 Sarees Piece 1,500 150 225,000 4,159 Lungees Piece 1,000 80.00 80,000 1,479 Children's clothes Set 2,500 120.00 300,000 5,545 Winter blankets Piece 2,500 350.00 875,000 16,174 Vegetable seeds Package 12,000 40.00 480,000 8,872 Cash for work - 4,000 persons Days 7 70.00 1,960,000 36,229 Sub total 20,165,000 372,735

Material, Transport, Storage, Warehousing & Handling Rental of trucks Lumpsum 60,000 60,000 1,109 Rental of warehouse Lumpsum 12,000 12,000 222 Fess for security guards Lumpsum 12,000 12,000 222 Fees for loading /offloading Lumpsum 12,000.00 12,000 222 Sub total 96,000 1,774

Personnel, Administration, Operations & Support Salaries & benefits Programme officers (2) Month 6 12,000 144,000 2,662 Program organizers (8) Month 5 6,000 240,000 4,436 Accountants (2) Month 6 7,000 84,000 1,553 Volunteers (4 months) Person 16 12,000 192,000 3,549 Local and regional travel Lumpsum 50,000 50,000 924 Perdiem Lumpsum 40,000 40,000 739 Office operations: Rental offices (2) Month 4 3,000 24,000 444 Office utilities Lumpsum 8,000 8,000 148 Stationery & supplies Lumpsum 16,000 16,000 296 Communications - telephone & fax Lumpsum 12,000 12,000 222 Office equipment: Calculators Piece 12 400 4,800 89 Tapes Piece 10 400 4,000 74 Field telephone/fax Piece 1 20,000 20,000 370 Vehicle Operation: Fuel Lumpsum 16,000 16,000 296 Maintenance Lumpsum 4,000 4,000 74 Insurance Lumpsum 2,000 2,000 37 Sub total 860,800 15,911

Capital Equipment Motorcycles Piece 2 70,000 140,000 2,588 Cicycles Piece 14 4,200 58,800 1,087 Sub total 198,800 3,675 Bangladesh – Emergency Flood Relief 9 ASBD-02

Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ AUDIT & EVALUATION Audit of ACT Funds Lumpsum 25,000 25,000 462 Program evaluation Lumpsum 50,000 50,000 924 Sub total 75,000 1,386

TOTAL APEAL TARGET & ESTIMATED EXPENDITURE 21,395,600395,482 Bangladesh – Emergency Flood Relief 10 ASBD-02

KOINONIA

I. REQUESTING ACT MEMBER INFORMATION

¨ KOINONIA

II. IMPLEMENTING ACT MEMBER And PARTNER INFORMATION KOINONIA is the service organ of the National Christian Fellowship of Bangladesh (NCFB). NCFB is an ecumenical organisation of 16 member denominations, 16 associate para-church members and 7 fraternal mission societies. It is a non-profit, Non-Government Organization (NGO).

KOINONIA has considerable experience in Emergency in relation to both natural and human made disasters in Bangladesh since its establishment in 1985.

KOINONIA provides training support in disaster management and mitigation to its partners. The churches/partner organizations send their trainees for training in such sectors as Development Education, Health & Nutrition, Traditional Birth Attendants (TBAs) Training Program, among others.

KOINONIA has an office at Keshobpur (Jessore) and Tala ()with staff experienced in responding to disaster activities. KOINONIA also has field offices at Keshobpur and Tala.

KOINONIA’s implementing partners will be the Bangladesh Free Baptist Church and the Church of the Nazarene.

Bangladesh Free Baptist Church (BFBC) has a long working relationship with KOINONIA. BFBC works in the districts of Jessore, Satkhira and Jhenaidah and has been a KOINONIA partner for many of the previous emergency projects.

The Church of the Nazarene (CoN) has been working in the district of Satkhira for many years and has a comprehensive working experience in relief and rehabilitation activities in different districts.

III. GOAL & OBJECTIVES

To provide food, clothing, vegetable seeds, winter clothing, housing assistance and cash for work among the flood affected people in Tala and Kalaroa thanas of and Keshobpur thana of .

IV. BENEFICIARY INFORMATION

The types of the beneficiaries will be the marginal and landless farmers, daily wage earners, widows, disadvantaged women and the poor families who have lost their houses, crops, households due to the floods.

