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Council Meeting PUBLIC BUSINESS AGENDA

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Council Meeting PUBLIC BUSINESS AGENDA Tokoroa Office: Phone (07) 885 0340 Fax (07) 885 0718 Putaruru Office: Phone (07) 883 7189 Fax (07) 883 7215 Tirau Agency (Information Centre): Phone (07) 883 1202 Private Bag 7 (Torphin Crescent) Tokoroa 3444 ⬧ Website: www.southwaikato.govt.nz ⬧ Email: [email protected] Council Meeting PUBLIC BUSINESS AGENDA A Council Meeting will be held in the Council Chamber, Torphin Crescent, Tokoroa on Thursday 27 May 2021 Commencing at 9.30am OUR VISION “Healthy people thriving in a safe, vibrant and sustainable community.” TM the South Waikato … discover it … live it … love it … Attendees Members Mayor (Chairperson) J Shattock Deputy Mayor (Deputy Chairperson) B Machen Councillors H Daine M Glucina A Jansen T Lee H Nelis A Ngāpō G Petley P Schulte S Wallace Tīrau Community Board (Chairperson) K Purdy Staff Chief Executive B Smit Group Manager Assets T Anderson Group Manager Regulatory S Robinson Group Manager Community and Corporate G Naidoo Communications Manager K Fabrie Chief Financial Officer F Ferrar Executive Assistant (Minutes) S Curreen Agenda Confirmed by: B Smit Chief Executive Prayer The Mayor will lead the Council in Prayer. RECOMMENDATIONS contained in reports are NOT to be construed as COUNCIL DECISIONS. Refer to Council minutes for RESOLUTIONS. Council - 27/05/2021 3 Order of Business 1. Apologies ......................................................................................................................... 4 2. Confirmation of Agenda .................................................................................................. 4 3. Leave of Absences .......................................................................................................... 4 4. Conflicts of Interest ......................................................................................................... 4 5. Public Forum ................................................................................................................... 4 6. Introduction of New Staff ................................................................................................ 4 7. Confirmation of Minutes ................................................................................................. 5 7.1 Confirmation of Minutes - Public ........................................................................................ 5 8. Reports .......................................................................................................................... 16 8.1 Mayoral Report - April / May 2021 ................................................................................... 16 8.2 LGNZ Remits .................................................................................................................. 18 8.3 Renaming of Benalder and Mountbatten Reserves ......................................................... 31 8.4 Waikato River Trails Extension ........................................................................................ 32 8.5 Community Perception Results 2020/21 - Wave 3 of 4 .................................................... 35 9. Members Information Requests ................................................................................... 51 1. Apologies 2. Confirmation of Agenda 3. Leave of Absences Cr Petley 11 - 18 June 2021 4. Conflicts of Interest 5. Public Forum 6. Introduction of New Staff TeKau Wirihana - Water Reticulation Serviceman Gary Nepe - Water Reticulation Serviceman Phil Arol - Water Reticulation Serviceman Council - 27/05/2021 4 7. Confirmation of Minutes 7.1 Confirmation of Minutes - Public Document Information Report To: Council Meeting Date: Thursday, 27 May 2021 Author: J Shattock Author Title: Chairperson Report Date: Wednesday, 19 May 2021 Purpose of Report This report is for information purposes only. The purpose of this report is to present past Minutes. Recommendations Council – Thursday 6 May 2021 Public Business That the minutes of the public business of the Council meeting held on Thursday 6 May 2021 are confirmed as a true and accurate record and the recommendations therein approved. Tīrau Community Board – 23 March 2021 That the minutes of the Tīrau Community Board meeting held on Tuesday 23 March 2021 are received. Attachments Council Public Minutes – 6 May 2021 Tīrau Community Board Minutes – 23 March 2021 Council - 27/05/2021 5 Council Meeting PUBLIC BUSINESS MINUTES A Council Meeting was held in the Council Chamber, Torphin Crescent, Tokoroa on Thursday 6 May 2021 Commencing at 9.30am Attendees Members Mayor (Chairperson) J Shattock Deputy Mayor (Deputy Chairperson) B Machen Councillors H Daine M Glucina A Jansen T Lee H Nelis G Petley P Schulte S Wallace Tīrau Community Board (Chairperson) K Purdy Staff Chief Executive B Smit Group Manager Assets T Anderson Group Manager Regulatory S Robinson Group Manager Community and Corporate G Naidoo Communications Manager K Fabrie Chief Financial Officer F Ferrar Executive Assistant (Minutes) S Curreen Her Worship led the Council in prayer. The meeting was chaired under Option C of the Standing Orders. 