The beneficiaries will be selected by: ¨ conducting a survey with the local people, Church leaders and local government authorities, ¨ a list of beneficiaries will be made after visit from door to door; Bangladesh – Emergency Flood Relief 11 ASBD-02

The final beneficiaries’ list will be prepared by KOINONIA and counter signed by the Nirbahi Officer (UNO)- the highest Government Civil Servant in Upazila (county) level.

Locations for proposed Response

Districts Thanas # of Unions Jessore Keshobpur 4 Satkhira Kalaroa, 12 Tala 5 2 3 21

Number of Targeted Beneficiaries According to proposed Assistance

Type of Assistance #. of Beneficiaries I..a Food 5,000 families I..b Clothing 5,000 families I..c Agriculture 3,000 families I..d Rehabilitation – Housing 3,000 families I..e Clothing & Blankets 3,000 families II. Cash for Work 4,500 persons

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Food: The food packages will consist of: 15 k. rice and 3 kg lentils per family for a total of 5,000 families. Clothing: Each family will receive one saree, one lungee and two sets of childrens’ clothing for a total of 5000 families. Agriculture: Seven types of fast growing vegetable seeds such as data sak, cucumber, tomato, bean etc. as per seasonal requirement and availability, to 3,000 families. Rehabilitation – Housing: CI sheet, ridging, RCC pillar and cash grant amounting Tk. 7,000/- per family for 3,000 families. Winter clothing: One blanket per family will be distributed to 3,000 families. Cash for Work: Road repairs will be carried out in three target areas for 15 days with 100 persons assisting per area. The wage will be Tk. 70/- per day per person.

Implementation The Relief Co-ordinator of KOINONIA along with senior staff will organize the whole operation of procuring, transportation and distribution of relief materials. Food materials will be purchased from wholesale markets at competitive rates and transported to the affected areas for smooth distribution after packing of the materials. Procurement will be done through a purchase committee

The whole relief operation will be monitored by KOINONIA 5-Member Emergency Relief Committee comprising of 2 board members, the Executive Director, Finance and Relief Coordinator.

In implementing the activities, 30 (thirty) volunteers will be hired from the local communities.

KOINONIA Socio-Economic Credit Program office at Keshobpur and Tala under Jessore and Satkhira districts will be used along with the church infrastructure at Kalaroa, Satkhira.

Office vehicles will be used for office staff and 15 trucks will be hired for transportation of relief materials: Bangladesh – Emergency Flood Relief 12 ASBD-02 food, cloths, seeds and blankets. For transportation of housing material the cost will be given to the beneficiaries.

Transition From Emergency KOINONIA has future plans of providing housing and agriculture rehabilitation.

VI. PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

Administration The project will be administered by KOINONIA. At the field level the staffs and church leaders will help in distribution of relief materials. Monitoring and reporting will be done by KOINONIA as per ACT guidelines and schedule.

Finance Management and Controls The project funds will be received in KOINONIA’s Credit Agricole Indosuez account and will be spent as per requisition, approved by the KOINONIA Emergency Relief Committee under the control of the Executive Director of KOINONIA.

Monitoring Procedures Project Monitoring will be built into overall activities based from the field level activities. Local Churches and project staffs will help to select beneficiaries and distribute relief materials and the Relief Coordinator will supervise the whole relief operation and responsibility for reporting to the Executive Director of KOINONIA.

VII. IMPLEMENTATION TIMETABLE

The project will be implemented within three months after receipt of funds and Government approval.

VIII. CO-ORDINATION

KOINONIA received requests for emergency assistance from the local church and project offices. Consequently, KOINONIA visited the affected areas and contacted other ACT members. A meeting was convened and it was decided to respond to the flood victims in terms of the selected items described earlier.

KOINONIA attended the ADAB meeting, which discussed in details and in-depth about the disaster situation in the southwestern districts. The meeting also discussed about the extent of damages, needs and identified the above-described items.

After receiving letters of intent from foreign donors, KOINONIA submitted a project proposal to NGO Affairs Bureau, GoB, for necessary approval. At the time of beneficiary selection and implementation process, KOINONIA acts in consultation and upon recommendations of local administrations ( such as Union Parishad Chairman and Upazila Nirbahi Officer of the working areas). KOINONIA has long been working in participation and coordination with the churches/local NGOs to reach the real beneficiaries and to avoid duplication. Bangladesh – Emergency Flood Relief 13 ASBD-02

IX. BUDGET

KOINONIA ESTIMATED EXPENDITURE

Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ Direct Assistance Rice Kg 75,000 15 1,125,000 20,795 Lentil Kg 15,000 37 555,000 10,259 Sarees Piece 5,000 150 750,000 13,863 Lungees Piece 5,000 80 400,000 7,394 Children's clothes Piece 10,000 120 1,200,000 22,181 Vegetable seeds Family 3,000 40 120,000 2,218 Blankets Family 3,000 350 1,050,000 19,409 Sub-total 5,200,000 96,118

Material, Transport, Storage, Warehousing & Handling Packaging of materials Bags 10,000 10 100,000 1,848 Truck rental transp food & non-food Truck 15 8,000 120,000 2,218 Sub total 220,000 4,067

Personnel, administration, Operation & Support Relief Co-ordinator Month 1 13,708 13,708 253 Driver Month 1 6,540 6,540 121 Per diem for 15 volunteers Days 15 2,250 33,750 624 Transport - staff & volunteers Days 15 1,500 22,500 416

Office operation: Communications Lump sum 5,000 5,000 92 Stationery & supplies Lump sum 15,000 15,000 277 Audit fees Lump sum 10,000 10,000 185 Utilities Lump sum 5,000 5,000 92 Local Transportation Lump sum 5,000 5,000 92 Sub total 116,498 2,153

TOTAL APPEAL TARGET & ESTIMATED EXPENDITURE5,536,498102,338

Rate of Exchange: Budget: 1 USD = Taka 54.10 Bangladesh – Emergency Flood Relief 14 ASBD-02

SOCIAL HEALTH & EDUCATION DEPARTMENT (SHED)

I. REQUESTING ACT MEMBER INFORMATION

¨ Social Health & Education Development (SHED)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION :

Social Health & Education Development (SHED) is the service arm of the Bangladesh Baptist Sangha (BBS). BBS is a member of the National Council of Churches, Bangladesh (NCC-B).

SHED works with the poor, helpless and destitute, seeking to raise the social and economic status of the under-privileged people in Bangladesh irrespective of caste or creed.

SHED Board works through the church in cooperation with the local NGOs and the local government administration. The church members are mostly involved in the emergency response and they implement the program as per plan.

SHED successfully completed the Emergency Relief Operation and Post Flood Rehabilitation Programme in 1988 and 1998 covering the whole of Bangladesh.

III. GOAL & OBJECTIVES

To provide life sustaining assistance to the most vulnerable flood affected families.

IV. BENEFICIARY INFORMATION

SHED will target beneficiaries in the badly affected areas of Chapainawbgonj, Rajshai and Jessore districts. Within the SHED Board working areas 8,000 of the most vulnerable families affected by the devastating floods will receive emergency assistance.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION;

Description of Assistance ¨ Food for 2,500 families ¨ Clothes for 2,500 families ¨ Seeds for 3,000 families ¨ Temporary job creation for 1,200 persons for 7 days

Implementation Soon after confirmation of funds as well as permission from NGO Bureau, Government of Bangladesh of Bangladesh, the SHED survey team will proceed to the affected area to select the beneficiaries. All work will be done under the direct supervision of SHED Board Director and also Church people will be involved to implement the programme. Bangladesh – Emergency Flood Relief 15 ASBD-02 Bangladesh – Emergency Flood Relief 16 ASBD-02

Transition from Emergency: After completion of the Emergency Relief operation an Emergency Rehabilitation (Post crisis Assistance) Programme will be arranged.

VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING:

SHED Board Director is responsible for the various functions. As per direction of SHED Board Director central and field office staff will be directly involved in this programme. Finance management and control is fully controlled by the SHED Board management system.

The work progress will be monitored through weekly reports and periodic visits. A final report will be prepared by SHED Board within twenty days after completion the programme.

VII. IMPLEMENTATION TIMETABLE

¨ Soon after receiving the funds (second week of October, 2000) to end November 2000.

VIII. CO-ORDINATION

Co-ordination with other ACT members, as well as with other actors is being done to avoid any duplication.

SHED will implement the programme with the co-operation and co-ordination of the local church leaders, local NGOs and local government administration in the flood affected areas.