1. Apologies 21/98 Resolved Cr Wallace / Cr Lee That apology from Cr Ngāpō is received and sustained. 2. Confirmation of Agenda There were no changes to the agenda. Council - 27/05/2021 6 3. Leave of Absences 21/99 Resolved Cr Jensen / Cr Schulte That a leave of absence be approved for Cr Petley from 11 June to 18 June 2021. 4. Conflicts of Interest There were no conflicts of interest declared. 5. Public Forum (Audio recording 2:40) There were four speakers at the Public Forum: • Ann Buckley - Flooding and debris in open stormwater drain at the back of her property. • Janet Blower - Pointed out Bridge Street is part of the CBD and the footpaths align with Leith Place. With winter approaching these footpaths will become very slippery due to flooding and runoff from building downpipes. Large empty buildings could be utilised for bus stops incorporating a café and/or bakery. Observed in Leith Place due to the reduction in the number of toilets it has caused queuing and the wheelchair access is inadequate. Concerns raised regarding the comfort of dogs in the pound. Plastic bags from the dog dispensary being thrown into Lake Moananui suggested the post and dispensary be moved to an open area on the opposite side of the lake. 6. Introduction of New Staff The following new staff were introduced to Council: • Brett Brinkworth - Management Accountant • Robert Dwan - Facilities Graffiti/Maintenance Officer • Paniora Daniels - WORKit Connector 7. Confirmation of Minutes 7.1 Confirmation of Minutes - Public Matters of fact: There were no matters of fact. 21/100 Resolved Cr Lee / Cr Wallace That the minutes of the public business of the Council meeting held on Thursday 15 April 2021 are confirmed as a true and accurate record and the recommendations therein approved. All in favour / carried. Matters arising: There were no matters arising. Council - 27/05/2021 7 8. Reports 8.1 Mayoral Report - April 2021 (Audio recording 44:20) The Report was taken as read. Amendment to report striking out meeting with Economic Development Manager re Social Sector, which did not take place as Mr Bowden was on sick leave. 21/101 Resolved Cr Lee / Cr Schulte That Report No 2021-555372, Mayoral Report - April 2021, be received. All in favour / carried. Her Worship advised Anne Clothier is the new Manager of the Timber Museum and will be invited in the future to speak to Council. Cr Daine requested notification of Zone 2 meetings be sent out to Elected Members. ACTION: Elected members be notified of Zone 2 Meetings dates. 8.2 Road Stopping Unformed Roads Lichfield (Audio recording 48:10) The Report was taken as read. 21/102 Resolved Cr Machen / Cr Glucina 1. That Report No 2021–554938, Road Stopping Unformed Roads Lichfield, be received. 2. That Council approves the stopping of the unformed road as contained in SO 505100 between Lichfield and Baldwin Roads and the negotiation and sale of the same to the neighbouring properties. 3. That Council approves the stopping of the unformed road as contained in S0 514923 off Tomalin Road and the negotiation and sale of the same to the neighbouring properties. All in favour / 1 against. Cr Daine requested his vote to be recorded. 8.3 Intersections Bridge Street/Leith Place and Swanston Street/Leith Place Report (Audio recording 55:20) The Report was taken as read. Presentation by Barry Knight speaking on the design proposals for Bridge Street / SH 1 and Swanston Street / SH 1 intersections. 21/103 Resolved Cr Lee / Cr Schulte That Report No 2021–555337, Intersections Bridge Street/Leith Place and Swanston Street/Leith Place Report, be received and supported. All in favour / carried. Council - 27/05/2021 8 Meeting adjourned at 11.19am and reconvened at 11.31am 8.4 Wheelie Bin Communications and Engagement Plan (Audio recording 1:50:42) The Report was taken as read. Billboards are being placed within residential areas, avoiding SH. The GM Assets, Mr Anderson, advised there would be an opportunity of bags for commercial businesses. Her worship replied the buy-back option would require a decision by Council. 21/104 Resolved Cr Lee / Cr Wallace That Report No 2021-555393 – Wheelie Bin Communications and Engagement Plan, be received. All in favour / carried. 8.5 Putāruru Waterpark - Phase 1 (Audio recording 2:26:10) The Report was taken as read. 21/105 Resolved Her Worship / Cr Lee 1. That Report No 2021–555674, Putāruru Waterpark - Phase 1, be received. 2. That the funding for Putāruru Waterpark - Phase 1, be increased
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