IX. BUDGET

SHED ESTIMATED EXPENDITURE

Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ Direct Assistance: Food Relief Rice Kg 10,000 16.00 160,000 2,957 Potatoes Kg 2,500 10.00 25,000 462 Lentils Kg 1,250 40.00 50,000 924 Salt Kg 1,250 10.00 12,500 231 ORS Package 12,500 4.00 50,000 924 Sub total 297,500 5,499

Non Food Relief Winter Veg Seeds Package 3,000 40.00 120,000 2,218 Sarees Piece 500 150.00 75,000 1,386 Lungees Piece 500 80.00 40,000 739 Children's clothes Set 500 120.00 60,000 1,109 Blankets Piece 1,000 350.00 350,000 6,470 Sub total 645,000 11,922

Cash for work - 1,200 labourers Days 7 70.00 588,000 10,869 Bangladesh – Emergency Flood Relief 17 ASBD-02

Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ Material, Transport, Storage, Warehousing & Handling Truck rental - transp food & non-food Truck 4 8,000 32,000 591 Packaging of food relief Package 2,500 10 25,000 462 Packaging of non-food relief Package 3,000 3 9,000 166 Storage Warehouse 2 2,000 4,000 74 Loading /offloading Kg 22,000 0.50 11,000 203 Sub total 81,000 1,497

Personnel, Administration, Operations & Support Salaries & benefits Relief Coordinator Month 1 10,000 10,000 185 Perdiem for volunteers for 15 days Person 4 2,000 8,000 148 Travel - staff and volunteers Days 8 2,000 16,000 296 Office operations: Communications Lumpsum 5,000 5,000 92 Office utilities Lumpsum 10,000 10,000 185 Fuel for vehicle Lumpsum 10,000 10,000 185 Other Admin/Support Costs Lumpsum 10,000 10,000 185 Sub total 69,000 1,275

AUDIT & EVALUATION Audit of ACT Funds Lump sum 4,000.00 4,000 74 Evaluation of programme Lump sum 6,000.00 6,000 111 Sub total 10,000 185

TOTAL ESTIMATED EXPENDITURE 1,690,500 31,248

Rate of Exchange: Budget : US$ 1 = Taka 54.10 Bangladesh – Emergency Flood Relief 18 ASBD-02

CHURCH OF BANGLADESH SOCIAL DEVELOPMENT PROGRAMMES (CBSDP)

I. REQUESTING ACT MEMBER INFORMATION

¨ The Church of Bangladesh Social Development Programmes (CBSDP)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

The Church of Bangladesh Social Development Program is a Church based local NGO working for the holistic development of poor people in the community, irrespective of caste and religion.

The Church of Bangladesh has provided assistance to people in various disasters since 1987.

The Church of Bangladesh implements its programmes with the help of local government, NGOs, and local churches as well as the beneficiaries themselves. The church is located in the working areas and has very good contact with local communities.

CBSDP has already responded to some emergency needs by supplying cooked food for the people who took shelter in the church campus/buildings and also distributed instant relief materials in the form of food stuff (rice, lentils, chapati etc.), polythene sheets, cloths, utensils, oral saline and medicine.

III. GOAL & OBJECTIVES

The overall goal of this project is to assist the most vulnerable people affected by the floods by providing life sustaining relief and to enable them to restart their livelihood and be able to cope with future disasters.

Objectives · To re-establish the infrastructures and living facilities of the people. · To provide low cost houses and repair damaged houses. · To provide agriculture rehabilitation activities · To provide work opportunities to enable the affected to regain their self sufficiency.

IV. BENEFICIARY INFORMATION

Number and Type of Beneficiaries: The targeted beneficiaries will be around 5,000 families from among the most vulnerable affected by the floods . These are mainly poor, marginal farmers, day labourers and vulnerable persons of different occupations.

Location For Proposed Response : The location of the proposed project areas will be the affected Thanas and Union Parisads of Meherpur, Chuadanga, Kushtia, Jessore and Rajshahi districts where COB-SDP has its long standing development projects, institutions and churches. Bangladesh – Emergency Flood Relief 19 ASBD-02

Criteria utilized in Beneficiary Selection: Immediately after the flood water recedes a survey will be carried out in the targeted areas to assess the damages of houses, properties, crops, roads, agricultural lands, live stock etc. Based on this assessment, criteria will be set to select the targeted beneficiaries as per their state of damages, occupation of the family, association with CBSDP projects and institutions.

Description of the Activities : ¨ Cooked food: distributed among 2,000 families –7 days (2 times a day ) ¨ Rice and Pulses: distributed among 1,000 families 10 Kg. Rice and 2 Kg. Pulses. ¨ Dry food items: distributed among 800 families: Chira - 5 Kg. and molasses –1 Kg. per family. ¨ Temporary shelter: Polythene sheets and bamboos for 2000 families. ¨ Small country boats: 20 boats distributed for rescue and for temporary communication. ¨ Medical Assistance: Oral saline solution, water purification tablets, bleaching powder and medicines.

¨ Cooking utensils: Kerosene stove, glass, plate, pans, etc. among 400 families

The Rehabilitation Phase : At present the overall flood situation is stable except in Shatkhira and Jessore districts. In some of the areas the flood situation is gradually improving while in the south-west region many fresh areas are being submerged.

Once the flood waters start to recede, people will start returning to their homes. However, they will need food, shelter and work. People whose houses have been damaged, would need to rebuild or repair. Farmers will have to clear the debris from their lands and then will need paddy, wheat and potato seeds and other seasonal vegetable seeds for immediate cultivation. Reconstruction/repair of the infrastructure will also be urgently needed.

Description of activities

Cash for Work ( Job creation ) :

Road repair : The onrush of floodwater washed away many mud roads and damaged a lot of them. These roads are essential for movement and communication of the village people to the towns, markets and other places. Therefore CBSDP proposes repairing or reconstructing the roads immediately to re-establish the communication system.

Agricultural land Clearing : The flood has not only washed away the crops, but also carried various debris and deposited it in the fields. Immediately after the flood water has receded, the farmers will need to clean their fields. CBSDP proposes helping the poor farmers to remove the debris by engaging and paying labour for this purpose and making the fields ready for crop cultivation.

Construction of Connecting Roads and Bamboo Bridges : mud roads and bamboo bridges are the only means for people to move around from village to village. The flood disrupted this communication system by damaging mud roads , bridges , culverts and connecting roads. In most of the cases, the flow of water washed out locally made bridges as well as damaging the brick built bridges and culverts. CBSDP wished to re-establish the communication system by repairing some of the damaged roads and bridges. Bangladesh – Emergency Flood Relief 20 ASBD-02

Seasonal Crop & Vegetable Seed Distribution : Immediately after the flood a survey will be carried out in the targeted areas to assess the damages to crops and the needs for seeds. Based on this assessment, seeds will be distributed among the listed farmers according to their needs. In order to replace the farmer’s lost crops, CBSDP would like to distribute Potato, Paddy, wheat seeds and winter vegetable seeds which will be purchased from the local markets. CBSDP also proposes providing families with young vegetable plants produced in the CBSDP nursery projects. CBSDP will also provide fertilizer to the farmers.

Educational Rehabilitation: As a result of the flood, the school and college going students have lost their books and educational materials. The parents can not afford to buy new books and materials let alone the school fees and fees to sit for Secondary and Higher Secondary Education Certificate Examinations. Therefore, CBSDP proposes providing assistance to some of these students with essential text books, school and examination fees.

Due to floods, furniture and other teaching materials in the rural schools have been damaged. CBSDP proposes providing assistance to some schools for replacing the damaged furniture.

Winter Clothing : As a result of the flood, people have lost their bedding and clothes. Moreover, the winter season is knocking at the door making it imperative that the most vulnerable people affected by the floods are provided with warm clothes, quilts and blankets.

Tree Plantation : Many fully grown and young fruit trees and plants were destroyed and uprooted by the floods. Moreover, due to the lack of adequate trees (social forestation), Bangladesh is facing an ecological imbalance and this is one of the main causes of frequent and repeated floods. Therefore, CBSDP will put more emphasis on planting trees in the homesteads and on the roadsides. Mass awareness and motivational programmes will be undertaken though SODAP and BRSDP projects by providing orientation and short training courses on conservation of the environment among the targeted people.

Rehabilitation of Housing ( Repair and Renovation) Immediately after the flood, polythene sheets and bamboo were distributed among the victim people for temporary shelter whose houses are totally damaged. A survey will be carried out to assess the condition of the houses in the targeted areas. Based on the survey, the housing programme will be implemented.

As most of the houses in the northern and the north-western part of Bangladesh are made with clay, the long standing flood has damaged around 95% of the total houses in the affected areas.

In order to mitigate such damage in future floods the ACT partners have decided that the houses should be constructed with R.C.C. pillar and C.I. sheets.

Repair of Schools and Colleges : Many schools, colleges and other educational centres have been damaged by the waters. Also, the use of these buildings by people seeking shelter has caused further damage. Assistance will be provided to repair schools and colleges partly damaged by the flood. Most of the wooden furniture such as tables, benches, desks , cupboards bookshelves along with other teaching materials have been damaged by flood water. Bangladesh – Emergency Flood Relief 21 ASBD-02

ADMINISTRATION, FINANCE , MONITORING & REPORTING .

Administration & Management: The CBSDP Central Office will co-ordinate the overall implementation and execution of the post flood rehabilitation program. CBSDP’s two Regional Project offices in will be the local implementing authority of the post flood rehabilitation program. CBSDP regional office is headed by an independent Project Manager backed by a competent team capable of handling such a rehabilitation program. Technical support will be sought from the Government and local District Commissioner of the respective districts. In the implementation Zones a Project Implementation Committee will be formed locally, consisting of a representative from local Government , Community Leaders, development partners and the Church Committee. Mostly, the committee will be responsible for the smooth functioning of the activities and all other related activities like liaison, marketing , progress assessments etc. with the consultation of the head office.

Finance and Controls: The funds received by the CBSDP Dhaka Office will be distributed to the respective project office bank accounts according to their funding requisition, along with work plan. The local Project Implementation Committee will act according to their plan. The Committee will be the key authority for any expenditure. All accounts and other administrative support will be provide from the project personnel. A separate account will be maintained from the beginning of the rehabilitation activities. Funds will be controlled and disbursed by the central office through collecting weekly and monthly financial reports. The CBSDP Dhaka Central Office accounts department will visit from time to time to check and give guide in terms of the fund flow and accounts

After the completion of the programme all accounts and related reports will be furnished to the head office and Dhaka office will compile all the reports and accounts and will make an arrangement for audit by a chartered accountant.

Monitoring and Reporting Procedure: The Project Mangers will be the key persons for monitoring purposes and helping the Project Management Committee. The overall program will be monitored by the CBSDP Dhaka Central Office. Before implementation of the project a survey and the plan of action will be prepared based on their needs. Activity will be monitored according to the plan of action. The local and central physical supervision will also be a key monitoring tool. CBSDP central personnel will also pay regular visits during the project implementation process. Weekly and monthly progress reports will be sent regularly to the regional office as well as central office. After receiving all the field reports a compilation will be prepared by the central office. Reports will be sent to ACT Geneva as per ACT guidelines and schedule.

V. IMPLEMENTATION SCHEDULE

Emergency Relief : October , 2000 Post Flood Rehabilitation : November 2000 to April, 2001.

VI. CO-ORDINATION

For the smooth implementation of the program CBSDP have been in touch with the ACT Co-ordination members in Dhaka. Apart from this a continuous co-ordination will be maintained with ADAB and other co- Bangladesh – Emergency Flood Relief 22 ASBD-02 ordination bodies. Also a regular co-ordination will be carefully maintained with the local implementation committee and the projects.

VII. BUDGET

CHURCH OF BANGLADESH ESTIMATED EXPENDITURE

Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ Direct Assistance Non-food Vegetable seeds and fertilizers Family 800 500 400,000 7,394 Winter clothes and blankets Family 800 500 400,000 7,394 Plantations - fruit & other Family & institutions 1,000 50 50,000 924 Books & school material Student 200 300 60,000 1,109 Sub-total 910,000 16,821

Job Creation Cash 4 work (road repairs, land clearing - 17,200 man days) Days 17,200 70 1,204,000 22,255

Construction and Rehabilitation Repairs & renovation of houses Family 350 3,000 1,050,000 19,409 Low cost new housing Family 700 7,000 4,900,000 90,573 Repairs & renovation of schools School 5 15,000 75,000 1,386 Sub total 6,025,000 111,368

Material, Transport, Storage, Warehousing & Handling Packaging of materials Piece 6,000 15 90,000 1,664 Truck rental for transp. blankets & construction material Trucks 15 7,000 105,000 1,941 Sub total 195,000 3,604

Personnel, administration, Operation & Support Relief Coordinator Month 6 12,000 72,000 1,331 Driver Month 6 6,000 36,000 665 Temporary staff (6 persons) Month 4 6,000 144,000 2,662 Volunteers (1,350 mandays) Person 20 12,000 240,000 4,436 Staff travel Lump sum 50,000 50,000 924 Office operations: Communications Lump sum 10,000 10,000 185 Stationery & supplies Lump sum 30,000 30,000 555 Audit fees Lump sum 12,000 12,000 222 Utilities Lump sum 9,500 9,500 176 Local transportation Lump sum 15,000 15,000 277 Sub total 618,500 11,433

TOTAL APPEAL TARGET AND ESTIMATED EXPENDITURE 8,952,500 165,481

Rate of Exchange: Budget: 1 USD = Taka 54.10 Bangladesh – Emergency Flood Relief 23 ASBD-02 Bangladesh – Emergency Flood Relief 24 ASBD-02

RANGPUR DINAJPUR RURAL SERVICE (RDRS)

I. REQUESTING ACT MEMBER INFORMATION

¨ Rangpur Dinajpur Rural Service (RDRS)

II. IMPLEMENTING ACT MEMBER and PARTNER INFORMATION

RDRS (Rangpur Dinajpur Rural Service) is a long-established development NGO working for the last 30 years to empower the rural poor in northern Bangladesh. In 1997, RDRS became an autonomous organisation, governed by a Board of Trustees, as the Bangladesh field programme of the Geneva-based Lutheran Federation/Department for World Service (LWF/DWS) was localised. RDRS retains close partnership with LWF/DWS and its related agencies.

RDRS maintains a concentrated geographic programme, working in 29 contiguous (sub-districts) of 6 districts in northwest Bangladesh, and reaching some one million villagers through its integrated development programme, though a group approach (working directly with Primary Groups and more developed Secondary Groups who ultimately join their apex Federations).

RDRS has comprehensive experience in emergency response in floods, cyclones, emergency relief and rehabilitation, natural disasters in Bangladesh since its establishment in 1972.

The south-western part of the country, especially the 9 frontier districts bordering the Indian state of , have recently been severely affected by flash floods caused by an on-rush of water from upland. RDRS felt the need to come forward to assist the flood victims of these areas on humanitarian grounds.

RDRS does not work directly in the south-western region so it has chosen three reputed, like-minded NGOs, namely, Banchte Shekha, Nijera Kori and Rural Reconstruction Centre (RRC) to implement this emergency project in partnership with RDRS. More partners may be chosen later, if required.

Anticipating fund approval from ACT, RDRS has provided these three NGOs Taka 100,000 (approx USD 1,900) each for immediate food assistance to the flood victims.

¨ BANCHTE SHEKHA - Banchte Shekha is a local NGO working for development of rural women and children in Jessore district for the last 24 years. The head of the organisation has recently received the coveted Asian Raymond Magsaysay Award for her outstanding contribution towards development of rural women in Bangladesh. The organisation is highly respected both in the NGO community as well as by government authorities.

¨ NIJERA KORI - Nijera Kori is a national NGO promoting women and environmental development and land reform since 1975. The organization is headed by a reputed woman NGO leader who is presently the Chair of the Association of Development Agencies in Bangladesh (ADAB).

¨ RURAL RECONSTRUCTION CENTRE (RRC) - Rural Reconstruction Center (RRC) established in 1985 works towards promotion of a sustainable socio-economic development of underprivileged people both rural and urban areas. The formation of RRC is based on “Love your neighbor” which aspires for a just society for eachindividual irrespective of race, color, cast and religion. The commitment of RRC is based on comprehensive development of underprivileged men, women, youths and children Bangladesh – Emergency Flood Relief 25 ASBD-02

towards establishing a civil society with respect of full democracy, liberty, equality, justice, peace and solidarity.

III. GOAL & OBJECTIVES

Goal: The goal is to assist flood victims with immediate relief for survival

Objectives: ¨ To provide short-term relief for 15,000 marooned families to mitigate their sufferings ¨ To boost courage and strength to resettle in their new lives.

IV. TARGETED BENEFICIARIES

15,000 families of the most vulnerable families (around 84,000 persons) displaced by the floods will be assisted.

Criteria utilised in beneficiary selection

¨ Female headed families with children and expected mothers ¨ Families with widows/divorcees/elderly members ¨ Families having no earning sources

The affected families will be selected by a quick and simple survey made by the implementing organisations through local committees.

Locations for response

District Upazila Unions # of villages Jessore Jhikorgacha & Sharsha 17 129 Jhinaidha Mahespur 9 66 Meherpur Gangni, Sadar & 12 98 Chuadanga Damurhuda, Jibannagar & 15 118 Chuadanga 4 Districts 9 Upazilla 53 411 Bangladesh – Emergency Flood Relief 26 ASBD-02

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Each family will be provided a package containing the following food and other materials as follows:

Sl No Item Quantity Unit Cost in BDT Total Cost in BDT 1 Rice 5 kgs 16 80 2 Lentil 1 kgs 40 40 3 Potato 2 kgs 14 28 4 Salt 1 kg 10 10 6 Saree (women’s wear) 1 pc 150 150 7 Lungee (men’s wear) 1 pc 80 80 8 Children’s clothes 1 set 120 120 Total BDT 508 USD 9.40

Implementation Description per Activity The emergency relief project will be implemented through the three like-minded partner NGOs namely BANCHTE SHEKHA, Nigera Kori and Rural Reconstruction Centre (RRC) working in the affected districts where they have their own bases.

RDRS will monitor and oversee the overall operation of the project and will be responsible for reporting to ACT International.

VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING

Administration The project will be administered by RDRS Bangladesh with the three implementing partners. A team of experts in disaster operation from RDRS will be deputed for smooth operation of the project.

Finance & Management ACT International’s standard policy and guidelines will be followed for the finance management and control of the project.

Monitoring Procedures RDRS’ specialised team will monitor the day-today project activities. RDRS will stress on monitoring to achieve effective and efficient project performance. The feedback will enable management to improve operational plans and to take timely corrective measures in case of shortfalls and constraints. RDRS will look after continuous periodic reviews and oversee the management of the different levels of the in the implementation of the project to ensure that input deliveries including finance, work schedules, targeted output and other required actions are proceeding accordingly to design plans and budget. Monitoring will be done on weekly basis by gathering information both oral and written. Prescribed forms and formats will be used for this purpose . RDRS Bangladesh will follow guidelines provided by ACT on its appeal, implementation of the project and on reporting procedures.

Reporting On completion of the project RDRS will provide a final project completion report to ACT International. The project will be audited by Chartered Accountants. Bangladesh – Emergency Flood Relief 27 ASBD-02

RDRS Bangladesh will continue to provide current and periodic situation reports, visuals (photos, video footage) to ACT (Communication Officer) for international media coverage for fund raising.

VII. IMPLEMENTATION TIMETABLE

The project will be implemented within one month (30 days) after receiving fund from ACT.

VIII. CO-ORDINATION

The ACT partners in Bangladesh namely CCDB, RDRS, Church of Bangladesh, KOINONIA and SHED will send individual appeals but will try to keep uniformity as much as possible in selection of relief materials, their prices and currency conversion rate. RDRS Bangladesh and its 3 partner NGOs will co-ordinate with other NGOs to avoid duplication in implementing the project.

RDRS Bangladesh will obtain a prior approval from the Government of Bangladesh for the project fund to be received from ACT.

IX. BUDGET

RDRS ESTIMATED EXPENDITURE Description Type of No of Unit Cost Budget Budget Unit Units BDT BDT US$ Direct Assistance Food Rice Kg. 75,000 16.00 1,200,000 22,181 Lentils Kg. 15,000 40.00 600,000 11,091 Potatoes Kg. 30,000 14.00 420,000 7,763 Salt Kg. 15,000 10.00 150,000 2,773 Sub total 2,370,000 43,808

Clothing Sarees Piece 15,000 150.00 2,250,000 41,590 Lungees Piece 15,000 80.00 1,200,000 22,181 Children's clothes Set 15,000 120.00 1,800,000 33,272 Sub total 5,250,000 97,043

Material, Transport, Storage, Warehousing & Handling

Packing of materials Piece 15,000 20.00 300,000 5,545 Rental of Trucks for Transport Truck 15 8,000.00 120,000 2,218 Sub total 420,000 7,763

Personnel, Administration, Operation & Support Volunteers' remuneration Person 30 500.00 15,000 277 Travel & transportation Lump sum 15,000 277 Communications Lump sum 5,000 92 Stationery & supplies Lump sum 5,000 92 Audit fees Lump sum 15,000 277 Utilities Lump sum 5,000 92 Sub total 60,000 1,109 Bangladesh – Emergency Flood Relief 28 ASBD-02

TOTAL APPEAL TARGET & ESTIMATED EXPENDITURE 8,100,000 149,723

Rate of Exchange: Budget: 1 USD = Taka 54.10